1. Ingeniería

Page: 1
BID No. 15-013
BIDDER: __________________________________________________
County of Wake
INVITATION FOR BID NUMBER: 15-013
Finance / Procurement Services – Room 2902
nd
Wake County Justice Center – 2 Floor
Bids will be publicly opened:
January 29, 2015
2:00pm
301 S. McDowell Street
Raleigh, NC 27601
Contract Type: Purchase
Refer ALL Inquiries to:
Tom Wester – Purchasing Director
Telephone No. 919-856-6153
Commodity: Scoreboard Video Control System - FCS
E-Mail: [email protected]
Using Agency Name: Five County Stadium – (FDC)
(See page 2 for mailing instructions.)
Agency Requisition No.
NOTICE TO BIDDERS
SPECIAL NOTE: Procurement Services is located in the Wake County Justice Center. Access is best by using
301 S.McDowell Street, Raleigh, NC 27601
The McDowell Street address is closer proximity to Procurement Services. The Justice Center is beside the
Public Safety Center and directly across Salisbury Street from the Wake County Courthouse.
YOU WILL BE REQUIRED TO GO THROUGH SECURITY AND METAL DETECTION IF YOU HAND DELIVER YOUR
BID.
Also, all delivery couriers will be required to go through the same, security and metal detection, before being
allowed access.
PLEASE FACTOR THIS INTO YOU BID DELIVERY PLANS AS NO EXCEPTIONS WILL BE ALLOWED AND LATE
BIDS WILL NOT BE ACCEPTED.
Sealed bids, subject to the conditions made a part hereof, will be received at this office for furnishing and delivering the
commodity as described herein. Refer to page 2 for proper mailing instructions.
Bids submitted via facsimile (FAX) machine, or email, in response to this Invitation for Bids will not be accepted. Bids are
subject to rejection unless submitted on this form. Late bids, regardless of delivery means, will not be accepted.
Bid/proposal delivery by any courier service may be subject to some access limitations should the delivery
person be using hand trucks or carts. This should be factored into your delivery decisions.
Delivery Date: ________________________________Bidder is urged to state earliest guaranteed delivery.
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein. By executing this bid, I certify that this bid is submitted competitively and without collusion (G.S. 143-54).
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BID No. 15-013
BIDDER: __________________________________________________
Failure to execute/sign bid prior to submittal shall render bid invalid.
BIDDER:
FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER:
TOLL FREE TEL. NO
(800)
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
AUTHORIZED SIGNATURE:
FAX NUMBER:
DATE:
E-MAIL:
Offer valid for 60 days from date of bid opening unless otherwise stated herein. Prompt Payment Discount: _______ %
__________________ days (See Instructions to Bidders, Item 7).
MAILING INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise instructed, and only one bid per
envelope. Address envelope and insert bid number as shown below. It is the responsibility of the bidder to have the bid
in this office by the specified time and date of opening. If sending via USPS, allow one extra day for Wake County internal
processing.
BID NO. ____________
Wake County Procurement Services
Wake County Justice Center - Ste 2900
301 S. McDowell Street
Raleigh, NC 27601
TABULATIONS: Tabulations will normally be available not later than three working days after opening.
TRANSPORTATION CHARGES:
FOB Destination: Freight, handling and distribution charges shall be included in the total price of each item listed. Any
additional charges included on the invoice shall not be honored for payment, unless authorized by change order by the
Wake County. In cases where materials are shipped against this order by parties, other than the Contractor, the shipper
must be instructed to show the purchase order number on all packages and shipping manifests to ensure proper
identification and payment of invoices. Complete packing list must accompany each shipment.
To ensure compliance with the E-Verify requirements of the General Statutes of North Carolina, all contractors, including
any subcontractors employed by the contractor(s), by submitting a bid, proposal or any other response, or by providing
any material, equipment, supplies, services, etc, attest and affirm that they are aware and in full compliance with Article 2
of Chapter 64, (NCGS64-26(a)) relating to the E-Verify requirements.
ADDENDA
It is solely the bidder’s responsibility to ensure they have all necessary information prior to submitting a
bid/proposal. This includes any and all addenda. Bidder is to acknowledge all addenda or risk rejection of bid or
proposal.
Addenda One_________________
Addenda Two______________
Addenda Three_____________
Addenda Four________________
Addenda Five______________
Addenda Six_______________
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BID No. 15-013
BIDDER: __________________________________________________
Furnish and Deliver:
ITEM
#
1
QTY
UNIT
DESCRIPTION
See attached Pricing Sheets
UNIT COST
EXTENDED COST
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BID No. 15-013
BIDDER: __________________________________________________
INSTRUCTIONS TO BIDDERS
1.
READ, REVIEW AND COMPLY: It shall be the bidder’s responsibility to read this entire document, review all enclosures and
attachments, and comply with all requirements specified herein.
2.
DEFINITIONS:

THE COUNTY: Is the County of Wake, North Carolina and its agencies.

OFFEROR: Company, firm, corporation, partnership, individual, etc., submitting a response to a solicitation.
3.
NOTICE TO BIDDERS: All bids are subject to the provisions of the Instructions to Bidders, special terms and conditions specific to
this Invitation for Bids, the specifications, and the Terms and Conditions. The County objects to and will not evaluate or consider
any additional terms and conditions submitted with a bidder response. This applies to any language appearing in or attached to
the document as part of the bidder’s response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted
purposely or inadvertently, shall have no force or effect.
4.
EXECUTION: Failure to sign the bid response will render bid invalid.
5.
ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1)
special terms and conditions specific to this bid, (2) specifications, (3) Terms and Conditions, and (4) Instructions to Bidders.
6.
TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder’s offer shall be valid for 60
days from the date of bid opening. Preference may be given to bids allowing not less than 60 days for consideration and
acceptance.
7.
PROMPT PAYMENT DISCOUNTS: Bidders are urged to compute all discounts into the price offered. If a prompt payment
discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving cases of identical
prices.
8.
SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered
that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore. Deviations shall
be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will
be acceptable.
9.
INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and in the spaces provided in
this document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches, descriptive literature
and/or complete specifications covering the products offered. Reference to literature submitted with a previous bid will not satisfy
this provision. Bids which do not comply with these requirements will be subject to rejection.
10. RECYCLING AND SOURCE REDUCTION: It is the policy of this County to encourage and promote the purchase of products with
recycled content to the extent economically practicable, and to purchase items which are reusable, refillable, repairable, more
durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for
providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of the purchasers those products or packaging they offer which have
recycled content and that are recyclable.
11. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser
named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this document shall be made
only by written addendum from Wake County Procurement Services. The bidder is cautioned that the requirements of this bid can
be altered only by written addendum and that verbal communications from whatever source are of no effect.
12. ACCEPTANCE AND REJECTION: The County reserves the right to reject any and all bids, to waive any informality in bids and,
unless otherwise specified by the bidder, to accept any item in the bid. If an extended price is obviously in error, the unit price will
control.
13. REFERENCES: The County reserves the right to require a list of users of the exact item offered. The County may contact these
users to determine acceptability of the bid. Such information may be considered in the evaluation of the bid.
14. TAXES:

FEDERAL: All agencies participating in this contract are exempt from Federal Taxes, such as excise and transportation.
Exemption forms submitted by the contractor will be executed and returned by the using agency.

OTHER: Prices offered are not to include any personal property taxes, nor any sales or use tax (or fees) unless required by
the North Carolina Department of Revenue.
15. AWARD OF CONTRACT: The County will consider such factors as: prices offered; the quality of the articles offered; the general
reputation and performance capabilities of the bidders; the substantial conformity with the specifications and other conditions set
forth in the bid; the suitability of the articles for the intended use; the related services needed; the date or dates of delivery and
performance; and such other factors deemed by the County to be pertinent or peculiar to the purchase in question. Unless
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BID No. 15-013
BIDDER: __________________________________________________
otherwise specified by the County or the bidder, the County reserves the right to accept any item or group of items on a multiitem bid. In addition, Wake County reserves the right to make partial, progressive or multiple awards: where it is advantageous to
award separately by items; or where more than one supplier is needed to provide the contemplated requirements as to quantity,
quality, delivery, service, geographical areas; other factors deemed by Wake County to be pertinent or peculiar to the purchase in
question.
16. HISTORICALLY UNDERUTILIZED BUSINESSES: The County invites and encourages participation in this procurement process
by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and
severely disabled.
17. CONFIDENTIAL INFORMATION: The County assumes no responsibility for confidentiality of information offered in a proposal.
The RFB/RFP does not intend to elicit proprietary information. However, if proprietary information is submitted as part of the
submittal, the information is to be clearly labeled as such. Proposals are not subject to public inspection until after the
contract award. Wake County will share any information submitted in response to this RFP or process with any person(s) or
firm(s) involved in the review and evaluation process. Proprietary or confidential information must be clearly labeled
as such at the time of initial submission and to the extent provided by N.C.G.S. Chapter 132, will not be made
available for public inspection. In the event that a request for inspection is made under public records law,
the Proposer will be notified of the request and may participate in any subsequent civil action to compel
disclosure of confidential information.
18. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not destroyed will,
upon request be returned at the bidder’s expense. Written request for the return of samples must be made within 10 days following
date of bid opening. Otherwise the samples will become the property of the County. Each individual sample must be labeled with
the bidder’s name, bid number, and item number. A sample on which an award is made, will be retained until the contract is
completed, and then returned, if requested, as specified above.
19. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any word or phrase shall
be read to include the plural and vice versa.
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BID No. 15-013
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BIDDER: __________________________________________________
General Terms and Conditions for Goods and Services
Default and Performance: In the event any equipment, software, or service furnished by the contractor in the
performance of any contract awarded by the county should fail to conform to the contract specifications, the County
may cancel and procure the articles or services from other sources and hold the Contractor responsible for any
excess costs occasioned thereby. The County reserves the right to require performance bond or other acceptable
alternative guarantees from the Contractor without expense to the County, if so indicated in the bid. The rights and
remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies
provided by law or under the contract.
Governmental Restrictions: In the event any governmental restrictions are imposed that necessitate alteration of
the material, quality, workmanship, or performance of the items offered prior to their delivery, it shall be the
responsibility of the Contractor to notify the County in writing, at once, indicating the specific regulation that required
such alterations. The County reserves the right to accept any such alterations, including any price adjustments
occasioned thereby, or to cancel the contract.
Availability of Funds: Any and all payments to the Contractor are dependent upon and subject to the availability of
funds to the agency for the purpose set forth in this agreement. If funds to effect such payment are not available, the
Contractor agrees to take back any affected equipment and products furnished under this contract, terminate any
services supplied to the County under this contract, and relieve the County of any further obligation thereof.
Taxes: The County of Wake is exempt from Federal excise taxes and no payment will be made for any personal
property taxes levied on the contractor or on any taxes levied on employee wages. Applicable State or local sales
taxes shall be invoiced as a separate item.
Situs: The place of this contract or purchase order, its situs and forum, shall be Wake County, North Carolina, where
all matters, whether sounding in contract or in tort, relating to its validity, construction, interpretation and enforcement
shall be determined.
Governing Laws: This contract is made under and shall be governed and construed in accordance with the laws of
the State of North Carolina.
Inspection at Contractor’s Site: The County reserves the right to inspect, at a reasonable time, the equipment/item,
plant or other facilities of a prospective contractor prior to contract award, and during the contract term as necessary
for determination that such equipment/item, plant or other facilities conform with the specifications/requirements and
are adequate and suitable for the proper and effective performance of the contract.
Payment Terms: Payment terms are Net 30 days after receipt of correct invoice or acceptance of goods, whichever
is later. Payment terms for services are due and payable the month following the month for which charges accrue, or
in accordance with the contract payment schedule. The using agency is responsible for all payments under the
contract.
Affirmative Action: The contractor will take affirmative action in complying with all Federal and State requirements.
Condition and Packaging: Unless otherwise provided by special terms and conditions or specifications, it is
understood and agreed that any item offered or shipped has not been sold or used for any purpose and shall be in
first class condition. All containers/packaging shall be suitable for handling, storage or shipment.
Standards: All manufactured items and/or fabricated assemblies subject to operation under pressure, operation by
connection to an electric source, or operation involving a connection to a manufactured, natural, or LP gas source
shall be constructed and approved in a manner acceptable to the appropriate state inspector, which customarily
requires identification marking of the appropriate safety standard organization; such as the American Society of
Mechanical Engineers for pressure vessels; the Underwriters Laboratories and/or National Electrical Manufacturers’
Association for electrically operated assemblies; or the American Gas Association for gas operated assemblies,
where such approvals of listings have been established for the type of device offered and furnished. Further, all items
furnished shall meet all requirements of the Occupational Safety and Health Act (OSHA), and state and federal
requirements relating to clean air and water pollution.
General Indemnity: The contractor shall hold and save the County of Wake, its officers, agents and employees,
harmless from liability of any kind, including all claims and losses, accruing or resulting to any other person, firm or
corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this
contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation that may be
injured or damaged by the Contractor in the performance of this contract and that are attributable to the negligence or
intentionally tortuous acts of the Contractor.
Advertising/Press Release: The contractor shall not publicly disseminate any information concerning the contract
without prior written approval from the County of Wake or its agent.
Patent, Copyright, and Trade Secret Protection:
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BID No. 15-013
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BIDDER: __________________________________________________
a. No deliverable(s) produced, in whole or in part, under this contract, shall be the subject of an application for
copyright or patent by or on behalf of the Contractor, its employees, agents, officers, assigns, or subcontractor(s).
The Contractor, at its own expense, shall defend any action brought against the County to the extent that such
action is based upon a claim that the equipment or software supplied by the Contractor, or the operation of such
equipment pursuant to a current version of Contractor-supplied operating software, infringes a United States
patent, or copyright or violates a trade secret. The Contractor shall pay those costs and damages finally awarded
against the County in any such action. Such defense and payment shall be conditioned on the following:
1) That the Contractor shall be notified within a reasonable time in writing by the County of any such claim;
and,
2) That the Contractor shall have the sole control of the defense of any action on such claim and all
negotiations for its settlement or compromise provided, however, that the County shall have the option to
participate in such action at its own expense.
b. Should the machines, or software, or the operation thereof become, or in the Contractor's opinion are likely to
become, the subject of a claim of infringement of a United States patent, copyright, or a trade secret, the County
shall permit the Contractor, at its option and expense, either to procure for the County the right to continue using
the equipment or software, or to replace or modify the same so that they become noninfringing and continue to
meet bid specifications. If neither of these options can reasonably be taken, or if the use of such equipment or
software by the County shall be prevented by injunction, the Contractor agrees to take back such equipment or
software, and refund any sums the County has paid Contractor less any reasonable amount for use or damage
and make every reasonable effort to assist the County in procuring substitute equipment or software. If, in the
sole opinion of the County, the return of such infringing equipment or software makes the retention of other items
of equipment or software acquired from the Contractor under this contract impractical, the County shall then have
the option of terminating the contract, or applicable portions thereof, without penalty or termination charge. The
Contractor agrees to take back such equipment or software and refund any sums the County has paid Contractor
less any reasonable amount for use or damage.
Access to Persons and Records: Pursuant to N.C. General Statutes, and Federal law, the County Auditor,
appropriate federal officials, and their respective authorized employees or agents are authorized to examine all books,
records, and accounts of the Contractor insofar as they relate to transactions with any department, board, officer,
commission, institution, or other agency of Wake County Government pursuant to the performance of this contract or
to costs charged to this contract. The Contractor shall retain any such books, records, and accounts for a minimum of
three (3) years after the completion of this contract.
Assignment: No assignment of the contractor’s obligations or right to receive payment hereunder shall be permitted.
However, upon written request and approval by the issuing purchasing authority, the Agency may:
a. Forward the contractor’s payment check(s) directly to any person or entity designated by the contractor, or
b. Include any person or entity designated by contractor as a joint payee on the contractor’s payment check(s).
In no event shall such approval and action obligate the County to anyone other than the contractor and the contractor
shall remain responsible for fulfillment of all contract obligations.
Termination for Convenience (Service and Indefinite Quantity Contracts Only): The County may terminate this
contract, in whole or in part, by giving 30 days prior notice in writing to the Contractor. Such notice of cancellation, as
required herein, shall be transmitted via US Mail, email or fax, with receipt confirmed. The 30 days notice for
termination shall begin on the day the receipt is confirmed.
Limitation of Liability:
a. Where equipment is under the County’s exclusive management and control, the Contractor shall not be liable for
any damages caused by the county’s failure to fulfill any County responsibilities of assuring the proper use,
management and supervision of the equipment and programs, audit controls, operating methods, office
procedures, or for establishing all proper checkpoints necessary for the County’s intended use.
b. The liability amount may be adjusted by the issuing agency based upon a documented total risk assessment, but
in no event shall the liability for damages be less than the total value of the contract. The foregoing limitation of
liability shall not apply to the payment of costs and damage awards referred to in the Paragraph entitled "Patent,
Copyright, and Trade Secret Protection", to claims covered by other specific provisions calling for liquidated
damages or specifying a different limit of liability, or to claims for injury to persons or damage to property caused
by Contractor's negligence or willful or wanton conduct. This limitation of liability does not apply to the receipt of
court costs or attorney's fees that might be awarded by a court in addition to damages after litigation based on this
contract.
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BID No. 15-013
BIDDER: __________________________________________________
19. Contractor's Liability for Injury to Persons or Damage to Property:
a. The Contractor shall be liable for damages arising out of injury to the person and/or damage to the property of the
County, employees of the County, persons designated by the County for training, or any other person(s) other
than agents or employees of the Contractor, designated by the County for any purpose, prior to, during, or
subsequent to delivery, installation, acceptance, and use of the equipment either at the Contractor's site or at the
County's place of business, provided that the injury or damage was caused by the fault or negligence of the
Contractor.
b. Contractor shall not be liable for damages arising out of or caused by an alteration or an attachment not made or
installed by the Contractor, or for damage to alterations or attachments that may result from the normal operation
and maintenance of the Contractor's equipment.
20. Changes: This order or contract is awarded subject to shipment of quantities, qualities, and prices indicated by the
order or contract, and all conditions and instructions of the order and the contract or proposal on which it is based.
Any changes made to this order or contract proposed by the contractor is hereby rejected unless accepted in writing
by the County. The County shall not be responsible for goods or services delivered without a written purchase order
or authorization from the applicable County purchasing authority.
Where the County requests a change, the contractor may submit a request for contract adjustment, which shall be in
the form of a complete change proposal fully supported by factual information and shall separately identify all
increases and all decreases in costs. The request shall be submitted by a senior official authorized to bind the
Contractor in a signed writing.
21. Price Adjustments (Term Contracts Only): Any price changes, downward or upward, which might be permitted
during the contract period, must be general, either by reason of market change or on the part of the Contractor to
other customers.
a. Notification: Must be given to the issuing purchasing authority, in writing, concerning any proposed price
adjustments. Such notification shall be accompanied by copy of manufacturer’s official notice or other acceptable
evidence that the change is general in nature.
b. Decreases: Shall receive full proportionate benefit immediately at any time during the contract period.
c. Increases: All prices shall be firm against any increase for 180 days from the effective date of the contract. After
this period, a request for increase may be submitted with the county reserving the right to accept or reject the
increase, or cancel the contract. Such action by the county shall occur not later than 15 days after the receipt of a
properly documented request for price increase. Any increases accepted shall become effective not later than 30
days after the expiration of the original 15 days reserved to evaluate the request for increase.
d. Invoices: It is understood and agreed that orders will be shipped at the established contract prices in effect on
dates orders are placed. Invoicing at variance with this provision will subject the contract to cancellation.
Applicable North Carolina sales tax shall be invoiced as a separate item.
22. Transportation: Transportation of goods shall be FOB Destination. Freight, handling, hazardous material charges,
and distribution and installation charges shall be included in the total price of each item. Any additional charges shall
not be honored for payment unless authorized in writing by the County.
23. Signature Warranty: Each individual signing warrants that he or she is duly authorized by the Party to sign this
contract and bind the Party to the terms and conditions of this contract.
24. Compliance with Laws: The Contractor shall comply with all laws, ordinances, codes, rules, regulations, and
licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local
agencies having jurisdiction and/or authority.
25. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this contract
violates any applicable law, each such provision or requirement shall be enforced only to the extent it is not in
violation of law or is not otherwise unenforceable and all other provisions and requirements of this contract shall
remain in full force and effect.
26. Federal Intellectual Bankruptcy Act: The Parties agree that Wake County shall be entitled to all rights and benefits
of the Federal Intellectual Bankruptcy Act, Public Law 100-506, and any amendments thereto.
2015
FIVE COUNTY STADIUM
Home of the Carolina Mudcats
REQUEST FOR PROPOSAL
HD-SDI Video Production System
Five County Stadium
1501 N. Hwy 39
Zebulon, NC 27597
January 2015
FIVE COUNTY STADIUM
REQUEST FOR PROPOSAL
HD-SDI Video Production System
VIDEO PRODUCTION SYSTEM
A. Work under this RFP includes all labor, materials, tools, transportation services, supervision,
and coordination necessary to complete the installation of the Video production system, as
described in these specifications. The system include the following major items: HDPro
Cameras, live video switcher, multi-channel replay, video distribution and recording systems
B. The project also includes:
a) Verification of dimensions and conditions at the job site.
b) Preparation of submittal information.
c) Installation in accordance with the contract documents, manufacturer’s
recommendations, and all applicable code requirements.
d) Initial tests, adjustments, commissioning and system schematics.
e) Instructions for operating personnel; provision of manuals.
f) Maintenance services and manufacturer’s warranty.
C. This specification has been developed as part of the 2015 stadium capital expenditure project,
is preliminary in nature, and subject to revisions by owner.
D. Project timeline:
a) Five County Stadium request that all equipment, commissioning and staff
training be substantially complete by March 28th, 2015 or a date to be
determined and agreed to by both parties at the time of awarding the project.
PART 1. SYSTEM SUMMARY
1.1 SYSTEM DESCRIPTION
A. The purpose of this system description is to provide RPF respondents an understanding
regarding the operational intent of the HD Video Production system as well as specific
operational and performance requirements of the system. This description should be
referred to in conjunction with the equipment listing.
B. The Video Production System is the system that will generate separate video signals
to be displayed on the facility’s new Video Displays (installed by the Video Scoreboard
Systems Installer).
C. Five (5) ProHD video cameras are dedicated to the video replay system. All source cameras
will meet HD/SD-SDI 1080i/1080p/720p standards.
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“SDI” – Serial Data Interface protocol; used to describe HD or SD digital video signal transport.
At Five County Stadium, all video will be captured, processed and distributed using SDI signal
type.

Cameras requested:
a. Studio Configuration:
Three (3) JVC ProHD GYHM-850T17 series solid state cameras with 17x
Fujinon lens
b. Wireless ENG / FAN Camera:
One (1) JVC ProHD GYHM850C14 camera
“ENG” – Electronic News Gathering – normally assigned to a camera system that
is hand held or shoulder mounted.
“FAN” – wireless camera system, which the team uses to freely roam the seating
bowl to gather great video of fans – ultimately to enhance “FAN” experience.
c. Canon XU-81W remote Pan, Tilt, and Zoom Camera for center field
D. The plan also calls for HD/SDI Fiber Optic Camera 2-channel Transceiver sets using single
mode fiber optic cable at each camera location j-box
E. The Video Production Control Room is on Press Box Level. Cameras will be connected at five
JBT locations and the control room. Based on the camera location, the operator will have the
option of shooting in a studio or ENG configuration.
“JBT” – Junction Box with Termination panel. JBT boxes are used for cable terminations at
each camera location. Inside the box, the giver and copper cable is terminated to the
respective chassis mounted connectors.
F. Manned cameras will be connected at JBT locations in the stadium to patch panels in the
production room video equipment rack. Coordinate final camera locations with Five County
Stadium prior to cabling.
a) Proposed JBT / camera positions at Stadium: (Qty 5)
a. High Home - press box level
b. 1st and 3rd Dugouts
c. Center Field – remote control PTZ
“PTZ” – camera with robotic pan/tilt/zoom camera control platform. At the
stadium, the center field camera will be a robotic PTZ camera.
d. Cattails Restaurant (include two audio tie-lines)
G. Wireless ENG / FAN camera package.
a. HD/SD-SDI, low latency 5.8GHz wireless AV transceiver set
b. Receiver to be placed in the press box, providing good line of sight coverage.
H. In addition to the cameras, the following equipment to be provided for video production
use:
a) Slow-motion, instant replay device with 4-channels
b) Video Player(s) and Recorder(s)
c) Video production switcher. HD/SD-SDI 11 live inputs, 6 keyers,
Rev: 01.07.15
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d) Video clips and graphics players integrated within production switcher
e) Multiviewer for technical director and remote display in press box
f) Matrix routing switcher for 3GHD-SDI video
g) Program video feed to video board processor(s)
h) Required video distribution and equalization components
i) Integrate into existing audio mixing, routing and distribution.
j) 2-channel Intercom for AV system, camera operators and event staff
k) Equipment racks, shelves, panels and power distribution
1.2 RESPONSIBILITY AND RELATED WORK
A. Supply all hardware, accessories, and equipment items needed for a
complete operating video system, even if not specifically mentioned herein or on the
drawings, without claim for additional payment.
B. Required fiber, coax and shielded low voltage cable will be provided by video installer.
C. Coordinate with video / scoreboard control system contractor.
Provide SDI signal as indicated by video board supplier drawings.
D. Provide audio and video signal to Stadium distributed TV system.
E. Power will be provided by Stadium at the video production space and camera locations.
Coordination with video display equipment space requirements shall include provision
of a reasonable amount of power outlets for their equipment.
F. Utilize the existing cable pathways if possible. Any required low voltage signal cabling conduit
and or power conduit will be provided by Stadium.
G. Installer is responsible for providing all components necessary for complete and
operational system.
1.3 QUALITY ASSURANCE
A. Manufacturer’s Qualifications: At least three (3) years in continuing business in the
production of specified products.
B. Installer’s Qualifications: Firm experienced in the installation of systems similar in
complexity to those required for this project and meets the following:
a) ) In order to bid this project, the bidder must have experience with at least three
comparable scale baseball stadium projects in the last three (3) years with equipment
and systems of the specified types called for in RFP.
b) Experience with comparable scale projects within the last three years.
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C. Project completion up to and including training on equipment will be end of working day
March 14th, 2015.
1.4 SUBMITTALS
A. Shop drawings and submittal data shall contain sufficient information to describe the
work to be performed. Information shall include but not necessarily be limited to:
a) One-line wiring diagrams for all systems; including cable types, identification
codes between equipment racks and camera J-boxes and press box equipment.
b) Location of all equipment in racks, consoles, or on countertops locations.
c) A material list of all equipment to be furnished.
d) Proposed cable labeling technique and scheme.
B. Training and Event Attendance Submittals:
a) Requesting two days of on-site training sessions.
b) Person(s) conducting training.
c) Training will be videotaped.
d) Recommended attendees (e.g. production room operations, IT, etc.)
e) All Operations manuals, as well as as-built drawings must be on site for all sessions.
f) Owner’s representative attending training at the end of the session shall initial
that:
a. Training Occurred.
b. Training Materials were provided and left with owner
C. Final Inspection Notification Report.
a) Provide prepared checkout report for each piece of equipment and the entire system;
a. Complete listing of every piece of equipment and date it was tested
b. The final report shall indicate that every device tested successfully.
D. Contract close-out submittals:
a) Keep a complete set of drawings on the job, note any changes made during
installation, and submit 1 corrected set of drawings showing work as installed.
b) System Reference Manual:
a. A list of all equipment, indicating manufacturer, model, serial number,
and equipment rack location.
b. Manuals for all items of equipment, incorporating manufacturer's warranty
statements (3 complete sets – both hard copy and digital format – 1 for team;
2 for county)
c. Where manufacturer registration is required, register warranty in
Client’s name, and at an address provided by Client.
1.5 DELIVERY, STORAGE, AND HANDLING
A. Ship product in its original container, to prevent damaging or entrance of foreign matter.
B. Replace at no expense to Owner, product damaged incurred by contractor during storage,
handling or the course of construction.
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1.6 ACCEPTANCE TESTING
A. Final acceptance shall occur after Five County Stadium or its authorized representatives
have signed a written letter accepting system equipment and installation.
1.7 WARRANTY
A. Warrant labor and installation for two years following the date of final inspection to
be free of defects and deficiencies, and to conform to the drawings and specifications as to
kind, quality, function, and characteristics. The installer guarantees their installation to meet
or exceed industry standards and practices for Audio-Video Control Systems. The installer
agrees to repair or replace defects occurring in installation within the warranty period
without charge.
B. This warranty shall not void specific warranties issued by manufacturers for greater periods
of time. Nor shall it void any rights guaranteed to the Owner by law.
C. Register all manufacturers’ warranties as directed by Client.
D. Repair and return shipment shall be in a timely fashion to maintain production room
operation.
1.8 SPECIFIED PRODUCTS AND MANUFACTURERS
A. Model numbers and manufacturers included in this specification are listed as a
standard of quality. Where two or more acceptable products are listed, the Installer
may use either at his option.
B. Other qualified manufacturers will be considered subject to approval and submitted in
accordance with project requirements.
a) Include a list of previously installed projects using proposed equipment that are
similar in nature to specified system.
b) If specified product is discontinued due to continuing product development;
replace it with manufacturers’ equivalent at time of installation at no additional cost.
c) If a quality B-stock item is available, notify Owner of such item and discuss the option
to save money on specific line item.
1.9 OWNER PROVIDED VIDEO EQUIPMENT
A. Confirm with client of any existing AV equipment they may want to integrate into this system.
B. Provide required format convertors and confirm operation of equipment.
PART 2. EQUIPMENT PACKAGE
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2.1 ACCEPTABLE MANUFACTURERS
A. Model numbers and manufacturers included in this specification are listed to establish a
standard of product quality.
B. Substitution of specified products with other qualified manufacturers and products will be
considered providing proper substitution procedures are adhered to.
C. If proposed system includes equipment other than specified model numbers; submit a list of
items and quantities for review.
2.2 GENERAL
A. All equipment and materials shall be new. Take care during installation to prevent scratches,
dents, chips, etc. If B-stock, fully warranted equipment is available, then the savings may be
reflected as a base proposal for that item, only if identified at the time of bid/proposal.
2.3 CAMERA EQUIPMENT
A. Studio Camera (Manned)
(Qty 3)
a) JVC GY-HM850F17 ProHD Camcorder
 1/3" Progressive 3CCD’s
 Fujinon ProHD XT17sx45BRMK1 Lens
 1080i/p, 720p, 480i Multi-scan
 Uncompressed 4:2:2 Output
 Solid state native MOV & MP4 Recording
b) Tripods (Qty 3)
Manfrotto 504HD Head w/546B 2-Stage Aluminum Tripod System
With Mid-level spreader and second Pan Bar
c) Tripod Adaptor Plate (Qty 3)
JVC - KA551U Tripod Adapter Plate
d) Lens Remote Controller Set (Qty 3 sets)
JVC HZ-ZS13U Rear servo zoom control for Fujinon lenses
JVC HZ-FM13U Rear manual focus control for Fujinon lens
e) Camera Mounted 7” Monitor (Qty 3)
JVC DT-X71HI 7" On-Camera Field Monitor with SDI w/AB PowerTap cable kit
f) OPTION: Camera Case to support camera, lens and intercom parts
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(Qty 3)
a. hard side style case, sized to store the camera, cables, headsets
g) Anton Bauer Tandem 70 power supply (Qty 3)
h) Other acceptable cameras packages:
a. Sony PMW-320KCE XDCAM EX HD Camcorder w/16x Zoom Lens
Include approved camera support items as described in ALTERNATE camera
package line listing.
B. Wireless {FAN} Camera package
a) JVC ProHD GY-HM850C14 shoulder mount camera
(Qty 1)
b) Teradek BoltPro2000 Model 980 HD-SDI transmitter & receiver set (Qty 1)
a. Low latency (under 30ms, approximately 1 to 3 frames)
c) Anton Bauer Twin battery charger and two (2) Dionic HC batteries (Qty 1 set )
C. Center Field Remote PTZ Camera (broadcast rated)
a) Canon XU-81W HD PTZ camera with wiper, remote pan, tilt and zoom, 1?3” HD
CMOS sensor, 20x Zoom lens (Qty 1)
b) Vaddio ProductionVIEW Camera Control Console (Qty 1)
c) Vaddio Desktop control console for controller and monitor (Qty 1)
d) Camera control data (Qty 1)
a. CommFront Single-Mode RS-232/485/422 to fiber Optic transceiver set
b. OPTION: 18/2 shielded cable (will require a dedicated cable pull to CF)
2.4 VIDEO PRODUCTION SYSTEM COMPONENTS
A. Primary Production Switcher. (Qty 1)
Broadcast Pix Granite 1000 Multi-format 1M/E live production switcher with integrated
wipes and effects, multi-image viewing and clips store, integrated CG workstation
“CG” – Character Generator; a devices or software that produces static or animated text
(such as Score Board data and RSS Feeds) for keying into a video stream. Modern
character generators are computer-based, and can generate graphics as well as text.
Features:
 Live Inputs: 11 HD/SD-SDI Multi-Def, all inputs are frame synchronized
 Outputs: 6 HD/SD-SDI Multi-Def & 2 DVI-D (1080i): Program, Preview, Clean Feed,
PowerAux
 Keyers: 6 Keyers, each with a DVE for PnP
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



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
Aspect: Mix 4:3 and 16:9 sources, clips & graphics 16:9 only, and output
simultaneous 4:3 & 16:9 outputs
Fail-safe: Select one live input to stay on air, even if system stops
Sync: Black-burst, tri-level or internal 480i29.97, 720p59.94, 1080i59.94, 576i25,
720p50, 1080i50
2 channel HD Clip Store audio. H.264 .mov or .mp4 and ProRes codec with 250GB of
storage
2 channels HD animation store with key & audio, 800mb compressed/100 frames
uncompressed or 2 stores of half each. Tga Image Sequence or QT Animations
4 channels of HD Graphic Stores with up to 120GB of storage.
Harris Inscriber GS character generator
Fluent Multi-View - Monitor 8 external and 7 internal inputs, 4 outputs, all keyers,
file libraries. Custom on up to 2 monitors (DVI-D/VGA & Display Port/DVI-D)
Fluent Watch-Folders: Enables animations, clips & graphics to automatically be
added to shows through the network
Include Control Panel: (QTY 1)
 CP-1000 Granite Control Surface 1M/E spacious panel featuring PixButtons that show
source and even file names on the buttons, classic next transition controls and powerful
device control bank with PixPad, 3D joystick, knobs, display, and motion controls, for
controlling clips, CG, graphics, etc.

Order with the following system enhancements:
# 172 Rapid CG3: XML or database interface for Dak stats and more
# 601 On-site commissioning and training, includes expenses
# 602 Additional consecutive day(s) to extend option 601
B. OPTION: Secondary Switcher


Blackmagic Design ATEM 1M/E 4K Switcher (Qty 1)
ASUS Desktop Computer, Intel Core i5-4440S Quad Core Processor, 4GB 1600MHz DDR3 SDRAM,
500GB 7200rpm Hard Drive, Integrated Intel HD 4600 Graphics, Gigabit LAN, 6 x USB 2.0 / 2 x
USB 3.0 Ports, Included USB Mouse and Keyboard, Windows 7 Professional (64-bit)

Optional: ATEM 1M/E Broadcast Control Panel (in place of ASUS computer )
C. Digital 4-channel Replay System
a) Newtek 3-PlayTM 425 4-channel digital replay device with control panel (Qty 1)
D. Video Archiving and Recording Devices
a) Blackmagic Design HyperDeck Studio Pro 2 (Qty 1)
Includes two (2) OWC 120GB SSD-HDD solid state recording drives
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b) Archiving devices. Confirm final specifications with client.
a. 12TB 4-bay NAS storage array with 4x3TB drives (Qty 1)
i.e. Seagate 12 TB 4-Bay Rackmount NAS
“NAS” – Network Attached Storage; a single or multiple hard drive
device to store and access video and/or graphic files.
b. OPTION: JVC SR-HD2500 Blu-Ray Disk & HDD Recorder with HD-SDI (Qty 1)
c) Integrate existing DVD-R recording decks, include D>A format convertors
E. OpenGear Frame and Cards
a) OG3 Frame with fans, basic network, power supply (Qty 1)
b) Redundant power supply. (Qty 1)
c) Digital to Analog format convertor (Qty 2 or TBD)
Blackmagic Design CCONVOGASA card
d) Analog to Digital format convertor (Qty 2 or TBD)
Blackmagic Design CONVOGAAS Card
e) Audio to SDI Embedder (Qty TBD)
Blackmagic Design CONVOPENGCAUDS card
f) SDI to Audio (Qty TBD)
Blackmagic Design CONVOOENGCSAUD card
g) Sync Generator (Qty 1)
Blackmagic Design CONVOPENGERSYNC card
h) Up/Down/Cross (Qty 2)
Blackmagic Design CONVOPENGCAUDC card
F. Video Matrix 32x32 Routing Switcher
a) Sierra Video Aspen 3232HD-3G Matrix Router Switch (Qty 1)
b) RPS-16/32 Redundant power supply (Qty 1)
G. Audio Matrix Routing Switcher (Qty 1)
a) 16x16 analog audio input/output
i.e. Kramer VS1616A
H. Video Monitors
a) 40”- 42”class HDTV or Monitor (Qty 2)
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Samsung 40” Class LED HDTV with 200x200VESA mount
a. Technical Director and Replay location
b. DVI or HDMI inputs
c. Include tilting wall mounts
b) Graphics (Computer) Monitor (Qty 4)
Viewsonic VX2363Smhl-W 23.6” LCD widescreen display
a. Include wall / articulating mounts (TBD)
c) Dual 8” Rack Monitors SDI Video (Qty 2)
Blackmagic Design SmartView dual 8” 3G/HD/SD-SDI
or Marshall M-Lynx-702 multi-format dual 7” displays
d) Dual 8” Waveform and SDI Monitor (Qty 4)
Blackmagic Design SmartScope dual 8”
I. Other Production Room Items
a) AJA FIDO 2T/2R SDI via Fiber Optic transceiver sets (Qty 4)
b) Required rack items, including power distribution, panels, shelves, etc.
c) Network Switch 100/1000 24-port Ethernet switch (Qty 1)
j. In-House Distributed Cable TV system
a) Coordinate with client to provide selectable / routable audio and video signals to
existing in-house DTV system.
“DTV” – In-House Distributed Television System; In-house cable TV. The channel
dedicated on all stadium TV’s to show the MudCats baseball game as produced in the
video control room.
2.5 CAMERA CABLES
A. Provide 25ft camera cable snakes, with two Coax cables with BNC connectors and one
(1) shielded intercom cable with XLR3M/F connectors (Qty 4)
2.6 VIDEO BOARD CONTENT MANAGEMENT SYSTEM
A. Integrate the Video Production System with the Video Board Management System
B. Control system for video boards and ribbon displays, including dedicated media clip player(s)
Note: video scaler, if required are provided by the video board vendor
2.7 AUDIO SYTEM COMPONENTS
A. Audio Interfacing, Matching, and Line Driving Devices.
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a. Passive audio Divider / Combiner 600-ohm (Qty TBD)
b. Kramer 16x16 audio matrix switcher (Qty 1)
B. Audio monitor - self-powered, rack mounted. (Qty 1)
i.e. Marshall AR-AM4 Analog 4-Channel Audio Monitor
2.8 INTERCOM
A. Master Station wired party-line system
Clear-Com MS702 Two channel base station (Qty 1)
Clear-Com GM-9 9 inch Plug-In Gooseneck Microphone (Qty 1)
B. Belt Pack Station Type: Dual channel (Qty 2)
Clear-Com RS-702 include YC-36 cables
C. Belt Pack Station Type: Single channel (Qty 4)
Clear-Com RS-701
D. Headsets with boom microphone.
Clear Com CC-300x4F single-ear headset
(Qty 10)
E. Intercom Cables
5-foot Microphone Cable with 3 pin XLR connectors (Qty 8)
F. OPTION: Clear Com Wireless Intercom base station (Qty 1)
WBS-680 2-channel base station
G. OPTION: Clear Com Wireless belt pack transceiver (Qty 2)
WTR-680 dual channel belt pack
2.9 CABLE, FIBER, AND CONTROL WIRING
A. Video Cables
a) RG6 video cable, PVC jacketed, solid center conductor.
b) Recommended cables / suppliers
Belden 1694A
West Penn 6350
Gepco VSD 2001
c) Colors: cable to be ordered in 3 colors for separate cabling types
SDI digital video, Analog video, Genlock/Reference
d) BNC Bulkhead Connections to utilize gold plated center contacts, insulated from
Panel feed-through connection
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e) BNC cable connections to utilize gold plated center contact, compression or
dual crimp connections
B. Camera cable snakes:
a) 25ft custom cable with 2BNC Coax cables and one shielded intercom cable (QTY4)
C. Audio Cables
a) 2-conductor paired, shielded microphone cable
West Penn 291 or Belden 9451
b) XLR type connectors with metal shells and bodies. Male and female panel
connectors to fit in the same cutout. XLR connectors shall be wired pin 2 hot
(high), pin 3 low, and pin 1 shield
D. Fiber Optic Distribution Cable
a) Outdoor riser rated fiber cable 9/125 single-mode
b) 6-strand recommended, minimum 4-strands
E. Fiber Optic Connectors:
a) Provide ST and LC connections compatible with fiber as recommended by the
manufacturer for compatibility with equipment and mounting panels and plates.
F. Cat5e or Cat6 Cable.
a) Belden 1583A or similar
G. Other control or low voltage cables to be 18 to 22 gauge with overall shield and
appropriate number of conductors.
2.10 JBT INTERFACE BOXES
A. JBT Interface Plates:
a) Mounts within junction boxes
b) Panels to be black anodized aluminum with laser engraving
c) Each panel has
a. Two channels of Intercom using XLR-3M chassis mount connectors
b. Two BNC chassis mount video connectors
d) Chassis mounts to be in rows, spaced evenly on the panel with laser engraving placed
over each connector.
B. Provide for JBT boxes
(Qty 5)
a) Minimum 12”H x10”W x 6”D
b) Recommended non-metallic JIC series by Wiegmann
Model HW-J141206CHQR Description QR LATCH OPQ CVR GRY 4X HINGE 14X12X6IN
c) Requires HW-MP1412A aluminum sub-panel
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2.11 EQUIPMENT RACKS
A. Use existing Middle Atlantic racks.
a) Two (2) racks are existing / available in the current video production room.
b) May require two (2) Fan Tops with 4-4.5” Quiet Fans
B. Rack Electrical:
a) Provide full-time, on-line, un-interruptible power supply (UPS) sized to handle
full load for 4 or more minutes of operation.
b) Acceptable devices: APC or Tripplite (Qty 1)
i.e. Tripp Lite SMART2200RM2U line interactive 2U rack/tower UPS with 2200VA /
2.2kVA / 1920W capacity. Internal batteries offer 12 minutes at 50% load (960W) and
4.5 minutes at 100% load (1920W) 3-year warranty
c) Provide power distribution power strips, rack mounted
Middle Atlantic or Tripp Lite devices
C. Provide labels at the front and rear of all signal processing equipment mounted in racks.
Labels types may be embossed permanent vinyl labels or engraved.
D. Rack panels shall be 1/8" thick aluminum, standard rack sizes, brushed black anodized finish.
Plastic plates will not be accepted.
E. Empty mounting panel spaces to be filled with blank and or vented panels. Provide end panels
and top panels as required. Provide shelving as required for equipment mounting within
racks.
F. Miscellaneous rack items:
a) Rack screws
b) Lacing bars
PART 3. EXECUTION
3.1 GENERAL
A. The video contractor warrants that all workmanship, materials and equipment incorporated
in this work will be of good quality and in conformance with a standard of quality that the owner
has determined to be necessary for the project associated documents.
Execute all work with best practice to accommodate work to environment and surroundings.
Perform all work in accordance to accepted industry practice, shop drawings and
manufacturer’s instructions.
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Coordinate locations and arrangements with all other contractors, vendors and owner in
cases of technical configuration or implementation difficulties or if a simplified method is
available, communicate with general contractor and owners as related to such issues.
A. The outline of specific work the video contractor shall be responsible for includes:
Project Management
System Design
Project Scheduling with Stadium Staff
Product and Equipment Supply
Installation and Integration
Configuration and Testing
Documentation
Owner/Client Orientation and Training
B. Schedule for Installation & Commissioning:
a) Five County Stadium expects a timely installation process. The facility will
work closely with the installer to determine best access times, review events that may
be scheduled during the installation, and other factors that may affect the installation of
this project.
b) Five County Stadium request that all equipment, commissioning and staff training be
substantially complete by March 24th or a firm date to be determined and agreed to by
both parties at the time of awarding the project.
3.2 EQUIPMENT RACKS AND CONSOLES
Looking at the rack from the rear, locate AC power wiring on the left; line level audio, video, and
RF wiring on the right. Panels or equipment mounted on the rear rack rails shall not block access
to any front mounted components.
3.3 SYSTEM WIRING
A. Take precautions to prevent and guard against electromagnetic and electrostatic hum. For
line level audio signals, float cable shields at the output of source device. Shields not
connected to be folded back over cable jacket and covered with heat-shrink tubing. Do not
cut off unused shields.
B. Exercise care in wiring; damaged cables or equipment will not be accepted. Isolate cables of
different signals or different levels; and separate, organize, and route to restrict channel
crosstalk or feedback oscillation in any amplifier section. Keep wiring separated into groups
for microphone level circuits, line level circuits, loudspeaker circuits, and power circuits.
C. Make joints and connections with rosin-core solder or with mechanical crimp connector tool.
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D. Neatly lace vertical wiring inside rack. Horizontal wiring in rack to be neatly tied in
manageable bundles with cable lengths cut to minimize excess cable slack but still allow for
service and testing. Provide horizontal support bars if cable bundles sag. Neatly bundle
excess AC power cable from rack mounted equipment with plastic cable ties.
E. Rack wiring to be bundled with plastic cable ties or Velcro style straps. Electrical tape and
adhesive backed cable tie anchors are not acceptable.
F. Provide adequate service loops so that equipment mounted on rack slides may be pulled fully
out, to their locked position without straining cable.
G. Wiring and connections shall be completely visible and labeled in rack.
3.4 CABLE LABELING
A. Cables and wiring to be logically, legibly and permanently labeled for easy identification.
B. Labels on cables may be self-laminating or adhesive strip type covered with clear overlay or
heat-shrink tubing. Factory stamped heat shrink tubing may be used in lieu of the adhesive
strip style label.
C. Hand-written labels are not acceptable.
D. Locate the cable designation at the start and end of each cable run and within 2" of the point
of termination or connection. For cable runs that have intermediate splice points, the cable
shall have the same designation throughout the run.
3.5 INSTALLER TESTS AND ADJUSTMENTS
A. Verify the following before beginning actual tests and adjustments on the system:
a) All products are installed in proper and safe manner according to manufacturer’s
instructions.
b) Insulation and shrink tubing are present where required.
c) Cable is dressed, routed, and labeled; connections are consistent with regard to
polarity.
d) All extra materials, portable equipment and spares shall be delivered and stored at
the premises as directed.
B. Preparation for Acceptance, prior to final inspection:
a) Verify each individual component is operating properly
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b) Verify proper operation from controlling devices to controlled devices.
c) Provide signal test documentation and verify that all communications and networking
services are installed and in proper working condition (Ethernet, IP addressing)
d) Other tests on equipment or systems as deemed appropriate, such as but not limited
to:
a. Cameras:
1) Verify Camera power on
2) Verify Pan-Tilt arms function smoothly
3) Verify Focus control is connected and working
4) Verify Zoom control is connected and working
5) Verify Intercom headset is working
6) Verify the Video mode is set proper mode (HD/SD)
7) Verify Aspect Ratio is set to proper mode (16:9/4:3)
b. Video Production Switcher
1) Verify all sources are defined, labeled and routed accurately
2) Verify all output assignments are accurate and labeled
3) Verify all external devices (DVDRs, SLO MOs, etc.) are routed
accurately
4) Verify source to button mapping and labeling is to end user
preferences
c. Monitors
1) Verify all rack monitors have picture from matrix assignments and
are labeled as such.
2) Verify switcher inputs have the correct matrix routing to them.
3) Verify replay monitor have picture
d. Black Burst (Sync)
1) Confirm sync is distributed to all devices with reference inputs
e. Matrix Routing Switch
1) Routing switcher programming including real and virtual naming
configurations, salvo setup and programming and the like.
2) Assist user in setting up routing to processing and recording devices
for appropriate game and non-game configurations.
f. Replay (Slo-Mo)
1) Verify power and display cabling
2) Verify four (4) video feeds can be selected via matrix
3) Verify audio feed from audio matrix
g. Intercom
1) Confirm Intercom connections are balanced and functional
2) Test each user station to every other station.
3) OPTION: Test wireless belt packs and base station
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h. Audio
1) Confirm program audio connections are properly functioning
2) Check Left/Right pairing from each device to each destination,
through routing switcher and direct patch. Correct any anomalies.
i. Computers, Networking, IP and Data
1) Coordinate with Stadium AV staff for program gateways, subnets,
and IP address for any equipment supplied herein.
2) Coordinate subnets and VLAN’s with other systems including, but not
limited to AV, scoring and video displays, and league statistics.
3) Set all computer based clocks, software and hardware, to local or
network NTP server.
4) Establish logical share names, including, but not limited to, AV,
scoring and video displays, and league statistics.
3.6 ACCEPTANCE
A. Acceptance shall occur after the system has functioned without failure for two regular
season home games or delivery of closeout documents, whichever is later. Failure due to
owner’s operators, spectators, or force majeure will not be considered event failure; failure
due to installer’s operators will be considered a failure.
B. Final acceptance shall occur after Five County Stadium or its authorized representatives
have signed a written letter accepting system equipment and installation.
3.7 TRAINING
A. Installers or qualified trainers to provide operations and service training on the following
major equipment components and subject matter:
a) Production Switcher by Broadcast Pix trainer for two (2) days, include travel expenses
a. Normal switcher operations
b. Programming switcher clips and effects memory
c. CG/Clips training
d. Switcher inputs and output configuration.
b) Newtek 3-Play Replay system training provided by Newtek authorized training
personnel. One day on-site. Include travel expenses
c) Camera and lens operation
d) Intercom operation
e) Video and audio routing per source operation.
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B. The following is a general idea of the training “curriculum”:
a) A general familiarization of the device.
b) An explanation of how the device interfaces to the rest of the video system
c) General training on operating the device.
d) Basic troubleshooting
C. Recommend videotaping segments for future staff training programs
.
3.8 EVENT SUPPORT
A. Installer representative is required to be present at the first two home games, part of the
original installation team preferred, as agreed to with stadium project management
representative.
3.9 OTHER
A. None
4.0 ATTACHMENTS
A. Bid Submittal Form in Microsoft Excel worksheet format
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