TENDER ENQUIRY [ WEB TENDER ] Tender No : 1300000883

TENDER ENQUIRY
[ WEB
Tender No
Purchasing Executive
To
: 1300000883
: Praful M Patil
Telephone No:
Fax No:
Email ID:
Tender Fee:
0.00
EMD Amount:
0.00
Pre Bid Meeting Date
Tender Opening Date:
23.02.2015
Offer should be valid up to: 23.06.2015
Security Deposit:
0.00 % of PO
TENDER ]
Department:
Purchasing Executive:
Telephone No:+91
Fax No:+91
Email ID:
EY COMMERCIAL
Praful M Patil
23719158
23741386
[email protected]
Tender Number:
Tender Date:
Tender Closing Date
Tender Closing Time
RFQ Number:
1300000883
28.01.2015
23.02.2015
15:00:00
2130000294
Pre Bid Meeting Time
Tender Opening Time:
00:00:00
15:00:00
Perf. Bank Guarantee:
10.00 % of
PO value
( Kindly read and refer relevant terms & conditions for further details. Do ensure to Quote Department Name, Purchase
Executive's Name, Tender Number, Closing date & time and RFQ Number in your Quotation & related correspondence )
Dear Sir / Madam ,
SUB:- SUPPLY OF SOUND LEVEL METER TYPE 2250-B AS PER SPECIFICATION AT EASTYARD , MDL.
Mazagon Dock Limited (MDL) invites Competitive - Bid from reputed suppliers for the following in TWO BID system
(Part I Techno-Commercial Bid & Part II - Price Bid).
Sl.No.
00100
Material/Service Details
Quantity/Unit
Delivery Date
Material Number:- 510000000000002123
1 Number
14.04.2015
Sound Level Meter Type 2250-B
Material Description :SOUND LEVEL METER- TYPE 2250-B, Make: Bruel & Kjaer With
Calibration Certificates,Fitted with octave band filters, Integration on 31.5Hz to 8 KHz octave bands.
Terms & Conditions as indicated in Part A of this tender and other enclosures / annexures form an integral part of this
tender document. We look forward to receive your most competitive and reasonable offer against this Tender.
For Mazagon Dock Ltd
Page: 1 of 1
PART A for Tender No. 1300000883
E TENDER ENQUIRY (for TWO Bid System)
MAZAGON DOCK LIMITED INVITES COMPETITIVE e BIDS in TWO BID SYSTEM (Part-I Techno
Commercial Bid and Part-II Price Bid) for the following Work / Supplies;
Issue of E - Tender Enquiry Document: This e-tender enquiry can be downloaded from our E-procurement
website https://mdl.eproc.in. To login and quote against this e-tender on E-procurement portal, bidders should
have Digital Signature Certificate (DSC). The details of DSC are available on the MDL website. For DSC you
can contact Help Desk for upgrade to Premium Services, DSC Renewal & RESET process (+91-22-66865600
or [email protected]). For dedicated MDL support, please contact Mr. Chandan Pedamkar, Tel : +9122-66865610 or [email protected]
1.
Duplicate supply clause: In case of supply of duplicate/spurious/substandard items by the firm, MDL will
resort to prosecution of the firm by taking legal action with all the stringent measures against the firm for
supplying such items which leads to delay of the project of national importance and has endangered the
national security. The firm will also be blacklisted in MDL and will be debarred from quoting in future MDL
tenders and the same will be intimated to all other public sector undertakings and other Government
organization
2.
Description of Work / Supplies / Services:
SUPPLY OF SOUND LEVEL METER TYPE 2250-B AS PER SPECIFICATIONS FOR
EASTYARD,MDL.
INSTRUCTIONS TO THE BIDDERS
3.
Bidders should submit the following documents along with their offer:
i) Bidders Company Profile and shop & establishment registration certificate/registration certificate from local
body for conducting business.
ii) The value of the similar supplies (i.e. Supply of MEASURING INSTRUMENTS) during last 3 years should
not be less than Rs 2.5 Lakhs. Order copies & work completion certificates to be appended.
Note: Sr i ) not required for permanent registered vendors with MDL.
4.
Bidders registered with Mazagon Dock Limited should furnish copy of valid registration certificate.
5.
Validity Period: Bids / Offers shall have the validity period of 120 Days from the tender closing date. A bid valid for a shorter
period will be liable for rejection by MDL as non-responsive.
6.
Submission of offer in Two Bid System: Offer must be submitted online in Two parts .
Part-I: Technical Bid consisting of
i)
ii)
iii)
iv)
v)
vi)
Bidder’s Statement on their Company Letterhead indicating Tender No, Tender Date, confirming
compliance and acceptance on the Scope of Supply and other Terms and conditions as included
in this tender enquiry, duly signed, stamped and dated by bidder’s authorized person(s). Scan
copy to be uploaded in e tendering.
Acceptance on clauses of Tender Enquiry, STACS ,GT&C in the Prescribed Formats (as per
Enclosure- 3 ,4 & 5) duly stamped, signed & filled ‘Accepted OR Not Accepted’ as applicable for
each of the clause. To be filled in e tendering and also scanned copy to be attached in e tender.
Price schedule BLANKING the PRICES but clearly indicating ‘QUOTED / NOT-QUOTED’ as
applicable against each of the listed item in the prescribed format of e tender.
Bidders / Vendors should submit additional documents indicated at Para 2 above and enclosed
scan copy of required documents at e tender.
Bidder should confirm the specifications of the offered item as per tender requirement. Firm
should submit the detail catalogues (if any) for technical scrutiny. Firm should attach the scan
copy of confirmatory matrix & deviation sheet Enclosure-6 at e tender.
Copies of valid Registration or Approval certificates in case of Bidder’s firms registered with MDL/
NSIC.
Tender No.1300000883
viii)
Bank details for payment by NEFT in the prescribed format available at MDL website.
Part-II : This should contain only the PRICES for each of the listed items strictly in the prescribed format
provided with the e- tender.
7.
Bid Rejection Criteria: A) Following bids shall be categorically rejected;
1) The Bids received not through e tender.
B) Following bid rejection criteria shall also render the bids Liable for Rejection.
1) Bidder’s failure to submit sufficient or complete details for evaluation of the bids within the given period
which may range in between two to three weeks depending on the deficiencies noticed in the
drawings / technical data which shall not however conflict with validity period.
2) Incomplete / misleading / ambiguous bids in the considered opinion of TNC.
3) Bids with technical requirements and or terms not acceptable to MDL / Customers / External agency
nominated as applicable.
4) Bids received without pre-qualification documents where required as per the tender.
5) Bids not meeting the pre-qualification parameters stipulated in the tender enquiry.
6) Unreasonably longer delivery period quoted by the firm.
7) Validity period indicated by bidders is shorter than that specified in the tender enquiry.
8) Bidders not agreeing to furnish required Security Deposit / Required Contract Performance Guarantee
till completion of the supplies / services as per contract.
8.
Delivery Period : Please note that delivery date shown in the tender document is indicative only.
Sound meter as per specifications should be supplied within 6 weeks from the date of receipt of purchase
order.
9.
Pricing: Bidder shall quote the prices of all items listed in the price sheet format of the tender enquiry for delivery of the
items in MDL store / completion of the work at MDL site. The prices quoted shall remain firm and fixed during
the currency of the order / contract unless agreed otherwise by MDL.
10.
Terms of Payment: No advance in any manner will be paid to the contractor.
Our payment terms shall be as under: 90% Payment towards supply of Sound meter will be made through NEFT between 25-30 days for quantity
supplied & tested on submission of documents such as invoices, QC Clearance certificate, acceptance
certificate by user QA-EY and calibration certificate etc. as per the Order / Contract terms. 10% order value
shall be retained towards performance security. Performance guarantee can be released after submission of
Bank guarantee of 10% amount in prescribed format as per MDL.
11.
Performance guarantee:Bidder will have to submit a performance guarantee of an amount equivalent to 10% on the value of the
contract/order excluding taxes, duties, freight etc in a prescribed format for the period covering the guarantee
of the product. The performance Bank Guarantee should be valid for additional 1 month beyond expiry of
Guarantee period(i.e. 24 Months + one month).
12.
Guarantee / Warranty: The supplied instrument shall be guaranteed for a minimum period of 24 months from the date of acceptance
by MDL. The contractor will have to rectify any defects noticed in the work either by way of bad material during
guarantee Period at no extra cost to MDL.
13.
Bidders shall abide by all standard Terms & Conditions of Supply (STACS), GT&C and acceptance formats
As per enclosure 3,13 & 14 contained therein should be properly filled, signed & returned by the bidder along
with techno-commercial (Part-I) bid The bidder shall also abide statutory requirements, Official secret act 1923
and safety clauses as per annexure (iv)
Tender No.1300000883
14.
Taxes& Duties: Bidders must indicate the nature of taxes & duties applicable for the work and quote the amounts of Taxes
and Duties as applicable separately as shown in the Part-II price bid format at e tender.
The items/service-wise rates quoted in the Rate sheet should exclude Taxes and Duties. Bidder should
indicate Taxes and Duties as applicable separately under each of the head in the same Rate sheet, which will
be paid extra.
15.
Loading Criteria: Deviations sought by the bidder in respect of Freight, Insurance, Delivery terms & Payment terms shall be
loaded on the bidder/s quoted prices during price evaluation by MDL. An illustration of the loading criteria that
will be adopted is at Enclosure 3. Among the equal bids, bidders with ISO 9000 series accreditation over nonISO bidders.
Evaluation of offer: Bids will be evaluated based on lowest total price for instrument inclusive of taxes, levies,
freight , packing forwarding if any and normalized after loading for deviations as detailed in Enclosure - 3.
16.
Consignee:- The Supplier shall arrange dispatch of goods by appropriate Rail / Road / Sea / Air
Transport mode as per the order and consign the same to;
Chief Manager (Stores-EY)
EAST YARD, MDL
An advance intimation with copy of invoices along with other relevant documents shall be forwarded
to the purchaser. In this case of door delivery, the supplier shall categorically direct the transporter to deliver
the ordered items without insisting for consignee copy of the Lorry Receipt.
17.
NO PRICE PREFERENCE SHALL BE GIVEN TO ANY BIDDER IRRESPECTIVE OF THEIR STATUS.
18.
Modifications to the Bids: Bidders desirous of submitting modified bids prior to the closing date & time may do so by submitting revised
bid online not later than the deadline for submission of bids. Please note that modified bids shall be
submitted through E-Procurement system only.
19.
Public Grievance Cell: A Public Grievance Cell headed by Mr. S.D. Kajawe GM (F-CA) has been set up in the Company. Members of
public having complaints or grievances are advised to contact him on Wednesday between 10.00 hours and
12.30 hours in his office on 3rd floor, FOB Building or send their complaints / grievances to him in writing for
redressal. His Telephone No. is 022 23762121
20.
Liquidated Damages:Time is an essence of the contract therefore the job, as ordered, should be completed on the dates mutually
agreed upon in accordance with the delivery schedule. In cases of delay not attributable to Purchaser beyond
the agreed schedule, the Vendor / Contractor shall pay liquidated damages, a sum representing 0.5% (Half
per cent) per week or part thereof, subject to maximum of 5% of the order value.
21.
Bidders can view the offers submitted after tender opening.
22.
MDL shall not be bound by any printed conditions or provisions in the sellers bid forms or acknowledgement
of contract, invoices, packing list and any other documents which purport to impose any conditions at variance
with the tender terms / final negotiated & accepted terms.
Inspection:Inspection will be carried out by MDL (EY-QA). You shall submit relevant calibration certificate /test certificates
to QA-EY. Items will be inspected upon receipt of instrument in MDL.
23.
We look forward to receive your most competitive and reasonable offer against this tender.
Yours faithfully,
Tender No.1300000883
For MAZAGON DOCK LIMITED,
Praful Patil
MANAGER,
(COMMERCIAL –EAST YARD)
Enclosures:
Enclosure - 1
Enclosure - 2
Enclosure - 3
Enclosure - 4
Enclosure - 5
Enclosure - 6
-
Part-II Price Bid Prescribed Format
Illustration for loading criteria
Tender enquiry terms Acceptance Format
STACS Acceptance Format
General Terms & Conditions acceptance format (GT& C)
Deviation Format
The following Annexure to be down loaded from our website (www.mazagondock.gov.in) under heading ’Tender’ and subheading ‘EY
submarine’
i)
NEFT Format.
ii)
Statutory requirements, Official Secret Act 1923 & Safety clause.
iii) Standard Terms & Conditions (STACS).
iv) General Terms & Conditions of the Tender Enquiry.
Tender No.1300000883
Enclosure-1
PART-II - PRICE BID PRESCRIBED FORMAT FOR TO BE FILLED AT E TENDER
(Please quote on your letter head only)
Tender No. 1300000883
QTY
Sr no
Description of Items
01
SOUND LEVEL METER- TYPE 2250-B, Make: Bruel
& Kjaer With Calibration Certificates,
Fitted with octave band filters,
Integration on 31.5Hz to 8 KHz octave
bands.
Unit Rate
In Rs.
01 Nos
Note:
i)
The Prices indicated in the Price Bid shall be exclusive of Taxes and Duties considering door
delivery till MDL stores.
ii) Rate of all the Taxes & duties applicable are separately indicated against each head as below.
Taxation Details
Tax head
1
Excise Duty
2
Sales tax
3
VAT
4
Others (Bidders to specify)
Rate applicable
On amount
Name: ………………………………….
Designation: ………………………………….
Date: ………………
Bidders Company Seal
Tender No.1300000883
Enclosure-2
LOADING CRITERIA FOR NORMALISING THE PRICE BIDS DUE TO DEVIATIONS
1. The bidder shall quote the rates excluding the taxes & duties. Applicable taxes/duties and the rates shall be
separately indicated in Rate Sheet.
2. MDL may consider to provide the following certificates where exemption is considered
applicable based on the rates of taxes included by the bidder in the price bid format : Issue of “C” / “D” Form with regard to Sales Tax
Bidder to quote accordingly.
3. It is desirable that the bidder accepts the payment terms indicated by the company in the Tender document.
Varied payment terms quoted by indigenous bidders as compared to the terms stated in the Tender document
shall be normalized by adopting the Prime Lending Rate of State Bank of India + 2% thereon on the amount (s)
at variation and/or for the period (no. of days) at variation and LIBOR /EURIBOR rates in case of foreign bidders.
4. For additional delivery period sought by bidder over the stipulated date of delivery/completion of tender, 0.50% per
completed week may be loaded to the quoted price.
5. Deviation sought in respect of rate per week and/or maximum ceiling in respect of Liquidated Damages shall be
loaded on the quoted price. For e.g., the maximum ceiling towards L.D. stipulated in tender is 5% and bidder
seeks to limit it to say 3.5%, then price quoted will be loaded by 1.5%. If rate of L.D. per week in tender is 0.5%
per week or part thereof and bidder seeks it as, say, 0.40% per week or part thereof, the maximum ceiling on
L.D. as per tender will be equated to weeks (10 weeks in this case) and rate proposed by bidder, i.e. 0.4% will be
multiplied by the so equated maximum period (which works to 4%) and the quoted price will be loaded
accordingly by 1%.
6. Delivery, being the essence of the contract, it is desirable for the bidders to adhere to the stipulated clause of
delivery.
Tender No.1300000883
Enclosure-3
TEF (Tender Enquiry Format) ACCEPTANCE FORMAT
(Bidders to fill, sign, stamp and RETURN this form in PART- I bid)
To,
MAZAGON DOCK LIMITED
East Yard Commercial Department
Tender No. 1300000883
TEF
CLAUSE No.
BIDDER’S
REMARK
TEF
CLAUSE
No.
BIDDER’S
REMARK
TEF
CLAUSE
No.
BIDDER’S
REMARK
ACC. / DEV
01
ACC. / DEV.
10
ACC. / DEV
19
02
ACC. / DEV.
11
ACC. / DEV.
20
ACC. / DEV.
03
ACC. / DEV.
12
ACC. / DEV.
21
ACC. / DEV.
04
ACC. / DEV.
13
ACC. / DEV.
22
ACC. / DEV.
05
ACC. / DEV.
14
ACC. / DEV.
23
ACC. / DEV.
06
ACC. / DEV.
15
ACC. / DEV.
07
ACC. / DEV.
16
ACC. / DEV.
08
ACC. / DEV.
17
ACC. / DEV.
09
ACC. / DEV.
18
ACC. / DEV.
COMPANY’S NAME & ADDRESS:
_____________________________
_____________________________
_____________________________
SIGNATURE
DATE
NAME
DESIGNATION
BIDDER’S COMPANY SEAL
:
:
:
:
:
NOTES:
1. Bidders should carefully read the Terms & Conditions of the Tender Enquiry Form (TEF) prior to filling up this
acceptance format.
2. This format should be properly filled, signed and returned by the bidder(s) along with their technical offer for
considering their Bid.
3. Bidder(s) should indicate “ACC” for Accepted, “DEV” for Deviation Taken for each clause number in the
above table.
4. Bidder(s) to attach Separate Sheet indicating all relevant details such as Number & description of the Clause,
Reasons for Deviation and Alternative suggested for any deviations taken by them.
5. Clause numbers shown in the above format also includes the sub-clauses under these clauses. For example
Clause no. 3 means – Clause nos. 3, 3.1, 3.2 a), b), I), ii) & iii).
Tender No.1300000883
Enclosure-4
STACS ACCEPTANCE FORMAT
(Bidders to fill, sign, stamp and RETURN this form in PART- I bid)
To,
MAZAGON DOCK LIMITED
East Yard Commercial Department
Tender No. 1300000883
STACS
CLAUSE No.
BIDDER’S
REMARK
STACS
CLAUSE No.
BIDDER’S
REMARK
101
ACC. / DEV
260
ACC. / DEV.
102
ACC. / DEV
270
ACC. / DEV.
103
ACC. / DEV
280
120
ACC. / DEV
290
ACC. / DEV.
ACC. / DEV.
300
ACC. / DEV.
210
ACC. / DEV.
310
ACC. / DEV.
220
ACC. / DEV.
320
230
ACC. / DEV.
330
ACC. / DEV.
340
ACC. / DEV.
350
ACC. / DEV.
250
ACC. / DEV.
ACC. / DEV.
BIDDER’S
REMARK
360
ACC. / DEV.
ACC. / DEV.
200
240
STACS
CLAUSE No.
NA
COMPANY’S NAME & ADDRESS:
_____________________________
_____________________________
_____________________________
1.
1
2
3
5.
SIGNATURE
DATE
NAME
DESIGNATION
BIDDER’S COMPANY SEAL
:
:
:
:
:
NOTES:
Bidder(s) should carefully read the Standard Terms & Conditions (STACS) included in the tender prior to
filling up this acceptance format.
This format should be properly filled, signed and returned by the bidder(s) along with their technical offer for
considering their Bid.
Bidder(s) should indicate “ACC” for Accepted, “DEV” for Deviation Taken for each clause number in the
above table.
Bidder(s) to attach Separate Sheet indicating all relevant details such as Number & description of the Clause,
Reasons for Deviation and Alternative suggested for any deviations taken by them.
STACS clause numbers shown in the above format also includes the sub-clauses under these clauses. For
example 220 means – clause nos. 220, 221, 222.
Tender No.1300000883
Enclosure-5
ACCEPTANCE FORM FOR GENERAL TERMS AND CONDITIONS
(Bidders to fill, sign, stamp and RETURN this form in PART- I bid)
To,
MAZAGON DOCK LIMITED
East Yard Commercial Department
Tender No. 1300000883
GT&C
CLAUSE No.
BIDDER’S
REMARK
GT&C
CLAUSE
No.
BIDDER’S
REMARK
GT&C
CLAUSE
No.
BIDDER’S
REMARK
A10
ACC. / DEV.
A80
ACC. / DEV
A150
ACC. / DEV
A20
NA
A90
NA.
A160
NA
A30
NA
A100
ACC. / DEV.
A170
A40
NA
A110
ACC. / DEV.
A180
A50
ACC. / DEV.
A120
ACC. / DEV.
A190
A60
ACC. / DEV.
A130
ACC. / DEV.
A200
A70
ACC. / DEV.
A140
ACC. / DEV.
ACC. / DEV.
NA
ACC. / DEV.
NA
COMPANY’S NAME & ADDRESS:
_____________________________
_____________________________
_____________________________
SIGNATURE
DATE
NAME
DESIGNATION
BIDDER’S COMPANY SEAL
:
:
:
:
:
NOTES:
1. Bidders should carefully read the General Terms & Conditions (GT&C) of the Tender
Enquiry prior to
filling up this acceptance format..
2. This format should be properly filled, signed and returned by the bidder(s) along with their technical offer for
considering their Bid.
3. Bidder(s) should indicate “ACC” for Accepted, “DEV” for Deviation Taken for each clause number in the
above table.
4. Bidder(s) to attach Separate Sheet indicating all relevant details such as Number & description of the Clause,
Reasons for Deviation and Alternative suggested for any deviations taken by them.
5. Clause numbers shown in the above format also includes the sub-clauses under these clauses.
For example Clause no. A10 means – Clause nos. A11, A12, A13.
Tender No.1300000883
Enclosure-6
DEVIATION FORMAT
(Bidders to fill, sign, stamp and RETURN this form in PART- I bid)
To,
MAZAGON DOCK LIMITED
East Yard Commercial Department
Tender No. 1300000883
Deviation
Sr. No.
Page Sr. No. or
Enclosure Reference
of the Tender Enquiry
Clause Number
for Which the
Deviation
is Sought
Brief Text
Description of
the Clause
Reasons for Suggested
Deviation Alternative
1.
2.
& so on…
COMPANY’S NAME & ADDRESS:
_____________________________
_____________________________
_____________________________
Tender No.1300000883
SIGNATURE
DATE
NAME
DESIGNATION
BIDDER’S COMPANY SEAL
:
:
:
:
: