1. Healthcare

भारत सरकार
अंतिरक्ष िवभाग
अंतिरक्ष उपयोग कद्र(इसरो)
आंबावाडी िव तार पी.ओ. अहमदाबाद – 380 015 (भारत) दरू भाषः +91‐79-2691 3051/98
फैक्स नं. : +91‐79‐2691 5835/02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO)
Ambawadi Vistar P.O. Ahmedabad – 380 015 (INDIA) Telephone : +91‐79 – 2691 3051/98 Fax No. : +91‐79 – 2691 5835 / 02 /48 Email: [email protected] िनिवदा सूचना सं. सैक/पीटी/19/2014-15
Tender Notice No. SAC/PT/19/2014-15
Dt.: 30.12.2014
भारत के रा ट्रपित की ओर से विर. प्रधान, क्रय एवं भंडार, अंतिरक्ष उपयोग कद्र, अहमदाबाद िन निलिखत के िलए
मोहरबंद िनिवदाएं आमंित्रत करते ह:
For and on behalf of the President of India, Sr. Head, Purchase & Stores, Space Applications
Centre, Ahmedabad invites sealed tenders for the following:
िनयत ितिथ
क्र.सं.
SN
िनिवदा नं.
Tender No.
(अपरा न 3 बजे
संिक्ष त िववरण
Brief Description
1.
AHPP 201400179901
2.
AHSG 201400052501
3.
AHSE 201400145201
4.
AHSP 201400204001
तक)
Due on (up to
3 pm)
Trend Micro Anti Virus Solution (TWO PART
TENDER)
Rate Contract for Screening of Electronics
Components (TWO PART TENDER)
Six Axis Miniature Hexapod (TWO PART
TENDER)
Comprehensive On-sight AMC of SAC-POC
Storage Solution for Three Years (TWO
PART TENDER)
28.01.2015
02.02.2015
02.02.2015
02.02.2015
िनिवदा द तावेज क्रय प्रभाग, सैक से प्रा त िकए जा सकते ह तथा ये इसरो की वेबसाइट www.isro.gov.in पर भी
उपल ध ह । इ छुक िनिवदाकार इसे वेवबसाइट से डाउनलोड कर सकते ह तथा अपने प्र ताव
(रे खांिकत िडमांड ड्रा ट के
. 218/- प्र येक
प म) के िनिवदा शु क के साथ प्र तुत कर । अपना प्र ताव प्र तुत करते समय िलफाफे
के ऊपरी भाग पर िनिवदा सं. तथा िनयत ितिथ िलख । यिद द तावेज डाक
को नोट कर:
वारा मंगाए जा रहे ह तो िन न बात
Tender documents can be bought from the Purchase Division, SAC and are also available on
ISRO website www.isro.gov.in. Interested tenderers may download the same from the website
and submit their offer along with Tender fee of Rs. 218/- each (In the form of Crossed Demand
Draft). While submitting your offer superscribe Tender No., and due date on the envelope. If
the documents are requisitioned by post, the following points shall be noted:1) िनिवदा द तावेज मंगाने के िलए/भेजे जा रहे िनवेदन पत्र पर िनिवदा सच
ू ना संख्या तथा िनिवदा संख्या दोन
िलखी जाएं तथा िनिवदा शु क
.218/ प्र येक (िकसी भी रा ट्रीयकृत बक
वारा जारी रे खांिकत िडमांड ड्रा ट के
प
म) के साथ मात्र क्रय एवं भंडार अिधकारी, अंतिरक्ष उपयोग कद्र, अहमदाबाद-380015 को भेजा जाए । 2) िजस
िलफाफे म इस प्रकार का िनवेदन भेजा जा रहा हो उसके ऊपरी भाग पर "िनिवदा द तावेज के िलए अनुरोध" िलखा
जाए । प्र येक िनिवदा द तावेज के िलए अलग िनवेदन पत्र एवं अलग िडमा ड ड्रा ट भेजा जाए । 3) िनिवदा शु क
(अप्रितदे य) का भुगतान रे खांिकत िडमा ड ड्रा ट (मात्र एमआईसीआर डीडी) के
प म िकया जाए जो अहमदाबाद म
दे य हो तथा वह मात्र लेखा अिधकारी, सैक अहमदाबाद-380015 के नाम पर िलया जाए । 4) िडमा ड ड्रा ट के पीछे
िवक्रेता का नाम एवं िनिवदा संख्या दजर् होनी चािहए । 5) िनयत ितिथ बढ़ाए जाने के िनवेदन पर कोई िवचार नहीं
िकया जाएगा । 6) डाक
यिद िवक्रेता
यिक्तगत
वारा िनिवदा द तावेज की िबक्री िनयत ितिथ से 10 िदन पूवर् बंद कर दी जाएगी । 7)
प से आकर िनिवदा द तावेज प्रा त करना चाहते ह, तो वे िनयत ितिथ से एक िदन पव
ू र्
तक क्रय प्रभाग (िबि डंग नं. 30-ए, कमरा नं. 57) म िकसी भी कायर् िदवस पर 1400 से 1600 बजे के बीच संपकर्
कर । 8) मोहरबंद प्र ताव प्राि त की समय सीमा प्र येक िनिवदा के सामने िनिदर् ट िनयत ितिथ को अपरा न 3.00
बजे तक रहे गी। 9) अंितम समय सीमा से पूवर् प्रा त बोिलयाँ उपि थित िनिवदाकार /उनके
वारा प्रािधकृत
प्रितिनिधय की उपि थित म उसी िदन अपरा न 3.30 बजे खोली जाएंगी । 10) ऊपर िनिदर् ट ितिथ को यिद छुट्टी
घोिषत की जाती है तो सैक का अगला कायर् िदवस िनिवदाओं की प्राि त एवं खोलने के िलए िनयत ितिथ माना
जाएगा। 11) िवलंब/दे री से प्रा त प्र ताव
वीकृत नहीं िकए जाएंगे । 12) िजन पािटर् य ने समय से बोली जमा कराई
है तथा िनिवदा खोलने म भाग लेना चाहते ह, वे अपने प्रािधकृत प्रितिनिध का नाम उस िविश ट िनिवदा म
उि लिखत िनधार्िरत ितिथ से एक िदन पव
ू र् सूिचत कर द । िवलंब से / अंितम क्षण म प्रा त प्रवेश हे तु अनुरोध पर
िवचार नहीं िकया जाएगा ।
1) Request letter shall be sent for requisitioning tender documents indicating tender notice
number and tender number together with tender fee Rs. 218/- each (In the form of Crossed
Demand Draft issued by any Nationalized Bank ) to the Purchase and Stores Officer, Space
Applications Centre, Ahmedabad - 380 015 only. 2) The Envelope containing such request shall
be super-scribed with ‘REQUEST FOR TENDER DOCUMENTS'.
Separate request letter and
separate Demand Draft shall be sent for each tender document. 3) The tender fees (non
refundable) shall be paid in the form of CROSSED DEMAND DRAFT (MICR DD ONLY) payable at
AHMEDABAD in favour of The ACCOUNTS OFFICER, SAC, Ahmedabad - 380 015 only. 4) Vendor
name and tender number shall be indicated on the reverse side of the Demand Draft. 5) No
request for extension of the due date will be considered. 6) The sale of the tender documents
through POST shall be closed 10 days prior to due date. 7) In case vendors desire to collect the
tender document in person, they may contact Purchase Division (Bldg. No. 30-A, Room No. 57)
on any working day between 1400 to 1600 hrs up to one day before the due date. 8) Deadline
for the receipt of the sealed offers shall be up to 3.00 P.M. on the due date mentioned against
individual tender. 9) Bids received before the deadline shall be opened in the presence of
attending tenderers/their authorized representatives on the same day at 3. 30 P.M. 10) In the
event any date indicated above is declared as holiday, the next working day at SAC shall be
considered as the due date for receiving & opening of tenders. 11) Late/Delayed offers will
not be accepted. 12) Parties, who have submitted bids in time and want to participate in
Tender opening, may inform their authorized representative’s name one day in advance of the
due date indicated against the particular tender. Delayed requests / requests for entry at
eleventh hour will not be entertained.
***
GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
SPACE APPLICATIONS CENTRE
AHMEDABAD 380 015,INDIA
PURCHASE & STORES
Ph No: 079-2691 3067
079-2691 5848/02/35
Fax
Date : 30/12/2014
INVITATION TO TENDER
Our Ref No : AHPP
M/s
2014-001799-01
Tender Due: 15:00 Hrs ISTon 28/01/2015
-
Dear Sirs,
Please submit your sealed quotation , in the Tender Form enclosed here along with the descriptive catalogues /
pamphlets /literature ,superscribed with Our Ref.No. and Due Date for the supply of the following items as per
the terms & conditions mentioned in Annexure( Form No:
S.No.
1
2
3
4
5
)
Description of Items with Specifications
ANTI VIRUS CLIENTS
PLUG IN -iDLP for OFFICE SCAN, IMSVA,IWSVA,SCAN MAIL etc
Support charges for Total solution for 5 Years
Rate contract for ANTI VIRUS CLIENTS in slab of 100 on prorata basis for 5 years
Rate contract for PLUG IN -iDLP for OFFICE SCAN, IMSVA,IWSVA,SCAN MAIL etc in slab of 100 on
prorata basis for 5 years
DELIVERY AT:
SAC STORES
MODE OF DESPATCH
ON SITE
DUTY EXEMPTIONS
We are exempted from the payment of Customs/Excise Duty.
Unit
Nos.
Nos.
No.
Nos.
Nos.
Quantity
2200
2200
1
5
5
SPECIAL INSTRUCTIONS NIL
SPECIFIC TERMS
INSTRUCTIONS TO TENDERERS:
(1) This is a Two Part Tender. Please send your offer as per enclosed instructions only. Offer not conforming to
the instructions will be rejected. Fax offer will not be accepted. Your offer should be valid for 120 days.
(2) In Case, vendors are failing under the category of MSME, registered under NSIC & would like to avail
exemptions, their quotations should be accompanied with necessary Registration Certificate with declaration
to consider their offer. Quotation received without such declaration and valid registration certificate will not be
considered for exemption under Public Procurement Policy.
(3) Mention Validity, Payment Terms, Delivery Terms, Warranty and Taxes.
(4) Pl. submit your offer along with tender Fee Rs. 218.00 (in the form of Demand Draft) in favour of "Accounts
Officer, SAC Ahmedabad". The drafts should be submitted with the technical Bid.
GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
SPACE APPLICATIONS CENTRE
AHMEDABAD 380 015,INDIA
PURCHASE & STORES
Ph No: 079-2691 3067
079-2691 5848/02/35
Fax
Date : 30/12/2014
RAJESH SINGH
PUR & STORES OFFICER
For and on behalf of the President of India
The Purchaser
Tender No.: AHPP 2014 00 1799 01
Trend Micro Antivirus solution Terms and Conditions:
1.
Installation and Commissioning
a.
OEM is responsible for
I. Installation, configuration and commissioning of latest version of Antivirus
software and its add ons on desktops, workstations, servers, gateways and all the
required machines at SAC Main campus, Bopal campus and DES Delhi.
II. Migration of configuration, data, logs, etc from existing version to new version.
III. Installation and commissioning within a week from the date of supply of the
required material.
IV. Upgrading the versions from time to time during AMC and Warranty as
applicable.
V. Notification about the newly released versions (Alpha, Beta and final) of the
supplied software should be intimated to SAC immediately after release date.
VI. Operationalization of stable version at SAC preferably within 10 days.
b. ATP document should be provided by the vendor /OEM and certified by SAC.
Acceptance Test will be carried out by SAC after installation and data migration from
existing version to new version.
c. Letter from OEM taking responsibility for installation and commissioning should be
furnished.
2.
Operational requirements
i.
ii.
iii.
iv.
SAC Intranet is not connected to Internet by any means of way. Currently all updates is
automatically being carried out through Phantom Toggle mechanism which should be
continued for new version and add on. Vendor/OEM should implement the same for the
automatic signature update on intranet.
Netcore eMail solution is being implemented at SAC. It has capability to pass all email
through 3 AV solutions. TrendMicro solution should be seamlessly integrated with the
same.
SAC is using Cyberoam UTM Appliances. TrendMicro solution should be seamlessly
integrated with the same.
Operation Support
Qualified engineers and support staff should be deployed for handling following types of
day to day operations
a. SAC is procuring new machines as well as replacing existing machines. Hence,
AV solutions are required to be installed/migrated from time to time.
b. SAC may need to reformat some of the machine and AV solution is required to
be reinstalled.
c. SAC is having old PCs (Pentium-4) also. TrendMicro should support the same.
d. SAC is having different flavours of Windows including Windows-XP, Window2000, Windows-7 & 8 and higher etc and different flavours of Linux, Ubuntu, etc.
TrendMicro should support them.
e.
SAC may migrate to Private cloud environment. TrendMicro should support the
same. Furthermore, current licenses should be migrated incrementally as per
SAC cloud migration plan.
f. Health of SAC infrastructure from the infection point of view is required to have
close monitoring and generate alert to SAC. Should carry out detailed analysis in
case of any threat.
g. Although TrendMicro will be up-to-date, it is likely that machine(s) may get
infected with new undetected viruses. There should be a provision to scan and
remove such virus with alternate AV solution Kit.
h. Information about the new virus should be submitted to TrendMicro to get
update as soon as possible.
i. Resolving operational issue within 6 hours from the time of reporting. Detailed
report should be submitted for the bug/problem analysis and its solution. The
procedure should be clearly defined and submitted in technical quotation.
 The technical offer should clearly mention the details about how this
will be realized along with deployment details.
 Offer should give details about the mode of interaction for item ‘i’.
v.
vi.
3.
As per ISRO security policy, remote access to any device (hardware or software)
connected on private intranet (that is SACNET) network will not be permitted. Qualified
engineer should visit SAC campus to resolve any problem/bug if it is not addressed by
the deployed staff.
OEM is responsible for above items a-i. Letter from OEM taking responsibility of
operational requirements should be furnished.
Warranty and AMC
a.
Onsite 5 years comprehensive warranty & user license subscription etc. will start from
the date of successful Acceptance Test.
b. In case warranty and operational support is not satisfactory, penalty will be recovered
from the vendor @ 10% of the total product cost per annum (calculated on pro-rata basis
for the remaining warranty period).
4.
Terms and Conditions
a. Vendor must quote for 5 years comprehensive warranty.
b. Vendor should submit the letter from OEM indicating the product life cycle of supplied
software is minimum 5 years.
c. Vendor should submit full and final offer otherwise offer will not be considered for
evaluation. No query will be entertained after final submission.
d. Any anticipated problem or prerequisites should be clearly mentioned in the quotation.
Vendor must find out solution for any problem arises during the warranty period
without any cost binding to SAC.
e. Follow the standard terms and conditions of SAC.
5.
Training and Documents
a. Training should be provided to SAC IT security staff free of cost at SAC main campus.
b. Vendor/OEM should submit the softcopy of the configuration document including final
policy and rules etc. implemented at SAC immediately after ATP.
c.
6.
Vendor/OEM should ensure proper change management and immediately update the
relevant document to incorporate the changes.
Vendor Qualification Criteria
Vendor should be certified partner of the OEM. Vendor should submit the above two letters
(section 1.c, 2 vi and 4b) from OEM.
7.
Biding Model (Two Part Tender)
8.
Payment Terms
a. 100% payment for items 1 and 2 with taxes will be made against successful acceptance
test.
b. Support charges with taxes shall be made post-facto quarterly bases on certification by
competent authority.
9.
Security Deposit
An amount equivalent to 5% amount of annual contract value shall be remitted through
Account Payee DD/Fixed Deposit Receipt (FDR) in favour of Accounts Officer, SAC towards
Security Deposit. Security Deposit will be released only after satisfactory completion of the
contract.
INSTRUCTIONS FOR TWO-PART TENDER
We are proposing to invite Tenders in Two Parts viz. Part I Technical and Commercial & Part II
Price.
All Tenderers are requested to follow carefully the following instructions before preparing their
offer.
I
PART I : TECHNICAL & COMMERCIAL BID
Part – (a) Technical
i.
This part should contain detailed specifications of the items quoted by you along
with Technical literature and leaflets if any.
ii.
A compliance statement showing the compliance of the item quoted by you with
that of item tendered by us should be prepared and enclosed to this.
iii.
Any other information called for in the tender related technical and specifications
can also come in this part.
iv.
Prices should not be indicated in this cover.
Part – (b) Commercial terms : (WITHOUT PRICES)
i.
The commercial terms applicable for the item quoted by you should be indicated
in this part.
ii.
If any compliance statement is called for the commercial terms / contractual
terms and conditions, the same is to be attached in this part.
iii.
Prices should not be indicated in this part. However a copy of the price bid
(without prices) can be enclosed in this part to enable to understand whether all
the items required to be quoted by you have been quoted in the price bid.
Alternatively a statement is to be made indicating that you have quoted prices for
all the items as per the tender and enclosed in the Price Bid as per the format.
iv.
The Commercial terms such as delivery terms, delivery period, payment terms,
Warranty, validity of the offer, installation & commissioning, duties and taxes etc.,
shall come into this.
Note : 1. Either Technical Specifications or terms & conditions as above should be very clearly
reflected item-wise with reference to the items called for in the tender.
2. Please note that the PRICE SHOULD NOT BE indicated in this part.
3. Technical and Commercial part as described above shall be prepared and put it in a
sealed cover & super scribed and addressed as follows:
Tender No. :
Due Date
:
PART I
:
TECHNICAL & COMMERCIAL BID
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
II
PART II
i.
ii.
iii.
: PRICE BID
The prices applicable for the items, item-wise in response to the tender shall
come into this part.
Tenderer shall indicate very clearly item-wise prices with reference to their
technical offer.
Price part prepared as above shall be enveloped and superscribed as follows:
Tender No. :
Due Date
:
PART II
:
PRICE BID
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
III
The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as
above along with ‘Tender fee cover’ (if applicable) should be inserted in another
envelope and superscribed as follows:
Tender No. :
Due Date
:
PART I & PART II ARE INDIVIDUALLY SEALED AND KEPT INSIDE :
(DD towards Tender fee also is kept inside)
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
Important Note:
Being a Two-Part Tender, fax quotations will not be accepted. Please ensure your offers
are received by mail before due date and time.
In case you are going to download the documents from our website and submitting the
offer, you are requested to submit the DD towards Tender fee in a separate cover along
with a covering letter duly superscribing on the cover “Tender fee in respect of File No.
__________________”.
COMPLIANCE STATEMENT REQUIRED TO BE FILLED AND ENCLOSED ALONG WITH
THE TECHNICAL AND COMMERCIAL BID BY THE VENDOR.
Sr.
No.
1.
1.1
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
14.1
14.2
14.3
14.4
14.5
Commercial terms
Delivery terms -Ex-works/FOB/ FCA etc.
Purchaser is having an air consolidation contract
and their freight forwarder will arrange to collect
the consignment from your premises/will take the
responsibility for onward transmission from the
point of delivery as per INCOTERMS 2010. This
is applicable for import cases.
Packing charges inclusive/exclusive.
Delivery period – in weeks/months
Payment terms :
Our standard term is - Sight Draft (import) /within
30 days from the date of acceptance (indigenous).
Country of origin – to be declared in the invoice.
Name and address of the Indian Agent.
Percentage of agency commission included in the
quoted price – payable in Indian Rupees only
directly to the Indian Agent.
Validity of the offer- minimum of 120 days from
the date of opening.
If you are an Indian Agent, please enclose the
authorization letter of your Principal and confirm
that whether you have enrolled with DGS&D as
per rules.
In a tender, either the Indian agent on behalf of
the Principal/OEM or Principal/OEM itself can bid
but both cannot bid simultaneously for the same
item/product in the same tender.
If an agent submits bid on behalf of the
Principal/OEM, the same agent shall not submit a
bid on behalf of another Principal/OEM in the
same tender for the same item/product.
Cost of spares included in the price bid not
included.
Will you be able to provide consumables/spares
for 10 years?
Taxes and duties :
Taxes in India to the account of Purchaser.
Outside India to Seller’s/Contractor’s account.
Please indicate your Tax Registration Number.
Wherever installation involved, Income Tax @ 2%
will be deducted from the bill and a certificate
issued.
Installation in India will attract Service Tax @
12.36%.
If required, orders for supply and
installation can be issued separately.
Work order will attract work contract tax as per
rules. Please confirm whether you have included
WCT in your offer.
Customs Duty Exemption Certificate (CDEC) will
Compliance/Remarks/Comments
by Vendor
14.6
14.7
14.8
15.
16.
17.
18.
19.
20.
21.
22.1
23.
24
25.
26.
27.
28.
29.
30.
be issued by Purchaser. Hence no CD is to be
included in your offer wherever applicable.
Please indicate rate of the Sales Tax/VAT
applicable.
Octroi Duty/Entry Tax exempted.
Exemption
certificate will be issued, if required.
Purchaser is eligible for full Excise Duty
exemption. Excise Duty exemption certificate will
be issued.
No Insurance is required at Purchaser’s cost.
For two part bids two separate sealed envelops
are to be sent duly superscribed as follows :
1. TECHNICAL & COMMERCIAL BID
2. PRICE BID
Please refer instructions.
Wherever EMD/tender fee is payable – provide
the same in the form of crossed Demand Draft in
favour of
The Accounts Officer, SAC,
Ahmedabad along with the bid but in a separate
cover or along with technical bid. On the back
side of the D.D, please write your company’s
name.
Language to be used in all correspondence –
English
Measurements – Metric system to be followed
Whether prequalification of your facility procedure
completed (if applicable).
Warranty period – We need minimum 3 years
from the date of acceptance.
In case the
product has a standard warranty of 1 year,
confirm that additional 2 years warranty cost is
indicated in the price bid/prices. However the
warranty requirement if projected in RFP shall
prevail.
Defective/rejected items if any, are to be replaced
free of cost.
Confirm whether you will be able to provide
samples if called for, free of cost.
Approximate weight (net and gross) of the
consignment.
Instruction/operational manual to be supplied free
of cost.
Supply and installation is subject to Purchaser’s
acceptance.
LC extension charges to your account, in case of
delay from your side.
Items from latest production batch only are to be
supplied.
Wherever Export Licence required, payment will
be made after getting export licence and after
confirmation by the supplier, with a copy of Export
Licence.
Bank Guarantees (from Nationalized/ Scheduled
Bank/ Bank approved by Purchaser.
Advance payment for the equal value valid till the
completion of contract/acceptance, is to be
provide by you.
Towards issue of “Free Issue Material” by
30.2
Purchaser for the value of the material issued, is
to be provided.
30.2.1 The Bill of material for the material used for the
Fabrication work and available balance to be
prepared by you and countersigned by the User
Department is to be sent along with the final bill
for arranging the balance/payment.
30.1
30.3
31.
32.
33.
34.
35.
36.
37.
38.
Towards Performance of the Contract and
Product for 10% value valid till the expiry of
warranty period.
Security Deposit is to be submitted to SAC by the
successful bidder (wherever applicable )on
awarding the contract
Training – free of cost – to be imparted at
Purchaser’s site.
Bank charges wherever applicable shall be paid
by Purchaser/Contractor to their respective
Bankers.
Arbitration proceedings –
Within India as per provisions of Arbitration and
Conciliation Act 1996.
Liquidated Damages - @ 0.5% per week for the
delayed portion – maximum 10% of the contract
value.
Force Majeure conditions applicable?
Acceptance of Fall clause.
“The rates as per the charges of the Contract
should not in any event exceed the lowest rates,
the supplier charge to any other party or
organization. If at any time during the period of
contract, the supplier reduce the charges to any
other party, then they shall forth-with notify
such reduction to Head, Purchase & Stores, SAC
and reduce the contract rates subsequently,
from the date of coming into force of such
reduction” .
You are requested to indicate the registration
number; you have for Sales Tax/Service Tax as
the case may be with concerned Government
authorities. Also you are requested to provide
company registration details wherever applicable
along with copy of the company registration
certificate. The offers received without the above
information will be summarily rejected.
GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
SPACE APPLICATIONS CENTRE
AHMEDABAD 380 015,INDIA
PURCHASE & STORES
Ph No: 079-2691 3067
079-2691 5848/02/35
Fax
Date : 30/12/2014
INVITATION TO TENDER
M/s
Our Ref No : AHSG 2014-000525-01
Tender Due: 15:00 Hrs ISTon 02/02/2015
-
Opening : 15:30
Hrs ISTon 02/02/2015
Dear Sirs,
Please submit your sealed quotation , in the Tender Form enclosed here along with the descriptive catalogues /
pamphlets /literature ,superscribed with Our Ref.No. and Due Date for the supply of the following items as per
the terms & conditions mentioned in Annexure( Form No:
S.No.
1
As per overleaf.
Description of Items with Specifications
)
Unit
Rate Contract for Screening of Electronics Components.
Lot
DELIVERY AT:
SAC
MODE OF DESPATCH
ON SITE
DUTY EXEMPTIONS
We are exempted from the payment of excise/customs duty.
Quantity
1
SPECIAL INSTRUCTIONS NIL
As per overleaf.
SPECIFIC TERMS
INSTRUCTIONS TO TENDERERS:
1. Detailed scope of work, test procedure and terms & conditions as per RFP enclosed.
2. This is a TWO PARTS tender; please submit your quotations as per the instructions. Quotation not conforming
to the instructions will be rejected. Fax & Email quotation shall not be accepted.
3. Duly filled compliance statement (enclosed) is to be attached with along with Part I.
4. A copy of masked Price Bid (i.e. without prices) may be enclosed along with Part I to understand whether all
the details/items to be quoted by you have been quoted in the Price bid.
5. Your offer should be accompanied with Demand draft for an amount of Rs. 218/- drawn in favour of "Accounts
Officer, SAC, Ahmedabad" towards tender fee. Offer received without tender fee shall be liable for rejection.
6. Please mention our ref. no. AHSG 201400052501 (DL/121) and tender due date on your quotation & envelopes.
BALRAJ SINGH
PUR & STORES OFFICER
For and on behalf of the President of India
The Purchaser
Tender No.: AHSG 2014 000 525 01
SAC/RFP/COMPONENT SCREENING/1.0/May-2014
REQUEST FOR PROPOSAL
FOR
SCREENING OF ACTIVE ELECTRONIC
COMPONENTS
SPACE APPLICATIONS CENTRE
AHMEDABAD - 380015
CONTENTS
1.0
BACK GROUND
2.0
SCOPE OF WORK
3.0
APLICABLE DOCUMENTS
4.0
TESTING REQUIREMENTS
5.0
FACILITY REQUIREMENTS
6.0
TEST PROCEDURES
7.0
HANDLING AND STORAGE
8.0
LOG BOOKS
9.0
LIST OF DELIVERABLES
10.0 RESPONSIBILITIES OF SAC
11.0 RESPONSIBILITIES OF VENDORS
12.0 GENERAL
13.0 TESTING USING SAC RESOURCES
14.0 SETTELMENT OF DISPUTES
15.0 INFORMATION REQUIRED ALONGWITH THE QUOTE
16.0 QUANTITIES
Page 2 of 16
1.0 BACKGROUND
Quality requirements of all the electronic components used in Satellite payloads are well
defined. Moreover, these components are required to undergo sequence of screening
tests as per applicable standards. This RFP (Request for Proposal) defines the
requirements of screening tests, test procedures, facility, manpower & training, report
generation, packing and delivery of electronic components. This document addresses
these requirements for Space qualified Microcircuits and Hybrid Microcircuits and
Discrete Semiconductors (both Leaded as well as SMD). These components are
intended to be used in flight models of Communication and Remote sensing payloads.
2.0 SCOPE OF WORK
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13
2.14
2.15
2.16
Receiving the components from SAC.
Preparing the schedule of screening work and informing the same to SAC.
Performing Screening as per the requirements of this document.
Segregating the components as Accept & Reject with remarks if any,
Preparing the inspection report for the screening work.
Send screening test report to SAC for review and approval.
Perform re-test, if required as suggested by SAC after review of report.
Packing and Delivery of components at SAC along with Screening report.
These devices are to be tested as per required specifications and acceptance criteria,
mentioned herein and in the respective documents.
The Vendor may quote for carrying out the Screening work at vendor facility. The
vendor has to collect the components from SAC and deliver components after testing
at SAC.
Testing shall consist of Incoming Inspection, Screening or Relifing, as required for
that batch of components. The details of tests are given in Table – I A, B, C. Details of
the testing to be performed on the actual batch shall be provided with the components.
Electronic devices to be tested are Microcircuits. The devices comprise of Digital
logic devices, Linear devices like OpAmp, Regulator, Mixed signal devices like ADC,
DAC, AFE (Analog Front End) and Discrete Semiconductors like Transistors and
Diodes. One sample device from each family and parameters to be measured for the
device are given in
Table – II. The actual devices would be similar but could be of
different part no. Inspection / screening of various package styles including
hermetically sealed devices in DIP, CQFP, TO package or in plastic encapsulated
devices shall be supported.
The vendor shall generate the test document including details of tests, test conditions
and equipment to be used for each component.
Vendor shall design and develop test jigs for electrical & environmental tests and
boards (for burn-in/life test).
During testing a lot traveler shall be maintained. After completion of testing the lot
traveler along with test report in soft copy shall be provided to SAC in CD.
Tenure of the contract is for the three years and the quantity and types of the
components are tentative. It may vary according to work load or project requirements.
Page 3 of 16
3.0 APPLICABLE DOCUMENTS:
3.1
3.2
3.3
3.4
3.5
3.6
3.7
MIL-PRF-38535
MIL-PRF-38534
MIL-PRF-19500
MIL-STD-883
MIL-STD-750
ESCC 9000
ESCC 5000
Page 4 of 16
4.0 TESTING REQUIREMENTS:
The devices shall be subjected to Incoming Inspection, Screening or Relifing tests as per the requirement of SAC. The details of test to be
performed for the different options are given in Table - I A, B, C.
TABLE - I A – MICROCIRCUIT/DISCRETE SEMICONDUCTOR SCREENING
No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
TEST
External Visual Inspection
Initial Electrical
Stabilization bake
Temperature cycling
Constant Acceleration
Particle Impact Noise
Serialization
Seal test:
Fine
Gross
Pre Burn-in Electrical Tests
Dynamic Burn-in
Final Electrical Test
External Visual Inspection
Solderability Test
MIL STD 883
( Microcircuits )
MIL STD 750
( Discrete Semiconductors )
Method 2009
As per datasheet specifications
Method 1008, Cond. B (48 hrs. 150°C)
Method 1010, Cond. C
Method 2001, Cond. E Y1 orientation
Only.
Method 2020, Cond. A
Method 2071
As per datasheet specifications
Method 1031, Cond. B (48 hrs. 150°C)
Method 1051, Cond. C
Method 2006, Cond. D Y1
orientation
Method 2052, Cond. A
Method 1014
Condition A
Condition C
As per datasheet specifications
Method 1015 240 hrs; 125°C
As per datasheet specifications
Method 2009
Method 2003
Method 1071
Condition A
Condition C
As per datasheet specifications
Method 1038 240 hrs; 125°C
As per datasheet specifications
Method 2071
Method 2026
No. of
Devices
100%
2 samples
TABLE- I B - MICROCIRCUIT / DISCRETE SEMICONDUCTOR INCOMING INSPECTION
No.
1.
2.
3.
TEST
Electrical Measurements
External Visual Inspection
Solderability Test
MIL STD 883
( Microcircuits )
As per datasheet specifications
Method 2009
Method 2003
MIL STD 750
( Discrete Semiconductors )
As per datasheet specifications
Method 2071
Method 2026
No. of
Devices
100 %
2 samples
TABLE- I C - MICROCIRCUIT / DISCRETE SEMICONDUCTOR RELIFING
No.
1.
2.
3.
4.
5.
TEST
Seal test:
Fine
Gross
Electrical Test
External Visual Inspection
Burn In ( on samples )
Solderability Test
MIL STD 883
( Microcircuits )
Method 1014
Condition A
Condition C
As per datasheet specifications
Method 2009
Method 1015 1000 hrs; 125°C
Method 2003
MIL STD 750
( Discrete Semiconductors )
Method 1071
Condition A
Condition C
As per datasheet specifications
Method 2071
Method 1038 240 hrs; 125°C
Method 2026
No. of
Devices
100 %
5 samples
2 samples
Page 6 of 16
5.0 FACILITY REQUIREMENTS :
If the quote is for Option 1 the following facilities are necessary for carrying out the
testing. The vendor shall provide the details of the test facilities and measuring
equipments. All the test and measuring equipments should be having valid calibration at
the time of testing.
5.1
5.2
5.3
Laboratories: Dust Free (preferably class 100,000 clean), proper light illumination
(100 feet candle) with Air-conditioned area for testing and handling of components.
During electrical measurement the environment of the test lab should be continuously
maintained at 22°C ±3°C, with RH between 40 to 60%. The work environment and
work benches shall be ESD safe. Temperature and Humidity log shall be maintained
and provided along with the deliverables.
Visual Inspection Equipment: Stereo microscope with variable magnification from
10X to 100X shall be used for carrying out visual inspection. Provision for photographic attachment for recording of visual defects shall be available.
Electrical Test Equipment: Electrical testing consists of functional test and
parametric test. The typical parameters to be measured for different type of devices are
given in Table – II. The testing shall be done with IC tester Semiconductor Tester
capable of performing the complete tests. During electrical testing it shall be ensured
that device is operating within the recommended operating conditions only. For
characterizing the Dataconverters instead of IC test system an automatic setup
consisting of various instruments may be used.
5.3.1 Functional Test: The functional test shall be performed for all possible
combinations of input and at different operating conditions of bias and
frequency.
5.3.2 Parametric Test: Parametric testing is to be performed on the devices as per
the data sheet test conditions. The datasheets would be the manufacturer’s data
sheet, ESA data sheet or MIL data sheet depending on the device procurement
specifications. The data sheet will be supplied along with the components.
TABLE- II
Functional and Parametric Testing of different devices
No.
01
Part No.
54LS161
02
CD4014
03
54HCT244
04
54LVTH16
2244
Functionality
Synchronous 4-Bit
Counter
8-Stage
Synchronous Static
Shift Register
Octal Buffers and
Line Drivers with
3-State Outputs
16-Bit
Buffers/Drivers
with 3-State
Outputs
Electrical Test Parameters
01. Functional Test
02. High-level Input current
03. Low-level Input current
04. High-level Output Voltage
05. Low-level Output Voltage
06. Supply Current
07. Clamp Voltage
08. Tri-state leakage current
09. Propagation Delay
10. Rise Time
11. Fall Time
No.
05
Part No.
DS90C031
Functionality
LVDS Quad
CMOS Differential
Line Driver
06
LM137
Adjustable
Negative
Regulators
07
RHFL4913
Rad-Hard
Adjustable Positive
Voltage Regulator
(LDO)
08
AD6645
14-Bit, 80
MSPS/105 MSPS
ADC
Electrical Test Parameters
01. Functional Test
02. High-level Input current
03. Low-level Input current
04. High-level Output Voltage
05. Low-level Output Voltage
06. Differential Output Voltage
07. Offset Voltage
08. Supply Current
09. Clamp Voltage
10. Output Short Circuit
Current
11. Supply Current at Tri-state
output
12. Propagation Delay
13. Rise Time
14. Fall Time
01. Max. Output Current
02. Line Regulation
03. Load Regulation
04. Reference Voltage
05. Quiescent Current
06. Ripple Rejection Ration
01. Max. Output Current
02. Line Regulation
03. Load Regulation
04. Drop Out
05. Quiescent Current
06. Shut Down Input current
07. Inhibit Voltage (ON/OFF
Both)
08. Supply Voltage Rejection
09. Output Noise Voltage
01. Differential Nonlinearity
(DNL)
02. Integral Nonlinearity (INL)
03. Offset Error
04. Analog Supply Current
05. Digital Supply Current
06. SNR
07. High-level Output Voltage
08. Low-level Output Voltage
09. Power Supply Rejection
Ratio (PSRR)
10. Rise Time
11. Fall Time
12. Conversion Time
Page 8 of 16
No.
09
10
11
Part No.
AD8562
Functionality
Parallel Input
Complete 12-Bit
DAC
AD9826
16-Bits Imaging
Signal Processor
(AFE)
OP42
High Speed, Fast
Settling, Precision
Operational
Amplifier
Electrical Test Parameters
01. Resolution
02. Differential Nonlinearity
(DNL)
03. Relative Accuracy (INL)
04. Full Scale Voltage
05. Load Regulation at half
Scale
06. Reference Output Voltage
07. Input Leakage Current
08. Power Supply Current
09. Data Setup Time
10. Data Hold Time
01. Max. Conversion Rate (1channel, 2-channels & 3channels in CDS mode)
02. Integral Nonlinearity (INL)
03. Differential Nonlinearity
(DNL)
04. Resolution
05. Analog Input Bias Current
06. PGA Gain
07. PGA Monotonicity
08. Channel to Channel
Crosstalk
09. High Level Input Current
10. Low Level Input Current
11. High Level Output Voltage
12. Low Level Output Voltage
13. Missing Code
14. Analog Power Supply
Current
15. Digital Power Supply
Current
16. SCLK to SLOAD Hold
Time
01. Input Offset Voltage
02. Input Offset Current
03. Input Bias Currents
04. CMRR
05. PSRR
06. Output Voltage Swing
07. Slew Rate
08. Power Supply Current
09. Large Signal Voltage Gain
Page 9 of 16
5.4
No.
12
Part No.
AMP02
Functionality
High Accuracy
Instrumentation
Amplifier
13
2N3637
Bipolar Transistor
14
2N7262
MOSFET
Transistor
15
1N4614
Zener Diode
16
1N6642
Switching Diode
Electrical Test Parameters
01. Input Offset Voltage
02. Input Offset Current
03. CMRR
04. PSRR
05. Output Voltage Swing
06. Slew Rate
07. Power Supply Current
08. Gain
01. hFE
02. VCE(sat)
03. VBE(sat)
04. ICBO
05. IEBO
06. V(BR)CEO
07. ICEO
08. ICES
01. VBRDSS
02. VGS(TH)
03. IGSS
04. IDSS
05. rDS(on)
06. Vp
07. VSD
08. gm
01. VZ
02. IR
03. VR
01. VF
02. VR
Environmental Test Equipment: For different environmental tests, the necessary
equipment as defined in the following table are required.
No.
Test
Equipment required
1
Temperature Cycling
Temperature Cycling chamber
2
Stabilisation Bake
Oven
3
Hermetic seal test
Fine Leak tester
Gross Leak tester
4
PIND
PIND tester
5
Constant Acceleration test
Constant Acceleration tester
6
Burn In
Burn In chamber
7
Solderability
Solderability tester
Page 10 of 16
Note: Each of the equipment should have specifications to meet the test requirements of
MIL-STD 883/750. Also the test and mounting requirements as given in the test
methods shall be followed.
5.5
5.6
5.7
5.8
Storage: Components shall be stored in Desiccators / non-hygroscopic boxes / storage
cabinet with ESD precaution for all the duration when not under test. Separate storage
space shall be identified for un-inspected, under screening and inspected stocks.
Burn In and Driver Board: When Burn In is to be performed the necessary Burn In
circuit shall be provided by SAC. The vendor has to develop the Burn in board with
necessary ZIF sockets. Also vendor has to develop driver board to provide the
necessary stimulus during Burn In. The supply current and chamber temperature are to
be monitored minimum twice a day during Burn in.
Operators: Only trained and experienced operators shall carry out the screening. The
operators involved in screening activity and inspections need to undergo rigorous
training by vendors followed by internal certification after necessary test and
examination. SAC shall perform facility and manpower inspection before placing
order. Whenever required, SAC may provide training to vendor’s personnel.
Power Supply: Digital read out power supply, with accurately programmable over
voltage and over current protection features, and meeting the necessary line and load
regulation requirement shall be used.
6.0 TEST PROCEDURES
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
Testing shall be carried out in accordance with the guidelines and procedures laid
down in this document and the respective MIL standards.
Lot Travelers (History sheets) have to be maintained for all the operation for each
component batch.
The components shall be handled, tested and stored in a dust free and controlled
humidity, ESD safe area throughout their dwell time at the contractors end; from their
receipt up to their delivery back to SAC.
The ESD handling control program documentation shall be under document control.
This includes methods, equipment and materials, training, packaging, handling, and
procedures for handling ESD sensitive devices.
For testing, component should be mounted in ZIF socket. The component should not
be soldered during any test including electrical testing or Burn-In tests.
Serialization of Components: If the devices are not serialized, they should be
serialized with the help of vacuum compatible stickers. The stickers should be pasted
on the end of the component so that device marking is visible. The stickers should be
able to withstand the test temperatures involved, and should not cause any damage to
the component during these tests and shall leave any residues of the glue. The stickers
shall comply outgassing requirements of TML (<1%) & CVCM (<0.1%).
Electrical Measurements: The functional and parametric electrical measurements
should be carried out at 22°C ±3°C ambient temperature as per requirement of
para 3.0
Environmental Tests: The environmental tests shall be carried out as per para 3.1
Component Segregation And Report Preparation: At the end of the testing,
components shall be properly segregated, electrically accepted/rejected, visually
accepted/rejected for each individual type specifying reason for each rejection. All the
components bags should be marked with the Part No, Mil No, Package Style, date
Page 11 of 16
code (details of these three parameters to be provide on the award of the contract), and
accept/reject status etc.
7.0 HANDLING AND STORAGE
The components shall be handled, tested and stored in a clean area throughout their
dwell time at the contractors end; from their receipt up to their delivery back to SAC. As
the components used are extremely costly, all efforts should be made to handle
carefully.
The component termination should not be scraped, leached off, damaged or scratched
during handling. No foreign material should stick to the component body. In case of
doubt, the component body should be cleaned with soft tissue paper using electronic
grade Alcohol followed by visual inspection under stereomicroscope. No chemical other
than electronic grade alcohol should be handled / stored in the lab where the
components are tested / stored / handled.
When the components are not mounted in jigs and being handled for activities like
counting, testing etc., they shall be stored in soft, smooth antistatic containers to avoid
any shock or physical damage/lost during the time, when components are not under
testing, they should be stored in non hygroscopic containers/ desiccators with proper
identification.
8.0 LOG BOOKS
Vendor will be required to maintain the necessary documents, reports, records, log
books. etc.
8.1 Record of the incoming and outgoing components with signatures of the personnel
receiving and delivering the components.
8.2 Calibration records of equipments
8.3 Record of temperature/humidity of the lab, minimum twice in the day time and twice
in the night whenever work is under progress; with signatures of the operator.
9.0 LIST OF DELIVERABLES
9.1
9.2
9.3
9.4
9.5
9.6
9.7
9.8
9.9
Inspected / screened components properly segregated as Accepted and Rejected.
Rejected components packed separately in Bags; Components with different causes
for rejection shall be separately identified.
All the data and documents shall be supplied in soft copy in the mutually agreed
formats.
Lot travelers of testing including log of power supply readings, temperature.
Visual Inspection test results
Read and record data of Electrical tests
Rejection reports and reason for rejection.
Log books for voltage and current measurement, and environmental parameters.
Page No. 1 of the report should be a summary page.
10.0 RESPONSIBILITIES OF SAC:
SAC will provide the following details to vendors wherever necessary:
Page 12 of 16
10.1 Special precautions to be followed while carrying out inspection work, if any.
10.2 SAC shall inspect the screening facility and activity from time to time by conducting
audit, and give advice for improvements. The purpose of this activity is to verify
whether activity complies with planned and documented formats and to determine
effectiveness of the quality system.
10.3 Any deviation in the inspection/screening activity shall be brought to the notice of the
SAC representative. The deviation shall be closed out and appropriate corrective
action shall be implemented.
10.4 SAC will hand over the components in appropriate container and same is to be retuned
back with screened components by vendor
10.5 Burn in circuit details for each type of component wherever applicable.\
10.6 SAC, if found necessary, shall conduct training for Screening and inspection.
11.0 RESPONSIBILITIES OF VENDORS:
11.1 Vendors will comply with the guidelines of this document and the relevant MIL
standards for inspection and screening of each component type.
11.2 On receipt of the batch of components, the vendors will indicate the expected
schedules for completion of screening, and delivery and this shall be mutually agreed.
11.3 Proper non-conformance controls shall be followed and close out of all nonconformances shall be recorded, and communicated to SAC
11.4 Vendor will ensure calibration of, tools and equipment used for screening. The logbook for the same shall be maintained by the vendor, the same may be shown during
audit by SAC personal.
11.5 Vendors will maintain an inventory of the components supplied by SAC. Including
details of passed / failed.
11.6 Vendors will maintain all records relating to testing and screening, in the formats
prescribed by SAC and copies of the same will be delivered along with each batch of
components.
11.7 Vendors will send a consolidated progress report at agreed interval on all the work
under progress, with specific mention on critical problem areas if any.
11.8 Vendors will assign priorities and adjust the plan of inspection based on the advice of
the Focal Point from SAC.
11.9 Vendors will seek technical clearance from SAC before implementing any new
methods or any new tools other than agreed earlier.
11.10 Vendors will not sub-contract any work contracted by SAC, to a third party without
prior written approval of SAC.
11.11 Vendor shall develop necessary Burn In/ Life test board with ZIF sockets, and
necessary driver boards to provide the required stimulus.
11.12 While delivery of tested components, suitable packaging shall be provided by vendors
to prevent any damage during transportation.
11.13 Procurement / arrangement of the jigs / test material like PCBs, solder wire Flux,
cleaning materials etc. is the responsibility of the vendor and cost of fabrication
materials like PCBs, solder wire material etc. are to be borne by vendor.
11.14 Vendor has to mention security & safety related provisions adopted at their premises,
to ensure safety of components in testing & storage. Extreme care should be taken to
avoid damage to components.
11.15 Suitable packaging shall be provided for the transportation of the components by air or
road without any degradation/damage. The transportation package shall protect the
unit from damage in case of rough handling and environmental condition like heat,
Page 13 of 16
dust etc. encountered by units during transportation. Each unit shall be packaged in
individual bags.
11.16 Vendor has to arrange the pick-up of the components and return back to SAC at
agreed intervals.
12.0 GENERAL
12.1 In case of any unplanned interrupts during any of the tests, SAC should be contacted
for further disposition immediately.
12.2 In case of Non-Conformance, vendors are required to report the deviation along with
full details immediately to focal person in SAC.
12.3 SAC reserves the right to review the progress of work, Audit at any stage; for
accuracy of measurements and adherence to the laid down procedures, through visits
to the working premises with or without prior notice. Documentation audit will also be
carried out for this purpose.
12.4 Vendor shall have facility and capability to perform the required screening / inspection
as described in this document. In case where vendor is in process of implementing the
facilities, vendor shall give specifications of equipments and schedule for readiness of
facility.
12.5 SAC may inspect and audit the facility before opening of the price bid. Also, during
the period of rate contract, facility inspection & audit as well as audit of on-going
screening work will be carried out by SAC representatives at any time.
12.6 Being a space qualified parts and its high cost, it is necessary to provide bank
guarantee for the issued components/material. Considering the targeted quantity and
type of components, vendor shall provide bank guarantee for the amount of Rs. 5 lakh.
12.7 Vendor’s personnel shall have minimum qualification of Diploma in Electronics,
preferably B. E. Electronics and be trained and familiar with Hi-Rel inspection
activities. If required, SAC may train the vendor’s personnel. Vendor shall ensure
these trained manpower only will be deployed for SAC work. In case if already
trained manpower not deployed due to any reason, SAC may charge for training of
new manpower.
12.8 SAC reserves the right to enter in rate contracts parallel with more than one vendor’s
against this RFP. Also the contact may be split for different component types. This
will be decided by SAC management after technical suitability & bid opening.
13.0 SETTLEMENT OF DISPUTES
The work to be assigned and taken up based on mutual trust and confidence. Differences
of opinion, if any, which arise during the performance of the work, will be settled
through mutual consultation between SAC and vendors.
14.0 INFORMATION REQUIRED ALONG WITH THE QUOTE:
14.1 Point to point compliance to this document with necessary supporting
documents.
14.2 Electrical test capability, with details of the IC test system. Sample device test results
for devices and tests in Table – 2.
14.3 Environmental test capability, with details of the equipments
14.4 Details of vendors experience for carrying out similar activity
14.5 Details of manpower and their experience and skill.
Page 14 of 16
14.6 Commercial quote shall address the following.
14.6.1
Component slab for each lot to be considered shall be 10, 25, 50, 100, 200,
500 for individual type.
14.6.2
Cost for Incoming Inspection, Screening and Relifing
14.6.3
Test Board and Program development cost for the first time, later only testing
cost is applicable
14.6.4
Burn in and Driver board development cost for the first time. Later only
testing cost is applicable.
15.0 QUANTITIES
15.1 The requirement is for the testing of following types of active components as
described in table below. Vendor to quote for component types as indicated.
Sr. Component Type
Min.
Max.
No.
Qty
Qty
1
Digital Logic
100
10000
2
OpAmp
100
1000
4
Regulator, LDO
100
1000
5
ADC, DAC
25
500
6
Analog Front End
25
500
7
LVDS Interface
100
1000
8
Transistors, Diodes
200
5000
15.2 SAC reserves the right to decide the quantity for each component types as described
above based on the actual requirement at the time of work order.
15.3 The quantities in para 16.1 for each component type comprise of different part nos.
15.4 The contract may be extended with the same terms and conditions.
Page 15 of 16
COMMERCIAL TERMS & CONDITIONS
1. Tenure of work
The prices indicated in the contract shall be firm & fixed and shall be valid for a period of
THREE years from the date of issue. RATE CONTRACT MAY EXTENDED UP TO FIVE
YEARS.
2. Contract Manager
There will be a Technical Manager, for all Technical matters and Head, Purchase & Stores will be
the Commercial Manager for all Commercial matters.
3. Payment
Payment shall be made for the actual work carried out and, on the submission of Bill/Invoice duly
certified, and countersigned by technical manager. Invoice shall be sent to Accounts Officer, SAC
with a copy to Purchase & Stores sections for releasing payment.
4. Confidentiality
Contractor shall not divulge the information relating to the products, screening
procedures, and quality control methods etc that are not in public domain and exclusively
Provided by SAC for SAC’s own requirements, to any third party and shall not use for
Supplier’s own commercial purpose, without prior written consent form SAC. However,
Supplier is free to use such methods/ procedures for works assigned by any of the
Centers/ Units of SAC-ISRO/DOS.
5. Fall Clause
The charges of this contract should not in any event exceed the lowest charges the
supplier charge to any other party or organization. If at any time during the period of
Service Contract, the Supplier reduce the charges to any other party, then it shall forthwith notify such reduction to Head, Purchase & Stores, SAC and reduce the Contract
charges subsequently, from the date of coming into force of such reduction.
6. Parallel / Termination of Contract
The Purchaser reserves the right to enter into Parallel Service Contract simultaneously or
at any time during the period of the Service Contract with one or more parties, to place
Ad hoc Contract or Contracts simultaneously or at any time during the period of the
service contract with one or more parties, and to terminate the Contract by giving one
month’s notice.
7. L D Clause:
With each batch of component the time required for Screening would be specified.
Vendor has to deliver the Screened components within that schedule. Otherwise late
delivery penalty of 0.5%/week limited to 10% of the maximum charges payable for the
batch will be recovered.
8. Two Part Quote:
Quotation shall be in two parts. Technical and commercial quote shall be provide din two
separate sealed envelope. Along with the technical quote copy of commercial quote
without prices shall also be provided.
Page 16 of 16
INSTRUCTIONS FOR TWO-PART TENDER
We are proposing to invite Tenders in Two Parts viz. Part I Technical and Commercial & Part II
Price.
All Tenderers are requested to follow carefully the following instructions before preparing their
offer.
I
PART I : TECHNICAL & COMMERCIAL BID
Part – (a) Technical
i.
This part should contain detailed specifications of the items quoted by you along
with Technical literature and leaflets if any.
ii.
A compliance statement showing the compliance of the item quoted by you with
that of item tendered by us should be prepared and enclosed to this.
iii.
Any other information called for in the tender related technical and specifications
can also come in this part.
iv.
Prices should not be indicated in this cover.
Part – (b) Commercial terms : (WITHOUT PRICES)
i.
The commercial terms applicable for the item quoted by you should be indicated
in this part.
ii.
If any compliance statement is called for the commercial terms / contractual
terms and conditions, the same is to be attached in this part.
iii.
Prices should not be indicated in this part. However a copy of the price bid
(without prices) can be enclosed in this part to enable to understand whether all
the items required to be quoted by you have been quoted in the price bid.
Alternatively a statement is to be made indicating that you have quoted prices for
all the items as per the tender and enclosed in the Price Bid as per the format.
iv.
The Commercial terms such as delivery terms, delivery period, payment terms,
Warranty, validity of the offer, installation & commissioning, duties and taxes etc.,
shall come into this.
Note : 1. Either Technical Specifications or terms & conditions as above should be very clearly
reflected item-wise with reference to the items called for in the tender.
2. Please note that the PRICE SHOULD NOT BE indicated in this part.
3. Technical and Commercial part as described above shall be prepared and put it in a
sealed cover & super scribed and addressed as follows:
Tender No. :
Due Date
:
PART I
:
TECHNICAL & COMMERCIAL BID
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
II
PART II
i.
ii.
iii.
: PRICE BID
The prices applicable for the items, item-wise in response to the tender shall
come into this part.
Tenderer shall indicate very clearly item-wise prices with reference to their
technical offer.
Price part prepared as above shall be enveloped and superscribed as follows:
Tender No. :
Due Date
:
PART II
:
PRICE BID
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
III
The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as
above along with ‘Tender fee cover’ (if applicable) should be inserted in another
envelope and superscribed as follows:
Tender No. :
Due Date
:
PART I & PART II ARE INDIVIDUALLY SEALED AND KEPT INSIDE :
(DD towards Tender fee also is kept inside)
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
Important Note:
Being a Two-Part Tender, fax quotations will not be accepted. Please ensure your offers
are received by mail before due date and time.
In case you are going to download the documents from our website and submitting the
offer, you are requested to submit the DD towards Tender fee in a separate cover along
with a covering letter duly superscribing on the cover “Tender fee in respect of File No.
__________________”.
COMPLIANCE STATEMENT REQUIRED TO BE FILLED AND ENCLOSED ALONG WITH
THE TECHNICAL AND COMMERCIAL BID BY THE VENDOR.
Sr.
No.
1.
1.1
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
14.1
14.2
14.3
14.4
14.5
Commercial terms
Delivery terms -Ex-works/FOB/ FCA etc.
Purchaser is having an air consolidation contract
and their freight forwarder will arrange to collect
the consignment from your premises/will take the
responsibility for onward transmission from the
point of delivery as per INCOTERMS 2010. This
is applicable for import cases.
Packing charges inclusive/exclusive.
Delivery period – in weeks/months
Payment terms :
Our standard term is - Sight Draft (import) /within
30 days from the date of acceptance (indigenous).
Country of origin – to be declared in the invoice.
Name and address of the Indian Agent.
Percentage of agency commission included in the
quoted price – payable in Indian Rupees only
directly to the Indian Agent.
Validity of the offer- minimum of 120 days from
the date of opening.
If you are an Indian Agent, please enclose the
authorization letter of your Principal and confirm
that whether you have enrolled with DGS&D as
per rules.
In a tender, either the Indian agent on behalf of
the Principal/OEM or Principal/OEM itself can bid
but both cannot bid simultaneously for the same
item/product in the same tender.
If an agent submits bid on behalf of the
Principal/OEM, the same agent shall not submit a
bid on behalf of another Principal/OEM in the
same tender for the same item/product.
Cost of spares included in the price bid not
included.
Will you be able to provide consumables/spares
for 10 years?
Taxes and duties :
Taxes in India to the account of Purchaser.
Outside India to Seller’s/Contractor’s account.
Please indicate your Tax Registration Number.
Wherever installation involved, Income Tax @ 2%
will be deducted from the bill and a certificate
issued.
Installation in India will attract Service Tax @
12.36%.
If required, orders for supply and
installation can be issued separately.
Work order will attract work contract tax as per
rules. Please confirm whether you have included
WCT in your offer.
Customs Duty Exemption Certificate (CDEC) will
Compliance/Remarks/Comments
by Vendor
14.6
14.7
14.8
15.
16.
17.
18.
19.
20.
21.
22.1
23.
24
25.
26.
27.
28.
29.
30.
be issued by Purchaser. Hence no CD is to be
included in your offer wherever applicable.
Please indicate rate of the Sales Tax/VAT
applicable.
Octroi Duty/Entry Tax exempted.
Exemption
certificate will be issued, if required.
Purchaser is eligible for full Excise Duty
exemption. Excise Duty exemption certificate will
be issued.
No Insurance is required at Purchaser’s cost.
For two part bids two separate sealed envelops
are to be sent duly superscribed as follows :
1. TECHNICAL & COMMERCIAL BID
2. PRICE BID
Please refer instructions.
Wherever EMD/tender fee is payable – provide
the same in the form of crossed Demand Draft in
favour of
The Accounts Officer, SAC,
Ahmedabad along with the bid but in a separate
cover or along with technical bid. On the back
side of the D.D, please write your company’s
name.
Language to be used in all correspondence –
English
Measurements – Metric system to be followed
Whether prequalification of your facility procedure
completed (if applicable).
Warranty period – We need minimum 3 years
from the date of acceptance.
In case the
product has a standard warranty of 1 year,
confirm that additional 2 years warranty cost is
indicated in the price bid/prices. However the
warranty requirement if projected in RFP shall
prevail.
Defective/rejected items if any, are to be replaced
free of cost.
Confirm whether you will be able to provide
samples if called for, free of cost.
Approximate weight (net and gross) of the
consignment.
Instruction/operational manual to be supplied free
of cost.
Supply and installation is subject to Purchaser’s
acceptance.
LC extension charges to your account, in case of
delay from your side.
Items from latest production batch only are to be
supplied.
Wherever Export Licence required, payment will
be made after getting export licence and after
confirmation by the supplier, with a copy of Export
Licence.
Bank Guarantees (from Nationalized/ Scheduled
Bank/ Bank approved by Purchaser.
Advance payment for the equal value valid till the
completion of contract/acceptance, is to be
provide by you.
Towards issue of “Free Issue Material” by
30.2
Purchaser for the value of the material issued, is
to be provided.
30.2.1 The Bill of material for the material used for the
Fabrication work and available balance to be
prepared by you and countersigned by the User
Department is to be sent along with the final bill
for arranging the balance/payment.
30.1
30.3
31.
32.
33.
34.
35.
36.
37.
38.
Towards Performance of the Contract and
Product for 10% value valid till the expiry of
warranty period.
Security Deposit is to be submitted to SAC by the
successful bidder (wherever applicable )on
awarding the contract
Training – free of cost – to be imparted at
Purchaser’s site.
Bank charges wherever applicable shall be paid
by Purchaser/Contractor to their respective
Bankers.
Arbitration proceedings –
Within India as per provisions of Arbitration and
Conciliation Act 1996.
Liquidated Damages - @ 0.5% per week for the
delayed portion – maximum 10% of the contract
value.
Force Majeure conditions applicable?
Acceptance of Fall clause.
“The rates as per the charges of the Contract
should not in any event exceed the lowest rates,
the supplier charge to any other party or
organization. If at any time during the period of
contract, the supplier reduce the charges to any
other party, then they shall forth-with notify
such reduction to Head, Purchase & Stores, SAC
and reduce the contract rates subsequently,
from the date of coming into force of such
reduction” .
You are requested to indicate the registration
number; you have for Sales Tax/Service Tax as
the case may be with concerned Government
authorities. Also you are requested to provide
company registration details wherever applicable
along with copy of the company registration
certificate. The offers received without the above
information will be summarily rejected.
GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
SPACE APPLICATIONS CENTRE
AHMEDABAD 380 015,INDIA
PURCHASE & STORES
Ph No: 079-2691 3067
079-2691 5848/02/35
Fax
Date : 30/12/2014
INVITATION TO TENDER
Our Ref No : AHSE
M/s
2014-001452-01
Tender Due: 15:00 Hrs ISTon 02/02/2015
000000
Dear Sirs,
Please submit your sealed quotation , in the Tender Form enclosed here along with the descriptive catalogues /
pamphlets /literature ,superscribed with Our Ref.No. and Due Date for the supply of the following items as per
the terms & conditions mentioned in Annexure( Form No:
S.No.
1
As per enclosure.
Description of Items with Specifications
)
Unit
Six(06) Axis Miniature Hexapod. Detailed Specifications as per Annexure-I.
DELIVERY AT:
SAC, AHMEDABAD
MODE OF DESPATCH
BY AIR FRE
DUTY EXEMPTIONS
We are exempted from payment of customs duty.
No.
Quantity
1
SPECIAL INSTRUCTIONS Mention validity, warranty, payment terms & delivery terms.
As per enclosure.
SPECIFIC TERMS
INSTRUCTIONS TO TENDERERS:
Please note that this is a TWO-PART TENDER. Send your quotation as per attached instructions only. Quotation
not confirming to the instructions will be rejected. Fax quotations will not be accepted.
Technical & Commercial Compliance statement confirming compliance with all the point of Tech & Commercial
annexures enclosed with the tender document shall be submitted along with the offer. In absence of the same,
your offer shall be summarily rejec
A G MURUKESAN
PUR & STORES OFFICER (ADHOC)
For and on behalf of the President of India
The Purchaser
Tender No. : AHSE 2014 00 1452 01
Six Axes Miniature Hexapod with Controller Six Axes (three linear and three rotational) Parallel Kinematics Hexapod with the below Instrument specification as mentioned in (A), Acceptance Criteria as mentioned in (B) and General terms and conditions as mentioned in (C) A.
Instrument specifications: Sr no 1 Parameter Positioning type Specifications Six Axes Parallel Kinematic Hexapod (X,
Y, Z, θX, θY, θZ )
X : Linear Motion in positioning direction
Y : Linear Motion Perpendicular to X Axis
Z : Linear Motion Perpendicular to X & Y
Ѳx : Rotation around X
Ѳy : Rotation around Y
Ѳz : Rotation around Z 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Travel in X ( mm) Travel in Y ( mm) Travel in Z ( mm) Travel in Ѳx ( Deg) Travel in Ѳy (Deg) Travel in Ѳz (Deg) Vertical Load Capacity Minimum Incremental Motion (X,Y,Z) ( μm) Minimum Incremental Motion (Ѳx, Ѳy, Ѳz) ( mDeg) Bi‐Directional Repeatability (X,Y,Z) ( μm) Bi‐Directional Repeatability (Ѳx, Ѳy, Ѳz) ( mDeg) 3D positioning Accuracy Velocity in X, Y, Z Velocity in θX, θY, θZ Operating temperature range 17 Controller ≥ 50 ≥ 50 ≥ 25 ≥ 20 ≥ 20 ≥ 30 ≥ 5 Kg ≤ 0.1 ≤ 0.1 ≤ 0.5 ≤ 0.5 ≤ 50 um (Sphere radius) ≥ 2 mm/s ≥ 5 ˚/s 22 ± 5 Deg C (Meeting Specifications as listed above) 10 to 40 Deg C (Safe Operating without Damage) Digital controller with PC based Labveiw interface compatible to the above hexapod motors B.
Acceptance Criteria: Sr no 1 2 3 Acceptance Parameter Travel in X ( mm) Travel in Y ( mm) Travel in Z ( mm) Acceptance Specification ≥ 50 ≥ 50 ≥ 25 4 5 6 7 8 9 10 11 Travel in Ѳx ( Deg) Travel in Ѳy (Deg) Travel in Ѳz (Deg) Minimum Incremental Motion (X,Y,Z) ( μm) Minimum Incremental Motion (Ѳx, Ѳy, Ѳz) ( mDeg) Bi‐Directional Repeatability (X,Y,Z) ( μm) Bi‐Directional Repeatability (Ѳx, Ѳy, Ѳz) ( mDeg) 3D positioning Accuracy ≥ 20 ≥ 20 ≥ 30 ≤ 0.1 ≤ 0.1 ≤ 0.5 ≤ 0.5 ≤ 50 um (Sphere radius) C.
General Terms & Conditions Sr no 1 Parameter Warranty 2 Authorization 3 Compliance Statement 4 System Installation 5 Acceptance Criteria Calibration & Error compensation 6 General Terms & conditions: Vendor should quote for minimum 1 year of warranty from the OEM. Vendor should attach the authorization certificate from the OEM. Vendor should provide point by point compliance matrix along with all relevant datasheet/ user manual in supporting their compliance with the proposal. Vendor should install the system at SAC and should provide relevant user manuals, software’s and datasheet. Manufacturer has to carry out tests as per the table “ Acceptance Criteria” at their premises and deliver the test report along with the instrument Manufacture Should calibrate the instrument with reference position measurement and should provide the calibration report. The software tools should support Error compensation for errors arising out of backlash & Hysteresis. INSTRUCTIONS FOR TWO-PART TENDER
We are proposing to invite Tenders in Two Parts viz. Part I Technical and Commercial & Part II
Price.
All Tenderers are requested to follow carefully the following instructions before preparing their
offer.
I
PART I : TECHNICAL & COMMERCIAL BID
Part – (a) Technical
i.
This part should contain detailed specifications of the items quoted by you along
with Technical literature and leaflets if any.
ii.
A compliance statement showing the compliance of the item quoted by you with
that of item tendered by us should be prepared and enclosed to this.
iii.
Any other information called for in the tender related technical and specifications
can also come in this part.
iv.
Prices should not be indicated in this cover.
Part – (b) Commercial terms : (WITHOUT PRICES)
i.
The commercial terms applicable for the item quoted by you should be indicated
in this part.
ii.
If any compliance statement is called for the commercial terms / contractual
terms and conditions, the same is to be attached in this part.
iii.
Prices should not be indicated in this part. However a copy of the price bid
(without prices) can be enclosed in this part to enable to understand whether all
the items required to be quoted by you have been quoted in the price bid.
Alternatively a statement is to be made indicating that you have quoted prices for
all the items as per the tender and enclosed in the Price Bid as per the format.
iv.
The Commercial terms such as delivery terms, delivery period, payment terms,
Warranty, validity of the offer, installation & commissioning, duties and taxes etc.,
shall come into this.
Note : 1. Either Technical Specifications or terms & conditions as above should be very clearly
reflected item-wise with reference to the items called for in the tender.
2. Please note that the PRICE SHOULD NOT BE indicated in this part.
3. Technical and Commercial part as described above shall be prepared and put it in a
sealed cover & super scribed and addressed as follows:
Tender No. :
Due Date
:
PART I
:
TECHNICAL & COMMERCIAL BID
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
II
PART II
i.
ii.
iii.
: PRICE BID
The prices applicable for the items, item-wise in response to the tender shall
come into this part.
Tenderer shall indicate very clearly item-wise prices with reference to their
technical offer.
Price part prepared as above shall be enveloped and superscribed as follows:
Tender No. :
Due Date
:
PART II
:
PRICE BID
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
III
The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as
above along with ‘Tender fee cover’ (if applicable) should be inserted in another
envelope and superscribed as follows:
Tender No. :
Due Date
:
PART I & PART II ARE INDIVIDUALLY SEALED AND KEPT INSIDE :
(DD towards Tender fee also is kept inside)
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
Important Note:
Being a Two-Part Tender, fax quotations will not be accepted. Please ensure your offers
are received by mail before due date and time.
In case you are going to download the documents from our website and submitting the
offer, you are requested to submit the DD towards Tender fee in a separate cover along
with a covering letter duly superscribing on the cover “Tender fee in respect of File No.
__________________”.
COMPLIANCE STATEMENT REQUIRED TO BE FILLED AND ENCLOSED ALONG WITH
THE TECHNICAL AND COMMERCIAL BID BY THE VENDOR.
Sr.
No.
1.
1.1
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
14.1
14.2
14.3
14.4
14.5
Commercial terms
Delivery terms -Ex-works/FOB/ FCA etc.
Purchaser is having an air consolidation contract
and their freight forwarder will arrange to collect
the consignment from your premises/will take the
responsibility for onward transmission from the
point of delivery as per INCOTERMS 2010. This
is applicable for import cases.
Packing charges inclusive/exclusive.
Delivery period – in weeks/months
Payment terms :
Our standard term is - Sight Draft (import) /within
30 days from the date of acceptance (indigenous).
Country of origin – to be declared in the invoice.
Name and address of the Indian Agent.
Percentage of agency commission included in the
quoted price – payable in Indian Rupees only
directly to the Indian Agent.
Validity of the offer- minimum of 120 days from
the date of opening.
If you are an Indian Agent, please enclose the
authorization letter of your Principal and confirm
that whether you have enrolled with DGS&D as
per rules.
In a tender, either the Indian agent on behalf of
the Principal/OEM or Principal/OEM itself can bid
but both cannot bid simultaneously for the same
item/product in the same tender.
If an agent submits bid on behalf of the
Principal/OEM, the same agent shall not submit a
bid on behalf of another Principal/OEM in the
same tender for the same item/product.
Cost of spares included in the price bid not
included.
Will you be able to provide consumables/spares
for 10 years?
Taxes and duties :
Taxes in India to the account of Purchaser.
Outside India to Seller’s/Contractor’s account.
Please indicate your Tax Registration Number.
Wherever installation involved, Income Tax @ 2%
will be deducted from the bill and a certificate
issued.
Installation in India will attract Service Tax @
12.36%.
If required, orders for supply and
installation can be issued separately.
Work order will attract work contract tax as per
rules. Please confirm whether you have included
WCT in your offer.
Customs Duty Exemption Certificate (CDEC) will
Compliance/Remarks/Comments
by Vendor
14.6
14.7
14.8
15.
16.
17.
18.
19.
20.
21.
22.1
23.
24
25.
26.
27.
28.
29.
30.
be issued by Purchaser. Hence no CD is to be
included in your offer wherever applicable.
Please indicate rate of the Sales Tax/VAT
applicable.
Octroi Duty/Entry Tax exempted.
Exemption
certificate will be issued, if required.
Purchaser is eligible for full Excise Duty
exemption. Excise Duty exemption certificate will
be issued.
No Insurance is required at Purchaser’s cost.
For two part bids two separate sealed envelops
are to be sent duly superscribed as follows :
1. TECHNICAL & COMMERCIAL BID
2. PRICE BID
Please refer instructions.
Wherever EMD/tender fee is payable – provide
the same in the form of crossed Demand Draft in
favour of
The Accounts Officer, SAC,
Ahmedabad along with the bid but in a separate
cover or along with technical bid. On the back
side of the D.D, please write your company’s
name.
Language to be used in all correspondence –
English
Measurements – Metric system to be followed
Whether prequalification of your facility procedure
completed (if applicable).
Warranty period – We need minimum 3 years
from the date of acceptance.
In case the
product has a standard warranty of 1 year,
confirm that additional 2 years warranty cost is
indicated in the price bid/prices. However the
warranty requirement if projected in RFP shall
prevail.
Defective/rejected items if any, are to be replaced
free of cost.
Confirm whether you will be able to provide
samples if called for, free of cost.
Approximate weight (net and gross) of the
consignment.
Instruction/operational manual to be supplied free
of cost.
Supply and installation is subject to Purchaser’s
acceptance.
LC extension charges to your account, in case of
delay from your side.
Items from latest production batch only are to be
supplied.
Wherever Export Licence required, payment will
be made after getting export licence and after
confirmation by the supplier, with a copy of Export
Licence.
Bank Guarantees (from Nationalized/ Scheduled
Bank/ Bank approved by Purchaser.
Advance payment for the equal value valid till the
completion of contract/acceptance, is to be
provide by you.
Towards issue of “Free Issue Material” by
30.2
Purchaser for the value of the material issued, is
to be provided.
30.2.1 The Bill of material for the material used for the
Fabrication work and available balance to be
prepared by you and countersigned by the User
Department is to be sent along with the final bill
for arranging the balance/payment.
30.1
30.3
31.
32.
33.
34.
35.
36.
37.
38.
Towards Performance of the Contract and
Product for 10% value valid till the expiry of
warranty period.
Security Deposit is to be submitted to SAC by the
successful bidder (wherever applicable )on
awarding the contract
Training – free of cost – to be imparted at
Purchaser’s site.
Bank charges wherever applicable shall be paid
by Purchaser/Contractor to their respective
Bankers.
Arbitration proceedings –
Within India as per provisions of Arbitration and
Conciliation Act 1996.
Liquidated Damages - @ 0.5% per week for the
delayed portion – maximum 10% of the contract
value.
Force Majeure conditions applicable?
Acceptance of Fall clause.
“The rates as per the charges of the Contract
should not in any event exceed the lowest rates,
the supplier charge to any other party or
organization. If at any time during the period of
contract, the supplier reduce the charges to any
other party, then they shall forth-with notify
such reduction to Head, Purchase & Stores, SAC
and reduce the contract rates subsequently,
from the date of coming into force of such
reduction” .
You are requested to indicate the registration
number; you have for Sales Tax/Service Tax as
the case may be with concerned Government
authorities. Also you are requested to provide
company registration details wherever applicable
along with copy of the company registration
certificate. The offers received without the above
information will be summarily rejected.
GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
SPACE APPLICATIONS CENTRE
AHMEDABAD 380 015,INDIA
PURCHASE & STORES
Ph No: 079-2691 3067
079-2691 5848/02/35
Fax
Date : 30/12/2014
INVITATION TO TENDER
Our Ref No : AHSP
M/s
2014-002040-01
Tender Due: 15:00 Hrs ISTon 02/02/2015
Opening : 15:30 Hrs ISTon 02/02/2015
-
Dear Sirs,
Please submit your sealed quotation , in the Tender Form enclosed here along with the descriptive catalogues /
pamphlets /literature ,superscribed with Our Ref.No. and Due Date for the supply of the following items as per
the terms & conditions mentioned in Annexure( Form No:
S.No.
1
As per overleaf.
Description of Items with Specifications
Comprehensive on-site AMC of SAC-POC storage solution for 3 years
DELIVERY AT:
SAC BOPAL
MODE OF DESPATCH
ON SITE
DUTY EXEMPTIONS
We are exempted from the payment of excise/customs duty.
)
Unit
each
Quantity
1
SPECIAL INSTRUCTIONS NIL
As per overleaf.
SPECIFIC TERMS
INSTRUCTIONS TO TENDERERS:
1. Detailed scope of work, test procedure and terms & conditions as per RFP, Annexure-I, Annexure-II, AnnexureIII & Annexure-IV.
2. This is a TWO PARTS tender; please submit your quotations as per the instructions. Quotation not conforming
to the instructions will be rejected. Fax & Email quotation shall not be accepted.
3. Duly filled compliance statement (enclosed) is to be attached with along with Part I.
4. A copy of masked Price Bid (i.e. without prices) may be enclosed along with Part I to understand whether all
the details/items to be quoted by you have been quoted in the Price bid.
5. Your offer should be accompanied with Demand draft for an amount of Rs. 218/- drawn in favour of "Accounts
Officer, SAC, Ahmedabad" towards tender fee. Offer received without tender fee shall be liable for rejection.
6. Please mention our ref. no. AHSP 2014002040 (DL/373) and tender due date on your quotation & envelopes.
GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
SPACE APPLICATIONS CENTRE
AHMEDABAD 380 015,INDIA
PURCHASE & STORES
Ph No: 079-2691 3067
079-2691 5848/02/35
Fax
Date : 30/12/2014
BALRAJ SINGH
PUR & STORES OFFICER
For and on behalf of the President of India
The Purchaser
Tender No.: AHSP 2014 00 2040 01
REQUEST FOR PROPOSAL (RFP)
FOR
Comprehensive Maintenance Services Contract (CMSC)
of High-end Computer Servers, Workstations & Storage Systems
AHSP 2014002040
Prepared by
SAC Team
SPACE APPLICATIONS CENTRE
INDIAN SPACE RESEARCH ORGANISATION
AHMEDABAD - 380 015.
RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 1.0 Introduction
Space Applications Centre (SAC-ISRO) has got heterogeneous mix of computer
servers/workstations from various Multi-National companies like IBM, HP, SGI,
Sun, etc. These high-end computer systems include single CPU servers/Workstations
to Multi-CPU servers and Operating Systems (OSs) ranging from proprietary Unix
OSs (like AIX, Solaris, IRIX, HP-Unix etc.) to Open Source Linux variants, Open
VMS and most versions of Windows. These also include special peripherals devices
like DAT Drives, SDLT/DLT/LTO Drives, DVD Writers, DAS/NAS/SAN
Storage/Scale-Out NAS/Multi-protocol Storage systems and so on. About 500+
computer systems are distributed across SAC Main Campus and Bopal Campus in
different clusters of computer labs. The main purpose of this RFP is to have a
Comprehensive Maintenance Services Contract (CMSC) for these high-end computer
systems, workstations and storage systems.
Page 2 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 2.0 Scope of work
The scope of work for CMS Contract (CMSC) for various categories of computer
systems available in SAC, at Jodhpur Tekra and Bopal Campus, shall cover the
following points:
2.1 Provide Comprehensive Maintenance Service for all categories of computer
systems covering both hardware and system related software, as mentioned in
Annexure-I/Annexure-IV.
This
includes
supply/replacement
of
spares,
fresh/equivalent to fresh and of same or higher capability, for defective/faulty
parts/spares, as well as technical skills support for service/repair related diagnostics.
The contract covers computer systems including single/multi-CPU servers,
workstations, local area network (both with UTP and Optical Fibre connectivity)
along with associated devices like hubs, switches, routers, CAT-5/Cat-6/FO cables
within clusters and other peripherals like plotters, scanners, high-end printers, all
types of tape drives, DVD Writers. The contract will also cover high-end storage
systems comprising of DAS/Juke Boxes/NAS/SAN/Scale-Out NAS/Multi-protocol
Storage systems etc.
2.2 If a computer system fails, it would be the responsibility of the Service Provider
to restore the computer system to the state in which it was prior to the failure. These
services shall include re-installation of Operating Systems (OS), all relevant driver
software, and all applications software which will finally bring the computer system
in its original status. This may be achieved by restoring system level backup available
with respective Cluster-In-Charge and/or from the respective original software
Medias available at SAC.
2.3 For peripherals, the comprehensive contract will cover all spare parts except
toner cartridges. Similarly for UPS this comprehensive contract will cover all spare
parts except batteries. However, Service Provider should be able to give proper
diagnosis of problem with UPS functionality and help in solving battery problem, if
there is one, through a third party.
2.4 The Service Provider will take the inventory of all the computer systems at the
start of the contract. Service Provider will assign unique identification tag to each of
the items accepted for CMS. The inventory will be updated every quarter.
2.5 For those items, which are not in working condition at the time of inclusion in
the CMS, Service Provider will prepare an estimate for the required
hardware/software to bring the system in working condition. The said estimate will
be approved by SAC before undertaking the job. The payment of such cases will be
done to the Service Provider on an actual basis on production of bills to Accounts
Section duly certified by the Cluster-In-Charge and SAC nominated Officer.
2.6 This contract shall also include proactive, preventive maintenance of hardware &
system software for the computer systems and associated peripherals as defined in
section 2.1. The Service Provider shall carryout preventive maintenance in each
quarter of the year with the prior appointment with the Cluster-In-Charge. The
Page 3 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 Service Provider’s Service Engineer shall check the system by running diagnostics
software to ensure that all the units are working satisfactorily. The Service Provider
will also do the internal and external cleaning of the system during this preventive
maintenance. The Service Provider should also ensure that proper system level
backup is taken during this periodic preventive maintenance so that the failed
computer system is restored fully to its original state (before going down). Please
refer to point no. 2.2 above.
2.7 The Service Provider should provide a resident single focal point contact for all
assistance and services under this contract. User may lodge complaints/calls by
telephone, e-mail, through web-portal, written complaint or personally to the focal
point.
2.8 A web-based software solution to monitor the complaints and to generate
relevant documents is preferred. Details of offered software solution to be provided
along with technical proposal.
2.9 Service Support Time: - There will be two levels of service support times. The
normal service support will be as per SAC working hrs. The emergency service
support will be provided by the Service Provider whenever required at a very short
notice during non-working hours/holidays of SAC, as well, at no extra cost. The
Service Provider will employ sufficient number of service engineers at SAC to give
prompt service and honour the call response time commitment required under this
CMSC.
2.10 Call Response Time: There are two types of service calls (1) Normal service
call (2) Emergency service call. Depending on the criticality of the
System/Subsystems the Cluster-In-Charge will decide the type of call. For normal
calls placed on a working day, the response time should be within Four hour (4
Hour). As regards to emergency calls, the response time will be One hour (1 Hour)
during working hours and Two hours (2 Hours) during non-working hours.
2.11 System availability figure will be calculated for each system/item wise
individually by respective Cluster-In-Charge on quarterly basis.
2.12 The Service Provider will keep sufficient number of necessary spares to comply
with the contractual requirement of the system availability at our end. Any increase
in down time due to non-availability of spares shall be the sole responsibility of the
Service Provider.
2.13 The Service Provider will be required to generate following reports on quarterly
basis for CMSC.
2.13.1 System availability
2.13.2 Manpower availability
2.13.3 Components replaced, repaired
2.13.4 PM schedule and results
Page 4 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 2.13.5 Inventory of systems with unique identification tag
2.13.6 Logbook details of complaints handled
2.13.7 The actual format of various reports will be mutually agreed between the
Service Provider and SAC nominated officer.
2.13.8 Service Provider’s Engineers will provide daily, weekly and monthly reports
of these services to the SAC nominated Officer.
2.14 Manpower related:
2.14.1 The Service Provider is required to deploy sufficient number of qualified
manpower (as given in 2.14.2) to meet contractual obligation of system availability,
response time etc. The actual proposed manpower deployment strategy, including
the qualification, experience etc. of the Engineers, should be clearly indicated in the
technical proposal.
2.14.2 The Engineers should be preferably B.E. (Electronics, Electronics &
Communication) with minimum one year experience in relevant field OR Diploma
with minimum THREE years relevant experience. However, for both cases
experience in the field of high end computer servers, workstations, HPC and Storage
maintenance is essential. The engineers should have enough experience of working
for a large organisation where multiple platform/multiple OEM hardware is being
maintained by them. Service engineers shall be reporting at SAC full time on all
working days and shall attend office on all working days of the Centre as per SAC
office timings and keep the discipline and decorum of the office and follow all
security guidelines from time to time. The engineers so nominated for SAC project
should be in the Service Provider’s payroll for at least one year. Service Provider will
have to give list of qualified engineers, their experience and certification details along
with their technical proposal.
2.14.3 In addition to the hardware experience, the engineers to be selected for the
project should have thorough working level system administrative capabilities for
Operating Systems like Linux (all flavours), IRIX, Solaris, AIX, True Unix, Digital
Unix, Open VMS, HP Unix, Windows 2003/7/8 Server and their different versions of
all these mentioned Operating Systems, etc. Engineers are required to have thorough
knowledge about the Operating Systems which can run on the hardware specified in
Annexure-I & Annexure-IV.
2.14.4 The Service Provider will be required to take SAC concurrence for the staff to
be deployed at SAC & Bopal campus for this work. If required, SAC may conduct an
interview of the engineers to assess their knowledge level verification of their
qualifications before finalising the tender. Only such engineers who are cleared by
SAC and are mentioned in the list of engineers submitted (as per point no. 2.14.2
above) will be allowed as resident engineers.
2.14.5 All the staff of the Service Provider working at SAC & Bopal campus will be
under direct control of SAC nominated Officer and follow the instructions of SAC
nominated Officer.
Page 5 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 2.14.6 Service Provider has to give full details of Engineers, both personal and
official/residential information including phone numbers (both fixed & mobile),
working under this contract and bind them in writing for official security, data
security and all other related issues for working under this contract.
2.14.7 Service Provider will be responsible for any liability and safety of service
engineers engaged by them for carrying out maintenance work under this contract.
2.14.8 The personnel deployed at SAC must be in the payroll of the vendor for more
than one year meeting PF and all other statutory requirements related to employee
benefits. Under no circumstances they shall be entitled to claim any type of
employment in any of ISRO/DOS units on this basis.
2.14.9 SAC will not provide any logistic support to the resident Engineers deployed
at SAC under this contract.
2.14.10 The Service Provider will ensure to get proper Police Clearance Certificate
for their deployed personnel in SAC.
2.14.11 The Service Provider is expected to abide by the laws of the land including
prevailing labour laws with respect to the personnel deployed at SAC.
2.14.12 The Service Provider should not have any history of “blacklisted” by any
organisation in India.
2.15 Service Provider needs to note that as per ISRO IT Security Norms for all types
of Hard Disk Drives (HDDs) which need to be replaced during the CMSC period will
be property of SAC which will be retained within SAC premises and will not be
permitted to be taken out of SAC campuses.
Page 6 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 3.0 Terms and Conditions for CMS support
3.1 The duration of the contract shall be initially for a period of three years.
3.2 SAC reserves the right to extend this contract for a maximum period of two years
on exigency at the same terms & conditions.
3.3 SAC will have an option for adding and/or removing computing systems,
wherein the computing system refers to computer systems/subsystems, workstations
& storage systems, from the scope of maintenance contract based on the condition of
usage/obsolescence etc. from time to time with one-month notice period. These
computing systems will be added by getting a quote from the existing Service
Provider/s and getting the same approved by SAC authority. The service contract for
adding such computing systems will start with effect from the date of system
inspection and after closure of warranty/AMC period. The charges for such cases will
be worked out on pro-rata basis.
3.4 The bidder shall not assign or give sub contract of the work awarded to them.
3.5 The Service Provider should have a back-to-back arrangement with the main
Manufacturers or Original Equipment Manufacturers (OEMs)/Suppliers for supply
of all such parts of the computer systems which are needed to be repaired or replaced
in this CMSC. The Service Provider has to invariably submit recently dated, currently
valid undertaking from the main Manufacturers’ or Original Equipment
Manufacturers’/Suppliers’ uninterrupted supply of spares/parts along with their
technical bids.
3.6 However, for the systems having 8 and above Processors (HPC category in
Annexure-I), it is mandatory for the Service Provider to have a back-to-back support
arrangement with the OEM along with an authorisation letter or Manufacturer
Authorisation Format (MAF) letter, to that effect from the OEM. Supplier’s letter will
not be considered for this. The letter so issued by the OEM on their letter head
should clearly mention the enquiry number, duration of support, make and model of
the computing systems and their commitment for support. The bidder should submit
the original OEM letter / MAF along with their technical proposal itself.
3.7 The Service Provider or the staff deputed by the Service Provider at SAC
Ahmedabad shall make no attempt to unlawfully reveal, misuse or encroach upon the
intellectual or private data/information at the SAC, Ahmedabad to which they may
have access to, as part of the maintenance work carried out.
3.8 The Service Provider should have a full fledged office set up in Ahmedabad for
last 3 years with at least 10 computer hardware maintenance engineers with above
mentioned qualifications and experience on their payroll in Ahmedabad itself.
Service Provider is required to submit proof for the same, giving full details of their
employees, along with their Technical bid. If required SAC may visit the Service
Provider’s office for verification of work orders / space/ manpower/ spares and other
Page 7 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 infrastructure facilities claimed by the Service Provider. Service Provider not able to
substantiate/satisfy the requirements put down in this RFP is liable to be disqualified
for this contract.
3.8.1 The bidder should submit proof of maintaining more than 200 high end
computer systems at single location against single purchase order. As a proof this,
bidder has to submit at least 2 PO copies confirming this along with their technical
proposal itself.
3.9 Any loss or damage caused to the SAC property by the person deputed by the
Service Provider will be recovered from the payment to the Service Provider and the
decision of SAC authority in this matter will be treated as final.
Page 8 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 4.0 Payment Terms:
4.1 The payment for maintenance will be made on quarterly basis based on the
certificate of satisfactory service, on Job Completion Voucher (JCV), from the
concerned Cluster-In-Charge counter signed by the SAC nominated officer. The
payment of comprehensive maintenance service will be linked to the system-wise
System Availability figure (A) for each quarter as follows.
4.1.1 Hundred (100) percent payment for System Availability figure – A –greater
than or equal to ninety five (95) percent.
4.1.2 Proportionate payment, when System Availability figure – A is between eighty
(80) percent and ninety five (95) percent, equal to the value of “A”.
4.1.3 No payment when system availability figure – A is less than eighty (80)
percent.
4.2 The deduction of income tax at source will be done as per Central Government
norms from time to time.
4.3 For computer systems, which are getting included in CMS Contract, during the
tenure of the contract, the payment of such systems will be made on prorate basis,
from the time of inclusion.
Page 9 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 5.0 General Terms and Conditions:
Quotations are invited in two parts – Part-I containing Technical & Commercial
aspects and Part-II containing only the price bid, from experienced Agencies/Service
Providers who can provide efficient and effective Comprehensive Maintenance
Services (CMS) of highest standards, for the high-end computer systems’ broad
categories as given in Annexure-I. Annexure-II gives the technical qualifying criteria
that need to be satisfied by the Service Provider.
In addition to providing all details as per this RFP the Service Providers are
mandatorily required to fill up the compliance table given as Annexure-III. Noncompliance, if any, should be clearly brought out. If Service Provider fails to submit
the Compliance Table, given as Annexure-III, then his offer may be rejected. Offers
of Service Providers giving any false information, in response to information sought
in this RFP, shall be rejected. Annexure-IV gives detailed configuration for the
computer systems to be covered under this contract.
5.1 It is proposed to have a two-cover system for this tender.
5.1.1 Part-I: (a) Technical part and (b) Commercial part (without price bids) in
one single cover.
5.1.1.1 Technical part should indicate the technical details. A compliance statement
indicating whether the specifications/terms & conditions are met is to be submitted
with reasons for deviations, if any. Complete technical literature/leaflets/documents
relevant to the offer are to be enclosed to this technical part.
5.1.1.2 One copy of the price bids, BUT WITHOUT PRICES QUOTED, must be
attached with the technical bid.
5.1.1.3 Service Providers should also provide all the other detailed information asked
at various places in this RFP, which are required to be submitted along with the
technical bid.
5.1.1.3 Commercial part should indicate commercial terms & conditions like
payment terms, validity etc. and should be sent along with the technical part. Both
technical and commercial part should be kept in one cover super scribing tender
number and due date on the cover and should be sealed.
5.1.2 Part-II: Price part alone should be kept in another separate cover super
scribing tender number and due date on the cover.
5.1.3 Service Provider is expected to quote the cost of CMS Contract for each
computer system, on (1) per annum basis (2) Single quote for a three year tenure
contract, as given in Annexure-IV.
Page 10 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 5.2 Both, the technical and commercial part (with tender fee wherever applicable) in
one cover and Price bid part in another cover, should be put in one large single cover
and the large cover should be super scribed with the tender number, due date and
time of opening on the cover.
5.3 The large cover should be sent to the following address:
5.3.1 Senior Head, Purchase & Stores, Space Applications Centre, Ambawadi Vistar
Post Office, Jodhpur Tekra, Ahmedabad-380015.
5.3.2 Offer shall be submitted in sealed cover only.
5.4 The offer should be valid for a minimum period of 120 days from the due date of
opening of the price bid.
5.5 Corrections, if any, must be attested. All amounts shall be indicated both in
words as well as in figures. Where there is a difference between amounts quoted in
words and figures, amount quoted in words shall prevail.
5.6 Service Provider is required to give the name of Contact person from their side
for all relevant communications/interactions regarding this contract.
5.7 The authority of the person signing the tender offer, if called for, should be
produced.
5.8 The Service Provider should provide along with the offer, the name of their
bankers.
5.9 Late/or delayed tender offers shall not be considered.
5.10 No conditional discounts from the Service Provider will be allowed.
5.11 Tender fee of requisite value wherever applicable shall be sent along with the
tenders by Demand Draft in favour of Accounts Officer, Space Applications Centre,
Ahmedabad.
5.12 Tenders shall be submitted with necessary supporting documents.
5.13 SAC reserves the right to accept or reject any quotation fully or partly without
assigning any reasons.
5.14 All taxes/duties/levies wherever applicable should be distinctively shown
separately in both techno-commercial & price bids. The taxes etc. as applicable on
Page 11 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 work contract in the state of Gujarat should be accounted for. Where this is not done,
no claim on these accounts would be admissible later.
5.15 ARBITRATION: Disputes, if any, shall be settled mutually, failing which it
shall be referred to a one man Arbitrator, appointed by Director, SAC, Ahmedabad in
accordance with Arbitration & Conciliation Act 1996 as amended, whose decision
shall be final and binding on both the parties. Arbitration will be applicable as per
Ahmedabad jurisdiction.
5.16 Fall clause: The prices charged by the Service Provider for the similar services
shall in no event exceed the lowest prices offered to other parties during the validity
of the service contract. If, at any time during the said period, the Service Provider
reduces the prices for the work to any other party, he shall forthwith notify such
reduction of prices applicable to the undersigned and the prices payable under this
contract for the services shall stand correspondingly reduced.
5.17 Termination of Contract:
5.17.1 SAC reserves the right to terminate the contract if the performance of the
Service Provider is found to be unsatisfactory during the currency of the contract by
giving one month’s notice in writing, without any financial implications on the part
of SAC.
5.17.2 SAC reserves the right to enter in to parallel contract, with other Service
Providers, at any time.
5.17.3 SAC reserves the right to terminate the contract in order to
consolidate/reorganise all the high-end computer systems, workstations and Storage
Systems, by giving one month’s notice in writing, without giving any reasons and
without any financial implications on the part of SAC.
5.18 SAC will not be responsible for any compensation for injury/loss of life to those
personnel deployed by the Service Provider due to their negligence/incompetence.
5.19 The Service Provider’s Company/firm should not have been banned or black
listed or on holiday list, by any Government Department / Central Government Unit
/ Public Sector Unit/ Financial Institutions / Court.
Page 12 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 ANNEXURE-I
CATEGORY WISE INDICATIVE LIST OF HIGH-END COMPUTER SYSTEMS,
WORKSTATIONS, STORAGE SYSTEMS & PERIPHERALS
Sr. No.
1.
2.
3.
4.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
1.
2.
3.
4.
5.
6.
7.
8.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Various types of computer systems within each category
CATEGORY I – SGI
SGI OCTANE, OCTANE 2
SGI O2
SGI WORKSTATIONS
SGI MULTI-CORE, MULTI PROCESSORS SERVERS
CATEGORY II – Oracle (earlier SUN)
ULTRA-1 / ULTRA-2 / ULTRA-5 / ULTRA-10
SPARC SERVER 10
SUN E250
SUN BLADE 150
SUN BLADE 2000 / SUN BLADE 2500
SUN X-TERMS
SUN CLASSIC PLUS
SUN NETRA SERVER
SUN 280 R, SUN V445, SUN M3000
SUN Fire (x86-64) Series
CATEGORY III – INTEL / AMD
INTEL PIII SERVERS (SINGLE & DUAL)
INTEL PIV SERVERS (SINGLE & DUAL)
INTEL PIII XEON SERVERS (SINGLE, DUAL & FOUR )
INTEL PIV XEON SERVERS (SINGLE, DUAL & FOUR)
INTEL ITANIUM BASED SERVER (SINGLE, MULTI-CORE & MULTI-CPU)
INTEL XEON/ITANIUM MULTI-CORE MULTI-PROCESOR BASED SERVERS
AMD SERVER (SINGLE & DUAL, MULTI-CORE, MULTI-PROCESOR)
INTEL XEON BASED HIGH-END WORKSTATIONS
CATEGORY IV – DEC ALPHA, HP, COPMAQ & MAINFRAME
ALPHA SERVER ES 40
DEC ALPHA 2004/100
ALPHA SERVER DS 25, DS-10
DEC W/S 500/500
DIGITAL 1000A
HP WORKSTATIONS / Dell Work Stations/Servers
HP ENVIZEX X TERMS
HP WS B2600
HP Proliant Servers
HP VECTRA VE18
HP KAYAK
MAINFRAME 2020A
Page 13 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 Sr. No.
1.
2.
3.
4.
5.
6.
7.
1.
2.
3.
4.
5.
CATEGORY V – STORAGE SOLUTIONS
DAS, NAS Appliances
NAS Systems (NetApp, Sun, EMC, Procomm, SGI, HP, Dell, IBM)
Scale-Out NAS (NetApp, EMC-Isilon, HP, Dell, IBM)
SAN ( EMC, IBM, HP, SGI, SUN, NetApp)
JUKE BOX, STORAGE SOLUTIONS
ALL TYPES OF TAPE LIBRARIES, AUTOLOADERS
LTO, DLT, SDLT, DAT drive based backup solutions
CATEGORY VI – HIGH PERFORMANCE COMPUTERS (HPC)
[Number of processors/sockets are more than or equal to eight (8) in a
single system]
HPC configuration’s from SGI
HPC configuration’s from Dell
HPC configuration’s from IBM
HPC configuration’s from SUN
HPC configuration’s from HP
Page 14 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 ANNEXURE-II
Service Provider should support the compliances by necessary documentary evidences,
without fail, along with the Techno-Commercial offer. Service Provider should provide
enough information in writing to judge them technically and submit all these
documentary evidences along with the technical proposal itself.
6.0 TECHNICAL QUALIFICATION CRITERIA
6.1 The Service Provider must be a Company registered under Indian Company Act,
1956 and should be an established, reputed and reliable Service Provider in the field
of providing Comprehensive Maintenance Services for computer systems.
6.2 Service Provider should have an office located, in Ahmedabad with qualified
technical staff deployed locally. Service Provider should provide all local contact
information like address, landline phone numbers, fax numbers, mobile numbers
etc.
6.3 Service Provider will submit the list of Engineers with their employee code,
qualification/s, certification/s and experience (in years) in the area of computer
systems’ maintenance, employed with the company, along with the technical bid.
6.4 The Service Provider should have expertise in comprehensive maintenance of
single/multi CPU servers, Multi-CPU High-Performance Computing systems from
Multi-National manufacturers (IBM, HP, SUN, SGI, Dell etc), computer systems
installed with specialised real time data acquisition hardware, HP Controllers for
controlling/interfacing high precision equipments, calibration equipments, various
flavours of DAS/SAN/NAS & other storage systems as indicated in Annexure-I and
Annexure-IV.
6.5 Service Provider should have necessary expertise in handling various Operating
Systems like Open-VMS, different proprietary UNIX versions, various variants of
Linux, all flavours of Microsoft Windows etc. and other OSs as required for running
computer systems given in Annexure-I and Annexure-IV.
6.6 Experience:
6.6.1 The Service Provider must have a minimum of five years of experience in
providing Comprehensive Maintenance Services of high-end computers systems,
workstations and various types of independent storage systems of various types from
Multiple OEMs (more than 3 OEMs) having different OSs. (as per Annexure-I).
6.6.2 Service Provider should have at least 3 ongoing maintenance contracts, for at
least 250 numbers, at single site, with an annual value of over Rupees 30 Lacs in
previous two (2) successive years. Service Provider should inevitably produce
performance/completion certificates from the user party/ies, for substantiating the
same, along with the technical proposal.
Page 15 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 (Mandatory: Documentary evidence in form of contract agreement/PO
copy and user uptime certificate from corporate clients should be
submitted along with Technical bid).
6.7 The Service Provider should quote for all categories of computer systems. Service
Provider not quoting for all categories of computer systems will be liable to be
disqualified in the bidding process.
6.8 Service Provider should submit copy of audited balance sheets for the last two
years. Service Provider should submit PAN card and other sales related registration
numbers like TIN, Service Tax, etc.
6.9 Certification from reputed user agencies, ISO/High-level quality service
certification in the area of computer systems maintenance services will be of added
advantage. However, ISO 27001 (meant for IT security) is mandatory. Bidder should
submit copy of this certificate along with technical proposal.
Page 16 of 21 RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 ANNEXURE-III
Technical/Commercial Compliance Table
Service Provider should write their compliance status on each point in this Compliance
Table and substantiate them along with necessary documents / details.
Sr.
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Description of 1) Tender Submission 2) Terms &
Conditions 3) Documentary Proof
4) Agreement / binding
Submit tender in Two separate covers, ‘First cover’ containing the
Technical criteria along with commercial terms (Ref clause 5.1.1) and
‘Second Cover’ containing Commercial Bid/ Price Quote (Ref clause
5.1.2)
Provider all technical literature/leaflets/documents etc. along with
the technical proposal (whole 5.1.1)
Price Bid related information should NOT be included in First cover
Agreement for peripherals, the comprehensive contract will cover all
spare parts except toner cartridges (Ref clause 2.3)
Agree to perform a proactive, periodic Preventive Maintenance of
hardware & system software for the computer systems and its
associated peripherals (Ref clause 2.6)
Providing of web-based software to handle all complaints and its
documentations (Ref clause 2.8)
Agree to two types of call response times (Ref clause 2.10) and its time
limits
Agree to keep sufficient necessary spares to comply with contractual
requirement of system availability at our end (Ref clause 2.12)
Provide details on actually proposed manpower
including
qualification, experience and the deployment strategy along with
technical proposal (Ref clause 2.14.1)
Agreement that their Engineers’ will keep discipline and decorum of
office and follow all security guidelines (Ref clause 2.14.2)
Agree to deploy their staff in concurrence with SAC (Ref clause 2.14.4)
Agree to supply full contact details of engineers and to bind their
engineers, in writing, for official security, data security and related
issues, for working under this contract (Ref clause 2.14.6)
Agreement for responsibility of any liability and safety of service
Engineers engaged in this contract (Ref clause 2.14.7)
Agree to bind their employees of the fact that under no circumstances
their employees will claim any type of employment, in any of
ISRO/DOS units (Ref clause 2.14.8), based upon working under this
contract
Ensure to get proper Police Clearance Certificate for their deployed
engineers in SAC (Ref 2.14.10) at their expenses
Agree to abide by the laws of the land, including prevailing Labour
Laws, with respect to their engineers deployed at SAC, under this
contract (Ref 2.14.11)
Page 17 of 21 Compliance
Status
RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 Sr.
No.
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Description of 1) Tender Submission 2) Terms &
Conditions 3) Documentary Proof
4) Agreement / binding
Agree to extend this contract in exigency for a maximum period of two
years ( Ref clause 3.2)
Agree to add/remove computing systems on pro-rata basis during the
tenure of this contract (Ref clause 3.3)
Agreement for not sub-contracting this CMS contract to any other
Service Provider (Ref clause 3.4)
Agreement to have back-to-back arrangement with main
manufacturers/suppliers for supply of spare parts of computer
systems needed for replacements for this contract.
Provide
currently
valid
undertaking
from
the
main
manufacturer/supplier for uninterrupted supply of spares (Ref clause
3.5)
Agreement to have back-to-back arrangement with the OEM along
with an authorisation letter or Manufacturer Authorisation Format
(MAF) letter, for the systems having 8 and above Processors (HPC
category in Annexure-I)
Provide authorisation letter or Manufacturer Authorisation Format
(MAF) letter, on their letterhead, with enquiry number, duration of
support, make and model of the system and their commitment for
support
Provide original OEM letter / MAF with their technical proposal itself
(Ref clause 3.6)
Agreement for staff deputed at SAC shall not unlawfully reveal,
misuse or encroach upon intellectual property/data/information of
SAC to which they may have access to (Ref clause 3.7)
Agree to a visit by SAC to their office for verification of work
orders/space/manpower/spares and other infrastructure facilities
claimed by them (Ref clause 3.8)
Agreement for any loss or damage, to SAC property by engineers
deputed by them, will be recovered from the payment to Service
Provider and decision of SAC authority will be final ( Ref clause 3.9)
Agree to SAC payment terms as per clause ( Ref clause 4.1, 4.2 & 4.3)
Provide quotation for each computer system on (1) per annum basis
(2) single quote for three years ( Ref clause 5.1.3)
Offer validity for 120 days from the due date (Ref clause 5.4)
Provide name of one Contract Manager along with the technical bid
(Ref clause 5.6)
Provide Banker’s name (Ref clause 5.8)
Provide Price Quote distinctively showing all taxes/duties/levies in
the price bid separately (Ref clause 5.14)
Agree to one man Arbitrator’s decision as final and binding, in case of
any disputes arising related to this contract (Ref clause 5.15)
Page 18 of 21 Compliance
Status
RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 Sr.
No.
30
Description of 1) Tender Submission 2) Terms &
Conditions 3) Documentary Proof
4) Agreement / binding
Agreement to fall clause as per clause (Ref clause 5.16)
31
Agree to contract termination clause as per clause (Ref clause 5.17)
32
Agreement that SAC will not be responsible for any damage caused to
their persons by accident including loss of life ( Ref clause 5.18)
Agreement for company should not have been banned, black-listed by
any Govt Dept. /Central Govt. Unit/Public Sector Unit/Financial
Institution/Court (Ref clause 5.19)
Agreement for company’s registration under Indian Company Act,
1956 as per Ref clause 6.1
Providing of proof of local office at Ahmedabad and has qualified
technical staff locally deployed, as per Ref clause 6.2. and all their
contact information along with technical bid
Providing of list of ALL Engineers, with their qualification,
certification and experience, employed in local office, along with
technical bid ( Ref clause 6.3)
Provide substantial documentary proof for possessing enough
expertise
and experience in handling the Comprehensive
Maintenance of single/multi CPU servers, HPC servers both from
Multi-National Manufacturers (IBM, HP, SUN, SGI etc), computer
system with real time data acquisition cards, HP controller for
controlling high precision equipments, various flavours of
DAS/NAS/SAN, as per Ref clause 6.4
Ability to Maintain VMS / Open VMS based computer systems for
more than three (3) years (Ref clause 2.14.3 & 6.5)
Provide Documentary evidence of maintaining VMS / Open-VMS
based systems (Ref clause 5.1.1.1)
Provide proof for expertise in servicing various types of computer
systems indicated in Annexure-I and Annexure-IV, as per Ref clause
6.4
Provide proof for software expertise in handling various Operating
Systems as indicated in Annexure-I and Annexure-IV (Ref clause
2.14.3 & 6.5)
Provide copies of the customer Purchase Orders/Contracts, which
should indicate the deliverables (list of various types of computer
systems serviced), the scope of CMS, tenure of the contract and other
relevant details (Ref clause 5.1.1.1)
Provide documentary proof of minimum 5 years of proven experience
in Comprehensive Maintenance of high-end Computer Systems with
minimum 150 high-end computer systems at single site (Ref clause
6.6) [Other similar CMS Contracts, user uptime certificates from
corporate clients to be submitted] (Ref clause 6.4 & 6.6.1)
Provide documentary proof of executing similar CMSC in last two
years for a minimum value of Rs. 30 Lakhs (Ref clause 6.6.2)
Performance certificates to be attached along with Technical Bid
33
34
35
36
37
38
39
40
41
42
43
44
Page 19 of 21 Compliance
Status
RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 Sr.
No.
45
46
47
48
Description of 1) Tender Submission 2) Terms &
Conditions 3) Documentary Proof
4) Agreement / binding
Provide Quote for all categories of computer systems & peripherals as
detailed in Annexure-I & Annexure-IV.
Not quoting for all categories will be treated as disqualification in the
bidding process (Ref clause 6.7)
Provide PAN card, TIN/Service Tax nos. and copy of audited balance
sheets for the last two years (Ref clause 6.8)
Provide certificates from reputed agencies, ISO/High-level quality
service certification agencies in the area of maintenance of high-end
computer systems (Ref clause 6.9) and ISO 27001.
Does the Service Provider agree to ISRO IT Security Norms for all
types of Hard Disk Drives which need to be replaced during the CMSC
period will be property of SAC and will be retained within SAC and
will not be permitted to be taken out of SAC campuses? (Ref clause
2.15)
Page 20 of 21 Compliance
Status
RFP for Comprehensive Maintenance Services of High‐end Computer Systems AHSP 2014002040 Annexure IV
SR.
NO.
1
2
Ref. No.
System Details
Primary Storage System consisting of
 EMC-ISILON 162TB usable (N+1) IQ36000x Scale-Out NAS
with 6 nos. of IQ36000x nodes:
 Each IQ36000x Node: 2 Quad core 64bit Intel Xeon CPU,
16GB memory, 2x1000BaseT and 2x10GBaseSR Fiber ports,
36x1TB SATA-II 7200 rpm Hot swappable HDDs
 1xIQ Accelerator-X SR-32 SFP+ Node:
 Each IQ Accelerator-X SR-32 SFP+ Node: 2xQuad core 64bit
Intel Xeon CPU, 32GB Memory, 2x1000BaseT and
2x10GBaseSR Fiber ports
 OneFS 6.5 OS with: Enterprise Insight IQ, SnapshotIQ,
Enterprise SyncIQ 2.5 and Advanced Smartconnect Softwares
 Along with 14x3m IB Cables.
Secondary Storage System consisting of:
 EMC-ISILON 130TB usable (N+1) IQ72NL Scale-Out NAS
with 3 nos. of IQ72NL nodes.
 Each IQ72NL Node: 2 Quad core 64bit Intel Xeon CPU, 4GB
memory, 2x1000BaseT Ports, 36x2TB SATA-II 7200 rpm Hot
swappable HDDs
 OneFS 6.5 OS with: Enterprise Insight IQ, SnapshotIQ,
Enterprise SyncIQ 2.5 and Advanced Smartconnect Softwares
 Along with 6x3m IB Cables
3
Flextronics Infiniband F-X430046, 24 Port switches - 2 nos.
4
Flextronics Infiniband F-X430066, 8 Port switches - 2 nos.
5
6
Brocade Turboiron TI24X 24 Port Switches each with 10GBaseSR,
40x10GBaseSR Optical Modules and 8x1000BaseLX SFP Optical
Modules – 2 nos. Brocade FCX624S 24 Port 1GbE Switches each with 24x1GbE copper
Ports and 4x10GBaseSR Modules - 2 nos. 7
Qlogic QLE-3142-SR-CK Dual Ports 10GBaseSR Network Server
Adaptors with 10x10GBaseSR Modules - 5 nos. 8
HP AD385A 10GbE Network Server Adaptors with 4x10GBaseSR
Modules - 4 nos. Page 21 of 21 System Model
EMC-Isilon
Scale-Out
Storage System
with IQ36000x
Series
EMC-Isilon
Scale-Out
Storage System
with IQ72NL
Series
INSTRUCTIONS FOR TWO-PART TENDER
We are proposing to invite Tenders in Two Parts viz. Part I Technical and Commercial & Part II
Price.
All Tenderers are requested to follow carefully the following instructions before preparing their
offer.
I
PART I : TECHNICAL & COMMERCIAL BID
Part – (a) Technical
i.
This part should contain detailed specifications of the items quoted by you along
with Technical literature and leaflets if any.
ii.
A compliance statement showing the compliance of the item quoted by you with
that of item tendered by us should be prepared and enclosed to this.
iii.
Any other information called for in the tender related technical and specifications
can also come in this part.
iv.
Prices should not be indicated in this cover.
Part – (b) Commercial terms : (WITHOUT PRICES)
i.
The commercial terms applicable for the item quoted by you should be indicated
in this part.
ii.
If any compliance statement is called for the commercial terms / contractual
terms and conditions, the same is to be attached in this part.
iii.
Prices should not be indicated in this part. However a copy of the price bid
(without prices) can be enclosed in this part to enable to understand whether all
the items required to be quoted by you have been quoted in the price bid.
Alternatively a statement is to be made indicating that you have quoted prices for
all the items as per the tender and enclosed in the Price Bid as per the format.
iv.
The Commercial terms such as delivery terms, delivery period, payment terms,
Warranty, validity of the offer, installation & commissioning, duties and taxes etc.,
shall come into this.
Note : 1. Either Technical Specifications or terms & conditions as above should be very clearly
reflected item-wise with reference to the items called for in the tender.
2. Please note that the PRICE SHOULD NOT BE indicated in this part.
3. Technical and Commercial part as described above shall be prepared and put it in a
sealed cover & super scribed and addressed as follows:
Tender No. :
Due Date
:
PART I
:
TECHNICAL & COMMERCIAL BID
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
II
PART II
i.
ii.
iii.
: PRICE BID
The prices applicable for the items, item-wise in response to the tender shall
come into this part.
Tenderer shall indicate very clearly item-wise prices with reference to their
technical offer.
Price part prepared as above shall be enveloped and superscribed as follows:
Tender No. :
Due Date
:
PART II
:
PRICE BID
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
III
The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as
above along with ‘Tender fee cover’ (if applicable) should be inserted in another
envelope and superscribed as follows:
Tender No. :
Due Date
:
PART I & PART II ARE INDIVIDUALLY SEALED AND KEPT INSIDE :
(DD towards Tender fee also is kept inside)
The Sr. Head Purchase & Stores
Space Applications Centre
Ambawadi Vistar P.O.
Ahmedabad – 380 053
From :
Important Note:
Being a Two-Part Tender, fax quotations will not be accepted. Please ensure your offers
are received by mail before due date and time.
In case you are going to download the documents from our website and submitting the
offer, you are requested to submit the DD towards Tender fee in a separate cover along
with a covering letter duly superscribing on the cover “Tender fee in respect of File No.
__________________”.
COMPLIANCE STATEMENT REQUIRED TO BE FILLED AND ENCLOSED ALONG WITH
THE TECHNICAL AND COMMERCIAL BID BY THE VENDOR.
Sr.
No.
1.
1.1
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
14.1
14.2
14.3
14.4
14.5
Commercial terms
Delivery terms -Ex-works/FOB/ FCA etc.
Purchaser is having an air consolidation contract
and their freight forwarder will arrange to collect
the consignment from your premises/will take the
responsibility for onward transmission from the
point of delivery as per INCOTERMS 2010. This
is applicable for import cases.
Packing charges inclusive/exclusive.
Delivery period – in weeks/months
Payment terms :
Our standard term is - Sight Draft (import) /within
30 days from the date of acceptance (indigenous).
Country of origin – to be declared in the invoice.
Name and address of the Indian Agent.
Percentage of agency commission included in the
quoted price – payable in Indian Rupees only
directly to the Indian Agent.
Validity of the offer- minimum of 120 days from
the date of opening.
If you are an Indian Agent, please enclose the
authorization letter of your Principal and confirm
that whether you have enrolled with DGS&D as
per rules.
In a tender, either the Indian agent on behalf of
the Principal/OEM or Principal/OEM itself can bid
but both cannot bid simultaneously for the same
item/product in the same tender.
If an agent submits bid on behalf of the
Principal/OEM, the same agent shall not submit a
bid on behalf of another Principal/OEM in the
same tender for the same item/product.
Cost of spares included in the price bid not
included.
Will you be able to provide consumables/spares
for 10 years?
Taxes and duties :
Taxes in India to the account of Purchaser.
Outside India to Seller’s/Contractor’s account.
Please indicate your Tax Registration Number.
Wherever installation involved, Income Tax @ 2%
will be deducted from the bill and a certificate
issued.
Installation in India will attract Service Tax @
12.36%.
If required, orders for supply and
installation can be issued separately.
Work order will attract work contract tax as per
rules. Please confirm whether you have included
WCT in your offer.
Customs Duty Exemption Certificate (CDEC) will
Compliance/Remarks/Comments
by Vendor
14.6
14.7
14.8
15.
16.
17.
18.
19.
20.
21.
22.1
23.
24
25.
26.
27.
28.
29.
30.
be issued by Purchaser. Hence no CD is to be
included in your offer wherever applicable.
Please indicate rate of the Sales Tax/VAT
applicable.
Octroi Duty/Entry Tax exempted.
Exemption
certificate will be issued, if required.
Purchaser is eligible for full Excise Duty
exemption. Excise Duty exemption certificate will
be issued.
No Insurance is required at Purchaser’s cost.
For two part bids two separate sealed envelops
are to be sent duly superscribed as follows :
1. TECHNICAL & COMMERCIAL BID
2. PRICE BID
Please refer instructions.
Wherever EMD/tender fee is payable – provide
the same in the form of crossed Demand Draft in
favour of
The Accounts Officer, SAC,
Ahmedabad along with the bid but in a separate
cover or along with technical bid. On the back
side of the D.D, please write your company’s
name.
Language to be used in all correspondence –
English
Measurements – Metric system to be followed
Whether prequalification of your facility procedure
completed (if applicable).
Warranty period – We need minimum 3 years
from the date of acceptance.
In case the
product has a standard warranty of 1 year,
confirm that additional 2 years warranty cost is
indicated in the price bid/prices. However the
warranty requirement if projected in RFP shall
prevail.
Defective/rejected items if any, are to be replaced
free of cost.
Confirm whether you will be able to provide
samples if called for, free of cost.
Approximate weight (net and gross) of the
consignment.
Instruction/operational manual to be supplied free
of cost.
Supply and installation is subject to Purchaser’s
acceptance.
LC extension charges to your account, in case of
delay from your side.
Items from latest production batch only are to be
supplied.
Wherever Export Licence required, payment will
be made after getting export licence and after
confirmation by the supplier, with a copy of Export
Licence.
Bank Guarantees (from Nationalized/ Scheduled
Bank/ Bank approved by Purchaser.
Advance payment for the equal value valid till the
completion of contract/acceptance, is to be
provide by you.
Towards issue of “Free Issue Material” by
30.2
Purchaser for the value of the material issued, is
to be provided.
30.2.1 The Bill of material for the material used for the
Fabrication work and available balance to be
prepared by you and countersigned by the User
Department is to be sent along with the final bill
for arranging the balance/payment.
30.1
30.3
31.
32.
33.
34.
35.
36.
37.
38.
Towards Performance of the Contract and
Product for 10% value valid till the expiry of
warranty period.
Security Deposit is to be submitted to SAC by the
successful bidder (wherever applicable )on
awarding the contract
Training – free of cost – to be imparted at
Purchaser’s site.
Bank charges wherever applicable shall be paid
by Purchaser/Contractor to their respective
Bankers.
Arbitration proceedings –
Within India as per provisions of Arbitration and
Conciliation Act 1996.
Liquidated Damages - @ 0.5% per week for the
delayed portion – maximum 10% of the contract
value.
Force Majeure conditions applicable?
Acceptance of Fall clause.
“The rates as per the charges of the Contract
should not in any event exceed the lowest rates,
the supplier charge to any other party or
organization. If at any time during the period of
contract, the supplier reduce the charges to any
other party, then they shall forth-with notify
such reduction to Head, Purchase & Stores, SAC
and reduce the contract rates subsequently,
from the date of coming into force of such
reduction” .
You are requested to indicate the registration
number; you have for Sales Tax/Service Tax as
the case may be with concerned Government
authorities. Also you are requested to provide
company registration details wherever applicable
along with copy of the company registration
certificate. The offers received without the above
information will be summarily rejected.
GOVERNMENT OF INDIA
INDIAN SPACE RESEARCH ORGANISATION
SPACE APPLICATIONS CENTRE
AHMEDABAD-380 015.
(INDIGENOUS)
INSTRUCITONS TO TENDERERS & TERMS OF TENDER
1.
Tenders should be sent in sealed envelopes super scribing the relevant tender No. and
the due date of opening. Only one tender should be sent in each envelope.
2.
Late/Delayed tenders will not be considered.
3.
Sales tax and/or other duties/levies where legally leviable and intended to be claimed
should be distinctly shown separately in the tender.
4.
As a Government of India Department. This office is exempted from payment of Octroi
and similar local levies. Tenderers shall ensure that necessary exemption certificates are
obtained by them from the purchase officer concerned to avoid any payment of such
levies.
5.
(a)
Your quotation should be valid for 120 days from the date of opening of the
tender.
(b)
Prices are required to be quoted according to the units indicated in the
annexed tender form. When quotations are given in terms of units other
than those specified in the tender form, relationship between the two sets
of units must be furnished.
6.
Preference will be given to those tenderers offering supplies from ready stock and on the
basis of FOR destination/delivery at site.
7.
(a)
All available technical literature catalogues and other data in support of the
specification and details of the items should be furnished along with the offer.
(b)
Samples, if called for, should be submitted free of all charges by the tenderer and
the Purchaser shall not be responsible for any loss or damage thereof due to
any reason whatsoever. In the event of non-acceptance of tender, the tenderer
will have to remove the samples at his own expense.
(c)
Approximate net and gross weight of the items offered shall be indicated in your
offer. If dimensional details are available the same should also be indicated in
your offer.
(d)
Specifications: Stores offered should strictly confirm to our specifications.
Deviations, if any should be clearly indicated by the tenderer in their quotation.
The tenderer should also indicate the Make/Type number of stores offered and
provide catalogues, technical literature and samples, wherever necessary along
with the quotations. Test Certificates wherever necessary should be forwarded
along with supplies. Whenever options are called for in our specifications,
wherever specifically mentioned by us, the tenderer could suggest changes to
specifications with appropriate response for the same.
8.
The Purchaser shall be under no obligation to accept the lowest or any tender and
reserves the right of acceptance of the whole or any part of the tender or portion of the
quantity offered and the tenderers shall supply the same at the rates quoted.
9.
Corrections, if any, must be attested. All amounts shall be indicated both in words as
well as in figures. Where there is difference between amounts quoted in words and
figures, amount quoted in words shall prevail.
10.
The tenderer should supply along with his tender, the name of his bankers as well as the
latest income-tax clearance certificate duly countersigned by the income-tax officer of
the circle concerned under the seal of his office, if required by the Purchaser.
11.
The Purchaser reserves the right to place order on the successful tenderers for
additional quantity upto 25% of the quantity offered by them at the rates quoted.
12.
The authority of the person signing the tender, if called for should be produced.
TERMS AND CONDITIONS OF CONTRACT
1.
Definitions:
(a) The term ‘Purchaser’ shall mean The President of India or his successors, or officials
authorized to sign contracts on his behalf.
(b) The term ‘Contractor’ shall mean, the person, firm or company with whom or with
which the order for the supply of stores is placed and shall be deemed to include the
Contractor’s successors, representatives, heirs, executors and administrators, unless
excluded by the contract.
(c) The term ‘Stores’ shall mean, what Contractor agrees to supply under the contract as
specified in the Purchase Order including erection of plants and machinery and
subsequent testing, should such a condition be included in the Purchase Order.
(d) The term ‘Purchase Order’ shall mean, the communication signed on behalf of the
Purchaser by an Officer duly authorized intimating the acceptance of the terms and
conditions mentioned or referred to in the said communication accepting the Tender
or offer of the Contractor for supply of stores or plant, machinery or equipment or
part thereof.
2.
Prices:
Tenders offering firm prices will be preferred. Where a price variation clause is insisted
upon by tenderer, quotations with a reasonable ceiling should be submitted. Such offers
should invariably be supported by the base price taken into account at the time of
tendering and also formula for any such variations.
3.
Security Deposit:
On acceptance of tender, the Contractor shall, at the option of the Purchaser and within
the period specified by him deposit with him in cash or in any other forms as the
Purchaser may determine, security deposit not exceeding ten percent (10%)of the value
of the contract as the Purchaser shall specify. If the Contractor is called upon by the
Purchaser to deposit security and the Contractor fails to provide the security within the
period specified, such failure shall constitute a breach of the Contract and the Purchaser
shall be entitled to make other arrangements for the re-purchase of the stores contracted
for at the risk of the Contractor in terms of sub-clause (ii) and (iii) of clause 10(b) here-of
and/or to recover from the Contractor damages arising from such cancellation.
4.
Guarantees and Replacement:
a) The Contractor shall guarantee that the stores supplied shall comply fully with the
specifications laid down, for material, workmanship and performance.
b) For a period of twelve months after the acceptance of the stores, if any defects are
discovered therein or any defects therein found to have developed under proper use
arising from faulty stores, design or workmanship, Contractor shall remedy such
defects at his own cost provided he is called upon to do so within in what respect the
stores or any part thereof are faulty.
c) If in the opinion of the Purchaser, it becomes necessary to replace or renew any
defective stores such replacement or renewal shall be made by the Contractor free
of all costs to the Purchaser provided the notice informing the Contractor of the
defect is given by the Purchaser in this regard within the said period from the date of
acceptance thereof.
d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to
reject or repair to replace at the cost of the Contractor the whole or any portion of the
defective stores.
e) The decision of the Purchaser, not withstanding any prior approval or acceptance or
Inspection thereof on behalf of the Purchaser, as to whether or not the stores
supplied by the Contractor are defective or any defects have developed within the
said period of 12 months or as to whether the nature of the defects renewal or
replacement, shall be final, conclusive and binding on the Contractor.
f)
To fulfill the guarantee conditions outlined in clause 4 (a) to (e) above, the Contractor
shall, at the option of the Purchaser, furnish a Bank Guarantee ( as prescribed by the
Purchaser) from a Bank approved by the Purchaser for an amount equivalent to 10%
of the value of the contract along with first shipment documents. On the
performance and completion of the contract in all respects, the Bank Guarantee will
be returned to the Contractor without any interest.
g) All the replacement stores shall also be guaranteed for a period of 12 months from
the date of arrival stores at Purchaser’s site.
h) Even while the 12 months guarantee applies to all stores in case where greater
period is called forth by our specifications then such a specification shall apply, in
such cases the period of 14 months referred to in Para 4 (b) & (c) shall be ‘asked for’
guarantee period plus two months.
5.
Packing Forwarding & Insurance:
The Contractor will be held responsible for the stores being sufficiently and properly
packed for transport by rail, road, sea or air, to withstand transit hazards and ensure
safe arrival at the destination. The packing and marking of the packages shall be done
by and at the expense of the Contractor. The Purchaser will not pay separately for transit
insurance, all risks in transit being exclusively of the Contractor and the Purchaser shall
pay only for such as are actually received in good conditions, in accordance with the
contract.
6.
Dispatches:
The Contractor is responsible for obtaining a clear receipt from the Transport Authorities
specifying the goods dispatched. The consignment should be dispatched with clear
Railway Receipt/Lorry Receipt. If sent in any other mode, it is at the risk of the
Contractor. Purchaser will take no responsibility for short deliveries or wrong supply of
goods when the same are booked on ‘said to contain’ basis. Purchaser shall pay for
only such stores as are actually received by them in accordance with the contract.
7.
Test Certificate:
Whenever required, test certificates should be sent along with the dispatch documents.
8.
Acceptance of Stores:
a) The Contractor shall tender the stores for inspection at such places as may be
specified by the Purchaser at the Contractor’s own risk, expenses and cost.
b) It is expressly agreed that the acceptance of the stores contracted for is subject to
final approval by the Purchaser, whose decision shall be final.
c) If in the option of the Purchaser all or any of the stores that do not meet the
performance or quality requirements specified in the Purchaser order, they may be
either rejected or accepted at price to be fixed by the Purchaser and his decision
either reject or accept at price to be fixed by the Purchaser and his decision as to
rejection and the price to fixed shall be final and binding on the Contractor.
d) If the whole or any part of the stores supplied are rejected in accordance with Clause
No. 8 (c) above the Purchaser shall be at liberty, with or without notice to the
Contractor, or to purchase in the open market at the expense of the Contractor,
stores meeting the necessary performance and quality contracted for in place of
those rejected, provided that either the purchase, or the agreement to purchase,
from another supplier is made with six months from the date of rejection of the stores
as aforesaid.
9.
Rejected Stores:
Rejected stores will remain at destination at the ‘Contractor’ risk and responsibility. If
instruction for their disposal are not received from the Contractor within a period of 14
days from the date of receipt of the advice of rejection, the Purchaser or his
representative has, at his descretion the right to scrap sell or consign the rejected stores
to Contractor’s address at the Contractor’s entire risk and expense, freight being payable
by the Contractor at actual.
10.
Delivery:
a) The time for and the date of delivery of the stores stipulated in the Purchase
Order/Contract shall be deemed to be the essence of the contract, and delivery must
be completed on or before the specified dates.
b) Should the Contractor fail to deliver the stores or any consignment there of within
the period prescribed for such delivery, the Purchaser shall be entitled at his option
either.
c)
To recover from Contractor as agreed liquidated damages and by way of penalty , a
sum of 2% of the price of any stores which the Contractor has failed to deliver as
aforesaid, for each month or part of a month, during which the delivery of such
stores may be in arrears , or (ii) to purchase elsewhere, without notice to the
Contractor on the account and at the risk of the Contractor, the stores not delivered
or others of a similar description (where others exactly complying with the particulars
are not, in the opinion of the Purchaser readily procurable such opinion being final)
without canceling the contract in respect of the consignment (s) not yet due for
delivery or (iii) to cancel the contract or a portion thereof and if so desired, to
purchase or authorize the purchase of stores not so delivered of others of similar
description ( where others exactly complying with the particulars are not, in the
opinion of the Purchaser readily Procurable, such opinion final) at the risk and cost
of the Contractor.
In the event of action being taken under sub clause (ii) & (iii) of clause 10 (b) above,
the Contractor shall be liable for any loss which the Purchaser may sustain on that
account, provided that the re-purchase or, if there is an agreement of repurchase
that such agreement is made within six months from the date or such failure. But the
Contractor shall not be entitled to any gain on such repurchase made against default.
The manner and method of such repurchase shall be at the discretion of the
Purchaser whose decision shall be final. It shall not be necessary for the Purchaser
to serve a notice of such repurchase on the defaulting Contractor. This right shall be
without prejudice to the right of the Purchaser to recover damages for breach of
Contract by the Contractor.
11.
Extension of time:
As soon as it is apparent that contract dates cannot be adhered to, an application shall
be sent by the Contractor to the Purchaser. If failure, on the part of the Contractor to
deliver the stores in proper time shall have arisen from any cause which the Purchaser
may admit as reasonable ground for an extension of the time (and his decision shall be
final) he may allow such additional times as he considers it to be justified by
circumstances of the case without prejudice to the Purchaser’s right to recover liquidated
damages under clause 10 hereof.
12.
Erection of Plant & Machinery:
Where erection of a plant or machinery is the responsibility of the Contractor as per the
terms of the contract and in case the Contractor fails to carry out the erection as and
when called upon to do so within the period specified by the Purchaser, the Purchaser
shall have the right to get the erection done through any source of his choice. In such an
event, the Contractor shall be liable to bear any additional expenditure that the
Purchaser is liable to incur towards erection. The Contractor shall, however, not be
entitled to any gain due to such an action by the Purchaser.
13.
Payment:
Contractor’s bill will be passed for payment only after the stores have been received,
inspected and accepted by the Purchaser.
14.
Mode of Payment:
Normally payment will be made for the accepted stores within 30 days from the date of
receipt of the materials.
15 .
Recovery of Sums Due:
Whenever any claim for payment of, whether liquidated or not, money arises out of or
under this contract against the Contractor, the Purchaser shall be entitled to recover
such sum by appropriating, in part or whole the security deposited by the Contractor, if a
security is taken against the contract. In the event of the security being insufficient or if
no security has been taken from the Contractor, then the balance or the total sum
recoverable, as the case may be, shall be deducted from any sum then due or which at
any time thereafter may become due to the Contractor under this or any other contract
with the Purchaser, should this sum be not sufficient to cover the full amount
recoverable, the Contractor shall pay to the Purchaser on demand the remaining
balance due. Similarly, if the Purchaser has or makes any claim, whether liquidated or
not against the Contractor under any other contract with the Purchaser the payment of
all money payable under the contract to the Contractor including the security deposit
shall be with-held till such claims of the Purchaser are finally adjudicated upon and paid
by the Contractor.
16.
Indemnity:
The Contractor shall warrant and be deemed to have warranted that all stores supplied
against this contract are free and clean of infringement of any Patent, copyright or
trademark and shall at all times indemnify the Purchaser against all claims which may be
made in respect of the stores for infringement of any right protected by patent.
Registration of design or Trade mark and shall bear all risk of accidents or damage
which may cause a failure of the supply from whatever cause arising and the entire
responsibility for the sufficiency of all the means used by him for the fulfillment of the
contract.
17.
Arbitration:
In the event of any question, dispute or difference arising under these conditions
contained in the purchase order or in connection with this Contract, (except as to any
matters, the decision of which is specifically provided for in these conditions) the same
shall be referred to the sole arbitration of the Sr. Head, Purchase & Stores or of some
other person appointed by him. It will not be a point of objection that the arbitrator is a
Government, servant, that he had to deal with matter to which the contract relates or that
in the course of his duties as a Government servant he has expressed views on all or
any of the matters in dispute or difference. The award of the arbitrator shall be final and
binding on the parties of this contract.
It is a term of this contract:a) If the arbitrator be the Head of the Purchaser’s Office.
I.
In the event of his being transferred of vacating his office by resignation or
otherwise, it shall be lawful for his successor-in-office either to proceed with
the reference himself, or to appoint another person as arbitrator, or
II. In the event of his being unwilling or unable to act for any reason, it shall be
lawful for the Head of Purchaser’s Office to appoint another person as
arbitrator, or
b) If the arbitrator be a person appointed by the Head of the Purchaser’s Office:
In the event of his dying, neglecting to act, or resigning or being unable to act, for
any reason, it shall be lawful the Head of the Purchaser’s Office either proceed
with reference himself or to appoint another person as arbitrator in place of the
outgoing arbitrator.
Subject to as aforesaid, the arbitration Act, 1940 and the rules thereunder and
any statutory modification thereof for the time being in force shall be deemed to
apply to the arbitration proceeding under this clause. The Arbitrator shall have
the power to extend with the consent of the Purchaser and the Contractor the
time for making and Publishing the award. The venue of arbitration shall be the
place as the Purchaser in his absolute discretion may determine. Work under the
contract shall, if reasonably, possible, continue during Arbitration Proceedings.
18.
Counter Terms and Conditions of Suppliers:
Where counter terms and conditions/printed or cyclostyled conditions have been offered
by the supplier, the same shall not be deemed to have been accepted by the Purchaser
unless specific written thereof is obtained.
19.
Security of Purchaser’s Materials:
Successful tenderer will have to furnish in the form of a bank guarantee or in any other
form as called for by the Purchaser towards adequate security for the materials/property
provided by the Purchaser for the due execution of the contract.
20.
Jurisdiction:
The contract shall be governed by the Laws of India for the time being in force. The
courts of Ahmedabad only shall have jurisdiction to deal with and decide any legal or
dispute arising out of this contract.
21.
Liquidated Damages:
If the Contractor fails to deliver the stores within the time specified in the contract
or any extension thereof, the Purchaser shall recover from the Contractor as
liquidated damages sum of one-half of one percent (0.5 percent) of the contract
price of the undelivered stores for each calendar week of delay or part thereof.
The total liquidated damages shall not exceed ten percent (10 percent) of the
total contract price. Stores will be deemed to have been delivered only when all
its component parts are also delivered. If certain components are not delivered in
time, the stores will be considered as delayed until such time as the missing part
are delivered.
*****
INSTRUCTIONS TO TENDERERS AND GENERAL TERMS AND
CONDITIONS OF PURCHASE
(IMPORT)
1.
INSTRUCTIONS TO TENDERERS.
1.1
The tenderers should submit quotations in duplicate in a sealed envelope,
superscribing the Tender No. and due date of opening and complete in all
respects with technical specifications, including pamphlets and catalogues.
1.2
A Proforma Invoice may also be given which should contain the following
information: (a) The FOB/FCA Value, the C & F value for import by sea – freight / Air freight upto
and for air parcel post upto AHMEDABAD should be separately indicated.
(b) Agency Commission : The amount of Commission included in the price and
payable to the Indian Agents of the Contractor shall be paid directly to the Indian
Agents by the Purchaser in equivalent Indian Rupees on the basis of an Invoice
from him applying T.T. buying rate of exchange ruling on the date of placement
of the Purchase Order and Which shall not be subject to any further exchange
variations. This payment will be released to the Indian Agents within 30 days
from the date of receipt and acceptance of stores.
(c) The Contractor shall invoice only for the net amount payable to him, after
deducting the amount of Agency Commission included in the invoice which
would be paid to the Indian Agents directly by Purchaser. However, the
Contractor’s invoice should separately reflect the amount of commission payable
to his Indian Agent.
(d) The earliest delivery period and country of origin of the Stores.
(e) Name and address of the Contractor’s Banker including Account No., SWIFT
etc.
(f) The approximate net and gross weight and dimensions of packages/cases.
(g) Recommended spares for satisfactory operation for a minimum period of one
year.
(h) Details of any technical service,
commissioning and demonstration.
if
required
for
erection,
assembly,
1.3
The FOB/FCA and C & F prices quoted should be inclusive of all taxes, levies
duties arising in the tenderer’s country.
1.4
The offer should be valid for a minimum period of 120 days from the due date of
opening of the tender.
1.5
Samples, if called for, should be sent free of all charges.
1.6
Late tenders will not be considered. Quotations by fax must be followed by
original signed offers.
1.7
Offers made by Indian Agents on behalf of their Principals should be supported
by the Proforma Invoice of their Principal.
1.8
In a tender, either the Indian agent on behalf of the Principal/OEM or
Principal/OEM itself can bid but both cannot bid simultaneously for the same
item/product in the same tender.
1.9
If an agent submits bid on behalf of the Principal/OEM , the same agent shall not
submit a bid on behalf of another Principal/OEM in the same tender for the same
item/product.
1.10
The details of Import Licence/OGL will be furnished in Purchase Order.
1.11
The authority of person signing the tender, if called for, shall be produced.
1.12
Instruction/operation Manual containing all assembly details including wiring
diagrams should be sent wherever necessary in duplicate. All documents /
correspondence should be in English language only.
1.13
The Purchaser reserves the right to accept or reject the lowest or any other offer
in whole or in part without assigning any reason.
1.14
It is expressly agreed that the acceptance of the stores contracted for is subject
to final approval in writing by the Purchaser.
1.15
(a) Part shipment is not allowed unless specifically agreed by us.
(b)As far as possible, stores should be dispatched by Indian Flag Vesssels/Air India or
through an Agency nominated by us.
1.16
Inspection / Test Certificate should be provided for the goods after testing it
thoroughly at the Contractor’s works. If any inspection by Lloyds or any other
testing agency is considered necessary. It shall be arranged by Contractor.
1.17
Where erection or assembly or commissioning is part of the contract is should be
done immediately on notification. The Contractor shall be responsible for any
loss/damage sustained due to delay in fulfilling this responsibility.
1.18
For items having shelf life, those with maximum shelf life should be supplied, if
order is placed.
a)
TERMS AND CONDITIONS:
2.1
Definitions:
(a) The term ‘Purchaser’ shall mean the President of India or his successors or
assigns.
(b) The term ‘Contractor’ shall mean the person, firm or company with whom or
with which the order for the supply of stores is placed and shall be deemed to
include the Contractor’s Successors, representatives, heirs, executors and
administrators unless excluded by the contract.
(c) The term ‘Purchase Order’ shall mean, the communication signed on behalf
of the Purchaser by an officer duly authorized intimating the acceptance on
behalf of the Purchaser of terms and conditions mentioned or referred to in
the said communication accepting the Tender or offer of the Contractor for
supply of stores or plant, machinery or part thereof.
(d) The term ‘Stores’ shall mean, what the Contractor agrees to supply under the
contract as specified in the Purchase Order.
2.2
Prices :
Tenders offering firm prices will be preferred. Where a price variation Clause is
insisted upon by a tenderer, quotations with a reasonable ceiling should be
submitted. Such offers should invariably be supported by the base price taken
into account at the time of tendering and also the formula for any such variations.
b)
TERMS OF PAYMENT :
3.1
Being a Department of Government of India, the normal terms of payments are
by Sight Draft, however, other terms of payment like establishment of Letter of
Credit may be considered by the Purchaser on such terms and conditions as
may be agreed upon.
3.2
The Sight Draft/Letter of Credit will be operative on presentation of the under
mentioned documents:
(a) Original Bill of Lading/Airway Bill.
(b) Commercially certified invoices describing the Stores delivered, quantity, unit
rate and their total value in triplicate. The invoice should indicate the
discounts, if any, and Agency Commission separately.
(c) Packing List showing individual and weight of packages.
(d) Country of origin certificate in duplicate.
(e) Test Certificate.
(f) Declaration by the Seller that the contents in each case are not less than
those entered in the invoices and the quality of the stores are guaranteed as
per the specifications asked for by the Purchaser.
(g) Warrantee and Guarantee Certificated as per Clause 20.
4.
IMPORT LICENCE:
Reference to Import Licence No. and date and contract number and date shall be
prominently indicated in all the documents mentioned under para 3.2.
5.
DEMURRAGE:
Supplier shall bear demurrage charges if any incurred by the Purchaser due to
delayed presentation of shipping documents as prescribed in para 3.2 to the
Bankers within reasonable time (say within 10-12 days) from the date of bill of
leading for sea consignment and within 3 to 4 days from the date of Air Way Bill
for Air consignments.
6.
ADDRESS OF INDIAN AGENT:
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
7.
GUARANTEED TIME OF DELIVERY:
The time for and the date of delivery stipulated in the Purchase Order shall be
deemed to be the essence of the contract. Delivery must be completed within the
details specified therein.
8.
INSPECTION AND ACCEPTANCE TESTS:
8.1
The Purchaser’s representative shall also be entitled at all reasonable times
during manufacture to inspect, examine and test on the Contractor’s premises
the material and workmanship of all stores to be supplied under this contract and
if part of the said stores being manufactured on other premises, the Contractor
shall obtain from the Purchaser’s representative permission to inspect, examine,
and test as if the equipment were being manufactured on the Contractor’s
premises. Such inspection, examination and testing shall not release the
contract or from the obligations under this contract.
For tests on the premises of the Contractor or any of his sub-Contractors the
Contractor shall provide free of cost assistance, labour, materials, electricity, fuel
and instruments as may be reasonably needed by the Purchaser’s representative
to carry out the tests efficiently.
When the stores have passed the specified test, Purchaser’s representative shall
furnish a certificate to this effect in writing to the Contractor. The Contractor shall
provide copies of the tests certificates to the Purchaser as may be required.
8.2
8.3
9.
MODE OF DESPATCH:
Generally, stores should be dispatched by Indian Flagged Vessel/Air India or
through any other Agency nominated by the Purchaser. A copy of the invoice and
packing list should invariably be kept inside each of the packages.
10.
PORT OF ENTRY:
FOR AIR SHIPMENTS : Ahmedabad ( Via Mumbai, if required)
FOR SEA SHIPMENTS : Nhavasheva/Mumbai Seaport.
11.
PORT CONSIGNEE:
Sr. Purchase & Stores Officer, (Stores), SAC ---------------------- Ahmedabad.
12.
ULTIMATE CONSIGNEE:
Sr. Purchase & Stores Officer, (Stores), SAC ---------------------- (India)
13.
SHIPPING MARKS:
The marks on the shipping documents such as invoice, bill of lading and on the
packages should be as follows:
PURCHASE ORDER NO.--------------------------------------GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
DESTINATION ----------------------PORT OF ENTRY --------------------
DT.:
14.
INSURANCE OF THE STORES:
The Purchaser or the Contractor shall be responsible for insuring the stores in
accordance with the INCOTERMS applicable for the contract, wherever
considered necessary. The Contractor shall however be responsible for notifying,
to the Purchaser or the insurers nominated by the Purchaser, the complete
details of the proposed shipments including the value of each shipment and other
relevant data, immediately after shipment to enable the Purchaser or the insurers
to arrange for the issuance of the insurance policy, if required. The necessity or
otherwise of insurance will be as indicated in the purchase order.
15.
15.1
CONTRACTOR’S DEFAULT LIABLITY:
Purchaser may upon written notice of default to Contractor terminate the contract
in whole or in part in circumstances detailed hereunder:(a) If in the judgment of the Purchaser, the Contractor fails to make delivery of
stores within the time specified in the contract agreement or within the period
for which extension has been granted by the Purchaser to the Contractor.
(b) If in the judgment of the Purchaser the Contractor fails to comply with any of
the other provisions of this contract.
15.2
In the event the Purchaser terminates the contract in whole or in part as provided
in Clause 15.1 the Purchaser reserves the right to purchase upon such terms
and in such a manner as he may deem appropriate stores similar to the
terminated contract and Contractor shall be liable to the Purchaser for any
additional costs for such similar stores and / or for liquidated damages for delay
as defined in clause 19 until such reasonable time as may be required for the
final supply of stores.
15.3
If the contract is terminated as provided in clause 15.1 the Purchaser in addition
to any other rights provided in the article, may require the Contractor to transfer
title and deliver to the Purchaser under any of the following cases in the manner
and as directed by the Purchaser.
(a) Any completed stores.
(b) Such partially completed stores, drawing information and contract rights
thereinafter called manufacturing material as the Contractor has specifically
produced or acquired for the performance of the contract as terminated. The
Purchaser shall pay to the Contractor the contract price for completed stores
delivered to and accepted by the Purchaser and mutually agreed price for
manufacturing materials delivered and accepted.
15.4
In the event the Purchaser does not terminate the contract as provided in clause
15.1 the Contractor shall continue the performance of the contract in which case
be shall be liable to the Purchaser for liquidated damages for delay as set out in
clause 19 until the stores are finally accepted.
16.
REPLACEMENT:
If the stores or any portion thereof is damaged or lost during transit, the
Purchaser shall give notice to the Contractor setting forth particulars of such
stores damaged or lost during transit. The replacement of such stores shall be
effected by the Contractor within a reasonable time to avoid unnecessary delay
in the intended usage of the stores. The price of replacement items shall be
borne by the Purchaser/Contractor in accordance with the delivery terms on the
basis of the original prices quoted in the tender or as reasonably worked out from
the tender. The import Licence / Customs clearance permit for the replacement,
will be provided by the Purchaser.
17.
REJECTION:
In the event that any of the stores supplied by the Contractor is found defective in
material or workmanship or otherwise in not conformity with the requirements of
the contract specification, the Purchaser shall either reject the stores or request
the Contractor, in writing to rectify the same. The Contractor, on receipt of such
notification shall either rectify or replace the defective stores free of cost to the
Purchaser. If the Contractor fails to do so, the Purchaser may at his option either:
(a) replace or rectify such defective stores and recover the extra cost so involved
from the Contractor or.
(b) Terminate the contract for default as provided under clause 15 above.
(c) Acquire the defective stores at a reduced price considered equitable under
the circumstances. The provision of this article shall not prejudice the
Purchaser’s rights under clause 19.
18.
EXTENSION OF TIME/FORCE MAJEURE:
If the completion of supply of stores is delayed due to reasons of Force Majeure
such as acts of god, acts of public enemy, acts of government, fires, floods,
epidemics, quarantine, restrictions, and freight embargoes, the Contractor shall
give notice within 15 days to the Purchaser in writing of his claim for an extension
of time. The Purchaser on receipt of such notice after verification, if necessary,
may agree to extend the contract delivery date as may be reasonable but without
prejudice to other terms and conditions of the contract.
19.
DELAY IN COMPLETION / LIQUIDATED DAMAGES:
If the Contractor fails to deliver the stores within the time specified in the contract
or any extension thereof, the Purchaser shall recover from the Contractor as
liquidated damages sum of one-half of one percent (0.5 percent) of the contract
price of the stores for each calendar week of delay or part thereof. The total
liquidated damages shall not exceed ten percent (10 percent) of the total contract
price. Stores will be deemed to have been delivered only when all its component
parts are also delivered. If certain components are not delivered in time, the
stores will be considered as delayed until such time as the missing parts are
delivered.
20.
GUARANTEE & REPLACEMENT:
(a) The Contractor shall guarantee that the stores supplied shall comply fully with
the specifications laid down, for material, workmanship and performance.
(b) For a period of 12 months after the acceptance of the stores, if any defects
are discovered therein or any defects therein are found to have developed
under proper use arising from faulty materials, design or workmanship,
Contractor shall remedy such defects at his own cost provided he is called
upon to do so within a period of 14 months from the date of acceptance
thereof.
(c) Should the Contractor fail to rectify the defects, the Purchaser shall have the
right to reject or repair or replace at the cost and risk of the Contractor the
whole or any portion of the defective stores.
(d) The decision of the Purchaser, not withstanding any prior approval or
acceptance or inspection thereof on behalf of the Purchaser, as to whether or
not the stores supplied by the Contractor are defective or any defect has
developed within the said period of 12 months or as to whether the nature of
the defects requires renewal or replacement, shall be final, conclusive and
binding on the Contractor.
(e) To fulfill guarantee conditions outlined in clause 20 (a) to (c) above, the
Contractor shall at the option of the Purchaser, furnish a Performance Bank
Guarantee (in the format enclosed) from a bank approved by the Purchaser
for an amount equivalent to 10% of the value of the contract along with first
shipment documents. On the performance and completion of the contract in
all respects, the bank guarantee will be returned to the Contractor without any
interest.
(f) All the replacement stores shall also be guaranteed for a period of 12 months
from the date of arrival of stores at Purchaser’s site.
(g) Even as the 12 months guarantee applies to all stores, in case where a
greater period is called forth by our specifications then such a specification
shall apply. In such cases the period of 14 months referred to in clause 20 (b)
and (c) shall be the read as guarantee period plus two months.
21.
REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE
PARTS ORDERED:
The Contractor shall also undertake the supply of additional number (Nos.) of
items covered by the order as considered necessary by the Purchaser at a later
date. The actual price to be paid shall be mutually agreed to after negotiations, if
required.
22.
PACKING:
(a) The Contractor wherever applicable shall pack and create all stores : for
sea/air shipment as applicable in a manner suitable for export to a tropical
humid climate, in accordance with internationally accepted export practices
and in such a manner so as to protect the stores from damage and
deterioration in transit by road, rail, air or sea for space qualified stores. The
Contractor shall be held responsible for all damages due to improper packing.
(b) The Contractor shall ensure that each box/unit of shipment is legibly and
properly marked for correct identification. Failure to comply with this
requirement shall make the Contractor liable for additional expenses involved
to identity the shipments.
(c) The Contractor shall notify the Purchaser of the date of shipment from the
port of embarkation as well as the expected date of arrival of such shipment
at the designated port of arrival.
(d) The Contractor shall give complete shipment information concerning the
weight, size, content of each packages, etc.
(e) Transshipment of equipment shall not be permitted except with written
permission of the Purchaser.
(f) Apart from the dispatch documents negotiated through Bank the following
documents shall also be air-mailed to the Purchaser within 7 days from the
date of shipment by sea and within 3 days in case of air-consignments.
(a) Commercial Bill of Lading/Air Way Bill/ post parcel Receipt (two nonnegotiable copies)
(b) Invoice (3 copies)
(c) Packing List (3 copies)
(d) Test Certificate (3 copies)
(e) Certificate of origin
Contractor shall also ensure that one copy of the packing list is enclosed in each
case.
23.
ARBITRATION:
If at any time any question, disputes or differences whatsoever shall arise
between the Purchaser and the Contractor upon or in connection with this
contract, either party may forthwith give to the other notices in writing of the
existence of such question, dispute or difference and the same shall be referred
to the adjudication of two arbitrators. One to be nominated by Purchaser, other
by Contractor and the third arbitrator shall be appointed by both the arbitrators,
who shall be Chairman of the arbitration board. The arbitration shall be
conducted in accordance with the rules and procedure of arbitration of the
International Chamber of Commerce at Paris. The expenses of the arbitrators
and umpire shall be paid as may be determined by them. However, the venue of
such arbitration should be India.
24.
LANGUAGE AND MEASURES:
All documents pertaining to the contract including specifications, schedule
notices, correspondence, operating and maintenance instructions, drawing or
any other writing shall be written in English language. The metric system of
measurement shall be used exclusively in this contract.
25.
IDEMNITY:
The Contractor shall warrant and be deemed to have warranted that all stores,
supplied against this contract are free and clean of infringement of any patent,
copyright or trademark and shall at all times indemnity the Purchaser against all
claims which may be made in respect of the stores of infringement of any right
protected by patent, registration of design or trade mark and shall bear risk of
accidents or damage which may cause a failure of the supply from whatever
cause arising and the entire responsibility for the sufficiency of all the means
used by him for the fulfillment of the contract.
26.
COUNTER TERMS AND CONDITIONS OF SUPPLIERS:
Where counter terms and conditions/printed or cyclostyled conditions have been
offered by the Contractor, the same shall not be deemed to have been accepted
by the Purchaser, unless specific written acceptance thereof is obtained.
27.
SECURITY INTEREST:
On each items to be delivered under this contract, including an item of work in
progress in respect of which payment have been made in accordance with the
terms of the contract. Purchaser shall have a security interest in such items
which shall be deemed to be released only at the time when the applicable
deliverable item is finally accepted and delivered to the Purchaser in accordance
with the term of the contract. Such security interest of the Purchaser shall
constitute a prior charge as against any other charge or interest created in
respect of such items by any other entity.
28.
BANK CHARGES:
While the Purchaser shall bear the Bank Charges payable to his bankers (State
Bank of India, ISRO Branch, Ahmedabad.) the Contractor shall bear the bank
charge payable to his bankers including the charges towards advising
amendment to LCs commissions, etc.
29.
TRAINING:
The Contractor shall, if required by Purchaser, provide facilities for the practical
training of Purchaser’s engineering or technical personnel from India and for their
active association and the manufacturing process throughout the manufacturing
period of the contract stores, number of such personnel to be mutually agreed
upon.
30.
APPLICABLE LAW:
The contract shall be interpreted, construed and governed by the laws of India.
BANK GUARANTEE
(CLAUSE 20 (F) OF
P.0050-B refers)
Bank Guarantee No.
Date:
Whereas M/s.
…………………………………………………………………………….(hereinafter
called
the
Contractors)
have
entered
into
a
contract
with
………………………………………………………………(hereinafter called the Purchaser)
being
contract
No…………………………………………………dated
………………………..(of the purchase, for the supply of Stores for order value
Rs……………………………………………………………………or
equivalent
foreign
currency.
And whereas under the terms of contract, the Contractor is to furnish the
Purchaser with a Bank Guarantee in the amount of ten percent(10%) of the total of the
contract price for the due performance of the General terms and conditions of this order.
And whereas the Contractor has requested us (name of the Bank) having its
registered office……………………..at to guarantee the due payment by the Contractor
of the aforesaid amount to the Purchaser.
Not we (name of the Bank) hereby unequivocally and unconditionally to pay,
within 48 hours, on demand, in writing from the Purchaser or any officer authorised by
at in this behalf and without demut, any amount upto and not exceed
Rs……………………………………………….(in words)…………………………………..or
equivalent foreign currency to the purchase on behalf of the Contractors.
This guarantee shall be valid and binding on us (name of the bank) for a period
of 12 months from the date of which the Purchaser puts the stores into operation and
shall not be terminable on affected by notice of any change in the constitution of the
bank of the firm of Contractors or by any other reason whatsoever and our (name of the
bank) liability hereunder shall not be impaired or discharged by any extension of time or
variation or alteration made, given conceded, agreed by with or without knowledge or
consent, by or between the parties to the said written contract.
Our (name of the Bank) liability under the guarantee is restricted to
Rs…………………………………(in words)-------------------------------------------------------only
/ or equivalent foreign currency. Our guarantee shall remain in force till the expire of 12
(twelve) months from the date on which the Purchaser formally accepted the said
equipment. Unless a suite or action to enforce a claim under this guarantee is filed
against us within six months from the expire of the said 12 months all the rights of the
Purchaser under this guarantee shall be forfeited and we shall be relieved and
discharged from all liability there under.
In witness whereof we the (name of the bank) have executed this.