Registration Info Pack
Registration Info Pack Congratulations on signing up for 5k FoamFest Canada–Okanagan! If you didn't receive your registration confirmation please email us at [email protected] This Fun Run is at the top of its class, and the smiles won’t stop! Don’t forget to bring your “A” game! There are many challenges throughout the course. Whether you like it or not, it’s definitely a workout. Please remember to enjoy the course at your own pace. RACE DATE & LOCATION Saturday, June 13, 2015 Silver Star Mountain 123 Shortt Street Silver Star Mountain, British Columbia V1B 3M1 ACCOMMODATIONS Not from the area but still want to take part in the foamy fun? Perfect, we have just the solution for you. We have arranged with Silverstar Resort to receive 15% off most properties available at the resort. Registrants can reach out to the Central Reservations team at 1-800-663-4431 or [email protected] and quote 5K Foam Fest. All the agents at Silverstar will explain the rates and accommodations available to 5K Foam Fest participants. PARKING When you arrive on site you will follow the signs to the designated parking area. Arrive early because parking is limited. Parking is $10.00 per vehicle, so please carpool if you can. We accept Cash ONLY so be sure to hit the bank machine before you come. REGISTRATION After Parking, please follow the signage or (in some cases) take the event bus to the Race Festival Zone and Registration. Registration will be clearly marked. To get you through registration as quickly as possible proceed to the registration tents as you registered. If you are part of a TEAM or FAMILY registration go with your whole group to the Team & Family tent. If you registered as an individual proceed to the tent marked with the letter from your last name. The registration team will take care of you www.5kFoamFest.ca from there, checking you in & getting you all sorted for the day! Please print out the waiver form found on the website specific to your run location. There will be a limited amount of waivers at the event for those without a printer, but doing this before will speed up the process. When you arrive, the Registration team will prepare your paperwork and assign a bib #. After registration, please feel free to mingle about the festival area and wait for your heat. If there are still openings, registration will be open online till midnight the night before. Registering online will get you a lower price and guarantee your spot in the fun run! We do take day-of registrations on site, so tell your friends. We can not guarantee wave times for day-of registrants but will do our best to have your friends run as close to your start time as possible. We suggest registering early. RACE DETAILS During the race, there are Hydration Stations, Washrooms and lots of staff on hand to answer any questions you may have. The whole course is marked with tape, so as long as you stay in the tape you won’t get lost or end up in a place you might not want to be. You better plan on the foam, mud and water being a part of the course. The waves begin at 8am and run every 15 minutes until 3pm (last wave). There are up to 150 people in each wave. The heat will gather 10 minutes prior to their start times in the starting corral before having the foamiest start you have ever seen! You will get a brief introduction on the course, a group stretch, fun activities and race rules. The race is 5km long and features 16+ obstacles including: Foam Start Body Washer Lily Pads Slip and Slide Mocha Pit Up and Over Cargo Net Climbing Walls Spiderweb Forest Tube Town Stop, Drop and Roll Chamber of Foam Monkey Business Log Roll Death Drops www.5kFoamFest.ca What if I am too scared to do an obstacle? We have staff and volunteers scattered throughout the mud run course that are ready to leap into action and help you through the obstacle, but if you feel you shouldn't do an obstacle for any reason, our staff will help you around it. If you are worried about the foam, it is just air mixed with less than 1% of an environmentally friendly all natural foam solution. Made from natural oils, the foam should not cause irritation of any sort. Still, we encourage participants to NOT leave the foam on their body for an extended period of time. We also recommend that you do not inhale, ingest or get the foam in your eyes. Age restrictions All children must be physically, mentally, and emotionally capable to complete the course with proper racing etiquette. Ages 9 and under will not be able to participate in the 5k but we would love to have them join us for our pre and post-race activities such as our foam pit and bounce house! Ages 10 – 12 can register for the 5k race but must run with a registered adult. Ages 13+ can run in the 5k race without an adult chaperone but must adhere to all race rules and regulations. Rules and Regulations By registering for the 5K FoamFest I agree to the following terms and conditions 1. 2. 3. I agree to abide by all instructions given by Race Officials, Staff, Volunteers, and Medical Personnel. I will not inhale or ingest mud, foam, or any part of the race course. I acknowledge that 5k FoamFest is an extreme event and that participation presents certain risks which I accept voluntarily. 4. I am physically, mentally, and medically able to compete in the race and can complete the course and all obstacles. If I have a known or diagnosed medical condition or am pregnant, I have received permission from a doctor to participate in this race. 5. I am 10 years of age or older and agree to sign the Race Waiver prior to participation in the race. If I am less than 18 years of age, my parent or legal guardian has also signed the Race Waiver. Failure to present a signed Race Waiver will result in my inability to participate in the race. 6. I agree to exercise personal restraint and not take any unnecessary risks. 7. I will not urinate or defecate anywhere other than in designated areas. 8. I will wear my bib in a clear and visible location throughout the race. 9. I agree to allow 5k FoamFest to film, photograph, and record my image for future commercial and promotional use. 10. I understand that I am required to wear shoes and clothing during the course of the race. 11. I understand that cleats and other sharp objects are not allowed on the race course and agree not to wear such. www.5kFoamFest.ca 12. 13. 14. 15. 16. 17. 18. 19. 20. If I am observed wearing or having a sharp object in my possession, I will be asked to remove it from the race course. Race Officials, Staff, and Volunteers will not accept possession of personal property(including but not limited to rings, necklaces, cleats, watches, clothing, etc.) or be responsible for watching or returning any personal property discarded during the course of the race. I acknowledge that any weapons, animals, illegal substances, outside alcohol or food are not permitted and agree not to bring such. If any such items are found on my person, they may be confiscated for safety and I may be asked to leave the event grounds. I agree not to deliberately harm, cause injury, or come into contact with other participants and will exercise care and caution to avoid injuring others and myself. I agree to exhibit appropriate behavior and will not use lewd and inappropriate language and gestures. I acknowledge that I may be asked to leave if I do use such. I agree not to drink, ingest, or use any substance, legal or illegal, medicinal or recreational, known or suspected to cause physical and mental impairment prior to the race. Prior to taking any medicines before the race, I will consult with a medical professional about possible side effects. I will not bring any illegal substances onto the race course. I acknowledge that once I have left the race course, I will not be permitted reentry. I understand that no refunds will be given for any reason. I understand that this includes events that have been postponed for any given reason with a minimum of two weeks notice and/or a venue change of a maximum distance of 80 kilometers from the original venue. I understand that registration is closed when the maximum capacity is reached. I will not assist any individuals who are not properly registered or who have been ejected to gain access to the course. I understand that violation of any of these Rules, Terms and Conditions will result in my removal from the race course and will put myself and others at greater risk of injury. I agree to pay for any damage caused by my negligence or failure to abide by rules and instructions of race officials. Start times and Course Conditions Waves will be sent in groups of up to 150 people every fifteen minutes with the first heat leaving at 8am and the last heat leaving at 3pm. Runners that arrive after 3pm will not be permitted on the course. To help you plan out your day we have given you the option to register fora specific heat time. We require that runners arrive to the venue one hour before their heat time and due to high volumes, all runners must run during their allotted heat time, no exceptions. If you have any worries or doubts about your start time please email us at [email protected] NOTE: Foam machines are constantly cranking out foam ALL DAY so you don’t have to worry about the course being more or less foamy depending on start time. While many people worry about the condition of the course it sometimes can be even more fun as www.5kFoamFest.ca the mud softens and the sun gets overhead so please remember that every experience will be different and to enjoy the challenge we’ve laid in front of you. THIS RUN IS A RAIN OR SHINE EVENT! Unless we’ve contacted you to tell you otherwise, assume that the event IS ON REGARDLESS OF WEATHER OR CONDITIONS. Course Times and Festival Info If you are looking to beat a world record or run so hard that you nearly lose bowel control then you might be disappointed. The 5K FoamFest is not a hardcore race it is a FUNCORE race. The goal is to have fun while running. We will have a race clock at the end of the race so you can internally take note how fast you ran the race but you will not be given timing chips and we encourage you to focus on the fun aspect of the race rather than the speed. We've got several activities in our festival area for all ages. We even have activities for the kids at heart! Like our Skyfall to test your nerves, and Foam Pit.Expect fun snacks and exciting action while waiting for your start time at 5k FoamFest. Children 9 and under have free all day access to the festival area as do all participants. FESTIVAL AREA INCLUDES: • Complimentary Change Rooms for Men and Women • Complimentary Gear Check, you can bring a change of clothes and personal belongings. They will be kept safe and secure! • Hydration Stations • Shower and hose systems for after the race to get all of the mud off • Washrooms and sanitation stations. • Music • Food Stations - Refreshments and munchables! • Kids Inflatables www.5kFoamFest.ca Race Day Schedule 7am 8am 2:30pm 3pm 5pm Registration & Festival Area open First wave (waves every 15 minutes) Registration Closes Last wave Festival Area closed Can I bring my camera or phone? Electronics, foam and mud don't mix. This is a Foam Fun Run, the kind of race that involves a lot of mud and water, which will result in most devices getting damaged. We advise you to leave all electronics in the car or at home. However, other than this warning we won’t stop you from bringing them with you, but you do so at your own risk. FINISH: At the finish line you will receive your T-shirt and medal. This is a great way to spend a day with friends, family, kids, parents etc. Please be courteous and if you have any questions or concerns please email:[email protected] We look forward to seeing you there! https://www.facebook.com/5kfoamfestcanada https://www.youtube.com/5kfoamfestcanada http://www.instagram.com/5kfoamfestcanada https://twitter.com/foamfestcanada www.5kFoamFest.ca www.5kFoamFest.ca
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