1. Art and Diseño

MAZAGON DOCK LIMITED
(A Government of India Undertaking)
Dockyard Road, Mazagon, Mumbai 400 010. INDIA
Certified – ISO 9001: 2008 for Shipbuilding Division
Tel. No.: (022) 23763408, 23763247. Fax: (022) 2373 8151
E mail: [email protected]
Website: www.mazagondock.gov.in
e-TENDER ENQUIRY (TWO- BID SYSTEM) FOR PURCHASE OF ITEMS
DIVISION-SHIP BUILDING
DEPARTMENT-MATERIAL PROCUREMENT:
Tender no.: GM (M) /PPC / 2000005639
Tender Due Date: 04.02.2015
Time At: 1400 Hrs (IST)
MAZAGON DOCK LIMITED INVITES ON-LINE COMPETITIVE BIDS from reputed Bidders /
Vendors in TWO BID SYSTEM (Part-I Techno Commercial Bid and Part-II Price Bid) on our eprocurement portal, for the following Supplies:
1. Description of work & Delivery Period:
Sr.
No.
1
Description of Item
Supply, commissioning, training & setting to
work of CNC marking system as per the
technical specifications mentioned in
Enclosure-1
Quantity
required
02 Set
Completion period
Completion of complete scope
including supply,
commissioning, training and
setting to work within 05 Weeks
from the date of order
2. Technical Specifications & Scope of Supply: Item Description, Quantity, schedule for order
execution are as mentioned above in TEF clause No. 1.
3.
Refer Enclosure-1for detailed technical specifications & scope of supply
3.
INSTRUCTIONS TO THE BIDDERS:
Bidders should upload following documents along with Part-I (Techno-Commercial Bid)
3.1
Bidders Company Profile.
3.2
Bidders Shop & Establishment registration certificate.
3.3
Purchase Order copies in support of the bidders experience and past performance on similar
supplies for last 3 years.
3.4
Work Completion Certificate issued by the party for whom the work is done. MDL has the
right to verify / cause verification of authenticity of the said documents whenever felt
necessary.
Note 1. Sr. 3.1 to 3.2 above not required for permanent registered vendors with MDL. However
such bidders should upload a scanned image of valid registration certificate; duly self attested and
stamped with their company seal.
Tender no.: GM (M)/PPC/2000005639
Page 1 of 30
Note 2. MDL reserves the right to demand for a hardcopy of any of the above documents and any
other related documents, if required. Bidders shall comply with the same.
4.
Validity Period: Bids / Offers Shall have a validity period of 120 days from the tender closing date.
5.
On-line submission of bids in Two-Bid System: Bids must be in Two parts, i.e. Part-I (TechnoCommercial bid) and Part-II (Price Bid), as appearing on-line.
6.
5. 1
Acceptance on clauses of Tender Enquiry, GT&C in the Prescribed Formats
stating ‘Accepted OR Deviation’ as applicable for each of the clause.
5. 2
STACS Acceptance in the Prescribed Format stating ‘Accepted OR Deviation’ as
applicable for each of the clause.
5. 3
Blank rate schedule shall be uploaded in on-line Part-I bid, indicating ‘QUOTED /
NOT QUOTED’ as applicable against each of the listed item
5. 4
Deviation Sheet if any, shall be uploaded on-line for TEF, STACS and GT&C.
5. 5
Bidders / Vendors not registered with Mazagon Dock Limited should upload the
additional documents as mentioned in para 3.2 above.
5.6
Copies of valid Registration or Approval certificates (if any) of the following shall be
uploaded on-line:
MDL Registration.
NSIC Registration.
Micro Enterprises.
Small Enterprises.
ISO Accreditation.
Dealership Authorization.
5.7
Bank details for payment by RTGS/NEFT in the format uploaded.
5.8
Enterprises status (If any) to be indicated in Part-I : Micro/ Medium/ Small.
5.09
Scanned image of PAN card shall be uploaded.
5.10
The bidders experience and past performance on similar supplies for last 3 years
(Order copies & work completion certificates to be appended).
Bid Rejection Criteria;
6.1
6.2
Following bids shall be categorically rejected;
6.1.1
Bids received in any form other than e-portal.
6.1.2
In case bids are received against the same tender from Original Equipment
Manufacturer (OEM) and also from any other firms authorized by the OEM to
quote against the same tender on their behalf, then the bids from other than OEM
will be rejected.
Following bid rejection criteria may render the bids liable for Rejection
6.2.1
Validity period indicated by bidders is shorter than that specified in the tender
enquiry.
6.2.2
Bidders not agreeing to furnish Performance Bank Guarantee for equipment
supplied / services rendered or not agreeing for retention of equivalent amount by
MDL up to the period till completion of contractual and guarantee / warranty
obligations.
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6.2.3
Bidder’s failure to furnish sufficient or complete details for evaluation of the bids
within the given period which may range in between two to three weeks
depending on the deficiencies noticed in the drawings / technical data which shall
not however conflict with validity period.
6.2.4
Incomplete / misleading / ambiguous bids in the considered opinion of TNC.
6.2.5
Bids with technical requirements and or terms not acceptable to MDL / Customers
/ External agency nominated as applicable.
6.2.6
Bids without uploading pre-qualification documents where required as per the
tender.
6.2.7
Bids not meeting the pre-qualification parameters stipulated in the tender enquiry.
6.2.8
Bidders not agreeing to supply spares (onboard spares, B & D spares) / post sale
product support / post work completion support.
6.2.9
Delivery/completion period indicated beyond 3 weeks from the lowest delivery
period, quoted among the technically qualified bids.
6.2.10
Bidders offering quote relating to delivery by way of High Seas Sale/Sale In
Transit.
6.2.11
Bidders who have not agreed for the fixed price till the validity of the tender or
have quoted the variable price.
7.
Pricing: Bidders shall quote the prices of all items listed in the tender enquiry for delivery of the
items in MDL store. The prices quoted shall remain firm and fixed during the currency of the
order / contract unless agreed otherwise by MDL.
7.1
For Indigenous Bidders: Indigenous Bidder shall quote the prices of all items / services listed in
the price sheet format of the tender enquiry for delivery of the items in MDL store / completion
of the work at MDL site. The prices quoted shall remain firm and fixed during the currency of
the order / contract unless agreed otherwise by MDL
Note: Though the provision for quoting the forwarding charges is made in price bid, bidders are
requested not to quote the separate forwarding charges. Bidders may quote the delivery charges if
required.
7.2
For Foreign Bidders: Bidder shall quote the prices on the FOB Port of dispatch basis only.
Prices on the basis of FOB factory or ex-works and CIF basis are not acceptable. However prices
on CIF basis must be quoted to ascertain the cost of transportation for ranking of the bids.
The prices quoted shall remain firm and fixed during the currency of the order / contract unless
agreed otherwise by MDL. Needless to state that the delivery terms by way of high sea sales /
sale in transit are not acceptable.
To arrive at the custom charges the foreign bidders must submit the following details along with
the Part –I Bid;
1. Port of dispatch to be clearly specified
2. Containerized dispatch/ Break bulk.
3. No of required containers with their size & type (20Feet/40 Feet/Open/Closed)
4. Gross weight.\
In the event of order placement on FOB basis, MDL will arrange the transit insurance and
cost will be at MDL’s account in case of order on FOB basis. Supplier shall intimate to
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MDL & the insurance company about the dispatch and forward the required set of
documents.
Note: Though the provision for quoting the CIF Cost is made in price bid, bidders are
requested not to quote the separate CIF Cost in absolute value. The Foreign bidders shall
indicate CIF cost in the form of % over and above the quoted FOB cost in Part 1 Offer.
Terms of Payment: - MDL does not pay any advance Payment for Indigenous and Overseas
bidders.
8.
8.1 For Indigenous Bidders: Payment for the 100% of the order value, as reduced by any deductibles
and/or the amount leviable towards liquidated damages, if any may be payable through
NEFT/RTGS within 25-30 days after receipt of complete set of the items / Equipment, spares and
against submission of documents in Triplicate including Delivery challan(s), Pre-dispatch
inspection report if applicable and receipt inspection & acceptance report, Test reports /
Certificates if applicable, Packing Lists, Invoice, Storage / Preservation / Maintenance Procedures
& other Technical documentation in requisite sets as relevant and work completion certificate
duly certified by an officer from the user department in the rank of CM or above and submission
& subsequent confirmation of performance bank guarantee for 10% of the total order value
excluding taxes, duties & freight etc.
Note: Bidders shall furnish all the necessary details like name of the bank / branch, branch code
No, bank account No in their bid as per the NEFT/RTGS format provided with the tender enquiry.
Important Note for Indigenous Bidders:
If the site is not ready or installation/commissioning is not possible due to any reason attributable
to MDL and as certified by an officer from the user department in the rank of CM or above,
payment for the 70% of the supply value (Cost of Material with 100% Taxes), as reduced by any
deductibles and/or the amount leviable towards liquidated damages, if any may be payable
through NEFT/RTGS within 25-30 days after receipt of complete set of the items / Equipment,
spares and against submission of documents in Triplicate including Delivery challan(s), Predispatch inspection report if applicable and receipt inspection & acceptance report, Test reports /
Certificates if applicable, Packing Lists, Invoice, Storage / Preservation / Maintenance Procedures
& other Technical documentation in requisite sets as relevant.
Balance payment will be released after successful installation, commissioning, testing/trial,
training and against work completion certificate duly certified by an officer in the rank of CM or
above of the user department and submission & subsequent confirmation of performance bank
guarantee for 10% of the total order value excluding taxes, duties & freight etc.
8.2
For Foreign Bidders:
A) Payment through L/C:i) Payment will be made by the way of irrevocable letter of credit (L/C) established through our
bankers. L/C will be opened for 100% of the order value (Cost of Material i.e. FOB and Charges
for installation & commissioning).
This L/C will allow payment as reduced by any deductibles and/or the amount leviable towards
liquidated damages, if any on timely presentation of the documents mentioned below (TEF Clause
8.2.1 to 8.2.11) through bank and against work completion certificate duly certified by an officer
from the user department in the rank of CM or above and submission & subsequent confirmation
of performance bank guarantee for 10% of the total order value excluding taxes, duties & freight
etc.
A sample format of the same is enclosed. For opening L/C, Suppliers should essentially furnish
their clear & timely acceptance of the order. For opening L/C, all charges outside India shall be
borne by the Beneficiary (supplier).In case supplier seeks L/C amendment for no fault of MDL
Tender no.: GM (M)/PPC/2000005639
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or requires confirmation of L/C then all charges towards L/C amendment or confirmation of L/C
respectively shall be borne by the supplier.
ii) If the site is not ready or installation/commissioning is not possible due to any reason
attributable to MDL and as certified by an officer from the user department in the rank of CM or
above, payment for 70% of FOB value (Cost of material), as reduced by any deductibles and/or
the amount leviable towards liquidated damages, if any may be payable against documents
mentioned at TEF Clause 8.2.1 to 8.2.11 & other Technical documentation in requisite sets as
relevant and submission & subsequent confirmation of bank guarantee of equivalent amount.
Balance payment will be released after successful installation, commissioning, testing/trial,
training and against work completion certificate duly certified by an officer from the user
department in the rank of CM or above and submission & subsequent confirmation of
performance bank guarantee for 10% of the total order value excluding taxes, duties & freight etc.
OR
B) Payment on collection basis: Payment due on collection basis will be done for 100% of the
order value (Cost of Material i.e. FOB and Charges for installation & commissioning) as reduced
by any deductibles and/or the amount leviable towards liquidated damages, if any on timely
presentation and receipt of the documents mentioned below (TEF Clause 8.2.1 to 8.2.11) and
against work completion certificate duly certified by an officer from the user department in the
rank of CM or above and submission & subsequent confirmation of performance bank guarantee
for 10% of the total order value excluding taxes, duties & freight etc.
In case any delay attributable to MDL, payment will be done as mentioned at 9.2 A) ii) above.
Note: Bidders should indicate the mode of payment acceptable to them from the above
mentioned 2 options (A or B) in Part-I Offer i.e. Techno-Commercial Bid.
Essential documents required for payment (Both Options A or B):
8.2.1
Set of Original + 2 Copies of signed Invoice showing item wise prices as per the order.
8.2.2
Set of Original + 2 Copies of signed Packing List clearly showing list of items packed.
8.2.3
Set of Original + 2 Copies Clean on Board Bill of Lading OR Air Way Bill made in the
name of MDL’s Bank and Marked as freight to pay.
8.2.4
Set of Original + 2 Copies of Certificate of approval OR Release Note from MDL
nominated Inspection agency.
8.2.5
Certificate of country of origin by Chambers of Commerce in Original + 2 Copies.
8.2.6
Original + 2 Copies of Warranty Certificate in prescribed format.
8.2.7
Original + 2 Copies of all Manufacturer’s Test Certificates (MTCs) / Reports, Drawings,
Manuals, Procedures etc as relevant to the ordered item.
8.2.8
Certificate Confirming that supplier has couriered / dispatched 3 sets of Non Negotiable
Documents comprising of all Test reports / MTCs, Technical Documents, Drawings,
Manuals, Procedures etc and of Signed Invoices, Packing Lists, Bill of Lading/AWB,
MDL nominated Inspection Agency’s Certificate of approval, Country of Origin
Certificate issued by Chambers of Commerce, Warranty Certificate, Performance Bank
Guarantee, directly to MDL.
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8.2.9
Original + 2 Copies of the Certificate issued by the classified society confirming
seaworthiness of the vessel and that the shipment is made on vessels of not more than 15
years vintage. (Applicable in case of CIF contracts / orders agreed by MDL)
8.2.10 Certificate issued by MDL confirming that the delivery is made in time and no penalty is
applicable OR incase of delays, admissible amount of penalty will be specified by MDL
in this certificate for reduction of equal amount from supplier’s invoice. (MDL will issue
this certificate generally by FAX immediately on receipt of signed copy of invoice,
packing list, approval certificate of the nominated inspection agency, date of the
proposed shipment, & copies of B/L or AWB or any other acceptable documents
confirming supplier’s readiness dispatch).
8.2.11 Certificate confirming that the shipping instructions (inclusive of packing) have been
followed while packing / shipment and forwarding of details for insurance to MDL..
Important Notes for Foreign Bidders:
1. All the documents should clearly indicate the Purchaser's Order number, Import License
Number, Airway Bill / Bill of Lading Number.
2. Foreign Bidders must submit the Letter of Credit format duly filled as per Enclosure 12 of
the tender.
9.
Guarantee/Warranty:
The supplied items shall be warranted for 12 months from the date of commissioning of material.
Valid Warranty certificate must be submitted.
10.
Performance Bank Guarantee (PBG): The Successful bidders will have to submit PBG in the
prescribed format for 10% of the Contract/Order value excluding taxes, duties, freight etc., valid for
13 months (validity 12 months + 1 month claim period) from the date of commisioing or offer your
consent to MDL for retention of 10 % of order value towards PBG.
11.
Bidder shall abide by all Standard Terms and Conditions of Supply (STACS), GT&C and
Acceptance formats as per Enclosures 3 & 4 contained therein should be properly filled, signed and
returned by the bidder along with techno-commercial (Part-I) bid. The bidder shall also abide
statutory requirements, Official Secret Act 1923 and Safety clause as per Enclosure-11.
12.
Taxes & Duties:12.1
The rates quoted in the Rate Sheet should exclude Taxes and Duties. Bidder should
indicate Taxes and Duties as applicable separately under each of the head in the same
Rate sheet, which will be paid extra based on tax invoice to the extent applicable
12.2
The rate sheet to be enclosed with the tender will indicate the rates under each tax head
viz.:
a. Excise Duty.
b. Education Cess, if included.
c. Central Sales Tax. (CST)
d. Value Added Tax. (VAT)
e. Octroi, if included.
f. Taxes on Commissioning/Installation charges.
Note: The exemptions for Excise Duty, Octroi, Custom, etc., are not applicable for this
requirement.
12.3
Suppliers / bidder will not be entitled to any increase in rate of taxes occurring during the
period of extended delivery completion schedule if there is delay in supplies / completion
attributed to him. However if there is a decrease in taxes, the same must be passed on to
MDL.
Tender no.: GM (M)/PPC/2000005639
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13.
12.4
Wherever all inclusive prices are quoted by the bidder(s) without bifurcation of tax
elements, no escalation shall be considered in respect of any variations in statutory levies
arising subsequently because of the absence of required base figures in the purchase order /
contract.
12.5
Successful Bidder/s will not be entitled to any increase in rate of taxes occurring during the
period of extended delivery schedule if there is delay in supply/completion attributed to
him. However, if there is a decrease in taxes, the same must be passed on to MDL.
12.6
We will give the following certificate for Purchase of these items against this tender.
* Issue of ‘C’: Form w.r.t Sales tax.
Loading Criteria: Deviations sought by the bidder in respect of Custom Duty exemption, Freight,
Insurance, Payment terms shall be loaded on the bidder/s quoted prices during price
evaluation by MDL. Among the equal bids, bidders with ISO 9000 series
accreditation over Non-ISO bidders, firstly Manufacturers then their authorized dealers
will be given preference. The loading criteria that will be adopted are detailed below &
also as per Enclosure-4:
13.1
It is desirable that the bidder accepts the Payment Terms indicated in clause 9 above. Varied
payment terms quoted by bidders as compared to the terms stated in the Tender document
shall be normalized by applying S.B.I. Prime Lending Rate (prevailing at the time of
opening of Price bid) plus 2% p.a. rate of interest for the period at variation. (For
Indigenous bidder) & for overseas bidder the bids will be normalized at LIBOR/EURIBOR
rate plus 2% for ranking of the bids.
13.2
In case of Foreign supplier the basic cost (CIF) shall be the basis for comparison of quoted
price. Custom clearance/Port handling / transport charges to the yard will be added to CIF
cost.
13.3
Delivery of the goods at MDL premises should be the responsibility of the vendor.
However, for unavoidable reasons, if bids are exclusive of transport and/or insurance, the
same will be loaded at the cost to be incurred by MDL.
13.4
For the additional delivery period sought by the bidder over the stipulated date of delivery
as per Tender, 0.50% per completed week will be loaded to the quoted price.
13.5
Deviations sought in respect of Liquidated Damages (L D) Deviations sought in respect of
rate per week and / or maximum ceiling in respect of liquidated damages shall be loaded to
the quoted price. For e.g.. The maximum ceiling towards liquidated damages speculated in
the tender is 5% and the bidder seeks to limit it to, say 3.5% then the price quoted will be
loaded by 1.5%. If the rate of L.D per week is 0.5% per week or part thereof as per tender
and the bidder seeks it as, say, 0.4% per week or part thereof, the maximum ceiling on L D
as per tender will first be equated to weeks (10 weeks in this case) and the rate proposed by
the bidder i.e. 0.4% will be multiplied by the so equated maximum period (which works
out to 4%) and the quoted price will be loaded accordingly by 1%. Delivery being the
essence of the contract, it is desirable if the bidder/s adhere to the stipulated clause.
13.6
Deviations in respect of the period of Warranty shall be loaded to the quoted price @ 0.25%
per month or part thereof. This does not arise if the bidder quotes additional price for the
differential period.
13.7
The ranking of price bids shall be done on the basis of “ all inclusive of taxes, duties &
levies” In these cases, the variation in statutory levies etc are not allowed unless the breakup
in respect of taxes duties are clearly and separately furnished in bid.
13.8
Ranking of Bids & Determination of L-1 Bidders:
Ranking of price bids shall be done on the basis of “all inclusive of taxes, duties and
Tender no.: GM (M)/PPC/2000005639
Page 7 of 30
levies”. If any variations in statutory levies, the break up in respect of taxes, duties and
levies is clearly and separately furnished in the bid and the MDL is satisfied that the rates
of taxes, duties & levies indicated therein are in line with the tax law: so that escalation due
to variation in the taxes, duties & levies can be justifiably considered to the extent
legitimately allowable on the base amount(s) indicated in the bid. Therefore bidder is
requested to show the break up regarding taxes, duties & levies as applicable in the bid.
Techno-Commercially Qualified Overall and all Inclusive Lowest Bidder will be
considered for the placement of order.
On-line Ranking visible to the bidders after opening part II price bid is without
loading parameters. However the L1 bidder will be evaluated offline after
consideration of all applicable loading parameters as mentioned in the tender
document and commercial terms.
14.
Consignee: The Successful bidder/s shall arrange dispatch of goods by appropriate Rail / Road /
Sea / Air transport mode as per the order to ‘EAST YARD PIPE SHOP DEPARTMENT
THROUGH EAST YARD STORES’ and further to designated stores on working days (Monday
to Friday) between 8.00 hrs to 15.00 hrs (Lunch Time 11.30 to 12.00 hrs) .In case truck/tempo
reaches our yard beyond above time the same may be retained over night at your risk & cost.
Unloading and stacking the receipt store shall be to bidders account.
An advance copy of invoices along with other relevant documents shall be forwarded to the
purchaser sufficiently in advance to enable clearance of cargo within allowed demurrage free days
to avoid demurrage. In case of door delivery orders, the supplier shall categorically direct the
transporter to deliver the ordered items without insisting for consignee copy of the Lorry Receipt.
15.
Modifications to the Bids: Bidder will not be allowed to bid after the closing time is over.
Bidder can change the submitted bid any number of times till the closing time and the last changed
bid will be considered for ranking of the bids.
16.
Public Grievance Cell: A Public Grievance Cell headed by General Manager (F-CA) has been set up in the
Company. Members of public having complaints or grievances are advised to contact him on Wednesday
between 10.00 hours and 12.30 hours in his office on 6th floor , Mazdock House Building (022 – 23762121 ,
23759793) or send their complaints / grievances to him in writing for redressal.
17.
Supply on MDL Holidays: Request for permission for delivery on Saturday / Sunday / holidays if
required, should be submitted 3 working days prior to the date of holiday, to Personnel department
and Security through concerned Dept.
18.
Liquidated Damages: Time is an essence of the contract therefore the job, as ordered (Complete
Scope of supply), should be completed on the dates mutually agreed upon in accordance with the
delivery/completion schedule. In cases of delay not attributable to Purchaser beyond the agreed
schedule, the Successful bidder shall pay liquidated damages, a sum representing 0.5% (Half per
cent) per week or part thereof, subject to maximum of 5% of the final Order / Contract value.
Vendor / Contractor (Seller) will also be liable to pay Liquidated Damages for late delivery of
Manuals, Drawings and Documentation as agreed to by Purchaser and Vendor / Contractor (Seller)
and as stated in the Purchase Order. The amount of such damages will be clearly defined in the
Purchase Order and may extend up to 5% of the Order Value.
Date of successful completion of entire scope as mentioned in tender/order (including, supply,
installation / erect, testing, commissioning and training, submission of documents, etc.) shall be
considered as date of delivery for purpose of levy of liquidated damages unless specifically
mentioned otherwise.
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In case of any delay attributable to MDL as certified by the officer in the rank of Chief Manager
and above from the concerned department, such period will not be considered for the purpose of
levy of liquidated damages.
Part levying LD on item-wise and/or quantity-wise may be considered at the sole discretion of
MDL. However, request for levying of LD on activity basis (i.e. separately for receipt of item in
MDL, installation & commissioning, training, submission of documents, etc.) shall not be
considered.
19.
Bidders will not be entitled to any increase in rate of taxes occurring during the period of
extended delivery completion schedule if there is delay in supplies / completion attributed to
him. However if there is a decrease in taxes, the same must be passed on to MDL.
20. Inspection - In addition to inspection criteria indicated at clause 39 of Annexure I of tender,
following terms are also applicable:
(a) Inspection will be carried out by EY-QA and user department, on receipt of material in
MDL.
(b) Receipt Inspection by MDL EY-QA and User department- MDL shall carry out
necessary inspection of the items on receipt in the MDL Yard on the basis of appropriate
MDL Inspection system requirements along with the representative of user dept. & the
Inspection documents submitted by suppliers. Any objection raised by MDL inspection
team against quality of material or workmanship shall be satisfactorily corrected by the
supplier at his expenses including replacement as may be required within shortest possible
time within 30 days. Items damaged during transit shall also be rectified or replaced by the
supplier within shortest possible time.
(c) Rejection of the material: Any portion of the equipment found defective/rejected, the
supplier shall collect the same at his cost from the MDL Yard, all incidental charges being
born by supplier, (inclusive of custom duty, if payable), within 30 days from the date of
intimation to the supplier of such rejection. The MDL reserves the rights to dispose off the
rejected item at the end of a total period of 90 days in any manner, to the best advantage to
the MDL& recover storage charges & any consequential damages, from sale proceeds of
such disposal.
21. In case of any clarifications, bidders are requested to contact the undersigned, before the closing date
of the tender. Bidders can also contact toll-free customer help line of e-procurement portal
https://mdl.eproc.in
User guide is available on the home page of the above-referred web site. In addition contact number
022/66865600/01/05/08/10/33 or mail id [email protected]. However, training programme
is arranged in MDL Premises on every working Fridays in two sessions (1000 – 1200 hrs and 1400 –
1600 hrs ) for prospective/willing Bidders. Interested vendors may forward their request for training
to the following executive.
[email protected], [email protected],[email protected],
[email protected]
22. MDL reserves the right to consider placement of Order.
23. Bidders can participate in online bidding
• By registering with above referred portal for User ID and password.
• By obtaining class III DSC (Digital Signature Certificate) for secured bidding.
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24. In case Indian representative of overseas bidders are participating on behalf of their principal, an
Authorization letter from their principal stating, “they are authorized to quote on behalf of their
principal to this tender” should be uploaded with Part-I bid.
25.
In case of improper on-line filling of Acceptance Formats for Tender Enquiry Form, General
Terms & Conditions (GT&C) and Standard Terms & Conditions (STACS), it shall be presumed
that all our tender terms & conditions are acceptable to you.
26.
Bidders intending to witness the Tender opening shall have to submit the letter of authority to the
Tender Opening Officers and will sign on the sheet of paper in token of his presence at the time of
opening.
27.
(a) Bidders in their own interest are requested to upload their bids well in advance of tender
date closing to avoid the last minute difficulties in uploading the bids.
(b) Problems in hardware/software, internet connectivity, system configurations, browser setting
etc. whatsoever reason shall not be considered for extension of tender closing date and time
28.
Invoices should be submitted immediately within two to three MDL working days (preferably the
invoices should accompany supply) after execution of the orders/expiry of contract. Thereafter any
discrepancies/pending claims regarding payment or any other matter related to this order/contract
should be brought to MDL’s notice in writing within 30 days of otherwise final payment by MDL,
beyond which no claims whatsoever will be entertained.
29.
We look forward to your participation in on-line bidding by offering your most competitive and
reasonable bid against this tender.
e-tender enquiry acceptance form is uploaded at Stage Name: Part-I (Techno Commercial Bid)
Yours faithfully,
For MAZAGON DOCK LIMITED,
(Purchase Officer)
Stamp
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Technical Specifications & Scope of Supply
Standard Terms & Conditions (STACS) *
General Terms & Conditions (GT&C) *
Loading Factors
RTGS/NEFT Format *
Bank Guarantee Format for EMD – Not Applicable
Security Deposit Bank Guarantee Format - Not Applicable
Bank Guarantee Format for Performance. (PBG)
Format of Letter of Credit
Shipping Instruction for Sea & Air Consignments
Note: * These documents to be down loaded from our Website. (www.mazagondock.gov.in > Tenders > e-procurement
related to Tender Documents for Material Purchase Dept.’ )
Tender no.: GM (M)/PPC/2000005639
Page 10 of 30
Enclosure-1
Technical Specifications & Scope of Supply
Technical Specification for CNC Marking System.
Scope of supply
Supply and commissioning of CNC marking system as per the technical specifications detailed below.
The item should be delivered to Mazagon Dock Ltd, East Yard, Mumbai.
Other Requirements:1) One set of maintenance kit & three sets of Instruction, maintenance and spare manuals are to be
provided.
2) Training: Duration of training should be for minimum one day. Training to be given immediately after
successful commissioning of the machine during company’s working days during first shift from 7.00 am
to 16.00 hrs in MDL at no extra cost.
3) One year warranty from the date of commissioning.
4) Assurance for maintenance and service back up for next 10 years including spares supply.
5) Spares consumed during commissioning to be replaced at free of cost.
Other conditions:1. The supplied machine should have servicing set up in India & the breakdown call should be attended
within 24hrs of report.
2. Firms shall submit the list of customers along with their address and contact detail where similar types
of machines are supplied in India.
Acceptance Criteria:After successful commissioning of the machine at MDL, final acceptance to be obtained from OIC Pipe
Shop.
Completion Schedule:Completion of all works including supply, commissioning, training & setting to work shall do within
5weeks from the date of order placement.
Technical Specifications of CNC Marking System
Sr. No.
1
2
3
4
5
6
7
8
Description
Machine Type
Operation
AC Mains Electricity
Working conditions
Marking Window
Marking Depth
Marking Material
Controller
9
Training
Tender no.: GM (M)/PPC/2000005639
Features
(Fixture Mounted) Marking machine with control unit
Electric operated
230 Volts, 1 phase, 50Hz
Suitable for Indian climate near Sea shore
(60 to 100 mm x 100 to 120 mm)
Variable controlled depth up to Approx. 0.3mm on M.S.
Soft plastics to hard material up to RC60
Should include Integrated keyboard, LCD, software system
etc. with PC to operate system
To training 4 employees for operating the m/c
Page 11 of 30
Enclosure-2
Tender no.: GM (M) /PPC /2000005639
STANDARD TERMS AND CONDITIONS (STACS)
(FOR PURCHASE OF ITEMS)
B-1 (101)
B-1.1 The word 'Purchaser' refers to MAZAGON DOCK LIMITED, (MDL), a Company registered under
the Indian Companies Act, 1913 and it includes its successors or assignees.
B-1.2 The word 'Bidder/Vendor/Contractor' means the person / firm / Company who undertakes to
manufacture and or supply and or undertake work of any nature assigned by the Purchaser from time to
time and includes its successors or assignees.
B-1.3The word 'Owner' means the person or authority with whom Mazagon Dock Limited (Purchaser)
has contracted to carry out work in relation to which orders are placed by the Purchaser on the
Bidder/Vendor/Contractor under this contract for supply or manufacture of certain items and would
include Department of Defence Production, Ministry of Defence, Government of India, the Indian Navy,
the Coast Guard and any other specified authority.
B-2 (102) GENERAL
B-2.1UNLESS OTHERWISE INDICATED SPECIFICALLY BY THE BIDDER / CONTRACTOR IN HIS
BID, IT SHALL BE CONSTRUED AS HIS ACCEPTANCE OF ALL THE CONDITIONS MENTIONED IN
THIS STACS.
B-3 (200) COMMUNICATION & LANGUAGE FOR DOCUMENTATION
B-3.1 Any letter, facsimile message, e-mail intimation or notice sent to the Bidder/Vendor/Contractor at
the last known address mentioned in the offer / order shall be deemed to be valid communication for the
purpose of the order/contract. Unless stated otherwise by the purchaser, Language for communication &
all documentation shall be same, which the Purchaser has used, in the tender enquiry.
B-4 (210) PURCHASER’S PROPERTY
B-4.1 All property (such as materials, drawings, documents etc) issued by the Purchaser or any other
individual or firm on behalf of the Purchaser in connection with the contract shall remain confidential,
being the property of the Purchaser and the Bidder/Vendor/Contractor shall undertake to return all such
property so issued and will be responsible for any or all loss thereof and damage thereto resulting from
whatever causes and shall reimburse the Purchaser the full amount of loss and damage.
B-5 (220) RISK PURCHASE
B-5.1If the equipment / article / service or any portion thereof be not delivered / performed by the
scheduled delivery date / period, any stoppage or discontinuation of ordered supply / awarded contract
without written consent by Purchaser or not meeting the required quality standards the Purchaser shall
be at liberty, without prejudice to the right of the Purchaser to recover Liquidated Damages / penalty as
provided for in these conditions or to any other remedy for breach of contract, to terminate the contract
either wholly or to the extent of such default. Amounts advanced or part thereof corresponding to the
undelivered supply shall be recoverable from the Contractor / Bidder at the prevailing bank rate of
interest.
B-5.2 The Purchaser shall also be at liberty to purchase, manufacture or supply from stock as it deems
fit, other articles of the same or similar description to make good such default and or in the event of the
contract being terminated, the balance of the articles of the remaining to be delivered there under. Any
excess over the purchase price, cost of manufacture or value of any articles supplied from the stock, as
the case may be, over the contract price shall be recoverable from the Bidder / Vendor / Contractor.
B-6 (230) RECOVERY-ADJUSTMENT PROVISIONS:
B-6.1 Payment made under one order shall not be assigned or adjusted to any other order except to the
extent agreed upon in writing by the Purchaser. During the currency of the contract, if any sum of money
is payable by the Bidder / Vendor / Contractor the same shall be deducted from any sum then due or
thereafter may become due to the Bidder / Vendor / Contractor under the contract or any other contract
with the Purchaser.
Tender no.: GM (M)/PPC/2000005639
Page 12 of 30
B-7 (250). INDEMNIFICATION
B 7.1. The Bidder / Vendor / Contractor, his employees, licences, agents or Sub-Vendor / Subcontractor, while on site of the Purchaser for the purpose of this contract, indemnifies the Purchaser
against direct damage and or injury to the property and or the person of the Purchaser or that of
Purchaser's employees, agents, Sub- Contractors / Suppliers occurring and to the extent caused by the
negligence of the Bidder / Vendor / Contractor, his employees, licencees, agents or Sub-contractor by
making good such damages to the property, or compensating personal injury and the total liability for
such damages or injury shall be as mutually discussed and agreed to.
B-8 (260). TRANSFER OF VENDORS / CONTRACTOR’S RIGHTS:
B 8.1. The Bidder / Vendor / Contractor shall not either wholly or partly sell, transfer, assign or otherwise
dispose of the rights, liabilities and obligations under the contract between him and the Purchaser
without prior consent of the Purchaser in writing.
B-9 (270). SUBCONTRACT & RIGHT OF PURCHASER
B 9.1 The Bidder / Vendor / Contractor under no circumstances undertake or subcontract any work /
contract from or to any other Sub-contractor without prior written approval of the Competent Authority of
Purchaser. In the event it is found that such practice has been indulged in, the contract is liable to be
terminated without notice and the Bidder / Vendor / Contractor is debarred all from future tender
enquiries / work orders. However in no circumstances a contractor is permitted to subcontract any part
of the contract to the bidders who had quoted for the concerned tender.
B-10 (280). PATENT RIGHTS.
B 10.1 The Bidder / Vendor / Contractor shall hold harmless and keep the Purchaser indemnified
against all claims arising as a result of infringement of any patent / copy rights on account of
manufacture, sale or use of articles covered by the order.
B .11 (290.) AGENTS / AGENCY COMMISSION:
B 11.1. The Bidder / Vendor / Contractor confirms and declare to the Purchaser his status as either the
original manufacturer of equipment or as the stockist / supplier of the equipment / machinery / items
referred to in this contract and that he has not engaged any individual or firm, whether Indian or foreign
whatsoever, to intercede, facilitate or in any way to recommend to the Purchaser or any of its
functionaries, whether officially or unofficially, to the award of the contract to the Contractor / Supplier
nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect
of any such intercession, facilitation or recommendation. The Bidder / Vendor / Contractor shall agree
that if it is established at any time to the satisfaction of the Purchaser that the present declaration is in
any way incorrect or if at a later stage it is discovered by the Purchaser that the Bidder / Vendor /
Contractor has engaged any such individual / firm, and paid or intended to pay any amount, gift, reward,
fees, commission or consideration to such person, party, firm or institution, whether before or after the
signing of this contract, the Contractor / Supplier shall be liable to refund that amount to the Purchaser.
The Bidder / Vendor / Contractor will also be debarred from entering into any supply contract with the
Purchaser for a minimum period of five years. The Purchaser will also have a right to consider
cancellation of the contract either wholly or in part, without any entitlement or compensation to the
Bidder / Vendor / Contractor who shall in such event be liable to refund all payments made by the
Purchaser, along with interest at the rate of 2% per annum above the LIBOR (London Inter bank Offer
Rate). The Purchaser will also have the right to recover any such amount from any contracts concluded
earlier with the Purchaser.
B 12 (300.) USE OF UNDUE INFLUENCE / CORRUPT PRACTICES:
B-12.1.The Bidder / Vendor / Contractor undertakes that he has not given, offered or promised to give,
directly or indirectly any gift, consideration, reward, commission, fees, brokerage or inducement to any
person in service of the Purchaser or otherwise in procuring the contract or forbearing to do or for having
done or forborne to do any act in relation to the obtaining or execution of the Contract with the
Purchaser for showing or forbearing to show favour or disfavour to any person in relation to the Contract
or any other Contract with the Purchaser. Any breach of the aforesaid undertaking by the Bidder /
Vendor / Contractor or any one employed by him or acting on his behalf (whether with or without the
knowledge of the Bidder / Vendor / Contractor) or the commission of any offence by the Bidder / Vendor
/ Contractor or any one employed by him or acting on his behalf, as defined in Chapter IX of the Indian
Penal Code, 1980 or the Prevention of Corruption Act, 1947 or any other Act enacted for the prevention
of corruption shall entitle the Purchaser to cancel the contract and all or any other contracts with the
Contractor / Supplier and recover from the Bidder / Vendor / Contractor the amount of any loss arising
Tender no.: GM (M)/PPC/2000005639
Page 13 of 30
from such cancellation. A decision of the Purchaser or his nominee to the effect that a breach of the
undertaking has been committed shall be final and binding on the Bidder / Vendor / Contractor.
B 12.2. The Bidder / Vendor / Contractor shall not offer or agree to give any person in the employment of
Purchaser any gift or consideration of any kind as "Inducement" or "reward" for doing or forbearing to do
or for having done or forborne to do any act in relation to the obtaining or execution of the contract/s.
Any breach of the aforesaid condition by the Bidder / Vendor / Contractor or any one employed by them
or acting on their behalf (whether with or without the knowledge of the Bidder / Vendor / Contractor) or
the commission of any offence by the Bidder / Vendor / Contractor or by any one employed by them or
acting on their behalf which shall be punishable under the Indian Penal Code 1980 and / or the
Prevention of Corruption by Public Servants, shall entitle Purchaser to cancel the contract/s and all or
any other contracts and then to recover from the Bidder / Vendor / Contractor the amounts of any loss
arising from such contracts' cancellation, including but not limited to imposition of penal damages,
forfeiture of Security Deposit, encashment of the Bank Guarantee and refund of the amounts paid by the
Purchaser.
B 12.3. In case, it is found to the satisfaction of the Purchaser that the Bidder / Vendor / Contractor has
engaged an Agent or paid commission or influenced any person to obtain the contract as described in
clauses relating to Agents / Agency Commission and use of undue Influence, the Bidder / Vendor /
Contractor, on a specific request of the Purchaser shall provide necessary information / inspection of the
relevant financial document / information.
B 13 (330). BANNED OR DE-LISTED CONTRACTORS / VENDORS.
B 15.1 The Bidder / Vendor / Contractor declares that they being Proprietors / Directors / Partners have
not been any time individually or collectively blacklisted or banned or de-listed by any Government or
quasi Government agencies or PSUs. If a bidder’s entities as stated above have been blacklisted or
banned or de-listed by any Government or quasi Government agencies or PSUs, this fact must be
clearly stated and it may not necessarily be a cause for disqualifying him.
B 14 (340.) DUTY OF PERSONNEL OF SUPPLIER/VENDOR
MDL being a Defence Organisation, Bidder / Vendor / Contractor undertakes that their personnel
deployed in connection with the entrusted work will not indulge in any activities other than the duties
assigned to them.
B 15 (350). ARBITRATION
B 15.1. Any dispute / differences between the parties arising out of and in connection with the contract
shall be settled amicably by mutual negotiations. Unresolved disputes/ differences, if any, shall be
settled by Arbitration and the arbitration proceedings shall be conducted at Mumbai (India) in English
language, under the Indian Arbitration and Conciliation Act, 1996.
B 15.2 In case of unresolved difference / dispute between Purchaser and Supplier, being a Public Sector
Enterprise, shall be referred by either party to the Department of Public Enterprises, as per extant
guidelines
B 16 (360). JURISDICTION OF COURTS
B 18.1 All contracts shall be deemed to have been wholly made in Mumbai and all claims there under
are payable in Mumbai City and it is the distinct condition of the order that no suit or action for the
purpose of enforcing any claim in respect of the order shall be instituted in any Court other than that
situated in Mumbai City, Maharashtra State, India i.e. courts in Mumbai shall alone have jurisdiction to
decide upon any dispute arising out of or in respect of the contract.
. -**********-
Tender no.: GM (M)/PPC/2000005639
Page 14 of 30
Enclosure-3
Tender no.: GM (M) /PPC /2000005639
GENERAL TERMS & CONDITIONS (GT&C)
A-1. (A-10) ACCEPTANCE OF ORDER / CONTRACT
A-1.1. With the acceptance of the successful bidder’s offer by the purchaser, which is as per the Terms
& Conditions of the tender, by means of LOI/Order/Contract, the tender is concluded. The Vendor /
Subcontractor / Supplier shall, on receipt of the order/LOI/Contract, communicate their unconditional
acceptance to the purchaser in the prescribed format immediately within 10 days.
A 1.2. If nothing to the contrary is heard by purchaser within 10 days from the date of placement of
order, it will be understood that the order has been accepted by the Bidder/Vendor/Contractor.
A 1.3. Any delay in acknowledging the receipt & acceptance of the Purchase Order/Contract/LOI from
the specified time limit or any qualification or modification of the purchase order/LOI/Contract in its
acknowledgement acceptance by the Vendor / Sub-contractor /Supplier shall be termed as breach and
would be liable for forfeiture of EMD, Bid Bond, Security deposits etc.
A-2 (A-20) SECURITY DEPOSIT.
A 2.1. The successful bidder shall submit a Security Deposit @ 5% of the value of the Order in the form
of Demand Draft / Bank Guarantee in the prescribed format in favour of Purchaser within 15 days from
date of LOI / Order / Contract. The Security Deposit will be returned only after the successful execution
of the order / contract. Refund of Security Deposit whenever considered admissible by the Purchaser,
shall be without interest only.
A-3 (A 30) FORFEITURE OF EMD / BID BOND.
A 3 1. In cases of withdrawal of bid during validity period or during any extension granted thereof, non
acceptance of agreed conditions of Technical and or Commercial and or Price Negotiations, nonsubmission of the security deposit and / or non-acceptance of the order the EMD or bid security will be
forfeited or encashed as the case may be.
A-4 (A 40) FORFEITURE OF SECURITY DEPOSIT.
A 4 1. Non-performance of agreed terms and or default/breach by Bidder/Vendor/Contractor will result in
forfeiture of security deposit with application of risk purchase provisions as felt appropriate by the
Purchaser.
A-5 (A 50). FORFEITURE OF PERFORMANCE GUARANTEE
A 5 1. In the event of Bidder/Vendor/Contractor failure to attend the Guarantee defects within a
reasonable period of time, the Performance Bank Guarantee will be encashed by the Purchaser. The
Purchaser’s decision shall be final and binding on Bidder/Vendor/Contractor
A-6 (A 60). SUPPLIES
A-6.1. The equipment / products / items / Services to be supplied shall be strictly in accordance with the
Drawings / Specifications / Requirements indicated in the Tender Enquiry / Order with deviations, if any,
as mutually accepted.
A-7 (A 80). CANCELLATION OF ORDER
A-7.1.The Purchaser reserves the right to cancel an order forthwith without any financial implications on
either side, if on completion of 50% of the scheduled delivery/Completion period the progress of
manufacture/Supply is not to the satisfaction of Purchaser and failure on the part of the
Bidder/Vendor/Contractor to comply with the delivery schedule is inevitable. In such an event the
Bidder/Vendor/Contractor shall repay all the advances together with interest at prevailing bank rates
from the date of receipt of such advances till date of repayment. The title of any property delivered to
Purchaser will be reverted to the Bidder/Vendor/Contractor at his cost.
A-7.2. In case of breach / non-compliance of any of the agreed terms & conditions of order / contract.
MDL reserves the right to recover consequential damages from the vendor / contractor on account of
such premature termination of contract.
A-7.3. In case of delay beyond agreed period for liquidated damages or 10weeks from contractual
delivery period whichever is earlier, MDL reserves the right to cancel the order and procure the order
Tender no.: GM (M)/PPC/2000005639
Page 15 of 30
items / services from any available source at MDL’s option & discretion and entirely at your risk and cost.
Extra expenditure incurred by MDL in doing will be recoverable from you.
A-8 (A 90). # PRESERVATION AND MAINTENANCE (For Equipments, Machinery)
A-8.1. Should any material require any preservation till its final installation/fitment, the detailed
procedure (Long term & short term) for the same as also the time of interval after which the state of
preservation needs to be reviewed is to be stated by the Bidder/Vendor/Contractor.
A-8.2. Further the de-preservation prior to the material/equipment being commissioned and the
maintenance procedure together with its periodicity is also to be indicated by the Bidder / Vendor /
Contractor.
A-8.3. The Bidder / Vendor / Contractor in their offer must confirm that indigenous oil; lubricants and
preservatives, etc. can be used in the equipment. The bidder must also give assurance that the
equipment performance will not be downgraded by use of indigenous equivalents
A-9 (A 100). FREIGHT & INSURANCE
A 9.1 In cases where the offers are for 'Door Delivery to Purchaser,' transit freight & Insurance charges
shall be borne by the Bidder / Vendor / Contractor. In other agreed cases of Ex-works / Ex-Transporter's
warehouse or Railway godown offers, the Bidder / Vendor / Contractor on dispatch, shall give details of
materials with despatch particulars and their value in time to Purchaser's Insurance Company on the
contact details as provided in the order. In such agreed cases, the freight & insurance charges will be
paid by the purchaser directly to the parties concerned.
A-10 (A-110). TAXES & DUTIES / STATUTORY LEVIES
A-10.1. Taxes and duties applicable, if any, shall be regularized by MDL by issuing necessary
exemption certificates or reimbursed at actual. Bidder shall indicate the taxes and duties applicable in
their offer. Taxes in cases where exemption certificates cannot be availed, shall be deducted wherever
applicable (e. g. Income tax, Service Tax, Works Contract Tax etc) from the bills of the vendor as per
statutes. Octroi duty exemption certificate issued by Customer’s representative will be provided on
vendor’s written intimation with relevant details regarding readiness of items for dispatch. Where
payment of Octroi duty is agreed to and stipulated in the Purchase Order / Contract, the same will be
reimbursed by Purchaser at actual after receipt of vendor’s bills along with ‘Original Octroi paid money
receipt’ and copy of Form ‘B’. Octroi receipts are to be drawn / issued in the name of ‘Mazagon Dock
Limited’ only Where payment of VAT, Sales Tax, Excise Duty is agreed to and stipulated in the
Purchase Order / Contract, the same will be reimbursed by the Purchaser at actual after receipt of
vendor’s bills along with proof or declaration to the satisfaction of purchaser for payment of such taxes
by the vendor to appropriate Tax authorities.
A-10 .2 Bidders to note that there are no provisions in the notification issued by Ministry of Finance for
issuing the Custom Duty exemption Certificates & Excise Duty Exemption Certificates in favour of subvendors / collaborators and for increase in the figure of import content value specified in the purchase
order
A-11 (A-120) DEMURRAGE
A-11.1. Storage and Demurrage charges will be payable by the Bidder / Vendor / Contractor for all
shipments that reach purchaser without proper dispatch documentations, Lorry Receipts not
accompanied by packing lists, invoices etc. The Supplier shall be responsible for fines due to errors or
omissions in description, weight or measurements and for increased handling charges due to improper
packing.
A-12 (A 130). INSPECTION, TESTING
A-12.1.The ordered items will be inspected either by Classification Society / Nominated Agency and or
by Inspection Officer nominated by Purchaser at stages defined in the tender / Purchase Order or as
agreed to be defined subsequently in terms of the Purchase Order.
A-12 .2 The decision of the Inspecting Authority or their representatives, as the case may be, on any
question of the intent, meaning and the scope of Specifications / Standards shall be final, conclusive and
binding on the Bidder/ Vendor / Contractor.
A-12 .3 The Bidder / Vendor / Contractor shall accord all facilities to Purchaser's Inspectors / Nominated
Agency to carry out Inspection / Testing during course of manufacture / final testing.
Tender no.: GM (M)/PPC/2000005639
Page 16 of 30
A-13 (A 140) RECEIPT INSPECTION BY MDL
A-13.1. MDL shall carry out necessary inspection of the items on receipt, on the basis of an appropriate
quality assurance system and inspection system requirements along with representative of the Owner.
Any objection raised by MDL Quality Control Team against quality of materials or workmanship shall be
satisfactorily corrected by the Contractor at his expense including replacement as may be required
within shortest possible time within 30 days. Items damaged during transit shall also be rectified /
replaced by the Contractor within shortest possible time, payment for which shall be made at mutually
agreed rates.
A-14 (A 150) REJECTION OF MATERIALS
A-14.1. Should the articles, or any portion thereof of the equipment be found defective / rejected, the
Bidder / Vendor / Contractor shall collect the same from the Purchaser's Stores, all incidental charges
being borne by him (inclusive of Custom duty, if payable), within 30 days from the date of intimation to
the Bidder / Vendor / Contractor of such rejection. The Purchaser reserves the right to dispose off the
rejected items at the end of a total period of 90 days in any manner to the best advantage to the
Purchaser and recover storage charges and any consequential damages, from sale proceeds of such
disposal.
A-15 (A 170) PURCHASER’S RIGHT TO ACCEPT ANY BID, PART OF BID AND TO REJECT ANY
OR ALL BIDS.
A-15.1 The Purchaser reserves the right to accept and or reject any or all tenders and or to withdraw the
tender in Toto and or award the contract / order in full or part to more than one vendor / contractor
without assigning any reason whatsoever and without thereby incurring any liability to the affected
Bidder or Bidders or any obligations to inform the affected Bidder or Bidders of the grounds for MDL
action.
A-16 (A 190) BIDDER’S RESPONSE IN CASE OF NO PARTICIPATION
A-16.1 The Sub-contractor / Supplier / Vendor shall inform the Purchaser in advance in case he is
unable to participate in the tender for whatsoever reason. Failure to comply with this will be viewed
seriously and consecutive three failures on the part of Sub-contractor / Supplier / Vendor to do so is
liable for disqualification / debarring of the Sub-contractor / Supplier / Vendor from all future tender
enquiries and or delisting from the list of 'Approved Registered Vendors.
**************
Tender no.: GM (M)/PPC/2000005639
Page 17 of 30
Enclosure-4
Tender no.: GM (M) /PPC /2000005639
LOADING FACTORS FOR RANKING OF BIDS
(ILLUSTRATIVE FORMAT)
A
Sr.No.
Description
Foreign Supplier
1
Basic price Quoted
a) FOB
b) CIF
2
Add: insurance charges
Incase of 1(a)
3
Add Sea/Air Freight charges /
Inland Road Transport
Customs Clearance / Port Handling
/ Transportation to Yard
Cost (ex-MDL) excluding taxes &
duties without loading towards any
deviations
4
5
B
a) Ex Works
b) Delivered to MDL stores
In case of 1(a)
Incase of 1(a)
In case of 1(a)
In either case i.e. FOB or
CIF Price
NIL
Sr.Nos. (1+2+3+4) if
Sr.Nos. (1+2+3)
FOB price quoted OR
CIF price + Sr.No.4
Loading due to variations in Financial Term.
Sr.No.
6
7
C
Indigenous Supplier
Description
Variation in payment Terms
Cost (ex-MDL) excluding taxes &
duties after loading for variations in
financial term.
Foreign Supplier
Indigenous Supplier
Sr.Nos. 5 + 6
Loading on Account of deviations in following commercial terms
Sr.No.
8
9
10
11
12
13
14
Description
Security Deposit / Contract
performance guarantee.
Equipment Performance guarantee
Additional delivery period sought
over stipulated period as per Tender
Additional
time
sought
for
supplying binding data.
Liquidated damages per week rate /
maximum ceiling
Warranty / Guarantee
Cost (ex-MDL) excluding taxes &
duties after loading for variations
on account of financial and
commercial terms.
Foreign Supplier
Description
Foreign Supplier
Indigenous Supplier
Sr.Nos.7 + 8 +9 + 10 +11+ 12 +13
D. Landed Cost:
Sr.No.
15
16
Taxes & Duties
Landed Cost
Tender no.: GM (M)/PPC/2000005639
Indigenous Supplier
Sr.Nos.14 + 15
Page 18 of 30
Enclosure-5
RTGS/NEFT – MANDATE AUTHORISATION FORM (ILLUSTRATIVE FORMAT)
1. Supplier’s / Vendor’s Name:
2. Supplier’s / Vendor’s Name as per Bank Records:
3A. Supplier’s Code
3B. Supplier’s PAN Number: #
# Quoting PAN No. in all the e-returns has become 100% mandatory w.e.f. 14-02-2008 hence, ensure to
fill- up this and also send a photocopy of PAN duly self-attested. If there is any difference between
the name given in the supplier’s name and name given in the PAN card, then a note to explain the reason
for the difference and the correlation between both.
4. Supplier’s / Vendor’s Complete Postal Address:
Door
Street:
No.
Locatio
District
n:
:
City:
State
PIN
5. Supplier’s / Vendor’s E-mail ID:
6. Supplier’s / Vendor’s Telephone Number & Mobile Phone Number:
M
7. Name of the Bank:
8. Bank (Branch) Postal Address:
9. RTGS*/NEFT** - Code of the Branch:
RTGS:
NEFT:
RTGS* - “Real Time Gross Settlement”, NEFT** - “National Electronic Fund Transfer”.
These “IFSC” Codes are unique numbers of each Branch – “Indian Financial Services Code”. For some
Branches both the codes are the same and some Banks, may maintain one Code No. for RTGS and
another Code No. for NEFT. Hence, please fill-up both the rows, even if it is the same.
10. Nature of the Account: (Tick whichever is applicable & put ‘x’ mark for the balance two accounts)
Saving Bank
Cash Credit Account:
Current Account:
Account:
11. Bank Account Number of the Supplier: ©
© Fill up from the 1st column. For the balance left out blank columns, please mention ‘x’ mark.
We hereby declare that the particulars given above are correct and complete. If the transaction is delayed
for reasons of incomplete or incorrect information, we would not hold MDL responsible.
Date:
Supplier’s Seal:
Authorized Signature of the Supplier:
Certified that the particulars as per Serial Numbers 2, 7 to 11 are correct as per our records.
Date:
Bank’s Stamp
Tender no.: GM (M)/PPC/2000005639
Authorized Signature of the Officer of the Bank.
Page 19 of 30
Enclosure-8
PROFORMA BANK GUARANTEE FOR PERFORMANCE (ILLUSTRATIVE FORMAT)
(On Non-Judicial stamp paper of value Rs. 100/-)
IN CONSIDERATION OF MAZAGON DOCK LIMTED, a company incorporated under the Companies
Act 1956 and having its registered office at Dockyard Road, Mumbai 400010 (hereinafter referred to as
the “the Purchaser” which expression shall, unless it be repugnant or contrary to the subject or context
thereof, be deemed to mean and include its successors and assigns) having placed an order on Messers
........................... a partnership firm/sole proprietor business/a company registered under the Companies
Act, 1956 having its Registered office at ...............................(hereinafter called the Contractor/ Supplier
which expression shall, unless it be repugnant or contrary to the subject or context thereof, be deemed to
mean and include its successors and assigns) vide order No....................... dated.............. (hereinafter
called "the order" which expression shall include any amendments/alterations to "the order" issued by
"the Purchaser") for the supply , delivery at site, installation and commissioning of certain equipment,
item/services/civil works etc. as stated in the said Order and the Purchaser having agreed that the
Contractor / Supplier shall furnish a security for the performance of the Contractor’s / Supplier's
obligations and/or discharge of the Contractor’s / Supplier's liability in connection with the said order and
the Purchaser having agreed with the Contractor/Supplier to accept a performance guarantee, We,
.................................................... Bank having office at ............................................ (hereinafter referred
to as "the Bank" which expression shall includes its successors and assigns) hereby agree to pay to the
Purchaser without any demur on first demand an amount not exceeding Rs...........
(Rupees.............................only) being 10% of the order value against any loss or damage, costs, charges
and expenses caused to or suffered by the Purchaser by reason of non-performance and non-fulfilment or
for any breach on the part of the Contractor / Supplier of any of the terms and conditions of the said
order.
2. We, ............................. Bank further agree that the Purchaser shall be sole judge whether the said
Contractor/Supplier has failed to perform or fulfil the said order in terms thereof or committed breach of
any terms and conditions of the order and the extent of loss, damage, cost, charges and expenses suffered
or incurred or would be suffered or incurred by the Purchaser on account thereof and we waive in the
favour of
the Purchaser all the rights and defences to which we as guarantors may be entitled to.
3. We, ................................. Bank further agree that the amount demanded by the Purchaser as such shall
be final and binding on the Bank as to the Bank 's liability to pay and the amount demanded and the Bank
undertake to pay the Purchaser the amount so demanded on first demand and without any demur
otwithstanding any dispute raised by the Contractor/Supplier or any suit or other legal proceedings
including arbitration pending before any court, tribunal or arbitrator relating thereto, our liability under
this guarantee being absolute and unconditional.
4. We, .................................. Bank further agree with the Purchaser that the Purchaser shall have the
fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary
any of the terms and conditions of the said order/or to extend time of performance by the Supplier from
time to time or to postpone for any time to time any of the powers exercisable by the Purchaser against
the Contractor/
Supplier and to forbear to enforce any of the terms and conditions relating to the order and we shall not
be relieved from our liability by reason of any such variation or extension being granted to the
Contractor/ Supplier or for any forbearance, act or omission on the part of the Purchaser or any
indulgence by the Purchaser to the Contractor/Supplier or by any such matter or things whatsoever which
under the law
relating to sureties would have the effect of relieving us.
5. We, ........................................ Bank further undertake not to revoke this guarantee during its currency
except with the previous consent of the Purchaser in writing.
Tender no.: GM (M)/PPC/2000005639
Page 20 of 30
6. We, ......................................... Bank also agree that the Bank’s liability under this guarantee shall not
be affected by any change in the constitution of the Contractor / Supplier or
dissolution………………………………………………
7. Notwithstanding anything contained herein above:
i) Our liability under this guarantee shall not exceed Rs..........
ii) This Bank Guarantee shall be valid upto and including .......; and
iii) We are liable to pay the guarantee amount or any part thereof under this Bank Guarantee only and
only if you serve upon us a written claim or demand on or before ……… (validity + ---weeks from the
date of expiry of this guarantee).
8. This Guarantee shall be governed by Indian laws and the Courts at Mumbai, India shall have the
exclusive jurisdiction.
IN WITNESS WHEREOF the Bank has executed this document on
this............................. day of ...........................
For ........................ Bank
(by its constituted attorney)
(Signature of a person authorised
to sign on behalf of "the Bank")
Tender no.: GM (M)/PPC/2000005639
Page 21 of 30
Enclosure-9
LETTER OF CREDIT FORMAT FOR SHIPMENT BY SEA / AIR
40A
Form of Documentary Credit Type
:
20
Transaction Reference Number Documentary
Credit Number
Date of Issue
Date
Date and Place of Expiry
Date
Place
:
31C
31D
51A
50
59
32B
39A
41D
42C
42D
43P
43T
44A
44B
44C
46A
47A
71B
Applicant Bank
BIC
Applicant
Name & Address
:
:
:
NEGOTIATING BANK
:
BANKERS OF MDL,MUMBAI
:
MAZAGON DOCK LTD.
DOCKYARD ROAD,
MAZAGON,
MUMBAI – 400 010
Beneficiary
Name & Address
:
Currency Code, Amount
:
Currency
:
Amount
:
Percentage Credit Amount Tolerance
Tolerance 1
Tolerance 2
:
:
Available with …By….
Name & Address
Draft at ….
Narrative
Drawee
Name & Address
Partial Shipments
Narrative
Transhipment
Narrative
Loading on Board / Dispatch
Narrative
For Transportation to
Narrative
Latest Date of Shipment
Date
Documents required
Narrative
IRREVOCABLE
:
:
SIGHT/NEGOTIATION
:
BANKERS OF MDL,MUMBAI
:
ALLOWED/NOT ALLOWED
:
ALLOWED/NOT ALLOWED
:
AIRPORT / SEAPORT (AS PER TENDER
ENQUIRY/ORDER)
:
AIRPORT / SEAPORT (AS PER TENDER
ENQUIRY/ORDER)
:
:
(AS PER TENDER ENQUIRY)
Additional conditions
Narrative.
:
1. ALL DOCUMENTS SHOULD BE MARKED
WITH IEC CODE NO.0388070412, LC NO. AND
DATE AND IMPORT UNDER NON-NEGATIVE
LIST OF IMPORT EXPORT.
POLICY AM
2. DISCREPANT DOCUMENTS TO BE SENT
STRICTLY ON COLLECTION BASIS.
Details of charges
Narrative
:
ALL FOREIGN BANK CHARGES OUTSIDE INDIA
ARE FOR THE BENEFICIARY’S ACCOUNT.
Tender no.: GM (M)/PPC/2000005639
Page 22 of 30
48
49
53D
78
72
47A
Period for presentation
Narrative
Confirmation instructions
Instruction
Reimbursing Bank
Name & Address
Instructions to the Paying/ Accepting Bank
Narrative
Sender to Receiver Information
Narrative
Additional conditions
Narrative.
Tender no.: GM (M)/PPC/2000005639
:
WITHIN ----- DAYS FROM THE DATE OF BILL OF
LADING /AIRWAY BILL.
:
WITHOUT
:
BANKERS OF MDL WILL SPECIFY
:
BANKERS OF MDL WILL SPECIFY
BANKERS OF MDL WILL SPECIFY
:
:
1. ALL DOCUMENTS SHOULD BE MARKED
WITH IEC CODE NO.0388070412, LC NO. AND
DATE AND IMPORT UNDER NON-NEGATIVE
LIST OF IMPORT EXPORT.
POLICY AM
2. DISCREPANT DOCUMENTS TO BE SENT
STRICTLY ON COLLECTION BASIS.
Page 23 of 30
Enclosure-10
FMT/MP/PM/APPNDX – 8.14/ TB/
SAMPLE FORMAT OF SHIPPING INSTRUCTIONS
MODE OF DESPATCH
1.The goods may be despatched by sea or if
SPECIMEN SHIPPING CLAUSE FOR LINER CARGOES.
more
uneconomical
by
parcel
post.
2. F.O.B. / F.A.S. CONTRACTS (IMPORTS)
Shipping arrangements will be made by the Shipping Co-ordination & Chartering Division, Ministry of Shipping &
Transport, New Delhi (Cable: TRANSCHART), their respective Forwarding Agents / Nominees as mentioned below
to whom adequate notice of not less than six weeks about the readiness of cargo for shipment, should be given by the
Contractor / Suppliers from time to time for finalising the shipping arrangements.
Area
a) U.K. (including Northern Ireland) (Also Eire) the north
continent of Europe (West Germany, Holland, Belgium, France,
Norway, Sweden, Finland & Denmark) and ports on the
continental seaboard of the Mediterranean (i.e. French &
Western Italian Ports) and also Adriatic Ports.
b) U.S.A. & Canada
c) Japan
d) Australia
e) Black Sea Ports of Bulgaria Rumania
Tender no.: GM (M)/PPC/2000005639
Forwarding Agents / Nominees
M/s. Panalpina Welttransport GMBH
Spaldingster- 64 D-20097,
HAMBURG
Tel : +49 40 23771 126
Fax : +49 40 23771 1106
M/s. Dyson Shipping Company Inc.
The World Trade Centre,
Suite 1933,
New York
N.Y. 10048.
U.S.A.
Cable: DYSONCO NEW YORK
The First Secretary, (Commercial)
Embassy of India,
Tokyo,
JAPAN.
Cable: INDEMBASSY TOKYO
The Shipping Corporation of India Limited.
Shipping House,
229-232, Madame Cama Road,
Mumbai - 400 021.
Cable : SHIPINDIA MUMBAI
Page 24 of 30
SAMPLE FORMAT OF SHIPPING INSTRUCTIONS (CONTD)
The Secretaries,
Indo-Polish Shipping Services,
C/o, Shipping Corporation of India Limited.
Shipping House,
229-232, Madame Cama Road, Mumbai - 400 021.
Cable : SHIPINDIA MUMBAI for INDOPOL
f) Polish Ports
The Secretaries,
g) Other areas (excluding the Black Sea Ports of
U.S.S.R. & Rostock (GDR).
Indo-Soviet Shipping Services,
C/o, Shipping Corporation of India Limited.
Shipping House,
229-232, Madame Cama Road,
Mumbai - 400 021.
Cable : SHIPINDIA MUMBAI for SOVINSHIP
Shipping arrangements will be made directly or
through Shipping Corporation of India Limited.
Shipping House,229-232, Madame Cama Road,
Mumbai
400
021.
Cable : SHIPINDIA
MUMBAI
3. From Black Sea Ports of U.S.S.R.to India
All contracts whether FOB / FOR / CIF etc.
Transportation of equipment and materials under this contracts shall be done by Soviet and Indian Liner Vessels
belonging to the Indo-Soviet Shipping Service on a party basis in accordance with the Soviet-Indian Agreement of
the 6th April 1956 as amended up to date on the establishment of a regular shipping service between the Ports of the
USSR and India.
4. From Rostock (GDR) to India F.O.B. Contracts
The seller should arrange shipment of stores by vessels belonging to the member lines of the India-PakistanBangladesh Conferences. If the seller finds that the space on the Conference lines vessels is not available in any
specific shipment, he should take up with India-Pakistan-Bangladesh Conferences, Conferity House, East Grindstead,
Sussex, U.K. for providing shipping space and also inform the shipping Co-ordination Officer, Ministry of Shipping
& Transport, New Delhi. ( Cable : TRANSCHART, NEW DELHI. Telex : VAHAN ND - 2312,2448 and 3104. )
i) The bills of lading should be drawn so as to show:SHIPPERS : THE GOVERNMENT OF INDIA
CONSIGNEE : Government Department, Undertaking or Project
Supplies & Disposals / Embarkation Commandant (as specified in the tender)
concerned
or
Director
of
(The name and address of the Post consignee and ultimate consignee should be indicated)
i.The non-negotiable copies of the bill s of lading indicating the gross freight amount and rebate
allowed should be forwarded to the Shipping Co-ordination Officer, Ministry of Shipping &
Transport, New Delhi, after the shipment of each consignment is effected.
Tender no.: GM (M)/PPC/2000005639
Page 25 of 30
SAMPLE FORMAT OF SHIPPING INSTRUCTIONS (CONTD)
5. PARCEL POST METHOD OF DESPATCH TO INDIA
a.The goods must be packed suitably for postal despatch to India, and the parcel must be addressed to M/s.
Mazagon Dock Limited., Mazagon, Mumbai 400 010, showing the Order Number, Item Number(s) and the
Import Licence Number, on the Wrapper, below the address.
6. PACKING & MARKING
a.The materials must be adequately packed in all respects for normal transport by Sea/Postal/Air despatch to
India, suitably protected against the effects of a tropical salt-laden, atmosphere, in the event of delay at Indian
Port, before clearing.
b.Each class of material, and particularly electrical equipment should be packed separately and gross weight of
individual cases kept under 4480 lbs. Where possible. If more than one case is included in shipment, cases should
be numbered 01 and up & the corresponding number should be shown on the packing list, listing contents
therein. Gross weight must be shown on each package to avoid penalty of Rs. 500/- by the local customs. All
materials should be properly protected against ocean shipment particularly the possibility of rusting, corrosion or
breakage.
c.Every case / package must contain a packing note indicating particulars of the contents.
d.All timber used in the packing of the materials is to be free from bark, insects and fungi.
7. The two ends of all packages should be colour splashed with a Blue background and a white diagonal line of 1"
width. For identification. All cases are to be marked in letters 3" high wherever possible as under: MAZAGON DOCK LIMITED, MUMBAI
Case No. ____________________________
Order No. ____________________________
Gross weight in Kgs. ____________________________
Nett weight in Kgs ____________________________
Outside dimensions ____________________________
Made in ____________________________
8. Special marking instruction should comply with the Indian Merchandise Marks Act.
ii.Order packing cases to be clearly marked Made in ___________________________
iii.Containers in packing boxes to be marked Made in ___________________________
iv.Goods included in containers and packing cases to be marked either by stamping or tie labels with
either :-
a.Made in _______________________________ (Country of Origin)
b.Name of the manufacturers plus Country of Origin e.g.
SIR WILLIAM ARROL & CO. LIMITED. ENGLAND.
Tender no.: GM (M)/PPC/2000005639
Page 26 of 30
SAMPLE FORMAT OF SHIPPING INSTRUCTIONS (CONTD)
9.
All
spares
and
accessories
shall
be
separately
crated
and
labeled
as
"Spare
Parts".
10. The following documents are to be airmailed to MAZAGON DOCK LIMITED. Mumbai, immediately they are
ready to ensure that they reach us well in time before the arrival of the carrying vessel.
a.Original and three copies of Clean Bill of Lading / Airway Bill.
b.Six copies of signed invoice showing item wise, FOB prices along with packing lists.
c.Certificate confirming that three copies of Invoice, Packing List, Non-negotiable copy of Bill of Lading / Airway Bill
have been airmailed directly to us immediately on shipment.
d.Certificate of country of origin in triplicate.
e.Warranty certificate in triplicate.
f.Six copies of Manufacturer's Works Test Certificate / Shop Test Certificate.
g.Six copies of Certificate of Inspection and Approval from ABS / LRS / DNV / DOT or any other nominated inspection
authority, (whichever is applicable).
h.Certificate to the effect that copies of Instruction / Operation / Maintenance Manuals have been directly forwarded to
the openers by the beneficiary.
i.Certificate to that effect that six copies of as built drawings along with three reproducible drawings have been directly
forwarded to the openers by the beneficiary.
j.Certificate regarding penalty vis-à-vis delivery schedule.
k.A performance bank guarantee of 5% of the order value in the format issued in the order (original + 2 xerox copies).
The bank guarantee is to be valid during the tenure of the guarantee period for the equipment.
11. All documents should clearly indicate the following details: -
a.Import License No.
b.Our Order No.
c.Name of carrying vessel.
d.Bill of Lading No.
e.Markings on packages.
12. ARRANGEMENTS FOR PAYMENTS:
The documents are not under any circumstances, to be sent through bank, on collection basis. Wherever payments are
to be arranged through Letter of Credit, a confirmed irrevocable Letter of Credit will be established on receipt of a
confirmation about the period upto which the letter of credit is needed for shipment and negotiation. The Letter of
Credit will be for the F.O.B. Value of the goods. No extension of the Letter of Credit will normally be granted. It
must be ensured that the shipments effected before the expiry of date of the Letter of Credit.
13. For payment authorised out of India, U.K. special Defense Credit 1964, a certificate in the following form should
also accompany the documents mentioned above:
" I certify that good and services to the value of _______________________s, d, ________________ [amount in
words] as shown in the attached invoice were supplied under Contract No. ____________________ dated
_______________ .
Tender no.: GM (M)/PPC/2000005639
Page 27 of 30
SAMPLE FORMAT OF SHIPPING INSTRUCTIONS (CONTD)
I also certify that :[a]
the
goods
supplied
have
been
wholly
manufactured
in
the
United
[b] the services have been supplied by persons or corporations resident in the United Kingdom.
Kingdom.
Signed
For and on behalf of
Name and address of the Contractor / Supplier.
Date
14. INSURANCE & FREIGHT
Insurance will be arranged through M/s IFFCO_TOKIO General Insurance Co. Ltd, 3rd floor, Asra Bldg., 182 Water
field Rd, Bandra (W), Mumbai- 400 050, India. The details of shipment will be communicated to the underwriter by
Mazagon Dock Limited., Mumbai, on receipt of shipment advice. Immediately after shipment, the supplier should
communicate the following particulars to us by AIR MAIL, for arranging the Insurance cover.
Order No. _______________________________________
Name of Vessel _______________________________________
Voyage _______________________________________
Bill of Lading No. & Date _______________________________________
No of Packages _______________________________________
Brief description of goods _______________________________________
F.O.B. Value _______________________________________
Nett Freight _______________________________________
15.
The
cost
of insurance
and
freight
will
be
paid in
India in convertible
Indian
Currency.
16. INSPECTION AND / OR GUARANTEE
The goods supplied, will be subject to inspection and / or test as may be specified in our Purchase Order. Test
Certificates, where required are to be supplied. A Guarantee in the following form should also be airmailed to us,
along
with
the
documents
referred
to
above.
We hereby guarantee that the stores supplied, are in accordance with the description and quantity shown in the
purchase order, complete of goods material and workmanship throughout and that in the event of any goods on
receipt of India, by the Purchaser being found not in accordance with the order, we will replace free of cost on C.I.F.
basis.
17. DEFICIENCIES & DEFECTIVE GOODS
Should any deficiencies be established, these must be made good by the despatch under "No Charge" invoice. Any
complaints in regards to material will be notified within 180 days of receipt of consignment in our Yard, and any
defective material will be returned back at supplier's risk and cost and the Contractor / Suppliers should replace these
goods / materials and deliver free of charge on C.I.F. basis.
Tender no.: GM (M)/PPC/2000005639
Page 28 of 30
SAMPLE FORMAT OF SHIPPING INSTRUCTIONS (CONTD)
18. The wharfage and demurrage will be to Contractor / Supplier's accounts for all shipments that reach us without bill of
lading properly endorsed an accompanied by packing lists and invoices. The supplier shall be responsible for fines or
increased customs charges due to errors or commissions in description, weight or measurement and for increased
customs or wharfage and handling charge due to improper packing. It is also a condition of purchase that storage and
demurrage payable to port authorities at the port of discharge in respect of shipment arriving before the actual receipt
of the shipping documents will be borne by the Contractor / Supplier.
19. GENERAL
Immediately on receipt of import licence for the import of the stores, an intimation will be given to the suppliers of
the grant of licences, indicating the limiting factor and validity period. It must be ensured that shipment is made
within the validity period of the licence as it is difficult to obtain extension of the validity period from the licensing
authorities. However, no shipment must be effected without intimation of import licence particulars from us. A
Photostat copy of the list of goods as approved by the licensing Authorities in India will also be supplied. To avoid
difficulty in clearing the shipment through local customs the description and quantity as given in the invoice should
confirm strictly to those indicated in the list of goods that will be supplied.
20. The shipping instructions herein shall be closely observed. All invoices shall bear the number of order. Packing list
must show the seller's name, order number, nett and gross weight, outside dimensions and the markings if each
package. Where materials covered by different order numbers are shipped in the same case, separate invoices and the
packing lists must be made out for each order number. Wherever possible, material covered by two or more orders
shall not be shipped in the same package. Four copies of all documents including packing lists should be forwarded,
two sets before shipment is effected.
21. A certificate or consolidated statement of accounts should be issued to us in triplicate, indicating therein the final
value at which the contract has been finally settled and the evidence of total remittance received against the order
with a breakdown, wherever partial shipment were effected against individual invoices.
21.EXTRACTION FROM THE BROCHURE
ARRANGEMENTS
FOR
GOVERNMENT
(ANNEXURE VI)
REGARDING INSTRUCTIONS ON
OWNED
/
CONTROLLED
SHIPPING
CARGOES.
Freight Rebates Agreements currently in force with a view to securing special freight reduction for general Liner
Cargoes (imports) shipped on Government account, the Ministry of Shipping & Transport have entered into
transportation agreements from time to time with the Conferences / Shipping Lines covering the following trade
routes.
a) Shipments from U.K. / Continent.
i.Agreement with the India, Pakistan, Bangladesh Conference covers all Governmental cargoes emanating from U.K. including Northern Ireland (also EIRE), North Continent of Europe (West Germany, Holland, Belgium, France, Norway,
Sweden, Denmark and
ii.Finland), French and western Italian Ports on the continental seaboard of the Mediterranean, and the Port of Rostock in
the German Democratic Republic.
iii.Shipments on F.O.B. or FAS terms, arranged through the accredited forwarding agents of the Government of India will be
entitled to an immediate rebate of 15% off gross Tariff rates.
Tender no.: GM (M)/PPC/2000005639
Page 29 of 30
SAMPLE FORMAT OF SHIPPING INSTRUCTIONS (CONTD)
iv.Immediate rebate will be 9 1/2 % off the gross Tariff rates in respect of (a) cargoes which are intended for sale or disposal
commercially wither in their original or subsequently manufactured state (b) parcels of fertilizers and heavy chemicals,
not subject to special quotations. Items of cargoes which are confirmed to STC / MMTC's monopoly will however receive
5% extra rebate in respect of FOB / FAS contract and 5% extra rebate in respect of CIF / OR / TURNKEY Contracts.
v.For shipment of cargoes on CIF Turnkey terms, the Member Lines will grant an extra rebate of 5% on U.K. / North
Continental Gross Tariff rates to Government consignees in addition to the 9 ½% immediate rebate admissible to the
contract shippers, i.e. the foreign suppliers (or 10% deferred commission to non-contract foreign suppliers) provided the
same is claimed by the Government Consignees within one year from the date of Bill of Lading. For this purpose, two
copies of non-negotiable Bill of Lading indicating the gross freight amount thereon are required to be made available to
the Shipping Co-ordination Officer in the Ministry of Shipping and Transport by the Suppliers / importers for necessary
endorsement on one such copy and return to the Port Consignee for presenting to the carriers' agents for obtaining the
extra 5% rebate on freight. The claim will be rejected if not referred by the consignee to the carriers' port agents within a
period of one year from the date of Bill of Lading.
vi.Extra rebate will not be payable in respect of cargo covered by a specially reduced freight quotation to the CIF / Turnkey
supplier or shipper.
vii.All contracts placed on CIF / Turnkey terms should include a stipulation that only vessels belonging to the Member Lines
of the Conference will be utilised for carriage of cargoes covered by such contracts. If conference space is not available
for any specific shipment, the Government shall have the right to seek dispensation to use other flag vessels.
viii.In absence of original Bills of Lading after confirming the Government of India has title to the goods the Lines Agents in
India will release the cargo against a Letter of Indemnity given by the Government of India, Government Department /
Undertaking / Projects / Director of Supplies Embarkation Commandant at the port of discharge. The original Bills of
Lading will be presented within one year of issuing of Letter of Indemnity.
Tender no.: GM (M)/PPC/2000005639
Page 30 of 30