1. Healthcare

SHIPPING MANUAL
OFFSHORE MIDDLE EAST 2015
26th – 28th January 2015
Qatar National Convention Center
Doha, Qatar
Presented by:
Agility Fairs & Events Logistics Ltd
One Western gateway
Royal Victoria Dock
London E16 1XL
Mark Dawson
Tele: +44 027 069 5308
Fax: +44 843 227 2033
www.agility.com
E-mail: [email protected]
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
TABLE OF CONTENTS
Page No
1. Shipping Instruction
1.1 Consignment Instruction
1.2 Documents Required
1.3 Documentation
1.4 Deadline for dispatch of documents (Pre-alerts)
1.5 Case Marking
1.6 Additional Requirement
1.7 Courier Shipments
1.8 Customs Duty / Deposits
1.9 Road Transport
1.10 Hand Carry Shipments
1.11 Restricted Cargo
1.12 Re-export / Permanent Import
1.13 Insurance
1.14 Terms of Payment
2
2
2-3
3
4
4
4
5
5
5
5
5
6
6
6
2. Tariff – Sea freight
2.1 Sea freight – Inward Handling Charges
2.2 Sea freight – Outward Handling Charges
7
7
8
3. Tariff – Air freight
3.1 Air freight – Inward Handling Charges
3.2 Air freight – Outward Handling Charges
9
9
9
4. Tariff – Road Freight
4.1 Road freight – Inward Handling Charges
4.2 Road freight – Outward Handling Charges
10
10
10
5. Tariff – Films / Video Tapes / Publications
10
6. Tariff – Courier shipments
11
7. Tariff – Additional Services
7.1 Heavy-lift Surcharge
7.2 Rental of Forklift
7.3 Manpower
11
11
11
11
8. Timeframes & Deadlines
11
9. Arrival Surcharges
9.1 Late arrival surcharges
12
12
10. Notes to Tariff
(10.1 to 10.12)
12
12-13
Page | 1
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
1. SHIPPING INSTRUCTION
1.1 Consignment Instruction
All shipping documents including Bill of Lading / Air Waybill / Truck Waybill / Invoice / Packing list / Certificate of
origin on Freight Prepaid basis to:
Consignee
:
OFFSHORE Middle East 2015
C/o Gulf warehousing Company
P. O. Box 24434
Doha, Qatar
Notify Party
:
(Name of Exhibitor)
C/o Agility – Fairs & Events
Attn: Thajudheen Mohammed
Tel: +974 44023555 Fax: +974 44023698
Remark
:
Exhibition Goods.
1.2 Documents Required
Following documents are required for purpose of import clearance on arrival. Prior approval required for the
import of Food items, Live plants/flowers, Tiles, Marbles, Cosmetics, Wireless/ Radio/ Telecommunication/
Defense items, Hazardous/ Radioactive materials, Class rated shipments etc., - contact us for the necessary
documents required prior to dispatch of shipments from origin. All shipment will require a Certificate of Origin
for entry to Qatar. Failure to provide in advance shipment cannot be customs cleared.
All shipping documents (Commercial Invoice, Packing List, Certificate of Origin, and Other required
documents) must be in original and endorsed by Qatari Consulate at origin.
Hand written documents are not acceptable. The entries on the Invoices must be in English Language and in
accordance with the rules and regulations of the Qatar Customs Authorities. Details on all documents must
tally with the actual shipment.
Shipment can be cleared with copy of commercial documents by paying a non-refundable fine of US$ 300.00
per document or 2% of CIF value. Customs will collect refundable fine 2% of invoice copy and 2% for
certificate of origin copy, if you provide originals within 90 days , in case of non-submission , then you don't
have the right to refund your fine.
For the above refundable amount, we can keep a charge on at Cost +10 % outlay fee.
Exhibits subject to certain Ministry Import licenses shall be subject to a processing fee of US$ 250.00
per consignment per exhibitor (HAWB or HBL)
Any additional charges levied by the Ministry will be additional for account of the shipper / Exhibitor.
Following documents are required for purpose of import clearance on arrival.
By Sea freight / Air freight / Road freight
For Road Freight, documents must be in English and translated into Arabic
2 sets of original signed, stamped and legalized Commercial Invoice + 2 copy
2 sets of original legalized Packing List + 2 copy
2 sets of original legalized Certificate of Origin + 2 copy
1 original + 3 non-negotiable Air waybill / Bills of Lading
1 original and 1 copy of Insurance Certificate (if insured)
1 legalized original + 1 copy of Test Certificate (Tiles, Marbles etc.,)
Contact us for additional documents required based on the commodity.
Page | 2
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
Commercial Invoice
The signed (blue ink)& stamped commercial invoices must be in original on shipper’s(exhibitor’s) letter-head
and bear the following information: invoice number, number of packages, itemized description of goods,
itemized visible engraved serial number, itemized harmonized code, itemized value, total CIF value indicating
currency code, total number of packages, total weight, itemized country of origin (Manufacture) and the
remark “shipment for temporary (or permanent) import into Qatar for OFFSHORE MIDDLE EAST 2015 and
will be re-exported after the exhibition”.
The acceptance of the shipping documents as originals is subject to the sole discretion of the customs as per
their defined parameters.
Failure to comply with documentation and accuracy will result in delay and undue inconvenience, storage and
other dues which shall be for account of the exhibitor.
Food items, giveaways, brochures, catalogues, magazines, printed matters, CD ROMs etc are dutiable on
final basis @ 5% of CIF value assessed by Customs Authority and must be given a value based on CIF basis.
DO NOT INDICATE ‘No Commercial Value’ on the invoice.
Packing List
The Packing List must give details of the number of packages, weight and measurement of individual package
including shipping marks of the goods.
Certificate Of Origin
Original certificate of Origin is mandatory for customs clearance, this must be issued from the local Chamber
of Commerce and should be in English.
If Original Certificate of Origin is not available the shipment cannot be customs cleared and has to be reexported back to origin.
Legalization
All shipping documents must be original must be attested from the Chamber of commerce and legalized by
the ministry of foreign affairs at the origin and Qatari Consulate/embassy. In case, documents have not been
legalized the same can be arranged against additional payment of charges based on CIF value. A processing
fee of US$250.00 per document would be applicable.
Legalization Fees will be as per below:
INVOICE VALUE IN QAR
1.5,000.5,001.15,000.15,001.50,000.50,001.100,000.100,001.150,000.150,001.250,000.250,001.500,000.500,001.1,000,000.-
FEES APPLICABLE
US$ 450.US$ 550.US$ 850.US$ 1,250.US$ 1,650.US$ 2.050.US$ 2,550.US$ 3,250.-
1.3 Documentation
-
There should be uniformity in the type of packaging mentioned on all shipping documents. E.g. If the B/L or
AWB reads Cases then Invoice, Packing list & Certificate of Origin should reflect Cases as well – else there
will be customs penalty even if the documents provided are original. The commercial invoice numbers also
should be mentioned on AWB as well.
-
The entries on all documents must be in the English Language and in accordance with the rules and
regulations of the Doha Customs Authorities.
Page | 3
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
-
Failure to declare true and accurate values on the shipping invoice including mis-declaration of the country of
origin against physical cargo, will subject to a customs penalty of US$ 450.00 per document.
-
For shipments consisting of Brochures / Literature / Printed matter, a copy sample of each item should be
forwarded along with shipment / couriered / emailed to Agility.
1.4 Deadline for dispatch of documents (Pre-alert)
To ensure no delays or undue inconvenience to customs clearance on arrival, it is imperative that the above
documents must be forwarded via e-mail or fax:
Sea freight
Air freight
Road freight
: At least 15 working days prior to arrival of vessel in Doha
: At least 7 working days prior to arrival of shipment in Doha
: At least 7 working days prior to arrival of shipment in Doha
Name of person : Thajudheen Mohammed
E-mail
: [email protected]
Temporary importation into Qatar will be granted only if:
Separate documents are issued for Temporary and Permanent import items
Separate MAWB / Bill of Lading for temporary & permanent import shipments
Visible engraved serial numbers are available on individual items and documents
1.5 Case Markings
All packages, whether by airfreight or sea freight must be properly marked for identification on arrival, as
follows:
Agility – Fairs & Events
P.O.Box 22670, Doha, Qatar
OFFSHORE MIDDLE EAST 2015
Name of Exhibitor
: _____________________
Stand Number
: _____________________
Case Number
: _________ of _________
Gross/Net Weight
: _____________________
Dimension
: _____________________
We recommend you to design your packing carefully to minimize risks to your equipment. It is also advisable
to use bolts, screws and hinges whenever possible if your cases are to be used for return or onward transport.
Cardboard cartons should be avoided if they are intended for onward use.
Agility will not be responsible for damages / claims arising out of improper packing.
1.6 Additional Requirement
As per strict directives from the Qatar Customs Authority, Country of Origin/ Made In…… must be mentioned
(engraved or affixed- non removable sticker) on each item and also should be shown on the boxes/cartons.
Country of Origin/Made In……must be mentioned on the Certificate of Origin too. If the shipment is originating
from any European country, then the exact country of the item manufactured / produced must be mentioned
on Certificate of origin instead of "EUROPEAN UNION". If one package/ carton contain shipments from
various countries, then each item should show its own country of origin.
If any shipment arrives without Country of Origin/Made In……then the Customs authority will not allow affixing
the country of origin on the item anymore and will lead to return (re-export) of shipments to origin country at
shipper's cost without any prior notice.
Page | 4
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
1.7 Courier Shipments
Do not send courier shipments addressed to exhibition hall or hotel as it will probably not arrive on time. All
courier shipments along with copy of documents should be sent to:Gulf warehousing Company
P.O. Box 24434
Opposite Lulu Hyper Market
Gulf warehousing Company Building
D-Ring Road, Doha, Qatar
Attn: Thajudheen Mohammed
Tel: +974 44023555 Fax: +974 44023698
Name of Exhibition
Name of Exhibitor
Stand Number
: Offshore Middle East 2015
: ________________________
: ________________________
1.8 Customs Duty / Deposits
Present customs regulations impose a customs duty @ 5% of CIF or customs assessed value for permanent
and customs deposit @ 5% of CIF or customs assessed value for temporary import. Customs deposits are
subject to refund on re-export.
For Electrical items and machinery, it is mandatory that the serial numbers are mentioned on the invoice or
packing list in order for customs to identify the re-exported items and refund the deposit. Items with no serial
numbers will be subject to full customs duty.
1.9 Road Transport Shipments
Exhibitor must pre-advise Agility-Fairs & Events, Qatar with copy of Invoice (English & Arabic), Packing List,
and Certificate of Origin including the details of truck and driver at least seven days prior to arrival date at
Qatar border customs.
Driver must bring along the original and copy of Invoices, Packing List, Certificate of origin and other shipping
documents and must contact Agility-Fairs & Events on arrival at Doha border Customs.
1.10
Hand-carry Shipments
Overseas exhibitors are not encouraged to hand-carry exhibits which will be subject to customs clearance on
arrival.
1.11 Restricted Cargo
Import of food items, live plants/flowers, tiles/marbles, alcohol, wireless/radio/defense/ telecommunication
equipment and radioactive materials of hazardous in nature are subject to prior approval of the respective
authorities. Thus, do not ship these goods into Doha without our prior confirmation of approval from the
authorities. In order to arrange for these importations, we suggest you send us information of such materials
at least 45 days prior to dispatch of shipment from origin. Any fee arising from such application shall be
additional for account of the exhibitor plus a processing fee of US$ 350.00 for our agency fees.
Ensure that no labor, capital, parts or raw materials of ‘Israeli origin’ have been used in the printing,
publishing or manufacture of the goods and none are part or parent companies of firms included on the Israeli
Boycott Blacklist.
Page | 5
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
1.12 Re-export / Permanent Imports
At the end of the show, all exhibits must be re-exported out of the country. Freight and other related charges
will be on account of the exhibitor.
In the event the exhibitors would like to leave the exhibition goods in Qatar for disposal or giveaways, the
permanent import is subject to Doha Customs approval and once it has been agreed, the exhibitors or the
buyers are required to pay all duties and taxes including the formality to convert the temporary import to
permanent import.
If the import duties and taxes are not paid after the show dates, the exhibition goods will be transferred to a
Customs Bonded Warehouse automatically and exhibitors or buyers will have to pay for the additional transfer
and storage prior to the release of the cargo at the customs bonded warehouse. Even if goods are to be
disposed, duties and taxes are payable by the exhibitors and any additional disposal charges shall be
additional for account of the exhibitors.
Agility’s representatives will be on-site during the show dates to help exhibitors with the re-export, disposal or
giveaways.
1.13
Insurance
As our tariff is computed on the basis of volume or weight and has no correlation with the value of exhibits, it
follows that the cost of insurance cover is not included in our charges.
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the
exhibition, during the exhibition, and the return of the exhibits to domicile, including the period the exhibits are
handled by us, and also ensure that Transport Insurance is arranged for exhibits sold locally.
Upon written instructions, Agility – Fairs & Events can offer the exhibitor insurance coverage at competitive
premiums.
1.14
Terms of Payment
Inward
Outward
: Upon uplift of goods, prior to delivery to stand.
: Upon presentation of invoice/prior to dispatch of shipments
All payments must be made without any deduction or deferment on account of any claim,
counterclaim or offset.
Personal or foreign cheques are not acceptable. Payment can be made by Bank Draft or Telegraphic
Transfer to our account as follows payable to:
Bank Details
Account Name
AGILITY WLL
Bank Name
Qatar Islamic Bank
Bank Branch
Corporate Branch
Bank Address
Grand Hamad Street, P O Box # 559, Doha, Qatar
Account No: USD
001- 100238781
USD- IBAN
QA15QISB011646350010100238781
Account No: QAR
001- 100236614
QAR -IBAN
QA33QISB011646350010100236614
(Remitting bank charges are to be borne by the exhibitor)
Page | 6
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
2. T A R I F F - SEA FREIGHT
2.1 SEAFREIGHT - INWARD HANDLING CHARGES
(For individual exhibits not exceeding 2,000 kgs)
From free arrival Doha seaport to delivery exhibition stand inclusive of removal and temporary storage of
empties on site (Not applicable for consolidated shipments with multiple exhibitors).
Basic handling charges
Minimum
Charge
US$ 120.00 per cubicmeter (CBM) or 1,000 kgs whichever is greater
LCL
US$ 450.00 per consignment / exhibitor
FCL 20’ DC
20 CBM per 20’ DC
FCL 40’ DC
40 CBM per 40’ DC
FCL 40’ HC
45 CBM per 40’ High Cube container
Customs Examination fee
US$ 150.00 per consignment per exhibitor
Consignment Service Fee
US$ 125.00 per consignment per exhibitor
TIB Fee (non-refundable)
1.25% of CIF value
Minimum US$ 150.00 per consignment per exhibitor
Delivery Order Fee
US$120.00 per Consignment / per Exhibitor
Note
Above rates exclude unpacking, stand dressing, assembly of display panels or machinery or decoration of
any kind. If these special services are required, it will be subject to a mutual agreement with the exhibitor
and additional charges will be levied.
Container demurrage, Port Storage, Trailer detention and any unforeseen charges if incurred will be
charged accordingly at cost + 15% service fee, irrespective of the arrival deadlines.
An additional handling charge of US$1 50.00 Per exhibitor is applicable for consolidated shipments with
multiple exhibitors.
Handling charges include transportation of sea freight containers to site and return of empty containers to
the port. Free time permitted for off-loading / loading at site will be 3 running hours and thereafter
detention charges will be applicable. For containers remaining onsite for more than 6 hours, a separate
transportation charge of US$ 500.00 per container will be applicable.
If, Crane required for grounding containers at site – quotation to be obtained on case to case basis.
ANY PRE ALERT RECEIVED AFTER THE DATE OF THE DEADLINE Section 1.4 WILL OCCUR A
CHARGED 25% OF THE TOAL INVOICE CHARGES
Page | 7
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
2.2 SEAFREIGHT – OUTWARD HANDLING CHARGES
(For individual exhibits not exceeding 2,000 kgs)
From collected exhibition stand to F.O.B vessel, Doha seaport. (Not applicable for consolidated shipments
rd
with multiple exhibitors or 3 Party handovers)
Basic handling charges
Minimum
Charge
US$ 120.00 per cubicmeter (CBM) or 1,000 kgs whichever is greater
LCL
US$ 450.00 per consignment / exhibitor
FCL 20’ DC
20 CBM per 20’ DC
FCL 40’ DC
40 CBM per 40’ DC
FCL 40’ HC
45 CBM per 40’ High Cube container
Customs Examination fee
US$ 150.00 per consignment per exhibitor
Consignment Service fee
US$ 125.00 per consignment per exhibitor
Export documentation
US$ 250.00 per shipment
BOL Fee
US$85.00 per BOL
Note
Above rates exclude repacking, dismantling of display panels or machinery of any kind. If these special
services are required, it will be subject to a mutual agreement with the exhibitor and additional charges
will be levied.
Container demurrage, Port storage, Trailer detention and any unforeseen charges if incurred will be
charged accordingly at cost + 15% service fee.
An additional handling charge of US$ 150.00 per exhibitor is applicable for consolidated shipments with
multiple exhibitors.
Crane required for grounding containers at site – quotation to be obtained on case to case basis.
ANY PRE ALERT RECEIVED AFTER THE DATE OF THE DEADLINE Section 1.4 WILL OCCUR A
CHARGED 25% OF THE TOAL INVOICE CHARGES
Page | 8
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
3. T A R I F F - AIR FREIGHT
3.1 AIRFREIGHT - INWARD HANDLING CHARGES
(For individual exhibits not exceeding 2,000 kgs)
From free arrival Doha International Airport to delivery exhibition stand inclusive of removal and temporary
storage of empties on site. (Not applicable for consolidated shipments with multiple exhibitors)
Handling charge
US$ 1.50 per chargeable weight
(gross weight or volume whichever is higher)
Minimum charge
US$ 380.00 per consignment (HAWB) per exhibitor
Customs examination fee
US$ 150.00 per consignment per exhibitor
Consignment Service fee
US$ 125.00 per consignment per exhibitor
TIB Fee (non-refundable)
1.25% of CIF value
Minimum US$ 150.00 per consignment per exhibitor
Delivery Fee
US$ 120.00 per Consignment / AWB
3.2 AIRFREIGHT - OUTWARD HANDLING CHARGES
(For individual exhibits not exceeding 2,000 kgs)
Include return of empty cases to exhibition stand, handling & transport up to Dubai International airport.
(Not applicable for consolidated shipments with multiple exhibitors)
Handling charge
US$ 1.50 per chargeable weight
(gross weight or volume whichever is higher)
Minimum charge
US$ 380.00 per consignment (HAWB) per exhibitor
Customs examination fee
US$ 150.00 per consignment per exhibitor
Consignment Service fee
US$ 125.00 per consignment per exhibitor
Export Documentation
US$ 20.00 per shipment
AWB fee
US$ 85.00 per AWB
Note
Above service excludes unpacking, stand dressing, assembly of display panels or machinery or decoration of
any kind for inbound & vice versa for outbound. If these special services are required, it will be subject to a
mutual agreement with the exhibitor and additional charges will be levied.
Irrespective of the arrival deadline airline storage charges will be applicable at cost + 15% service fee
An additional handling charge of US$ 150.00 Per exhibitor per way will be applicable for consolidated
shipments with multiple exhibitors.
Page | 9
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
4. TARIFF- ROAD FREIGHT
4.1 ROAD FREIGHT - INWARD HANDLING CHARGES
Customs clearance from free arrival Qatar border, offloading at exhibition center(FOT) & delivery to stand,
inclusive removal and temporary storage of empties on site
Handling Charges
US$ 120.00 per cubicmeter or 1,000 kgs whichever is greater
Minimum Charge
US$ 650.00 per consignment / exhibitor
Customs examination fee
US$ 150.00 per consignment / import entry
Consignment Service fee
US$ 125.00 per consignment per exhibitor
TIB Fee (non-refundable)
1.2% of CIF value
Minimum US$ 150.00 per consignment per exhibitor
4.2 ROAD FREIGHT - OUTWARD HANDLING CHARGES
Include return of empty cases to exhibition stand, re loading of truck (FOT), export customs clearance to UAE
border
Handling Charges
US$ 120.00 per cubicmeter or 1,000 kgs whichever is greater
Minimum Charge
US$ 650.00 per consignment / exhibitor
Customs examination fee
US$ 150.00 per consignment / import entry
Consignment Service fee
US125.00 per consignment per exhibitor
Export Documentation
US$ 250.00 per shipment
Agent Fee
US$ 85.00 per Exhibitor/Consignment
Note:
The above rates exclude un-packing, re-packing, stand dressing, assembly of display panels or machinery or
decoration of any kind. If these special services are required, it will be subject to a mutual agreement with
the exhibitor and additional charges will be levied
All third party charges not listed above will be charges at actuals + 15 % service fee.
All documents must be in English and translated into Arabic, endorsed by Chamber of Commerce and
legalized by Qatar embassy at the origin.
For re-export road freight shipments to GCC translation charges will be applicable at cost + 15% service fee.
5. TARIFF - FILMS / VIDEO TAPES / PUBLICATIONS
Page | 10
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
From arrival Doha International Airport to exhibition site excluding censorship fee levied by the Board of Film
Censors.
Handling rate
Minimum US$ 125.00 per shipment
Each additional DVD
US$ 50.00 per piece
Ensure contents of the DVD/CD/Publications respect the religious, political & cultural sensitivity of the region.
6. TARIFF- COURIER SHIPMENTS
Clearance charges if arrived at
Exhibition Hall
USD$ 55.00 per package + customs duty, if any
Minimum charge
USD$ 150.00 per package + customs duty, if any
Clearance and delivery charges if
arrived at Airport
As per airfreight tariff
7. TARIFF-ADDITIONAL SERVICES
7.1 Heavy-Lift Surcharges
Heavy-lift surcharge for over 2000 kg & less than 8000 kg per unit or for units in excess of 2.5(l) x 2.5(w) x
2.5(h) meters (in any direction) for sea freight and 2.0(l) x 1.5(w) x 1.5(h) meters for air freight is charged at
Tariff Plus 50%.
These additional heavy-lift charges will apply for inward movements as well as for outward movements.
Charges are for one time positioning only. Any additional re-positioning will incur extra charges.
Exhibits exceeding 8,000 kg per package will be subject to an individual quotation when the dimensions and
weights are provided.
7.2 Rental of Forklift
Rental of forklift includes fuel & operator and is available for set-up of exhibits if required. Scope of work is for
assembly / erection of material at stand area and cannot be utilized for offloading / loading of material / freight
at marshalling yard.
2,000 kilos forklift
US$ 80.00 per hour (Minimum 2 hour per order)
7.3 Manpower
If exhibitor likes to hire additional unskilled labour for standing dressing, etc., the manpower rate shall be as
follows:
Sunday to Thursday
US$ 30.00 per man per hour (Minimum 2 hour per order)
8. TIMEFRAMES/DEADLINES
FCL shipments to Doha Seaport
LCL shipments to Doha Seaport
Airfreight shipments to Doha Airport
Road freight shipments to Qatar border
-
10 working days prior to the build-up
20 working days prior to the build-up
07 working days prior to the build-up
05 working days prior to the build-up
Page | 11
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
We would suggest that you ship on direct service to Doha to avoid delays in transshipment, etc. Failure to comply
with the arrival deadlines may result in non-delivery, late arrival and additional charges which Agility-Fairs &
Events cannot be held responsible for. At the same time, any port storage and demurrage incurred as a result of
this shall be additional for account of the exhibitor. Cargo arriving after the deadlines shall be subject to a late
arrival surcharge.
9. ARRIVAL SURCHARGES
9.1 Late arrival surcharges
The following surcharges will apply for consignments arriving after the advised Timeframes / deadlines.
SEA FREIGHT
4 days before the required delivery on site
25% SURCHARGE** ON BASIC HANDLING CHARGES
AIR FREIGHT
4 days before the required delivery on site
25% SURCHARGE** ON BASIC HANDLING CHARGES
(** Official Freight Forwarder will not guarantee delivery before the opening of the Exhibition)
10. NOTES TO TARIFF
10.1
All rates are quoted in U.S. Dollars
10.2
Above Inward / Outward tariff is applicable separately per movement.
10.3
Our tariff is based on work hours (with one hour lunch break) as defined as:
Sunday to Thursday
- 0800 to 1700 hours
In the event of overtime, overtime surcharges shall apply.
10.4
Any charges incurred due to circumstances beyond our control and/or levied by the authorities will be charged
at actuals + 25% service fee
10.5
For valuable cargo, serial number, tag number, art number with pictures must be provided and should be
mentioned on all shipping documents.
10.6
For any additional service not listed above, an individual quotation will be given upon receipt of your
requirement.
10.7
All consignments must be shipped freight prepaid, should any consignment arrive on freight collect basis, as
intervention charge of 15% will be levied to the freight cost and payment will be made direct to us prior to
delivery of goods to the exhibition stand.
10.8
Amendment / surrender charges for AWB or MB/L if any will be charged additionally at cost + 25% service fee
10.9
Special handling / services / transportation if required, then the charges for the same will be additional based
on the scope of work. Please advise us the details of such shipments prior to the dispatch from origin.
10.10
Non- Non-Delivery of goods to stand to be reported before opening of the show to the site office or Agility
representative. Non- delivery could possibly be due to (and not limited to) instances such as:
Delay due to incorrect documents
Delay in customs approval
No pre-alert / documents
Page | 12
th
18 September 2014
OFFSHORE MIDDLE EAST 2015, 26 - 28 JAN, 2015, QNCC, DOHA, QATAR
Failure to notify in due time, Agility shall not be held responsible for the same.
10.11
A complete return instructions needs to be provided by the agent or exhibitor to Agility prior to the show
closing so a direct handover to Airline / Shipping line can be arranged
Failure to provide the Return Instructions within the time frame will result in transfer of consignment to Agility
warehouse and any such movements will be subject to additional handling and transport charges.
10.12
At the Close of the Event: It is imperative that every exhibitor has completed and signed the Return Shipping
Instruction Form before they leave the exhibition. Agility will not be held responsible for any loss of shipment
or damage incurred due to an exhibitor not completing or signing the form correctly. If the exhibitor needs to
change the number of packages returning and has failed to provide Agility with the revised instructions, Agility
will not be held responsible for any such discrepancies in the piece count.
If for some reason the exhibitor has not been able to meet with our representative, and the exhibitors have a
return shipment requirement, they should either visit our site office or contact Agility representative at the
earliest opportunity to complete their disposal instructions.
rd
If the exhibitor has sold their exhibits to a 3 party during the event, it is the sole responsibility of the Exhibitor
thereafter and Agility will not accept responsibility for any loss or damage after this time unless otherwise
specified in writing. The exhibitor must be present to oversee the collection of all Exhibits.
IMPORTANT
All business is only transacted in accordance with our Standard Trading Conditions, copy is available upon request.
Use of Agility Fairs & Events (Agility Logistics) services – partly or in full – and any requirement for additional services
at any time before / during or after the exhibition should be expressed in writing only
For additional information or clarification, please contact us at:
Agility – Fairs & Events
Post Box 36683,
th
15 Floor, Office No 1507
Dubai World Trade Centre Tower, Sheikh Zayed Road
Dubai, United Arab Emirates
Contact Persons:
1. Abuturab Kuvawala
Tel
: +971 4 8131485
Mobile : +971 50 5549926
E-mail : [email protected]
2. Uday Kumar Pillai
Tel
: +971 4 8131184
Mobile : +971 56 6833915
E-mail : [email protected]
** Invoice Template
-
Please refer next page
Page | 13
th
18 September 2014
(SHIPPER'S ORIGINAL LETTER-HEAD)
COMBINED COMMERCIAL INVOICE & PACKING LIST
CONSIGNEE
OFFSHORE MIDDLE EAST 2015
C/O AGILITY W.L.L
TEL:
___________
FAX:
___________
P.O. BOX 22670
D-RING ROAD, DOHA, QATAR
REMARKS - *PLEASE TICK WHERE APPLICABLE
A: RE-EXPORT
NOTIFY PARTY
Exhibitor Name
B: DISPOSED OF/ CONSUMED
C/O AGILITY – Fairs & Events Attn: Thajudheen Mohamed
C: GIVEN AWAY/ SOLD
Tel: + 974 4 4023589 Fax: +974 4 4312417
Hall/Stand No.
INVOICE NUMBER:
WEIGHT (KG)
CASE NO.
NET
DESCRIPTION OF GOODS (IN ENGLISH)
INTERNATIONAL
HARMONIZED CODE
____________
CIF VALUE
REMARKS
(US$)
GROSS
A
Total CIF Value
Total Cases:
___________
Total Weight :
___________
KGS
Total Volume:
___________
CBM
(To be completed by exhibitor)
Signed for and on behalf of
The invoiced goods are of _______________ origin and are intended for display on at the exhibition site. We
declare that the information given above is true and correct and represent fair market value for the items described
herein
Date:
________________
Country:
________________
Above are for (Temporary / Permanent ) import into QATAR for OFFSHORE MIDDLE EAST 2015 and will be reexported after the exhibition
Company Seal here ---->
We certify that no labor, capital, parts or raw materials of Israeli origin have been used in the printing, publishing or
manufacture of these goods and none are part or parent companies of firms included on the Israeli Boycott Blacklist
Page
1
of
1
Name in Block Letters
Authorized Signatory
_________________
_________________
B
C