1. Healthcare

The Florido Assisted Living Associotion Presents the
FALA 2O1 5
ANNVAL CONFERENCE
&
TRADEsHOW
August
II-I4,
2Ol 5
JW Mqrriott Orlondo Grande Lokes
Orlondo, Florido
Tuesday, August 11 - Conference Attendee Registration and Education Sessions
Begin
Wednesday, August 12
- Education Sessions, Tradeshow and Welcome Reception
Thursday, August 13 - Education Sessions, Tradeshow and Awards Banquet
Friday, August 14 - Farewell Breakfast and Annual Mernbership Meeting
CONFERENCE PROFILE
FALA is the trade association representing the largest number of assisted living facilities (ALFs) and adult
family care homes (AFCHs) in Florida. Our Annual Conference & Tradeshow brings together a broad
spectrum of individuals representative of Florida's assisted living profession.
Florida is one of the largest states for assisted living in the country, with more than 3,000 ALFs and AFCHs
that care for close to b6,000 residents. The conference will offer educational seminars for professional
development, industry networking opportunities, and a forum for industry product and service providers to
showcase their goods.
Florida's ALFs spend millions of dollars each year on goods and services, making FALA's Annual Conference
& Tradeshow the most attractive showcase for your goods and services in Florida. Our conference attendees
are the "decision-makers" who make purchasing decisions on behalf of their communities, This Tradeshow
presents a substantial business opportunity for your company.
WHO WILL ATTEND?
Owners and administrators of assisted living facilities and providers of adult family care homes across the
state, corporate representatives, and management companies will be in attendance, As an exhibitor, you will
have ample opportunities to discuss your products and services with our conference registrants, with dedicated
time and events scheduled in the exhibit hall. Sponsorship opportunities that give your company added
exposure are also available.
WHO SHOULD EXHIBIT?
Companies who offer: ancillary services/therapy, computer products/services, clinical & healthcare consulting,
equipment, human resources, furnishings/fixtures, insurance, legal
food service management
services/advice, pharmaceutical/medical supplies, telecom & security services and other products or services
that would be of interest to assisted living professionals in the State of Florida.
&
Tentative Exhibitors' Sched ule
(Scheduled exhibit halltime is dedicated)
Wednesdav. Auqust 12
Exhibit Set Up
11:00 am-5:00
pm-7:00
Exhibit Hall Open
5:00
Welcome Reception
Times Subject to Change
pm
pm
Thursdav. Auoust 13
12:00 noon-3:00
3:00 pm-6:00
pm
pm
Exhibit Hall Open
Times Subject to Change
Exhibit Dismantling
Should additional time be required to dismantle your display, arrangements must be made in
advance with the Exhibit Manager.
BOOTH FURNISHINGS
There will be 100 available booths: each
I'x
10'booth will consist of 8'high back drapes with 3'high side
dividers and will include the following:
Company lD Sign (1-line company name)
1 6' x 30" table draped show color
2 padded chairs
1 wastebasket with liner
o
.
.
.
Each registered exhibitor will receive an Exhibitor's Service Kit that includes forms for ordering items such as
electrical service, telephone service, audio/visual equipment, additional booth furnishings and shipping.
Please note that these items are not included in the booth rental fee. Goben Services is the Official Decorator
for the event,
BOOTH FEES
FALA
Members
Non-Members
$1,200
$1,700
A minimum of 50% of Payment is Due to Secure the Booth and Payment lN FULL is due by March 2'
2015. lf FULL payment is not received by March 2, 20'15, the booth will be released and all partial
payments will be FORFEITED and are NON-REFUNDABLE.
TO CHECK BOOTH AVAILABILITY, VISIT THE FALA WEBSITE AT www.fAIAUSA.COM.
lncluded with your booth purchase:
Wednesday Welcome Reception
Thursday Tradeshow Lunch
Two Booth Representatives
List of attendees, before and after conference
Recognition in printed conference materials and throughout the Conference
Recognition on FALA website
.
.
.
o
.
o
Send your contract and payment to:
FALA
Gonference Exhibit Manager
2447 Millcreek Gt., Ste. 3
Tallahassee, FL 32308
Email : [email protected]
The minimum payment of 50% must accompany the contract for space to be confirmed. Checks should be
made payable to FALA, You may also pay by Visa,.MasterCard or American Express. (Federal lD # 010549750). Reservations will be held only with a completed exhibitor application/contract and required deposit.
SPACE RESERVATIONS
Space will be assigned on a first-come, first-paid basis. Be sure to indicate if there are any companies that you
would prefer to be located near or away from. Every effort will be made to accommodate your booth
preference. Please list alternate choices in case your first choice is unavailable. You will receive written
confirmation of your booth space by return mail or email. Be sure to send your contract and payment in early to
secure a preferred location!
HOTEL RESERVATIONS
lnformation regarding hotel reservations will be posted on our website
For additional tradeshow information, please contact:
Florida Assisted Living Association
Exhibitor Manager
2447 Millcreek Ct., Ste. 3
Tallahassee, FL 32308
Phone: 850-383-1159 Fax: 850-224-0448
E-mail : [email protected]
www.falausa.com
APPLICATION & CONTRACT FOR EXHIBIT SPACE
2015 Florida Assisted Living Association
Annual Gonference & Tradeshow
August 12-13 o JW Marriott Orlando Grande Lakes, Orlando, Florida
Show lnformation
o
o
.
Price includes one (1) full conference registration per Booth and one (1) additional Booth representative
A maximum of two (2) additional Booth representatives may be added per Booth for $50.00 each
Wednesday Welcome Reception and Thursday Tradeshow Lunch are included in the Booth Fees
To hold a preferred booth location, a minimum deposit of 50% of booth fee by check or credit card must be received with this completed
contract. Pavment in full must be received by March 2,2015, orthe booth will be released. Booths will not be considered reserved
and will be considered open until the deposit and signed contract are received by the FALA office. All pages of this contract must be
completed. Booth assignments will be made on a first-come, first-paid basis.
Please complete this information as it should appear in the printed program.
Company:
FALA Member No.
Exhibit Contact Person:
Mailing Address:
City/State/Zip:
Fax:
Phone:
Booth Request: lstCho
Website:
2nd Choice
3rd Choice
Please try to locate me NEAR the following co
Please try to locate me AWAY from the following companies:
BOOTH FEES AND PAYMENT
TERMS:
FALA Members
$'1,200
$1,700
_#
-Non-Members
of Booths @ $
TOTAL DUE
rt
Deposit Paid (minimum 50% booth fee)
BALANCE DUE
Pavment Method: D Check
-
Made payable to
FALA
tr Visa tr MasterCard tr American
Credit Card
(Fed lD #01-0549750)
Express
#:
Authorized Amount $
Exp.
Date:
Security Code:
Name on Card
Card Billing Address:
Date
Authorized Sig
Return contract with payment to: FALA, Exhibit Manager, 2447 Millcreek Ct., Suite 3, Tallahassee, Florida 32308
Fax:8501224-0448 (for credit card payments only) or email to [email protected]
GONTRACT AGREEMENT
We understand that this application becomes a contract when signed by us and accepted by the Exhibit Manager. We agree to abide by the
Exhibitor Rules and Regulations set forth on page 2 of this contract. Contract will not be accepted without a signature or payment.
X
S/GNATURE & TITLE OF EXHIBITOR'S AUTHORIZED REPRESENTATIVE
DATE
Accepted by:
X
S/GNÁTURE OF FALA EXHIBIT MANAGER
DATE
Confirmation will be emailed upon rece¡pt of contract and payment.
Questions: Contact the FALA Exhibit Manager, Susan Langston, at 850-383-1 159 or by email to susanl(@falamail.orq.
Page 1 ot 2
EXHIBITOR RULES AND REGULATIONS
TAXES AND LICENSES
CONTRACÍ FOR SPACE
The Application & Contract for Exhibit Space and Exhibitor Rules and
Regulations, the formal notice of space assignment by Exhibit Manager,
and the rules and regulations set forth in the Exhibitor Service Manual
Exhibitor shall be responsible for obtaining any licenses, permits or
approvals required under local or state law applicable to their activity at the
FALA Annual Conference & Tradeshow. Exhibitor shall be responsible for
obtaining any tax identification numbers and paying all taxes, license fees
or other charges due to any governmental authority in connection with their
activity at the FALA Annual Conference & Tradeshow.
constitute a contract for the right to exhibit at the FALA Annual Conference
& Tradeshow. Exhibitor agrees to comply with these rules and regulations
and also those of the JW Marriott Orlando Grande Lakes.
FIRE, SAFETY AND HEALTH
APPLICATION & CONTRACT FOR EXHIBIT SPACE
The Application & Contract for Exhibit Space must be accompanied by the
deposit or payment in full to secure exhibit space.
Exhibitor agrees to accept full responsibility for compliance with city,
county, state and federal Fire, Safety and Health Ordinances regarding the
PAYMENT IN FULL
Access to Exhibit Hall will not be allowed unless all fees are paid in full
before the Tradeshow.
equipment must be reasonably located within the booth and protected by
safety guards and devices where necessary to prevent personal accidents
to spectators.
installation and operation
&
Regulations
as erected.
as developed, including End-cap Restrictions,
DISPLAY AND CONSTRUCTION REGULATIONS
accepted and endorsed by NAEM, EDPA, ESCA, and IEA (copy provided
with Exhibitor Service Manual and available again upon request).
A standard booth has an 8' high background of drapes on framework of
pipe. Dividers separating booths are 36" high. All booths shall be
SOUND
Public address, sound producing or amplifying devices that project sound
beyond the exhibitor's space are prohibited. Exhibitor is responsible for
the use of copyrighted compositions, whether live or recorded.
OFFICIAL DECORATOR
Goben Convention Services is the Official Decorator, Drayage Contractor
and Labor Contractor for this event and has the exclusive right to supply all
equipment, furniture, carpeting and decorating materials, drayage and nontechnical manpower, on a rental basis to individual exhibitors.
BOOTH ASSIGNMENT
Exhibitor shall not reassign, sublease or share assigned exhibit space with
any person, firm or other entity without prior notification
to
and
approval of the Exhibit Manager. Exhibit Manager reserves the right to
alter the location of exhibits as shown on the official floorplan, if it is
deemed advisable and in the best interest of the show.
RIGHT OF REFUSAL AND/OR CANCELLATION
Exhibit Manager reserves the right to approve the character of any exhibit,
goods therein, advertising, and sales promotion and to prohibit anything
that, in its sole judgment, because of noise or other objectionable features,
may be deemed to detract from the show in general. Exhibit Manager
reserves the right to cancel this contract whenever it discovers that exhibit
is incompatible with the purposes of the FALA Annual Conference &
Tradeshow. Contract for space may also be cancelled if Exhibit Manager
deems the exhibitor's demeanor inappropriate or disruptive.
INSURANCE AND HOLD HARMLESS AGREEMENTS
Fire, Theft, Liability and extended coverage insurance, if so desired, must
be obtained by exhibitors at their own expense. Small and valuable exhibit
materials should be packed each night and placed in a secure location.
Exhibitor is responsible for all property he/she brings into the exhibition
area and is the sole risk of loss for that property. Exhibitor agrees to
indemnify and hold harmless Exhibit Manager, its agents and employees,
and the FALA Annual Conference & Tradeshow from any damages caused
by theft or other perils normally covered by extended coverage, liability or
fire policies. Exhibitor shall indemnify and hold harmless Exhibit Manager,
its agents and employees, and the FALA Annual Conference & Tradeshow
for all claims, losses, liability or damages for injury, death, or property
damage that may arise from activities of the exhibitor, its employees,
agents, invitees and licensees.
ATTORNEY FEES AND COSTS
Should any litigation arise out of this contract, exhibitor shall pay all costs
and reasonable attorneys' fees incurred by Exhibit Manager and/or the
sponsoring organization
if the
Exhibit Manager and/or
exhibit materials and
Exhibitor is responsible for taking all steps reasonably necessary in its
judgment to ensure the sound engineering and structural integrity of its
exhibit design and the proper construction and safety of the exhibit itself,
EXHIBIT LIMITATIONS
Exhibits may not project beyond the space allotted and aisles must be kept
clear for traffic. Exhibits shall not obstruct the view or interfere with traffic to
exhibits of others, and must be constructed in compliance with Display
Rules
of equipment. All
constructed in compliance with show regulations. Booths found not to be
in compliance with show regulations will not be permitted to be constructed
and must be dismantled at the Exhibit Manager's request. A complete
copy of design regulations will be furnished upon request.
UNOCCUPIED SPACE/DEFAULT BY EXHIBITOR
Exhibitor is in default if it fails to pay the required sums under this contract
or breaches any of the other provisions of this contract. Any exhibitors'
space not occupied one hour prior to the opening of the exhibit hall on the
first day of the show shall be deemed to be forfeited by the exhibitor and
no refund shall be paid. No refund shall be paid for any space forfeited
due to failure to make payment in full. The Exhibit Manager reserves the
right to sell paid or unpaid space to another exhibitor or use space for such
purpose as it may see fit, without liability on its part. This clause shall not
be construed as affecting the obligation of the exhibitor to pay the full
amount specified in this contract. Failure to make payment of the full
amount specified in this contract by the cut-off date constitutes cancellation
by the exhibitor.
EARLY TEAR-DOWN OR DISMANTLING
Exhibitor agrees by signing this contract that they w¡ll remain on the
exhibit hall floor until the official close of the tradeshow, as published
in the Exhibitor Service Manual. Early tear-down or dismantling is
prohibited. Any exhibitors dismantling their booths prior to the
scheduled time will be penalized by losing points in the priority
system used for assigning space for future conferences.
CANCELLATIONS AND REFUNDS
ln the event of cancellation by the exhibitor, the following schedule of
refunds will be followed:
. Full Refund less a $200.00 administrative fee will be made if
cancellation is received by March 2,2015.
o No refunds will be made for cancellations made after June 1,2015.
. Exhibitors who purchase booths after June 1, 2015 arc not entitled to
o
any refund.
lf canceled at the discretion of the Exhibit Manager, the amount of
refund (if any) will be determined by the Exhibit Manager at the time
of cancellation.
These rules and regulations become a part of the contract between the
exhibitor and the Exhibit Manager for the FALA Annual Conference &
Tradeshow. The Exhibit Manager respectfully asks the full cooperation of
exhibitor in their observance of these regulations, All points not covered
are subject to the decision of the Exhibit Manager.
sponsoring
organization are the prevailing parties. This provision shall extend to the
costs and attorneys'fees incurred at both the trial and appellate level,
Page 2 ol 2
Exhibitor's lnitials:
FALA
August 12-13,2015
JW Marriott Orlando Grande Lakes Orlando, Florida
Mediterranean
Ballroom 1-4
EXIT
90-8x10 booths
ELEVATON
16'
ts
120 219
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'l
220 319
I
g
320 415
I
420 519
I
SALON 8
520
18 217
218 3'17
318 417
418 517
518
116 215
216 315
316 415
416 515
516
114 213
214 3't3
314 413
414 513
514
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îÍ.
z
o
ilIT
tr
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zf
112 211
312 411
212 31'l
412 5't 1
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SALON 5
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SALON 7
512
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fr
EXIT
fL
qIT
1
1't0 209
210 309
310 409
410 509
510
108 207
208 307
308 407
408 507
508
306 405
406 505
106 205
1.5
206 305
8'
506
204 303
304 403
404 503
504
1î2 2f|1
2o-2 301
3î2
4l]2 501
502
4o1
SALON 6
WOMEN
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ENTRANCE
PREFUNCTION
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8'
104 203
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Ceiling heights 17.5' 121'
Aisle widths as noted
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*