1. Healthcare

TENDER NOTICE
Advt. Ref. Number: 2014-2015/3
Date: 10-12-2014
Quotations in sealed cover are invited for the following service/items in TWO PART SYSTEM. Written request may be
made for obtaining tender documents indicating tender number and item to the undersigned on or before the date specified
along with required tender fee shown against the items. Tender fee will be accepted only in the form of crossed demand
draft /Banker’s Cheque drawn in favour of “Accounts Officer, LABORATORY FOR ELECTRO-OPTICS SYSTEMS”,
Bangalore – 560 058.
SL.
NO
.
1
2
FILE NUMBER
LEAO 2014000234
LEAO 2014000283
DESCRIPTION OF ITEM
05-AXIS
CNC
EQUIPMENT
MILLING
DESIGN & DEVELOPMENT OF
WHIFFLETREE MOUNTS FOR
LIGHT
WEIGHT
MIRROR
TESTING
SUPPLY & INSTALLATION OF
HIGH
PURITY
GAS
DISTRIBUTION SYSTEM
DUE DATE
TIM
E
OPENING
DATE
TIM
E
TENDE
R FEE
28/01/2015
1600
HRS
29/01/2015
1100
HRS
Rs.230/-
28/01/2015
1600
HRS
29/01/2015
1100
HRS
Rs.230/-
28/01/2015
1600
HRS
29/01/2015
1100
HRS
Rs.230/-
3
LEAO 2014000379
4
LESD 2014000380
IR INTEFERENCE FILTER
28/01/2015
1600
HRS
29/01/2015
1100
HRS
Rs.230/-
5
LESD 2014000381
RATE CONTRACT FOR SPACE
QUALIFIED BLACK PAINTING
28/01/2015
1600
HRS
29/01/2015
1100
HRS
Rs.230/-
6
LESD 2014000382
POLARIZATION
MAINTAINING
SPLICER
FUSION
28/01/2015
1600
HRS
29/01/2015
1100
HRS
Rs.230/-
7
LEDR 2014000383
IMPLEMENTATION OF MS
PROJECT SERVER 2013
28/01/2015
1600
HRS
29/01/2015
1100
HRS
Rs.230/-
8
LEGN 2014000341
SUPPLY. INSTL OF TESTING
OF 500 KVA DG SET
28/01/2015
1600
HRS
29/01/2015
1100
HRS
Rs.230/-
9
LEAO 2014000415
FABRICATION & SUPPLY
OF OPTICAL MASK BLOCKS
28/01/2015
1600
HRS
29/01/2015
1100
HRS
Rs.230/-
TENDER DOCUMENTS ISSUED UPTO 14:00 HRS IST ON 27/01/2015
NOTE: Tender documents are available on ISRO website www.isro.org. Interested tenderers may at their
option download the tender documents from the website and submit their offers along with the prescribed
tender cost in the form of Bank Draft as per details in the Tender Notification. Separate requests and
Demand Draft shall be sent for each tender document.
Sd/PURCHASE & STORES OFFICER
for & on behalf of President of India
The Purchaser
Supply and Installation of High Purity Gas Distribution System for
MEMS Clean Room
1. Scope
LEOS is in the process of constructing a new laboratory for fabrication of
microstructures for which equipments require various high purity (6N) gases to be delivered
uncontaminated to their point of use with zero leak. In addition to maintaining the highest
purity of the gas delivered, it is also essential to maintain and monitor the pressure using
standard Gauges and Regulators. The scope of work involves the supply, installation and testing
of the high purity gas lines for its leak along with all the necessary accessories namely Valves,
Regulators, fittings like Clamps, Bolts, Nuts, Gaskets, Sealants, Nipples, Unions, Ferrule joints,
pressure testing etc., as described in the following Sections.
2. Gases and Lines
Six lines are to be installed and the following are the gases to be distributed through it in
the clean room
a.
b.
c.
d.
e.
f.
High Purity(HP) Nitrogen
HP Oxygen
HP Argon
Compressed Air
Nitrogen (from Liquid Nitrogen Plant)
HP Helium
3. Basic Requirements and Outline of the Facility
The dimensions of the clean room are around 20.4 m x 4.8 m as bound by Clean room
Panel and a brick wall. The high purity gas sources are from standard cylinders (47 litres water
capacity) kept outside the brick wall as a cylinder bank and the Nitrogen and Compressed air
are from the centralized supply of LEOS. The maximum inlet pressure is 230 bar and outlet
pressure is from 0 to 12 bar. The leak free distribution lines is to be designed considering this
pressure range. The distribution lines have to realize the inlet at these points. Wall mountable
Gas Regulator Panels are to be provided at inlet points for each gas. The lines are to be brought
into the clean room to 14 nearly equally spaced locations of use. The lines are to be drawn at a
height of 2.4 meters all around the walls. At the point of use, they are to be dropped down to
1.2 meters from the floor. Each gas point to be terminated with a Diaphragm shut off valve.
Figure 1 shows overall outline of the gas line distribution.
Figure 1: Overall Plan of the Gas line distribution
Gas Cylinders (
os)
4. Tubes and Accessories Selection
The tubes (¼” OD) are to be Electro-polished(EP) SS316L with surface roughness (Ra) in the
inner side of the tube is 0.254 micron, ultra high purity, coaxial, chemically cleaned and
passivated with ends compatible for orbital welding. The tubes are to be stored and packed in a
clean environment and the relevant test reports are to be submitted along with the quote. The
accessories are to be certified to be perfectly compatible to the tubes in terms of dimensions
and quality. There should be particle filtering capability upto 0.5 micrometer. The make of
tubes and all accessories are to be explicitly mentioned in the quote. The relevant certificates
proving the compatibility of tubes and all the proposed parts for this application are to be
submitted along with the supply. LEOS has the right of pre-delivery inspection of all the tubes
and accessories before delivery to LEOS and clears for delivery to LEOS. Once it arrived at LEOS,
again LEOS team will verify the parts and certificates before clearing for the installation. LEOS
has the right to reject the materials which deviates from the specifications offered in the quote.
The tubes and fittings from Sandvick, Swagelok, Valex, Parker, GCE are to be used.
5. Visiting of Site before Submitting the Quote
The vendors are invited to visit the laboratory in LEOS, Peenya, where this job is proposed to be
executed and make accurate estimate before submitting the quote. The following estimates are
to be prepared.
a. Length of SS tubing with at least ± 10% accuracy in estimate.
b. List of Regulators/ valves/stopper with make, size and quantity. The vendor is requested
to quote for this separately.
c. Rate per Running Meter(RMT): The cost for RMT shall include tubes and consumables
like required connectors/joints/bends/distributors/Elbow for leak free system.
d. Shall give the quote on the schedule of quantities enclosed herewith.
e. Vendor is requested to quote for any item/s which is not mentioned in the tender
documents, but is required for leak free distribution system as optional item.
6. Testing of the Gas distribution system after Installation
The entire assembly of the gas distribution system is to be leak-free and is to be demonstrated
for a standard leak test with 10 bar gas pressure input.
Table 1: Summary of Gas line requirements
Sl
No
Gas
1
HP Nitrogen EP Stainless
Steel(SS)
HP Oxygen
316 L, ¼”
OD or
HP Argon
nearest
HP Helium
standard
(Ref
conditions
in Section 4)
Comp. Air
2
3
4
5
6
Nitrogen
(LN2 )
Material for
Tube
Fittings
(included in
RMT)
Requirements at
Inlet
No of Points of Use
(Each Gas)
Clamps,
Bolts,
Gasket,
Nipples,
Ferrule
Joints
4
14
(a)
Gas
supply
regulator panel (b)
Cylinder holders (c)
0.5 um filter (d)
Pressure
gauges
inside the Lab
Diaphragm shut off
Valves and Stopper:
14 Nos
(This list is
only for
reference,
the final to
be given in
detail and
cost included
in RMT)
2
(a) Gas supply
regulator panels (b)
0.5 um filter (c)
Pressure gauges
inside the Lab
Option: color coded
for each gas or with
option for labeling
Note:
Cylinder
Holder
is
not
required
for
compressed air and
Liquid Nitrogen.
SCHEDULE OF QUANTITIES
Sl
No
Description/Scope of works
QTY
01
Supply, installation using orbital welding, testing and 500
commissioning of the high purity gas lines of ¼” OD
(EP SS316L), the cost is inclusive of cost of tubes, all
the necessary accessories like fittings in line filters,
clamps, bolt, nuts, gaskets, sealants, nipples, unions,
ferrule, joints, transportation, welding, labour
charges, pressure testing and commissioning.
UNIT
Rmt
Tubes make: Sandvick/Swagelok/Valex or Parkar or
Equivalent
02
a). Supply, installation, testing and commissioning of
Diaphragm Shut off Valve and Stopper
Conformant to EP SS 316L Tubes
Make: Swagelok/ Parker/GCE or Equivalent
Size of Inlet and Outlet Ports ¼” and Operating
pressure 230 Bar
A. Point of Use: HP Nitrogen
B. Point of Use: HP Oxygen
C. Point of Use: HP Argon
D. Point of Use: Compressed air
E. Point of Use: Nitrogen from LN2 source
F. Point of Use: HP Helium
14 Nos for each for item A, B and C noted above and
2 Nos each for D,E and F Points of use
b). EP Stopper Plug 12 Nos each for D, E, F
1
Nos
1
Nos
1
Nos
1
Nos
1
Nos
1
Nos
48
Nos
36
Nos
RATE
(RS)
AMOUNT
(RS)
3
Supply and installation of wall mounted Regulators
Conformant to EP SS 316L Tubes
Make: Swagelok/ Parker/GCE or Equivalent
Size of Inlet and Outlet Ports ¼” and Operating
pressure 230 Bar
A. Gas Source : HP Nitrogen Cylinder
1
Nos
1
Nos
1
Nos
1
Nos
1
Nos
1
Nos
6
Nos
A. Gas in the line : HP Nitrogen Cylinder
1
Nos
B. Gas S in the line: HP Oxygen Cylinder
1
Nos
C. Gas in the line: HP Argon Cylinder
1
Nos
D. Gas in the line: Compressed air (LEOS)
1
Nos
E. Gas in the line: Nitrogen from LN2 plant (LEOS)
1
Nos
F. Gas in the line: HP Helium Cylinder
1
Nos
6
Nos
4
Nos
B. Gas Source: HP Oxygen Cylinder
C. Gas Source: HP Argon Cylinder
D. Gas Source: Compressed air (LEOS)
E. Gas Source: Nitrogen from LN2 source (LEOS)
F. Gas Source: HP Helium Cylinder
6 Sources of Gas: Total
4
Pressure Gauges with 2” dial
Conformant to EP SS 316L Tubes
Make: Swagelok/ Parker/GCE or Equivalent
Size of Ports ¼” and Line pressure upto 10 bar
Total
5
Supply and installation of Cylinder Holders
7. Important Notes
1. The vendors may visit the site before submit their quote.
2. Shall mention the make of Valves, tubes and other accessories along with the quote.
3. Shall submit their previous experience for the estimated value single work order/ PO or
two work order/ PO amounting to total estimated value along with the quote.
4. The test certificates for the Valves, tubes and other accessories shall be submitted along
with Delivery Challan (DC) at the time of supply.
5. All joints are to be orbital welded to ensure zero leak in the lines.
6. The vendor is required to provide the Schematic drawing of the gas distribution system
along with the quote.
7. Payments are on actual measurements and completion of work reports and satisfactory
installation.
8. The Vendor has to provide minimum 2 years warranty for gas distribution system for
zero leak rate against manufacturing and workmanship defects. The vendor has to pass
all warranty certificates for Valve, Regulator, tubes etc from third party to LEOS.
NOTE:
1.
Tender documents are available on ISRO Website www.isro.org Interested tenderers
may, at their option download the tender documents from the website and submit their
offers along with the prescribed tender cost in the form of Bank Draft as per details in the
Tender Notification.
2.
Tender documents also can be obtained against the above Tender Notice, from Purchase
Officer, Laboratory for electro-optics systems, 1 st stage, 1st cross, Peenya Industrial
Estate, Bangalore – 560 058, India on payment of non-refundable tender fee as indicated
above, on all working days between 9.00 Hrs to 16.00Hrs.
3.
Tender fee shall be payable only in the form bank draft drawn in favour of Accounts
Officer, LEOS, payable at Bangalore. No other mode of payment for tender fee is
acceptable.
4.
DD should not be dated prior to the date of advertisement / from the date of website.
Separate requests and demand drafts shall be sent for each tender document.
5.
Vendors/firms name and tender No. shall be indicated on the reverse side of the Demand
Draft.
6.
While requesting for tender documents, please do not Superscribe tender number and
due date on the envelope.
7.
Detailed specifications, terms and conditions are furnished in the tender documents.
8.
LEOS will not be responsible for non-receipt of tender documents/offers due to postal
delay/loss in transit.
9.
Quotations received without payment of tender fee will be treated as unsolicited.
10. Indian agents while quoting on behalf of their principals are requested to provide
necessary authorization letter from their principals.
11. The offer should be valid for the period of ninety days from the date of opening.
12. Quotations received after the due date and time will not be considered.
13. While submitting your offer please Superscribe tender No. and due date on the envelope.
14. If tender opening date happens to be a public holiday tender will be opened on the next
working day.
15. No request for the extension of the due date will be considered.
16. Purchase Officer, LEOS reserves the right to accept or reject any tenders in part or full
without assigning any reasons thereof.
sd/S. SUBRAMANYA
PURCHASE & STORES OFFICER
for & on behalf of President of India
The Purchaser
REQUEST FOR PROPOSAL NO. LEAO 2014 000 379 01 DUE ON 28 January 2014
SPECIAL INSTRUCTIONS FOR TWO (2) PART TENDER
We invite your offer duly signed, consisting in Two (2) Part envelopes marked as follows:
a)
PART – I
TECHNICAL & COMMERCIAL TERMS (in duplicate)
b)
PART - II
PRICES (in duplicate)
1.0
PART-I TECHNICAL & COMMERCIAL
1.1
Our Tender Enquiry contains technical requirements and specification of
“Supply and Installation of High Purity Gas Distribution System
” The detailed technical specification of offer should be covered in this part. The Part-I
1.2
1.3
1.4
should not contain prices. Please enclose Compliance Statement for all the
specifications (point by point) is to be prepared and duly signed.
Our standard terms and conditions listed at Enclosure-I. You shall confirm compliance
to all points of Enclosure-I. In addition, you shall also confirm compliance to the points
listed in Annexure-I. The Terms and conditions shall form part of the contract. The
compliance statement for commercial terms and conditions duly signed shall be sent
with Part-I of the envelope in duplicate.
Also enclose a copy of the details indicated in price quote (WITHOUT PRICE OR
BY MASKING THE PRICE) mainly to know the items/description for which you
have indicated prices in the price bid.
THIS PART SHOULD NOT CONTAIN ANY PRICE DETAILS. THIS PART SHOULD BE
KEPT IN SEPARATE COVER SUPERSCRIBED AS UNDER:-
Quotation against Tender No. LEAO 2014 000 379 01
Due on 28 January 2014
at 16:00 Hours (IST)
FOR THE
“Supply and Installation of High Purity Gas Distribution System
”
PART I - TECHNICAL & COMMERCIAL
2.0
PART II – PRICE BID
2.1
The prices for the items shall be indicated item wise in this part. All the items
mentioned in the Technical Part shall be mentioned here and prices indicated against
each. The break-up for each item of supply or service shall be indicated. Wherever
options are quoted, the same shall also be indicated with quantity and unit rate
separately. The prices are to be mentioned both in figures and words.
The prices shall be valid for a minimum period of 180 days.
This part shall also be kept in a separate sealed cover superscribing as follows:
Quotation against Tender No. LEAO 2014 000 379 01
Due on 28th January 2014 at 16:00 Hours (IST)
FOR THE
2.2
2.3
“Supply and Installation of High Purity Gas Distribution
System ”
3.0
PART II – PRICE BID
THE TWO SEALED COVERS PROPOSED AS ABOVE SHOULD BE KEPT IN
ANOTHER ENVELOPE, SEALED AND SUPERSCRIBED AS UNDER:Quotation against Tender No. LEAO 2014 000 379 01
Due on 28th January 2014 at 16:00 Hours (IST)
FOR THE
“Supply and Installation of High Purity Gas Distribution
System ”
Containing TWO SEPARATE COVERS PART I & PART II.
ADDRESSED TO:
PURCHASE & STORES OFFICER
LABORATORY FOR ELECTRO OPTICS SYSTEMS
GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
1ST STAGE, 1ST CROSS, PEENYA INDUSTRIAL ESTATE
BANGALORE – 560 058, INDIA
PHONE
+91-80-2839 8836
FAX +91-80-2839 1964
Email: [email protected]
3.1
The cover should indicate “ From” address
GENERAL
1.
Normally we do not open PART-II, if PART-I does not meet with our technical
specification / requirements. Your offer prepared as above should reach us on or before
the due date and time i.e. 28 January 2014 AT 16:00 HOURS (IST). The offers
received after the due date and time will be treated as invalid.
2.
We would request you to send us an advance intimation on the dispatch particulars of
your bid, by fax or by email as soon as possible.
3.
In case you do not wish to participate in the bid, we would appreciate your returning the
tender enquiry to us with a regret letter.
IMPORTANT : “QUOTATIONS RECEIVED BY EMAIL / FAX WILL BE TREATED AS
INVALID”
- X-
ANNEXURE – I
Tender No: LEAO 2014 000 379 01 Due on 28th January 2014 at 16.00 Hrs. [IST]
LABORATORY FOR ELECTRO OPTICS SYSTEMS
BANGALORE
The following specific articles shall form part of LEOS Contract in addition to the Standard Terms and
Conditions:
Sl.No
1
2
3
4
5
6
7
8
9
10
11
Article
Delivery Terms
Prices shall be quoted on C & F Bangalore
basis or Ex-works or FOB, FCA etc
If not, Department will choose any one of
them.
Currency in which prices are quoted
Delivery Period
Firm delivery period shall be quoted
Payment Terms
a) Sight Draft through State Bank of
India, I phase, Peenya Industrial
Estate, Bangalore: 560058. INDIA for
foreign vendor.
b) 100% Payment within 30 days after
receipt & acceptance of Stores for
Indian Suppliers.
Bank Charges
Vendor shall be bear all bank charges outside
India
Warranty
Vendor shall give minimum Twenty Four (24)
months warranty from the date of
commissioning and acceptance OR as per
enclosure
Performance Guarantee
Vendor shall provide Performance Bank
Guarantee for 10% of the Contract Price for
satisfactory performance of the items supplied
during Warranty period.
Indian Agent
Name & Address of Indian Agent.
LEOS will not pay any Agency Commission
Liquidated Damages for late supply.
Vendor is liable to pay liquidated damages at
0.5% per week for delay in supply, subject to
a maximum of 10% of the Contract Price.
Transit Insurance
Vendor shall insure the item from Warehouse
(Seller) to Warehouse (Purchaser) at his cost.
Law Applicable:
Indian Law
Bidders Confirmation
Sl.No
ARTICLE
12
Bidders Confirmation
INSTALLATION:a) Please specify who will undertake
installation of the system at LEOS,
Bangalore, India.
b) The price quoted are inclusive of
Installation charges.
13
14
INCOME TAX:
Acceptance for recovery of Income tax, if
applicable, as per Indian Income Tax rules, on
services viz.: installation etc.
AMC
[i] Vendor shall undertake the Annual
Maintenance of the system after
Completion of Warranty. The AMC
charges shall be as follows:
(a) Comprehensive.
(including spares)
(b) Non-Comprehensive.
(without spares)
(c) Per call basis.
[ii] The AMC charges shall be valid for a
Period of 3 years after Warranty.
15
16
17
18
Place:
Date:
SUPPLY OF SPARES/SERVICES.
Vendor shall provide uninterrupted supply of
spares/services for a minimum period of 10
years after Warranty.
VALIDITY
The quote / prices shall be valid for a period of
180 days from the date of Tender opening.
Price Bid Masking :
Whether copy of Price Bid after Masking the
prices has been enclosed in the Technical Bid
If a firm quotes 'NIL' charges / consideration,
the bid shall be treated as unresponsive and
will not be considered.
Authorized Signatory
Company Seal
INSTRUCTIONS TO TENDERERS AND GENERAL TERMS AND CONDITIONS OF
PURCHASE
1.
Instructions to Tenderers:
1.
The Tenderers should submit quotations in duplicate in a sealed envelope, superscribing the Tender No. & due date of
opening and complete in all respects with
technical specifications including pamphlets & catalogues.
2. A Proforma Invoice may also be given which should contain the following information
(a) The FOB value, the C&F value for import by Sea-freight/Air freight upto and for air parcel post upto Bangalore-58 should be separately
indicated.
(b) Agency Commission: LEOS will not pay any Agency Commission.
(c) The Contractor shall Invoice only for the nett amount payable to him after deducting the amount of Agency Commission included in the
Invoice which would be paid to the Indian Agents directly by the Purchaser. However, the Contractor’s Invoice should separately reflect the
amount of commission payable to his Indian Agent.
(d) The earliest delivery period and country of origin of the Stores.
(e) Banker’s name and address of the contractor.
(f)
The approximate nett and gross weight and dimensions of the packages/cases.
(g)
Recommended spares for satisfactory operation for a minimum period of one year.
(h)
Details of any technical service, if required for erection, assembly, commissioning and demonstration.
3.
The FOB & C&F prices quoted should be inclusive of all taxes, levies, duties arising in the tenderer’s
country.
4.
The offer should be valid for a minimum period of 120 days from the due date of opening of the tender.
5.
Samples, if called for, should be sent Free of all charges.
6.
Late tenders will not be considered. Quotations by cable must be followed by detailed offers, to reach
within 15 days.
7.
Offers made by Indian Agents on behalf of their principals, should be supported by the Proforma
Invoice of their principals.
8.
The details of Import License will be furnished in the Purchase Order.
9.
The authority of person signing the tender, if called for, shall be produced.
10. Instruction/Operation manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate. All
documents/correspondence should be in English language only.
11. The purchaser reserves the right to accept or reject the lowest or any other offer in whole or in part
without assigning any reason.
12. It is expressly agreed that the acceptance of the stores contracted for is subject to final approval in
writing by the Purchaser.
13. (a) Part shipment is not allowed unless specifically agreed to by us.
(b) As far as possible stores should be dispatched by Indian Flagged vessels/Air India or through any Agency nominated by us.
14. Inspection/Test Certificate should be provided for the goods after testing it thoroughly at the Contractor’s works if any inspection by
Lloyds
or any other testing agency is considered necessary, it shall be arranged by contractors.
15. Where erection or assembly or commissioning is a part of the contract it should be done immediately on notification. The contractor
shall
be responsible for any loss/damages sustained due to delay in fulfilling this responsibility.
16. For items having shelf life, those with maximum shelf life should be supplied, if order is placed.
1.
Terms & Conditions:
1. Definitions:
(a)
(b)
(c)
(d)
The term ‘Purchaser’ shall mean the President of India or his successors or assigns.
The term ‘Contractor’ shall mean, the person, firm or company with whom or with which the Order for the supply of stores is
placed and shall be deemed to include the Contractor’s Successors, representatives, heirs, executors and administrators unless
excluded by the contract.
The term ‘Purchase Order’ shall mean, the communication signed on behalf of the Purchaser by an officer duly authorized
intimating the acceptance on behalf of the Purchaser on the terms & conditions mentioned or referred to in the said communication
accepting the Tender or offer of the Contractor for supply of Stores or plant machinery or part thereof.
The term ‘Stores’ shall mean, what the Contractor agrees to supply under the contract as specified in the Purchase Order.
2. Prices:
Tenders offering firm prices will be preferred. Where a price variation Clause is insisted upon by a tenderer, quotations with a reasonable
ceiling should be submitted. Such offers should invariably be supported by the base price taken into account at the time of tendering & also the
formula for any such variations.
3. Terms of Payment:
3.1
3.2
Being a Department of Government of India, the normal terms of payment are by Sight Draft. However, other terms of payment like
establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon.
The Sight Draft/Letter of Credit will be operative on presentation of the under mentioned documents :(a)
(b)
(c)
(d)
(e)
(f)
(g)
Original Bill of Lading/Airway Bill.
Commercially certified Invoices describing the stores delivered, quantity, unit rate and their total value in triplicate.
The Invoice should indicate the discounts, if any, and Agency Commission separately.
Packing List showing individual dimensions and weight of packages.
Country of Origin Certificate in duplicate.
Test Certificate
Declaration by the Seller that the contents in each case are not less than those entered in the Invoice & the quality of
the Stores are guaranteed as per the specifications asked for by the Purchaser.
Warranty & Guarantee Certificates vide Clause 20.
4. Import License:
Reference to Import License No. and date and contract number and date shall be prominently indicated in all the documents vide para 3.2.
5. Demurrage:
Supplier shall bear demurrage charges if any incurred by the Purchaser due to delayed presentation of shipping documents as prescribed in Para
3.2. to the Bankers within reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within ¾ days from
the date of Air Way Bill for Air consignments.
6. Address of the Indian Agents:
--------------------------------------------------------------------------------------------------------------------------------------------------------7. Guaranteed Time of Delivery:
The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, Delivery must be
completed within the dates specified therein.
8. Inspection and Acceptance test:
8.1 The Purchaser’s representatives shall also be entitled at all reasonable times during manufacture to inspect, examine & test on the
Contractor’s premises the material & workmanship of all Stores to be supplied under this Contract & if part of the said Stores is being
manufactured on other premises, the Contractor shall obtain for the Purchaser’s representative permission to Inspect examine & test as if the
equipment were being manufactured on the Contractor’s premises. Such Inspection, examination & testing shall not release the contractor from
the obligations under this contract.
8.2 For tests on the premises of the Contractor or any of his sub contractors, the Contractor shall provide free of cost assistance labour,
materials, electricity, fuel and instruments as may be required or as may be reasonably needed by the Purchaser’s representative to
carry out the tests efficiently.
8.3 When the Stores have passed the specified test, the Purchaser’s representative shall furnish a certificate to this effect in writing to
the Contractor. The Contractor shall provide copies of the tests Certificates to the Purchaser as may be required.
9. Mode of dispatch:
Generally, Stores should be dispatched by Indian Flagged Vessel/Air India or through any other Agency nominated by the Purchaser. A copy
of the Invoice and packing list should invariably be kept inside each of the package.
10. Port of Entry:
Chennai/Bangalore
11. Port of Consignee:
Stores Officer, LEOS/ISRO, Bangalore .
12. Ultimate Consignee:
Stores Officer, LEOS/ISRO Bangalore (INDIA).
13. Shipping Marks:
The marks on the shipping documents such as Invoice, bill of lading and on the packages should be as follows :-
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------PURCHASE ORDER NO……………………
…………………
GOVERNMENT OF INDIA
Department of Space
Laboratory for Electro-Optics Systems
1st Stage, 1st Cross, Peenya Industrial Estate
Bangalore-560 058
Date
Destination……………………………
………………..
Port of Entry
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------14. Insurance of the Stores:
The Purchaser shall be responsible for insuring the Stores wherever considered necessary. The Contractor, shall however be responsible for
notifying as per proforma enclosed to the Purchaser or the insurers nominated by the Purchaser. The complete details of the proposed
shipments including the value of each shipment and other relevant data, immediately after shipment to enable the Purchaser or the insurers to
arrange for the insurance of the insurance policy, if required. The necessity or otherwise of insurance will be as indicated in the Purchase Order.
15. Contractor’s default liability:
15.1
The purchaser may upon written notice of default to the Contractor terminate the Contract in whole or in part in circumstances
detailed hereunder.
(a)
If in the judgement of the Purchaser the Contractor fails to made delivery of Stores within the time specified in the Contract
Agreement or within the period for which extension has been granted by the Purchaser to the Contractor.
If in the judgement of the Purchaser the Contractor fails to comply with any of the other provisions of this contract
(b)
15.2
15.3
15.4
In the event of Purchaser terminates the contract in whole or in part as provided in Clause 15.1 the purchaser reserves the right
to Purchase upon such terms and in such a manner as he may deem appropriate Stores similar to that terminated and the
Contractor shall be liable to the Purchaser for any additional cost for such similar stores and/or liquidated damages for delay as
defined in Clause 19 until such reasonable times as may be required for the final supply of Stores.
If this contract is terminated as provided in Clause 15.1 the Purchaser in addition to any other rights provided in this Article,
may require the Contractor to transfer title & deliver to the Purchaser under any of the following cases in the manner & as
directed by the Purchaser.
(a) Any completed Stores
(b) Such partially completed Stores, drawing, information & Contract rights (hereinafter called manufacturing material) as
the Contractor has specifically produced or acquired for the performance of the contract as terminated, The Purchaser
shall pay to the Contractor the Contract price for completed Stores delivered to & accepted by the Purchaser & for
manufacturing materials delivered and accepted.
In the event the Purchaser does not terminate the Contract as provided in Clause 15.1 the Contractor shall continue the
performance of the Contract, in which case he shall be liable to the Purchaser for liquidated damages for delay as set out in
Clause 19 until the Stores are accepted.
16. Replacement:
If the Stores or any portion thereof is damaged or lost during transit, the Purchaser shall give notice to the Contractor setting forth particulars of
such stores damaged or lost during transit. The replacement of such Stores shall be effected by the Contractor within a reasonable time to avoid
unnecessary delay in the intended usage of the Stores. The price of replacement items shall be paid by the Purchaser on the basis of original
price quoted in the tender or as reasonably worked out from the tender. The cost of damages will however be claimed by the Purchaser from
the insurance company. The import License/Customs Clearance Permit for the replacement will be provided by the Purchaser.
17. Rejection:
In the event that any of the Stores supplied by the Contractor is found defective in material or workmanship otherwise not in conformity with
the requirements of the Contract specifications, the Purchaser shall either reject the Stores or request the Contractor, in writing to rectify the
same. The Contractor on receipt of such notification shall either rectify or replace the defective Stores free of cost to the Purchaser. If the
Contractor fails to do so, the Purchaser may at his option either :(a) replace or rectify such defective Stores & recover the extra cost so involved from the Contractor or
(b) terminate the Contract for default as provided under Clause 15 above.
(c) Acquire the defective Stores at a reduced price considered equitable under the circumstances.
The provision of this article shall not prejudice the Purchaser’s rights under Clause 19.
18. Extension of Time:
If the completion of supply of stores is delayed due to reason of Force Majeure such as acts of God, acts of public enemy, acts of Government,
fires, floods, epidemics, quarantine, restrictions, strikes and freight embargoes, the Contractor shall give notice within 15 days to the Purchaser
in writing of his claim for an extension of time. The Purchaser no receipt of such notice after verification, if necessary may agree to extend the
Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the contract.
19. Delay in Completion/ liquidated Damages:
If the Contractor fails to deliver the Stores within the time specified in the Contract or any extension thereof, of Purchaser shall recover from
the Contractor as liquidated damages a sum of one half of one percent (0. 5 percent) of the Contract price for each calender week of delay. The
total liquidated damages shall not exceed ten percent (10 percent) of the contract price. Stores will be deemed to have been delivered only
when all its component parts are also delivered if certain components are not delivered in time, the Stores will be considered as delayed until
such time as the missing parts are delivered.
20. Guarantee & Replacement:
(a)
The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down, for material,
workmanship and performance.
(b)
For a period of twelve months after the acceptance of the stores, if any defects are discovered therein or any defects therein are
found to have developed under proper use arising from faulty materials, design or workmanship contractor shall remedy such
defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the
Purchaser who shall state in writing in what respect the stores or any part thereof are faulty.
If in the opinion of the Purchaser, it becomes necessary to replace or renew any defective stores such replacement or renewal shall
be made by the Contractor free of all costs to the Purchaser provided the notice informing the contractor of the defect is given by
the purchaser in this regard within the said period of 14 months from the date of acceptance thereof.
Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject or repair or replace at the cost of the
Contractor the whole or any portion of the defective stores.
The decision of the Purchaser, not withstanding any prior approval or acceptance or inspection thereof on behalf of the Purchaser,
as to whether or not the Stores supplied by the contractor are defective or any defect have developed within the said period of 12
months or as to whether the nature of the defects requires renewal or replacement shall be final, conclusive and binding on the
contractor.
To fulfill guarantee conditions outlined in Clause 20 (a) above, the Contractor shall, at the option of the purchaser, furnish a Bank
guarantee (as prescribed by the Purchaser-Bank Guarantee enclosed) from a Bank approved by the Purchaser for an amount
equivalent to 10% of the value of contract along with first shipment documents. On the performance & completion of the Contract
in all respects, the Bank Guarantee will be returned to the Contractor without any interest.
All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of Stores at Purchaser’s site.
Even while the 12 month guarantee applies to all Stores in case where a greater period is called forth by our specifications then such
a specification shall apply; in such cases the period of 14 months referred to in Clause 20(b) and (c) shall be the ‘asked for’
guarantee period plus two months.
(c)
(d)
(e)
(f)
(g)
(h)
21. Requirement of additional numbers of the Stores/Spare
parts ordered:
The Contractor shall also undertake the supply of additional number (Nos) of items covered by the Order as considered necessary by the
Purchaser at a later date. The actual price to be paid shall be mutually agreed to after negotiations.
22. Packing:
(a)
The Contractor wherever applicable shall pack & crate all Stores for sea/air shipment as applicable in a manner suitable for export
to a tropical humid climate in accordance with internationally accepted export practices and in such a member so as to protect it
from damage & deterioration in transit by road, rail or sea for space qualified stores. The contractor shall be held responsible for all
damages due to improper packing.
(b) The Contractor shall ensure that each box/unit of shipment is legible and properly marked for correct identification. The failure to
comply with this requirement shall make the contractor liable for additional expenses involved
(c) The Contractor shall notify the Purchaser of the date of shipment from the port of embarkation as well as the expected date of
arrival of such shipment at the designated port of arrival.
(d) The Contractor shall give complete shipment information concerning the weight, size, content of each packages etc.
(e) Transshipment of equipment shall not be permitted except with written permission of the Purchaser.
(f) Apart from the dispatch documents negotiated through Bank, the following documents shall also be airmailed to the Purchaser
within 7 days from the date of shipment by sea & within 3 days in case of air consignments.
(a) Commercial Bill of Lading/Air Way Bill/Post Parcel Receipt (two non-negotiable copies.)
(b) Invoice (3 copies)
(c) Packing List (3 copies)
(d) Test Certificate (3 copies)
(e) Certificate of Origin.
Contractor shall also ensure that one copy of the packing list is enclosed in each case.
23. Arbitration:
If at any time any question, disputes or differences whatsoever shall arise between the Purchaser and the Contractor upon or in connection with
this contract, either party may forthwith give to the other notices in writing of the existence of such question, dispute or difference & the same
shall be referred to the adjudication of two arbitrators, one to be nominated by Purchaser, other by a Contractor and in the event of any
difference of opinion, the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in accordance with the rules &
procedure for arbitration of the International Chamber of Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may
be determined by them, However, the venue of such arbitration should be in India.
24. Language and measures:
All documents pertaining to the contract including specifications schedule notices, correspondence, operating & maintenance instructions
drawings or any other writings shall be written in English language. The metric system of measurement shall be used exclusively in this
contract.
25. Indemnity:
The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this contract are free and clean of Infringement
of any Patent copy right or trademark and shall at all times indemnify the Purchaser against all claims which may be made in respect of the
Stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accidents or damage
which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by
him for the fulfillment of the contract.
26. Counter Terms & Conditions of Suppliers:
26.1
Where counter terms and conditions/printed or cyclostyled conditions have been offered by the supplier, the same shall no be
deemed to have been accepted by the Purchaser, unless specific written acceptance thereof is obtained.
26.2
Tender documents can be obtained from ISRO website also. In case a tenderer is using the documents and forms from
the website, the cost of tender documents can be sent to the addressee (in the form of Bank draft) along with quotations”.
27. Security interest:
On each item to be delivered under this contract, including an item of work in progress in respect of which payment have been made in
accordance with the terms of the contract. Purchaser shall have a security interest in such item which shall be deemed to be released only at the
time when the applicable deliverable item is finally accepted and delivered to the Purchaser in accordance with the terms of the contract. Such
security interest of the Purchaser shall constitute a prior charges as against any other charge of interest created in respect of such items by any
other entity.
28. Bank Charges:
While the Purchaser shall bear the bank charges payable to his Bankers (State Bank of India, Peenya Branch, Industrial Estate Peenya,
Bangalore – 560 058) the Contractor shall bear the Bank charges payable to his Bankers including the charges towards advising amendment
commissions.
29. Training:
The Contractor shall, if required by the Purchaser, provide facilities for the practical training of Purchaser’s engineering or technical personnel
from India and for their active association on the manufacturing processes throughout the manufacturing period of the contract/stores number
of such personnel to be mutually agreed upon.
30. Applicable Law:
The Contract shall be interpreted, construed and governed by the laws of India.
LABORATORY FOR ELECTRO-OPTICS SYSTEMS
PURCHASE SECTION
TENDER ENQUIRY NO: LEAO 201400037901
DATE:
IMPORTANT NOTE
1. THE LAST DATE FOR SUBMISSION OF YOUR OFFER IS WITHIN 16.00 Hrs.
OF 28-01-2015.
2. TENDER OPENING DATE : 29-01-2015 AT 11.00 Hrs.
3. IN CASE YOU ARE UNABLE TO QUOTE, PLEASE SEND REGRET LETTER
TO [email protected].
4. INDIAN AGENTS SHALL NOT REPRESENT MORE THAN ONE PRINCIPAL
WHILE SUBMITTING THEIR OFFER. WHEREVER WE RECEIVE OFFERS
OF ONE INDIAN AGENT REPRESENTING TWO DIFFERENT PRINCIPALS,
BOTH THE OFFERS ARE LIABLE TO BE REJECTED.
5. PLEASE FURNISH YOUR PAN/TIN/TAN /SERVICE TAX REGISTRATION
NO. ETC WHILE QUOTING.
6. EXCISE DUTY : WE ARE EXEMPTED FROM PAYMENT OF EXCISE DUTY
VIDE GOVERNMENT NOTIFICATION NO. 10/97 DT. 01.03.1997 FOR WHICH
NECESSARY EXEMPTION CERTIFICATE WILL BE FURNISHED FOR THE
SUCCESSFUL TENDERERS
7. WE ARE EXEMPTED FROM THE PAYMENT OF CUSTOMS DUTY VIDE
CUSTOMS NOTIFICATION NO. 12/2012 CUSTOMS SL. NO. 449.
8. YOUR QUOTE SHOULD BE VALID FOR 180 DAYS.
9. PURCHASE PREFERENCE/PRICE PREFERENCE WILL BE GIVEN TO
PSU/SSI UNITS AS PER THE EXISTING RULES OF THE GOVERNMENT.
10. THE EVALUATION OF THE TENDER WILL NOT BE BASED ON
CONDITIONAL DISCOUNT. IF ANY CONDITIONAL DISCOUNTS ARE
COATED BY THE PARTY, THE QUOTE WILL NOT BE CONSIDERED.
(S.SUBRAMANYA)
PURCHASE & STORES OFFICER.