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GOVERNMENT OF WEST BENGAL
OFFICE OF THE CHILD DEVELOPMENT PROJECT OFFICER
CHHATNA ICDS PROJECT
Chhatna, Bankura.
Memo No. 18/ICDS/ Chh
Dated. 16/1/2015
TENDER NOTICE
Sealed price bids are, hereby, invited from the bona-fide, reliable, resourceful and experienced service providers or
Registered Co-operative Societies for storage of foodstuff and other ICDS materials to act as the Storing agent for
the below-mentioned purpose:-
For the period
Brief description of work
1 (One) year from the date of
Receiving, proper storing and consignment of foodstuff as
acceptance by the authority
per direction of the CDPO Chhatna ICDS project
Time Schedule, Earnest Money and Security deposit
Earnest
Security
Submission of Tender paper
Opening of Price bids
Money
deposit
At the chamber of the SDO,
Bankura Sadar Subdivision on
4/2/2015
From 11:00 am to 2:00 pm
At the chamber of the SDO,
Rs.5000 /Rs. 25000/Bankura Sadar Subdivision on
4/2/2015
At 2:30 pm in presence of the
intending bidders
Documents to be attached to pre-qualification application:Sketch map of the Storing godown showing the access and the truck-worthy metal road, Plot No., J.L.
No., Mouza etc. and other details must be provided under signature and seal of the bidder.
o Valid S.Tax, C.C. /VAT. ITCC/ PAN / PTCC / Trade permission issued by appropriate authority.
Photocopies would be accepted on scrutiny of original ones.
o Before submission of bid, the bidder must get his signature attested on the contract from by
witness, failing which the tender may be rejected.
Mode of Earnest Money deposit:Demand Draft/Banker's Cheque drawn in favour of the undersigned, or NSC/KVP of the no
below the stipulated amount, duly pledged/drawn in favour of "the Child Development Project
Officer, Chhatna ICDS Project, Bankura."
Co-operative Societies who are exempted by competent authority from submitting Earnest Money or
Security deposit for such tender need not submit Earnest Money or Security deposit but attested photo
copy of valid certificate for that in the name of that Co-operative Societies is to be submitted with the
tender. Earnest Money deposited not properly pledged or furnished in any other will not be accepted.
Pre-conditions :1) The authority shall straightway reject the price-bids which may appear to be absurd in terms of rates and
with the mala-fide intention of competition only.
2) The authority reserves the absolute right to accept or reject any or every tender including the lowest one
without assigning any reason what so ever and distribute the work among them as the authority may deem
convenient .
3) If situation so demands, the Tender Committee may assign the work to the single intending bidder on
negotiation,
4) The rate for Storing of food and related item must be for a store of approximately 2000 sq.ft. floor
space with proper dunnage and well ventilation for per month irrespective of amount of food or
duration stored. The location of godown should be within 10 (Ten) k.m. radius from the Project Head
Qr., Chhatna and within the Block area of Chhatna.
5) Proposed godown having closer proximity to the Chhatna ICDS Project Office would be preferable. It
should be situated in a place having suitable approach road accessible for big Trucks.
Necessary fire fighting arrangement, safety from rat, white ant, rainwater must be exercised The godown
should be insured against theft, fire and natural calamity.
6) As it would have to store food for children, contamination with any chemical or poisonous articles must
be avoided and it should always be in proper hygienic condition. The godown should in the no
circumstances, contain articles other than ICDS Materials.
7) Stock of food is always subject to physical verification by the competent authority. Proper record on
account of food receipt, issue and balance of food is to be maintained and report of receipt and issue for
each time is to be informed to the undersigned forthwith.
8) Receiving of empty container (against proper challan) from transport contractor, keeping proper
record of it and storing of these articles are obligatory. No payment is admissible for this purpose.
9) The agency must have relevant document in support of ownership/consent of owner of the store.
10) It shall be the duty of the engaged Storing Agent to issue or supply the foodstuff to the Carrying Agent of
Chhatna ICDS Project as and when needed as per the order of the CDPO, Chhatna.
11) It shall be the duty of the engaged Storing Agent to call at office atleast for once in every fortnight
and produce monthly stock position of food lying at his custody.
12) The storing agent will be responsible to prevent any shortage, damage due to theft, pilferages, fire etc, and
the shortfall, if occurs, will be recovered from him.
❖ Other norms :
1. This notice shall form part of terms and conditions of tender and the bidder shall be bound to
abide by them.
2. The authority may, by proclamation of Notice, fix subsequent date of price-bid conference under
unavoidable circumstances.
3. The authority reserves the right to appoint more than one contractor and distribute the work among
them as the authority may deem convenient and no objection against such arrangement would be
entertained
4. The sealed cover must have superscription "Price-Bid for storing of ICDS foodstuff within Chhatna
Project" and full particulars of the bidder.
5. The successful agency would have to deposit Security through NSC /KVP/Mutual deposit pledged in
favour of the Child Development Project Officer, Chhatna Bankura within 07 (seven) days from the
date of receipt of selection letter.
6. The successful agency would have to enter into an agreement upon Non Judicial instrument on his /her
own cost with the Govt. of West Bengal within 07 (seven) days from the date of receipt of selection
letter. If the selected tenderer fails to submit the abovementioned Security or to execute the deed
agreement within 07 (seven) days, his Earnest Money would be forfeited.
7. Unconditional single rate must be clearly written both in figure and in the words, in the Tender
Form. No overwriting is allowed without attestation by the tenderer. The accepted rate will be
valid up to one year from the date of approval by the District Level Tender Committee.
8. The Name and address of the proprietor or the partner of the firm should be noted in the tender
form ( wherever necessary) clearly under their office seal.
9. The agency shall not assign or sale even a part of the contract. The bidder must have local Office
Address at Chhatna to facilitate speedy communication.
10. If the selected tenderer fails to receive food from the supplier for storage on scheduled date his
Security deposit will be forfeited.
11. Any dispute arising out of this Pre-conditions and other norms will be settled by the decision
of the S.D.O. Sadar Bankura
(2)
(3)
12. The authority reserves the absolute right to extend the period of contract up to some period after
the expiry of the validity of the contract if situation demands under the same terms and
conditions as to be laid down on respective agreement bond.
13. The agency would have to provide service against the uniform rate throughout the period of
contract. No representation to hike the rate on any ground will be accepted.
14. The rate should be quoted in Rupees per month for Storing.
15. As the food articles is intended for the children age group of 6 ( Six ) years, the contractor should
assure that no articles supplied is adultered or toxicated or harmful for children.
16. The accepted agency shall have to strictly adhere to and comply with the instruction of this
office, to be given him time to time, for betterment of public service and to safe guard the
interest of Government.
17. In case of any supply not at par with the specification or specimen or in case of complaint
regarding the quality of the material even after it is transported to Anganwadi Centeres, the
contractor will be bound to replace the materials at once, at his own cost to that from where the
complaint has lodged.
18. Different taxes may be deducted at source as per rule of the Government
19. Other terms and conditions as per Govt. rules and regulations remain unchanged
FORMAT FOR STORING CONTRACTOR
(STORING OF FOOD AND RELATED ITEMS)
Ref:- 18/ICDS/ Chh Dated.- 16/1/2015
(1) (a) Name .(b) Permanent address with Telephone No.
(c) Propritor/Partner/Firm :(d) Local address and Telephone No.
(2) Particulars of Earnest Money (Bank draft/NSC/KVP) :
(a)Amount (b) No. & Date
(c) Name of the Bank with Branch Name/ Post office with address
(d) Whether pledge or not.
(3) Particulars of (Mention No.)
Valid P. Tax Sales Tax.:Income Tax :- VAT Clearance:(4) Description of Godown (sketch plan) with exact
location (Mouza:- J.L. No.:- Plot No.:Size:- Store capacity:Dunnage:- Ventilations:(5) Rate to be quoted for Storing charge per month.:- Rs.
(Rupees ) only per month.
DECLARATION :-The informations given by me/us above are true and I/we agree to abide by the
Pre-conditions and other norms for Selection of Storing Agent given in the Tender Notice in Memo
No. 18/ICDS/ Chh dated 16/1/2015 of the Child Development Project Officer, Chhatna ICDS
Project and shall sign the deed of Agreement with the Govt. of West Bengal as per existing rules and
regulations. I/We hereby declare that violation of any of the terms and conditions mentioned above by
the undersigned , will lead to cancellation of my / our tendership and subsequently lead to forfeiture
of my/ our security/ Earnest money and all outstanding bills.
Date :- ----------------------------- ( Signature
of the
Tenderer with seal. )
--------- ------------------------------------------
(4)
The tender papers are to be submitted in plain paper as per format addressed to the Child
Development Project Officer, Chhatna, Bankura on 4/2/2015 from 11.00 am to 2.00 pm and those
will be opened on 4/2/2015 at 2.30 pm at the office of the Sub Divisional Officer, Bankura Sadar
Subdivision in presence of the tenderers who will remain present at that time.
s --
Child Development Project Officer
Chhatna ICDS Project
Chhatna : Bankura.
Memo No. 18/1(35) /ICDS/Chh Dated. 16/1/2015
Copy forwarded for information and necessary action to
1. The Director of Social Welfare, West Bengal.
2. The District Magistrate, Bankura.
3. The Additional District Magistrate (D), Bankura
4. The SDO, Bankura Sadar Sub-Division.
5. Sri Subhashish Batabyal, Hon'ble M.L.A., Chhatna AC.
6. The DPO (ICDS), Bankura.
7. The District Information & Cultural Officer, Bankura
8. The Sabhapati , Chhatna Panchayat Samity.
9. The BDO, Chhatna Dev. Block.
10. The BMOH, Chhatna BPHC.
11. The BL & LRO, Chhatna.
12. The Post Master, Chhatna Post Office.
,J-The Officer-in-Charge, NIC, Bankura with a request to upload the Tender Notice in the website
www. bankura.gov.in.
14-21. The CDPO, ICDS Project.
22-34. The Pradhan (All), Chhatna.
35. Office Notice Board.
Child Dev. Project Officer
Chhatna ICDS Project
Chhatna : Bankura