to download the ALMDA 2015 Vendor Prospectus.

Alabama Medical Directors
Association
2015 Exhibitor Opportunities
Mid Winter Meeting
Saturday, January 31, 2015
Hyatt Regency at the Wynfrey Hotel
Birmingham
Annual Meeting
Thursday, July 30 - Sunday, August 2, 2015
Sandestin Golf and Beach Resort
Destin, Fla.
ALMDA
19 S. Jackson Street
Montgomery, Ala. 36104
(334) 954-2500 | Fax (334) 269-5200
www.almda.org
About ALMDA...
The Alabama Medical Directors Association (ALMDA)
is a professional association of physicians and other
professionals practicing in the long term care continuum,
dedicated to excellence in patient care by providing
education, advocacy, information and professional
development. For 20 years, ALMDA has worked to
achieve this mission through the support of its membership
and the educational programs it offers to healthcare
professionals statewide. The Alabama Medical Directors
Association is requesting your support by exhibiting your
products/services at this meeting.
The Association leadership is extremely grateful for your
consideration to support our conference. Your support
allows us to continue with these educational offerings to
our members and attendees. I hope this will encourage you
to participate in the various sponsorships our conference
needs. Without your continued support we would not be
able to continue with this imperative endeavor.
Exhibitor Guidelines...
2015 Meeting Dates
Shipping Booth and Exhibit Materials
Mid Winter Conference
The Wynfrey Hotel, Birmingham
January 31
Exhibitors should make arrangements with host hotels for
receiving and shipping of exhibit materials. ALMDA staff
will not be liable for storing, transporting or retrieving any
exhibitor materials to or from the hotel or other facility.
Annual Conference
Sandestin Golf and Beach Resort
Destin, Fla.
July 30 - August 2
At the end of the event, please make sure you have made
arrangements for your booth materials before you leave the
venue. ALMDA will not be responsible for anything left in
the Exhibit Hall at the end of the day.
Exhibit Setup
Exhibit space includes one display table, two chairs and
trash can. Pipe and drape is not available. Exhibitors may
use stand-alone or table-top exhibits.
Electrical Service
Please indicate on the reservation form if you need access
to electricity. ALMDA staff are happy to make this
accommodation for you, but we need to know in advance of
your arrival.
Exhibit Staff and Event Attendance
Exhibit registration includes attendance for up to two
representatives, display time, meals and receptions. Please
update ALMDA staff as soon as possible if your attendee
changes.
Cancellation Policy
The deadline to cancel exhibit space is 60 days prior to
the date of the event. Cancellations must be in writing by
mail or e-mail and will not be accepted by telephone. If
a company fails to cancel by the 60-day cut-off, it will be
listed as a “No show” and the company will not receive a
refund.
Special Requests
If you have a special request for booth placement in the
Exhibit Hall to accommodate pop-up displays or other
media, please let us know. We are happy to fulfill requests
if we are able. Representatives of ALMDA strive to make
each event worthy of attendance by our members and
patrons. If you have questions regarding the Exhibit Hall,
please contact Jill Smith at (334) 596-0663 or by e-mail at
[email protected]
2015 ALMDA Exhibitor Registration Form
PLEASE PRINT CLEARLY.
Exhibiting Company Name ________________________________________________________________________________
Attending Rep(s) Name(s) _________________________________________________________________________________
Attending Rep(s) E-mail(s)__________________________________________________________________________________
Phone: ______________________________Fax: _____________________________Cell: ________________________________
Address ___________________________________________________________________________________________________
City/State/Zip _____________________________________________________________________________________________
Exihibitor Opportunities
Registration deadline for Mid Winter Conference (Jan. 31, 2015) is Dec. 31, 2014 .........................................  $450
Registration deadline for the Annual Conference (July 30 - Aug. 2, 2015) is June 30, 2015 ...........................  $900
Register for Both Events and save $200 ..............................................................................................................  $1,150
Sponsorship Opportunities
Extend your brand outside the Exhibit Hall by sponsoring one of the following:
Mid Winter Sponsorships
Breakfast.................................................................................................................................................................  $1,000
Break .......................................................................................................................................................................  $1,000
Lunch ......................................................................................................................................................................  $2,000
Annual Conference Sponsorships
Breakfast.................................................................................................................................................................  $1,000
Break .......................................................................................................................................................................  $1,000
Lunch ......................................................................................................................................................................  $2,000
Grand Total (Exhibitor and Sponsorships) ........................................... Make checks payable to ALMDA. $_________
Will you need electricity?
Will you donate a door prize?
 Yes  No
 Yes  No
List competitors not to be located near. ____________________________________________________________________
Signature _________________________________________________________________________________________________
Your signature acknowledges your understanding that exhibitors assume all responsibilities and agree to protect against all
claims, losses and damages to persons or property. ALMDA shall not be held responsible for any claims, losses and/or damages
to persons or property. ALMDA reserves the right to reject a company or agency as an exhibitor without explanation.
INSTRUCTIONS: Return signed form with your payment to Jill Smith, P.O. Box 1900, Montgomery, AL 36102. Or, to
pre-reserve your booth (recommended), fax this form to (334) 269-5200 or e-mail it to [email protected] and
note that payment will follow under a separate cover.
ALMDA Tax ID#: 63-1132493