FORM 1 10th Anniversary Garden Press Event Please return to: John Robbins Barbican Exhibition Centre London, EC2Y 8DS [email protected] g.uk 12th February 2015 Tel: +44 (0) 207 382 7056 Fax: +44 (0) 207 382 7263 ADDITIONAL SHELL RENTAL ITEMS ORDER FORM EVENT NAME: COMPANY NAME: STAND NUMBER: 10th Anniversary Garden Press Event 22nd January 2015 DEADLINE FOR RETURN: QTY CODE ITEM ITEM PRICE W Additional Walling (per 1000mm) 49.50 D Lockable door section 60.50 C Entrance way with curtain 38.50 WP Changing colour of wall panels (per panel) 33.00 FS3 Flat white laminate shelf (1000 x 300mm) 17.60 AS Angled shelf (with lip) (1000 x 300mm) 17.60 VC Velcro (per metre) 3.50 CU EB2 EB5 PL NP Counter Unit (1000 x 600 x 900mm high) Exhibit or display base (500 x 500 x 250) Exhibit or display base (500 x 500 x 500) Plastic Literature rack 1 x A4 Section Additional name panels 55.00 22.00 27.50 8.25 19.80 SUBTOTAL: Credit & Debit Card levy @ 3% VAT @ 20% (incl. CC & DC levy) TOTAL DUE: TOTAL Payment Details Please make cheques payable to the 'Barbican Centre' For any items not listed a quotation may be obtained from The Exhibition Halls Management team Credit Cards accepted: Mastercard/Visa/Delta/Switch/American Express A 3% levy will be added for Credit & Debit card payments Card Number: Type of Card: Start Date: Expiry Date: Security Number (last 3 digits on the signature strip): Name on Card: Signature: Date: Company Details Company Name: Invoice Address: Telephone: Email: Fax: Contact Name: OPTIONAL EXTRAS GRID PLAN 1.) Each square on the grid can denote 1sq.m.for example. 2.) Draw the outline of your stand showing the back and/or sidewalls. 3.) Always indicate the positioning of built in items such as storage areas and partition walling. 4.) Indicate the heights of adjustable items (shelves, rails, display panels, etc in the box below). 5.) Complete all details on this form and return with your Optional Extras Order Form. Stand Details: Stand Number Dimensions m x m Please leave fixable items on the stand ready for my arrival. I understand that this will be on a first come first served basis. Height from floor of shelving, rails, etc ______________________ mm PLEASE REMEMBER TO KEEP A COPY FOR YOUR RECORDS ______________________ mm ______________________ mm ELECTRICS & LIGHTING PRE-PAYMENT ORDER FORM Shell Scheme Only Stands EARLY BOOKING DEADLINE DATE: FORM 2 10 Anniversary Garden Press Event 2015 th 16 January 2015 John Robbins, Exhibition Halls, Barbican Centre, Silk Street, London EC2Y 8DS Tel: 020 7382 7056, Fax: 020 7382 7263, Email: [email protected] FULL PAYMENT MUST BE SUBMITTED WITH THIS FORM. INCLUDING 20% VAT YOUR ORDER CANNOT BE PROCESSED WITHOUT PAYMENT IN FULL. EXHIBITOR DETAILS: COMPANY NAME:_______________________________________________________________________STAND NUMBER:______________ TITLE:______________ CONTACT NAME: _________________________________________________ DATE: _______________________ INVOICE ADDRESS: _________________________________________________________________________ POSTCODE: _____________ TEL: ______________________________ FAX: ______________________________ CREDIT CARD DETAILS: TYPE: _____________________________ EMAIL: ____________________________________ NAME OF CARD HOLDER: ______________________________________________________ 3% surcharge applies to ALL Credit AND Debit card payments CARD NO: / EXPIRY DATE: FOR SWITCH CARD PLEASE INCLUDE: ISSUE NUMBER: __________ 3 DIGIT SECURITY CODE ( This number can be found on the back of your card): OR VALID FROM DATE: __________________ SIGNATURE: __________________________ ADDRESS (to which this card is registered): _______________________________________________________________________________ THE EARLY BOOKING PRICES (BELOW) ARE AVAILABLE ONLY ON ORDERS RECEIVED 16th JANUARY 2015 STANDARD PRICES WILL APPLY TO ORDERS RECEIVED AFTER THIS DATE. ONSITE ORDERS WILL BE SUBJECT TO A 20% SURCHARGE. DESCRIPTION 6ft fluorescent fitting 5ft fluorescent fitting 50w halogen spotlight 120w spotlight 1kw 4amp socket 2kw 8amp socket 3kw 12amp socket (required for kettles & coffee machines) 24hr 1kw 4amp socket EARLY BOOKING PRICE STANDARD PRICE From 17 Jan ‘15 62.50 56.50 56.50 62.50 91.00 108.00 124.50 69.00 62.50 62.50 69.00 100.00 118.00 136.50 158.50 174.50 QTY. ELECTRICS SUB TOTAL 3% surcharge charged on DEBIT and CREDIT Cards SUB-TOTAL + VAT @ 20% ELECTRICS TOTAL TOTAL For any other electrical items not listed on this order form please contact us for a quote. Electrical items are provided on a hire basis only. All items ordered will be collected at the close of the event. Any exhibitors found to remove electrical equipment will be subsequently charged the retail value of the item. Please note that in ordering electrics you may have a mains box and cable on your stand. IMPORTANT NOTICE – Any order will not be processed without full payment. st *We do NOT accept cheques 5 days Prior 1 Day of Build CHEQUES SHOULD BE CROSSED AND MADE PAYABLE TO: BARBICAN CENTRE IF YOU DO NOT RECEIVE AN INVOICE CONFIRMATION WITHIN 10 DAYS OF PLACING YOUR ORDER, PLEASE CONTACT US TO CONFIRM YOUR REQUIREMENTS. DON’T FORGET TO KEEP A COPY FOR YOUR RECORDS BARBICAN CENTRE’s VAT number is 243 6631 67 SHELL SCHEME STAND IMPORTANT EQUIPMENT POSITION DIAGRAM This diagram will be used to place all orders on your stand. Ensure you complete the diagram clearly and show all heights and dimensions for the placement of all items you have ordered. COMPANY NAME______________________________________________________ Please circle the scale to which you have drawn your stand STAND NO_____________ 1 square = 1m 1 square = 2m BACK OF STAND If you do not complete this diagram or indicate the heights and dimensions of all orders, items will be placed at our discretion. O = Spotlight X = Power point at floor level Ø = Power point at ceiling height O—O—O = Light track ======= = Fluorescent C = Conn to c/o lighting M = Mains position FRONT OF STAND Space only Shell Scheme Do you have a platform Additional Information__________________________________ ___________________________________________ ___________________________________________ ___________________________________________ FORM 3 Exhibitor CAR PARKING Application Form Commercial Development, Barbican Centre, Silk Street, London EC2Y 8DS Tel: 020 7382 7389 Email: [email protected] PLEASE NOTE: VEHICLES ABOVE 6’1” (1.85M) HEIGHT ARE NOT PERMITTED IN THE CAR PARK. Parking costs £12 per day Monday – Friday, and £7.50 per day Saturday – Sunday. If your car is going to remain overnight from Friday to Saturday or from Sunday overnight to Monday, weekend parking charge must be paid in advance. If you are arriving and leaving at the weekend you should pay on the day and do not need to complete this form Payment is to be made in advance: ORDERS CANNOT BE PROCESSED UNTIL FULL PAYMENT IS RECEIVED. A receipt will be enclosed with your parking voucher(s) or will be sent separately within 1 week of payment. No refunds are given for non-use of a ticket. Tickets are NOT transferable. THE EARLY BOOKING PRICE (BELOW) IS AVAILABLE ONLY ON ORDERS RECEIVED on or before 16 Jan 2015. STANDARD PRICE of £30.00 per day WILL APPLY TO ORDERS RECEIVED AFTER THIS DATE. Parking Details Date: No. Cars Overnight Stay? (Y/N) Early Booking Price of £12.00 Standard Price of £30.00 / day TOTAL: from 17 Jan 2015 Day 1 (Build-up) Day 2 (Open day) AMOUNT PAYABLE: Company: Stand No: Contact Name: Telephone Number: Email: Payment Details Name on CC: Card Number: Expiry Date: Start Date: Issue Number (Switch): Security Number: Billing Address: For Office Use: Processed By: ……………………………… Date Processed: …………………… Booking Ref:…………………………… FORM 4 Please return to: Danny Schurer Concept audio Ltd 10th Anniversary Garden Press Event 12th February 2015 Unit 20, Elbridge Farm Business Centre Chichester Road Bognor Regis West Sussex PO21 5EF [email protected] Tel: +44 (0) 1243 827915 Fax: +44 (0) 1243 827195 RENTAL ITEMS ORDER FORM EVENT NAME: 10th Anniversary Garden Press Event COMPANY NAME: STAND NUMBER: DEADLINE FOR RETURN: QTY QTY CODE CODE 22nd January 2015 ITEM ITEM PRICE Proel 8” 200w Speaker inc Stand 15.00 Yamaha MS101MK2 10W Three Input micro Speaker 5.00 Sennheiser (Ch38) Mic Kit 35.00 6ft X 6ft Tripod Screen 15.00 3000 XGA Projector with HDMI IN Inc cables 65.00 Unicol Adjustable Projector Stand 10.00 High Spec Windows Win 7 Laptop 40.00 DVD/Blu-ray Player 15.00 Litestructures Truss Lectern 18.00 Free standing Flip Chart Easel C/W Pad/Pens 18.00 Wireless Presenter with Laser 5.00 Nobo "RED" Laser Pointer 5.00 Panasonic 32" LCD Screen inc Stand 35.00 42" Plasma/LCD/LED inc Stand 75.00 50" Plasma/LCD/LED inc Stand 150.00 65" LED inc Stand 250.00 ITEM ITEM PRICE 85" Plasma 1080p with Screen Lifter Stand 910.00 TOTAL TOTAL Unicol twin pole shelf 25.00 Hook on glass shelf for Parabella stands 12.00 Axia/Parabella Stands 30.00 10m 13A 2way Extension 1.50 2m 13A 6way Extension 1.50 10M VGA Cable 1.00 20M VGA -VGA Cable 1.25 Apple MB572Z/A Mini Display Port - Vga Adaptor 1.50 HDMI "Plug - VGA Adaptor 1.00 10m HDMI cable 1.50 Delivery & Set Up Charges 45.00 SUBTOTAL: Credit/Debit Card charge @ 1.99% VAT @ 20% TOTAL DUE: Please Forward a copy to [email protected] Payment Details: Please make cheques payable to: Concept audio Ltd For any items not listed, a quotation may be obtained from Hire Department, Concept audio Ltd. Most major credit cards are accepted. Please note that there is a 1.99% surcharge made for Credit Card transactions. Card Number: Type of Card: Start Date: Expiry Date: Security Number (last 3 digits on the signature strip): Name on Card: Signature: Date: Company Name: Invoice Address: Telephone: Fax: Email: Contact Name: FORM 5 EXHIBITOR/CONTRACTOR BADGE FORM Stand No Company Name & Address Primary Contact Name & Contact Number Named Exhibitor Badges will be produced for each individual exhibitor or contractor attending the Show, these must be worn at all times during Build,Show & Dismantle. These will be available for collection from the front reception desk during build up, or posted to exhibitors contact prior to the event, on a request basis only. Names of Staff/Contractors Please write your Company Name in ‘Block Capitals’ exactly as you wish it to appear on your Fascia Board Quantity of Sit Down Lunch Tickets Required @ £ PLEASE FAX/E-MAIL TO THE ORGANISERS BY FRIDAY 23rd JANUARY 2015 STAND CATERING ORDER FORM Garden Press Event 2015 FORM 6 Company Name................................................................... Contact Name...................................................................... Stand Number................................. Company Address............................................................... Post Code......................................... Contact Number....................................... Delivery Date & Time................................................ Please advise us if you would like any items to be delivered at different times during the day All Prices include VAT Wine, Beers & Spirits Price Besserat de Bellefon Grande Tradition Brut NV, France £45.00 Qty Total Food Items Price A selection of mini pastries £15.00 (Serves 10 people) Bruno Paillard Brut NV, France £66.00 A selection of mini Muffins £15.00 (Serves 10 people) Vinha Del Sud, Sauvignon £22.80 A selection of Sandwiches £51.00 (Serves 10 people/ 1.5 round pp) Vinha Del Sud, Grenache £22.80 Award winning pies (10 pies) Absolute Vodka £78.00 Choose from selecton below Gordons Gin 700ml £78.00 Steak & Mushroom Jameison £78.00 Pumpkin, Feta & Spinach Couvoisor £78.00 Salmon, Mushroom & Leek Becks 275ml £3.90 3 Cheese & Onion Peroni 275ml £3.90 Selection of Homemade Savoury Nibbles (Serves 20) Choose four items Minerals £30.00 £77.00 Qnty Total Still mineral water 750ml £4.80 Pesto Palmiers Sparkling mineral water 750ml £4.80 Parmesan Sables Coca Cola 330ml £1.50 Diet Coke 330ml £1.50 Sprite 330ml £1.50 Fanta 330ml £1.50 Orange Juice 1l £6.00 Equipment Hire Apple Juice 1l £6.00 Filter Coffee Machine (per Day) £25.00 Cranberrry Juice 1l £6.00 Kettle (per day) £10.00 Tonic Water 120ml £1.25 Wine Glasses x10 £5.00 Ginger Beer 120ml £2.10 Champange flutes x10 £8.00 Soft drink glasses x10 £5.00 Tray x1 £3.00 Corkscrew/bottle opener £6.00 China Cups, saucers, spoons x10 £5.00 Glass Jug x1 £3.50 Marinated Mixed Olives Tea & Coffee Items Coffee Package with Machine £100.0 0 Cheese Straws Kettle Crisps Hoummos and Pitta Bread (Makes100 cups) Inculdes- 10 sachets of Filter Disposables coffee & 100 of the following Paper cups x100 £17.00 Paper cups, sugar sachets Stirrers and milk portions Selection of teas & infusions x100 £8.00 Plastic glasses x100 £17.00 Filter coffee sachets (each) £4.00 Plates, Knives and Forks x25 £6.00 Sugar Sachets x50 £6.50 Black cocktail napkins x 300 £8.00 Milk Portions x 100 £15.00 Fresh Milk per litre £4.00 TO HAVE A MEMBER OF STAFF TO SERVICE YOUR ORDER AT YOUR STAND: 4 hours £50.00 6 hours £80.00 TOTAL SPEND DELIVERY CHARGE @ £5.00 PER DELIVERY (No delivery fee if spending over £30.00) GRAND TOTAL Payment Details: Exhibition: Stand No. Delivery Date: Requested Delivery Time: Company: Address: Fax: Email: Ordered By: Signature: METHOD OF PAYMENT: Cheque payable to Searcy's or Credit Card Card No.: Expiry Date: Issue No. (For Switch only) Please Debit my Credit Card with the above amount Name (Print): Date: Signature: Please note Additional items available on request * All perishable food should be comsumed within 3 hours of delivery * All items on sale only basis * Items subject to availability * No refunds Cancellations accepted within 48 hrs of delivery time. * Any equipment damaged/not returned will be charged for. TERMS AND CONDITIONS 1 All prices are subject to Value Added Tax at the rate ruling on the day (currently 20%) 2 All Stand catering must be purchased direct from Searcy's as the Barbican Exhibition Halls sole and official Catering Contractor 3 Payment terms: All accounts must be settled on the last day of the show. After the final day of the show any unpaid accounts will be subject to a 15% administration charge. Cheques to be made payable to 'Searcy's at the Barbican' 4 Hired Equipment: The hirer is responsible for the safekeeping of all equipment including boxes and racks from time of delivery until it is collected or returned. A charge may be incurred if any equipment is damaged or lost. The hire of glassware and china includes a fresh supply daily. If the glassware and crockery needs to be serviced more frequently, a cost will be incurred. When hiring a coffee machine or kettle please ensure you have ordered a 3kw power supply for each appliance with the electrical contractor. All hire equipment is subject to avliability. 5 This completed order form should be returned no later than 7 days prior to commencement of the tenancy. Additional top up orders can be made on site by contacting the catering office. Additional orders for food items must be placed at least 24 hours in advance. 6 Delivery Times: Wherever possible and appropriate we endeavour to deliver equipment and non perishable goods to your stand the evening prior to opening of the show. Whenever goods are delivered we require that an authorised signature be obtained. In any event pre-orders will take priority over late requests. Placing Your Order Monday to Friday 9-5pm Please email your order form back to Sabrina O'Brien, Banqueting Operations Manager Email: Phone: [email protected] 020 7382 7239 All deliveries must be signed for. All stand catering must be purchased through Searcy's. FORM 7 The Garden Press Event 10th Anniversary Dinner Wednesday 11th February 2015 The Garden Press Event in 2015 will be our 10th Event. We would like to mark the anniversary and invite you to join in the celebration with past and present Exhibitors and Media guests. We have decided upon a dinner the night before the 10th Event itself. I am delighted to inform you that we have secured one of the Great Livery Halls in the City of London The Plaisterers Hall - A Magnificent Venue close to the Barbican There will be wonderful food, members of the media on each table and we will have two guest speakers. Greenfingers Charity will receive 10% of all bookings and will benefit from other fundraising on the night. The Venue The Plaisterers Hall One London Wall, London EC2Y 5JU Timetable for the Evening 19.00 to 19.30 - Arrival 19.30 to 20.00 - Sparkling Wine and Soft Drinks Reception. 19.00 - Bar Available 20.00 - 3 Course Dinner with coffee & petit fours - Including Wine 23.30 - Bar Closed and Guests depart The Cost £125.00 per head £110.00 per head for bookings made & paid before Wed 17th December 2014 How to book Please return booking form to Sue [email protected] or call on 01243 860600 Limited availability - Booking closes on Friday January 30th Please complete and return below Payment - cheques payable to Media-Events Ltd or BACS Payments to NatWest Bank, Account No. 74107887 Sort Code 60-03-08 Name E-Mail/Tel Number Company Number of tickets Card Number Start Date Expiry Date Security Number Name on card Signature Date Invoice Address Please indicate below if any guests have special dietary requirements
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