Southern Africa VACANCY ANNOUNCEMENT TERMS OF REFERENCE POSITION TITLE ORGANISATION DUTY STATION TYPE OF CONTRACT LEVEL DURATION : : : : : : National Project Coordinator UNODC Regional Office for Southern Africa Windhoek, Namibia Service Contract SB4 12 months (renewable depending on funding availability and incumbent’s performance) Organizational Setting and Reporting Relationships Reporting lines: Under the direct supervision of the Regional Programme Coordinator in the Regional Office for Southern Africa (ROSAF) the incumbent’s work goals will aim to contribute towards reaching the objectives of the regional HIV/AIDS programme through implementing the programme activities at national level. The following are the duties of the incumbent:  Supports the Regional Programme Coordinator to ensure that project activities at country level are carried out in a timely fashion.  Monitor all aspects of project implementation, identify challenges and propose corrective actions to Regional Programme Coordinator in order to expedite implementation.  Establishes and maintains professional relationship and communication lines with senior management of Namibia Correctional Services to ensure efficient and sustainable programme implementation.  Coordinate with relevant stakeholders nationally and regionally to ensure project objective is attained.  Undertakes regular missions to project activity sites.  Prepares reports and correspondence relating progress in implementation (i.e. monthly report, ad hoc reports, activity report, etc.)  Participates fully in the country level Joint Team on AIDS and other UN coordinating initiatives.  Supports, organizes and participates in advocacy meetings, round-tables, training workshops and other meetings related to specific HIV/AIDS issues;  Assists Regional Programme Coordinator in preparing workplan, project and budget revisions by providing up to date implementation information in a timely manner.  Contributes to the review of programme and grant proposal selection processes.  Identifies gaps and opportunities, develops project proposals, including contributions for Global Fund and other donors’ proposals, and ensures that HIV and AIDS, as it relates to prison, is adequately funded nationally.  Assists Regional Programme Coordinator in preparing the internal semi-annual and annual reports and in complying with donor reporting obligations.  Manages and supervises staff in the project office and sees to their evaluation and professional development.  Exercises autonomy in taking action only within the confines of the agreed project documents and derived costed workplans.  Provides secretariat services to the National level Project Steering Committee.  Recruits and supervises experts and consultants contracted under the project.  Facilitates missions for the Regional Programme Coordinator and other experts providing technical assistance to the project.  Establishes and maintains financial records (principally records of expenditures) in respect of project expenditures and ensures timely and accurate submission of financial reports (including petty cash management).  Maintains electronic correspondence and electronic/computer-based financial records and filing system to keep accurate track of project documentation. QUALIFICATIONS AND BACKGROUND  A university degree in health, social or related field. Experience in Project management.  At least 5 years working experience on HIV/AIDS and/or developmental projects in the Southern African region. Preferably, exposure to working with externally financed donor projects linked to policing or social crime prevention.  Knowledge of (Microsoft) Office Package, including experience in word-processing (e.g. MS Word), advanced spreadsheets (e.g. Ms-Excel), presentations (e.g. MS Powerpoint) and databases (e.g. MS-Access) will be required. Corporate Competencies          Demonstrates integrity by modeling the UN’s values and ethical standards. Promotes the vision, mission and strategic goals of UNODC. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Treats all people fairly without favoritism. Ability to work in an international and multicultural environment. Excellent conceptual, analytical, negotiating, communication and advocacy skills. Ability to formulate and manage budgets, manage transactions, conduct financial analysis and reporting. Proven ability to write technical reports and reviews and conduct presentations by clearly formulating positions on issues and defending recommendations. Knowledge of various procedures of the United Nations system would be desirable Languages Excellent command of spoken and written English, including ability to draft at a professional leve, is essential as well as a good understanding of a local language; working knowledge of French or Portuguese is highly desirable. _______________________________________ CLOSING DATE FOR APPLICATIONS: Friday, 13 February 2015 Qualified and interested candidates can send their applications to: [email protected] Applications must consist of: Cover Letter; completed UN Personal History Form (click here to download); and CV with at least 2 contactable references Incomplete applications will NOT be considered. For further information please contact Josephine Mento on [email protected] Correspondence will be limited to shortlisted candidates only Qualified women are encouraged to apply. UNODC reserves the right NOT to fill this position