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RCI, INC.
1500 Sunday Drive, Suite 204, Raleigh, NC 27607 919-859-0742 800-828-1902 Fax: 919-859-1328 www.rci-online.org
RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
December 13, 2014
Dear Exhibitor:
Welcome to RCI’s 30th International Convention & Trade Show! This year’s event is
being held March 5-10, 2015, at the Grand Hyatt San Antonio & San Antonio Convention Center
in San Antonio, Texas.
Please refer to this Exhibit Service Manual for any questions you may have. We trust
that this manual will be a valuable tool for you in preparation for the show. It is crucial that you
read the entire manual. Enclosed are important guidelines, rules, and regulations, as well as
forms from the decorator, show management, and contractors. Please adhere to all deadlines
on the enclosed forms.
Take a moment to review the rules and regulations for the show and ensure that all
booth personnel are also familiar with them. This pre-show effort will help minimize confusion
onsite. Please join us for the Exhibitor Briefing scheduled for Saturday, March 7, for a complete
walk-through of the show and to answer questions you may have.
Please note that RCI has negotiated special discounted sleeping room rates for
convention attendees at the Grand Hyatt San Antonio.
We look forward to helping you make this event a positive, productive investment for
your firm. Should you have any questions, please do not hesitate to contact me via e-mail at
[email protected] or by calling the RCI office at 800-828-1902.
Sincerely,
Karen McElroy
Director of Conventions & Meetings
The mission of RCI is to ensure the credibility of the roofing, waterproofing, and exterior wall
consulting professions; to represent the interests and values of the current and future
membership; to provide for the professional development of our current and future members; to
convey RCI's perspective to the public and to the roofing, waterproofing, and exterior wall
industries; to support professionalism, ethical behavior, education, career opportunities and
research in the roofing, waterproofing, exterior wall, and related industries.
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RCI,Inc.
30th International Convention & Trade Show
March 5-10, 2015
CHECKLIST OF IMPORTANT DATES
RETURN TO RCI
Certificate of Insurance
Official Show Rules & Regulations - Signature Page
Convention Program Information
Convention Program Advertising
Advertise in Interface (March Convention Issue)
Attendee Bag Insertions / Stuffers
Product News Electronic Advertising
Booth Personnel Registration Form
General Registration – Early
Sponsorship Opportunities
January 12, 2015
January 12, 2015
January 12, 2015
January 12, 2015
January 30, 2015
February 6, 2015
January 12, 2015
February 6, 2015
January 30, 2015
HOTEL ACCOMMODATIONS
Discount for Hotel Reservations
February 6, 2015
SHIPPING & RECEIVING
Advance Shipping to Warehouse
On-Site Shipping to Show Site
Beginning February 6, 2015
March 6, 2015
EXHIBITOR LABOR
Exhibitor-Appointed Contractor
Labor Order Forms
February 6, 2015
February 13, 2015
EXHIBIT FURNISHING AND SERVICES
Shepard Method of Payment Form
Economy Booth Package
Shepard Rental Exhibits Order Form
Shepard Carpet and Booth Cleaning Order Forms
Shepard Furnishing Essentials & Accessories Order Forms
Edlen Electrical Service Order Form
PSAV AV & Computers Order Form
Smart City Data Services & Telecom Order Form
February 13, 2015
February 13, 2015
February 13, 2015
February 13, 2015
February 13, 2015
February 20, 2015
Advanced/Onsite
February 18, 2015
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TABLE OF CONTENTS
RCI Welcome Letter
Checklist of Important Dates
i Convention Schedule
Exhibitor Economy Booth Package
Exhibitor Booth Setup
Exhibitor Briefing
Convention Schedule
RCI Exhibitors to Date
2015 Floor Plan
i Registration
Convention & Trade Show Registration Directions
Complimentary Exhibitor Registration Form
Exhibitor Registration Form
Additional Tickets Registration Form
Attendee Registration Form
Auxiliary Registration Form
i Preferred Vendors
Preferred Vendor List
i Return to RCI
Certificate of Insurance
Signature Page – Official Show Rules & Regulations
Convention Program Information
Trade Show Floor Private Conference Area
Convention Program Advertising
Interface Rates & Specifications
Interface Insertion Order
Interface Space Reservation & Copy Deadlines
Attendee Bag Insertions / Stuffers
Product News Electronic Advertising Insertion Order
Product Demonstrations
RCI Membership List Rental
Request for Hospitality Reception Rooms
Request for Business Meetings
i Sponsorships
RCI Convention Sponsorship Opportunities
Sponsor Benefits
i Hotel & Travel
Hotel & Travel Accommodations
i Golf / Clays
Golf Registration Form
Sporting Clays Registration Form
i Booth Selection
2016 Exhibitor Booth Selection
2016 Exhibit Contract
2016 Floor Plan
i Show Rules & Regs/Security
Official Show Rules & Regulations
Security Guidelines
IAEE Guidelines for Display Rules & Regulations 2014 Update
i Tradeshow/Vendor Services
Show Information
Economy Booth Package
Online Ordering Instructions
Payment Authorization
Shepard Terms & Conditions
Third-Party Payment Authorization
Exhibitor-Appointed Contractor Form
i Exhibit Furnishings
Carpeting and Cleaning
Signature Series Packages
Expo Furnishings
Specialty Furnishings/Accessories
Executive Furniture
Inline Booth Rentals
Island Booth Rentals
Exhibit Rental Accessories
Labor Order Form
Union Jurisdictions Anaheim
Ground Rigging/Forklift Rental
Hanging Signs 101
Hanging Sign Overhead Rigging
Overhead Rigging Equipment
Sign Order Form
Hanging Signs
i Shipping
Shepard Logistics Services
Shipping Labels
Hanging Sign Shipping Labels
Material Handling Authorization
Storage Authorization Form
Material Handling Information
Material Handling 101
Outbound Bill of Lading/Shipping Label Request
Shepard Glossary
i Other Services
Edlen Electrical Order Form
PSAV Exhibitor Audio Visual & Computers Order Form
Smart City – Internet/Network, Telephone Exhibitor Order Form
Bartizan Connects Lead Retrieval Order Form
The R.K. Group Exhibitor Service Menu Order Form
Plant Rental Order Form – Convention Foliage Unlimited
Photographer Order Form – Tony Kawashima
RCI, Inc.
30 International Convention & Trade Show
March 5-10, 2015
th
EXHIBITOR
ECONOMY BOOTH PACKAGE
ECONOMY BOOTH PACKAGE
Each 10x10 Economy Booth Package includes the following:
(1) 6' L x 24" W x 30" H Draped Table – Black
(2) Upholstered Side Chairs
(1) 10’ x 10’ Standard Carpet
(1) Wastebasket
Total Economy Booth Package
$275 Flat
NOTE: This package applies to advance orders only and will not be available for floor
orders. Deadline is February 13 , 2015. No substitutions. If Economy Package is
ordered after deadline, exhibitor will be billed at regular list prices for each item.
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RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
EXHIBITOR BOOTH SETUP
INSTRUCTIONS FOR
EXHIBITOR BOOTH SETUP
FOR
FRIDAY, March 6, 2015
1:00 pm – 6:00 pm
Each 10x10 booth will receive three (3) peel-off badges. Peel-off badges will be sent to the
designated contact indicated on the individual Contract for Exhibit Space form.
Peel-off badges are designed for temporary use, permitting access to the trade show floor on
Friday, March 6 for EXHIBITOR BOOTH SETUP ONLY.
The complete registration packet with permanent badge will be provided upon on-site
registration during the times outlined below:
REGISTRATION INFORMATION
Thursday, March 5
Friday, March 6
Saturday, March 7
Sunday, March 8
Monday, March 9
Tuesday, March 10
7:30 am – 4:00 pm
7:30 am – 5:00 pm
7:00 am – 4:00 pm
8:00 am – 4:00 pm
7:30 am – 5:00 pm
7:30 am – 11:00 am
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RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
EXHIBITOR BRIEFING
DON’T MISS THE
EXHIBITOR BRIEFING
SATURDAY, March 7, 2015
11:45 am – 12:15 pm
Exact location will be included
in the on-site registration packet
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RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
Convention Schedule
Page 1 of 2
Thursday, March 5
7:30 am - 4:00 pm
7:30 am - 4:00 pm
9:30 am - 10:30 am
11:00 am - 4:00 pm
Convention Registration
Internet Café & Marketplace
New Officer/Director Orientation
2014-2015 Board of Directors Meeting
Friday, March 6
7:30 am - 5:00 pm
7:30 am - 5:00 pm
8:00 am - 11:30 am
8:00 am -12:00 pm
8:00 am – 3:00 pm
8:30 am
8:30 am
12:00 pm -1:30 pm
12:30 pm - 5:15 pm
1:00 pm - 6:00 pm
3:00 pm - 4:00 pm
4:00 pm - 6:00 pm
Convention Registration
Internet Café & Marketplace
RWC Exam, Part 1
REWC Exam
Auxiliary Seminars
President-Elect’s Golf Tournament – Hyatt Hill Country Golf Club
Sporting Clays Tournament – National Shooting Complex
Lunch On Own
RWC Exam, Part 2
Trade Show Exhibit Setup – San Antonio Convention Center
RCI Educational Train the Trainer
RCI Committee Meetings
Saturday, March 7
7:00 am - 4:00 pm
7:30 am - 4:00 pm
7:30 am - 12:00 pm
7:45 am -9:15 am
8:00 am - 1:00 pm
9:30 am -11:00 pm
11:15 am -1:15 pm
11:45 am - 12:15 pm
1:30 pm - 3:15 pm
3:15 pm - 7:15 pm
`
4:15 pm - 4:45 pm
5:15 pm - 5:45 pm
6:15 pm - 6:45 pm
7:15 pm - 7:45 pm
7:15 pm - 10:00 pm
Convention Registration
Internet Café & Marketplace
RCI Foundations’ Board Meetings (U.S. and Canada)
Educational Programs - Concurrent
Trade Show Exhibit Setup – San Antonio Convention Center
Educational Programs - Concurrent
RCI Regional Meetings (with box lunch)
Exhibitor Briefing
Opening Ceremony & Keynote Presentation
Trade Show Exhibit Grand Opening & Reception
San Antonio Convention Center
Product Demonstration - Trade Show Floor
Product Demonstration - Trade Show Floor
Product Demonstration – Trade Show Floor
Exhibitors’ Booth Selection - 2016
Exhibitor Hospitality Receptions
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RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
Convention Schedule
Page 2 of 2
Sunday, March 8
7:45 am - 8:45 am
8:00 am - 4:00 pm
8:00 am - 4:00 pm
8:45 am - 12:00 pm
9:30 am - 10:00 am
10:30 am - 11:00 am
12:00 pm - 8:00 pm
12:30 pm – 1:45 pm
2:15 pm – 3:45 pm
4:00 pm - 5:30 pm
5:30 pm – 7:00 pm
Nondenominational Worship Service
Convention Registration
Internet Café & Marketplace
Trade Show with Full Breakfast Buffet
San Antonio Convention Center
Product Demonstration - Trade Show Floor
Product Demonstration – Trade Show Floor
Trade Show Exhibit Dismantle
San Antonio Convention Center
Awards Luncheon
Educational Programs - Concurrent
Educational Programs - Concurrent
RCI Foundations’ Reception & Event
Monday, March 9
7:30 am - 5:00 pm
7:30 am - 5:00 pm
8:45 am - 10:15 am
10:30 am - 12:00 pm
12:00 pm - 2:00 pm
2:15 pm - 3:45 pm
4:00 pm - 5:30 pm
6:30 pm - 11:30 pm
Convention Registration
Internet Café & Marketplace
Educational Programs - Concurrent
Educational Programs - Concurrent
Annual Meeting of the Members (Lunch Served)
Educational Programs - Concurrent
Educational Programs - Concurrent
President’s Reception & Annual Banquet
Tuesday, March 10
7:30 am - 11:00 am
7:30 am - 11:00 am
7:30 am - 9:00 am
9:00 am - 1:00 pm
Convention Registration
Internet Café & Marketplace
Board of Directors’ & Affiliated Chapter Presidents’ Breakfast
2015-2016 Board of Directors’ Meeting
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RCI, Inc.
30 International Convention & Trade Show
March 5-10, 2015
th
Exhibitor List as of 12/5/14
For a current list of exhibitors, visit
http://www.rci-online.org/international-convention-ep.html#exlist
2001 Company
3M
Air Barrier Association of America, Inc.
American Hydrotech, Inc.
APOC, Division of Gardner-Gibson
ATAS International, Inc.
Atlas Roofing Corp.
Barrett Company
BASF Corp.
Bayer MaterialScience, LLC
Burke Industries
Butler Manufacturing
Carlisle Construction Materials
CertainTeed Corp.
Chem Link, Inc.
CoreLogic
Cosella-Dörken Products, Inc.
D-Mark, Inc.
DaVinci Roofscapes
DERBIGUM Americas, Inc.
Dow Building Solutions
Durapax, LLC
Duro-Last Roofing, Inc.
Eagle Roofing Products
Emseal Joint Systems, Ltd.
Epilay, Inc.
ERSystems & Elastek
FBC Chemical Corporation
Fibertite Roofing Systems
by Seaman Corporation
Firestone Building Products
Flex Membrane International
GAF Materials Corp.
GenFlex Roofing Systems
Georgia-Pacific Gypsum, LLC
Gerard USA
Grace Construction Products
Hanover Architectural Products
Hartsfield & Nash Agency, Inc.
Henry Co.
Hunter Panels
IB Roof Systems, Inc.
Impac Group
IR Analyzers / Vector Mapping
Johns Manville
JR Jones Roofing
Karnak Corp.
Kemper System America, Inc.
Loadmaster Systems, Inc.
Malarkey Roofing Products
MAPA Products
McElroy Metal, Inc.
Menzies Metal Products
Metal-Era, Inc.
Momentive Performance Materials, Inc.
National Coatings Corporation
National Gypsum Company
National Roof Deck Contractors
Association
National Roofing Partners
Nations Roof, LLC
NEOGARD
Norman-Spencer
OMG Roofing Products
Owens Corning
Peach State Roofing, Inc.
Polyguard Products, Inc.
Premier Rail Systems
Premium Spray Products
Propeller Head Software
PROSOCO, Inc.
Quest Construction Products
Revere Copper Products, Inc.
Roof Hugger, Inc.
Roof Integrated Solar Energy, Inc.
Roof Monitor
Roof Penetration Housings LLC
RoofLogic
Rooftop Anchor, Inc.
Roxul, Inc.
Royal Adhesives & Sealants, Inc.
SafePro, LP
Safety Rail Source
Saratoga Roofing and Construction
ShieldWorks Industrial Containment
Solutions
Sika Corporation
Siplast
Situra, Inc.
SOPREMA
SPRI, Inc.
Sto Corp.
STS Coatings
T Clear Corp.
TAMKO Building Products
Thaler Metal Industries, Ltd.
Tramex, Ltd.
Tremco, Inc.
Tropical Roofing Products
TRUFAST, LLC
Uniflex Fluid Applied Roof Systems
Urbanscape
US Ply, Inc.
USG Roofing Solutions
VP Buildings
W. R. Meadows, Inc.
Blue Ridge Fiberboard, Inc.
Wasco Products, Inc.
Wausau Tile, Inc.
Western Colloid SC, Inc.
Xtraflex By Polyglass
RCI, Inc.
30 International Convention & Trade Show
March 5-10, 2015
th
Convention & Trade Show
Registration Directions
To Register Three Complimentary Booth Personnel
Each booth receives three (3) Complimentary Exhibitor Registrations (per 10x10
booth). See attached Complimentary Exhibitor Registration Form.
To Register Additional Booth Personnel
Each exhibit has the option to register additional representatives for Trade Show Only or
Full Registration to the RCI 30th International Convention & Trade Show.
To Register for the Full RCI 30th International Convention & Trade Show
a.
b.
c.
d.
e.
March 5-10, 2015
See Form for applicable rates
Complete the Attendee Registration Form
Includes entrance into ALL Educational Programs (concurrent or general sessions).
Entrance to activities or events (Golf Tournament, Clays Tournament, President’s
Reception & Annual Banquet, Awards Luncheon, Annual Meeting Luncheon, and
Tours) are an additional charge – see Attendee Registration Form.
f. Entrance to Auxiliary Seminars are an additional charge – see Attendee
Registration Form.
To Register for the Trade Show Only
a.
b.
c.
d.
March 7-8, 2015 (one or both days)
$75.00 per person
Complete the Exhibitor Registration Form
Does not include entrance to ANY Educational Programs (concurrent or general
sessions).
e. Entrance to activities or events (Golf Tournament, Clays Tournament, President’s
Reception & Annual Banquet, Awards Luncheon, Annual Meeting Luncheon, and
Tours) are an additional charge – see Attendee Registration Form.
f. Entrance to Auxiliary Seminars are an additional charge – see Attendee
Registration Form.
11
RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
COMPLIMENTARY
EXHIBITOR REGISTRATION FORM
⇒
⇒
⇒
⇒
⇒
⇒
Three (3) Exhibitor Representatives Complimentary Per 10 x 10 Booth
All personnel working your exhibit must have a badge
NO PHONE registrations will be accepted
Activities: Golf, Clays, Auxiliary Seminars, and Tours are an additional fee.
Includes access to all Educational Programs
DOES NOT include entrance to Awards Luncheon, Annual Meeting Luncheon, President’s Reception
and Annual Banquet.
Complete the appropriate registration form in this packet to participate in any of these activities/events.
⇒ Deadline Date: January 12, 2015
Type or Print Clearly
Exhibitor Company: ___________________________________Contact Name:_____________________
Address: ____________________________________________________________________________
City: ______________________________State: _________ Zip: __________ Country: ____________
Phone: _______________________ Fax: ______________________E-mail: _____________________
List (3) Three Complimentary Exhibitor Representatives
#1
First Name (As it will appear on badge): ___________________________________________________
Last Name: __________________________________________________________________________
Address: ____________________________________________________________________________
City: ______________________________State: _________ Zip: __________ Country: ____________
Phone: ________________ Fax: ________________ E-mail: _________________________________
#2
First Name (As it will appear on badge): ___________________________________________________
Last Name: __________________________________________________________________________
Address: ____________________________________________________________________________
City: ______________________________State: _________ Zip: __________ Country: ____________
Phone: ________________ Fax: ________________ E-mail: _________________________________
#3
First Name (As it will appear on badge): ___________________________________________________
Last Name: __________________________________________________________________________
Address: ____________________________________________________________________________
City: ______________________________State: _________ Zip: __________ Country: ____________
Phone: ________________ Fax: ________________ E-mail: _________________________________
Return Form To: Ashley Massengill - [email protected] or Fax 919-859-1328
RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
EXHIBITOR REGISTRATION FORM
Complete This Form ONLY if Booth EXCEEDS (3) COMPLIMENTARY Exhibitor Reps Per 10x10 Booth.
⇒
⇒
⇒
⇒
⇒
$75.00 Badge Fee for EACH Exhibitor Registered for Trade Show Only – (fee includes both days)
All personnel working your exhibit must have a badge.
NO PHONE registrations will be accepted.
This fee Does Not include entrance to ANY Educational sessions (concurrent or general).
Activities & Events: Awards Luncheon, Annual Meeting Luncheon, President’s Reception & Annual
Banquet, Golf, Clays, Auxiliary Seminars, and Tours are an additional charge.
Complete the appropriate registration form in this packet to participate in any of these activities/events.
⇒ Deadline Date: January 12, 2015
Type or Print Clearly
#1
(As it will appear on badge)
First Name __________________________________Last Name: _______________________________
Address: ____________________________________________________________________________
City: ______________________________State: _________ Zip: __________ Country: ____________
Phone: ________________ Fax: ________________ E-mail: _________________________________
Subtotal = $75.00
#2
(As it will appear on badge)
First Name: _________________________________Last Name: _______________________________
Address: ____________________________________________________________________________
City: ______________________________State: _________ Zip: __________ Country: ____________
Phone: ________________ Fax: ________________ E-mail: _________________________________
Subtotal = $75.00
#3
(As it will appear on badge)
First Name: ________________________________Last Name: ________________________________
Address: ____________________________________________________________________________
City: ______________________________State: _________ Zip: __________ Country: ____________
Phone: ________________ Fax: ________________ E-mail: _________________________________
Subtotal = $75.00
GRAND TOTAL = $________
Check (payable to RCI – U.S. Funds Only)
Card Number:
MasterCard
Visa
American Express
Discover
Exp. Date:
Signature:
3- or 4-Digit Verification Code:
Exhibiting Company:
Booth Number #
Main Contact:
Telephone:
Return Form To: Ashley Massengill - [email protected] or Fax 919-859-1328
RCI, Inc.
30 International Convention & Trade Show
March 5-10, 2015
th
ADDITIONAL TICKETS REGISTRATION FORM
Type or Print Clearly
#1
(As it will appear on badge)
First Name __________________________________Last Name: _______________________
Address: ____________________________________________________________________________
City: ______________________________State: _________ Zip: __________ Country: ____________
Phone: ________________ Fax: ________________ E-mail: _________________________________
Saturday, March 7
Sunday, March 8
Monday, March 9
Monday, March 9
#2
__ Regional Meeting Luncheon - $40.00
__ Awards Luncheon - $50.00
__ Annual Meeting of Members Luncheon - $40.00
__ President’s Reception & Banquet - $80.00
Subtotal: $_____________
(As it will appear on badge)
First Name: _________________________________Last Name: _______________________________
Address: ____________________________________________________________________________
City: ______________________________State: _________ Zip: __________ Country: ____________
Phone: ________________ Fax: ________________ E-mail: _________________________________
Saturday, March 7
Sunday, March 8
Monday, March 9
Monday, March 9
#3
__ Regional Meeting Luncheon - $40.00
__ Awards Luncheon - $50.00
__ Annual Meeting of Members Luncheon - $40.00
__ President’s Reception & Banquet - $80.00
Subtotal: $_____________
(As it will appear on badge)
First Name: ________________________________Last Name: ________________________________
Address: ____________________________________________________________________________
City: ______________________________State: _________ Zip: __________ Country: ____________
Phone: ________________ Fax: ________________ E-mail: _________________________________
Saturday, March 7
Sunday, March 8
Monday, March 9
Monday, March 9
__ Regional Meeting Luncheon - $40.00
__ Awards Luncheon - $50.00
__ Annual Meeting of Members Luncheon - $40.00
__ President’s Reception & Banquet - $80.00
Subtotal: $_____________
GRAND TOTAL = $________
 Check (payable to RCI – U.S. Funds Only)  MasterCard
Card Number:
 Visa
 American Express
 Discover
Exp. Date:
Signature:
3- or 4-Digit Verification Code:
Exhibiting Company:
Booth Number #
Main Contact:
Telephone:
Return Form To: Ashley Massengill - [email protected] or Fax 919-859-1328
RCI, Inc. | 30th International Convention & Trade Show | March 5-10, 2015 | San Antonio, Texas
Registration Form
for an individual attendee and his or her spouse/guest
Register Online
www.rci-online.org/international-convention-register.html
Important Dates
Important Places
Convention and Trade Show Dates
March 5-10, 2015
Accommodations and Events
Grand Hyatt San Antonio
600 E. Market Street
San Antonio, TX
grandsanantonio.hyatt.com
210-224-1234 or 888-421-1442
Convention Early Registration Deadline
Friday, February, 6
Hotel Discount Accommodations Deadline
Friday, February, 6
Annual President-Elect’s Golf Tournament
Friday, March 6
Sporting ClaysTournament
Friday, March 6
Opening Ceremony and Keynote Presentation
Saturday, March 7
1:30 PM
Trade Show
Saturday, March 7
3:15 PM - 7:15 PM
Sunday, March 8
8:45 AM - 12:00 PM
Awards Luncheon
Sunday, March 8
12:30 PM - 1:45 PM
Trade Show
Henry B. Gonzalez Convention Center
1st Level, Exhibit Hall B, San Antonio, TX
Annual President-Elect’s Golf Tournament
Hyatt Hill Country Golf Club
800 Hyatt Resort Drive
San Antonio, TX
hyatthillcountrygolf.com
210-520-4040
Sporting Clays Tournament
National Shooting Complex
5931 Roft Road
San Antonio, TX
nationalshootingcomplex.com
210-688-3371
RCI Foundations Reception and Event
Sunday, March 8
5:30 PM - 7:00 PM
Suggested Attire
Annual Meeting of the Members
Monday, March 9
12:00 PM - 2:00 PM
Convention and Trade Show*
Business casual
President’s Reception and Annual Banquet
Monday, March 9
6:30 PM - 11:00 PM
*Note: Children are welcome at the trade show;
however, please, no strollers.
Awards Luncheon
Business casual
RCI Foundations Reception and Event
Casual
President’s Reception and Banquet
Casual
Cancellation Policy
Refund requests received on or before February 3, 2015 will be accepted and issued a 50% refund of the total registration
fee. No refunds or credits will be issued for those canceling after February 3, 2015. Individual substitutions are subject to a
15
$25 administrative fee. There is a $25 processing fee for all returned checks.
RCI 30th International Convention and Trade Show, March 5-10, 2015
Attendee and Spouse/Guest Registration Form
(page 1 of 2)
One Registration Form Per Individual and His/Her Spouse/Guest
This registration form is designed to facilitate easy registration of the individual registrant and his/her spouse/guest.
If you have questions regarding how to complete this form, please call 800-828-1902.
Description of Registration Types
Full Registration includes educational programs, trade show, awards luncheon, annual meeting luncheon, and president’s reception and
annual banquet.
Spouse/Guest Registration includes, spouse/guest luncheon, educational programs, trade show, awards luncheon, annual meeting,
and president’s reception and annual banquet. Not intended for colleagues.
Single-Day Registration includes the day’s educational programs, trade show, and annual meeting luncheon (if applicable).
The awards luncheon, president’s reception, and annual banquet are not included.
Student Registration includes education programs, trade show, awards luncheon, annual meeting luncheon, and president’s reception
and annual banquet. Must be a current full-time student of engineering, architecture, construction management or similar discipline and
provide copy of student ID or proof of full-time student status.
Trade Show Only Registration includes admittance to trade show activities only, both days. Not for exhibitor staff.
Exhibitor Registration: Contact RCI or see your Exhibitor Service Manual for the proper forms.
1
Attendee Information
First
Name
Last
Name
Company
Name
Company
Address
Phone
Number
First RCI
Yes
Convention
Member
ID Number
E-mail
Address
City
Fax
Number
2 Spouse/Guest Information
First
Name
Postal
Code
This address will be used to welcome and inform spouses/guests of special spouse/guest events and functions.
Last
Name
Address
Fax
Number
Phone
Number
Arrival
Date
State/
Province
Departure
Date
First RCI
Convention
E-mail
Address
City
State/
Province
Arrival
Date
Departure
Date
Yes
Postal
Code
3 Payment Method
Payment Type
Check (Payable to RCI in U.S. funds) MasterCard
Visa
Discover American Express
Name of Cardholder _________________________________________________________
Card Number
________________________________________________________
RU'LJLW9HUL¿FDWLRQ&RGH___________________ Expiration Date __________________
Signature
_________________________________________________________
Return forms with payment to:
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
800-828-1902
919-859-0742
fax-919-859-1328
www.rci-online.org
Cancellation Policy:
Refund requests received on or before February 3, 2015 will be accepted and issued a 50% refund of the total registration fee. No refunds or credits will be issued
16
for those canceling after February 3, 2015. Individual substitutions are subject to a $25 administrative fee. There is a $25 processing fee for all returned
checks.
RCI 30th International Convention and Trade Show, March 5-10, 2015
Attendee and Spouse/Guest Registration Form
(page 2 of 2)
4 Registration Information
Full registrants and spouse/guest registrants receive awards lunch, annual
meeting, and president’s reception & banquet at no additional cost.
Indicate Registration Type
RSVP Below
Subtotal
Add Additional Programs Below
Please
tally
total fees
for you
and
your
spouse/
guest in
this
column.
President’s Reception & Banquet - Monday 3/9
50
add these fees only if you are a single-day
registrant or are ordering additional tickets
$
45
Awards Luncheon - Sunday 3/8
Spouse/Guest Outing – Monday, 3/9
A Day in the Gruene Historical District
$
add these fees only if you are a single-day
registrant or are ordering additional tickets
Spouse/Guest Outing – Saturday, 3/7
San Antonio Botanical Gardens
Monday, 3/9
Monday, 3/9
Pres. Reception & Banquet –
Annual Meeting Luncheon –
Sunday, 3/8
Sunday, 3/8
Awards Luncheon –
Trade Show Breakfast –
Saturday, 3/7
Saturday, 3/7
Attendee
Full
Name
$540
$590
$90
$100
$210
$260
$75
Saturday, 3/7
Full - Member ...............................
Full - Nonmember ........................
Spouse/Guest ............................
Student ...................................
Single Day - Member ..................
Single Day - Nonmember ............
Trade Show Only ........................
Trade Show Reception –
Registration fees after February 6
Opening Ceremony & Keynote –
$455
$545
$90
$100
$210
$260
$75
Regional Meetings (w/Box Lunch) –
Spouse/Guest Luncheon – Friday, 3/6
at The Guenther House (w/Tour)
Registration fees on or before February 6
Full - Member ...............................
Full - Nonmember ........................
Spouse/Guest ............................
Student ...................................
Single Day - Member ..................
Single Day - Nonmember ............
Trade Show Only ........................
Return forms to: RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
[email protected] | fax: 919-859-1328
$
80
$
50
Registration fee
$____

$___
$___
$___
$___
$_____

$___
$___
$___
$___
$_____
Indicate if you will be attending
any of these events.
Spouse/Guest
Full
Name
Registration fee
$____

Register Online: www.rci-online.org/international-convention-register.html
5 Single-Day Registration
TOTAL
Complete this section only if you are a Single-Day Registrant.
Name
Day(s) of Attendance
[indicate day(s) of registration]
______________________________
Saturday, 3/7 Sunday, 3/8
Monday, 3/9
______________________________
Saturday, 3/7 Sunday, 3/8
Monday, 3/9
6
Special Needs
(
17
Join Us For:
2015 Building Envelope Technology Symposium
November 9-10, 2015
Gaylord Opryland Resort and Convention Center
Nashville, Tennessee
31st RCI International Convention & Trade Show
March 10-15, 2016
Rosen Shingle Creek Resort
Orlando, Florida
18
RCI 30th International Convention and Trade Show, March 5-10, 2015
Auxiliary Seminar Registration Form
Friday, March 6 8:00 AM - 3:00 PM
Cost Member/Nonmember ... $275 (lunch included)
Select program below:

Auxiliary Seminar: Exterior Concrete Wall Systems
Kami Farahmandpour, FRCI, RRC, RWC, REWC, RBEC, PE, CCS, CCCA – Building Technology Consultants, PC, Arlington Heights, IL
Joshua Summers, REWC, SE, PE – Building Technology Consultants, PC, Arlington Heights, IL
This seminar is an abbreviated version of the newly developed two-day Exterior Concrete Wall Systems course. This course is
WKHWKLUGVSHFL¿FH[WHULRUZDOOFRXUVHWKDWEXLOGVXSRQWKHIXQGDPHQWDOVSUHVHQWHGLQ([WHULRU:DOOV7HFKQRORJ\DQG6FLHQFH
The purpose of the course is to provide an in-depth understanding of exterior concrete wall systems that serve as part of the
building envelope system. This seminar will review highlights of the course, including a general overview of exterior concrete
wall systems; key material properties of concrete that affect its use in building envelope systems; and evaluating, repairing,
and maintaining exterior wall systems. The seminar will include a case study of a typical exterior concrete wall repair project.

Auxiliary Seminar: Vegetative Roofs for the Design Professional
Paul Buccellato, RRC, RWC, FASTM, AIA – Henshell & Buccellato Consulting Architects, Shrewsbury, NJ
Ray Wetherholt, FRCI, RRC, RWC, REWC, RBEC, PE – Wetherholt and Assoc., Inc., Kirkland, WA
This seminar is an abbreviated version of the one-day course structured for those who design vegetated green roofs or who are
responsible for correcting vegetated green roof thermal or moisture protection performance problems. Vegetated green roof
design is a technically demanding and evolving growth industry. This course provides guidance in the areas of design criteria,
V\VWHPVHOHFWLRQUHIHUHQFHVWDQGDUGVDQGÀDVKLQJSULQFLSOHVDQGZLOOGLVFXVVWKHLQÀXHQFHVRI)DFWRU\0XWXDO$670*UHHQ
5RRIVIRU+HDOWK\&LWLHV*5+&DQG1DWLRQDO5RR¿QJ&RQWUDFWRUV$VVRFLDWLRQ15&$SXEOLFDWLRQVDQGJXLGHOLQHV7KHFRXUVH
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considerations. It is not intended to provide in-depth information on plants or growing media.
These Auxiliary Seminars offer double RCI CEHs (12) as well as AIA LUs (6).
Register Online: www.rci-online.org/international-convention-register.html
Individual Registration - $275 Per Person
Contact Name:_____________________________________ Company: _________________________________________
Address: _____________________________________________________________________________________________
City: ____________________________________________ State/Province: _______ Postal Code: _________________
Phone: ___________________ Fax: __________________ E-mail: ____________________________________________
Payment Information
Payment Type:
Please indicate payment type.
FULL PAYMENT Must Accompany Registration

MasterCard

Visa
&KHFN3D\DEOHWR5&,86)XQGV

Accessories (metal edging, walk-pads, etc.)
Adhesives/Sealants
Asphalt Roofing
Built-up Roofing Products
Coatings
Fasteners
Insulation
Modified-Bitumen Roofing
Other ____________________________

Single-Ply Roofing
Steep Roofing Products
Testing Equipment
Testing Services
Tile Roofing
Wood Roofing
Metal Roofing
Roof Decks
Non-Membrane Roofing
CATEGORY: WALL MATERIALS/PRODUCTS
In one to three words, describe each product type:
_____________________ ______________________ _____________________
______________________ ______________________ _____________________
CATEGORY: WATERPROOFING MATERIALS/PRODUCTS
In one to three words, describe each product type:
_____________________ ______________________ _____________________
______________________ ______________________ _____________________
Complete and return this form to:
RCI, Inc., 1500 Sunday Drive, Suite 204, Raleigh, NC 27607
FAX (919) 859-1328
23
International Convention and Trade Show
2015
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Phone: (919) 859-0742
Fax: (919) 859-1328
www.rci-online.org
Trade Show Floor Private Conference Area
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For details, availability, and additional terms, contact:
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[email protected] | 919-389-1088
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International Convention and Trade Show
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Phone: (919) 859-0742
Fax: (919) 859-1328
www.rci-online.org
2015
Convention Program Advertising
March 5-10, 2015
z
Grand Hyatt San Antonio and San Antonio Convention Center
zTexas
Make a Statement for Your Product or Service

Ad Size
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Interface
Print Advertising
technical journal
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Phone: (919) 859-0742
Fax: (919) 859-1328
www.rci-online.org
2015
Rates & Specifications - Display ads
$#
Display Advertising Rates - Black & White
Cover (inside and both sides of back)
Interior full page
Two-thirds page
Half page
Half-page island
Half-page spread
One-third page
Quarter-page island
One-sixth page
Vertical business card
$2,600
$1,950
$1,500
$1,100
$1,100
$2,200
$ 900
$ 900
$ 500
$ 350
Inserts or other ad sizes - call for price quote
$
types include: .tif, .eps or .pdf (if properly prepared for
press). All images must be at least 300 dpi or greater.
Visit www.rci-online.org/members-marketing.html for
detailed digital submission requirements.
%'(
#*
Four-color process
+ $300 / insertion
Publication trim size*
Full page w/bleed*
8.50 x 11.00
8.75 x 11.25
)
3 to 5 insertions
6 to 10 insertions
11 or more insertions
All display ad submissions must include a proof copy
should be accompanied by a professional-quality proof
(Cromolin or Match) furnished on publication-grade
stock. RCI will not be responsible for any inconsistencies of color if not provided with a professional-quality
proof.
5% discount
10% discount
15% discount*
* A 20% discount is available for 11 or more full-page insertions.
Advanced payment required for this special rate.
All prices are net and do not include agency commission.
prepared for press. All images must be at least 300 dpi
or greater.
Materials that require scanning or additional manipulation will cost the advertiser additional mechanical fees
of a minimum $100 per process.
For detailed information regarding digital ad submis-
!"
#
Full page w/bleed
Full page w/no bleed
Two-thirds page
Half page
Half-page island
One-third page
Quarter-page island
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8.50 x 11.00
7.50 x 10.00
4.9375 x 10.00
NA
4.9375 x 7.50
2.4375 x 10.00
NA
2.4375 x 5.00
2.4375 x 3.00
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NA
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4.9375 x 5.00
4.9375 x 2.50
NA
RCI – Interface !
"#$%&&'
()*+)++
Files may be transferred by e-mail or FTP upload.
Visit: www.rci-online.org/members-marketing.html for
more information.
26
Interface
Print Advertising
technical journal
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Phone: (919) 859-0742
Fax: (919) 859-1328
www.rci-online.org
2015
Insertion Order - Display ads
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Fax: (919) 859-1328
www.rci-online.org
2014 - 2015
(GLWRULDO7KHPH
RCI Media Kit Online
www.rci-online.org/members-marketing.html
Space Reservation and Copy Deadlines - Display ads
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Interface
Print Advertising
International Convention and Trade Show
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Phone: (919) 859-0742
Fax: (919) 859-1328
www.rci-online.org
2015
Attendee Bag Insertions / Stuffers
March 5-10, 2015
z
Grand Hyatt San Antonio and San Antonio Convention Center
zTexas
Put Product Samples or Promotional Materials in the Hands of Convention Attendees
Each RCI convention attendee with a full registration receives a canvas attendee bag (approximately 500
bags are distributed). An insert in the attendee bag literally puts your information into the hands of RCI
members. It’s an opportunity to increase product awareness and stimulate additional traffic to your exhibit.
Convention bag stuffer insertion fee — $1,250
Stuffer examples include: notepads, pens, keychains, product samples, and brochures.
Items to be supplied by sponsoring company. Shipments must arrive at the convention location no later than
February 6, 2015. Convention bag stuffer items are subject to approval by RCI, Inc. Contact RCI for details.
Note: This marketing opportunity is open to exhibiting companies only.
Send contracts to
RCI, Inc.
1500 Sunday Drive, Suite 204
Phone: 800-828-1902
Fax: 919-859-1328
For details, availability, and additional terms, contact
Karen McElroy, RCI Director of Conventions & Meetings
E-mail: [email protected]
Phone: 800-828-1902
Payment Method
Invoice
Check (payable to RCI - U.S. funds)
American Express
Visa
MasterCard
Discover
Card number:
Exp. date:
Advertiser Information
Name on card:
Company:
3- or 4-digit verification value code:
Name:
Signature:
Address:
City/state/zip:
Agreement
Phone:
Fax:
Signature of company representative
Date
29
Online Advertising
Product News Mass E-mail
Phone: (919) 859-0742
Fax: (919) 859-1328
www.rci-online.org
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Insertion Order -
2015
Product News Electronic Advertising
Direct Delivery
Deliver your product news directly to materials specifers. RCI’s Product News is an HTML-style mass
segments per issue, you can splash your corporate advertising message to RCI’s 3,000 members each
! "
"
Vertical Banner (Actual Size Shown)
Each Product News release features a bold headline and up to 300 words of product-related text from your
latest corporate press release or custom text submitted by the advertiser. In addition, each placement
can feature one graphic of up to 200x200 pixels in size and up to three Web links to advertiser Websites.
To place your message in the next Product News, simply complete this form and submit it with payment
and an MS Word document of text and to-be-linked URLs to [email protected].
For additional information, contact William Myers at 919-389-1088 or [email protected].
$
300 words per insertion. Up to
three linked URLs. One image
of up to 200x200 pixels (.jpg,
.gif, or .png).
Format:
Sumbit as MS Word document.
-'$
[email protected].
#$
Generally, monthly or when a
minimum of three news items
have been received.
Product News Advertising Rates
z Single Insertion ......................................... $400/ insertion (300 words max)
z Double Insertion ......................................... $800/ insertion (600 words max)
z Triple Insertion ............................................ $1200/ insertion (900 words max)
Note: Product News is generally issued monthly, or when a minimum of three product news items
have been received. An advertiser can purchase multiple insertions per issue for greater content
space. See rates above.
-$
Contact William Myers at
[email protected] or 919389-1088 for more information.
!"#$%%!!!&'&%'()*+'),''!&#
Advertiser Information:
State:
_________________________________
Company:
_________________________________
Postal Code:
_________________________________
Contact:
_________________________________
Phone:
_________________________________
Address:
_________________________________
Fax:
_________________________________
City:
_________________________________
E-mail:
_________________________________
Amount Submitted:
$
-.#
Invoice
Visa Check ( U.S. funds) Discover
MasterCard
American Exp.
Card Number:
Name on Card:
#%&''*
Signature:
Exp. Date:
+
"
5
any advertisement that does not conform to the publication’s standards. No cancellations will be
accepted after the cutoff date for space reservation.
Whenever an error is made that materially affects the value of the advertisement, a corrected
advertisement will be inserted in the next issue on request without additional charge. No refunds
will be granted. No reinsertion will be made or allowance given due to color changes that do not
lessen the value of the ad. The same rule applies to minor typographical errors. Claims for refund
or adjustment on bills must be made by the 15th of the month. No allowances or reruns will be
+
;<
;
Signature of advertiser rep.: ___________________ Date: ________
30
International Convention and Trade Show
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Phone: (919) 859-0742
Fax: (919) 859-1328
www.rci-online.org
Current list of available demos Web link.
2015
Product Demonstrations
!"#$"!z Grand Hyatt San Antonio and San Antonio Convention Center
zTexas
Get your product out of the booth and onto the stage! During the trade show, half-hour timeslots will be available for
exhibitors to showcase their products or services. Why wait for attendees to visit your booth? Take your products to them!
"
#$$#
General Guidelines for Demonstration
z
Setup and dismantle will occur 15 minutes prior to and after demonstration on demo stage.
Stage time is one half hour.
z The fee for each demonstration opportunity is $3,750.
z All props or materials used during the demonstration must be prefabricated and portable for easy setup and dismantle.
z All props or materials used during the demonstration must be removed or disposed of off site. No on-site debris disposal is permitted.
z&
##'((
z)*+*
(
z If storage space is needed before or after the demonstration, include a detailed description of material with this form.
z Provided: screen, podium, one handheld microphone, one wireless microphone, one 110-volt power strip. All other AV and
electricity is the responsibility of the demonstrating company.
z
Available Times for Demonstration
(includes time for setup and dismantle - please indicate preferred stage time below)
Saturday, March 7 4:00 PM - 5:00 PM Dow Building Solutions
BF*H'JKF$KJKF%
Saturday, March 7 5:00 PM - 6:00 PM Sunday, March 8 10:15 AM - 11:15 AM Henry Co.
Saturday, March 7 6:00 PM - 7:00 PM ALL DEMOS SOLD OUT
Terms and Conditions
The signator hereby covenants and agrees to indemnify,
(*((
(
9;<=(
and against any liability, claim, loss, cost, damage, injury,
>
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imposed upon, incurred or suffered, directly or indirectly, by
(*@
*
demonstration. RCI and the exhibitor reserve the right to
cancel this agreement upon written notice without cause.
Agreement
Signature of company representative
Date
Company name:
Contact name:
Address:
City/state/zip:
Phone:
E-mail:
Invoice
Check (payable to RCI - U.S. funds)
American Express
Visa
MasterCard
Discover
Card number:
For details, availability, and additional terms, contact:
Karen McElroy, RCI Director of Conventions & Meetings
E-mail: [email protected]
Phone: 800-828-1902
Exp. date:
Name on card:
O$Q$J
Signature:
31
RCI, Inc.
30 International Convention & Trade Show
March 5-10, 2015
th
RCI Membership List Rental
Convention Attendee List Order Form
Direct mail can be one of the most cost-effective methods for reaching new customers.
Take advantage of this special offer to inform RCI members about your exhibit by renting
the RCI membership mailing list for only $300. Regular price is $550.
The RCI membership mailing list will be sent to you promptly, by e-mail in .txt or Excel
format. Please note this is a rental for one-time use only. The data are not to be
incorporated into any new or existing database for reuse. A copy of the material to be
mailed must be submitted with this form before the mailing information will be shipped.
The list has been seeded to track use of the mailing information. Contact RCI for more
information.
Quantity
#________
DESCRIPTION
PRICE
RCI Membership Database
$ 300.00
TOTAL
$_____
Note: A complimentary attendee list will be emailed to exhibitor-appointed contact two weeks after the
completion of the RCI International Convention & Trade Show.
Name:
Company:
Street:
City:
Phone:
Amt. Enclosed: $_________
State:
Fax:
Zip:
E-mail:
Check (U.S. Funds - Payable to RCI)
MC
Visa AE Discover
Card Number:
Exp. Date:
3- or 4-Digit Verification Code:
Signature:
Date:
Complete and Return Form to:
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
FAX (919) 859-1328
10
RCI, Inc.
30 International Convention & Trade Show
March 5-10, 2015
th
REQUEST FOR HOSPITALITY RECEPTION ROOMS
Deadline Date: January 12, 2015
Hospitality functions are not to be scheduled in conflict with any of RCI’s official convention activities or
trade show hours. The scheduled time for Exhibitor Hospitality Receptions is SATURDAY,
March 7, 2015, 7:15 p.m. – 11:00 p.m.
If you would like to reserve space at the Grand Hyatt San Antonio, please fill out this form and return it
to RCI Headquarters. This hotel has been instructed not to release space without the approval of RCI. This
procedure protects RCI exhibitors from competitive companies who have not purchased exhibit space.
Only RCI exhibitors are permitted to hold hospitality receptions.
Contact Person:
Company Name:
Address:
State:
City:
Zip:
E-mail:
Phone:
Fax:
Time(s):
Expected Attendance:
Approximate Value of Reception: $
SPACE REQUIREMENTS
Ballroom Space
Hospitality Suite/Room
One Bedroom & Parlor
Two Bedrooms & Parlor
Once hospitality space has been authorized, all further arrangements are to be made directly through the
hotel. RCI will contact you regarding selection of space and forward the name of the hotel staff person
handling the RCI Convention. These forms will be processed on a first-come, first-served basis.
Complete and return this form to:
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
FAX (919) 859-1328
32
RCI, Inc.
30 International Convention & Trade Show
March 5-10, 2015
th
REQUEST FOR BUSINESS MEETINGS
Deadline Date: January 12, 2015
Business meetings are not to be scheduled in conflict with any of RCI’s official convention activities or
trade show hours.
If you would like to reserve space at the Grand Hyatt San Antonio, please fill out this form and return it
to RCI Headquarters. This hotel has been instructed not to release space without the approval of RCI.
Contact Person:
Company Name:
Address:
State:
City:
Zip:
E-mail:
Phone:
Fax:
Time(s):
Type of Meeting:
Approximate Value of Meeting: $
Meeting Date:
Room Setup
Banquet Rounds for 8
Classroom
Other: ____________________________
Audio-Visual Requirement: ____________________________________________________________________
SPACE REQUIREMENTS
Meeting room for _____ people
Once meeting space has been authorized, all further arrangements are to be made directly through the hotel.
RCI will contact you regarding selection of space and forward the name of the hotel staff person handling
the RCI Convention. These forms will be processed on a first-come, first-served basis.
Complete and return this form to:
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
FAX (919) 859-1328
33
International Convention and Trade Show
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Phone: (919) 859-0742
Fax: (919) 859-1328
www.rci-online.org
2015
Sponsorship Opportunities
March 5-10, 2015

Grand Hyatt San Antonio and San Antonio Convention Center
Platinum Level (Please check the appropriate box to indicate sponsorship choice.)












Texas
Current list of available sponsorships Web link.
Annual banquet - Firestone Building Products
Monday, March 9
$12,000
Opening ceremony and keynote speaker - Johns Manville
Saturday, March 7
$12,000
Golf tournament and all golf holes* - DERBIGUM Americas, Inc. Friday, March 6
$10,000
Hotel guest room keys - Thaler Metal Industries, Ltd.
March 5-10
$9,000
Convention bags - SiplastMarch 5-10 $9,000
Name badge lanyards - Georgia-Pacigic Gypsum, LLC
March 5-10
$9,000
Trade show reception - Situra, Inc.
Saturday, March 7
$7,500
Trade show breakfast - Carlisle SynTec Systems
Sunday, March 8
$7,500
Awards luncheon - Sika Corporation
Sunday, March 8
$7,500
Schedule-at-a-glance sign - SOPREMAMarch 5-10 $5,500
RCI Foundations’ fundraiser and event - GAF Materials Corp.
Sunday, March 8
Contact RCI
Gold Level





Directional sign - Hunter PanelsMarch
Directional sign - Kemper System America, Inc.
March
Directional signMarch
Spouse/guest programs (w/ sponsor representative participation)
March
Internet/computer and cell phone charging stations
March
5-10
5-10
5-10
5-10
5-10
$3,500
$3,500
$3,500
$3,000
$2,500
*The platinum-level golf tournament sponsorship is now a comprehensive sponsorship that includes
a corporate logo at all golf holes and two golf foursomes for the sponsoring company.
Payment Method
 Invoice
 Check (payable to RCI - U.S. funds)
 American Express
Company Information
Company Name:
Contact Name:
Address:
Visa
MasterCard
Discover
Card Number:
City/State/Zip:
Exp. Date:
Phone:
Name on Card:
Fax:
3- or 4-Digit Verification Value Code:
E-mail:
Signature:
For details, availability, and additional terms, contact:
Agreement
Signature of company representative



Date
Karen McElroy, RCI Director of Conventions & Meetings
E-mail: [email protected]
Phone: 800-828-1902
International Convention and Trade Show
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Sponsor Benefits
March 5-10, 2015

Phone: (919) 859-0742
Fax: (919) 859-1328
www.rci-online.org
2015
Grand Hyatt San Antonio and San Antonio Convention Center

Texas
Platinum Sponsors Receive











Acknowledgment at specific event
Visual recognition at sponsor's booth (sign)
Individual sign at sponsored event (with company logo)
Verbal acknowledgment before sponsored event
Complimentary table for eight at Annual Banquet or Awards Luncheon
Acknowledgment in on-site convention program
Acknowledgment in preconvention publications
Company representatives receive badge ribbons indicating sponsorship level
Priority Points corresponding to sponsorship level
Plaque of recognition and appreciation and photo of plaque acceptance (at trade show)
Special acknowledgment in Interface technical journal
Gold Sponsors Receive










Acknowledgment at specific event
Easel sign at sponsored event
Verbal acknowledgment before sponsored event
Two complimentary tickets to Annual Banquet or Awards Luncheon
Acknowledgment in on-site convention program
Acknowledgment in preconvention publications
Company representatives receive badge ribbons indicating sponsorship level
Priority Points corresponding to sponsorship level
Plaque of recognition and appreciation, and photo of plaque acceptance (at trade show)
Special acknowledgment in Interface technical journal
Sponsorship opportunities are open to exhibiting
companies only.
Levels of Sponsorship
Platinum
$5,000 or more
Gold
$2,000 to $4,999
RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
Hotel & Travel Accommodations
HOTEL ACCOMMODATIONS
Grand Hyatt San Antonio
600 E. Market Street
San Antonio, TX 78205
Reservation Phone: 888-421-1442 or 210-224-1234 (direct)
Web Address:
www.grandsanantonio.hyatt.com
Room Rate: $189.00 Single/Double
$214 Triple
$239 Quadruple
$289 – two-bay hospitality suite (based on availability)
Room Tax
16.75% room tax
Reservation Cutoff Date: February 6, 2015
(Reservations received after February 6, 2015, will be accepted based on availability at the group rate.)
Hotel Early Departure Fee
Guests wishing to avoid an early departure fee equal to one night’s stay should advise the hotel at or
before check-in of any change in planned length of stay.
Internet
In-room Internet access is complimentary for RCI Convention guests.
Check-in: 4:00 pm
Check-out: 11:00 am
Parking:
Discounted self-parking for all convention attendees is offered for the duration of the convention, $18.00
per day.
-------------------------------------------------------------------------GROUND TRANSPORTATION
Shuttle:
Transportation to and from San Antonio International Airport and downtown (8 miles) is provided for a fee
by SATRANS. SATRANS is the city's official airport shuttle. It runs between 7:00 am and 1:00 am daily.
For more information, call 210-281-9900, or visit www.saairportshuttle.com.
Taxi:
Approximately $30. San Antonio Airport taxi information Webpage.
Driving Directions to the Hotel:
http://www.grandsanantonio.hyatt.com/en/hotel/our-hotel/map-and-directions.html
36
Annual President-Elect’s Golf Tournament
Golfer Registration Form
Friday, March 6, 2015
Hyatt Hill Country Golf Club
9800 Hyatt Resort Drive
San Antonio, TX 78251
www.hyatthillcountrygolf.com
(210) 520-4040
$200 per person
7:30 - 8:30 AM Registration & Breakfast
8:30 AM Tee-Off
Includes: Cart, green fees, tax, tournament scoring and contests, breakfast, and awards luncheon.
The annual President-Elect’s Golf Tournament will be held Friday, March 6 at 8:30 AM.
The tournament will be organized as a shotgun, four-person scramble. Golfers who do not submit a foursome will be assigned to
one based on handicap or average score. Placements will be determined by the club pro’s system. Golfers will be provided with a
list of team and tournament rules at the on-site registration desk.
Spouses are encouraged to participate — there will be pairings for couples at the tournament. The tournament offers prizes for 1st
and 2nd
prizes immediately following the tournament. A golfers’ breakfast, tournament buffet luncheon, on-course beer and nonalcoholic
beverages will be provided. The event will conclude with an awards ceremony.
Golfer Registration
List the names of people from your company who will be playing golf. Check the appropriate box if you wish to play together.
Please do not list a person unless you are certain they will be participating. All rental clubs will be right-handed unless otherwise indicated.
Register Online: www.rci-online.org/international-convention-register.html
Registrant Information
Rental Clubs
Handicap
or Avg. Score ($55)

The golfers listed below would like to play
Clubs
Rate
(circle one) ($200 per person)
together; the others have been advised.
Name:______________________________________________ _________
$______
L or R
$________
Name:______________________________________________ _________
$______
L or R
$________
Name:______________________________________________ _________
$______
L or R
$________
Name:______________________________________________ _________
$______
L or R
$________
Company: ____________________________________________________
Address: _____________________________________________________
Total Enclosed:
City: _________________________State/Province: __________________
$_________
Zip_________ Phone: _____-______-_______ Fax:_____-______-_______
Payment Information
Payment Type:
Please check box indicating
payment type.
FULL PAYMENT Must Accompany Registration

MasterCard

Visa

American Express
Check (Payable to RCI, U.S. Funds Only)
Discover

Card Number:_____________________________________________________________
Signature: ____________________________________ Exp.Date: _____/_____/_____
If method of payment is not indicated, you authorize RCI to charge your credit card.
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Questions? Call: 800-828-1902
Fax: 919-859-1328
www.rci-online.org
37
Sporting Clay Tournament
Registration Form
Friday,
March 6, 2015
National Shooting Complex
5931 Roft Road
San Antonio, TX 78253
Phone: 210-688-3371
nationalshootingcomplex.com
$1,000 Per Team (4) - Sponsorship Station/Team or
$200 Per Individual
Schedule
7:30 AM - Shuttle
8:00 AM - Registration/Breakfast
9:00 AM - Tournament
Includes: Instruction, instructors/safety staff, ear and eye protection, guns, targets, ammo, golf carts (1 cart per 4 shooters),
tournament scoring, and transportation.
Transportation: Buses will depart the hotel promptly at 7:30 AM.
The tournament will consist of teams of four participants shooting clays on one of two courses designed to simulate various game birds.
Shooters who do not submit a foursome will be assigned a group by the club pro’s system. Participants will be provided with tournament
rules onsite. The sporting clay tournament will be organized as a shotgun start beginning at 9:00 AM. Team sign-in begins upon arrival with
coffee and continental breakfast. A lunch buffet including drinks (non-alcoholic) will be provided. The event will conclude with an awards
ceremony.
Register Online: www.rci-online.org/international-convention-register.html
Sponsorship Station/Team Registration - $1,000 Per Team
Includes sponsor logo sign at station.
Name:_____________________________________ Company: _________________________________________
Contact
Address: _____________________________________________________________________________________________
City: ____________________________________________ State/Province: _______ Postal Code: _________________
Phone: ___________________ Fax: __________________ E-mail: ____________________________________________
The following four members comprise this team:
Team Member # 1 __________________________________ Team Member # 3 __________________________________
Team Member # 2 __________________________________ Team Member # 4 __________________________________
Individual Registration - $200 Per Person
Contact Name:_____________________________________ Company: _________________________________________
Address: _____________________________________________________________________________________________
City: ____________________________________________ State/Province: _______ Postal Code: _________________
Phone: ___________________ Fax: __________________ E-mail: ____________________________________________
Payment Information
Payment Type:
Please indicate payment type.
FULL PAYMENT Must Accompany Registration

MasterCard

Visa
Check (Payable to RCI, US Funds)

American Express
Discover
Name on Card: _______________________________ Card Number:_________________________
Signature: __________________________________ Exp. Date: ____________________________
RU'LJLW9HUL¿FDWLRQ&RGHBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
If method of payment is not indicated, you authorize RCI to charge your credit card.
RCI, Inc.
1500 Sunday Drive
Suite 204
Raleigh, NC 27607
Questions?
Call: 800-828-1902
Fax: 919-859-1328
www.rci-online.org
38
RCI, Inc.
30 International Convention & Trade Show
March 5-10, 2015
th
EXHIBITOR BOOTH SELECTION
2016 EXHIBITOR
BOOTH SELECTION
Rosen Shingle Creek Resort
Orlando, Florida
SATURDAY, March 7, 2015
7:15 pm – 7:45 pm
(Immediately following the Trade Show)
Exact location will be included
in the on-site registration packet
39
International Convention and Trade Show
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607
Phone: (919) 859-0742
Fax: (919) 859-1328
www.rci-online.org
2016
Contract for Exhibit Space
Trade Show Dates: March 12-13, 2016 z Rosen Shingle Creek Resort z Orlando, FL
AGREEMENT: The undersigned Exhibitor hereby agrees to lease from RCI, Inc. exhibition space as described below, at the 31st RCI International Trade Show, March 10-15, 2016 at the Rosen
Shingle Creek Resort in Orlando,FL. The exhibition will be held as part of the 31st RCI International Convention and Trade Show, March 12-13, 2016. The exhibiting company and its representatives
agree to abide by the rules, regulations, and guidelines established by RCI, Inc. Only one company name per exhibit space is permitted.
TERMS OF PAYMENT: (A 50% DEPOSIT IS REQUIRED WITH THIS CONTRACT.) This contract and a 50% deposit must be received by RCI to reserve exhibit space. The balance of the
exhibit fee is due by December 11, 2015 (90 days prior to the event). A charge of 50% of the total exhibit fee will apply for all cancellations. Cancellations made after December 11, 2015 (within
90 days of the event) will receive no refund.
!"#
$
#
Subject to receiving payment as described, the following exhibit space(s) is (are) reserved for you at this time by RCI. It is understood and agreed by the Exhibitor that show management reserves
#&
#
I acknowledge I have read the IAEE Guidelines for Display, Rules & Regulations document which applies to the 31st RCI International Trade Show.
Exhibit
Fees:
[
100 square feet
$24.50 per square foot - RCI members
$28.50 per square foot - Nonmembers
More than 100 square feet
$22.50 per square foot - RCI members
$26.50 per square foot - Nonmembers
]
* RCI members are individuals rather than corporations. To qualify for member rates, this contract must be executed by a current RCI member who is
associated with the exhibiting company.
Selected booth # (s): _____________________
1 - 10’x10’ booth = 100 sq. ft. | 1 - 20’x20’ booth = 400 sq. ft.
Exhibit fee per sq. ft.: $ __________ X total sq. ft.: __________ = Total exhibit fee: $ __________________
50% deposit, due with contract: $ ______________
Balance due by December 11, 2015: $___________
Amount submitted with this contract:
(U.S. dollars only)
*
+/////////////////////////////////////////////////
Address: ________________________________ City: _________________________
State/province: _____________________ Postal code: _______________________
Telephone: _________________________ Fax: _____________________________
Name of person to be contacted on all matters pertaining to your exhibit:
A 50% deposit is due
with this contract.
$
Payment Method:
Check (pay to RCI) Discover
Visa MC Am Ex
Card#___________________________
Expiration date:___________________
Name on card:____________________
Name: ______________________________
Title: ________________________
>?@?$
$
+//////
Phone number:_______________________
E-mail: _______________________
Signature:________________________
Authorization: I am authorized to enter into this agreement on behalf of Exhibitor. By this signature, I agree to abide by the rules,
regulations, and guidelines established by RCI, Inc.
Authorized signature: ____________________________________ Date: ________________________
Print name: ____________________________ RCI member no.
(required for member rate)
______________
Phone number: ____________________________ E-mail: _____________________________________
Please make
a copy for
your 40
records.
RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
Official Show Rules and Regulations
Page 1 of 5
1.
Show Hours
Saturday
Sunday
March 7, 2015
March 8, 2015
3:15 PM – 7:15 PM
9:00 AM – 12:15 PM
Each exhibiting firm must provide an attendant in its booth during these hours.
2.
Space Assignments
RCI reserves the right to reassign space assignments after the contract has been signed by the representing agent of
exhibitor if, for unforeseen reasons, it becomes necessary to do so. In such case, RCI agrees to provide the exhibitor
notice of any change or to refund the exhibit fee if exhibitor desires to cancel his or her exhibit.
3.
Booth and Equipment
The 10'x10' booth space will include 8’-high draped back walls and 36"-high side rails. The 20'x20’ and 20'x30'
island booth spaces do not include back or side drapery. Peninsula booths and end-cap booths are furnished with an
8'-high black/blue/white/blue/black draped back wall and 36"-high black draped side rails. Also included is a 7"x
44" one-line identification sign.
All furnishings, equipment, facilities, etc. will be provided at the exhibiting company's own expense. These may be
obtained through the official decorator, Shepard Exposition Services. The show colors are black and blue. The
back draperies will be black/blue/white/blue/black and the side draperies will be black. 1st Level, Exhibit Hall
B, San Antonio Convention Center is not a carpeted facility. In the case of locations without carpeting, RCI
requires all exhibiting companies to provide carpeting/flooring. If proper floor covering is not installed, RCI has the
right to do so at the exhibitor’s expense.
4.
Installation of Displays
The exhibit hall is available for display setup from 1:00 PM - 6:00 PM on Friday, March 6, 2015, and from 8:00
AM - 1:00 PM on Saturday, March 7, 2015. Full maintenance and installation crews will be on duty. All displays
must be fully setup and ready by 1:00 PM on Saturday, March 7, 2015. If the exhibitor's booth is not set by 1:00
PM, RCI reserves the right to set the booth at exhibitor's expense.
Note: No children are allowed in the exhibit halls during the move-in and move-out. No child strollers permitted
on trade-show floor at any time.
Parking: During move-in/out, exhibitors are charged to park but are allowed in and out privileges.
5.
Dismantling and Removal of Displays:
The dismantling period is 12:00 PM - 8:00 PM, Sunday, March 8, 2015. All exhibitor displays or materials left in
booths without instructions after 7:00 PM on Sunday, March 8, 2015 will be packed and shipped at the discretion
of show management, and all applicable service charges will be applied to the exhibitor of record.
IN NO CASE WILL DISMANTLING BE ALLOWED BEFORE 12:00 PM, SUNDAY, MARCH 8, 2015.
DOING SO WILL RESULT IN A LOSS OF PRIORITY POINTS FOR BOOTH SELECTION FOR
FUTURE YEARS. (SEE RULE #26 & #27.)
6.
Payment and Refunds:
Application/contract and a minimum payment of 50 percent of the total space rental charge must be submitted to
secure exhibit space. Payment in full is due no later than stated on the Exhibitor Contract. RCI reserves the right to
cancel the space if full payment is not received by the specified date on the contract. The cancellation date and
refund date can be found on your Exhibitor Contract.
41
RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
Official Show Rules and Regulations
Page 2 of 5
7.
Exposition Cancellation:
Should any event occur beyond the control of RCI which delays, prevents or renders impracticable the obligations
RCI has agreed to herein, RCI shall not be held liable for any expense or loss incurred by the exhibitor, except such
portion of the space fee as is calculated by RCI, which will be refunded to the exhibitor after reduction is made of
RCI's expenditures and commitments.
8.
Storage:
Exhibitors will not be permitted to store boxes or packing crates in or behind exhibit booths. Absolutely no storage
is allowed in the electrical alleys located between the booths. Prior to 1:00 PM on Saturday, March 7, 2015, all
boxes and crates will be placed in storage, provided they are properly labeled for storage. Those not labeled will be
removed and destroyed as refuse. (NOTE: Storage labels will be provided at the Official Drayage Contractor's
Desk.)
9.
Service Contractor:
The official service contractor is Shepard Exposition Services, 603 West Landstreet Road, Orlando, Florida,
32824. A complete Exhibitor Service Manual is available on-line. RCI will designate contractors to provide various
services to the exhibitor. Such contractors will provide all show services other than supervision of construction of
the exhibitor's space that is to be performed by an authorized representative of the exhibitor.
All exhibitors must use Shepard Exposition Services, the official service and drayage contractor. RCI will
consider exceptions to this ruling only in cases where permission has been requested in writing by the exhibitor and
received by Shepard Exposition Services before February 14, 2015. Notification from an independent service
contractor is not acceptable. Failure to meet any one of these requirements could jeopardize the independent service
contractor's ability to install service or dismantle an exhibit.
Shepard Exposition Services will have complete control of all dock and loading facilities. Shepard Exposition
Services will receive all direct and advance shipments and van loads and handle all freight. Direct shipments should
not arrive before Friday, March 6, 2015, or they could be refused by the hotel. The San Antonio Convention
Center has jurisdiction over rigging of hanging signs over 250 lbs. Hanging signs under 250 lbs. can be hung by
Shepard Exposition Services. Any questions, please call Shepard Exposition Services. All services not ordered
in advance must be procured through the Shepard Exposition Services Center, which will be maintained at the
exhibit hall.
10.
Types of Displays:
Show management reserves the right at any time to refuse the rental of exhibit space to any company whose display
of goods or services is not, in the opinion of show management, compatible with the general character and
objectives of the exhibition, or to remove or change exhibits it finds offensive.
11.
Subletting of Exhibit Space:
Exhibitors are prohibited from assigning or subletting booths or any part of the space allotted them except upon
written permission from RCI.
12.
Other Exhibits:
The exhibitor agrees that neither its agents nor distributors will conduct any other display or exhibit any equipment
bearing its trademark within a one-mile radius of the exposition covered by this contract during the dates of said
exposition.
42
RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
Official Show Rules and Regulations
Page 3 of 5
13.
Liability:
Neither RCI nor its agents or representatives will be responsible for any injury, loss or damage that may occur to the
exhibitor or to the exhibitor's employees or property from any cause whatsoever. Under no circumstances will RCI
be liable for lost profits or other incidental or consequential damages. RCI shall not be liable for failure to perform
its obligations under this contract as a result of strikes, riots, acts of God, or any other cause beyond its control.
Anyone visiting, viewing or otherwise participating in the exhibitor's exhibit is deemed to be the invitee or licensee
of the exhibitor, rather than the invitee or licensee of RCI. RCI shall not be liable for any injury whatsoever to
property of the exhibitor or to persons conducting or otherwise participating in the conduct of the exhibit or to
invitees or guest of the exhibitor. Exhibitor agrees to abide by existing agreements and regulations covering the use
of services or labor in the exhibit facility. The exhibitor assumes full responsibility and liability for the actions of its
agents, employees, or independent contractors, whether acting within or without the scope of its authority resulting
directly or indirectly, or jointly, from other causes which arise because of the actions or omissions of its agents,
employees or independent contractors, whether acting within or without the scope of authority.
There is no other agreement or warranty between the exhibitor and RCI except as set forth in this document. The
rights of RCI under this contract shall not be deemed waived except as specifically stated in writing and signed by
an authorized officer of RCI. North Carolina law shall govern this contract.
14.
Union Clearance:
Texas is a “right-to-work” state. Exhibitor personnel may set up their own exhibits if so desired using their own
tools and company personnel. Union Labor is available to assist in the installation and dismantling of exhibit booths.
Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the
enclosed order forms. Exhibitors may set their own displays without the assistance of union labor, provided the
exhibitor uses full time employees of their company. Any labor services that may be required beyond what the full
time employees can provide, must be provided by Shepard Exposition Services.
Material/Freight/Handling Jurisdiction
Exhibitors may hand carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks, pallet
jacks, and other mechanical equipment is not permitted. Only full-time employees of the exhibiting company may
unload their own cars, mini vans, or pickup trucks.
15.
Sound and Light:
Exhibitors are asked to observe the “good neighbor” policy at all times. The use of light systems, loud speakers,
sound system equipment, videos, intercom systems, bands, noise-making devices and machinery equipment are
restricted to within the exhibitor's booth. RCI show management, in particular, must approve sound-making
systems. RCI show management reserves the right to determine when such items become objectionable and to
eliminate light or sound systems that interfere with other exhibitors.
7.
Defacement of Facility:
Nothing will be permitted to be done within the San Antonio Convention Center that will injure, mar, or in any
manner deface any surface of the facility.
8.
Music Licensing:
RCI will secure music licensing through the American Society of Composers, Authors and Publishers (ASCAP)
and/or Broadcast Music Inc. (BMI).
18.
Security:
43
RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
Official Show Rules and Regulations
Page 4 of 5
19.
Security personnel will be on duty, but the presence of such personnel shall not be deemed to increase the liability of
RCI, its members, representatives or official service contractors, employees or the San Antonio Convention
Center, its representatives and employees.
Insurance:
General Liability Insurance: The limits for bodily injury and property damage combined shall be at least
$1,000,000. Certificates of insurance stating such limits shall also provide that the policy may not be cancelled
without 15 days advance written notice to RCI and must be in effect starting with the first move-in day of the show
through the last move-out day of the show. All property of the exhibitor is understood to remain under his/her
custody and control, in transit to or from the confines of the hall, subject to the rules and regulations of the
exposition.
Note: RCI and Shepard Exposition Services must have a copy of the Insurance Certificate on file for the
exhibiting company as well as the Exhibitor-Appointed Contractor (EAC) prior to the trade show. No
exhibitor will be allowed on the tradeshow floor without an Insurance Certificate or Waiver of Liability.
20.
Fire and Safety Regulations:
Fire regulations require that all display materials be fire-retardant. Combustible materials are not permitted to be
stored in or around exhibit spaces. Automobiles, trucks, tractors, machinery and other vehicles that use sealed and
battery cables shall be disconnected from the ignition system. Vehicles should have less than 1/8 tank of fuel and
gas caps should be locked or taped and their batteries should be disconnected.
Electrical signs and equipment must be wired to the specification of the local fire prevention code. Prefab
exhibits shall have inspection access panels to inspect electrical wiring. Each exhibitor is charged with knowledge
of all laws, ordinances and regulations pertaining to health, fire protection and public safety while participating in
the exhibition. Compliance with such laws is mandatory for all exhibitors and the sole responsibility of the exhibitor.
6.
Promotion or Sales Schemes:
To protect exhibitors from expensive schemes or other competitive advertising projects, RCI does not authorize any
firm or individual to solicit exhibitors on any basis because of their participation in the show. The names of any
individuals or firms doing so should be promptly reported to RCI. This restriction does not pertain to solicitation for
the regular issues of recognized publications or other publications specifically authorized to solicit. All solicitation
and promotion must be contained within the exhibitor's booth and will not be permitted in the aisles, entryways or
elsewhere on the premises of the San Antonio Convention Center.
7.
Catering:
The RK Group is the exclusive contractor at the San Antonio Convention Center for all food and beverage
services and is solely authorized to provide food and beverage services in all areas and at all times at the San
Antonio Convention Center. Exhibitors shall not dispense food and/or beverages for any purpose without written
permission from show management.
8.
Outside Entertainment, Special Meetings and Exhibitor Hospitality Receptions:
Exhibitors shall not organize, promote, publicize or invite organized group attendance at, or provide transportation
to any outside entertainment or meetings for persons attending the exhibition, during any of the advertised
exposition hours, or during periods when exhibits, meetings or regular events are scheduled.
24.
Business Meetings:
Meetings for exhibiting personnel only may be held at any time. Meetings involving attendees of the convention
may only be held so as to not conflict with the convention and trade show schedule. To reserve a meeting room
44
RCI, Inc.
30th International Convention & Trade Show
March 5-10, 2015
Official Show Rules and Regulations
Page 5 of 5
within the Grand Hyatt San Antonio or San Antonio Convention Center, please submit your request on the
enclosed Business Meeting Request Form. New in 2015: You may also choose to reserve “Trade Show Floor
Private Conference Area” space – see form under “Return to RCI” tab.
25.
Smoking Policy:
The RCI trade show has a nonsmoking policy during move-in, show hours and move-out. Smoking is only
permitted in specific areas outside the trade show and meeting space areas. The RCI Trade Show in the San
Antonio Convention Center is a nonsmoking event/facility.
26.
Reservation of Right to Make Changes:
Any matters not specifically covered herein are subject to decision by RCI. RCI reserves the right to make such
changes, amendments and additions to these rules as considered advisable for the proper conduct of the exhibit, with
the provision that all exhibitors will be advised of any such change.
27.
Priority Points:
Exhibitors are awarded priority points for future exhibits based on the factors described below. At any given time,
an exhibitor's priority point total is the accumulation of points from these factors for the immediate past three-year
period. Priority points are used for booth selection only at the on-site booth selection meeting. Exhibiting
companies receive one priority point for every $100 spent on exhibit space or sponsorship at either the RCI
International Convention & Trade Show or the RCI Annual Building Envelope Symposium.
28.
Violations:
Any violation of these rules and regulations may result in penalties assessed against the exhibitor. Those penalties
may range from a deduction from the exhibiting company's priority points to the removal of an exhibit from the
exhibit hall.
29.
Agreement on Conditions:
Each exhibitor, for itself and its employees, agrees to abide by these conditions and by subsequent amendments and
additions thereto, it being understood and agreed that the sole control of the exposition rests with RCI, Inc.
30.
Additional Information - all inquiries should be directed to:
RCI, Inc.
1500 Sunday Drive, Suite 204
Raleigh, NC 27607-5151
800-828-1902, or 919-859-0742
Fax 919-859-1328
45
RCI, Inc.
30 International Convention & Trade Show
March 5-10, 2015
th
Security Guidelines
Page 1 of 2
Security is a major concern in every exhibition. It is crucial that every exhibitor work
closely with show management to ensure that the trade show is as secure as possible. Due
to security concerns, we have compiled a few suggestions and guidelines to safeguard your
property.
SECURITY SERVICES
Every effort has been made by Show Management to ensure the security of your property.
RCI makes no warranty, expressed or implied, that the services it furnishes will avert or
prevent occurrences that may result in loss or damage. It is ultimately your responsibility to
safeguard your exhibit.
INSURANCE
It is recommended that your insurance policies cover the shipment of merchandise to the
trade show, the trade show period, and the return to your offices. If necessary, this can be
written as a rider attached to the policy.
PRECAUTIONS
Ship freight in locked trunks or crates.
Securely tape or band cartons. Do not mark on the outside the name or type of
articles contained inside the cartons.
Ship freight with a qualified trucker or forwarder.
Remember to furnish your shipping company with an accurate and complete bill of
lading.
Do not leave your booth unattended during the setup. If your merchandise is
particularly valuable, consider private security for each night after you leave the
show.
Cover your display after setup and each night before you leave.
Do not leave merchandise under tables or displays.
Do not include merchandise in containers to be stored with empties. At the close of
the trade show, be sure to pack as quickly as possible. It is recommended not to leave
your space unattended during this period.
Have one of your employees remain in your space with your shipment until it is
actually picked up by the drayage contractor’s personnel.
46
RCI, Inc.
30 International Convention & Trade Show
March 5-10, 2015
th
Security Guidelines
Page 2 of 2
BADGE SYSTEM
A vital part of security at the RCI Show is our badge system. Therefore, security personnel
have been instructed by show management to allow, at the appropriate times, only personnel
with badges in the trade show area. Badges must be displayed at all times. Under no
circumstances will anyone be allowed on the trade show floor without proper identification.
We ask that you give us your full cooperation and attention in complying with this system
since it benefits all those involved.
All attendees must be registered. Exchanging of name badges is prohibited. Any attendee
permitting someone who is not registered to utilize his/her name badge may be asked to
leave.
HALL ACCESS AFTER SHOW HOURS
All attendees will be required to leave the show 15 minutes after the show closes each day.
For exhibitors needing to work during non-show hours, permission must be obtained from
show management. Security will ask for proper identification before allowing anyone into
the hall. We will give every consideration to accommodate you the best we can while
maintaining an effective security program.
EXHIBITOR RESPONSIBILITY
The exhibitor has the right to escort his/her goods and merchandise from the receiving point
at the hall to the storage areas and/or his/her booth. On move-out, the exhibitor should
remain with goods and merchandise until they are picked up. Any material that is left
unattended without prearranged freight pickup will be rerouted by the show decorator.
OVERNIGHT SECURITY
The entire exhibit hall will be locked and monitored by security personnel overnight. No
access will be granted to any individual (with the exception of show management) wishing
to enter the hall after hours.
47
Made possible by a generous grant from
Guidelines for Display Rules
& Regulations
2014 Update
48
Contents
10'
5'
Linear Booth and Corner Booth
4
Perimeter Booth
5
End-cap Booth
6
Peninsula Booth
7
Split Island Booth
8
Island Booth
9
4'
4'
8'
5'
10'
10'
12'
5'
4'
4'
8'
5'
10'
4'
8'
(1.219M)
(2.438M)
5'
MAX. PERMISSIBLE
10'
10'
4'
(1.219M)
5'
8'
1'
4'
8'
8'
5'
4'
Extended Header Booth
10
Other Important Considerations
11
20'
5'
10'
10'
10'
8'
5'
4'
5'
2
Issues Common To All Booth Types
12-14
Advisory Notes To Exhibition Organizers
15-16
© 2014 IAEE. No cost to members in good standing for including these guidelines in exhibitor service kits
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49
Guidelines for Display Rules and Regulations 2014 Update
The following Guidelines for Display Rules and Regulations have been
established by the International Association of Exhibitions and Events™
(IAEE). Guidelines for Display Rules and Regulations are created to promote
continuity and consistency among North American exhibitions and events. They
are the model for most domestic exhibitions and events. It is recommended
that exhibition organizers include a copy in the Exhibition Prospectus and/or
Exhibitor Rules and Regulations.
This revised 2014 edition of IAEE’s Guidelines for Display Rules and
Regulations is offered as a resource for exhibitions and events organizers to
use in creating consistent and fair exhibiting standards for their events. These
Guidelines afford exhibitors a maximum return on their exhibit investments.
Compliance with fire, safety, Americans with Disabilities Act (ADA), and other
state, federal or provincial government requirements has also been addressed.
However, always check with a local exhibition service contractor and the facility
for local regulations.
It is IAEE’s goal that the display rules and regulations, ultimately developed
by each exhibitions and events organizer, shall provide exhibitors with all the
information necessary to properly design and build exhibits, as well as plan their
booth’s layout and content. Show organizers should present the professional
standards expected of exhibitors. Finally, they should assure all exhibitors,
regardless of exhibit size or location, an environment conducive to successful
interaction with their audiences.
IAEE is a global association that serves as the foremost authority on exhibitions
and events management and operations.
For display rules and regulations specific to an exhibition or event,
consult the exhibition or event organizer.
3
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50
(3.048M)
10'
Linear Booth
(3.048M)
10'
(1.524M)
5'
Linear Booths, also called “in-line” booths, are
generally arranged in a straight line and have
neighboring exhibitors on their immediate right and
left, leaving only one side exposed to the aisle.
Dimensions
For purposes of consistency and ease of layout and/
or reconfiguration, floor plan design in increments
of 10ft (3.05m) has become the de facto standard
in the United States. Therefore, unless constricted
by space or other limitations, Linear Booths
are most commonly 10ft (3.05m) wide and 10ft
(3.05m) deep, i.e. 10ft by 10ft (3.05m by 3.05m).
A maximum back wall height limitation of 8ft
(2.44m) is generally specified.
PLAN VIEW
(1.524M)
5'
(1.524M)
5'
Use of Space
4'
(1.219M)
Regardless of the number of Linear Booths utilized,
e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m
by 9.14m), 10ft by 40ft (3.05m by12.19m), etc. display
materials should be arranged in such a manner so as
not to obstruct sight lines of neighboring exhibitors.
The maximum height of 8ft (2.44m) is allowed
only in the rear half of the booth space, with a 4ft
(1.22m) height restriction imposed on all materials
in the remaining space forward to the aisle. (See
Line-of-Sight exception on page 8.) Note: When three
or more Linear Booths are used in combination as a
single exhibit space, the 4ft (1.22m) height limitation
is applied only to that portion of exhibit space which
is within 10ft (3.05m) of an adjoining booth.
LEFT SIDE VIEW
10'
5'
Corner Booth
5'
4'
4'
8'
A Corner Booth is a Linear Booth at the end of a
series of in-line booths with exposure to intersecting
aisles on two sides. All other guidelines for Linear
Booths apply.
(1.219M)
4'
(2.438M)
8'
10'
FRONT VIEW
4
10' X 10' LINEAR BOOTH
© 2014 IAEE. No cost to members in good standing for including these guidelines in exhibitor service kits
and/or in their event's rules and regulations at www.tradeshowstore.com – non member rates apply.
51
Perimeter Booth
(3.048M)
10'
(1.524M)
5'
A Perimeter Booth is a Linear Booth that backs
to an outside wall of the exhibit facility rather
than to another exhibit.
(3.048M)
10'
Dimensions and Use of Space
All guidelines for Linear Booths apply to
Perimeter Booths except that the typical
maximum back wall height is 12ft (3.66m).
(1.219M)
4'
(2.438M)
8'
(3.658M)
12'
PLAN VIEW
10'
FRONT VIEW
(1.524M)
5'
12'
(1.524M)
5'
4'
(1.219M)
4'
4'
LEFT SIDE VIEW
5'
8'
(2.438M)
8'
(3.658M)
12'
5'
10' X 10' PERIMETER BOOTH
5
© 2014 IAEE. No cost to members in good standing for including these guidelines in exhibitor service kits
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52
End-cap Booth
(3.048M)
10'
An End-cap configuration is essentially an
in-line (linear) booth placed in the position of a
Peninsula or Split Island. For shows that have
Line-of-Sight rules and not cubic content, this
configuration must follow the dimensions below.
For shows that have cubic content rules, the
space may be used without restriction.
4'
(1 .219 M)
(1.524M)
5'
(3.048M)
10'
(1.524M)
5'
( 2.43 8M)
8'
(1.524M)
5'
(1.219M)
4'
AISLE
LEFT SIDE VIEW
5'
(1.524M)
(3.0484M)
10'
AISLE
Dimensions
End-cap Booths are generally 10ft (3.05m) deep
by 20ft (6.10m) wide. The maximum back wall
height allowed is 8ft (2.44m) and the maximum
back-wall width allowed is 10ft (3.05m) at the
center of the back-wall with a maximum 5ft
(1.52m) height on the two side aisles. Within 5'
of the 2 side aisles, the maximum height for any
display materials is 4'.
5'
(1.524M)
10'
(3.048M)
5'
FRONT VIEW
(1.524M)
AISLE
PLAN VIEW
10'
4'
8'
(1.219M)
(2.438M)
5'
20'
10'
END-CAP BOOTH
6
© 2014 IAEE. No cost to members in good standing for including these guidelines in exhibitor service kits
and/or in their event's rules and regulations at www.tradeshowstore.com – non member rates apply.
53
Peninsula Booth
Dimensions
A Peninsula Booth is usually 20ft by 20ft (6.10m by
6.10m) or larger. When a Peninsula Booth backs up to two
Linear Booths, the back wall is restricted to 4ft (1.22m)
high within 5ft (1.52m) of each aisle, permitting adequate
line of sight for the adjoining Linear Booths. (See
Line-of-Sight exception on page 8.) A typical maximum
height range allowance is 16ft to 20ft (4.88m to 6.10m),
including signage for the center portion of the back wall.
Double-sided signs, logos and graphics shall be set back
ten feet (10’) (3.05m) from adjacent booths.
AISLE
AISLE
A Peninsula Booth is exposed to aisles on three sides, and
comprised of a minimum of four booths. There are two
types of Peninsula Booths: (a) one which backs to Linear
Booths, and (b) one which backs to another Peninsula
Booth and is referred to as a “Split Island Booth.”
(6.096M)
20'
5'
5'
10'
(1.524M) (3.048M) (1.524M)
20'
(6.096M)
AISLE
PLAN VIEW
(6.096M)
20'
4'
(1.219M)
MAX. PERMISSIBLE
(1.524M)
5'
(1.524M)
5'
MAX. PERMISSIBLE
(3.048M)
10'
(1.219M)
4'
(1.524M)
5'
10'
4'
(1.219M)
5'
MAX. PERMISSIBLE
FRONT VIEW
20'
20'
PENINSULA BOOTH
7
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and/or in their event's rules and regulations at www.tradeshowstore.com – non member rates apply.
54
Split Island Booth
A Split Island Booth is a Peninsula Booth which shares
a common back wall with another Peninsula Booth.
The entire cubic content of this booth may be used, up
to the maximum allowable height, without any back
wall Line-of-Sight restrictions. A typical maximum
height range allowance is 16ft to 20ft (4.88m to 6.10m),
including signage. The entire cubic content of the space
may be used up to the maximum allowable height.
Double-sided signs, logos and graphics shall be set
back ten feet (10’) (3.05m) from adjacent booths.
WALL
LEFT SIDE VIEW
WALL
20'
(6.096M)
WALL
WALL
AISLE
AISLE
20'
(6.096M)
(4.877M)
16'
AISLE
20'
(6.096M)
FRONT VIEW
AISLE
SPLIT ISLAND BOOTH
8
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55
Island Booth
An Island Booth is any size booth exposed to aisles on all
four sides.
AISLE
Dimensions
An Island Booth is typically 20ft by 20ft (6.10m by 6.10m)
or larger, although it may be configured differently.
AISLE
AISLE
(6.096M)
20'
Use of Space
The entire cubic content of the space may be used up to the
maximum allowable height, which is usually a range of 16ft
to 20ft (4.88m to 6.10m), including signage.
(6.096M)
20'
AISLE
(4.877M)
16'
PLAN VIEW
FRONT VIEW
ISLAND BOOTH
9
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56
Extended Header Booth
20ft (6.10m) or Longer
(6.096M)
20'
(2.438M)
8'
(.305M)
1'
Dimensions and Use of Space
All guidelines for Linear Booths apply to
Extended Header Booths, except that the center
extended header has a maximum height of 8ft
(2.44m), a maximum width of 20 percent of the
length of the booth, and a maximum depth of 9ft
(2.7m) from the back wall.
(1.219M)
4'
(3.048M)
10'
(1.524M)
5'
An Extended Header Booth is a Linear Booth 20ft
(6.10m) or longer with a center extended header.
(1.219M)
4'
(2.438M)
8'
PLAN VIEW
(3.048M)
10'
(2.438M)
8'
4'
(1.219M)
(1.524M)
5'
(2.438M)
8'
(.305M)
1'
(.305M)
1'
8'
LEFT SIDE VIEW
1'
4'
8'
8'
4'
8'
5'
4'
5'
20'
10'
10' X 20' EXTENDED HEADER BOOTH
10
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57
Other Important Considerations
Canopies and Ceilings
Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors
from ambient light or to allow for hanging products). Canopies for Linear or Perimeter Booths should comply with Line-of-Sight
requirements. (See “Use of Space” for Linear or Perimeter Booths).
The bottom of the canopy should not be lower than 7ft (2.13m) from the floor within 5ft (1.52m) of any aisle. Canopy supports should
be no wider than three inches 3in (.08m). This applies to any booth configuration that has a sight line restriction, such as a Linear Booth.
Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings and other similar coverings. Check with the
appropriate local agencies prior to determining specific exhibition rules.
5'
(1.219M)
4'
10'
(2.438M)
8'
10'
(3.048M)
10'
(1.524M)
5'
(3.048M)
10'
FRONT VIEW
8'
PLAN VIEW
(1.524M)
5'
5'
4'
(1.219M)
4'
(1.524M)
5'
CANOPIES AND CEILINGS
LEFT SIDE VIEW
Hanging Signs & Graphics
Most exhibitions and events rules allow for Hanging Signs and Graphics in all standard Peninsula and Island Booths, usually to a
maximum height range of 16ft to 20ft (4.88m to 6.10m) from the top of the sign, or as determined by the show organizer. End-cap Booths
do not qualify for Hanging Signs and Graphics. The distance is measured from the floor to the top of the sign. Whether suspended from
above, or supported from below, they should comply with all ordinary use-of-space requirements. For example, the highest point of any
sign should not exceed the maximum allowable height for the booth type.
Hanging Signs and Graphics should be set back 10ft (3.05m) from adjacent booths and be directly over contracted space only.
Approval for the use of Hanging Signs and Graphics, at any height, should be received from the exhibitions or events organizer at least
60 days prior to installation. Variances may be issued at the exhibitions or events management’s discretion. Drawings should be available
for inspection.
Towers
A Tower is a free-standing exhibit component separate from the main exhibit fixture. The height restriction is the same as that which
applies to the appropriate exhibit space configuration being used.
Towers in excess of 8ft (2.44m) should have drawings available for inspection. Fire and safety regulations in many facilities strictly
govern the use of Towers. A building permit or safety lines may be required.
Multi-story Exhibit
A Multi-story Exhibit is a booth where the display fixture includes two or more levels. In many cities, a Multi-story Exhibit requires
prior approval by the exhibit facility, and/or relevant local government agency, as well as show management because it is deemed to be
a “structure” for building purposes. The city building department generally needs to issue a building permit based on an application and
drawings prepared and submitted by a licensed architect or engineer. Exhibitors should obtain local building regulations early on to ensure
that all time constraints are met. Exhibitions and events organizers should be prepared to assist exhibitors in this application process.
11
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58
Issues Common To All Booth Types
Americans with Disabilities Act (ADA)
All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA), and are encouraged to
be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is
available from the U.S. Department of Justice ADA Information Line (800) 514-0301, and from the ADA website at www.ada.gov.
Some examples of how to design an exhibit for ADA compliance:
• Make exhibits wheelchair accessible by ramping raised exhibit flooring without extending a ramp into the aisle. Note: a standard
wheelchair ramp should have a grade no steeper than 1:12. This means that for every inch of rise (change in height), there should be
12 inches of run (change in length)
• Ramp the entry or use hydraulic lifts to trailer exhibits
• Avoid double-padded plush carpet to ease mobility device navigation
• Provide the same attendee experience on both levels of a two-story exhibit
• Offer a signer or other auxiliary hearing-impaired apparatus for sound presentations or have a printed copy of the presentation available
• Run an audio presentation for people with sight problems
• Arrange touch screen displays at a height to accommodate a person sitting in a wheelchair
To avoid heavy fines by the U. S. Department of Justice, exhibitors must adhere to the ADA rules. Exhibits are not exempt from ADA
compliance.
Structural Integrity
All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring
exhibitors, hall laborers, or installation/dismantling equipment, such as fork lifts. Displays should also be able to withstand moderate
wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary
structures.
It is recommended that all 20ft by 20ft (6.10m by 6.10m) and over exhibits require a drawing, plans or renderings, preferably digital, to
be submitted to the show organizer, and to the show's general service contractor.
Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the
product or marketing materials to be displayed.
Flammable and Toxic Materials
All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant.
Samples should also be available for testing. Materials that cannot be treated to meet the requirements should not be used. A
flame-proofing certificate should be available for inspection. Exhibitors should be aware of local regulations regarding fire/safety and
environment which must be adhered to.
Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the
Environmental Protection Agency and the facility.
Storage
Fire regulations in most exhibit facilities prohibit storing product, literature, empty packing containers, or packing materials behind back
drapes or under draped tables. In most cases, however, exhibitors may store a limited supply of literature or product appropriately within
the booth area, so long as these items do not impede access to utility services, create a safety problem, or look unsightly.
12
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59
Issues Common To All Booth Types (continued)
Electrical
Every exhibit facility has different electrical requirements. However, minimum guidelines are suggested:
• All 110-volt wiring should be grounded three-wire.
• Wiring that touches the floor should be “SO” cord (minimum 14-gauge/three-wire) flat cord, which is insulated to qualify
for “extra hard usage.”
• Cord wiring above floor level can be “SJ” which is rated for “hard usage.”
• Using zip cords, two-wire cords, latex cords, plastic cords, lamp cords, open clip sockets, and two-wire clamp-on fixtures
is not recommended and is often prohibited. Cube taps should be prohibited.
• Power strips (multi-plug connectors) should be UL approved, with built-in over-load surge protectors.
Lighting
Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting:
• No lighting, fixtures, lighting trusses, or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors
intending to use hanging light systems should submit drawings to exhibition management for approval.
• Lighting, including gobos, should be directed to the inner confines of the booth space. Lighting should not project onto
other exhibits or exhibition aisles.
• Lighting that is potentially harmful, such as lasers, ultraviolet lights or flashing or strobe lights that can trigger photosensitive
epilepsy should comply with facility rules and be approved in writing by exhibition management.
• Lighting that spins, rotates, pulsates, and other specialized lighting effects should be in good taste and not interfere with
neighboring exhibitors or otherwise detract from the general atmosphere of the event.
• LED lights can be very bright yet generally generate less heat.
• Currently, some convention facilities are not allowing certain types of quartz halogen lighting fixtures in exhibits due to
potential fire hazards. Check with exhibition management.
• Reduced lighting for theater areas should be approved by the exhibition organizer, the utility provider, and the exhibit
facility.
Demonstrations
As a matter of safety and courtesy to others, exhibitors should conduct sales
presentations and product demonstrations in a manner which assures all
exhibitor personnel and attendees are within the contracted exhibit space and not
encroaching on the aisle or neighboring exhibits. It is the responsibility of each
exhibitor to arrange displays, product presentation, audio visual presentations,
and demonstration areas to ensure compliance. Exhibitors should be aware of
local regulations regarding fire/safety and environment which must be adhered to.
Special caution should be taken when demonstrating machinery or equipment that
has moving parts, cooking equipment with an open flame, or any product that is
otherwise potentially dangerous. Exhibitors should establish a minimum setback
of 3ft (.91m) and/or install hazard barriers as necessary to prevent accidental
injury to spectators. Additionally, demonstrations should only be conducted by
qualified personnel.
13
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60
Issues Common To All Booth Types (continued)
Sound/Music
In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of
neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than
into the aisle. Rule of thumb: Sound and noise should not exceed 85 decibels when measured from the aisle immediately in
front of a booth. (Refer to OSHA at www.osha.gov for more information.)
Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing
the use of copyrighted compositions. ASCAP, BMI, and SESAC are three authorized licensing organizations that collect
copyright fees on behalf of composers and publishers of music.
Vehicles
Vehicles: Rules vary depending on the facility, but generally it is required that vehicles on display have no more than
one fourth tank of gas. The filler cap should be sealed and the batteries disconnected. External chargers are usually
recommended for demonstration purposes. Keys should always be surrendered to show management while participating
in an exhibition or event.
14
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and/or in their event's rules and regulations at www.tradeshowstore.com – non member rates apply.
61
Advisory Notes To Exhibition Organizers
End-cap Booths: End-cap Booths cause more problems between exhibitors than any other type of booth, because most
exhibitors fail to observe back wall height restrictions. Exhibition managers should be alert to exhibitors reserving End-cap
configurations to ensure they do not violate Linear Booth Line-of-Sight regulations for neighboring exhibits.
Fire Equipment: Fire hoses, extinguishers, and audible or visual devices for fire alarms should be visible and accessible
at all times.
Hanging Signs: Although these Guidelines indicate 16ft to 20ft (4.88m to 6.10m) as a maximum height range from the top
of the sign, some exhibitions permit other heights, or have no height limit. Caution should be exercised so exhibitors will not
compete over air space for Hanging Signs. Most show organizers limit the height of signs.
Exhibitors should be advised to install “hanging points” at the time of manufacture of the sign or display. It is also advisable
to have Hanging Signs labeled and cased separately so that they can be easily identified on-site as they usually must be
installed before other exhibit construction can begin.
Hardwall Booths: Exhibitions that provide Hardwall Booths should specify if these structures can be used for display
and attaching products.
Full Cubic Content in Linear Space: It is the responsibility of the exhibitions or events organizer to establish rules to best
achieve the goals for their exhibition or event based on the nature of their exhibition and event, and industry sector it serves.
Cubic Content Definition: Using the perimeter lines of a booth as a guide, the exhibitor may install a booth up to these lines
and utilize all the volume of space within these lines up to the maximum height permitted by the show rules as determined
by the show organizer.
It is the choice of the exhibitions or events organizer to allow use of full Cubic Content in linear exhibit space or to observe the
Line-of-Sight set-back rule. It is common at certain types of exhibitions or events to eliminate the Line-of-Sight requirement
for Linear, End-cap, and Peninsula Booths that back up to Linear Booths. This permits exhibitors to utilize the full Cubic
Content of the booth.
Organizers that permit use of Cubic Content in Linear Booths do so for one or all of these reasons:
•
Cubic Content is more conducive to certain types of product displays or experiences.
•
Cubic Content maximizes the exhibit space and investment.
•
International exhibitions generally utilize Cubic Content making the show friendlier to international exhibitors.
•
Cubic Content reduces the need to police exhibits to enforce setback rules.
Use of Cubic Content may create situations where the organizer must address exhibits that have unfinished walls. A
determination must be made as to responsibility for finishing these unfinished walls.
It is prudent for the exhibitions or events organizer considering Cubic Content to examine the concerns, advantages and
disadvantages prior to putting Cubic Content guidelines into practice. It is often wise to consult with the exhibition’s Exhibits
Advisory Board or perhaps conduct a focus group of the exhibition’s or event's exhibitors to determine their interest and
gain their feedback and support for the concept. Exhibitions and events organizers must be proactive in communicating with
exhibitors and understanding the effect it will have on the exhibition or event.
To learn more about Full Cubic Content, read the IAEE White Paper: Evaluating and Implementing Cubic Content into
Linear Exhibit Space.
15
© 2014 IAEE. No cost to members in good standing for including these guidelines in exhibitor service kits
and/or in their event's rules and regulations at www.tradeshowstore.com – non member rates apply.
62
Advisory Notes To Exhibition Organizers (continued)
Perimeter Openings: Large Peninsulas and Islands with long high walls can create a “tunnel-like” effect. Exhibitors may
be required to install a minimum 6ft (1.83m) opening every 30ft (9.14m).
Pipe and Drape: These are commonly used at exhibitions and events in the United States to define exhibit space. Exhibitions
and events organizers often include in their rules and regulations that this equipment is not intended as a display fixture.
Therefore, product and signs should not be attached or affixed. Measurements of booths must allow for size of pipe on sides
and back.
Product Height: Some exhibitors have products that exceed display height restrictions. Exhibitions and events organizers should
establish guidelines for displaying such products. For example, some exhibitions or events require that these exhibitors reserve
only perimeter space. Products exceeding height restrictions for Islands and Peninsulas are usually permitted, providing they
are displayed in operating mode, and the names and logos, etc. on the product are as it is sold.
Height Variances: Height Variances may be issued for all types of booths. However, in a Linear Booth, the back side of any
structure over 8ft (2.44m) must be free of trademarks, graphics and/or logos.
Environmental Responsibility: Exhibitions and events, by their very nature, create waste. Properly managed, exhibitions
and events can recycle excess materials and supplies in useful and meaningful ways, and they can do so using methods that
result in minimized impact on the environment. Exhibits should utilize recycled, renewable and energy efficient materials
whenever possible.
16
© 2014 IAEE. No cost to members in good standing for including these guidelines in exhibitor service kits
and/or in their event's rules and regulations at www.tradeshowstore.com – non member rates apply.
63
12700 Park Central Drive, Suite 308
Dallas, TX 75251-1500
USA
www.iaee.com
64
SHOW INFORMATION
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Fax:
(407) 888-2301
Event Code: T171730315
Customer Service Email:
[email protected]
BOOTH PACKAGE
Items provided in your booth, per exhibitor:
8' High backwall drape, 3' High sidewall drape
7" x 44" Cardstock Identification Sign
Special Economy Booth Package available. Please complete the Economy Booth Package Form included
in this section. Order by February 13, 2015.
Show drape color(s):
Aisle carpet color:
Black, Blue, White
Tuxedo
EXHIBIT SHOW SCHEDULE
General Exhibitor Move-in:
Friday, March 6, 2015
Saturday, March 7, 2015
1:00 PM - 6:00 PM
8:00 AM - 1:00 PM
Exhibit Hours:
Saturday, March 7, 2015
Sunday, March 8, 2015
3:15 PM - 7:15 PM
8:45 AM - 12:00 PM
Exhibitor Move-out:
Sunday, March 8, 2015
12:00 PM - 8:00 PM
Freight Re-route Time:
Sunday, March 8, 2015
7:00 PM
IMPORTANT DEADLINES
Exhibitor appointed contractor notification deadline:
Friday, February 6, 2015
Discount price deadline for standard Shepard orders:
Friday, February 13, 2015
First day for warehouse deliveries without a surcharge:
Friday, February 6, 2015
Last day for warehouse deliveries without a surcharge:
Monday, March 2, 2015
First day freight can arrive at show facility:
Friday, March 6, 2015
at
8:00 AM
SHIPPING ADDRESSES
Advance Shipments Address
[Exhibiting Co. Name & Booth Number]
Direct Shipments Address
c/o Shepard Exposition Services
RCI 30th International Convention and Trade Show
c/o UPSF/Shepard Exposition Services
4111 NE Loop 410
San Antonio, TX 78218-5429
[Exhibiting Co. Name & Booth Number]
RCI 30th International Convention and Trade Show
Henry B. Gonzalez Convention Center A/B DOCKS
300 S. Alamo Street
San Antonio, TX 78205
ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM. PLEASE DO NOT SEND UTILITY
AND/OR ANCILLARY FORMS TO SHEPARD.
ECONOMY BOOTH PACKAGE
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
Deadline Date: February 13, 2015
MAKE ORDERING SIMPLE & SAVE MONEY! …GET THE ECONOMY BOOTH PACKAGE
BOOTH PACKAGE 10' X 10'
Qty.
Code
Item Description
50046
1 - 6'L x 24"W x 30"H Skirted Table
50020
2 - Upholstered Side Chairs
50091
1 - Wastebasket
50255
10 X 10 Carpet
(50142)
Discount
Amount
275.00
Please choose your table skirt color:
Red (01)
Black (06)
White (03)
Grey (10)
Blue (05)
Teal (13)
Please choose your carpet color:
Red (01)
Black (06)
Blue (05)
Tuxedo (50)
Burgundy (07)
Teal (13)
To qualify for the discounted rate listed above, order must be received with payment by February 13,
2015 No substitutions will be accepted. Orders received after the discount deadline will no longer be
package orders and will be placed for each individual item at the regular kit rates.
Please complete the following:
Company Name:
Booth #:
Total $
8.250%
Contact Name:
Phone #:
Tax: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
66
ONLINE ORDERING INSTRUCTIONS
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Fax:
(407) 888-2301
Event Code: T171730315
Customer Service Email:
[email protected]
***ATTENTION EXHIBITORS***
ORDER NOW! Follow these simple steps to order Shepard Services Online:
1. GO TO: www.shepardes.com/intro.asp
2. Click on RCI 30th International Convention and Trade Show
3. LOG IN from the Show Information page.
4. ENTER your email address and password then click
a. NEW users : User name = Your Email Address (provided by Show Management)
Password = RCI15
b. Previous users :
User name = Your Email Address
Password = Your pre-existing password
5. Don't remember your password? Click the link "Forgot your password?"
and follow the prompts to have your password sent to the registered email address.
6. Once logged in, you will be prompted to review your profile information.
a. If your information is correct, click
OR
b. If your information is not correct, please click "here" as indicated, update your profile and
submit changes.
7. Welcome to Shepard Online Ordering!
Some helpful tips:
Use the
or
buttons to scroll through all your options.
Use the
button to add an item to your cart, BEFORE proceeding to the next screen.
To NAVIGATE to a specific page, use the menu headers at the top of the page.
To VIEW your shopping CART, click on
To DELETE an item from your shopping cart, click
next to the item you wish to remove.
QUESTIONS? Do not hesitate to contact us for assistance!
Shepard Customer Service
(407) 888-9669
[email protected]
67
PAYMENT AUTHORIZATION
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 13, 2015
Please complete the information requested below and return this form with your orders. You may choose to pay by credit card,
check payable to Shepard Exposition Services, or bank wire transfer. However, we require your credit card authorization to be on
file before we process your order(s) for service. We will use this authorization to charge your credit card account for any
additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for
shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will be
issued at show site only.
WIRE TRANSFER
In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of
the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign
banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.
The following information must be included on the bank copy of the wire transfer confirmation:
Name of show that you are attending
Exhibiting company name
Booth number
Account Name:
-
Shepard Exposition Services, Inc.
Routing Number:
041000124
SWIFT CODE (US):
PNCCUS33
RCI 30th International Convention and Trade Show
Bank Name:
Account Number:
PNC Bank N.A., Pittsburgh, PA 15219 USA
42-6061-9772
SWIFT CODE (INTL): PNCCUS33
If payment is not received by the date shown above, I hereby agree to have the balance owed to Shepard Exposition Services, Inc. charged to the credit
card indicated in the next section.
** Please be sure to include the show name or show code and your booth # as well as the wire fee if you are sending a wire
transfer, ACH payment, or check.
EXHIBITING COMPANY INFORMATION
Please fill out the following information:
COMPANY NAME:
BOOTH #
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
CONTACT NAME:
EMAIL:
CREDIT CARD INFORMATION
Type of Card:
Pay by Check*
Credit Card #:
Pay by Wire*
Expiration Date:
Month
Billing Address:
Year
Security Code:
City, ST, Zip:
Name on Card:
Authorized Signature:
*Please note: You may choose to pay by Check or Wire Transfer, however a credit card is required on file to process all orders.
** Are you tax exempt for the state this event occurs in?
Yes
No
If you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.
Please submit tax exemption certificate to:
[email protected]
68
SHEPARD TERMS & CONDITIONS
RCI 30th International Convention and Trade Show
PAYMENT POLICY
Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply
to all show site orders. Floor orders are limited to availability.
Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to
them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.
Invoices: Prior to close of show, an invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions, or want to pay
your invoice by check or cash, please see our customer service representatives at the service desk on site.
Charges: All charges, regardless of amount, must be paid in full by cash, check or credit card. If credit card method is used, please ensure that the card limits are high enough to cover
your expected charges.
Past Due Accounts: The buyer understands that there will be a 1 1/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred by Shepard
Exposition Services while endeavoring to collect this account.
Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.
International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign
banks.
U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card
portion of the form must still be completed before your order will be processed.
Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.
Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard
equipment used by the customer.
Price Quotes: Prices quoted are for the duration of the show and include installation, rental, and removal, except where indicated.
Default Colors: If skirting and carpet colors are not selected, show colors will prevail.
Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.
DEFINITIONS AND SHEPARD RESPONSIBILITIES
The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any
subcontractors Shepard may appoint. The term "exhibitor" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it
directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under
Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of
God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials.
Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.
INDEMNIFICATION
The exhibitor agrees to indemnify, forever hold harmless and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines,
penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the
following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents,
representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents,
invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration or negligent handling of
Shepard equipment; or (3) exhibitor's violation of Federal, State or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show
Management.
CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES
Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior
to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the
day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard
more than one year after the date that loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor
relative to any loss or damage claim, the exhibitor shall not be entitled to, and shall not withhold payment for Shepard services as an offset against the amount of the
alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.
SHEPARD'S LIMITS OF LIABILITY
If found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and
quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing.
Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.
INBOUND AND OUTBOUND SHIPMENTS
Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative.
During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have
been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for
loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials
before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and
notations of exceptions to conditions of materials, or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of
exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportation
after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for
any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to
route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.
PACKAGING, CRATES, AND EMPTY CONTAINERS
Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed
damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially
assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be
removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in
containers labeled “empty.”
69
THIRD PARTY PAYMENT AUTHORIZATION
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 13, 2015
The following information must be completed and the form returned to Shepard by the deadline date.
Both parties MUST sign this form indicating acceptance; otherwise, request will be denied.
When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following
payment is agreed upon and all signatures are properly completed.
By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges.
In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site.
The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.
SERVICES TO BE COVERED BY THIRD PARTY
All services
Rental Furniture
Exhibit Display Rentals
Overhead Rigging/Labor
Carpet
Cleaning
Installation/Dismantling Labor
Logistics/Transportation
Other (please specify):
Material Handling *Please complete the Material Handling Authorization Form
Notes:
THIRD PARTY INFORMATION
COMPANY NAME:
CONTACT NAME:
COMPANY ADDRESS:
PHONE:
FAX:
CITY, ST, ZIP:
AUTHORIZED SIGNATURE:
EMAIL:
EXHIBITING COMPANY INFORMATION
COMPANY NAME:
BOOTH #
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
CONTACT NAME:
EMAIL:
AUTHORIZED SIGNATURE:
THIRD PARTY CREDIT CARD INFORMATION
Type of Card:
Credit Card #:
Expiration Date:
Month
Billing Address:
Year
Security Code:
City, ST, Zip:
Name on Card:
Authorized Signature:
** Are you tax exempt for the state this event occurs in?
Yes
No
If you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.
Please submit tax exemption certificate to:
[email protected]
70
EXHIBITOR APPOINTED CONTRACTOR
RCI 30th International Convention and Trade Show
Shepard Exposition Services
603 W. Landstreet Rd. Orlando, FL 32824
March 7 - 8, 2015
Customer Service Phone:
(407) 888-9669
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Fax:
(407) 888-2301
Event Code: T171730315
Customer Service Email:
[email protected]
Deadline Date: February 6, 2015
Please read the following information entirely prior to signing form and returning to Shepard.
Complete this form for each non-official contractor used. Only the official show contractor or the facility may provide building services, utilities, rigging,
material handling, cleaning, and furniture rental.
As the official show contractor, Shepard will provide all standard trade show services, including installation/dismantling labor, but exhibitors may appoint a
non-official contractor to provide installation/dismantling labor provided all the following conditions are met:
~ EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non-official contractor by completing this form and returning it by
deadline date. If form is not submitted by deadline date, the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to
supervise the official contractor provided labor.
~ The CONTRACTOR hired by the exhibitor must, by the deadline date, provide Shepard with a current Certificate of Insurance with minimum limits of
$500,000 property damage per occurrence, $1,000,000 personal injury per occurrence, workers compensation aggregate coverage of $1,000,000 per
occurrence, and naming Shepard Exposition Services as additionally insured for the time period of the show (including move-in and move-out days).
~ The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations.
~ CONTRACTOR employees must wear approved identification badges at all times while in the work area. Badge will be issued at show site to authorized
contractor representatives when all requirements have been met.
~ If the non-official contractor is empowered to incur expense on behalf of the exhibitor, a Third Party Payment Authorization form must be completed and
returned to Shepard. The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor's booth.
~ The non-official contractor agrees to have evidence, in the booth, that it has a valid authorization from the Exhibitor for services.
~ The non-official contractor must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be
located anywhere in the facility. Show aisles and public areas are not part of the Exhibitor's booth space.
~ The non-official contractor may not solicit business on the exhibit floor.
~ The non-official contractor must have all business licenses, work permits and insurance required by State and City governments and Facility Management
before beginning work, and shall provide Show Management with evidence of compliance.
~ If required, the non-official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor
agreements and jurisdictions. The non-official contractor must not jeopardize the production of the event by any act or practice that would lead to work
stoppages, strikes or labor disputes.
~ Non-official contractor employees must wear approved identification badges at all times while in the work area. Badges will be issued at show site, to
authorized representatives, when all requirements have been met.
The following information must be completed and the form returned to Shepard by the deadline date.
Name of Non-official Contractor:
Services to be performed:
Contact Name:
Contact Phone:
Fax:
Contact Address:
Exhibitor's Signature:
Exhibiting Company Name:
Date:
Booth #
71
SIGNATURE SERIES PACKAGES
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Henry B. Gonzalez Convention Center - San Antonio, Texas
Event Code: T171730315
Discount Deadline: February 13, 2015
Signature Series - We Make Exhibiting EZ!!
Signature Series Packages offer one stop shopping convenience for all of your trade show needs.
100 SERIES PACKAGE
200 SERIES PACKAGE
~ 10'x10' Expo Carpet
(Select Color)
50255
(13) Teal
(06) Black
(10) Grey
(07) Burgundy
~ 6'Lx42"H Skirted Counter (Select Color)
50047
(01) Red
(04) Gold
(07) Burgundy
(02) Green
(05) Blue
(10) Grey
(03) White
(06) Black
(13) Teal
~ 10'x10' Expo Carpet (Select Color)
(01) Red
(05) Blue
~ (2) Padded Stools with Back 50024
~ Wastebasket 50091
~ One Time Vacuuming for 100 sq. ft.47011
~ 200 lbs. Material Handling* 35030/35010
Qty.
66320
Discount
Regular
628.00
816.40
(01) Red
(05) Blue
Qty.
66323
300 SERIES PACKAGE
(01) Red
(05) Blue
(13) Teal
(10) Grey
Qty.
Discount
Regular
638.40
829.90
Discount
Regular
537.65
698.95
Amount
400 SERIES PACKAGE
50255
~ 10'x10' Expo Carpet (Select Color)
(06) Black
(07) Burgundy
~ 1 Meter Locking Cabinet (LC3) 66284
~ Wastebasket 50091
47011
~ One Time Vacuuming for 100 sq. ft.
~ Up to 200 lbs. Material Handling* 35030/35010
66326
(06) Black
(07) Burgundy
~ 30" Star Base Pedestal Table
50032
~ (2) Padded Arm Chairs 50021
~ Wastebasket 50091
~ One Time Vacuuming for 100 sq. ft.
47011
~ Up to 200 lbs. Material Handling* 35030/35010
Amount
~ 10'x10' Expo Carpet (Select Color)
50255
(13) Teal
(10) Grey
(01) Red
(05) Blue
(13) Teal
(10) Grey
50255
(06) Black
(07) Burgundy
66477
~ 10'x10' Piercce Booth
~ Wastebasket 50091
47011
~ One Time Vacuuming for 100 sq. ft.
~ Up to 200 lbs. Material Handling* 35030/35010
Amount
Qty.
66329
Discount
Regular
2222.30
2889.00
Amount
*Some restrictions may apply - 200 LBS. Material Handling is based on standard LTL freight and does NOT include small packages (such as FedEx, UPS,
DHL), late to warehouse surcharges, special handling, marshaling yard or other applicable fees.
Discount
GO GOLD!! Upgrade your package to include 100 sq. ft. of 1/2" Carpet Padding (50009) and Visqueen (50010).
GO PLATINUM!! Includes the Gold Upgrade plus daily vacuuming and (1) 500 watt electrical drop.
Regular
97.85
127.20
283.25
368.25
Subtotal: $
Please complete the following:
8.250%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
72
CARPETING & CLEANING
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 13, 2015
EXPO CARPET - 16 OZ.
Choose Color:
Red (01)
Blue (05)
Tuxedo (50)
Qty.
Black (06)
Teal (13)
Burgundy (07)
50255
Item
Discount
Regular
10' x 10'
162.80
211.65
50256
10' x 20'
309.85
402.80
50257
10' x 30'
462.20
600.85
Amount
50258
10' x 40'
614.50
798.85
Variation in dye lot may occur when ordering more than one cut of carpet
unless ordered as Special Cut Carpet.
SPECIAL CUT EXPO CARPET
50006
Per Square Foot
3.05
3.95
Rental includes installation and removal of carpet and visqueen.
Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may
become dirty. Please order cleaning service at least once before show opening.
PREMIUM CARPET - 32 OZ., 100% ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING
Choose Color:
Red (01)
Silver Cloud (18)
Deep Navy (22)
Item
Discount
Regular
46001
Rental/sq.ft
4.95
6.45
46003
Rental 1000+/sq.ft
4.20
5.45
46002
Purchase/sq.ft.
12.65
16.45
Qty.
Charcoal (17)
Black (06)
Cobalt (21)
Amount
Minimum 100 sq. ft. is required. No refunds on cancellations.
Rental includes installation and removal of carpet and visqueen.
Purchase carpet: please fill out Labor Order Form (carpet installation
section) to have carpet installed.
BOOTH DIMENSIONS
PADDING & VISQUEEN
Item
Discount
Regular
50009
1/2" Padding
0.80
1.05
50008
1" Padding
1.80
2.35
50010
Visqueen
0.30
0.40
Qty.
Amount
What is your booth size (ft.)?
X
BOOTH CLEANING - Minimum 80 sq.ft.
Qty.
Booth cleaning rates are per square foot.
Discount
Regular
Item
47011
Vacuum Once
0.39
0.50
47012
Daily Vacuum
0.78
1.00
=
sq. ft.
PERIODIC PORTER SERVICE
Amount
Carpet is delivered clean, but may become dirty during setup. We
suggest that you order vacuuming at least once before show opening.
Qty.
Porter Service Rates are per square foot
Discount
Regular
Item
47030T
Porter Svc Once
0.40
0.50
47031T
Daily Porter Svc
0.80
1.05
Amount
Porter Service includes emptying wastebaskets within the booth every
two hours during the show. It may be ordered once for only the first day
of the show or daily.
Please note: booth cleaning and porter service are taxable for this show.
Total Carpeting & Cleaning $
8.25%
Tax*: $
Amount Due:
$
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day.
* All tax rates are subject to change.
73
EXPO FURNISHINGS
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
Henry B. Gonzalez Convention Center - San Antonio, Texas
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 13, 2015
TABLES - ALL DISPLAY TABLES ARE 24" WIDE
Code
Qty.
Gold (04)
Blue (05)
Black (06)
Burgundy (07)
Grey (10)
Teal (13)
SKIRTED TABLES
Discount
Size
Color
Regular
50042
4'L X 30"H
100.85
50046
6'L X 30"H
123.95
161.15
50050
8'L X 30"H
157.05
204.15
Item
Discount
Regular
Side Chair
63.00
81.90
50021
Arm Chair
89.30
116.10
50024
Stool w/back
99.80
129.75
Code
Choose drape color (place color code next to order):
Red (01)
Green (02)
White (03)
STANDARD SEATING
Qty.
50020
Amount
STANDARD ACCESSORIES
Amount
131.10
50043
4'L X 42"H
122.55
159.30
50047
6'L x 42"H
157.00
204.10
50051
8'L x 42"H
184.60
240.00
50052
4th Side 30"
61.30
79.70
Code
50171
4th Side 42"
61.30
79.70
50091
Qty.
Item
Discount
Regular
Wastebasket
18.40
23.90
Tables are skirted 3-sided, must order 4th side for all
50094
Floor Easel
36.25
47.15
sides to be draped on 6' and 8' tables.
50245
Literature Rack
139.30
181.10
Item
Discount
Regular
Bag Rack
177.25
230.45
Amount
UNSKIRTED TABLES
Size
Discount
Regular
50040
4'L X 30"H
71.85
93.40
50044
6'L X 30"H
84.10
109.35
50048
8'L X 30"H
101.10
131.45
50041
4'L X 42"H
80.90
105.15
50045
6'L x 42"H
101.10
131.45
50049
8'L x 42"H
112.75
146.60
Code
Qty.
Amount
Code
Qty.
50175
RISERS - WOODEN PLANKING, 8" WIDE
50092
Coat Rack
62.90
81.75
DRAPED RISERS
50093
Garment Rack
177.25
230.45
Discount
Regular
50082
4'L X 6"H
40.50
52.65
50084
6'L X 6"H
55.40
72.00
50086
8'L X 6"H
70.30
91.40
50083
4'L X 12"H
88.05
114.45
50085
6'L x 12"H
109.60
142.50
Code
Item
Discount
Regular
50087
8'L x 12"H
122.15
158.80
50427
Tensabarrier Stanchion
74.75
97.20
50095
Sign Holder, 22x28
82.55
107.30
Code
Qty.
Size
Color
Amount
Amount
Qty.
Amount
UNDRAPED RISERS
SKIRTING OF EXHIBITOR EQUIPMENT-per linear ft.
Discount
Regular
50076
4'L X 6"H
20.90
27.15
50058
50078
6'L X 6"H
29.40
38.20
Please select sateen color from below:
Red (01)
Gold (04)
Green (02)
Blue (05)
White (03)
Black (06)
Code
Qty.
Size
50080
8'L X 6"H
38.05
49.45
50077
4'L X 12"H
40.60
52.80
50079
6'L x 12"H
57.95
75.35
50081
8'L x 12"H
70.80
92.05
Amount
Sateen Skirting
13.85
18.00
Burgundy (07)
Grey (10)
Teal (13)
Total Expo Furnishings: $
Please complete the following:
8.250%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
74
SPECIALTY FURNISHINGS/ACCESSORIES
RCI 30th International Convention and Trade Show
Shepard Exposition Services
Customer Service Phone:
(407) 888-9669
March 7 - 8, 2015
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Fax:
(407) 888-2301
Event Code: T171730315
Customer Service Email:
[email protected]
603 W. Landstreet Rd. Orlando, FL 32824
Discount Deadline: February 13, 2015
SPECIALTY CHAIRS AND TABLES
36" Diameter
42" or 30" H
Discount
Item
Qty.
51086
Director's Chair
51090
Director's Stool
51089
Ped. Table,42"
50032
Ped. Table,30"
50030
50031
Rnd Side Table
Sq. Side Table
67.00
SHOWCASES
Full View
24" W x 18" H
Regular
Item
Discount
Regular
Full View 4'
667.95
868.35
50068
Full View 6'
736.75
957.80
50069
Quarter View 4'
667.95
868.35
Amount
Qty.
87.10
50067
119.85
155.80
176.10
228.95
176.10
228.95
50070
85.20
85.20
110.75
110.75
GRID AND GRID ACCESSORIES
Size
Discount
Regular
50236
2'x8' w/legs, each
159.70
207.60
Qty.
Qty.
Item
Regular
Amount
50185
Drawing Bowl
39.10
50.85
50237
2'x8' w/o legs, each
119.70
155.60
50088
8' Upright
23.45
30.50
50242
7-Ball Waterfall
10.95
14.25
50089
8' Crossbar
15.60
20.30
VELCRO TACK BOARD
50061
SPECIAL DRAPERY BACKGROUNDS - Per linear foot
Must be approved by show management.
Item
Discount
Regular
50073
8' High
15.90
20.65
50074
3' High
12.55
16.30
Lin. Ft.
Choose Color:
Red (01)
White (03)
Amount
Other accessories available, please call customer service for more
information.
8' High
backwall drape
3' High sidewall
drape
Amount
957.80
Quarter View 6'
736.75
Standard Showcases are a gray finish.
MISCELLANEOUS ITEMS
Discount
Quarter View
50060
Item
Discount
Regular
50060
4' X 8' Horz.
216.25
281.15
50061
4' x 8' Vert.
216.25
281.15
Amount
Qty.
Amount
Minimum 4' panel rental required.
Blue (05)
Black (06)
Grey (10)
Burgundy (07)
Total Specialty Furnishings/Accessories: $
8.250%
Please complete the following:
Tax*: $
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
75
EXECUTIVE FURNITURE
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 13, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
COMFORT SEATING/OTTOMANS
Qty.
Item
Discount
Regular
Amount
SOM
LSM
OCB
SOC
LSC
CHC
MPS
MPC
Key West - Black
613.40
797.40
SOM
LSM
543.85
707.00
OCB
445.90
579.65
Lisbon - Charcoal Leather
SOC
806.40
1048.30
LSC
727.30
945.50
CHC
534.40
694.70
Memphis
MPS
577.10
750.25
MPC
409.50
Roma
365.60
560.00
Newport
1568.45
532.35
2039.00
LSD
700.45
910.60
CHD
385.80
501.55
CHR003
SFA003
SED
CHR003
SFA003
475.30
728.00
CHD
SED
LSD
Miscellaneous Seating
SO1
695.65
904.35
OCU
428.50
557.05
BCW
838.00
1089.40
OCH
774.80
1007.25
SO1
OCU
BCW
OCH
OTS
Ottomans
OTS
248.55
323.10
OTP
396.90
515.95
OTQ
342.05
444.65
OTL
400.55
520.70
520.70
OTK
400.55
OTM
414.20
538.45
OTN
383.00
497.90
OTH
126.45
164.40
VIB02
95.45
124.10
OTP
OTL
OTN
OTK
OTQ
OTM
OTH
VIB02
COCKTAIL, END TABLES & LAMPS
Qty.
Item
Discount
Regular
C1E
C1F
C1C
E1E
E1F
E1C
COLI
Amount
Cocktail Tables
C1E
294.05
382.25
C1F
268.80
349.45
C1C
276.65
359.65
COLI
175.75
228.50
EOLI
End Tables
E1E
276.65
359.65
E1F
251.35
326.75
E1C
259.30
337.10
EOLI
165.00
214.50
LA15
Lamps
LA15
155.70
202.40
LA14
105.45
137.10
TRW
298.10
387.55
LA14
TRW
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
8.250% Tax*: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
76
EXECUTIVE FURNITURE
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 13, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
CONFERENCE TABLES
Qty.
Discount
Item
Regular
Amount
CF2
CE2
CE1
CF1
Geo Tables - 29" High
CE2 (60"L)
449.10
CF2 (60"L)
433.20
583.85
563.15
CE1 (42"L)
309.90
402.85
CF1 (42"L)
294.05
382.25
Graphite Nebula - 29" High
CB2 (6'L)
483.85
629.00
CB3 (8'L)
586.60
762.60
CB1 (42"RND)
396.85
515.90
CB1
CB2 6'L
CB3 8'L
Mahogany - 29" High
CC6 (6'L)
CC7 (8'L)
449.10
553.35
583.85
719.35
CC8 (10'L)
880.65
1144.85
CC5 (42"RND)
394.65
513.05
CG1
CC6 6'L
CC7 8'L
CC8 10'L
Miscellaneous Conf. Table - 29" High
CG1 (42"RND)
319.35
415.15
CONFERENCE CHAIRS & OCCASSIONAL CHAIRS
Qty.
Item
Discount
Regular
Amount
OTO
SC9
OCA
Panton
OTO
474.30
616.60
SC9
208.70
271.30
XC1
XC2
Luxor - Black Leather
XC3
389.00
505.70
XC2
422.15
548.80
449.10
583.85
XC1
XC3
Altura - Black Crepe
XC6
346.30
450.20
XC5
381.05
495.35
414.20
538.45
XC4
XC6
XC5
XC4
SC2
Brewer
SC3
185.00
240.50
SC2
185.00
240.50
SC3
Miscellaneous Chairs
SC8
172.30
224.00
SC1
197.60
256.90
SC4
197.60
256.90
SCE
128.70
167.30
OCA
286.55
372.50
SC8
SC1
SC4
SCE
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Subtotal $
Company Name:
Booth #:
8.250%
Tax*: $
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
77
EXECUTIVE FURNITURE
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Fax:
(407) 888-2301
Event Code: T171730315
Customer Service Email:
[email protected]
Discount Deadline: February 13, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
BAR TABLES
Qty.
Item
Discount
Regular
Amount
36" Round x 42" High
VTN
VTM
260.95
339.25
260.95
339.25
VTN
VTM
VTK
VTJ
VTF
VTC
WTJ
WTF
30" Round x 42" High
VTK
251.75
327.30
VTJ
251.75
327.30
371.15
VTF
285.50
VTC
251.75
327.30
WTJ
319.20
414.95
WTF
351.55
457.00
BARS
Qty.
Item
Discount
Regular
Amount
BR1
BRC
Martini Bars - 47" High
BR1
1462.85
1901.70
BRC
4210.60
5473.80
BAR STOOLS
Qty.
Item
Discount
Regular
Amount
BSL
BSC
Banana - Chrome, 30" High
BST
257.95
335.35
BSS
257.90
335.25
Oslo - 30" High
BSD
268.65
349.25
BSC
268.65
349.25
BSS
BST
BSD
Miscellaneous
BSL (29"H)
204.15
265.40
BSN (29"H)
290.10
377.15
BCE (32"H)
237.90
309.25
BS003
307.50
399.75
BS003
BCE
BSN
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Subtotal $
8.250%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
78
EXECUTIVE FURNITURE
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 13, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
CAFÉ TABLES
Qty.
Item
Discount
Regular
Amount
36" Round x 29" High
ZTP
242.50
315.25
ZTN
242.50
315.25
ZTM
242.50
315.25
XTP
326.95
425.05
XTN
326.95
425.05
326.95
425.05
XTM
ZTP - 36"
ZTK - 30"
ZTN - 36"
ZTJ - 30"
ZTM - 36"
XTP - 36"
XTK - 30"
XTN - 36"
XTJ - 30"
XTM - 36"
30" Round x 29" High
ZTK
218.00
283.40
ZTJ
XTK
XTJ
218.00
300.85
300.85
283.40
391.10
391.10
XTF
331.50
430.95
Item
Discount
Regular
XTF - 30"
STACKING & UTILITY SEATING
Qty.
Amount
Stacking Chair, 37" High
CS8
116.65
151.65
CS9
116.65
151.65
CS8
SY1
CS9
DF1
Altura - Black Crepe
SY1
210.30
273.40
DF1
311.60
405.10
PRODUCT DISPLAY, FILES, REFRIGERATORS, & TRAINING ROOM FURNITURE
Qty.
Item
Discount
Regular
Product Display
PDL
494.85
643.30
BC6
359.15
466.90
BC7
351.55
457.00
ET1
359.15
466.90
359.15
466.90
ET2
Amount
PEDESTALS
COLOR
SIZE
PDH
Graphite
24"LX24"DX42"H
PDL
PDL
Black
24"LX24"DX42"H
BC6
BC7
ET1
ET2
CP5
PO3
PO1
WD2
L27
R1Q
Training Room
CP5
420.60
546.80
PO3
503.50
654.55
414.95
PO1
319.20
WD2
369.95
480.95
JD6
605.60
787.30
Lateral Files
L26
445.20
578.75
L27
420.60
546.80
Refrigerator
R1Q
293.20
JD6
L26
381.15
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Subtotal $
8.250%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
79
INLINE BOOTH RENTALS
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Henry B. Gonzalez Convention Center - San Antonio, Texas
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 5, 2015
EXHIBIT SOLUTIONS INLINE BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Onsite Logistics Management
*Installation/Dismantle
*Freight Management
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Eddie
Qty.
The Jonathon
Description
Discount
Regular
Description
Discount
Regular
Description
Discount
Regular
10' x 10'
2573.00
3344.90
10' x 10'
1795.00
2333.50
10' x 10'
2226.50
2894.45
10' x 20'
4190.00
5447.00
10' x 20'
3142.00
4084.60
10' x 20'
4227.50
5495.75
Qty.
Subtotal
(66474, 66475)
(66470, 66471)
The Madison
(66477, 66478)
The Grant
Qty.
Discount
Description
Discount
Regular
10' x 10'
2700.00
3510.00
10' x 10'
2850.00
10' x 20'
3200.00
4160.00
10' x 20'
3950.00
Description
The Harrison
Regular
Description
Discount
Regular
3705.00
10' x 10'
2620.00
3406.00
5135.00
10' x 20'
3850.00
5005.00
Qty.
Subtotal
Subtotal
(66484, 66485)
Qty.
Subtotal
Subtotal
Qty.
The Pierce
(66486, 66487)
Subtotal
(66492, 66493)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted
are for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions
Department with any questions you may have at 404-720-8652.
**Please Note** Carpet is not included. To order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
8.250%
Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
80
INLINE BOOTH RENTALS
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Exhibit Solutions Sales Phone:
404-720-8652
Henry B. Gonzalez Convention Center - San Antonio, Texas
Exhibit Solutions Sales Fax:
404-720-8757
Event Code: T171730315
Exhibit Solutions Email:
[email protected]
Discount Deadline: February 5, 2015
EXHIBIT SOLUTIONS INLINE BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Onsite Logistics Management
*Installation/Dismantle
*Freight Management
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Jackson
Qty.
The Lincoln
Description
Discount
Regular
10' x 10'
2795.00
10' x 20'
4225.00
Qty.
Description
Discount
Regular
3633.50
10' x 10'
2650.00
5492.50
10' x 20'
3650.00
Subtotal
Description
Discount
Regular
3445.00
10' x 10'
2775.00
3607.50
4745.00
10' x 20'
4400.00
5720.00
Qty.
Subtotal
(66490, 66491)
Subtotal
(66482, 66483)
The Lucy
Qty.
The Roosevelt
(66488, 66489)
The Dale
Description
Discount
Regular
10' x 10'
1650.00
2145.00
Qty.
Subtotal
Description
Discount
Regular
10' x 10'
2880.00
3744.00
Subtotal
(66481)
(66473)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready
graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions Department with any questions you may
have at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
8.250%
Tax*: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
81
ISLAND BOOTH RENTALS
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Henry B. Gonzalez Convention Center - San Antonio, Texas
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 5, 2015
EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Freight Management
*Onsite Logistics Management
*Installation/Dismantle
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Monroe
Qty.
Description
Discount
Regular
20' x 20'
6550.00
8515.00
Description
Discount
Regular
20' x 20'
9750.00
12675.00
Description
Discount
Regular
20' x 20'
9160.00
11908.00
Description
Discount
Regular
20' x 20'
9400.00
12220.00
Subtotal
(66494)
The Jefferson
Qty.
Subtotal
(66498)
The Taylor
Qty.
Subtotal
(66480)
The Washington
Qty.
Subtotal
(66368)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready,
additional fees may apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
8.250% Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
82
* All tax rates are subject to change.
ISLAND BOOTH RENTALS
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Henry B. Gonzalez Convention Center - San Antonio, Texas
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 5, 2015
EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Freight Management
*Onsite Logistics Management
*Installation/Dismantle
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Adams
Qty.
Description
Discount
Regular
20' x 20'
9500.00
12350.00
Description
Discount
Regular
20' x 20'
6995.00
9093.50
Description
Discount
Regular
20' x 20'
6850.00
8905.00
Description
Discount
Regular
20' x 20'
10200.00
13260.00
Subtotal
(66497)
The Tyler
Qty.
Subtotal
(66495)
The Garfield
Qty.
Subtotal
(66496)
The Cleveland
Qty.
Subtotal
(66499)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready,
additional fees may apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
8.250% Tax*: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
83
EXHIBIT RENTAL ACCESSORIES
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
Henry B. Gonzalez Convention Center - San Antonio, Texas
1531 Carroll Drive, NW Atlanta, GA 30318
Exhibit Solutions Sales Phone: 404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 5, 2015
SHOWCASES AND LOCKING CABINETS
Quarterview Showcase
Square Showcase
LC3
4' 6" W X 1' 9" D x 3' 3" H
1' 9" W x 1'' 9" D x 7' H
3' 9" W x 2' 3" D x 3' 6" H
Showcases
Code
Qty.
66270
Description
Discount
Regular
Quarterview
853.50
1109.55
Please choose metal color:
66272
Please choose metal color:
Code
□
Black (06)
Qty.
66282
□
Black (06)
Please choose metal color:
□
Silver (15)
□
Silver (15)
LC1 - 1 meter wide
1197.50
□
White (03)
632.55
□
Black (06)
Please choose metal color:
□
Black (06)
Please choose panel color:
□
□
White (03)
Black (06)
Amount
□
Silver (15)
□
Silver (15)
LC2 - 1.5 meters wide
997.95
□
White (03)
466.65
LC3
3' 6" W x 1' 9" D x 3' 6" H
822.30
767.65
LC2
66284
White (03)
Locking Cabinets
Description
Discount
Regular
LC1
66283
□
921.15
Square
Amount
5' W x 1' 9" D x 3' 6" H
606.65
□
White (03)
RECEPTION COUNTERS AND COMPUTER STANDS
RC1
RC2
RC3*
7' 9" W x 3' 5" D x 3' 9" H
4' 9"W x 2' 3"D x 3' 3"H
5' 3"W x 3' 3"D x 3' 6"H
Reception Counters and Computer Stands
Code
66274
Qty
Description
RC1
□
Please choose metal color:
66275
CS1*
CS2*
CS1 - 3' W x 1' 9" D x 6' 3" H
CS2 - 2' 3" W x 1' 6" D x 6' 3" H
Discount
1760.35
□ Wood (W)
Chrome (CH)
650.55
845.70
RC2
Please choose metal color:
□
Amount
Regular
2288.45
Black (06)
□
White (03)
66276
RC3*
1411.15
1834.50
66285
CS1*
820.70
1066.90
66286
CS2*
478.30
621.80
□
Silver (15)
*Item includes graphics. A Shepard Representative will contact you with art requirements.
PRODUCT DISPLAY AND TRAFFIC BUILDERS
Product Display
Code
Qty
66277
Description
Gondola
Please choose metal color:
□
Discount
452.00
Regular
587.60
□
White (03)
Black (06)
66278
GL1*
798.30
1037.80
66279
GL2*
755.35
981.95
Amount
□
Silver (15)
Gondola
3' 6" W x 1' 9" D x 5' H
*Item includes graphics. A Shepard Representative will contact you with art requirements.
Phone Charging Station
Code
66430
Qty
Description
Phone Station*
Discount
1493.50
Regular
1941.55
Amount
GL1*
GL2*
GL1 - 5' 4" W x 1' 3" D x 8' H
GL2 - 4' 3" W x 1' 3" D x 7' H
Please fax completed form to the Exhibit Solutions Department at 404-720-8757.
Please note that electrical
services must be ordered
separately .You may find the
forms in the Utilities section of
the service manual.
Please complete the following:
Company Name:
Booth #:
Subtotal $
8.250% Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
84
SIGN ORDER FORM
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 13, 2015
SIGNS, BANNERS AND ACCESSORIES
Code
Qty.
Description
Discount
Regular
Amount
Code
Qty.
Standard Foamcore Signs, Single-sided
Description
Discount
Regular
Vinyl Banners with Digital Printing
70009
Vertical, 22" x 28"
135.25
175.85
70065
grommets, per sq.
ft.-Vertical
70010
Horz., 22" x 28"
135.25
175.85
70071
grommets, per sq.
ft. - Horizontal
17.15
22.30
70011
Vertical, 28" x 44"
206.10
267.95
70066
Pockets, per sq.
ft. - Vertical
18.45
24.00
70012
Horz., 28" x 44"
206.10
267.95
70072
Pockets, per sq.
ft.- Horizontal
18.45
24.00
70025
Meterboard, 39" x
90.75"
417.10
542.25
70017
70021
17.15
22.30
Replacement ID Sign - Cardstock
Accessories
Blank Foamcore,
4'x 8'
Velcro, per ft, min.
5 ft.
Amount
36.75
47.80
2.40
3.10
70004
7" x 44" Horz.
40.45
52.60
Sign prices are based on customer supplying print-ready graphics in the requested format (see below).
Please complete the following:
Subtotal $
Company Name:
Booth #:
8.250% Tax*: $
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Graphic files/requests must be received by discount deadline date to qualify for discounted prices.
There are no exchanges or refunds once sign has been ordered and processed.
* All tax rates are subject to change.
SIGN SUBMISSION INFORMATION
Please follow these requests, so Shepard can provide the highest of quality signs for your show.
File Submission Media
Artwork Dimensions & Color Specifications
~ CD-ROM
~ All artwork submitted should be created at 100% actual size
~ Email attachment (4 mgs or smaller only)
or in 10% reduction increments (please indicate scale used)
~ FTP (.zip compression), call for FTP information
~ Specify target colors as PMS C or U, and send us 100% accurate
When sending disks, please label them with the following:
proofs with your disk. (Color variations may occur due to output devices.)
Exhibitor Co. Name, Booth #, Show Name, Show Date
Acceptable Software & Formats
Other Graphic Services Available
~ Adobe Illustrator (AI/EPS), InDesign, Photoshop & Acrobat
~ Artwork/graphic design serivces
(70067)
~ Files should be formatted in high-resolution quality, 100-300 dpi
~ Logo reproduction
(70052)
~ Vector-based artwork preferred with fonts converted to outline
~ Special artwork mounting
(70069)
Please note: If customer-provided graphic files are not to exact specifications/requirements, a design-time surcharge will apply.
85
Attention Getting ● High Visibility ● Great Branding
Easy ● Cost Eﬀec ve Rental ● Durable Dye Sublima on Graphics
CIRCLE DESIGN
Code
Size
Discount*
Regular
69140
10' x 48"
4125.00
5775.00
69142
16' x 48"
6556.00
9178.40
All Kits Include:
◦ Dye sublimation printed fabric pillow case
SQUARE DESIGN
◦ Rental frame
Code
Size
Discount*
Regular
69143
10' x 48"
5016.00
7022.40
◦ Blockout liner
◦ Carrying case
◦ Basic harness
TRIANGULAR DESIGN
◦ Delivery to showsite
Code
Size
Discount*
Regular
69144
10' x 48"
4059.00
5682.60
◦ Weighs under 75 pounds
◦ Rigging not included
WAVE DESIGN
Code
Size
Discount*
Regular
69145
10' x 48" Single
1787.50
2502.50
69146 10' x 48" Double
2450.00
3430.00
Call today to order! 404‐720‐8652
◦ Additional shapes and sizes available
◦ Artwork requirements available Discount deadline: Thursday, February 05, 2015
*Artwork, hanging sign order and payment authorization form must be received by the Discount Deadline to receive discount pricing.
RCI 30th International
Convention and Trade Show
Exhibit Solutions Phone:
404 ‐ 720 ‐ 8652
Exhibit Solutions Fax:
404 ‐ 720 ‐ 8757
Customer Service Email:
[email protected]
Event Code:
T171730315
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
March 7 - 8, 2015
Henry B. Gonzalez Convention Center San Antonio, Texas
Subtotal $
8.250%
Tax*: $
Amount Due: $
Must meet discount criteria above to receive discounted pricing. Payment Authorization must be completed and returned with order.
Cancellations will only be accepted in writing 7 days prior to move-in if graphics have not been produced. Cancellations will not be accepted
once graphic artwork has been submitted and approved for production.
86
HANGING SIGNS 101
RCI 30th International Convention and Trade Show
For any hanging signs weighing over 250 lbs , rigging must be ordered through PSAV. Their
form is found in the Additional Services portion of the exhibitor manual. Sign assembly is still
provided by Shepard Exposition Services.
GUIDELINES AND SERVICE CONTRACTOR RESPONSIBILITIES
Shepard Exposition Services certified riggers ONLY will be allowed in aerial lifts.
Shepard Exposition Services employees are ONLY personnel allowed to operate mechanized equipment
Shepard Exposition Services certified riggers must assemble and disassemble ALL overhead rigging
*Overhead Truss
* Attachment and removal of light fixtures for truss or signs
* Assembly of hanging sign frame and graphics
* Additional installation required for chain motors, span sets and other packages.
Shepard Exposition Services certified riggers must install and remove ALL hanging materials that will be
flown overhead.
Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance.
All ceiling rigging must conform to Show Management rules and regulations and facility limitations.
Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using
the Advance Hanging Sign shipping label included in this manual. The container must arrive no later than
advance warehouse deadline date. If these procedures are not followed, Shepard Exposition Services
cannot guarantee the hanging of your sign and additional fees will apply.
Structures weighing over 250 lbs. per point must have a rigging plot plan approved in advance.
Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical
services must be ordered through the Electrical Service Provider (form included in manual).
CHECKLIST FOR ORDERING HANGING SIGNS
Submit Payment Authorization Form
(OR Third Party Payment Authorization if paying for this service on behalf of an exhibiting company)
Order Assembly Labor to have your sign built by Shepard Certified Riggers
(Fill out top section of the Hanging Sign Overhead Rigging Form)
Order Install and Dismantle for all Hanging Signs, Truss and Motors
Order any necessary Chain Motors, Rotating Motors and Truss
(Remember to place separate electrical order to power any motors!)
Submit Diagrams with orientation, dimensions and placement for ALL materials
that will be flown overhead.
Package Hanging Sign(s) in a separate container from exhibit materials
Label Hanging Sign(s) using the Hanging Sign Shipping Label from this service manual
Ship Hanging Sign(s) to the Advanace Warehouse by:
Monday, March 02, 2015
87
HANGING SIGN 0VERHEAD RIGGING
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code:
T171730315
Discount Deadline: February 13, 2015
For any hanging signs weighing over 250 lbs , rigging must be ordered through PSAV. Their
form is found in the Additional Services portion of the exhibitor manual. Sign assembly is still
provided by Shepard Exposition Services.
SIGN ASSEMBLY/DISMASSEMBLY LABOR
I will need Shepard Supervised Labor for (please check one):
□ Installation
□ Dismantling
I will need Exhibitor Supervised Labor for (please check one):
□ Both Install/Dismantle
□ Installation
SIGN ASSEMBLY LABOR
Code
Est Hours
69150
69151
Item
Discount
Regular
ST
OT
75.00
97.50
112.50
146.25
Amount
$
$
Code
Est Hours
69153
69154
**Supervisory fee is 30% of total cost or $60, whichever is greater.
ST - Straight time:
OT - Overtime:
□ Dismantling
□ Both Install/Dismantle
SIGN DISASSEMBLY LABOR
Item
Discount
Regular
ST
OT
75.00
97.50
112.50
146.25
Amount
$
$
Sup install: 68069 Sup dismantle: 68073
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; All day Saturday/Sunday and holidays
Total Estimated Assembly/Dismantle: $
8.250% Tax*: $
Estimated Amount Due: $
Please Note: Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity.
Any signs that are not assembled by approved Shepard Certified Riggers are subject to an inspection fee.
OVERHEAD RIGGING CREW
RIGGING INSTALLATION
Code
Est Hours
69001
69002
ST - Straight time:
OT - Overtime:
RIGGING REMOVAL
Item
Discount
Regular
ST
OT
465.00
604.50
540.00
702.00
Amount
$
$
Code
Est Hours
69003
69004
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; All day Saturday/Sunday and holidays
Item
Discount
Regular
ST
OT
465.00
604.50
540.00
702.00
Amount
$
$
Total Estimated Install/Removal: $
8.250% Tax*: $
Estimated Amount Due: $
Rates are per lift and crew (up to 3 riggers) per hour. One hour minimum per lift/crew - lift/crew thereafter is charged in 1/2 increments.
Straight time cannot be guaranteed.
Must order by discount deadline date to receive advance pricing.
Other charges will apply for additional supplies required to ensure structural integrity of overhead sign.
REQUESTED DATE, TIME & SUPERVISION
Please indicate below who will be present to supervise sign assembly and installation:
Shepard Supervision
Exhibitor Supervision
Display House (EAC)
If Non-Shepard Supervision is required, please request date and time:
Assembly:
Date: ______________ Time: ___________
Install:
Date: ______________ Time: ___________
Dismantle:
Date: ______________ Time: ___________
Please note: Shepard will commence rigging per requested time. Should hanging sign or supervision not be present at requested time
a 1 Hour Crew Minimum charge will be assessed.
Please complete the following:
Subtotal: $
Company Name:
Booth #:
8.250% Tax*: $
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written notice 48-hours prior to move-in will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
88
0VERHEAD RIGGING EQUIPMENT
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
1531 Carroll Drive NW, Atlanta GA 30318
Henry B. Gonzalez Convention Center - San Antonio, Texas
Exhibit Solutions Phone:
404-720-8652
Exhibit Solutions Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: T171730315
Discount Deadline: February 13, 2015
For any hanging signs weighing over 250 lbs , rigging must be ordered through PSAV. Their form is
found in the Additional Services portion of the exhibitor manual. Sign assembly is still provided by
Shepard Exposition Services.
RIGGING GUIDELINES
All ceiling rigging must conform to Show Management rules and regulations and facility limitations.
All overhead rigging/hanging must be assembed, installed, and removed by Shepard Exposition Services certified riggers.
Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this
manual. The container must arrive no later than advance warehouse deadline date. If these procedures are not followed, Shepard Exposition Services cannot
guarantee the hanging of your sign.
Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical services must be ordered through the Electrical Service
Provider (form included in manual).
Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance. Please submit with form or via email.
Structures weighing over 200 lbs. per point must have a rigging plot plan approved in advance.
MISCELLANEOUS EQUIPMENT
Item
Discount
Regular
Item
Discount
Regular
69017
Code
QTY
One Ton Hoist/Chain Motor
425.00
637.50
6909415
12" Silver Box Truss (Per FT)
20.00
30.00
69016
Half Ton Hoist/Chain Motor
375.00
562.50
6909406
12" Black Box Truss (Per FT)
20.00
30.00
69101
1/4 Ton Hoist/Chain Motor
225.00
337.50
69019
Rotating Motor 500 LB Limit
400.00
600.00
69020
Rotating Motor 200 LB Limit
225.00
337.50
12" Silver Corner Block
12" Black Corner Block
Design Fee (Hourly)
75.00
112.50
100.00
150.00
125.00
162.50
Rotate Clockwise
Rotate Counterclockwise
Amount
Code
QTY
Amount
Truss Details
(QTY/Size)
6903815
903806
70067
Additional Equipment and Supplies may be ordered and will be available onsite to use as needed to ensure structural integrity of the sign.
For further information, to request a design/scaled plot, or to place additional orders please contact Shepard's Exhibit Solutions Sales Department at:
[email protected]
PLACEMENT DIAGRAM
SIGN DESCRIPTION, SIZE & WEIGHT
For all hanging signs (excluding banners), please provide detailed drawing (DWG or
PDF if available) so hanging anchor points can be determined.
Type:
______ feet in from back aisle/booth # ______
_______ feet in from right aisle/booth # _____
_______ feet in from left aisle/booth # ______
Please use the diagram below to illustrate the placement of your hanging
sign(s), motors and/or truss.
Cloth
Shape:
Size:
Square
Height:
Wood
Triangle
Length:
Metal
Rectangle
Width:
Truss
Other
Weight:
Other
Additional Notes/Description:
_______ feet in from front aisle/booth # ______
Please complete the following:
Subtotal: $
Company Name:
Booth #:
8.250% Tax*: $
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
89
LABOR JURISDICTIONS
SAN ANTONIO, AUSTIN, SOUTH TEXAS
LABOR
Texas is a “right-to-work” state. Exhibitor personnel may set up their own exhibits if so desired using their own tools and
company personnel. Union Labor is available to assist in the installation and dismantling of exhibit booths. Exhibit labor,
freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the enclosed order
forms.
EXHIBIT LABOR JURISDICTION
Exhibitors may set their own displays without the assistance of union labor, provided the exhibitor uses full time
employees of their company. Any labor services that may be required beyond what the full time employees can provide,
must be provided by Shepard Exposition Services.
MATERIAL/FREIGHT HANDLING JURISDICTION
Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates that
comes in via over the road carriers. It is Shepard’s responsibility to manage docks and schedule vehicles for the smooth
and efficient move-in and move-out of the exhibition. Shepard will not be responsible, however, for any materials they do
not handle.
Exhibitors may hand carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks, pallet jacks,
and other mechanical equipment is not permitted. Only full time employees of the exhibiting company may unload their
own cars, mini vans, or pick up trucks.
Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner’s expense.
The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements have been made
with Shepard Exposition Services to store empty crates. Please refer to the Material Handling Information sheet in this
service manual for the handling of empties, disposal of skids, etc.
GRATUITIES /BREAKS
Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration
for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15
minute paid break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be
reported immediately to Shepard Exposition Services.
IN GENERAL
Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work
jurisdictions. Please refer all such disputes and/or questions to Shepard management personnel immediately.
SAFETY
Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental
furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services
cannot be held responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in
assembling your booth, please order labor on the Labor Order Form included in this manual and the necessary ladders
and tools will be provided.
90
LABOR ORDER FORM
RCI 30th International Convention and Trade Show
Shepard Exposition Services
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone: (407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
March 7 - 8, 2015
Henry B. Gonzalez Convention Center - San Antonio, Texas
Event Code: T171730315
Discount Deadline: February 13, 2015
INSTALLATION & DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE
Please complete the following:
How many laborers will you require?
_______ Installation
_______ Dismantling
Date of installation: _____________________________
Requested start time: ________________
Est. Hours ______
Date of dismantling: ____________________________
Requested start time: ________________
Est. Hours ______
I will need Shepard Supervised Labor for (please check one):
□ Installation
Code
Qty.
□ Dismantling
Item
Discount
I will need Exhibitor Supervised Labor for (please check one):
□ Both Install/Dismantle
Regular
Sup. Fee
□ Installation
Amount
Code
Qty.
Shepard Supervised Labor (Exhibitor not present)
□ Dismantling
Item
□ Both Install/Dismantle
Discount
Regular
Amount
Exhibitor Supervised Labor
68066
ST
75.00
97.50
30% **
68060
ST
75.00
97.50
68067
OT
112.50
146.25
30% **
68061
OT
112.50
146.25
**Supervisory fee is 30% of total cost or $60, whichever is greater.
Dismantle: 68063/68064/68065
Sup install: 68069 Sup dismantle: 68073
* Please note - when ordering dismantle labor, due to show break down and returning empties to your booth, labor ordered through
Shepard at the close of the event may not be available until one hour after show close.
Labor Hours
ST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM
OT - Overtime:
Monday-Friday, 4:30 PM - Midnight; All day Saturday/Sunday and holidays
If you are shipping carpet to the show and require Shepard to install it for you, please complete the following:
Exhibitor-Owned Carpet Installation/Dismantling
68080T
SQ. FT.
1.00
1.30
68079T
MINIMUM
150.00
195.00
Please note:
ft. =
ft. x
Booth size:
Carpet install date/time: _________________________
Subtotal $
- Hours are based on estimates, you will be invoiced for actual time incurred.
- Requested times are not guaranteed and are based on availability.
8.250%
- Minimum one hour will be charged. Additional time will be billed in in half-hour increments.
Tax*: $
Amount Due: $
SHEPARD SUPERVISION INFORMATION
Please complete this section if you have chosen Shepard to supervise your installation and/or dismantling.
Inbound Freight Information
Outbound Freight Information
Carrier Company Name:
# of pieces:
Weight of Shipment:
Is shipment? □ Crated
□ Uncrated
Tracking/Pro #:
Estimated arrival date:
Shipment to arrive at:
□ Warehouse
□ Show site
Carrier Company Name:
Deliver Shipment To:
Address:
City, ST, Zip:
Type of Service (air, van line, ground, etc.):
If for any reason your shipment is not picked up by your carrier,
please choose one of the following options:
Set-up Information for Installation
Force freight through preferred carrier:
Send shipment back to Shepard warehouse:
Please check all that apply and provide information where requested.
Booth Size:
x
Forklift required?
□ Yes
□ No
Carpet is?
□ owned
□ rented from Shepard
Carpet padding?
□ Yes
□ No
Drawings are?
□ Faxed to Shepard □ Shipped w/exhibit crates
On-site Exhibitor Contact Information
Name:
Hotel:
Arrival date/time:
Departure date/time:
Phone #:
Services You Have Ordered
($400 min. fee)
(please check all that apply)
□ Electrical
□ Furniture □ A/V Equipment
□ Booth Cleaning
□ Telephone/Internet
Electrical Information:
□ Electrical should go under the carpet (diagram is attached)
□ Electrical drawings are attached
□ Electrical drawings are with exhibit in crate number
□ Electrical drawings were sent to the official contractor
Please complete the following:
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
91
GROUND RIGGING/FORKLIFT RENTAL
RCI 30th International Convention and Trade Show
Shepard Exposition Services
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
March 7 - 8, 2015
Henry B. Gonzalez Convention Center - San Antonio, Texas
Event Code: T171730315
Discount Deadline: February 13, 2015
GROUND RIGGING FORKLIFT RENTAL
DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES.
Please complete the following:
# of pieces to be spotted
Requested date/time:
Heaviest piece to be spotted
(times are not guaranteed)
Description of work to be performed:
Code
Qty.
Item Description
Discount
Regular
Amount
FORKLIFT RENTAL - UP TO 5,000 LB CAPACITY
35028
Straight-time Hourly Rental
223.75
291.00
35039
Overtime Hourly Rental
270.65
351.75
PLEASE NOTE:
Rate structure includes forklift and (1)
operator only.
Minimum crews are based on scope of
work and area jurisdiction.
Code
Qty.
Item Description
Discount
Regular
Amount
Additional labor and groundmen will be
billed at the hourly rate.
FORKLIFT RENTAL - UP TO 10,000 LB CAPACITY
35029
Straight-time Hourly Rental
447.50
581.75
35049
Overtime Hourly Rental
541.25
703.75
Code
Qty.
Item Description
Discount
Regular
Amount
FORKLIFT RENTAL - UP TO 20,000 LB CAPACITY
35035
Straight-time Hourly Rental
671.25
872.75
35066
Overtime Hourly Rental
811.90
1055.50
Orders cancelled without 24-hour notices
will be charged a one (1) hour
cancellation fee.
CRANE RENTAL AVAILABLE UPON REQUEST
ST - Straight time:
OT - Overtime:
The minimum charge for labor and
equipment is one (1) hour. Labor and
equipment thereafter is charged in half
(1/2) hour increments.
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; All day Saturday/Sunday and holidays
RIGGING LABOR RATES
Code
Qty.
Item Description
Discount
Regular
Amount
35085
Straight-time Hourly Rate
93.75
121.90
35086
Overtime Hourly Rate
140.63
182.80
Item Description
Discount
Regular
Code
Qty.
RIGGERS AND MATERIAL HANDLERS PER MAN HOUR
35087
Straight-time Hourly Rate
75.00
97.50
35100
Overtime Hourly Rate
112.50
146.25
PLEASE NOTE:
The minimum charge for labor and
equipment is one (1) hour. Labor and
equipment thereafter is charged in half
(1/2) hour increments.
RIGGING FOREMAN LABOR PER MAN HOUR
Amount
Orders cancelled without 24-hour written
notice will be charged a one (1) hour
cancellation fee.
Subtotal $
Please complete the following:
N/A
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day.
* All tax rates are subject to change.
92
SHEPARD LOGISTICS SERVICES
RCI 30th International Convention and Trade Show
Shepard Exposition Services
1531 Carroll Drive, NW Atlanta, GA 30318
Shepard Logistics Phone:
888-568-8858
Shepard Logistics Fax:
404-720-8733
Shepard Logistics Email:
[email protected]
March 7 - 8, 2015
Henry B. Gonzalez Convention Center - San Antonio, Texas
Event Code: T171730315
COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY SHEPARD LOGISTICS SERVICES
EXHIBIT MATERIALS TRANSPORTATION
INBOUND PICK UP LOCATION INFORMATION
SHIPPING INFORMATION
▪ Payment Authorization form must be on file to pick up as charges will be Items to be shipped
Number of Pieces
included on your show services invoice.
Est. Weight
Requested Pick Up Date:
Crates
Hours of Operation:
Cartons (cardboard)
Cases/Trunks (fiber) (color)
Company
Skids/Pallets
Address
Carpet (color)
Other
Total Pieces
(City)
(State)
Total Wt.
(Zip)
L
Size of largest piece:
SHIP TO
□
□
Loading Dock
W
□
Yes
No
Residential
Inside Pick up
Special Instructions:
I will be shipping to the WAREHOUSE
H
Lift Gate __________
Inside Delivery _______
(Company Name, Booth #)
RCI 30th International Convention and Trade Show
c/o UPSF/Shepard Exposition Services
4111 NE Loop 410
San Antonio, TX 78218-5429
March 2, 2015
Warehouse Deadline
Date
□ I will be shipping to SHOW SITE
c/o Shepard Exposition Services
▪ Please note: All Shepard Logistics quotes include transportation cost
only. Additional material handling fees may apply on show site
OUTBOUND SHIPPING INFORMATION
I would like to schedule Outbound Transportation. Please provide me with a
□ Material
Handling Agreement at show site for my shipping instructions and
signature. So we may deliver your Outbound Material Handling Agreement
and labels, please complete the following information.
Ship to Address:
(Company Name, Booth#)
RCI 30th International Convention and Trade Show
Henry B. Gonzalez Convention Center A/B DOCKS
300 S. Alamo Street
San Antonio, TX 78205
Contact Name:
Phone:
Deliver By Date:
Number of labels:
March 6, 2015
Delivery date:
Special Instructions:
TRANSPORTATION CHARGES
TYPE OF SERVICE - Choose One
Next Day Air
Charges for transportation and material handling services provided by
Shepard shall be billed to the Credit Card on file.
2nd Day Air
Type Card
Service via Air Transportation is charged based on Dimensional weight or
Actual weight whichever is greater.
Logistics/Material Handling ONLY
Authorize ALL charges
Credit Card #:
Expiration Date:
Security Code:
Billing Address:
Standard Ground
Other (Truck Load, Specialized)
City, ST, Zip:
Name on Card:
Authorized Signature:
A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST.
Please complete the following:
Exhibiting Co. Name:
Contact Name:
Email:
Authorized Signature:
Booth #:
Phone #:
Fax #:
Signature indicates you have read and accept the Payment Policy and Terms and Conditions.
FAX COMPLETED FORM TO 404-720-8733
93
Shepard Logistics
Complete Transportation Services
Advantages of Shepard Logistics
‐ 10% material handling discount for round trip SLS customer shipments
‐ Volume discounting for larger shipments
‐ Guaranteed price quotes online with online booking and scheduled pick‐up
‐ Preferred and confirmed target times inbound
‐ Pre‐printed bills and shipping labels correctly formatted inbound or outbound
‐ Free 30‐day pre‐event storage charges
‐ Ship direct to show site and avoid warehouse charges when facility permits
‐ Automated tracking and delivery status reports via email
‐ No driver waiting time charges inbound or outbound
‐ No additional trade show fees
‐ Priority Empty Return Labels to all inbound Logistics Customers
‐ Guaranteed pick‐up outbound from show, with immediate loading following empty return
‐ Guaranteed on‐time delivery to destination city, facility, or warehouse or it is free
Benefits of Shepard Logistics
‐
‐
‐
‐
Security; immediate outbound loading reduces risk of pilferage or misloading
Convenience; less paperwork and less tracking
Efficiency; scheduling travel, labor reliably, and possibly avoiding weekend overtime charges inbound
Cost Saving; discounting of material handling charge
To take full advantage of the Shepard Advantage, contact
888.568.8858
[email protected]
94
SHIPPING LABELS
RCI 30th International Convention and Trade Show
ADVANCE SHIPPING ADDRESS LABELS
R
U
S
H
ADVANCE WAREHOUSE
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o UPSF/Shepard Exposition Services
4111 NE Loop 410
San Antonio, TX 78218-5429
Delivery Hours: M-F, 8-4:30 PM
RCI 30th International Convention and
Trade Show
First day freight can arrive w/o a surcharge:
For:
R
U
S
H
ADVANCE WAREHOUSE
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o UPSF/Shepard Exposition Services
4111 NE Loop 410
San Antonio, TX 78218-5429
Delivery Hours: M-F, 8-4:30 PM
RCI 30th International Convention and
Trade Show
First day freight can arrive w/o a surcharge:
For:
February 6, 2015
February 6, 2015
Last day freight can arrive w/o a surcharge:
Last day freight can arrive w/o a surcharge:
March 2, 2015
March 2, 2015
DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS
R
U
S
H
DIRECT TO SHOW
TO:
(EXHIBITING CO. NAME)
Booth #:
C/O:
SHEPARD EXPOSITION SERVICES
Henry B. Gonzalez Convention Center
A/B DOCKS
300 S. Alamo Street
San Antonio, TX 78205
For:
RCI 30th International Convention and
Trade Show
MUST NOT BE DELIVERED PRIOR TO:
March 6, 2015
@
8:00 AM
R
U
S
H
DIRECT TO SHOW
TO:
(EXHIBITING CO. NAME)
Booth #:
C/O:
SHEPARD EXPOSITION SERVICES
Henry B. Gonzalez Convention Center
A/B DOCKS
300 S. Alamo Street
San Antonio, TX 78205
For:
RCI 30th International Convention and
Trade Show
MUST NOT BE DELIVERED PRIOR TO:
March 6, 2015
@
8:00 AM
95
HANGING SIGN SHIPPING LABELS
RCI 30th International Convention and Trade Show
HANGING SIGN SHIPPING ADDRESS LABELS
HANGING SIGN: If you have a sign or anything (truss, etc.) that has been approved to hang from the ceiling, send it to the
advance shipping warehouse address. Hanging items must be identified and readily available since they are installed first,
before the show floor becomes encumbered by freight.
ADVANCE WAREHOUSE
R
U
S
H
HANGING SIGN
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o UPSF/Shepard Exposition Services
4111 NE Loop 410
San Antonio, TX 78218-5429
Delivery Hours: M-F, 8-4:30 PM
For:
RCI 30th International Convention and Trade Show
First day freight can arrive w/o a surcharge:
February 6, 2015
Last day freight can arrive w/o a surcharge:
March 2, 2015
ADVANCE WAREHOUSE
R
U
S
H
HANGING SIGN
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o UPSF/Shepard Exposition Services
4111 NE Loop 410
San Antonio, TX 78218-5429
Delivery Hours: M-F, 8-4:30 PM
For:
RCI 30th International Convention and Trade Show
First day freight can arrive w/o a surcharge:
February 6, 2015
Last day freight can arrive w/o a surcharge:
March 2, 2015
96
MATERIAL HANDLING AUTHORIZATION
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
SHIPMENT INFORMATION
Please complete the following information:
We plan to ship to:
□ Advance Warehouse
We plan to ship on (date):
Our materials should arrive on (date):
Carrier Name:
Pro #:
Origin of Shipment (city, state):
Please indicate number of pieces and the estimated weight:
Weight
Description
□ Direct to Show Site
# of Pieces
Crates
Cartons
Cases
Carpet
Please provide a contact name and number for any questions Shepard may have
Miscellaneous
in regards to this shipment:
Total Weight
Name:
Phone:
MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET
SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10% DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping.
To set up your Signature Series Shipping, please call 888-568-8858, or complete the Shepard Logistics Order Form included in
this manual. Signature Series Shipping does not apply to shipments considered small package, local or shipments over 10,000
lbs. Roundtrip SLS shipping is required to qualify for Signature Series Shipping .
COMPUTATION OF MATERIAL HANDLING SERVICES
The following services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. For example: 285 lbs. =
300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.
Signature Series Material Handling
Standard Material Handling
Description
Direct Shipments to Showsite
Weight
$105.00
$157.50
$136.50
Crated
Uncrated
Special Handling
35030 / 35033
35043
35038
Price
Total
Description
Price
Direct Shipments to Showsite
Weight
$94.50
$141.75
$122.75
Crated
Uncrated
Special Handling
35390 / 35395
Advance Shipments to Warehouse
35394 / 35402
Advance Shipments to Warehouse
$99.00
$128.75
Special Handling
Crated
Special Handling
35036
35393 / 35397
35392 / 35401
$110.00
$143.00
Crated
35010 / 35013
Overtime
Small Packages (FedEx/UPS/DHL under 30 lbs.)
Pieces
35391/ 35399
$55.00
$110.00
Each carton
Min. per shipment
Total
Overtime: 30% fee for every overtime
application
30%
35048
RATES ARE PER 100 LBS. WITH A 200 LB. MINIMUM
35045
For credit card payments, please complete the payment authorization form. Any additional overtime charges will be invoiced at
Subtotal $
show site and are subject to change pending move-in/move-out schedule.
N/A Tax*: $
We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or reweigh
ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to charges must be
made at show site.
Amount Due: $
Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse. Loose, easily damaged, uncrated, or
blanket-wrapped shipments should be shipped directly to the show site.
If you have any questions about material handling, please contact Shepard Customer Service department.
Please complete the following:
Company Name:
Contact Name:
Authorized Signature:
Booth #:
Phone #:
Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have
read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.
Payment Authorization must be completed and returned with Material Handling Worksheet. Other charges may apply, please review Material Handling Information
form included in this manual.
* All tax rates are subject to change.
97
STORAGE AUTHORIZATION FORM
RCI 30th International Convention and Trade Show
Shepard Exposition Services
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone: (407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
March 7 - 8, 2015
Henry B. Gonzalez Convention Center - San Antonio, Texas
Event Code: T171730315
STORAGE AUTHORIZATION
Please fill out the information below:
Company Name:
Booth #:
Contact Name:
Phone #:
● For liability reasons, only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard
storage services.
● All packages must be properly packed & labeled. Shepard Exposition Services’ limit of liability will be $5.00 per pound or $500.00 per
package or container , whichever is less. No uncrated material will be accepted at the warehouse.
SHOWSITE STORAGE
Secured Storage: Materials will be placed into secured storage and will be returned to your booth after the close of the show. The
materials will be accessible during the show by Shepard personnel only. A minimum one-hour material handling labor charge at show
rates will apply each time material is handled to or from storage. There is no charge to return materials to your booth at the close of the
show. Secured storage rates are eighty (80) cents per square foot per day ($20.00 Minimum).
(35400)
Accessible Storage: Materials in accessible storage will be accessible during the show but not necessarily by exhibitors. When Shepard
personnel are required to move materials into or out of storage, will be billed at the material handling labor rates each time material is
moved. ($100.00 Minimum)
There will be no charge to return material to the booth at the close of the show. Accessible storage is not considered secure and is
stored at the sole risk of the Exhibitor.
(35166)
POST SHOW TRANSPORTATION AND HANDLING
Shepard Exposition Services will store your shipments in our warehouse both before and after your event. Please
take note of the important information below.
All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees. Please note that Onsite
Material Handling Fees do not include transportation or handling to and from the warehouse.
Return to Warehouse Service Fee: At the customer’s request, each shipment returned to the Shepard warehouse will incur the
following charge: $20.00 per cwt. ($400.00 min.) (35005)
Storage per Month Service Fee: Monthly storage is $10.00 per cwt per month ($100.00 min) . Storage fee will automatically be
charged for shipments that are returned to Warehouse and stored in excess of three (3) business days.
(Monthly storage is charged the current year.) (35006)
Special instructions or remarks:
Where will your shipments be going AFTER they have been stored?
Shipped to another destination as arranged via Shepard Logistics Services
Transport to another SES show:
Delivery Date:
Pick-up arranged with another carrier
Please complete the following:
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
98
MATERIAL HANDLING INFORMATION
Shepard Exposition Services
RCI 30th International Convention and Trade Show
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Customer Service Email:
[email protected]
MATERIAL HANDLING INFORMATION & ADDITIONAL CHARGES
SPECIAL HANDLING
Rate as shown on Material Handling Authorization Form
The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment
without rehandling. A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck (cubic loading),
tarping or untarping freight or containers, rigging pieces for loading or unloading on a truck or from the ground, loading or unloading materials in a freight
elevator, or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific
order/orientation or requires freight on the truck to be moved to unload actual delivery.
30%
35301
Surcharge:
OVERTIME
Based on show move-in/move-out schedule and/or late driver check-in, an overtime surcharge per occurrence applies to shipments handled at show site
during overtime hours. Your advance warehouse shipments may be received during straight time, but due to scheduling conflicts beyond Shepard's control
may be moved into the exhibit hall on overtime. Any additional overtime charges will be invoiced at show site and are subject to change pending movein/move-out schedules. Handling times will be documented on shipping documents. Drivers picking up outbound shipments will be sequenced for loading
ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.
WAREHOUSE OVERTIME
Warehouse Material Handling rates may be subject to inbound overtime fees should the move-in schedule dictate overtime is required to deliver all warehouse
freight prior to the beginning of exhibitor move-in. This would also be true if freight was received after hours at the warehouse trapping facility.
25%
35003
EARLY/LATE SHIPMENTS TO WAREHOUSE
Surcharge:
A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on
show site after show opening.
Rate as shown on Material Handling Authorization Form
UNCRATED SHIPMENTS
An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be
charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and
move-out of the show, and is based on the weight of the shipment handled.
35004
OFF-TARGET DELIVERIES
Surcharge:
15%
For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked
in) during assigned target date/time.
$30 per Shipment
Surcharge:
MARSHALING YARD
35250
Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility,
Shepard may charge a one time fee per shipment processed inbound and/or outbound through the marshaling yard.
$25.00 per forklift load
35282
REWEIGH OF SHIPMENTS
Surcharge:
An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an
incorrect or understated weight on a delivery document.
$10.00 per piece, Minimum $40.00
35105
Surcharge:
EMPTY CRATE STORAGE
A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore
not subject to material handling charges.
SMALL PACKAGE CONSOLIDATION
Cartons weighing 30lbs or less will qualify for the small package rate. Should one delivery contain 15 or more small packages, it can be consolidated and
charged as standard material handling for a lower rate. Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates.
$10.50 per envelope
ENVELOPE DELIVERIES
Surcharge:
During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.
35007
35106
$150.00 round trip
MOBILE SPOTTING FEE
Surcharge:
Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading, if Shepard determines such activity to be operationally
feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. In such cases, a MOBILE SPOTTING FEE will be
charged. All local fire marshal rules and regulations apply. Please call customer service for details.
If you have any questions about material handling, please contact Shepard Customer Service department.
99
MATERIAL HANDLING 101
RCI 30th International Convention and Trade Show
MATERIAL HANDLING Q&A
What is material handling (also referred to as drayage)?
Material handling is the process of unloading your freight from your shipping
carrier, either at the warehouse or show site, delivering it to your booth, storing
your empty containers (empties) if required, returning of your empties at the close
of show, and then reloading your freight back onto your shipping carrier.
What is the definition of "freight"?
What is the difference between material handling and shipping?
Shipping is the process of carrying your shipment from your location, pickup area to it's destination and also the process of returning your shipment
back to your location after the close of the show. Material handling begins
at the time your shipment arrives to the docks (please refer to "What is
material handling?" for the full definition.)
Any exhibit materials that are shipped or delivered to the advance warehouse or
show facility via shipping carrier, POV, or delivery truck.
What is a "certified weight ticket"?
A printed weight ticket from a scale certified or inspected by a government
authority such as the Dept. of Agriculture, indicating the date weighed, the weight
of the shipment and the vehicle ID of the unit being weighed.
IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS
What are advance shipments?
Do I need to order a fork lift to unload or reload my freight?
No, please do not order a forklift for unloading/reloading of your materials.
What does CWT mean?
CWT is an acronym for Century Weight, therefore it means per 100 lbs.
All shipments that are addressed to the advance warehouse address (please
refer to "Advance Warehouse" shipping labels included in this manual).
Shepard will begin accepting your shipments 30 days prior to first show open day
(date may vary depending on show schedule).
The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm,
excluding holidays.
Shipments must arrive by advance warehouse deadline date to avoid a late
surcharge. (Please refer to the "Show Information" page included with this
manual for deadline date.)
Crates, cartons, skids, fibercases, and carpets can be accepted at the
warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated
shipments and/or machinery to warehouse. You must ship those items direct to
show site.
All shipments must have a bill of lading or delivery slip indicating number of
pieces and weight. Certified weight tickets required.
All shipments must be prepaid, no collect on delivery shipments will be accepted.
IMPORTANT FACTS ABOUT DIRECT SHIPMENTS
What are direct shipments?
All shipments that are addressed directly to the exhibit facility (please refer
to "Direct to Show" shipping labels included in this manual).
Shipments must arrive during published exhibitor move-in times only. Do not
ship direct to show site in advance. If delivery cannot be guaranteed to
arrive during exhibitor move-in, shipment must go to advance warehouse.
All shipments must have a bill of lading or delivery slip indicating number of
pieces and weight. Certified weight tickets required.
Crates weighing over 5,000 lbs. or loose/uncrated shipments must be
shipped direct to show site to arrive during exhibitor move-in times.
All shipments must be prepaid, no collect on delivery shipments will be
accepted.
MATERIAL HANDLING CHARGES
What determines how much I'm charged?
SIGNATURE SERIES SHIPPING
How can I make shipping my show materials easier?
Charges are based off the weight from your inbound weight ticket included with
your shipment.
How do I calculate material handling charges?
Material handling services, whether used completely, or in part, are offered as a
package. When recording weight, round up to the next 100 lbs.
EXAMPLE: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum
charge, whichever is greater.
Will there be any additional charges?
Additional charges may apply. Please review the Material Handling Authorization
and Material Handling Additional Services forms included in the manual for all
applicable fees.
SMALL PACKAGES
What are small package carrier shipments?
Shipments that arrive via small package carrier such as FedEx Express Service,
UPS small package service, DHL small package service, and other carriers in
this category and do not have a certified weight ticket included with shipment.
This applies to packages weighing under 30 lbs.
How do I calculate my small package carrier shipment?
Charges for small package carrier shipments are based on per carton, per delivery.
Example: I'm shipping 3 packages via FedEx, how much will I be charged?
3 x per carton rate = $ amount charged (plus any additional fees that may apply)
Please be advised that your whole shipment may not arrive to its destination at
one time. Therefore you may be charged per each delivery, and minimum
charges may apply.
CRATED~UNCRATED~SPECIAL HANDLING
Signature Series Shipping will make it easier with the following
benefits:
~
~
~
~
~
~
Receive a 10% discount off of material handling rates (restrictions apply).
Worry-free shipping to and from your show.
Priority Empty Service - priority of empty return at the close of show
Volume discounted shipping rates
Charges will be billed to your show invoice-one less invoice/bill to keep track of.
No driver wait fees.
LIABILITY INSURANCE
What is and why would I need liability insurance?
Accidents happen, therefore, most show organizers and facilities require
liability insurance. Please refer to your booth contract for exact minimums
required.
Please make sure your materials are covered from the moment they leave
your company location to the time they return after the close of the show.
If applicable, included in your manual is information and an application for
liability insurance and booth coverage can also be purchased to protect your
valuable exhibit materials.
OUTBOUND SHIPMENTS
You must complete a Shepard Material Handling Agreement (MHA) for all
outbound shipments. A MHA will be distributed at show site if all services
have been paid in full, or you can request one at the customer service desk.
What are CRATED materials?
Materials delivered that are skidded or in a container that can easily be
unloaded/reloaded with no special handling required.
What are UNCRATED materials?
Materials delivered that are loose, pad-wrapped or unskidded without proper
lifting bars and/or hooks.
Upon completion of packing and labeling of your materials, complete the bill
of lading with all required information, and return to customer service. If you
have questions on how to complete your bill of lading, please ask a Shepard
customer service representative located at the customer service desk.
What is SPECIAL HANDLING?
Shipments delivered that require extra labor for stacking or unstacking
containers on a truck, tarping or untarping freight or containers, or rigging
pieces for loading or unloading on a truck or from the ground, or other
circumstances requiring the rehandling of materials. Cannot be completed
solely with one forklift and operator.
If you are NOT using the designated shipping carrier, you must call your
carrier with pick-up information. If your carrier fails to pick up your shipment,
Shepard will either reroute your freight through the carrier of our choice or
return to the local warehouse (whichever is indicated on your MHA).
100
OUTBOUND BILL OF LADING/SHIPPING LABEL REQUEST
RCI 30th International Convention and Trade Show
Shepard Exposition Services
March 7 - 8, 2015
603 W. Landstreet Rd. Orlando, FL 32824
Henry B. Gonzalez Convention Center - San Antonio, Texas
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: T171730315
PRE-PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS
All outbound shipments require a Bill of Lading and shipping labels. Shepard offers complimentary pre-printing of
these items. To take advantage of this service, please complete this request and submit by the deadline date above.
Your pre-printed BOL and labels will be delivered to your booth prior to the close of the show.
*Note: All third parties must pick up BOL/labels at the Shepard Service Desk.
SHIP TO ADDRESS:
COMPANY NAME
DELIVERY ADDRESS
CITY
STATE
CONTACT NAME
ZIP
BOOTH
Number of Pieces:
Number of Labels Requested:
Crate
Skid
Cases
Carton
Total Weight
CARRIER SELECTION
OFFICIAL SHOW CARRIER: SHEPARD LOGISTICS
OTHER:
**If selecting a carrier other than Shepard Logistics, you must schedule the pickup.
** If using FedEx or UPS you must have and apply their shipping labels
Type of Service:
Ground
In the event your designated carrier fails to pickup:
Overnight
2nd Day
Reroute via show carrier
Return to Warehouse
Shipping Options:
Inside Delivery
Residential
Lift Gate
No Loading Docks
OUTBOUND SHIPMENT REQUIREMENTS:
1. Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show.
2. Exhibtors must properly package and label all materials.
3. Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight.
4. Please see the SES service desk if you do not receive a BOL
**Please note: If utilizing FedEx/UPS as your carrier you must supply your own outbound labels
TRANSPORTATION CHARGES BILLING ADDRESS:
SAME AS SHIP TO ADDRESS
Company Name
Address
City
State
Zip
Please complete the following:
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
101
Shepard Glossary Advanced Freight – Refers to freight that has been sent to Shepard’s warehouse prior to the Event move in. Advance Order – An order for services sent to service contractor prior to installation date. Aisle Carpet – The carpet that is placed on the Event floor in the aisles to separate the booths. Back Wall – Refers to the drape used at the rear of a standard booth. Bill of Lading – A legal document that establishes the terms between the shipper (exhibitor) and transportation company (carrier) for the transport of goods between specified points for a specified charge. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show, after the exhibitor is all packed up, in order to Shepard to release the freight to the transportation company (carrier) Booth Package – This term describes the equipment supplied to exhibitors from show management. Certified Weight Ticket – Certified weight ticket is a required documented measurement used for shipping exhibit properties. All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in. Common Carrier – A transportation company moving exhibitor freight, which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination. Only Shepard can accept freight from a common carrier. Corner Booth – An exhibit space with exposure on at least two aisles, usually found at the end of a row of inline booths. CWT – “Century Weight” or “hundredweight”. The total weight of a crate is divided by 100 to obtain billable weight. 51,000 lbs / 100 = 510 cwt Drayage – The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the Event, return of crates at the end of the Event, and delivery of materials to the carrier loading area. DT Labor – Double‐time labor, or work performed on double time and charged at twice the published rate. Empty Sticker – A colored sticker used to mark empty crates and boxes for storage provided in the material handling service. See Service Desk for Empty Stickers. Exclusive Contractor – One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event. Exhibitor‐Approved Contractor (EAC) – Also called an independent contractor, a supplier hired by an exhibitor to perform trade Event services independently of Event management‐appointed contractors. Exhibitor Kit – Also known as a Service Manual, this is package of information that contains all rules, regulations and ordering forms relating to an exhibition, provided to exhibitors by Event management. Facility Carpeted – Indicates the exhibit hall and/or ballroom in which the Event is taking place is already carpeted. Floor Order – An order for product or service placed after Advance Deadline therefore not eligible for discounted rates. Floor Port – A utility box recessed in the floor containing electrical, telephone or plumbing connections. Freight – Exhibit properties and other materials shipped for an exhibit. Freight Desk – The area where inbound and outbound exhibit materials are handled at a trade event. Forklift /Ground Rigging – Handling and assembly of machinery that requires the use of a forklift. This includes positioning and/or re‐skidding of exhibitor material, machinery and equipment. Hard wall – A type of exhibit construction in which walls are made of a solid material, rather than fabric. I&D – Installation and dismantling of an exhibit by a labor source. Exhibitors may orders this service from the general contractor. ID Signs – Typically a 7” x 44” cardstock sign that contains exhibitor name and booth number. In‐line – An exhibit that is constructed in a continuous line with other exhibits. Island Exhibit – An exhibit with aisles on four sides. There is no pipe and drape construction provided to Island booths. Labor – Contracted workers who perform services. When labor is ordered, hours are based on estimates and will be billed actual time incurred. Requested times are not guaranteed and are based on availability. Minimum of one hour will be charged. Additional time will be billed in increments. Rates are based on when labor was performed: ST, OT, DT. Logistics – Point to point transportation services for freight by an appointed carrier. Marshaling Yard – A lot where trucks gather for orderly dispatch to Event site. When Shepard provides a marshaling yard, all carriers must check in, present a weight ticket, and will be guided to the docks to unload when a space is available. The same is true for the out of the show. Applicable fee applies. Move In – Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and/or set up of their booth. Mobile Spotting Fee – The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call customer service for details. Move‐out – The date/time specified by Event management for dismantling exhibits and clearing the exhibition floor. Also referred to as Tear Down. Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line. Perimeter Booth – A booth space on an outside wall. Pipe and Drape – Tubing covered with draped fabric to make up rails and back wall of a trade show. Porter Service – A service that includes the emptying of wastebaskets within the booth at specific intervals during the show. Quad Box – Four electrical outlets in one box provided by the electrical contractor. Registration – This refers to an area that Event management uses to register and check in Event exhibitors, buyers and attendees. This is the place in which show badges can be obtained. Rigger – A skilled worker responsible for handling and assembly of machinery. Right‐to‐Work state – A state where no person can be denied the right to work because of membership or non‐membership in a labor union. See the Union Rules and Regulations within your manual for specific guidelines. Service Desk – The location at which exhibitors order services. Side Rails – The wall between two booths used to divide exhibits, typically 3’ high. Skirting – Decorative covering around tables and risers. Tables are skirted on 3 sides unless additional skirting is ordered. Special Handling: An additional charge that applies to exhibits shipments requiring extra labor, equipment, or time for delivery to exhibit space. ST labor – Straight time labor, or work performed during normal hours at the standard rate. Targets – Exhibitor move in date/time prior to general move‐in available by appointment only. Visqueen – A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens. 102
ELECTRICAL ORDER FORM
ELECTRICAL EXHIBITION SERVICES
5811 La Colonia San Antonio, TX 78218
Phone: (210) 662-9450 Fax: (210) 662-9640
[email protected]
COMPANY:
M
E
Advance Payment Deadline Date: 02/20/15
BTH #
EVENT:
RCI 30th International Convention & Trade Show
FACILITY:
Henry B. Gonzalez Convention Center
DATES:
March 7-8, 2015
Show# 035097SA
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
ORDER INSTRUCTIONS
ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for entire event
120 VOLT POWER DELIVERY
QTY
QTY
The cost of 120-Volt outlets includes
delivery to one location in island booths
and to one location at the rear of inline or
peninsula booths.
If you require the
outlets to be distributed to any other
location, material and labor charges apply.
There is a minimum charge of 1 hour for
installation & 1/2 for removal. Complete
and return the Electrical Labor Order Form
along with a floor plan layout of your booth
space indicating outlet locations.
Show
Hours Only
24hrs/day
208/480V POWER DELIVERY
AND CONNECTIONS
The delivery and connection of high
voltage services is done on a time and
material basis. There is a minimum 1 hour
for installation & 1/2 hour for removal.
Edlen electricians must make all high
voltage connections and disconnects.
Please complete the Electrical Labor Order
Form to schedule your estimated
connection time and return it with this
order.
120 VOLT
500 WATTS (5 AMPS)
84.00
125.00
1000 WATTS (10 AMPS)
149.00
224.00
1500 WATTS (15 AMPS)
175.00
263.00
2000 WATTS (20 AMPS)
202.00
303.00
20 AMPS
379.00
569.00
30 AMPS
452.00
678.00
60 AMPS
594.00
891.00
100 AMPS
782.00
1173.00
20 AMPS
506.00
759.00
30 AMPS
605.00
907.00
60 AMPS
791.00
1187.00
100 AMPS
1041.00
1562.00
24 HOUR SERVICES
Electricity will be turned on within 30
minutes of show opening and off within 30
minutes of show closing, show days only.
If you require power at any other time order
24 hour power at double the outlet rate.
DEDICATED OUTLETS
For a dedicated outlet order a 20 amp
outlet.
TOTAL
COST
208 VOLT SINGLE PHASE
208 VOLT THREE PHASE
ISLAND BOOTHS
Include a floor plan layout of your booth
space indicating all outlet locations with
measurements and orientation. If a main
power drop/delivery location is not
indicated on the floor plan, Edlen will
deliver to the most convenient location.
Double rate
ADVANCE REGULAR
PAYMENT PAYMENT
PRICE
PRICE
Transformer (20 amp minimum charge)
Total Amps: ___________ x 3.00 =
MATERIAL RENTAL (Exhibitor must pick up items at electrical service center on show site)
15’ EXTENSION CORD
24.00
POWER STRIP
24.00
ELECTRICAL LABOR
ST (Mon-Fri, 8am-4:30pm, excluding holidays)
80.00
OT (Mon-Fri, 4:30pm-8am, Sat, Sun & holidays)
160.00
MATERIAL DELIVERY
Material requested on this order form must
be picked up by the exhibitor at the Edlen
service desk on show site.
CANCELLATIONS
Credits will not be made for services
delivered and not used. See back of form
for additional details.
TERMS & CONDITIONS
I agree in placing this order that I have
accepted Edlen’s payment policy and the
terms and conditions of contract.
Form 120/208-111214
PLACE TOTAL HERE
PRINT NAME:
AUTHORIZED SIGNATURE:
EMAIL:
PHONE:
The “Method of Payment Form” must be completed and returned with this order form.
103
TERMS & CONDITIONS
1.
Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the
deadline date on the front of this form for advance payment rates to apply. Orders faxed or mailed without payment and required floor plan will
not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy
of a check are not considered valid forms of payment for securing advanced rate.
2.
In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount.
Exhibitors will be notified by email or fax of any such corrections.
3.
Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in-line and peninsula booths.
4.
Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets to other location’s within the booth
space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are
invited to contact the local Edlen office to discuss any additional costs that may be incurred.
5.
A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of
power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.
6.
Island booths - If a floor plan showing main power location is not submitted to Edlen prior to our first move-in date, Edlen will deliver the power to
the most convenient location.
7.
Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published.
A
minimum charge of (1) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the
total time of installation.
8.
In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply.
Please contact our local office to discuss any additional charges.
9.
Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.
10.
Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall
including the exhibitors booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed
only by Edlen employees.
11.
Any extension cords or power strips ordered on the front of this form should be picked up at the service desk. Credit will not be not issued for
unused items.
12.
Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless
electrical services have been ordered through Edlen.
13.
All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical
devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections
where the Exhibitor wiring or equipment is not in accordance with electrical codes.
14.
All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle,
horsepower, etc., required for operation.
15.
All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, noncurrent carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.
16.
Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is
not received.
17.
Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by
Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless
specifically requested in writing.
18.
Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event.
19.
Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company
failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor.
20.
It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or
otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees.
21.
A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will
be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes.
22.
By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.
COMMONLY ASKED QUESTION - WHERE WILL MY OUTLET BE LOCATED?
Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall
booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
X
302
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
4 ft
308
Aisle # ____
Aisle # 600
X
ISLAND BOOTHS
Aisle # 500
6 ft
EXAMPLE-FLOOR POWER
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
Aisle # 900
203
(IN-LINE BTHS) (PENINSULA)
A scaled floor plan must
accompany your order
with main power location,
add’l outlet locations &
booth orientation.
MAIN DROP
LOCATION
Aisle # 500
6 ft
Aisle # 900
X
MAIN DISTRIBUTION
POINT
Aisle # ____
Aisle # ____
X
201
104
102
Aisle # ____
100
4 ft
Aisle # 600
EXAMPLE-CEILING POWER
(BACK TO BACK PENINSULAS)
FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE @ WWW.EDLEN.COM
104
OR CALL THE NUMBER ON THE FRONT OF THIS FORM.
ELECTRICAL LABOR FORM
Advance Payment Deadline Date: 02/20/15
COMPANY:
ELECTRICAL EXHIBITION SERVICES
5811 La Colonia San Antonio, TX 78218
Ph: (210) 662-9450 Fax: (210) 662-9640
[email protected]
BTH #
EVENT:
RCI 30th International Convention & Trade Show
FACILITY:
Henry B. Gonzalez Convention Center
DATES:
March 7-8, 2015
Show# 035097SA
ELECTRICAL JURISDICTION
The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union, I&D house or
exhibitor. Please feel free to contact our office for clarification of scope of work.
ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK
1.
Electrical distribution under carpet
6.
Overhead power distribution
2.
Data/network cable under carpet (N/A)
7.
Overhead coaxial (network) cable distribution (N/A)
3.
Connection of all 208V or higher services
8.
Assembly & Installation of lighting hung from truss or ceiling
9.
Hardwiring of any electrical apparatus
4. Wiring of overhead signs
5.
Installation of lighting requiring tools for installation
POWER DISTRIBUTION - PLEASE PROVIDE THE FOLLOWING INFORMATION
1. Floor Plan layout of your booth space
A. Floor plans must include exact outlet locations with dimensions or be to scale
B. Floor plans must reflect booth orientation. Please note surrounding booth or aisle numbers
C. Power comes from the floor. Identify a main power location we can deliver the power to. Power is distributed from that point.
Example: 20x30 Island Booth
Aisle 500
4’
5’
X
1-5A
Main Distribution Point
Center of booth
EXAMPLE ONLY
X
2-20A
1-5A
X
5’
Aisle 700
4’
2. Date you will begin building your booth _______________________________________ Estimated time _______________________
3. Show Site Contact with authority to make additions or changes to your order
Contact Name _____________________________________________________________
Contact Company __________________________________________________________
Contact Cell # ____________________________________________________________
4. Credit card information must be on file before any labor begins in your booth space. Please provide this information on your method
of payment form.
PLEASE USE THE BACK OF THIS FORM TO REQUEST ALL OTHER ELECTRICAL LABOR
105
ELECTRICAL LABOR FORM
Advance Payment Deadline Date: 02/20/15
COMPANY:
EVENT:
RCI 30th International Convention & Trade Show
FACILITY:
Henry B. Gonzalez Convention Center
DATES:
March 7-8, 2015
ELECTRICAL EXHIBITION SERVICES
5811 La Colonia San Antonio, TX 78218
Ph: (210) 662-9450 Fax: (210) 662-9640
[email protected]
BTH #
Show# 035097SA
ELECTRICAL LABOR/LIFT RATES & RULES
Please be advised that labor start times cannot be guaranteed. If no time is provided, work will be performed on a firstcome first-serve basis. A representative must come to Edlen’s Labor Desk prior to each individual labor call to confirm
that booth is ready for such labor. If labor is dispatched at the requested time and no “exhibitor supervisor” is available,
a minimum 1/2 hour labor charge per electrician will apply. A minimum labor charge of 1 hour will apply per man for
installation. Dismantle time will be calculated at 1/2 of the total installation time.
LABOR RATES
Straight time …………………………………………………………………………………… 80.00 per hour
Monday-Friday 8:00am - 4:30pm, excluding holidays
Overtime …………………………………………………………………………………………
160.00 per hour
Monday-Friday 4:30pm - 8:00am, all day Saturday, Sunday & Holidays
LIFT RATES
Lift …………………………………………………………………………………………………. Call for quote
Lift charges will apply to for all overhead work such as; light installation overhead, power or data cable distribution
overhead, hanging signs, etc. Lift cost does not include operator.
LABOR REQUIRMENTS (Please complete all the sections below)
If you require any additional electrical work in your booth, please provide us with a production schedule with the dates,
times, number of men required and the type of work requested. This will assist us in accommodating your labor needs.
Example
Day
Monday
Date
1/5
# Men
4
Time
8:00 am
Work required Assemble & hang truss/lights
Day
Tuesday
Date
1/6
# Men
1
Time
12:30pm
Work required Wire electric sign
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
SHOW SITE SUPERVISOR
Contact Name:
Company:
Cell Number:
Email address:
PLEASE PROVIDE CREDIT CARD INFORMATION
ON THE METHOD OF PAYMENT FORM
Credit card information must be on file before any of the requested labor is performed.
106
Advance Payment Deadline Date: 02/20/15
METHOD OF PAYMENT FORM
COMPANY:
ELECTRICAL EXHIBITION SERVICES
5811 La Colonia San Antonio, TX 78218
Phone: (210) 662-9450 Fax: (210) 662-9640
[email protected]
BTH #
EVENT:
RCI 30th International Convention & Trade Show
FACILITY:
Henry B. Gonzalez Convention Center
DATES:
March 7-8, 2015
Show# 035097SA
EXHIBITOR INFORMATION
COMPANY NAME:
PHONE:
ADDRESS:
FAX:
CITY:
ST:
ZIP:
COUNTRY:
CELL:
EMAIL:
METHOD OF PAYMENT
All transactions require a credit card on file with proper authorization. In addition to checks, Edlen also accepts
American Express, Master Card, Visa, Discover, ACH and Wire Transfers. Indicate form of payment below.
COMPANY CHECK
BANK WIRE TRANSFER INFORMATION *
Please make check payable to: Edlen Electrical. All foreign
checks must be drawn on U.S. Banks only. For those booths
that require labor a credit card must be on file. Please
reference the Event # listed above on your remittance.
Bank transfer to Bank of America
Wire Transfer:
ABA#: 026009593
Acct: 33855214
International Wire Transfer:
Swift Code: BOFAUS3N Acct: 33855214
* $25 processing fee MUST be included with transfer.
CREDIT CARD
ACH ELECTRONIC PAYMENT TRANSFER
For your convenience, we will use this authorization to charge
any remaining balances on your account prior to event closing.
A copy of final charges will be sent to the email address
provided in the payment information section.
Bank of America ABA# 125000024
Acct: 33855214
6900 Westcliff Drive, Las Vegas, NV 89145
Phone: 888.852.5000 Ext 6007
VISA
MASTER CARD
AMX
Please note the financial institution MUST be based in the US. In
order to avoid a transfer fee, you must notify the financial institution
that you wish to make an ACH electronic payment transfer.
DISCOVER
CHECK AND CREDIT CARD INFORMATION
CHECK #
CREDIT CARD NUMBER:
EXP DATE:
CARD HOLDER SIGN:
PRINT NAME:
EMAIL ADDRESS:
THIRD PARTY:
YES or NO
CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE
ADDRESS:
CITY:
By signing and placing this order, I accept all payment
policies and the terms and conditions outlined on all
service order forms completed.
ST:
ZIP:
SERVICE TOTALS
ELECTRICAL/LABOR/MATERIAL
PLUMBING
PLEASE
SIGN
LIGHTING
AUTHORIZED SIGNATURE
PRINT NAME
DATE
TOTAL DUE
107
ELECTRICAL LAYOUT FORM
Advance Payment Deadline Date: 02/20/15
COMPANY:
ELECTRICAL EXHIBITION SERVICES
5811 La Colonia San Antonio, TX 78218
Phone: (210) 662-9450 Fax: (210) 662-9640
[email protected]
BTH #
EVENT:
RCI 30th International Convention & Trade Show
FACILITY:
Henry B. Gonzalez Convention Center
DATES:
March 7-8, 2015
Show# 035097SA
Use the grid below to indicate the location of each electrical outlet ordered. If power is only required at
the rear of an in-line booth this form is not necessary.
Indicate booth type: Island
□
Peninsula
□
Inline
□
Provide aisle or adjacent booth #’s for orientation
Power is brought to one location in island booths and then distributed from that point. Indicate this location and
all other outlet locations using the legend below:
X = Main Distribution Point
= 5amp/500watt
= 10amp/1000watt
= 15amp/1500watt
= 20amp/2000 watt
Indicate the layout scale and total square footage. Example: 1 Square = 1 Foot
_____Square = _____Ft
Total Square Footage = __________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
108
Henry B Gonzalez Convention Center PSAV Exhibit Order Form
Page 1
SET UP DATE:
NAME OF CONFERENCE:
END DATE:
# SHOW DAYS:
COMPANY NAME:
BILLING CONTACT NAME: (Name on Credit Card)
ROOM/EXHIBIT BOOTH #:
BILLING ADDRESS:
CITY:
STATE:
ZIP CODE:
FAX NUMBER:
TELEPHONE NUMBER:
CARDHOLDERS NAME:
Ordered By:
AMEX
MCARD
Expiration Date
VISA
*
Credit Card Number
*
CARDHOLDER’S
SIGNATURE:
EMAIL :
*
* We will use this authorization to charge your credit card account for this advance order and for any additional amounts incurred as a result of all on site additions or
changes placed by your representatives.
If you have a special request or need additional equipment, please call. A written confirmation will be sent once your order is received and
processed.
PRICES ARE FOR EXHIBIT FLOOR ONLY. POWER IS NOT INCLUDED AND IS TO BE ORDERED SEPARATELY THROUGH THE GENERAL CONTRACTOR OF
YOUR EVENT.
*RENTAL TOTALS *
EQUIPMENT SUBTOTAL (from pg 2)
$
LABOR TOTAL (20% of audio visual equipment rental subtotal, minimum: $65.00)
$
SALES TAX (8.25% of equipment rental and Labor)
$
TOTAL AMOUNT DUE
$
PAYMENT IS DUE WHEN ORDER IS PLACED
RATES
CANCELLATIONS
Equipment subtotal is the advanced daily rate or on site daily rate per
item, multiplied by the number of show days. You will receive an email
confirmation of your order, once submitted. To guarantee equipment
availability and advanced rate, this order should reach us 21 days prior to
delivery. Operator labor, if requested, is subject to the prevailing hourly
rate with a 4 hour minimum.
TAX EXEMPT STATUS
A) Cancellations received within 48 hours of the
scheduled delivery date are subject to a 50% fee
applicable to equipment and tax.
B) Cancellations received on the day of scheduled
delivery or “no-shows” are subject to the full amount
of the order to include installation and tax.
On-Site Contact Information:
On-Site Contact:
If your company or organization is Texas Sales Tax Exempt, we require
you to submit a Texas Tax Exemption Certificate with this form. Services Phone #:
must be provided in Texas.
Booth #:
Room #:
Delivery Date:
return via e-mail for processing
Delivery Time – circle one: AM / PM
Pickup Date:
Pickup Time -– circle one: AM / PM
Exhibits Sales Team:
Laura O'Shea / [email protected]
Jorge Roque/[email protected]
Omar Zamora / [email protected]
Thomas Sims / [email protected]
200 E. Market , San Antonio, Tx 78205
Office # 210-308-0182
Fax# 866-219-7878
109
PSAV Exhibit Order Form
Page 2
Audio Visual
VIDEO
Advanced
Daily Rate
On-Site
BluRay Player
$130.00
DVD Player
$85.00
LCD Projector
$450.00
AUDIO
Advanced
Daily Rate
$70.00
CD Player
Wired Microphone:
Wireless Microphone Unit:
Handheld / Lavalier
(circle one)
Wireless Headset Microphone
(Headset only-Wireless
Microphone Unit needed)
Computer Speakers
4ch Mixer
COMPUTERS
Advanced
Daily Rate
On-site
(+) $25.00
Windows Laptop
$250.00
(+) $50.00
(+) $25.00
MAC Laptop (Apple)
$350.00
(+) $50.00
(+) $25.00
Windows Desktop Computer
$250.00
(+) $50.00
On-Site
MAC Desktop Computer
(Apple)
$350.00
(+) $50.00
(+) $25.00
ACCESSORIES
On-Site
$70.00
(+) $25.00
Tripod Screens:
5', 6', 7' or 8'
Advanced
Daily Rate
$120.00
(+) $25.00
$155.00
(+) $25.00
42"- 54"
Rolling Cart w/Black Skirt
$60.00
(+) $25.00
$100.00
(+) $25.00
Wireless Mouse
$50.00
(+) $25.00
$65.00
(+) $25.00
Computer Adapters
(MAC to VGA, DVI, ETC)
$50.00
(+) $25.00
MONITORS
Advanced
Daily Rate
On-site
$130.00
(+) $50.00
$225.00
(+) $50.00
$360.00
(+) $50.00
$400.00
(+) $50.00
$50.00
Power Speakered
Sound System
Qty
Qty
(+) $25.00
20" (Mount, Table Top, Dual
Post)
Call for Quote
LIGHTING
Advanced
Daily Rate
On-Site
Leko Light
$45.00
(+) $25.00
SourceFour PAR
$45.00
(+) $25.00
PAR 38 LED Lighting
$30.00
(+) $25.00
12-Channel Light Board
$115.00
(+) $25.00
6-Channel Dimmer
$70.00
(+) $25.00
LED Wash Light
$70.00
(+) $25.00
Intelligent Lighting
and Control
Qty
32" (Mount, Table Top,
Dual Post)
42" (Mount, Table Top,
Dual Post)
46" (Mount, Table Top,
Dual Post)
50"-60"(Mount, Table Top,
Dual Post)
70" (Touch Screen)
Call for Quote
Qty
Qty
Qty
Call For Quote
Call For Quote
PRINTERS
Advanced
Daily Rate
On-site
HP Laserjet Printer
$150.00
(+) $50.00
HP Color Laserjet Printer
$300.00
(+) $50.00
QTY
* On-site pricing is applied to orders that are not received prior to event set up date.*
Rigging
•PSAV must make all attachments to the rigging system, ceiling,
and supporting structure the building.
•Orders must be received 21 days prior to delivery to avoid
penalty rate, and guarantee equipment and crew availability.
•All rigging must conform to Show Management regulations.
•Please complete both pages of this form, and fax or email
diagrams along with this order form for a price quote.
•Signs must include necessary harnesses. PSAV will build custom
harnesses with adequate notice for an additional charge.
•Electrical signs must be in good working order and conform to
the National Electrical Code.
•Riggers work in minimum teams of 2. Clients cannot be used as a
substitute for riggers.
•PSAV will not "dead hang" items over 100 Ibs or 10' in length.
Chain hoists will be used for these Items.
•Banner placement must be approved in advance by General
Contractor and Henry B. Gonzalez Convention Facility.
Total charges will be confirmed to you via e-mail after receiving
this form.
•Labor Rates include the price of Crew and Lift.
•Electrical service must be ordered through preferred Electrical
Provider. Go to http://www.sahbgcc.com/
A Rigging Advance MUST be filled out for all rigging orders. Follow this link to complete - http://riggingadvance.psav.com/Rigging-Services
Rigging Labor
Straight Time:
7:00am—5:00pm (m–f)
Time-and-a half:
5:00pm—12:00am (m–f)
Double Time:
12:00am—7:00am (m–s)
Time-and-a half:
7:00am—5:00pm (Sat., Sun,
Holidays)
Double Time:
5:00pm—12:00am (Holidays)
Rate includes
2 riggers for 2
hours and Lift
Cost of an
additional
rigger per
hour
$600.00
$75.00
$750.00
$112.50
$900.00
$150.00
$750.00
$112.50
$900.00
$150.00
# of
Riggers /
Total
Hours
Rigging Equipment
1/2 Ton Motor
with Point
1 Ton Motor
with Point
Cable Pick/Dead Hang
per point
Advanced
On-site
$150.00
$165.00
$180.00
$198.00
$65.00
$71.50
Qty
Please call us at 210-308-0182 for
more information.
110
Booth / Room #:
Exhibitor Company Name:
City, State / Country, Zip:
Phone Number:
02 / 18 / 15
(
Contact:
)
-
Email:
Credit Card Number:
AMX
MC
Visa
Cell Number:
Expire Date(MM/YY):
/
(
)
-
Credit Card Billing Address:
Credit Card Billing City, State / Country, Zip:
Print Credit Card Holder Name(as it appears on card):
Card Holder Signature:
A valid credit card number with signature must be on file regardless of payment method. Total payment must accompany order.
With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request such
services and acknowledges full and complete understanding of the Terms and Conditions and Attachments.
View complete Terms & Conditions at: https://orders.smartcitynetworks.com/tc.aspx?center=017
Print Authorized Name Accepting Terms and Conditions:
Dedicated Wired Internet
Routers Allowed
Connection speeds of 3Mbps and up
Required for:
x
Web Casting
x
HD Streaming
x
Routers(wired or wireless)
Includes 5 Static Public IP Addresses
Authorized Signature Accepting Terms and Conditions:
Premium Wired Internet
No wired or wireless routers
Basic Wired Internet
No wired or wireless routers
Shared Connection speeds up to 10Mbps
Recommended for:
x
Wired Cyber Cafe
x
Social Media Feeds
x
Multi Media Downloads
Includes 1 Static Private IP Address
Shared Connection speeds up to 1.54Mbps
Recommended for:
x
Email
x
Surfing the Internet
Supports 1 device only
ORDER ON LINE: https://orders.smartcitynetworks.com/ordering.aspx
***Incentive rate applies to orders received with payment 14 days prior to 1st day of show move-in***
1. Shared Internet Services – Routers Prohibited
QTY
Incentive
Base
On-Site
$1,095
$150
$199
$695
$1,395
$185
$299
$895
$1,674
$222
$358
$1,074
$3,495
$5,900
$7,850
$995
$4,370
$7,375
$9,810
$1,194
$5,244
$8,850
$11,772
$1,433
$185
$50
$125
$225
$62
$125
$270
$74
$125
$275
$415
$465
$345
$520
$575
$414
$624
$690
a. Premium Internet Service
b. Additional Devices for Premium Service
c. Upgrade to Public IP Address for Premium Internet Service
d. Basic Internet Service
Total
2. Dedicated Internet Services – Routers Supported
a. Dedicated 3Mbps
b. Dedicated 6Mbps
c. Dedicated 10Mbps
d. Upgrade to 29 Public Static IP Addresses
Higher Bandwidth Services Available – Please call (888) 446-6911 for quote.
3. Internet Equipment & Labor
a. Switch Rental – up to 24 ports
b. Patch Cable (up to 50’) – Cat5e
c. Labor / Floor Work – Fee Per Hour
4. Voice Services: PBX Service – Domestic LD Included
a. Single Line –
Instrument,
Int’l LD
b. Multi-line Phone w/ 1 main number & 1 rollover line
c. Speaker Phone Line w/ Polycom Instrument
5. Special Quote – Attachment A or Statement of Work (if applicable)
6. Distance Fee of $500 Internet / $100 Telephone for each line outside the convention venue x (number of lines)
For extension of 3rd party data circuits (ISDN, DSL, T-1, DS3, Ethernet) please call for quote.
Send Completed Orders with Payment and Floor Plan To:
SMART CITY NETWORKS
5795 W. Badura Avenue, Suite 110 Las Vegas, NV 89118
(888) 446-6911 FAX (702) 943-6001 [email protected]
Effective January 1, 2015 – December 31, 2015
Customer No: 2015
SUBTOTAL
ESTIMATED 10% TAX / FEES
GRAND TOTAL
- 017 - 367 -
111
INTERNET - NETWORK / TELEPHONE SERVICE CONTRACT
Billing Company Address:
Show Dates:
03 / 07 / 15 To 03 / 08 / 15
Incentive Order Deadline:
Billing Company Name:
Network Security Declaration
Center: H e n r y B G o n z a l e z C C ( 0 1 7 ) - T x
Show: RCI 30th International Convention & Trade Show
Company Name:
Booth / Room #:
Customer / Ref #: 2015 - 017 - 367 -
The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for
Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as
noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer
representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage.
Network Security Policy:
Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software,
Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others
from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may
cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or
without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately
resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or pr oblem
resolution.
Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol
(ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable
troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City
network(s).
Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on
the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444.
Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service
representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a
customized alternative.
Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident
that we can provide network services that perform as expected for all clients.
*** Please inform all show site personnel about the importance of Smart City’s Network Security
compliance issues ***
*** Services are activated after Smart City is in receipt of this signed declaration of compliance with our
network security requirements ***
Device(s) Operating System:
Total # of Devices:
Norton
Type of Anti-Virus Software Installed:
/
Virus Scan Last Updated - Date:
Are You Renting Computers?
Rental Company Contact:
Yes
/
No
McAfee
Other:
Security Updates Last Performed - Date:
/
/
Rental Company Name:
Contact Number:
With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s
network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest
patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s
equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges
may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer
acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested
service(s) and is subject to change without notice.
Signature
Date
Printed Name
Title
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
112
Floor Plan – Communications Cable
Center: H e n r y B G o n z a l e z C C ( 0 1 7 ) - T x
Show: RCI 30th International Convention & Trade Show
Company Name:
Booth / Room #:
Customer / Ref #: 2015 - 017 - 367 -
Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications
cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted
pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own
floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one
floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”,
designated location of items within the booth, surrounding booths, scale-length and width).
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
X
= Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be
delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the
default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of
services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services
within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment “T”.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”.
For Smart City to
perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work,
hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth.
A minimum of one surrounding Booth or Aisle # is required (two or
more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10)
. Scale = 1 Box is equal to
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
ft.
113
Floor Plan – Communications Cable
Center: H e n r y B G o n z a l e z C C ( 0 1 7 ) - T x
Show: A B C E X A M P L E S H O W
Company Name: A B C E X A M P L E C O M P A N Y
2 5 0 2
Booth / Room #:
Customer / Ref #: 2014 - 017 - XXX - XXXX
Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications
cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted
pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own
floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one
floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”,
designated location of items within the booth, surrounding booths, scale-length and width).
X
= Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be
delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the
default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of
services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services
within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment “T”.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”.
For Smart City to
perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work,
hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth.
A minimum of one surrounding Booth or Aisle # is required (two or
more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10)
A B C
E X A M P L E
20 X 20
. Scale = 1 Box is equal to
2
ft.
S H O W
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
114
Dear Exhibitor
Congratulations on your decision to exhibit. With planning, persistence and technology, your
investment will deliver a solid return.
Planning You’re making a significant investment. Let potential visitors know where your booth
will be located and what products will be displayed. Effective methods: email, postcards,
mentions on your website, Twitter, Facebook, LinkedIn and all customer communications. Plan
your booth layout so that it is inviting and most important, that signage makes it clear what your
company offers.
Persistence The end of the show is not the end of the show. It’s the beginning of the allimportant follow-up process. Most of your competitors (Over 70 percent according to the Center
for Exhibition Industry Research) will not follow up, not even once. Here is where you can get a
huge return on your investment in the show.
Technology Why do so few exhibitors actually follow up on their leads? It isn’t necessarily
that they are lazy – the vast majority are not. Follow-up can be time-consuming. It can be
unproductive without the right tools. Fortunately, at your show the right tools are available. The
cost is a tiny fraction of your total show investment.
According to a LinkedIn survey, the biggest challenge for exhibitors is identifying their best trade
show sales leads. Exhibitors using lead technology from Bartizan, your event’s official provider,
can identify their best leads in minutes, even if they have thousands of leads. Bartizan has
systems appropriate for most any exhibitor, regardless of size or budget.
What you get with every Bartizan lead retrieval system:
x
x
x
x
x
Ease of use
Unlimited standard and customizable follow-up codes
Electronic note entry
Immediate access to your data
A database that you can filter to identify your best leads
For the features offered by each system, see below. Here’s wishing you a successful, profitable
event. And remember, investing just a small fraction of your total show outlay in lead technology
can make all the difference.
Best Regards,
Lew Hoff
President, Bartizan Connects
Bartizan Connects • 217 Riverdale Ave. • Yonkers, NY 10705 • Toll Free: (800) 899-2278 • www.bartizan.com
115
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Modernize Your Booth Marketing
iLeads Cloud-Based Lead Retrieval
What is the iLeads App?
Improve Your Show Efficiency and Close More Deals Faster
The award winning iLeads is the first and most widely used exhibitor lead
management app. Capture leads by typing Badge ID # or scan the Barcode
when available.
Supported devices:
iPod touch®, iPhone®, iPad®
(Minimum Operating System required is 7.0
Android™ Smartphone, tablet or Android based Kindle
(Minimum Operating System required is 4.0.3)
Contact Management.
Works Offline
Capture sales leads anywhere, any time.
Customizable. Add action items and notes to leads.
Follow up instantly by tapping attendee’s telephone # or email address
Live Reporting. Run real-time lead analysis reports.
Backed up and synched on a secure website.
Marketing Extras, included, no extra charge
x Attendee Notification
Bartizan e-mails each attendee with an interactive list of the booths they visited.
Lets attendees follow up on you.
x
Lead Management Software
Using LeadsLightning, track the attendees who stopped by your booth. View, sort, print and download leads.
Identify best leads by filtering and prioritizing.
Access anywhere, anytime up to 6 months after the show.
116
Bartizan Connects • 217 Riverdale Ave. • Yonkers, NY 10705 • Toll Free: (800) 899-2278 • www.bartizan.com
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Mobile Lead Management Packages
All Lead App Packages Include:
iLeads App Data Licenses for Your Booth
Lead Retrieval Options
QTY
ORDER BY
ORDER BY
2/5/2015
2/19/2015
iLeads App: Master License
Capture leads by typing Badge ID # or scan barcode if available,
using your own iPod touch, iPhone, iPad.
(Minimum Operating System required is 7.0)
ONSITE
$180.00
$190.00
$200.00
$79.00
$89.00
$99.00
$49.00
$59.00
$69.00
$280.00
$305.00
N/A
$360.00
$385.00
N/A
$440.00
$465.00
N/A
TOTAL
Android Smartphone, tablet or Android based Kindle
(Minimum Operating System required is 4.0.3).
Package includes: iLeads app downloaded from the app store, event set-up
SM
through unique access code and LeadsLightning Post Show Management
Software.
Additional Licenses: 1 to 2
Allow your entire team to collect leads.
2nd and 3rd license: Pricing based per license
Additional Licenses: 4 plus
Allow your entire team to collect leads.
4th license +: Pricing based per license
PLEASE NOTE: When purchasing additional licenses a Master license
must always be purchased.
iPod touch Rental: Includes iLeads lead retrieval app pre-loaded.
Package includes: Event set-up through unique access code and
SM
LeadsLightning Post Show Management Software.
iPad Rental: Includes iLeads lead retrieval app pre-loaded.
Package includes: Event set-up through unique access code and
SM
LeadsLightning Post Show Management Software.
iPad Rental with 3G Service: Includes iLeads lead retrieval
app pre-loaded
Package includes: Event set-up through unique access code and
SM
LeadsLightning Post Show Management Software.
Company Name ________________________________
GRAND TOTAL ________________________________
Order Online: http://shop.bartizan.com/RCI.html
Fax to: 914-965-7746
117
Bartizan Connects • 217 Riverdale Ave. • Yonkers, NY 10705 • Toll Free: (800) 899-2278 • www.bartizan.com
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Order Online: http://shop.bartizan.com/RCI.html
Contact
Information
Fax Order to: 914-965-7746
iLeads Only:
COMPANY: ____________________________________________BOOTH #: ______________
Please provide First Name, Last Name and
Email address of person to receive the
ADDRESS: ___________________________________________________________________ Event Access Code.
Recipient will also receive the User Name &
CITY: _____________________STATE: ________ZIP:____________COUNTRY:____________ Password to access your company’s leads
on LeadsLightning.
PHONE#: _________________________________ FAX #: _____________________________ Name:
__________________________________
ORDER CONTACT: _______________________ EMAIL: ______________________________
Payment
Email:
ONSITE CONTACT: _____________________________CELL #: ________________________ ___________________________________
ORDER ONLINE:
http://shop.bartizan.com/RCI.html
Please Note: Upon placing this order you agree to the full Terms &
Mail Checks to:
Bartizan Connects,
Attn: Customer Service
217 Riverdale Avenue,
Yonkers, NY 10705
Phone: 800.899.2278
My Tradeshow Connections:
Conditions listed below. For those exhibitors who choose to rent an
iPod touch® or iPad® please return device to Bartizan Connects
within 4 business days using the FedEx label provided.
Order by Fax: 914-965-7746
All attendees will receive an email a few days after the show
containing a list of booths that they visited, extending your reach after
the show. To make the most of this free listing please log on to:
www.leadslightning.com/leadslightning/RCI2015 to provide your info
online. Without your complete company contact information, the list
sent to attendees will contain only your name and booth number.
TERMS AND CONDITIONS
1.
2.
3.
4.
Cancellations made 7 or more days prior to the event are subject to a $50.00 cancellation fee. Cancellations made less than 7 days prior to the event will result
in forfeiture of the entire rental fee.
Limitation of Liability: Bartizan bears no responsibility for any consequential damages suffered by the exhibitor. Its liability is limited to the cost of the goods
and services it provides. Bartizan is not responsible for events beyond its control such as power failures, erratic electrical power, exhibitor's failure to comply
with instructions or force majeure.
It is the Exhibitors responsibility to ensure that the device they use at the show meets the minimum requirements to run the iLeads app.
Exhibitor is responsible for returning the rental device to Bartizan Connects within 4 business days using the FedEx label provided.
Replacement cost for lost equipment: iPod Touch®: $300.00. iPad®: $650.00
PAYMENT
Check# __________
____________________________________________
__________________________________________
Cardholder Name
Authorized Signature
(Card holder & signature represents above company and authorizes this credit card to be used as payment for this contract)
__________________________________________________
Card Number
_______________
Expiration Date
_____________
Security Code
118
Bartizan Connects • 217 Riverdale Ave. • Yonkers, NY 10705 • Toll Free: (800) 899-2278 •
www.bartizan.com
Frequently Asked Questions
Why use Lead Retrieval at my show?
We are in an information age and lead retrieval is all about information and the sharing of
information. It's more important than ever to capture every solid lead to gain competitive
advantage. Use this information to follow-up on leads with mailings and phone calls.
Eliminate the usual 30-day lag time taken up by retyping, cleaning up, and following up
leads obtained at trade shows to days, even hours, and increase sales. Your leads don’t
get COLD. After 2 weeks, customers have lost 50% of their interest. With our lead retrieval
products, you can import lead data into Saleforce.com, ACT, Goldmine, Outlook, CRM
software, Excel, Word, etc.
Attendees are far more likely to receive the information they want in a timely manner when
exhibitors use Lead Retrieval.
What is Lead Retrieval?
Capture each potential lead electronically without worrying about losing business cards or
important information discussed.
Lead retrieval is a vital tradeshow service that is essential to your success. All attendees
visiting the show floor will have a name badge that contains encoded contact and
registration information as well as any demographic data. This information is not available
on a business card and you have the insurance that the info is digital form - you won’t
have to decipher anyone’s handwriting. Our lead retrieval systems decode store the
information electronically for your follow-up use. It organizes your leads into one location
so you can track those important buyers that visited your booth.
Why are business cards not enough?
Not every exhibitor realizes that the information contained on an encoded form or on an
attendee badge is much more comprehensive than that which is contained on a business
card. A registration form requires that attendees provide specific valuable demographic
information.
How will technical support be provided on-site?
Technical support is available during show hours to those Exhibitors who utilize the iLeads
App, whether on their own or rental device. Support # 914-375-7994
Bartizan Connects •
217 Riverdale Ave. •
Yonkers, NY 10705 •
Toll Free: (800) 899-2278
• www.bartizan.com
119
The RK Group L.L.C.
Exhibitor Service Menu for
RCI, Inc.
30th International Convention
and Trade Show
March 5-10, 2015
Revised: 11/11/14
120
Policies and Procedures
The RK Group L.L.C. Exhibitor Guiding Principles
1. All food orders are tastefully decorated and include appropriate serviceware and condiments.
2. Please advise if a table for the service is needed along with the show colors so The RK Group L.L.C.
can dress the service table properly. This includes exhibitors who plan to use counter space within
their booth as well.
3. All prices quoted herein are subject to a 20% Service Charge and 8.25% state and local sales
tax.
4. Orders must be received and paid in full or secured with a credit card two weeks prior to the start of
the show to avoid a late fee of $50.00 or 10% of the total order. The greater amount will be charged.
5. Orders may be paid by: Visa, Master Card, American Express or Check made payable to The RK Group
L.L.C.
6. Credit card information and authorization is a must be received to process your order. The card will
be charged 72 hours (3 days) prior to the start of your service for the total estimated amount plus
an additional $200.00 deposit. A final invoice and receipt will then be sent at the conclusion of the
Show… Copies of the Credit Card and Driver’s License must accompany any Credit Card Authorization
Form.
7. Any Additional orders will be charged to the provided credit card.
8. Please note when requesting specialty items, The RK Group L.L.C. will order and bill exhibitor for the
exact amount requested.
8. All electrical needs will need to be arranged through the Show’s electrician.
Henry B. Gonzalez Convention Center Exhibitor Sample and
Food Promotion Request Guidelines
1. Serving generic products (i.e. ice cream, popcorn, cookies, coffee, bottled water, ect.) is permitted only
when the product being served is purchased through The RK Group L.L.C. However exhibitors are
permitted to provide and use their own serving vessels (buckets, cups, bags) displaying their logo.
2. In the event that The RK Group L.L.C. cannot provide a specific product, the exhibitor must first obtain
verification from the Catering Sales Staff. Once confirmed the Event Services Manager of the Henry B.
Gonzalez Convention Center must grant permission.
3. Distribution of individual pieces of hard candy or chocolate mints from any source is allowed.
4. Exhibitors may provide 2 ounce, or less, samples of their individual brand name products.
5. Exhibitors may also provide 4 ounce, or less, samples of non-alcoholic beverages of their individual
brand name products.
6. Any exhibitor wanting to distribute alcoholic beverages must first receive permission from the show’s
management. The off duty police office must be notified. It is up to their discretion whether or not an
officer will need to be present. The RK Group L.L.C. and the Event Coordinator for the Henry B.
Gonzalez Convention Center need to be notified as well.
7. Requests for permission to serve food and/or beverage samples outside of these parameters must be
submitted in writing to the Event Service Manager. The written request must come from the customer
(licensee), and must contain the name of the exhibitor(s) or sponsor(s), date, time, location, the
product(s) to be served, and reason why.
All Pricing confirmed 6 months prior to show.
121
Exhibitor Services
Fees
Booth Delivery
Receiving & Storage Fee
$25.00 per delivery
Attendant & Bartender fee
Five consecutive hour minimum
$25.00 per hour
$250.00 per day
*TABC Certified Bartender is required when purchasing
Alcohol Beverages.
China Flatware
$2.50 per person
Ice
Consists of 5 pounds.
(Price includes labor and delivery of ice)
$25.00
Beverages
All beverage services include 8 oz. cups and cocktail napkins. One gallon equals approximately 18 – 20 servings.
Coffee
$54.00 per gallon
Regular
Decaf
Service Includes plastic spoons, cream, sugar, sweet n’low
& equal.
Lemonade
$50.00 per gallon
Fruit Punch
Agua Frecas
Service includes chilling dispenser and 5-gallon container.
Minimum order of 5 gallons required.
Assorted Hot Herbal Tea
$50.00 per gallon
Service includes plastic spoons, cream, sugar, sweet n’low,
equal & cut lemons.
Bottled Water (16 oz.)
$3.50 per bottle
Ice provided. Bottled waters can be served chilled if
requested.
Iced Tea
$50.00 per gallon
Service includes sugar, sweet n’low, equal & cut lemons.
Self Serve Water Unit
$75.00 per day
Service includes chilling dispenser, plastic glasses, trash
basket, etc…
Hot Cocoa
$50.00 per gallon
Spring Water - 5 Gallon
$25.00 per bottle
Assorted Sodas
$3.50 per can
Ice provided. Soft drinks can be served chilled if
requested.
All Pricing confirmed 6 months prior to show.
122
Exhibitor Services
Machine Rental
Electricity requirements will need to be made for all machines through the Show’s Electrician.
Margarita Machine
$350.00 per day - rental
Service includes 9 oz. Plastic glasses, cocktail napkins,
margarita salt, stirrers and fresh cut lime.
Rental Requirements
¾ Bartender Required
¾ Minimum of 3 gallons per order
¾ Power Requirements
¾ 110V, 20 Amps
¾ Approx. 20 minutes to freeze each batch
¾ Machine hold up to 2 Flavors
¾ Machine is attached to a rolling cart
¾ Cart Dimensions: 36” L x 34” x 21” W
Margarita Flavors
Classic Margarita, Strawberry, Mango, and Watermelon
Margarita Mix (Alcoholic)
gallon
Non-Alcoholic Mix
$100.00 per
$75.00 per gallon
ALL ALCOHOLIC BEVERAGES MUST BE SERVED
BY A TABC CERTIFIED BARTENDER
Antique Popcorn Cart
$350.00 per day - rental
Service includes 200 servings of all-in-one popcorn, bags
and cocktail napkins. Attendant required.
Rental Requirements
¾ Attendant Required
¾ Power Requirements
¾ 110V, 20 Amps
Additional Popcorn
$200.00 per case
One case contains 400 servings. Includes additional bags
Smoothie Machine
$350.00 per day - rental
Service includes 9 oz. Plastic glasses, cocktail napkins
Rental
¾
¾
¾
Requirements
Attendant Required
Minimum of 3 gallons per order
Power Requirements
¾ 110V, 20 Amps
¾ Approx. 20 minutes to freeze each batch
¾ Machine hold up to 2 Flavors
¾ Machine is attached to a rolling cart
¾ Cart Dimensions: 36” L x 34” x 21” W
Smoothie Flavors
$75.00 per gallon
Peach, Pina Colada, Strawberry, Mango, Cappuccino, or
Strawberry-Banana
Frozen Treats
Frozen Ice Cream Novelties
$2.75 each
Service includes assorted ice cream sandwiches, nutty
buddies, Bars and Popsicles with cocktail napkins.
Freezer Rental
$250.00 per day
Freezer requires one 120 volt, 2000 watt outlet. Freezer
comes skirted.
Premium Ice Cream Bars
$3.50 each
Service includes Dove, Klondike, & Snicker’s Ice Cream Bars
with cocktail napkins.
Miscellaneous Items
Candy Bars
$3.50 each
Assorted full size candy bars. May request specific type.
Minimum order of 2 dozen.
Dry Snacks
$3.50 each
Includes and assortment of nuts, chips, and pretzels.
Minimum order of 2 dozen
All Pricing confirmed 6 months prior to show.
123
Exhibitor Services
Bakery Items
All bakery services include 6’’ disposable plates and cocktail napkins.
Assorted Breakfast Breads
$33.00 per dozen
Consists of croissants, bagels, fruit Danish, sliced breads,
cream cheese, sweet butter, and berry preserves.
Assorted Donuts
$24.00 per dozen
Consists of powdered, cream and jelly filled, and cake
donuts.
Assorted Pick-Up Sweets
$28.00 per dozen
Consists of Petite Fours, lemon squares, pecan squares,
brownies, and blondies.
Assorted Fresh Baked Cookies
$26.00 per dozen
Consists of chocolate chip, oatmeal raisin, peanut butter,
sugar gourmet, and white chocolate macadamia nut.
Sandwiches
Texas Carryout Box Lunches
$19.00 each
Includes service ware, sandwich, condiments, one piece of
fruit, cookie, and pasta salad. Choice of honey ham &
cheddar, smoked turkey & swiss, and roast beef &
provolone.
Pre – Made Sandwich Tray
$155.00 per tray
Includes 6’’ disposable plates, service ware, cocktail
napkins, 1 dozen assorted sandwiches, condiments, and
relishes.
Hors D’oeuvres
Other Items are available... Ask us!!!!
All services include 6’’ disposable plates, service ware, and cocktail napkins.
Chili con Queso
$3.00 per serving
Served with tostada chips and homemade salsa.
Minimum of 100 servings.
Spicy Buffalo Wings
$3.25 per serving
Served with bleu cheese dip and celery sticks.
Minimum of 100 servings.
Quesadillas
$3.25 per serving
Filled with smoked chicken and pepper jack cheese.
Minimum of 100 servings.
Cheese Display
$6.50 per serving
Consists of domestic and imported cheeses, and garnished
with whole fresh fruit, old world breads, and gourmet
crackers.
Minimum of 35 servings.
Grilled & Fresh Vegetables
Served with creamy dips.
Minimum of 35 servings.
$6.00 per serving
Fiesta Pinwheels
$3.00 per serving
Exotic tortillas rolled with assorted fillings.
Minimum of 100 servings.
Bruschetta
Prosciutto, tomato and olive spread.
Minimum of 100 servings.
$3.25 per serving
Jalapeno Chicken Bites
With buttermilk dressing.
Minimum of 100 servings.
$3.75 per serving
Assorted Oriental Dumplings
With ginger-soy dipping sauce.
Minimum of 100 servings.
$3.25 per serving
Spanakopita
$3.00 per serving
Phyllo with crispy spinach and feta crumbles.
Minimum of 100 servings.
All Pricing confirmed 6 months prior to show.
124
Price Per Unit
Deposit
Grand Total:
Sub Total:
20% Service Charge:
8.25% Sales Tax:
Attendant Required
$200.00
Total
Revised: 11/11/14
*** PLEASE REMEMBER - TO SEND COPIES OF YOUR CREDIT CARD AND DRIVER’S LICENSE
ALONG WITH YOUR SIGNED CREDIT CARD AUTHORIZATION ***
IF WE DO NOT RECEIVE – WE CANNOT CONFIRM YOUR ORDER
ANY ADDITIONAL ORDERS TO BE BILLED TO CREDIT CARD ABOVE
Sign for authorization: _____________________________________________________
Table Needed
Item
Date
Quantity
Exp Date:
Time
Address:
Name on Card:
Card Number:
Security Code:
Booth Name:
On-site Contact:
(Authorized signee)
Phone #:
Cell #:
Fax #:
Booth Number:
Show Dates:
Please Return This Page Only To:
210/225-4535 (Fax) 210/224-5120
Exhibitor Order Form & Credit Card Authorization
Company
Name:
Phone #:
Cell #:
Fax #:
Contact Email:
Booth Drape Colors:
Trade Show Name:
Location of Exhibits:
125
30th International
3027 Sable Crossing
San Antonio, TX 78232
Phone: 210-637-7229
Convention & Trade Show
Fax: 210-637-7243
Henry B Gonzalez Convention Center
March 5-10, 2015
San Antonio, Texas
[email protected]
DISCOUNT DEADLINE DATE: February 10, 2015
FLOWERING & GREEN PLANTS (Rental)
[ ] Yellow
[ ] White
[ ] Lavender
Mum
[ ] Pink
[ ] Orange [ ] Yellow
Kalanchoe [ ] Red
[
]
Red
[
]
Pink
[ ] White
Azalea
[ ] Pink
[ ] Orange
Bromeliad [ ] Red
Large
[ ] Fern
[ ] Ivy
Small
[ ] Fern
[ ] Ivy
2-3 ft. Green Plant
4 ft. Green Plant
5 ft. Green Plant
6 ft. Green Plant
7 ft. Green Plant
8 ft. Green Plant or taller
Container Selection: [ ] Black [ ] White
FLORAL SERVICES
12" high Seasonal Vase Arrangement
18" high Seasonal Vase Arrangement
20" high Tropical Vase Arrangement
24" high Tropical Vase Arrangement
Bud Vase / Boutonniere / Corsage
Glass Fishbowl for business cards, candy, etc.
Color Preference?
(Pay standard price if ordering after deadline or at showsite)
DISCOUNT PRICE
$25.00
$25.00
$40.00
$40.00
$40.00
$25.00
$42.00
$52.00
$62.00
$72.00
$85.00
$15.00 ft.
STANDARD PRICE
$30.00
$30.00
$45.00
$45.00
$45.00
$30.00
$47.00
$57.00
$67.00
$77.00
$90.00
$16.00 ft.
FREE
FREE
DISCOUNT PRICE
$60.00
$80.00
$70.00
$90.00
Quoted
$25.00
STANDARD PRICE
$65.00
$85.00
$75.00
$95.00
Quoted
$30.00
QTY
QTY
TOTAL
TOTAL
Special Request?
Subtotal
DESIGNER SERVICE:
Meet us at our booth for consultation. Date_________ Time__________
Add 8.25% Sales Tax
TOTAL
Contact Name:________________________________
PAYMENT AND CANCELLATION POLICY: Payment must accompany order to receive discount prices. All orders must be paid-in-full prior to close of show.
Adjustments cannot be made after show closes. Rental items cancelled after move-in begins will be refunded at 50% of the original cost. Floral items cannot be
refunded after move-in begins.
F
L
O
R
A
L
O
R
D
E
R
RENTAL POLICY: Rental prices include delivery & pickup, container, and maintenance. Rental items and containers remain the property of Convention Foliage
Unlimited. Missing items will be charged to the exhibitor at twice the showsite rate. All prices are for the entire show. Substitutions may be necessary due to seasonal
or geograhical availability. Consult us for items not listed.
COMPANY NAME _________________________________________________________________________
BOOTH #__________________
ADDRESS
________________________________________________________________________________________________________________________
(Street)
(City)
(State)
(Zipcode)
ORDERED BY _________________________________________________
PHONE______________________________________________
FAX __________________________________________________________
E-MAIL______________________________________________
Payment Information
[ ] Visa
[ ] MC
[ ] AmEx
[ ] Discover
[ ] CHECK ENCLOSED (Payable to CONVENTION FOLIAGE UNLIMITED in US funds drawn on US bank)
CARD #__________________________________________________________
Print Cardholder Name __________________________________________
Security Code ___________
Exp. Date _____________
Signature______________________________________________
www.conventionfoliage.com
rev. 01/14
F
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Photography by Tony Kawashima, Inc.
Exhibit Photography Order Form
1. Basic Exhibit Photos: 1-2 views, original high-res images
Burned to CD with all rights transferred-----------------------------$125.00
th
RCI 30 International
Convention and Trade Show
March 5-10, 2015
2. Detailed Exhibit Photos: 3-5 views, original high-res-images
Burned to CD with all rights transferred-----------------------------$150.00
Extra CDs @ $10.00 per disk: ____ x $10.00=
$ _______
Sub Total:-------------------------------- $ _______
Shipping:------------------------------------$10.00
Total-----------------------------------------$________
Please make check payable to: Photography by Tony Kawashima, Inc.
Convention Name _____________________________ Date _____________________
Name of Exhibit ________________________________________ Booth No. __________
Credit Card Number ______________________________________ Visa, MC, Amex ( circle)
Expiration ____ / _____ / ______ Security Code __________
Your Name____________________________________ Email __________________________
Company ___________________________________________ Phone _______________________
Address_________________________________________________________________________
Name, phone # and email of on-site exhibit contact (if different from above):
Preference for Exhibit Photo* Empty __________ Posed w/staff ___________ w/crowd ___________
*every attempt will be made to accommodate your request as long it does not conflict with conference
photography commitments. Please contact me prior to event to arrange times. All orders payable in advance.
Signature (required) _____________________________________________________
Photography by Tony Kawashima
2332 San Leandro, Tustin, CA 92782 [email protected]
714-731-8009
www.tonykphoto.com
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