1. Healthcare

NCMS 2015 Poster/Media
Competition Rules
It’s time to start planning for the NCMS
2015 Media Competition to be at the
Bellagio, Las Vegas, NV.
The poster
contest has been expanded over the past
few years into something even bigger and
better--it isn’t just a poster contest
anymore!
There is also a media
competition for you to display your
electronic presentations that have been
produced for your security education
programs. These media displays will be
judged along with the posters, and
winning displays will also be awarded
ribbons.
1. GENERAL RULES
a. Posters and media displays must be
submitted by members to their respective
Chapter Officers for review and approval
for submission to the contest.
Virtual
Chapter members may submit their
posters to the Chapter Liaison for review
and authorization to represent the
Chapter.
b. All poster and media display entries
must be received by 23 May 2015. Posters
and Media must have the Entry Reference
Number clearly marked on the outside of
the package.
Posters should be mailed to:
C. Martin Company
Attn: Susan Martinez (NCMS)
3395 W Cheyenne Ave, STE 102
N. Las Vegas, Nevada 89032
PoC: Susan Martinez, Silver & Gold Chapter
Phone: 702.656.8080
email: [email protected]
Media Hard Copies should be mailed to:
Raytheon
Attn: Rick Knight (NCMS)
1300 Eubank Blvd SE
Albuquerque, NM 87123
Media/Poster Guidelines
Rev 11/18/2014
POC: Rick Knight
Phone: 520.505.1311
Email: [email protected]
c. All entries will be on display at the
National Seminar. The Chapter Chairs will
serve as the judging committee. All
Chapter
Chairs
and
representatives
present at the June Chapter Chair
Meeting are eligible to be judges. The
judges will evaluate the posters and media
displays on the basis of originality,
security message, and graphic concept.
The winners in each category will be
announced during the Seminar. First,
Second, Third Place and Honorable
Mention ribbons will be awarded to the
winning Chapters for each poster category
and media display entry. The attendees at
the Seminar will also have the opportunity
to select their favorite poster, and it shall
be recognized as the “People’s Choice
Award.”
d. Any poster and media display entries
that do not conform to the rules and entry
guidelines will be ineligible. Posters should
be in good taste and not contain materials
that could be considered infringements on
any copyrights or trademarks.
If the
Media
Competition
Committee
Chairperson determines that a poster
violates the above requirements, the
poster shall be presented to the Awards
and Seminar Committee Chairpersons for
review and decision, which will be final.
e. If the judges believe that an entry has
been submitted in the wrong category,
they shall make their recommendation to
the
Media
Competition
Committee
Chairperson. He/she will consider the
recommendation and render a decision.
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f. In accordance with the release
statement included on the entry form
submitted with the poster/media entries,
NCMS may reproduce and distribute the
winning entries. NCMS reserves the right
to modify winning entries by placing the
NCMS logo on the poster/media in a
manner that does not detract from the
theme of the poster, materials or
trademarks. The entry form for the
Professional
Design
Category
will
specifically include a pledge to continue
distribution by the originator on the same
terms as before the contest, to preclude
price increases as a result of an item
winning an NCMS award.
g. All Entries are available for pickup and
return at the end of the Seminar, and
Non-winning entries may be resubmitted
in subsequent media competitions.
2. POSTER CONTEST GUIDELINES
a. The entry categories are:
(1) Member Contemporaneous Design.
Contemporaneous category entries must
have been used in security awareness
programs.
(2) Member New Design. New Design
category entries must be original designs
and may be hand drawn sketches, as well
as finished originals. New design category
entries, as a minimum, must include a
sketch; a written description of the design
alone will be ineligible.
(3) Professional Design. The Professional
Design
category
is
intended
for
government agencies and companies who
have security education of people outside
of their agency as a primary mission.
Media/Poster Guidelines
Rev 11/18/2014
Examples include, but are not limited to:
NCIX, IOSS, and NRO.
a. Each Chapter may enter up to four
posters in each category: Member
Contemporaneous and Member New
Design. This entry limit also applies to the
Professional Design category for each
agency or company that participates.
b. Participants must designate the
category for which the poster is to be
judged. The Media Competition Committee
Chairperson will review all entries and
may, at his/her discretion, re-designate
the category in which a poster is to be
judged.
c. Each poster entry must have a card or
label (3” x 5”) affixed to the front of the
poster
entry
with
the
following
information:
(1) Title or Identification
(2) Category
(3) Sponsoring Chapter (not required
for
the
Professional
Design
category)
(4) Entry reference number (file name
referenced below) in the following
format to be assigned by the
Chapter Chair: (Chapter Number,
Chapter Name, Category, and
Number within Category. Example:
30SonoranNewDesign1)
Additionally, each poster must have a
document protector permanently affixed to
the back of the poster. This is where a
copy
of
the
poster
contest
registration/release form shall be placed.
Once this document is placed in the
document protector, the protector should
be sealed with tape to prohibit the loss or
misplacement of the required entry form.
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d. Recommended poster size is 17 inches x
22 inches. Posters must be mounted on
poster board or similar rigid material to
facilitate their display.
e. A Poster/Media Competition Entry
Form must accompany all poster entries.
f. A softcopy of each poster must be
uploaded to the NCMS SharePoint site by
the Chapter Chair within the Chapter
Chair Liaison’s section under the 2015
Folder within the National Poster & Media
Contest folder by 23 May 2015. Verify
that the file name is in the following
format: (Chapter Number, Chapter Name,
Category, and Number within Category.
Example:
30SonoranNewDesign1
or
30SonoranContemporaneous4).
For
agencies or companies (Professional
Design Only) not going through a local
chapter, they may submit their softcopy to
the Chapter Chair Liaison directly at
[email protected]).
g. Chapter Chairs shall notify the Poster
and Media POC listed above in section b.
and cc the Chapter Liaison via email when
their entries are mailed and loaded into
SharePoint. The email subject shall read:
NCMS Chapter Number, Chapter Name,
Poster & Media Entry Submission.
(Example: 30 Sonoran Poster and & Media
Entry Submission).
The email should
contain the tracking number of the items
shipped to the above address listed in
section b. and a confirmation that all
applicable information was uploaded to
SharePoint. The email should also contain
the title/identification of the poster(s), in
what category the poster(s) is to be entered
and the submitting Chapter.
3. MEDIA CONTEST GUIDELINES
a. Media entries may include video
recordings (See below for file type
requirements), CD-Rom presentations,
PowerPoint Presentations,
Newsletters,
etc. If you have specific questions
concerning the applicability of your
display, contact the Media Competition
Committee Chairperson for guidance.
All video types can be submitted; however,
videos must be in one of the following
formats to play at the National seminar
Poster & Media Contest Booth:
MPEG-4 (.mp4), QuickTime Movie (.mov),
MPEG-2, AVCHD, DV&HDV.
b. Each media display item must have a
card or label (3” x 5”) affixed to it prior to
shipping with the following information:
(1) Title or Identification
(2) Sponsoring
Chapter
(unless
submitted
by
a
professional
organization)
(3) Entry reference number to be
assigned by the Chapter Chair (file
name referenced below 3 h) in the
following format (Chapter Number,
Chapter Name,
Category, and
Number within Category. Example:
30SonoranMedia1).
c. Media entries submitted by Chapters
must be submitted along with the entry
form to their respective Chapter Officers
for review and submission for the contest.
Each Chapter may enter a maximum of
two media displays. Government agencies
and companies who have security
education of people outside of their agency
as a primary mission (examples include,
but are not limited to: NCIX, IOSS, and
NRO) may enter only one media display.
d. The submitting Chapter, agency or
company will coordinate audio-visual
Media/Poster Guidelines
Rev 11/18/2014
Page 3 of 4
requirements with the Media Competition
Committee Chairperson at least thirty
days in advance of the National Seminar.
The submitting Chapter, agency or
company is expected to provide the
necessary equipment needed to display
the media in order to defray Society costs
unless the National Seminar Committee
already has the needed equipment
available at no additional charge.
title/identification of the poster(s) and in
what category the poster(s) is to be entered
and the submitting Chapter.
e. A Media Competition Entry/Release
Form must accompany all media entries.
This entry form must contain the request
for media equipment.
f. A softcopy of each media entry must be
uploaded to the NCMS SharePoint site
by the Chapter Chair within the
Chapter Chair Liaison’s section under
the 2015 Folder within the National
Poster & Media Contest folder by 23
May 2015. Verify that the file name is
in the following format: (Chapter
Number, Chapter Name, Category, and
Number within Category.
Example:
30SonoranMedia1)
(Professional
Design Only, not going through a local
chapter may submit their softcopy to
the Chapter Chair Liaison directly at
[email protected].)
g. Chapter Chairs shall notify the Poster
and Media POC listed above in section b.
and cc the Chapter Liaison via email when
their entries are mailed and uploaded to
SharePoint. The email subject shall read
(Chapter Number, Chapter Name, Poster &
Media Entry Submission. Example: 30
Sonoran Poster and & Media Entry
Submission). The email should contain the
tracking number of the items shipped to
the POC’s address listed in section b. and
a
confirmation
that
all
applicable
information was loaded into SharePoint.
The email should also contain the
Media/Poster Guidelines
Rev 11/18/2014
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