1. Art and Diseño

Board of School Education Haryana, Bhiwani
Corrigendum in the Bid Document of
Tender No BSEH/ONLINE-01/2015-2016
Date 29-01-2015
Based upon the discussions held, the e-mails and the representation papers received during the Pre-Bid
Conference held on 16.01.2015 in the Committee Room of the Board in connection with the tender cited
above, the competent authority of the Board has decided to make the amendments/corrections in the Bid
Document, the details of which are as follows:
1
Sl.
No.
1
2
3
Page No of the Section/Clause/Sub
Bid Document Clause where changes
where changes are made
are made
1
1st Page/Title Page of
the Bid Document
2
3
Notice Inviting Tender
3
4
Section II
Tender Summary
4
5
Section III
Request for Proposal
5
6
6
7
Section-IV
Instruction to Bidders
2. Eligibility Condition
Part-A
Section IV
Instruction to Bidders
7
7
Section –IV
Instruction to Bidders
2. Eligibility Condition
Part-B
8
15
Section V
General (Commercial)
Conditions of Contract
9
18
Section VI
Special Conditions of
Contract
10
19
Section VI
Special Conditions of
Contract
4
Details of any addition/deletion/correction are made
Tender for Online Application and Data Processing for
various works for the Academic Years 2015-2016 and
2016-2017.
Registration and Processing of Candidates of Diploma
in Education Examination for the Academic Years
2015-2016 and 2016-2017.
S.No.1, Description 3) Registration and Processing of
Candidates of Diploma in Education Examination for
the Academic Years 2015-2016 and 2016-2017.
S.No.2, EMD, Rs. 1,00,000 (Rs. One Lac Only) for
work (3)
(3) Registration and Processing of Candidates of
Diploma in Education Examination for the Academic
Years 2015-2016 and 2016-2017.
vi) The Firm/Company/Agency must have ISO 27001
but Capability Maturity Model Integration (CMMI)
Level-5 certification is not mandatory.
The
Bidders
should
never
have
been
Debarred/blacklisted for the last 5 years by the
Central/State/Govt. Department/
Universities/Educational Institutions/ Organization etc.
nor should have any litigation enquiry pending with any
of these Department or Court of Law with regards to
the works executed by it.
i. The bidder must have on his pay role at least One
Hundred Fifty Technical and administrative
Employees in India for the proper execution of the
contracts.
4. d) Payment will be made by the board to the
firm/agency on the basis of the total no. of candidates
for whom admit cards are generated for appearing the
exam of the work concerned.
14. The payment will be made by the board to the
firm/agency only after successful completion of work
concerned (as the case may be) on the basis of the actual
number of candidates for whom the admit cards are
generated for appearing for the exam of the work
concerned
10. The allotment of works will be for the Academic
Year 2015-2016 only (Except for the work no. 3 which
is for the Academic Years 2015-2016 and 2016-2017)
only, in the first instance which may be extended for
upto further three years (Upto three Academic batches in
1
11
20
Section VI
Special Conditions of
Contract
12
25
Section VII
Details of Various
Works
case of D.Ed.) on satisfactory execution of the
work/works on year to year basis on the basis of
concurrence of both the parties.
25. The Bidder/Firm must handover the Source Code
used for the various Softwares related to Pre-Exam and
Post-Exam
activities
programmes
with
full
documentation. (The Source Code of Web
based/Internet based Software is not required by the
Board)
Work No 3.
The Name of the Work: Registration and Data
Processing of the Candidates for Diploma in
Education (D.Ed.) Examination and of Teaching
Staff for the Academic Year 2015-2018.
A. SCOPE OF WORK
This Board conducts Diploma in Education (Three
Years Course) Examination under semester system
that is first semester, second semester, third semester
and fourth semester (All four semesters and reappear in three years duration, each year comprising
two semesters) for the candidates who are the regular
students (Pupil-Teacher) of the institutes running
Diploma in Education course and affiliated with this
Board. As per rules & regulations of D.Ed.
Examination, a candidate can complete his/her D.ed
course in maximum four years. If a candidate drop
examination/disqualify under unfair means cases for
a specific period, he/she may complete his/her course
within four years. There may four hundred (400)
institutes (Govt. as well as Pvt. Institutes). The Reappear Candidates i.e. the students of the institutes
who got re-appear in one or more subjects also
appear in Diploma in Education Examination. The
First Semester Examination is likely to be
commenced tentatively in the month of January 2016
and the Second Semester Examination is likely to be
held in month of July 2016 during the academic year
2015-2016. Similarly the third semester examination
is likely to be held in the month of January 2017 and
the fourth semester examination is likely to be held
in the month of July 2017. Examination for Reappear candidates in 3rd & 4th semesters is likely to
be held in January 2018 & July 2018. Candidates
belonging to the Private Re-appear category (Those
Candidates belonging to the previous academic
years, having Re-appears papers) also will appear in
Diploma in Education Examination along with the
candidates of the institutes during the academic years
2015-2016 and 2016-2017. The online registration of
the regular candidates is to be done only once but the
due examination fees is to be collected twice i.e.
once at the beginning of each academic year. The
online registration of the Private Re-appear
candidates is to be done for each semester
examination. There will be different sets of Pre &
Post examination activities for all the four semesters
but the pattern and the format of the activities
remains the same more or less in all semester. There
are various stages and activities in the schedule
2
which is to be finalized by the Board for the smooth
completion of Pre- Phase Exam and Post-Phase
Exam related to Diploma in Education. The Board
expects from the prospective bidders to provide
“End to End Solution” for the above works with
least paper work. The data related to the Staff
(Teachers) of the institute are to be captured online
along with the registration of the candidates. The
awards of Internal Assessments of the registered
candidates are also to be collected online and
processed as per scheduled decided by the Board. For
further details please visit Board’s website.
B. VOLUME OF WORK
As per the available data related to the candidates
who have appeared in the Diploma in Education
Examination under Semester System in previous
years, it is expected that approximately 20000
number of regular candidates and 5000 number of
Re-appear candidates are supposed to appear each
time in all semester of D.Ed. Examination of the
Board for the academic year 2015-2018. The Data of
the Regular candidates already registered at the time
of First Semester will only be processed again at the
time of Subsequent Semesters and also in case of Reappear candidates in all Semesters. The Data of
Approximately 4500 numbers of Teachers are also to
be captured and processed for various Examination
related duties.
C. PERIOD DURING WHICH THE WORK IS
TO BE DONE
The entire work from the registration of the
candidates till the issuance of the document called
Diploma in Education is to be completed in
maximum four years in such a time bound/scheduled
manner so that the candidates can take future course
of action for Re-Exam/Admission in next course if
required. Pre-Examination and Post-Examination
activities are to be completed related to each
semester Examination in a schedule manner as
decided by the board. The details of Pre-Examination
Activities and Post Examination Activities for each
semester have been mentioned in an Annexure-6 A.
D.OBLIGATIONS OF BOARD
1.
2.
3.
4.
5.
6.
7.
8.
3
To supply soft copy of D.Ed. Institutes /Center
duly coded.
To
supply
hard/soft
copy
of
input
documents/layouts used in the system.
To supply hard/soft copy of various reports to be
prepared.
To supply hard/soft copy of important
instructions / policies affecting the system.
To prepare time line of the system to provide end
to end solution.
To approve layout of report formats.
To provide any other intermediate information
required for the system.
To
provide
pre-printed
stationery
like
Certificate/Re-appear Cards and Diploma
Documents.
E. OBLIGATIONS OF AGENCY
1.
To submit Software Requirement Specification
(SRS) after feasible study and its approval from
the Board strictly in a time bound manner.
2.
Arrangement of Dedicated High-end Server in
Cloud Computing Environment in Indian-pacific
zone.
3.
Development of applications namely;
a) Staff statement of D.Ed. Institutes
b) Registration of candidates of Diploma in
Education Examination (Regular Institutes and
Ex-Institutes candidates)
4.
User Acceptance Test (UAT) of each application
and obtain approval of the same from end user
branches.
5.
Auditing/Security provisions of application and
Database. For candidates in semester system,
registration will be required in first semester,
except reappear candidates, which will be carried
forward in next semesters.
6.
Hosting of Application as per time line decided.
7.
Processing of Database after closing Date in a
phased manner.
8.
Demo of similar application developed for
elsewhere by the agency before opening of
Financial Bid.
9.
To set up HELP DESK at Board Premises having
trained, qualified and suitable staff (Minimum
Two in number) to provide back-end support.
Apart from Help Desk, a Toll-Free Number is to
be arranged Round the Clock. SMSs and Email
alerts are also to be provided as and when
required by the system.
Backup of data base and images on Hard Disk are
required by the Board
10.
11.
13
28
Section IX
14
43
Annexure 6
It is the responsibility of the firm to collect the
material from the Board and safe delivery to the
Board. No extra payment will be made for this.
Loading & unloading charges will be borne by the
firm.
Work
Work Name
Rates
in Unit
No.
Words and
Figures
3
Online
Per
Application
Candidate
and
data
per Semester
processing for
Diploma
in
Education
Examination in
as per work
no. 3
Annexure-6A
(Pre Exam and Post Exam Activities under
Semester System)
Pre Examination Activities Ist Semester after
Registration of candidates:
4
1.
2.
3.
Checklist of Re-appear Candidates with photo and
signature. Apart from this, the Forwarding Letter
in the prescribed format with all necessary and
required details is to be generated by the Heads
of the D.Ed. Institutes.
Roll number generation as per directions of
Board.
Center Allotment of Students based on list of
centers and center allotment policy of the Board.
Agency will supply reports in desired format
(a) Superintendent PAD - One Copy
(b) Final List - Two Copies with centers marked.
(c) Agency will provide the statistical reports for
distributing the question paper to different
district/centers as required by Board, these
are:
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
4.
5.
6.
7.
8.
9.
10.
11.
12.
5
District Wise , Center wise and
subject wise number of candidates
Packing Slips
Packing Memo/Challan
One Line report (Unit Summary)
One copy of one line Center
Wise/Date Wise for the purpose of
Flying Squad.
Clash Report of Date Sheet
Center Statement – five copies
Updating of Data after migration.
Any other report(s).
Demand for checking of Fee (Regular and Private)
as per format approved by Board.
Downloading of Cut Lists of Heads of D.Ed.
Institutes and Generation of Admit Cards as per
format approved by Board.
Signature Chart with Photo (colored) & Signature One Copy Center-wise
Board
will
supply
list
of
UMC/Cancel/GAP/RLE/RLF/Absentees.
Agency
will mark their records in database for non
declaration of their results and to block the
downloading of admits cards as per the case
applicable.
CD of admit cards with photo/sign. (Private
Candidates) to upload on Board’s website for
downloading.
Supply of pre-master updated Database to Board
for generating Fictitious Roll numbers. Board will
revert back the same database with fictitious roll
number for printing of award sheets (OMR).
Online registration/entering of marks for Internal
Assessments with (Institutes of
D.Ed.+Subjectwise+Roll No. order) with all
validation checks.
Old posting of Re-appear candidates.
Supply of pre printed OMR sheets for subjectwise/roll no-wise theory awards based on
fictitious roll numbers supplied by the Board or
13.
14.
15.
third party engaged.
Exam Duties:a) Supply of Printed Checklists of Teaching Staff
with Photo and Signature (Distt. wise,
Institutes wise).
b) Supply the List of Center Superintendents and
Supervisory Staff (Scroll/letters/key etc.) as
per policy supplied by the Board.
c) Supply of List of Head Examiners and Sub
Examiners for evaluation of Answer Book
(Marking Duty) as per policy supplied by the
board.
All types of communications with the Heads of the
Institutions or individuals candidates as and when
required through SMS, E-mails and Board
Website.
Any intermediate information/report will have to
supply as when required.
Post Examination Activities – Ist Semester:
1.
Post Scanning of OMR sheets duly filled in for
preparing result.
2.
Address Slips of Institutes.
3.
4.
5.
Printing of MIS-Match Report for checking.
List of Candidates for which marks are wanting.
District wise list of UMC/CANCEL/RLD/RLE/RLF
etc. for checking.
Supply of dummy result based on the passed
formula.
Finalize the result data by following step 1-6.
Conversion of Fictitious Roll No. to Original Roll
No. as per Key database supplied by the Board at
the time result compilation.
Sample Result of One Distt. Dummy Result for
Checking before finalization and declaration of
results.
Pass Percentage & Statistical report as per
requirement of board.
Prepare a printed final performance report of
Institutes -one copy, along with downloading
facility for the same for Heads of the Institutes.
Prepare for downloading Institutes-wise list of reappear candidates for Heads of the Institutes.
Prepare the 8-10 types of statistical reports.
Updating of withheld cases in result file which are
to be supplied by the Board.
Preparing the data on CD for uploading the result
on web-site.
Printing of Certificates for Qualified Candidates
with photo and signature in colors.
Printing of Re-appear Cards with photo and
signature in color.
Final backup of result files and images, on
portable Hard-disk in a format as desired by the
Board.
All Types of Statistical Reports for pre and post
exams as per Proforma/requirements supplied by
the Board.
Updation of Result Late Cases in the Master Data
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
6
21.
and printing of Certificates & Re-appear Cards.
Three copies of result sheets of each semester.
Pre Examination Activities IInd Semester:1.
Center Allotment of Candidates based on list of
centers and center allotment policy of the Board.
Agency will supply reports in desired format, of
all such candidates who got Re-appear either in
First Semester or Second Semester or Third
Semester or Fourth Semester (as applicable
based upon eligibility) including their online
registration for Examination.
a). Superintendent PAD - One Copy
(Semester wise)
b). Final Superintendent PAD - Two Copies
(Semester wise)
c). Agency will provide the statistical reports
for distributing the question paper to
different district/centers as required by
Board, these are:X.
XI.
XII.
XIII.
XIV.
XV.
XVI.
XVII.
XVIII.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
7
District Wise , Center wise and
subject wise number of candidates
Packing Slips
Packing Memo/Challan
One Line report (Unit Summary)
One copy of one line Center
Wise/Date Wise for the purpose of
Flying Squad.
Clash Report of Date Sheet
Center Statement – five copies
Updating of Data after migration.
Any other report(s).
st
nd
rd
th
Roll number generation for 1 , 2 , 3 and 4
Semester (Regular/Re-appear as applicable)
candidates.
Final Checklist with roll numbers and center
code (Re-appear)
Downloading of Admit Cards.
Signature Chart with color Photo & Signature One Copy.
CD of admit cards for private candidates with
photo/sign to upload on Board’s Website.
Online registration/entering of marks for Internal
Assessment with roll numbers, with all
authentications.
Board
will
supply
list
of
UMC/Cancel/Gap/RLE/RLF/Absentees. Agency
will mark their records in database for non
declaration of their results and block
Downloading of admit cards.
Supply of pre-master updated Database to
Board for generating Fictitious roll Numbers.
Supply of Pre-Printed OMR sheets for External
Theory subject-wise/roll no-wise) based on
Fictitious roll numbers supplied by the Board.
Supply of pre printed OMR sheets for Institutes
12.
wise/Subject-wise/Paper-wise/Roll
no-wise
external Practical awards on original Roll. No.
Supply of Pre-printed OMR Sheets & summary
for Re-appear candidates District wise / Subject
wise / Roll Number wise for external practical.
Post Examination Activities – IInd Semester
1.
Post Scanning of OMR award sheets for
preparing result.
2.
Address Slips of Institutes.
3.
Agency will provide the dummy result based on
pass formula provided by Board.
Printing of Mis-Match Report for checking.
List of Candidates for which marks are wanted.
District wise list of UMC/CANCEL/RLD/RLE/RLF
etc. for checking.
Conversion of fictitious to original roll number,
from the key Database supplied by the Board,
before result compilation.
Finalize the result data by following step 1-7.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Sample Result of One Distt. for Checking
before finalization and declaration of
results.
Pass Percentage & Statistical report as per
requirement of board.
Prepare a final performance report (One Hard
Copy for Branches and copy for Downloading for
the Institutes.)
All Type of Statistical Reports for pre and post
exams as per Performa/requirements supplied
by the Board.
Preparing the data on CD for uploading the result
in internet and IVRS System.
Result Sheets as desired by the Board.
Complete Merit List.
Printing of Certificates for the Qualified
Candidates with photo and signature in colors.
Printing of Re-appear Cards with photo and
signature in colors.
Final backup of result files and images, on HardDisk, in a format as desired by the Board.
Pre Examination Activities and PostExamination Activities for the Third
Semester and the Fourth Semester will
remain on the similar pattern as meant
for/decided for the First Semester and
Second Semester as described above in the
Preceding Para. Result of 3rd semester is to
be prepared after compilation of 1st of
previous semester’s result and result of 4th
semester is to be prepared after compilation
of previous semester’s result. Diploma will
be printed after qualifying the 4th semester
exam and completion of six months
internship.
8
15
16
46
47
Annexure-7
Agreement
7. Penalties
Annexure-7
Agreement
Job Work
(4) For unnecessary or unjustified delay penalty @ Rs.
5000/- per day will be imposed. The Secretary of
the Board is empowered to impose penalty as he
deems fit and appropriate. The vendor will be
provided an opportunity to submit justification for
delay, if any, if and they fail to provide any
reasonable ground for delay, it will be considered
as unnecessary or unjustified delay, which will be
decided by the Secretary of the Board.
(b) For unsuccessful implementation of any activity as
per list of Pre-phase or Post-Phase activities, the
Secretary of the Board is empowered to impose any
penalty upto 4% of the total amount claimed in the
bill, per activity, as he deems fit and appropriate.
Online Application
and Data Processing
for Diploma in
Education
Examination
Rates
in
Words and
Figures
Unit
Per Candidate
Per Semester
The interested prospective bidders are informed that the above corrigendum has become the part of the
main Bid Document of the Tender No BSEH/ONLINE-01/2015-2016 and must be taken into account
while submitting their bid document to the Board as per the stipulated time and date given in the
Tender Summary.
Secretary
9