Position Description Employee: Position title: Budget & Investment Analyst Location: Head Office: 60 - 68 Moorabool Street, Geelong Grade: Technical Specialist Organisation: This position reports to either the Finance Manager or Senior Actuary (to be determined) Purpose: To assist in the preparation, analysis and monitoring of budget requests particularly in relation to membership initiatives. To administer and monitor key investment related activities. Staff: Nil Key Relationships: Finance Manager and Finance team Executive Manager Finance & Corporate Services Senior Actuary and Business Analysis team Executive team (especially Member Services, Frank and Marketing) Cost Centre Managers Authorising Officer: Executive Manager Human Resources Version Number: 1.0 Date Approved: January 2015 Principal Accountabilities Budget • Assist management in the development of cost benefit analysis (including GM and membership impact) to support spending requests, consistent with budget requirements and anticipated benefits • Analyse cost benefit analysis for spending requests • Monitor budget versus actual results for spending requests against anticipated benefits • Industry comparison reporting on cost management and other operational elements • Commission expense forecasting and monitoring • Monthly MER reporting of budget/forecast versus actual reporting • Assist with processing approved changes to budget/forecast within Great Plains • Assist Management with the preparation of the annual budget Investments • Weekly reporting of investment activity and investment policy parameters • Daily cashflow monitoring and weekly reporting against liquidity management plan • Liaison with investment manager in regard to investment transactions • Monthly Board reporting of investment portfolio • Monthly reporting against investment manager mandate • Monthly reporting against investment policy • Annual review of investment manager performance • Reporting against capital management plan parameters • Preparation and management of investment committee papers • General industry research and reporting • Reconciliation of investment accounts Other • Assist with preparation of policy and procedures with respect to new processes • Assist with administration of Investment Committee activities • Support Executive Manager Finance & Corporate Services as required. Values & Behaviours Can demonstrate the ability to ‘live’ the corporate values and behaviours Trust • • Build credibility through actions Demonstrate in others intentions and competencies Contribute • Collaborate and get involved • Make a difference Enjoy • • Enjoy work Take pride in success Succeed • Be resourceful, adaptable and achieve quality results • Be decisive Improve • Be curious and look for innovation • Have the courage to try something new Serve • • Aim to make every customer experience memorable Make every effort to deliver excellence Specific Job Competencies Has the ability and can demonstrate a high degree of competence in the following core competencies: Ethical & Transparent • • • • • • • • • Maintains openness as to their own and others’ feelings and thoughts Displays attitudes and beliefs in line with organisational values and acceptable business practice Admits mistakes or faults Displays an ethical approach and confronts unethical behaviour in others - does not turn a blind eye Maintains confidentiality in all matters Demonstrates ability and competence Builds relationships that create an environment where others can depend and rely on them Is sought out for advice and counsel People have confidence in them Professional & Enterprising • • • • • • Has high personal and professional standards Strives to constantly seek performance improvements - for both self and those being led Is pragmatic Sets measurable goals Can calculate risk so that goals are worthy but attainable Continually learning and teaching ways to do better Determined & Hardworking • • • • • Demonstrates a consistent reliable and committed attitude to work Sees work as stimulating and rewarding Demonstrates passion and a willingness to go the extra mile Always strives to do their best. Fosters a strong work ethic in their team Stays with a position or plan of action until the desired objective is obtained or is no longer reasonable attainable Accountable • • • Understands their role and focuses on delivering measurable and relevant results Demonstrates a sense of ownership Takes responsibility for identifying issues and ensuring that sound solutions are found and implemented Initiative • • • • • Has what it takes to control own destiny Seizes or creates opportunities. Doesn't wait for opportunities Eager to minimise red tape Willing to question rules to create better opportunities for the future Encourages others to take initiative within their delegated authority Service Excellence • Committed to meeting expectations of both external and internal customers Continuous Improvement/Quality • • Originates action to improve existing business systems and processes Uses appropriate methods to identify opportunities, implement solutions, measure their impact and action further within delegated authority Operational Decision Making • • • • • Leads day to day operations of the business in line with organisational goals and objectives Identifies and understands current issues, problems and opportunities Compares data from different sources to draw conclusions Develops alternative solutions and chooses the most effective course of action Takes action that is consistent with available facts, constraints and probable consequences Teamwork & Collaboration • • • • Generates a friendly working atmosphere Models respect, helpfulness and cooperation Encourages others into a deep sense of commitment to organisational effectiveness and collective effort Builds collaborative spirit and identity Self-Control • • • Stays calm and clear-headed at all times Presents a consistent and solid persona at all times Effectively manages a crisis Essential Skills and Experiences Business Acumen • • Able to make sound commercial decisions based on a long term view of; member needs, strategic direction, industry developments, political environment, commercial viability and other socio economic factors Understands industry and corporate finance and reporting. Understands the relationship and implications of product, premium and claims calculations. Has knowledge of sound business processes and practices Communication • • Clearly conveys and cascades information and ideas to individuals or groups in ways that engages the audience and helps them to understand and retain the message Checks that messages are received. Actively listens and understands Information Technology • Has achieved a satisfactory level of technical and professional capability with computer software. Demonstrates effective knowledge and use of all company systems particularly HAMB’s reporting Financial Acumen • • • • Natural aptitude for how numbers work Able to readily understand budgeting, costing and management reporting Understands the impact of operations on overall financial position Understand product benefit entitlements including limits and premiums Arithmetic Skills • Able to accurately solve arithmetic problems. Educational Qualifications • • • Tertiary Qualification within a related discipline, i.e. business, commerce etc. (Mandatory) CA/CPA qualified (Preferred) Proficiency in Microsoft Office particularly in the use of Excel, Word, Outlook (Mandatory) Experiential Requirements • • • • Demonstrated performance in similar roles Experience in budgeting and financial and management reporting Experience with investment instruments, monitoring and reporting Experience with Microsoft Dynamics GP and / or Qlikview (Beneficial) Physical Job Design – Statement of Works Administrative roles are primarily focused on the processing of work where the majority of each shift involves: • Being seated at a desk for long periods of each shift • Use of PC including the use of keyboard and mouse • Use of telephone (incoming and outgoing calls) • Other tasks may include collecting work at the printer/ fax machine, photocopying, distributing documents for letter folding. Key Performance Indicators (KPI’s) Key Result Area Budget preparation Measurement Accurate and timely delivery of elements required for the annual budget Budget analysis and reporting Timely and accurate delivery of analysis and reporting Investment analysis Timely and accurate preparation of investment analysis Investment administration and reporting Maintenance and reconciliation of all investment related accounts and Committee reporting.
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