English - Pan-African Parliament

‫البرلمان األفريقي‬
Gallagher Convention Centre, Private Bag X16, Midrand 1685, Johannesburg, Republic of South Africa
Tel: (+27) 11 545 5000 - Fax: (+27) 11 545 5136 – Web site: www.pan-african-parliament.org
The Pan-African Parliament (PAP) was established as an organ of the African Union by the Protocol
to the Treaty Establishing the African Economic Community Relating to the Pan African Parliament
to provide a common platform for the full participation of the African peoples, the diaspora and the
grassroots organizations in discussions and decision-making on issues and challenges facing the
continent. In seeking to achieve its objectives, the Pan African Parliament intends to strengthen its
capacity to deliver by, among others, filling of the position of Assistant Clerk.
The Pan African Parliament is therefore inviting applications from citizens of the African Union
member states with exceptional skills, competences and track records of capacity to deliver excellent
services in an international organizational setting.
Assistant Clerk
Midrand, Johannesburg, Republic of South Africa
Senior Assistant Clerk
1. Under the Supervision of the Senior Assistant Clerk. The main duties and responsibilities of
the Assistant Clerk are:
Keep up-to-date PAP membership list and ensure circulation of Attendance List of Members in
the Chamber/Conferences with the view to capturing factual attendance;
Daily production and keeping of list of speakers for submission for debates;
Support the Senior Assistant Clerk in drafting Order of Business for the Plenary;
Draft Votes and Proceedings;
Draft Notices of Meetings;
Prepare the orientation and swearing of new Members of Parliament;
Draft minutes of meetings arranged by the Unit;
Draft reports of meetings under the guidance of Senior Assistant Clerk;
Follow up confirmation of the Invited Guests for Plenary and Conferences;
Prepare and submit periodic reports on activities of the Unit or specific missions;
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Perform any other duties as assigned by the Supervisor.
2. Qualification and Experience
Candidates must have Bachelor’s Degree in International Relations, Political Science, Public
Administration, Law, related Social Science discipline or equivalent relevant professional
qualification from a recognized institution with a minimum of two (2) years of relevant work
experience in a similar position in a National or Regional Parliament.
An advanced University Degree or a relevant professional postgraduate diploma in the field (Masters
Degree or equivalent) would be an added advantage;
3. Required Skills and Competencies:
Excellent drafting skills.
Exceptional interpersonal and communication skills.
Teamwork orientation and ability to interact harmoniously and effectively in a multi-cultural
environment with colleagues from diverse disciplines, backgrounds and cultures.
Demonstrate ability to make objective decisions and resolve problems, exercising the highest
sense of responsibility in the handling of confidential and sensitive issues in a reasonable and
mature manner.
Diplomatic skills and the ability to generate innovative, practical solutions to challenging
situations, with tact and emotional maturity.
High ethical standards, professionalism and integrity.
4. Tenure of Appointment:
The appointment will be made on an AU three-year (3) Regular Contract, of which the first year will
be considered a probationary period.
5. Language Requirement:
Proficiency in one of the African Union working languages is required. Knowledge of other working
languages would be an added advantage.
6. Age Requirement:
Candidates must preferably be between 24 and 35 years old.
8. Gender Mainstreaming:
The PAP is an equal opportunity employer and qualified women are strongly encouraged to apply.
7. Application:
To apply, please submit the following:
A letter stating reasons for seeking employment with the PAP;
A detailed and updated CV, indicating your nationality, age and gender;
Names and contact details (including e-mail addresses) of three references;
Certified copies of degrees, diplomas and other academic certificates.
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8. Remuneration:
An indicative basic salary of US$ 24, 056.00 per annum plus other entitlements such as post
adjustment (57% of basic salary), housing allowance, and education allowance among others in
conformity with the rules and procedures applicable to internationally recruited staff of the African
9. How to Apply:
To apply for this vacancy, candidates are required to submit the following:
 A motivation letter demonstrating suitability for the job applied for and stating reasons for
seeking employment with Pan African Parliament (PAP).
 Detailed and updated curriculum vitae, including nationality, age and gender.
 Three (3) referees with good knowledge of candidate’s work. Please provide referees’ contact
details – telephone, fax and e-mail addresses.
 Certified copies of educational qualifications – degrees, diplomas and certificates, where
 A recent performance appraisal (for internal candidates only).
10. Closing Date of Applications:
Applications must be received not later than Thursday, 26 February, 2015 and should be addressed
Deputy Clerk – Finance, Administration & Human Resources
Pan African Parliament
19 Richards Drive
P/Bag X16
Midrand, 1685
South Africa
Telephone: +27 (0)11 545 5000 |
E-mail: [email protected]
[email protected]
Only candidates who meet the requirements for this position will be contacted.
For more information on the Pan African Parliament, please visit PAP web site at
Only shortlisted candidates will be contacted
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