1. Healthcare

INVITATION TO BID
The Hendersonville Utility District is seeking bids, from a Commercial Janitorial Services
Company, for servicing of designated buildings, on an annual basis. Sealed bids will be received
until 2:00 p.m., Tuesday, February 17, 2015, at which time they shall be opened and read aloud.
Copies of the Specifications and Contract Documents may be obtained at the District’s office,
located at 125 Indian Lake Rd., Hendersonville, TN 37075. For further information, contact
Marty Fellers, at 615-824-3717 or [email protected].
ANNUAL JANITORIAL SERVICES CONTRACT
February 17, 2015
THOMAS S. ATCHLEY,
General Manager
HENDERSONVILLE UTILITY DISTRICT
125 INDIAN LAKE RD
HENDERSONVILLE, TN 37075
1.01 INSTRUCTIONS TO BIDDERS
A. Sealed bids shall be received by the Hendersonville Utility District (HUD) for the
furnishing of all equipment, materials, and labor necessary to provide janitorial services, in the
prescribed manner, for the designated buildings, at the specified frequencies. Sealed bids shall
be received until 2:00 p.m. Tuesday, February 17, 2015, at which time they shall be publicly
opened and read aloud. Front of bid envelope shall be clearly marked, ”Janitorial Bid.”
B. Bids received after this time shall be considered late bids. All late bids will be returned
to the bidder unopened.
C. Bids must be complete and submitted on the forms provided for this project.
D. All bidders shall comply with all licensure requirements of: the State of Tennessee,
Sumner County, the City of Hendersonville, and any other agency having jurisdiction on any
project of this type.
E. Bidder shall submit, with his bid, product data for each product proposed to be used,
and shall specify the manner it is to be used, and rates of applications. i.e. grout cleaners,
stainless steel cleaners, etc.
F. The successful Bidder shall be responsible for securing any required permits or
certificates and shall pay the lawful fees for any permits, licenses, or certifications, which may
be required for this project.
G. The successful Bidder shall maintain the required insurance coverage throughout the
term of this Contract.
H. The successful Bidder shall be required to sign a “Hold Harmless” agreement with the
City of Hendersonville, in addition to the required insurance protection.
I. No bid may be withdrawn until after ninety (90) calendar days of the bid opening.
J. The HUD reserves the following rights: To reject any or all bids; To award the
Contract to the Bidder which best meets the needs of the HUD, as determined
by the HUD.
K. Contract/Project Administration: The General Manager or his designated
representative shall serve as the owner’s representative. All requests, submittals, or other
correspondence pertaining to this Contract shall be submitted, in writing, to the attention of:
Thomas S. Atchley, General Manager
Hendersonville Utility District
125 Indian Lake Road
Hendersonville, Tennessee 37075
ii
1.02 BID SUBMITTAL FORM
Bidder’s Name:
Telephone No.
Company Name:
Company Address:
License No.
Classification
Liability Insurance Carrier:
Policy No.
Automobile Insurance Carrier
Policy No.
Workmen’s Compensation Carrier:
Policy No.
Bidder agrees: To perform all work described in these Bid Documents, at the prescribed
frequencies and manner, of designated buildings, on an annual basis. To furnish all necessary
materials, labor, tools, and equipment, as specified, to complete the work in accordance with
the Standards as set forth by the Hendersonville Utility District; for the sum listed below. (Paper
products and trash bags to be supplied by the Hendersonville Utility District.)
REGULAR JANITORIAL SERVICES AND SUPPLIES
BUILDING
LOCATION
COST
Administration
125 Indian Lake Rd.
Per month
Maintenance Building
198 Sanders Ferry Rd.
Per month
Water Treatment Plant
121 Savo Bay
Per month
Buildings Total
iii
Monthly
SPECIAL JANITORIAL SERVICES AND SUPPLIES
BUILDING
LOCATION
Administration
125 Indian Lake Rd.
Maintenance Bldg
Water Treatment
SERVICE
Stripping Floors
Waxing Floors (2 coats)
Scrubbing Floors
Buffing Floors
S.F
S.F.
S.F.
S.F.
Carpet Cleaning
Steam
Shampoo
S.F.
S.F.
198 Sanders Ferry Rd. Stripping Floors
Waxing Floors (2 coats)
Scrubbing Floors
Buffing Floors
121 Savo Bay
UNIT
S.F
S.F.
S.F.
S.F.
Carpet Cleaning
Steam
Shampoo
S.F.
S.F.
Stripping Floors
Waxing Floors (2 coats)
Scrubbing Floors
Buffing Floors
S.F
S.F.
S.F.
S.F.
Carpet Cleaning
Steam
Shampoo
S.F.
S.F.
iv
UNIT COST
WINDOW CLEANING
Inside and outside window cleaning per building, at frequencies as designated
BUILDING
LOCATION
UNIT
Administration
125 Indian Lake Rd.
per square foot
Maintenance Bldg
198 Sanders Ferry Rd.
per square foot
Water Treatment
121 Savo Bay
per square foot
UNIT COST
Bid Price Total:
This number should be the Monthly Building Total from page iii of the Bid Submittal Form.
Print Bidders Name:
Bidders Signature:
Title of above:
Date:
(Seal - If bid is by a Corporation)
Attest
v
SECTION I
GENERAL CONDITIONS
A. CONTRACTOR’S DUTIES
All work performed under this contract shall be in accordance with all provisions of these
Specifications. Any deviation from the requirements of the Specifications must be approved, in
writing, by the Owner or his designated representative. The Contractor shall, immediately upon
discovery, bring to the attention of the Owner any conflicts which may occur as regards
execution of the contract, as planned. Owner shall resolve such conflicts as soon as practicable.
Failure of the Contractor to bring such conflicts or exceptions to the attention of the Owner
shall allow the Owner to require any changes deemed necessary before acceptance of the
work, by the Owner. All persons engaged in the performance of this Contract are to be solely
under Contractor’s control and direction. A list of any sub-contractors shall be provided.
B. CODES, PERMITS. LICENSES, AND INSPECTIONS
All work shall comply with the applicable rules of, the United States, the State of Tennessee and
all Local codes and ordinances, and the terms and conditions of any authorities that may have
lawful jurisdiction pertaining to the work, as specified. None of the terms or conditions of this
Specification shall be construed as waiving any of the rules, regulations, or requirements of any
of these Authorities. The Contractor shall procure all necessary permits or licenses necessary to
carry out his work and shall pay the lawful fee therefore, as well as any inspection fee or the
cost of any required certifications, licenses, or approvals. Contractor shall be licensed in the
State of Tennessee, and possess a valid City of Hendersonville business license, as required.
C. INSURANCE REQUIREMENTS
The Contractor shall not commence work under this contract until all the insurance required by
these provisions are obtained and such insurance has been approved by the Owner.
1. LIABILITY AND PROPERTY DAMAGE INSURANCE
The Contractor shall procure and maintain during the life of this contract, Public Liability
Insurance in an amount not less than $250,000 for injuries including accidental death to any
one person and subject to the same limit for each person in an amount not less than $500,000
on account of one accident, the Contractor’s Property Damage Insurance in an amount not less
than $250,000 each occurrence and aggregate.
2. WORKMEN’S COMPENSATION INSURANCE
The Contractor shall be required to procure and maintain during the life of this contract,
Workmen’s Compensation Insurance and Death Liability Insurance for all of the employees
engaged to work on the project.
1
GENERAL CONDITIONS (cont’d)
3. AUTOMOTIVE PUBLIC AND PROPERTY DAMAGE INSURANCE
Insurance for automobiles shall include: The Contractor’s owned automobiles and trucks; hired
automobiles and trucks; and, automobiles and trucks not owned by the Contractor. Automobile
Public Liability Insurance in an amount not less than $250,000 single limit for injuries, including
accidental death and property damage shall be procured and maintained for the contract term.
4. ADDITIONAL INSURANCE REQUIREMENTS
The certificate or certificates of insurance shall contain the following provision, to-wit: “The
coverage provided shall not be canceled, reduced in coverage, or allowed to lapse unless and
until the HUD receives at least ten (10) days advanced written notice of same. Written notice
shall be delivered to the General Manager at his office shown as the address of the certificate
holder.
D. SITE ACCESS AND DUTIES
1. The Contractor shall be permitted access to each building as necessary to
competently accomplish his duties, as permitted by the occupants of each building. All tools,
materials, and equipment shall be transported to the site by the Contractor and all excess tools,
materials, and equipment shall be removed from each site with the Contractor’s exiting. No
waste, debris, or scrap shall be stored at any facility. All trash shall be bagged and disposed of in
the trash container available at each location. Under no circumstance shall trash be placed in a
vehicle or removed from the facility’s disposal location. This shall include recyclable
materials.
2. The Contractor shall be required to service each facility at the required day and time
as scheduled. Contractor shall maintain a work force consistent for performing the assigned
duties in the allotted times.
E. OWNER’S ACCESS
The owner or his representative shall have access and use of the facilities at all times.
F. PAYMENT TO THE CONTRACTOR
Contractor shall be required to complete a weekly work ticket for each facility detailing the
services performed at each site. A copy of this shall be submitted, by the Contractor, to the
HUD, on the day service is performed. Contractor shall provide the owner with an itemized
invoice each month listing each facility serviced, the number of services for each facility, and
any Special Services performed. The Contractor must submit an invoice within the first five days
of each month for the previous month’s service. The Owner shall make one lump sum payment
to the Contractor within ten days of receipt, and approval of a properly documented invoice.
2
GENERAL CONDITIONS (cont’d)
G. PENALTY FOR NON-PERFORMANCE
As it would be impossible to assess the actual damage caused to the HUD, by any one instance
of non-performance, a standard monetary penalty shall be deducted from the Contractor’s
payment Application. The amount of the penalty shall be thirty dollars ($30.00) per occurrence,
should the unit price of the non-performance item exceed this amount the penalty shall be
twice the bid unit price. To establish a non-performance penalty the Contractor shall be notified
of such deficiency by the Contract Administrator, or his designated representative, as soon as
possible after discovery. Contractor shall be given twelve hours to correct the deficiency. The
Contract Administrator for the HUD shall determine if a non-performance situation has
occurred.
3
SECTION II
GENERAL SPECIFICATIONS
All cleaning methods and products supplied under this contract shall meet or exceed all
requirements of these Specifications. Submittals of labels for all products to be used shall be
required and compliance with all manufacturers’ recommendations for use and handling of
each product is required. All containers shall be appropriately labeled as to contents i.e. spray
bottles, etc.. Contractor shall comply explicitly with all applicable OSHA requirements.
Contractor shall compile and maintain an SDS manual at the Administration building, for all
chemicals used in the performance of this Contract.
1.01 SCOPE OF WORK
1. To provide a comprehensive cleaning program for the buildings as designated in these
Specifications, including sidewalks and porches adjacent to building entrances.
2. Special Janitorial Services and Window Cleaning shall be performed as directed by the
General Manager or his designee. Special services will be performed, at least, on a quarterly
schedule and window cleaning, at least biannually. (Exterior windows only included)
A. Administration Building is to be cleaned one night per week, after 5:00 p.m. Friday
and before 11:00 p.m. Sunday.
B. Maintenance Building is to be cleaned one night per week, after 5:00 p.m. Friday and
before 11:00 p.m. Sunday.
C. Water Treatment Plant is to be cleaned one night per week, after 5:00 p.m. Friday
and before 11:00 p.m. Sunday.
1.02 REQUIREMENTS OF CONTRACTOR
1. Contractor is responsible for visiting each site prior to bidding. There will be a walk-through
of all locations on Tuesday, February 10, 2015 at 2:00 p.m. telephone at 615-824-3717 prior to
this time to be included. Owner will make no adjustments in the price quoted for failure to
comply.
2. Bidder shall not employ Sub-contractors to accomplish any work on this contract, unless
approved by General Manager or his designee.
3. Contractor shall be required to provide service for all buildings, on the schedule, as noted, or
as may be directed by the General Manager. Scope of the work may be expanded or
decreased at the discretion of the General Manager, as necessary.
4. Contractor shall supply all tools, equipment, chemicals, and personnel to perform the duties
in the prescribed manners and accomplish the tasks in a timely manner.
4
1.02 REQUIREMENTS OF CONTRACTOR (cont’d)
5. Contractor will be assigned access control card and keys as necessary and shall ensure
control of such. Keys shall not to be duplicated and shall remain the property of the HUD and
shall be surrendered upon demand by the General Manager, or his designated representative.
1.03 REQUIREMENTS OF OWNER
1 The HUD shall provide all paper products, trash can liners, room deodorizers, and other items,
as agreed to between the Contractor and the HUD.
2. The HUD shall provide access to each building for the purpose of performing the duties of
this Contract.
1.04 METHODS OF CLEANING
1. EQUIPMENT:
a) Scrubbing brushes shall be washed in a warm cleaning solution, rinsed in clear water,
and hung up to allow air circulation.
b) Cleaning rags shall be washed in a warm cleaning solution; rinsed with clear water
and stored so as to allow air circulation.
c) Treated cleaning cloths shall be properly disposed of after use. Unused treated cloths
shall be stored in a metal container with a tight-fitting lid.
d) Dustpans shall be washed with a detergent solution, wiped dry, and a disinfectant
applied, after each days use and prior to storage.
e) Dust mops shall be of the chemically treated type with a removable head. After
cleaning, the heads shall be removed, cleaned, and replaced with a new one prior to the next
cleaning. Do not shake out dust mops in the building, on the porches, or on the sidewalks.
f) Wet mops shall be washed in clean warm water with detergent disinfectant. Rinse in
clear water, wring out excess water, and hang up to allow air circulation.
g) Buckets and wringers shall be cleaned in warm water with detergent disinfectant,
rinsed in clear water, dried, and properly stored.
h) Vacuum cleaners/ floor polishers/ floor shampoo machines, etc. remove dry debris
containers seal and properly dispose of the bag; wet machines shall be emptied into an
appropriate drain and all debris trapped by the drain screen shall be removed and placed in a
trash bag for disposal.
i) Sponges shall be thoroughly cleaned and disinfected after each use to prevent the
spreading of dirt or bacteria. Upon completion of cleaning, disinfect sponges and store in a wire
basket to permit air circulation.
j) Cleaning cloths shall be soft cloths produced for cleaning purposes and may be treated
or untreated. Cleaning cloths are to be removed from the premises after use and replaced with
new or clean cloths for the next cleaning.
5
1.04 METHODS OF CLEANING(cont’d)
2. FIXTURE PROCEDURES:
a) Trash receptacles: Office containers: Remove the plastic liner if it contains trash. Tie
the liner and properly dispose of the used liner. Wipe the inside and outside of the trash
container with a damp disinfectant cloth. Replace the liner with a new one.
b) Paper towel dispensers: Paper towel dispensers shall be cleaned using a non-abrasive
type cleaner on a damp cloth, dried with a cloth, and then polished to a light sheen using a dry
polishing cloth. Paper towel dispensers shall be refilled using the correct towels and
interlocking the towels so as to continuously feed.
c) Toilet paper dispensers: Toilet paper dispensers shall be cleaned using a non-abrasive
type cleaner on a damp cloth, dried with a cloth, and then polished to a light sheen using a dry
polishing cloth. Toilet paper dispensers shall be refilled using the correct procedure for the type
of dispenser. Do not permit dispensers to run out of paper. Do not leave extra rolls of paper
sitting on dispensers, counters, or fixtures, etc.
d) Soap dispensers: Stainless steel dispensers shall be cleaned using a non-abrasive type
cleaner on a damp cloth, dried with a cloth, and then polished to a light sheen using a dry
polishing cloth, Plastic dispensers shall be cleaned using a non-abrasive type cleaner on a damp
cloth and then dry off any moisture or streaks. Use a small kitchen-type funnel to refill soap
dispensers being sure to clean up any spills or residue after finishing.
e) Drinking fountains: Drinking fountains shall be cleaned using a non-abrasive type
cleaner on a damp cloth, dried with a cloth, and then polished to a light sheen using a dry
polishing cloth.
f) Stainless steel sinks: Stainless steel sinks shall be cleaned using a non-abrasive type
cleaner on a damp cloth, dried with a cloth, and then polished to a light sheen using a dry
polishing cloth
g) Porcelain sinks and toilet fixtures: Porcelain shall be cleaned using a solution of
disinfectant synthetic detergent (DSD) dissolved in clear water, a soft bristled brush, and a soft
cloth. Pour a small amount of DSD into the fixture and scrub with the brush to remove any
stains or hardened matter, drain and rinse with clear water. Wipe dry with the cloth. Use a
separate pail with DSD and a soft brush to scrub the exterior of porcelain fixtures and sinks,
rinse with a wet cloth, and dry with another cloth. Spray both sides of the toilet seats with
disinfectant and leave them in a raised position, after cleaning.
h) Chrome fixtures: Spray all chrome fixtures using a solution of disinfectant synthetic
detergent (DSD) dissolved in clear water, a soft bristled brush for scrubbing, and two cloths;
one for drying and the other to dry polish the fixtures.
i) Toilet Partitions/ Dividers: Spray all partitions/dividers using a solution of disinfectant
synthetic detergent (DSD) dissolved in clear water, a soft cloth for scrubbing, one cloth for
drying and another cloth to dry polish them, being sure to wipe the tops of all partitions and
doors.
j) Mirrors: Mirrors shall be cleaned using a glass cleaner and a lint-free cloth. Spray
cleaner on the mirror and wipe off using the cloth. Polish the mirror to remove all dust, dirt,
streaks, and lint.
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1.04 METHODS OF CLEANING (cont’d)
2. FIXTURE PROCEDURES (cont’d)
k) Interior partition windows/interior office windows/door windows/teller windows:
These windows are to be included with the normal cleaning activities and are to be cleaned on
both sides at each cleaning cycle. Windows shall be cleaned using a glass cleaner and a lint-free
cloth. Spray cleaner on the window and wipe off using the cloth, Polish the window to remove
all dust, dirt, streaks, and lint.
l) Mini-blinds/Window Treatments: Blinds and window treatments will be cleaned on a
weekly basis. Blinds may be dusted using a blind’s tool or treated duster other window
treatments shall be cleaned by using an appropriate method to remove all dust, dirt, and
pollen.
3. FLOOR COVERING PROCEDURES:
a) Carpet: Spot clean all carpets using appropriate methods for each type of stain, prior
to vacuuming. Natural or synthetic oil-base spots, such as food, grease, oil, paint, or tar require
a volatile dry solvent type cleaner. Water soluble spots are best removed with a solution of mild
detergent and water (neutral solution, pH 7) sprayed on the spot, massaged in, wait 30
seconds, and blotted with a dry cloth; rinsed with clear water, then patted or pressed dry. Gum
or wax may be removed by spraying with Freon to freeze it then breaking or scraping it away to
remove it. Spot vacuum all traffic lanes and high-usage areas to remove all soil, dust, pollen,
etc. on a weekly basis, making two to three passes with the machine. Complete vacuuming
should be performed weekly on all areas. Complete vacuuming shall include vacuuming under
chairs, under desks and tables, using a wand to clean at baseboards along walls and behind
doors, and other difficult to reach areas, such as behind file cabinets.
b) Vinyl Flooring: Scrape gum and tar from floor. Spot clean heavily soiled areas using
appropriate cleaners; volatile solvent cleaners for grease, oil, paint, tar, or shoe marks and a
mild detergent-water solution for water-soluble stains. Vinyl will be dust mopped weekly using
a treated mop head to remove dust, pollen, etc. Vinyl shall be damp mopped using a clean mop
wetted in a mild detergent/disinfectant solution and wrung dry, rinsed with clear water, and
left to air-dry, as required. Use appropriate warning signs for wet floors, where needed.
c) Ceramic Tile: Scrape gum and tar from ceramic tile. Spot clean heavily soiled areas
using appropriate cleaners; volatile solvent cleaners for grease, oil, paint, tar, or shoe marks
and a mild detergent-water solution for water-soluble stains. Ceramic tile shall be cleaned
weekly using a clean mop or soft cloth wetted in a mild detergent/disinfectant solution and
wrung dry, rinsed with clear water, and dried using a dry mop or soft cloth. Harsh chemicals
that might damage the tiles or the grout are prohibited from use. Use appropriate warning
signage for wet floors, where needed.
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1.04 METHODS OF CLEANING (cont’d)
3. FLOOR COVERING PROCEDURES. (cont’d)
d) Hardwood Floors: Spot clean heavily soiled areas using appropriate cleaners; volatile
solvent cleaners for grease, oil, paint, tar, or shoe marks( using caution not to damage floor
finishes) and a mild detergent-water solution for water soluble stains. Wood floors shall be
cleaned weekly using a clean mop or soft cloth wetted in a mild detergent/disinfectant solution
and wrung dry, rinsed with clear water, and air-dried. Harsh chemicals which might damage
floor finish shall not be used.
e) Rubber Tile Floors: Scrape gum and tar from floor. Spot clean heavily soiled areas
using appropriate cleaners; volatile solvent cleaners for grease, oil, paint, tar, or shoe marks
and a mild detergent-water solution for water soluble stains. Vinyl shall be damp mopped
weekly using a clean mop wetted in a mild detergent/disinfectant solution and wrung dry,
rinsed with clear water, and left to air-dry. Use appropriate warning signs for wet floors, where
needed.
f) Non-Conductive Flooring: Spot clean heavily soiled areas using appropriate cleaners;
volatile solvent cleaners for grease, oil, paint, tar, or shoe marks and a mild detergent-water
solution for water soluble stains. Vinyl shall be damp mopped weekly using a clean mop with a
mild detergent/disinfectant solution and wrung dry, rinse with clear water, and leave to air-dry.
g) Concrete Floors: Scrape gum and tar from floor. Spot clean heavily soiled areas using
appropriate cleaners; volatile solvent cleaners for grease, oil, paint, tar, or shoe marks and a
mild detergent-water solution for water soluble stains. Concrete shall be damp mopped weekly
using a clean mop wetted in a mild detergent/disinfectant solution, rinsed with clear water, and
left to air-dry.
h) Trash Receptacles: Remove liner from the trash receptacle, tie, and properly dispose
of the liner. The receptacle is to be cleaned using a non-abrasive type disinfectant cleaner on a
damp cloth, dried with a cloth, and then polished to a light sheen using a dry polishing cloth.
Replace the liner with a new one and return the receptacle to its proper place.
i) Floor drains/Shower drains/Mop sinks: After cleaning in locations with these type
drains, rinse the drains with clear warm water, then add one quart of disinfectant/warm water
solution to each drain..
4. FURNITURE AND APPLIANCES
Personal items in offices are not to be moved about.
a) Desks and Tables: Desks and tables are to be wiped with a soft lint-free cloth treated
with furniture polish, removing any excess, and buffing dry with a dry cloth.
b) Bookshelves and Storage Cabinets: Bookshelves and storage cabinets are to be
dusted on a weekly basis with a feather duster or soft cloth. On a weekly basis they are to be
wiped with a soft lint-free cloth treated with furniture polish, at all exposed surfaces.
c) Pictures and Wall Hangings: Dust all pictures and wall hangings weekly, using a
feather duster.
8
1.04 METHODS OF CLEANING (cont’d)
4. FURNITURE AND APPLIANCES (cont’d)
d) Upholstered Chairs, Sofas, Misc. Seating: Spot clean all upholstery using appropriate
methods for each type of stain. Natural or synthetic oil-base spots, such as food, grease, oil,
paint, or tar require a volatile dry solvent type cleaner. Water soluble spots are best removed
with a solution of mild detergent and water (neutral solution, pH 7) sprayed on the spot,
massaged in, wait 30 seconds, and blotted with a dry cloth; rinsed with clear water, then patted
or pressed dry. Gum or wax may be removed by spraying with Freon to freeze it then breaking
or scraping it away to remove it. Always test cleaners on an inconspicuous place, such as the
back or bottom. Spot vacuum to remove all soil, dust, pollen, etc. on a weekly basis, as needed
to maintain the required level of cleanliness.
e) Appliances/TV’s/VCR’s/Lamps: Wipe with a soft lint-free cloth or feather duster, as
required, to remove dust, lint, dirt, pollen, or other foreign particles.
f) Ceiling mould/Light fixtures/Ceiling protrusions: Use a treated feather duster or a
treated cloth to remove all cobwebs, dust, dirt, pollen, or other foreign matter from these
items, as needed.
1.05 CLEANING FREQUENCY
1. Administration Building:
a) All offices, toilet rooms, hallways, stairways, elevator, kitchens, and break room areas
are to be cleaned each weekend, after 5:00 p.m. Friday and prior to 11:00 p.m. Sunday.
b) Conference rooms/Board meeting room are to be cleaned each weekend, after 5:00
p.m. Friday and prior to 11:00 p.m. Sunday.
c) Vinyl floor hallway to be spray buffed bi-weekly during regular cleaning
d) All vinyl floors are to be spray buffed on a bi-monthly basis during the regular
cleaning.
e) Second floor is to be spot cleaned and dust mopped monthly. Vinyl flooring is to be
spray-buffed quarterly.
2. Maintenance Building
a) All offices, toilet rooms, hallways, kitchens, and break room areas are to be cleaned
each weekend, after 5:00 p.m. Friday and prior to 11:00 p.m. Sunday.
b) Showers and locker rooms are to be cleaned each weekend, after 5:00 p.m. Friday
and prior to 11:00 p.m. Sunday.
3. Water Treatment Plant
A) All vinyl floors are to be spray buffed bi-monthly, between the hours of 5:00 p.m. Friday and
11:00 p.m. Sunday.
9
1.06 BUILDING INFORMATION (General)
1. Administration Building
Two story building.
Ceramic floors Approx.
Vinyl floors Approx.
Carpet floors Approx.
Non-conductive Approx.
Concrete floors Approx.
Windows Approx.
1,320 s.f.
1,770 s.f.
4,600 s.f.
120 s.f.
260 s.f.
1,020 s.f.
2. Maintenance Building
One story building
Vinyl floors Approx.
Carpet floors Approx.
Windows Approx.
2,830 s.f.
220 s.f.
70 s.f.
3. Water Treatment Plant
Carpet floors Approx.
Vinyl floors Approx.
Ceramic floors Approx.
Windows Approx.
1,140 s.f.
2,400 s.f.
1,775 s.f.
800 s.f.
1.07 TERMS OF CONTRACT
1. This shall be an annual Contract for Janitorial Services for the Hendersonville Utility District
buildings and may be expanded to include future buildings or scaled back as building use
changes or service is no longer needed for a certain building. The first term shall begin as soon
as possible after a “Notice of Award;” and a “Notice to Proceed” can be issued by the
Hendersonville Utility District. The expiration date shall be June 30th of each succeeding year,
with a new term beginning on July 1 of each succeeding year.
2. The initial Contract shall be for a period of two years with three renewal terms of one year
each. The first two-year period shall expire on June 30, 2017. Contract renewals shall be
automatic unless and when either party to the agreement provides the other party with written
notice that they wish to terminate the agreement, delivered by “Certified Mail,” to the address
of record, at least sixty days prior to the expiration date of the Contract.
3. The renewal clause price may be adjusted, upon request, by either party to reflect changes in
the Consumer Price Index as published thirty days prior to the expiration date of the Contract.
10
JANITORIAL SERVICE CHECKLIST
DATE______________ LOCATION
ITEM
INITIALS_
I. PUBLIC AREAS
Floor
a) Sweep, spot clean, and remove all recessed grill mats. Sweep recess
and replace mats
b) Dust mop all corridors, entrance halls and lobbies
c) Scrape gum, as required
d) Spot mop all floors to remove any foreign matter and spillage
e) Spray buff all entrances and entrance lobbies
f) Spot clean carpets
Stairwells
a) Sweep stairs and spot mop spillage
b) Vacuum all carpeted stairwell areas
________
________
________
________
________
________
________
________
Waste Receptacles
a) Empty sand urns and waste paper receptacles of trash and cigarette butts,
replace sand as necessary and replace liners as required
________
Glass Cleaning
a) Clean door glass on all entrances, inside and outside
________
Drinking Fountains
a) Wash, disinfect, and dry shine all fountains
________
Conference rooms/Meeting Room
a) All trash to be picked up, including under tables, and conference/meeting
room tables to be wiped and dry shined
II. RESTROOM AREAS
a) Insuring adequate supplies of paper towels, toilet paper and soap
dispenser items
________
________
Floors
a) Sweep and then mop w/disinfectant detergent
________
Waste Receptacles
a) Empty all receptacles and replace liners where required
________
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JANITORIAL SERVICE CHECKLIST (CONT’D)
ITEM
II. REST ROOM AREAS
III.
INITIALS
Glass Cleaning
a) All mirrors, shelves, and chrome fixtures shall be polished
________
Water Closets and Urinals
a) All water clos(ts, seats, and urinals shall be washed inside and out
b) Seats shall be left in a raised position
________
________
Walls
a) Washed to a height of 70” including stall dividers
________
Wash Basins
a) Cleaned and wiped free of all water marks
b) Damp wipe and polish dry all pipes under wash basin
c) Bright metal hardware to be cleaned and dry shined
________
________
________
OFFICE AREAS
Floors
a) Dust mop all the floor areas and replace all chairs into knee well of desks
b) Spot mop all floors
c) Vacuum all carpeted areas
d) Spot clean all carpets
________
________
________
________
Waste Receptacles
a) Empty all receptacles, replace in proper position and replace liners
________
Desk Areas/Office Furniture
a) Dust all office furniture
________
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