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Clubs Manager (12 month)
The Clubs Office facilitates the relationship between the AMS and the clubs community. The Clubs
Manager maintains this relationship by overseeing clubs in terms of discipline, finances, insurance,
human resources, club databases, policy, and events hosted by the Clubs Office. The Club Manager
supervises Club Street Initiative and the Club Assist Manager to insure the best possible service for all
clubs.
Time Commitment, Eligibility and Remuneration
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Upon being hired, all incoming full-time staff are required to complete thorough transitioning
between March-April 2015
In addition to attending transition sessions with the corresponding outgoing staff member, the
Clubs Manager must conduct volunteer interviews, which require a moderate time commitment
Incoming full-time employees will receive some remuneration for this transition period
12-month term from May 1 2015-April 30 2016 with an expected average time commitment of
40 hours/week
The total remuneration for this position is approximately $23 500. There is also an additional
Food Credit provided for this position
All full-time AMS staff must be enrolled in at least 3.0 units in both the fall and winter semesters
both at the time that they apply and for the duration of their term, and have paid the full slate
of AMS mandatory fees
Responsibilities
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Oversee administration and financial operations of the Clubs Office and report to the
Commissioner of Internal Affairs
Establish and maintain regular office hours throughout the year
Completion of a goal plan and mid-year review, subject to approval by Assembly
Maintain an operating budget within the Commission of Internal Affairs
Ensure an effective transition process by completing a transition manual and providing on-thejob training to their successor
Hire, oversee, and conduct evaluations each term for the Club Assist Manager and Club Street
Initiative
Oversee the Clubs Assist Manager and Club Street Initiative work closely for all large scale
projects hosted by the Clubs Office
Chair AMS Club Ratification & Re-Ratification Committees with VPUA, CIA, and Clubs AssistManager to administer the creation of clubs and the renewal of their club status
Maintain and update an electronic database of all Clubs files (ratification, space allocation, clubs
grants, space audits, club constitutions)
Maintain regular and professional communication with AMS Clubs
Responsible for reviewing AMS clubs policy and the creation of new clubs policies
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Act as a Human Resource representative for all clubs and meditative club conflicts
Organize workshops for financial management, fundraising, and event planning
Plan and facilitate Tricolour Open House and other club recruiting events
Chair the Club Space Allocation Committee with CIA, VPUA and SCO to allocate space in the
Student Life Centre
Chair AMS Clubs Grants Allocation Committee with CIA, VPUA and Clubs Assist Manager to
administer clubs grants
Chair AMS Space Allocation Committee with VPUA, CIA, and SCO to allocate space for clubs and
AMS staff
Develop and maintain a comprehensive clubs website and database, featuring descriptions of all
ratified clubs and upcoming clubs events
Maintain the AMS Clubs display board in Mackintosh-Corry Hall & Queen’s Centre
Publish a manual for all club executives outlining relevant policies and procedures
Oversee the administration of the AMS Clubs awards
Maintain the Clubs Office’s social media and marketing
Administration of club discipline
Oversee the long-term development of the Clubs Office and its offerings for clubs
Participate in pan-AMS recruitment efforts for full-time hiring for 2016-2017 year
Useful Contacts
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James Barsby, Clubs Manager 2014-2015 at [email protected]
Claire Cathro, Commissioner of Internal Affairs 2014-2015, at [email protected]
Incoming Commissioner of Internal Affairs 2015-2016 at [email protected]
Greg McKellar, AMS Information Officer, at [email protected]