View Exhibitor Prospectus - The Big Apple Dental Meeting

Big Apple 2015 Dental Meeting
Sponsored by The Bronx County Dental Society
March 18-19, 2015
Sheraton Mahwah Hotel
Booths are 8' x 8' and cost $1800
Booths 56 through 61 $2,000
All booths include ID sign, six foot draped table, two
chairs and waste basket.
2015 Partial List of Speakers
9. pedodontics
Dr. Carla Cohn
Dr. Brian LaSage
Dr. B.J. Mistry
Dr. Rolando Nunez Spanish Speaking Course
Dr. Mel Hawkins
Dr. Alex Fleury
Dr. David Chong
Implant Forum
Dr. Jack Griffin
The Madow Brothers
Susan Gunn, CFE
29th Big Apple
Dental Meeting
Dr. Harold Edelman
Big Apple Dental Meeting 2015
March 18 and 19, 2015
Sheraton Mahwah - International Crossroads
15 Booths - 8'x7' - Foyer
40 Booths - 8'x8' - International Ballroom
ISAACS nationwide
expo services, Inc.
214 MacArthur Avenue
Unit B
New Windsor, NY 12553
Tel: 845-561-0832
Fax: 845-561-6137
The above floor plan is subject to modification in accordance with all applicable laws,
ordinances and regulations of governmental agencies having jurisdiction over the
exhibit facility. It may be modified by BCDS without notice.
7. Restorative
Dr. Elliot Mechanic
8. hygiene
Wendy Briggs, RDH
Heidi Arndt, RDH
ISAACS nationwide
expo services, Inc.
214 MacArthur Avenue
Unit B
New Windsor, NY 12553
Tel: 845-561-0832
Fax: 845-561-6137
March 18-19, 2015
Wednesday, March 18 Exhibit Set-up 7:30 a.m.-10:00 a.m.
Exhibits Open 10:00 a.m.- 6:00 p.m.
Thursday, March 19
Exhibits Open 10:00 a.m.- 6:00 p.m.
Booth must stay open till 6:00 p.m.
The Bronx County Dental Society enthusiastically invites you to
participate in the Twenty-ninth anniversary of the Big Apple
Dental Meeting. Early sign up is recommended for the most
desirable booth space. Our attendance at the 2014 meeting was
approximately 1,100.
The first factor generating such interest is our unique coupon
rebate program to ensure that all dentists attending the scientific
sessions would visit the exhibitor floor. Every dentist who registers
for a full-day paid seminar will receive a $25.00 coupon (or a $10.00
coupon for a paid half-day or evening seminar) to be used towards
the purchase of goods and services at the meeting from any participating exhibitor. The coupons will be redeemed by the exhibitor
at face value by the Bronx County Dental Society after the meeting. Coupon must be completely filled out and returned to BCDS
within 60 days of meeting.
The cost of an 8’ x 8’ booth will be $1800.00 ($2,000 for premium
booths 56-65). If you would like to exhibit, please send a deposit
of $900.00 to the BCDS, 3201 Grand Concourse, Bronx, New
York 10468, Attention: Joy Patane. The meeting will take place on
Wednesday, March 18, 2015 and Thursday, March 19, 2015. Exhibit
hours are from 10:00 A.M. - 6:00 P.M. on both days.
Do not close your booth before 6:00 P.M. on Wednesday or
An exhibitor lounge is provided for relaxation and refreshment.
Each booth will receive 2 lunch tickets for your firms representatives.
We look forward to your participation in our 2015 Big apple
dental meeting.
Sponsorship of our lectures is available. If you would like to sponsor one of our speakers, please contact Joy at the Bronx County
Headquarters at 718-733-2031 or fax her #718-733-0186. There will
be a sign outside of the speakers lecture room and a notation
in the Big Apple brochure giving credit for the sponsorship. For
inclusion in the brochure, booths and sponsorship must be paid
for no later than November 1, 2014.
All applications for space must be filed on the application form
enclosed. Please make a copy for your files.
The primary consideration in the assignment of space to technical exhibitors shall be in the best interest of BCDS. BCDS may at its
discretion accept or reject any application for space, and reserves
the right to relocate or reassign exhibit booths at any time for the
overall benefit of the meeting.
Space assignments will begin February 1, 2015 taking into consideration the date your request is received, amount of space requested,
special needs and compatibility of exhibitors. Your company name
will be included in the main brochure if the contract and payment
are received by press date. Your company will also be listed on our
website and published in our quarterly newsletter for one year.
A deposit of 50% of the total exhibit space is requested at the time
the application is forwarded. Checks should be made payable to BCDS,
and mailed to Bronx County Dental Society, 3201 Grand Concourse,
Bronx, N.Y. 10468. The balance of payment shall be due upon confirmation of exhibit space. Assignments not rejected by the exhibitor within
14 days from notification of space assignment will be considered
accepted by the exhibitor and may, thereafter, be rejected or the
contract canceled only with the approval of the exhibit managers.
Exhibitors cancelling space between July 1, 2014 and January 31,
2015 will be charged a $850.00 processing fee. Exhibitors cancelling space after February 1, 2015 will be charged the total fee for the
exhibit space. In the event the cancelled spaces are resold and the
entire exhibit is sold out, a refund of 100% less $100.00 processing
fee will be returned.
Should any contingency prevent the holding of the Conference or
Exhibition, BCDS shall not be held liable for any expenses incurred
by the exhibitor.
BCDS has made arrangements on behalf of the exhibitors with
Isaacs Nationwide Expo Services, Inc. (845) 561-0832 to receive,
store, and deliver exhibits directly to the exhibit area on set‑up day.
All shipments should be prepaid and consigned as follows:
TO: Isaacs Nationwide Expo Sevices, Inc.
214 MacArthur Avenue, Unit B
New Windsor, NY 12553
Exhibitors are encouraged to ship all displays early to insure arrival at least two
weeks prior to the installation date. All display material will be stored in the Nationwide
Expo Services lnc. warehouse for a period of 30 days as part of the official decorator service.
Please refer to “Exhibit Schedule” on preceding page. The installation, dismantling and removal of displays, does not require union labor and may be done by the
The Society reserves the right without recourse to absolutely control or prohibit
any exhibit or any part of any exhibit which in its opinion is not suitable or in keeping with the character of the exhibition. This reservation concerns persons, things,
conduct, printed matter, souvenirs, catalogues, etc. Advertisements not meeting the
approval of BCDS must be removed upon request.
Aisle space may not be used for exhibit purposes, for displays or signs or for
solicitation of business. Distribution of cards, circulars, samples or exhibit material is
expressly forbidden in areas outside of the exhibit hall. Exhibitors will not be permitted to use strolling advertisements. Exhibits must remain open until 6 pm. Exhibitor
assumes responsibility and agrees to indemnify and defend the Bronx County Dental
Society and the Hotel and their respective directors, officers, employees and agents
against any claims or expenses arising out of the use of the exhibition premises.
The Exhibitor understands that neither the Bronx County Dental Society nor the
Sheraton Mahwah Hotel maintain insurance covering the Exhibitor's property and
it is the sole responsibility of the Exhibitor to obtain such insurance.
Unethical conduct or infraction of rules on the part of the exhibitor or his representatives or both will subject the exhibitor or his representatives or both to dismissal
from the exhibit hall. In this event, it is agreed no refund shall be made by BCDS, and
no demand for redress will be made by exhibitor or his representatives. Disregard for
any rules stated here is considered just reason for BCDS to prohibit an exhibitor from
attending all future BCDS activities. No merchandise may change hands!
Watchmen will be provided. However, each exhibitor must make provision to safeguard his goods from the time they are placed in his booth until they are removed by
him. BCDS and the Sheraton Mahwah Hotel are not responsible for exhibitor goods.
Space is leased with the understanding that BCDS and Sheraton Mahwah Hotel will
act for the exhibitor and his representatives only in the capacity of agent and not as
principal. Each party agrees to be responsible for their own property through insurance
or self‑insurance and shall hold harmless each of the other parties for any and all
damages caused by theft and those perils normally covered by a fire and extended
coverage policy.
These Rules and Regulations are to be construed as part of all space contracts.
BCDS reserves the right to interpret them as well as to make final decisions on all
points not specifically covered.
The official registration area will be open daily and a special Exhibitor Registration
Desk will be provided. Admission to the Exhibit Area will be by badge only.
Communications with reference to exhibits should be addressed to:
Big Apple Dental Meeting
Tel: 718‑733‑2031
3201 Grand Concourse
Fax: 718-733-0186
Bronx, NY 10468
E-Mail: [email protected]
Att: Joy Patane,
Executive Secretary
An exhibitor lounge with food and beverages will be provided.