RFP No. TAF-PRCC-FEB-2015-007 RFP No. TAF-PRCC-FEB-2015-007 The Asia Foundation - Afghanistan Program Office: PRCC-MoFA Project Funding Opportunity: A study paper on Economic Aspects of the Heart of Asia –Istanbul Process and the role and potential of Afghanistan in strengthening economic cooperation in the region. Announcement Type: Public Procurement Funding Opportunity Number: Deadline for Applications: 15 February 2015 via email at ([email protected] & [email protected]) CONTACT INFORMATION For further queries regarding the project please contact [email protected] ; And for all administrative queries please contact [email protected] or [email protected] . No personal visits or telephone calls shall be entertained. THE PROCUREMENT UNIT The Asia Foundation House # 861, Street # 1 Shirpour, District-10, (Sub Street of Shirpour Project) Kabul, Afghanistan. The Foundation will not be responsible for proposals left at the main gate, reception, guard offices, or handed over to any Foundation employee other than the procurement unit staff. CHECKLIST OF DOCUMENTS TO BE INCLUDED IN PROPOSAL Documents / Content to be included in the RFP Yes No Please explain if “No” has been checked. Technical Proposal CVs of Key Staff and Core Personnel Summary Table of Similar Projects Letters of Recommendation Implementation Plan Risk Assessment Plan Budget and Budget Narrative Gender Equity Policy Copies of Annual Audit Reports (last two € € € € € € € € € € € € € € € € € € Maximum Two References Not Required Not Required € € years) Bidder’s Declaration 1 Not Required Not Required. RFP No. TAF-PRCC-FEB-2015-007 Contents I. BACKGROUND SUMMARY............................................................................................................. 3 II. STATEMENT OF WORK AND EXPECTED DELIVERABLES .... Error! Bookmark not defined. III. GENDER ............................................................................................ Error! Bookmark not defined. IV. BUDGET GUIDELINES: .................................................................. Error! Bookmark not defined. V. INSTRUCTIONS FOR SUBMISSION OF PROPOSAL: ................. Error! Bookmark not defined. VI. TIMEFRAME ....................................................................................................................................... 7 VII. EVALUATION CRITERIA ................................................................................................................. 8 VIII. TYPE OF AWARD INSTRUMENT ................................................................................................... 8 IX. OTHER TERMS AND CONDITIONS ................................................................................................ 8 2 RFP No. TAF-PRCC-FEB-2015-007 I. BACKGROUND SUMMARY The Asia Foundation (the Foundation) is a non-profit, non-governmental organization committed to the development of a peaceful, prosperous, just, and open Asia-Pacific region. Drawing on 60 years of experience, the Foundation supports initiatives to improve governance, law, and civil society; women's empowerment; economic reform and development; sustainable development and the environment; and international relations. With a network of 19 offices throughout Asia, an office in Washington, D.C., and its headquarters in San Francisco, the Foundation addresses these issues on both a country and regional level. In Afghanistan, the Foundation supports five primary themes: Governance, Women's Empowerment, Education, Islam and Development, and the Annual Survey of the Afghan People. The Asia Foundation - Afghanistan is working with the Regional Cooperation Directorate (RCD) of the Ministry of Foreign Affairs (MoFA) of the government of Islamic Republic of Afghanistan to develop the capacity of the RCD to lead the country's efforts in promoting regional cooperation under the EU funded 'Promoting Regional Cooperation Capacity in Ministry of Foreign Affairs' project (PRCC-MoFA). About RCD-MFA The Regional Cooperation Directorate (RCD) in the Ministry of Foreign Affairs of the Islamic Republic of Afghanistan is established to promote regionalism in the Afghan foreign policy and lead/coordinate/facilitate regional initiatives, processes and organizations to which Afghanistan is a party. It manages the work of all regional processes and organizations as well all tri-lateral, quadrilateral and multi-lateral relations of Afghanistan in the surrounding region and beyond. The RCD serves as de facto secretariat for the HoA-Istanbul process. As such, it is an important administrative and policy unit within the ministry dealing with the HoA-Istanbul process and its overall administration, development and strategic directions. About the Heart of Asia-Istanbul Process The Heart of Asia-Istanbul process was launched in November 2011 in Istanbul, Turkey. The Istanbul Process provides a new agenda for regional cooperation in the ‘Heart of Asia’ by placing Afghanistan at its center and engaging the ‘Heart of Asia’ countries in sincere and result‐oriented cooperation for a peaceful and stable Afghanistan, as well as a secure and prosperous region as a whole. The participating countries in the Istanbul process have agreed on the following three elements for the follow-up to the Istanbul Process: 3 RFP No. TAF-PRCC-FEB-2015-007 A) Political consultation involving Afghanistan and its near and extended neighbors; B) A sustained incremental approach to implementation of the Confidence Building Measures (CBMs) identified in the Istanbul Process document; and C) Seeking to contribute and bring greater coherence to the work of various regional processes and organizations, particularly as they relate to Afghanistan. Recognizing the need for strengthening trust and cooperation in the region, and thus contributing to the stability and prosperity of Afghanistan and its surrounding region, the countries participating in the Heart of Asia process take part in a process of continuous and effective dialogue between Afghanistan and its near and extended neighbors concerning all issues of common interest and importance for Afghanistan and the region as a whole. All participating countries and international and regional organizations anticipate that confidence building measures identified in the Heart of Asia-Istanbul Process document contribute to the building of trust and confidence among countries in the region. Amongst the six CBMs, ‘Trade, Commerce and Investment’ opportunities CBM of the Heart of Asia-Istanbul process provides an excellent opportunity to support business development in Afghanistan and the strengthening of commercial ties between Afghanistan and countries of the Heart of Asia region. Likewise, ‘Regional Infrastructure’ CBM aims to develop a coherent strategy to develop and maintain a regionally connecting infrastructure with support from international partners. These initiatives are important parts of the long-term development of Afghanistan. The Istanbul Process emphasizes on the important role of existing regional organizations, and intends to support and strengthen their efforts in promoting economic cooperation and integration in the region, improved security, and greater people-to-people relations. The Istanbul Process is not intended to substitute the existing efforts of regional organizations, but to cooperate with them, and complement their work where necessary. Economic Cooperation Study Paper The Asia Foundation in collaboration with Regional Cooperation Directorate of the Ministry of Foreign Affairs of Islamic Republic of Afghanistan aims to commission a study paper on economic cooperation in the Heart of Asia region, including its regional dimensions. Economic cooperation in the region aims to establish an economically vibrant and interconnected region in which Afghanistan is a full partner in order to facilitate the flow of goods, energy and people. The study will be funded by ‘Promoting Regional Cooperation Capacity (PRCC-MoFA)’ project of The Asia Foundation. 4 RFP No. TAF-PRCC-FEB-2015-007 This call for proposal is to invite leading experts and/or practitioners (National and International) on economic cooperation with interest in the ‘Heart of Asia’ region to submit a proposal for developing a brief but in-depth study paper that provides comprehensive analysis about economic aspects of the ‘Heart of Asia’-Istanbul Process and Afghanistan’s potential as a trade and transit route in the region, as well as an analysis of the incentives and hindrances for regional and global stakeholders for promoting this vision in the region. Specifically, the study will cover topics including: 1. An assessment of Afghanistan’s potential as a trade and transit cross road and its impact; particularly as a transit route for energy. 2. An assessment of possible economic incentives and interests for regional countries for cooperating in order to achieve number 1. 3. A mapping of current bi-, tri- and multilateral economic cooperation arrangements including some of the existing proposed regional models like “the silk road belt”; as well as identifying more effective alternatives to these arrangements/ models and proposals. 4. Identifying and analyzing Afghanistan’s potentials in promoting regional economic growth and development; and the main challenges that impede stakeholders’ cooperation. 5. Analyze factors and conflicts of interest between countries of the region vis-à-vis Afghanistan’s regional economic growth and development and its potential as a regional trade and transit hub. 6. Discussing interests and impediments for transatlantic partners for supporting and investing in regional cooperation in Heart of Asia region. 7. Analyzing what specific approaches can be designed to improve regional economic cooperation between Afghanistan and countries of the region. 8. Concluding with recommendations for policy directions, strategies and programs to promote regional economic cooperation and confidence-building between Afghanistan and relevant regional countries. Expected Results or Deliverables: • • • • • A research design; A detailed outline; A draft 40-45 pages study paper; A final 40-45 pages study paper after incorporating comments from RCD; Presentation of the paper in a seminar at the end of the assignment ; 5 RFP No. TAF-PRCC-FEB-2015-007 Duration & Timelines: The duration of this assignment is three months, starting early March 2015. The consultant(s) will report directly to the Director General of the RCD or her designated staff. No Deliverable Deadline 1 Submission of a research design Within 7 working days Submission of an outline Within 20 working days after approval of the research design 2 Submission of the first draft Within 20 working days after approval of the outline 3 Submission of the final draft Within 7 working days after receiving comments 4 Presentation of the paper A one day event to be organized by RCD and TAF at the end of assignment Requirements & Qualifications: • • • • The applicant could be national or international consultant(s) or a research institute/university; The applicant must have proven record of publications on regional economic cooperation in reputable academic journals and/or have provided high level advisory services on economic cooperation to governments and/or international organizations; The applicant must be an expert on economic issues of regions falling within the Heart of Asia region; The applicant must have excellent English writing and analytical skills; Proposal preparation: • • • • Submission of a brief research design; Submission of C.V of the consultant (s) with detailed outline of publications and experience related to this assignment; Brief introduction of the institute with emphasis on relevant experience (if an institution applies) A lump sum financial proposal Number of proposals and grants per applicant: Applicants may submit only one proposal for this particular action. How to apply and procedures to follow: A separate cover letter including the name, address, and telephone number of the applicant organization, and signed by the person or persons authorized to represent the agency should accompany the proposal submission. 6 RFP No. TAF-PRCC-FEB-2015-007 Financial Proposal and Technical Proposal MUST BE COMPLETELY SEPARATE and each must be clearly marked as either “TECHNICAL PROPOSAL” or “FINANCIAL PROPOSAL” when submitted. Applications must be in English and accompanied by the following documents: 1. Technical proposal (not to exceed 20 pages) - please use 12 point Times New Roman font, single-spaced, and with appropriate margins; 2. CVs of key staff and core personnel - please limit individual CVs to three pages; 3. A summary table explaining when, where, and how the applicant has undertaken similar projects; 4. Letters of recommendation from previous projects from donors and international organizations; 5. Implementation plan showing detailed schedule of activities. 6. Detailed budget along with budget narrative - please use the budget format provided, do not use your own format; 7. Bidder’s Declaration - potential bidders must disclose any relationships e.g. friends, family, business etc. with Foundation staff Applicants are to submit: The supporting documents requested must be supplied in the form of originals or photocopies. Where such documents are in a language other than English, a faithful translation into English must be attached and will be used to evaluate the proposal. All proposals should be signed only by an authorized representative of the applicant. The deadline for the receipt of applications is February 15, 2015 over email at ([email protected] and [email protected] ) only. II. TIMEFRAME Announcement of RFP Last date for submission of proposal Evaluation of proposals and identification of agency Agreement with selected agency February2, 2015 February 15, 2015 February 16, 2015 TBD Late bids/proposals will not be accepted under any circumstances. Any proposal received by the Foundation after the deadline for submission of proposals shall be declared late, rejected, and returned unopened to the proposer. Any correction or resubmission done by the proposer will not extend the submittal due date. Once submitted, proposals cannot be altered without the prior written consent of the Foundation’s proposal review committee. All short-listed bidders will be informed following the selection process their status with regard to selection and shortlisting. 7 RFP No. TAF-PRCC-FEB-2015-007 III. EVALUATION CRITERIA The consultant or research institute with highest score will be selected for this assignment. No 2 3 4 5 Criteria Relevant Publication Provision of high level regional economic advisory services Research Design Financial Proposal Score 30% 30% 20% 20% How proposals will be evaluated and selected: All applications/proposals will be examined and evaluated by a committee constituted by the contracting authority comprising of members from the relevant program team, PMO (Program Management Office) and Grants, who will evaluate proposals from both a technical and financial standpoint. Applications/proposals submitted by applicants will be assessed according to the following criteria: IV. TYPE OF AWARD INSTRUMENT The Foundation will issue a Service Agreement to the selected agency, which will be as per the Foundation’s internal policies and will be governed by the Foundation’s Rules, Regulations and Guidelines. Payments to the NGO will be made as per the payment schedule, which will be negotiable and finalized while signing the agreement. V. OTHER TERMS AND CONDITIONS The Foundation’s project-specific marking and branding regulations may apply to all deliverables produced from this assignment. The Foundation is not bound to select any of the agencies submitting proposals. As quality is the principal selection criterion, the Foundation also does not bind itself in any way to select the agency offering the lowest price. The cost for preparing a proposal and of negotiating an award including visits to the Foundation’s office, is not reimbursable as a direct cost of the assignment. Both for-profit and not–for-profit agencies may apply for this RFP, interested not-for-profit agencies should provide a copy of their registration certificate as a not-for-profit agency. Important Note: The Foundation encourages proposals from both new implementing partners (IPs) and those with existing projects, but partners currently implementing two projects with the Foundation will be 8 RFP No. TAF-PRCC-FEB-2015-007 considered only if their current project completion date precedes the starting date specified in the current RFP. Finally, this RFP does not obligate the Foundation to award a contract nor does it commit the Foundation to pay any cost incurred in the preparation and submission of a proposal. The award of a contract under this RFP is subject to availability of funds and other internal Foundation approvals. Annexes: 1- Budget format 2- CV template The Asia Foundation shall deduct the applicable tax (currently 2%) on any contract as required by Afghan Law and will make the direct deposit to the Da Afghanistan Bank if supplier/individuals cannot provide the registration certificate or the registered certificate are against to their business. If still awarded for the contract in this case (7% tax) will be deducted from the total amount of contract and will be deposit to the Da Afghanistan Bank. 9
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