American Collectors Association of Texas 67th Annual Conference & Southwest Exposition February 16-18, 2015 Crowne Plaza Austin Austin, Texas Exhibitor Prospectus Reasons to participate … Reach out to ACA’s second largest state unit Meet with potential clients in this niche market Demonstrate new products and services Shorten the buying process Meet buyers face-to-face Develop new leads Distribute product samples and information Network and sell to other exhibitors Sign up today as an exhibitor or sponsor for this great event! Exhibition Tentative Schedule Monday, Feb. 16, 2015 8:00 a.m. - 3:00 p.m. 4:00 p.m. – 5:00 p.m. 5:00 p.m. – 7:30 p.m. Exhibitor move-in “Exhibitor Introduction” fundraiser Welcome Reception & Bottle Auction in the Exposition Hall Tuesday, Feb. 17, 2015 7:30 a.m. - 8:30 a.m. 8:30 a.m. - 10:00 a.m. 10:00 a.m. - 10:45 a.m. 10:45 a.m. - Noon Noon – 1:30 p.m. 2:45 p.m. - 3:15 p.m. 6:00 p.m. – till ? Continental Breakfast - Exposition Hall Opening Sessions Break in the Exposition Hall Morning Sessions Luncheon - Exposition Hall Break in the Exposition Hall Tuesday Night Extravaganza! Exhibitors are invited and will be recognized! Wednesday, Feb. 18, 2015 7:30 a.m. – 8:15 a.m. 8:15 a.m. – 9:00 a.m. 9:00 a.m. – 11:00 a.m. 9:00 a.m. – 2:00 p.m. Breakfast in the Exposition Hall Legislative Briefing in Exposition Hall Exhibitor Tear Down Capitol Office Visits Crowne Plaza Hotel Austin, Texas 6121 North IH-35, Austin, TX 78752, 512-323-5466 Crowne Plaza Austin....the center of it all! Located at the crossroads of the capital city, the Crowne Plaza Austin is centrally located and easily accessible from IH-35 and Highway 290. Guests are within minutes of The University of Texas, Sixth Street Entertainment District, the State Capitol, as well as, area shopping and local favorite restaurants. The hotel's amenities were designed with their guests in mind. Start the day with an extensive breakfast buffet, served in Crossroads Grille; which also offers a full menu for lunch and dinner. Enjoy your favorite beverage in Crossroads Lounge. Keep fit in the 24-hour fitness center or swim a few laps in the year-round open pool & spa. The Crowne Plaza Sleep Advantage program allows guests a restful night’s sleep for the next day's activities. The hotel is a multiple recipient of the prestigious Quality Excellence Award. It offers outstanding personalized service unmatched by other area hotels. The staff is ready to welcome you, and is at your service during your visit to the vibrant city of Austin! The hotel offers free parking and a complimentary shuttle within 5 miles (one way and drop off only. Pick-up based on availability.) Reserve your room today! Room reservation cut-off date is January 26, 2015. Make a reservation Online (Block Code is “ACA”) or call 512-323-5466 and mention ACATX to obtain the discounted room rate of $119 single or double. American Collectors Association of Texas 67th Annual Conference and Exposition Crowne Plaza Hotel, Austin, Texas February 16 - 18, 2015 Exhibitor Contract for Exhibit Booth Company Name: Company Address: Company City: State: Company Phone: Fax: Contact Person: Email: Zip: Exhibit booths are $995 and include a 6x3 ft conference clothed table, 8x8 ft (approx) booth space, table sign, as well as your company product and service information published in the program. Includes registration for one company representative for all conference meetings and social events, February 16-18, 2015. Additional corporate representatives are welcome at a cost of $145 each. Enter your booth choices below: 1st Choice 2nd Choice 3rd Choice 4th Choice Names of Company Representatives who will attend: 1) 1st Name: Last Name: Email: Position with Company: 2) 2nd Name: Last Name: Email: Position with Company: Exhibitor Information: Exhibits will be in the Ballroom (Salons A-E) at the Crowne Plaza. The Exhibit Hall is available for booth setup from 8:00 a.m. to 3:00 p.m. on February 16th and breakdown may begin after 9 a.m. on February 18th. The Expo opens with the Welcome Reception at 5:00 p.m. on February 16th. All meals, refreshment breaks and Tuesday's Networking Luncheon will be held in the Exhibit Hall to ensure maximum exposure for exhibitors. The Exhibit Hall will close after the Wednesday breakfast and the drawing of prizes. Electrical service (a 120-volt electrical outlet) is available at no cost. Free wireless internet service is available in the lobby, exhibit hall and all guestrooms. Additional services; i.e., telephone lines, wired internet in the exhibit hall and display booth shipments must be contracted separately with the hotel by contacting Melissa Le at 512371-5226 or by email at [email protected]. For questions on exhibits or space rentals, contact ACA of Texas at 512-458-8666 or [email protected]. Please review the attached Exhibit Hall Rules and Policies prior to signing. We agree to abide by the Exhibit Hall Rules and Policies as specified on the enclosure. Contact Person Signature Date Method of Payment: Check for $_______________________Make payable to: ACA of Texas Or: Charge my Visa Name on Card Card Number Signature Master Card AmExp For $_____________________ Security Code Expiration Date Billing Zip This completed registration form can be emailed to [email protected], faxed to 512-458-8740 or mailed to ACA of Texas, 18604 Interstate 20 West, Lindale, TX 75771 American Collectors Association of Texas 67th Annual Conference and Exposition Crowne Plaza Hotel, Austin, Texas February 16 - 18, 2015 Exhibitor Products & Services Information A brief highlight of your company's products and services will appear in the conference program under your company's name: Company Name: Company Website: Contact Person Name: Contact Phone: Email: Please enter the contact information for your company's representatives if different than indicated on the Exhibit Booth Registration form: First Name: Last Name: Email: Position with Company: Second Name: Last Name: Email: Position with Company: Additional Name: Last Name: Email: Position with Company: If you would like your corporate logo to be used in certain promotional presentations during the conference, please forward a high resolution copy (jpg preferred) to [email protected] YES I will send by email a high resolution copy of our company logo NO If you would like information about your company's products and services to be printed in the Conference Program, please forward a Word document that is no greater than 50 to 75 words. I will will not send a Word document with a description of our company's products and services. We agree to abide by the Exhibit Hall Rules and Policies as specified on the enclosure. Contact Person Signature Date This completed information form can be emailed to [email protected], faxed to 512-458-8740 or mailed to ACA of Texas, 18604 Interstate 20 West, Lindale, TX 75771 American Collectors Association of Texas 67th Annual Conference and Exposition Crowne Plaza Hotel, Austin, Texas February 16 – 18, 2015 Corporate Sponsorship Application Corporate Sponsorship is an effective marketing tool for companies to gain prestigious visibility at our Annual Conference (February 16-18, 2015) and show your support for the ACA of Texas and our conferees. Sponsors will be introduced during the Welcome Ceremonies and will receive special recognition at the Conference. They will be featured in the Conference Program and in the Spring issue of the Southwest Collector Connector magazine. Sponsorship levels, fees and sponsored events for 2015 are as shown below: Sponsorship Levels Sponsorship Fee Sponsored Events Diamond (1 avail) $2,500 Conference (includes Totes w/logo) Platinum (2 avail) $2,000 Opening Reception (1) or Tuesday Night Extravaganza! (1) Gold (2 avail) $1,500 ACA Training Seminar (1) or Legislative Summit Silver (3 avail) $1,000 Breakfast (2) and Lunch (1) Bronze (6) $ 500 Breaks (3 per break) Company _________________________________ Contact Person _____________________________ Address ___________________________________ City ________________ State ___ Zip _________ Telephone # ______________________________ Fax # _____________________________________ Website _______________________________ E-mail _______________________________________ Sponsorship Level: Diamond ____ Platinum ____ Gold ____ Silver ____ Bronze ____ Checks and credit cards are welcome. Please make checks payable to: ACA of Texas. Amount Paid $_________________ Method of payment: Check_____ or Charge my: Visa _____ MasterCard _____ AmEx ______ Name on Card ________________________________________ Billing Zip: _____________ Card #________________________________________ Expiration Date: _______________ Signature _______________________________________ Security Code: _______________ Please mail this Sponsorship Form along with payment to ACA of Texas, 18604 Interstate 20 West, Lindale, Texas 75771 or fax to 512-458-8740. Call 512-458-8666 or email [email protected] for additional information. ACA of Texas 2015 Conference & Exposition Exhibit Rules and Policies Contract The following contract provisions and exhibit rules and policies become binding upon acceptance of this contract between the applicant, his/her employees, agents and the American Collectors Association of Texas. Space Assignment ACA of Texas Associate Members have priority on booth selection, provided their contract is received by November 15, 2014. After this date, exhibit booth space will be assigned according to exhibitor preference on a first-come, firstserved basis. Every effort will be made to assign an exhibitor one of his/her choices, but ACA of Texas reserves the right to make final space assignments or change the space assignment after acceptance of the application should it be necessary in the best interest of the exhibition. Payment and Cancellations Applications for exhibit space other than by Associate Members must be accompanied by the required payment. Cancellations of exhibit booth registrations received prior to January 15, 2015 will receive a refund of 50 percent of the fee. No refunds will be issued after January 15, 2015. Delivery and Storage of Equipment Each exhibitor shall be responsible for the delivery of his/her own equipment and display material and for the removal of the same. Exhibitors are to coordinate shipments to and from the hotel with Melissa Le, Crowne Meetings Director, at 512-371-5226 or [email protected]. Address shipments to: (Your Company/Sender Name) ACA of Texas Annual Conference Crowne Plaza Austin Hotel 6121 North IH-35, Austin, TX 78762 Exhibits only held for 3 days prior to event. Booth Equipment and Construction Approximately 8x8 feet of space is available for each exhibit, including a 6x3 foot conference clothed table, and a 120-volt electrical outlet at no additional charge. Additional equipment or services must be contracted with the hotel at the exhibitor’s expense. Exhibits will not exceed the space provided for each booth and avoid obstructing the view or interfering with the privileges of other exhibitors. Nothing shall be attached to the walls, floors or other parts of the exhibit hall without the express permission of ACA of Texas and the hotel’s maintenance engineer. The exhibitor, at his/her expense, must replace any property destroyed or damaged by the exhibitor to its original condition. All materials must conform to the local building and fire department codes and all local fire authority regulations must be observed. Security/Liability Insurance ACA of Texas and the Crowne Plaza Austin are not responsible for injury to persons or damage to or loss of property. The exhibit hall will be secured by the hotel staff when not in use. However, the exhibitor agrees to protect, defend, indemnify and hold harmless ACA of Texas and the Crowne Plaza Austin against any claims, losses, damages, or liability arising from the exhibitor, its employees or agents. Distribution of Materials Distribution of printed materials, samples, souvenirs, etc. to attendees must be approved in advance by ACA of Texas’ Executive Director. Americans with Disabilities Act If anyone has a disability that may impact participation in this conference or has special dietary restrictions, attach a statement to this contract specifying the related needs. We will make every effort to accommodate special requirements, but cannot assure the availability of appropriate accommodations without prior notification. For More Information Contact the American Collectors Association of Texas; Telephone: 512-458-8666 or email [email protected]. H O T E L F R O M H A L L W A Y FOOD SERVICE AREA 15 CDS Seating Round of 8 Seating Round of 8 27 19 EFT 18 Network 17 Ink 16 Business 21 20 5 Spring Rev 6 LOCK TECH 2 3 CONFERENCE REGISTRATION Nexis Ontario Systems 1 Tree Billing Exhibitor E N T R A N C E IAT 30 28 ONE Focus HALLWAY TO MEETING ROOMS > 29 Software 26 25 Insurance Pathfinder 24 DAKCS Software 23 Renkim 7 Associate Member (Approximately 12' x 30') 22 AVDS 8 Mail Compu Global Lexis 14 Connect Seating Round of 8 Seating Round of 8 13 < SERVICE HALL > Crowne Plaza Hotel, Austin 9 4 12 Approx 2 feet square (Some adjustments may be required at set-up) Ultimate Columbia 10 11 = EXHIBIT HALL LAYOUT-Not drawn to scale
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