1. Art and Diseño

COUNCIL OF THE VILLAGE OF YELLOW SPRINGS
REGULAR COUNCIL MEETING
AGENDA
IN COUNCIL CHAMBERS @ 6:00 P.M.
Monday, February 2, 2015
Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on
items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda
will be heard during Council’s consideration of said item. A Sign-In sheet will be made available on the small table at
the rear of the Council Chambers. Please write your name and the topic you wish to discuss.
CALL TO ORDER
ROLL CALL
EXECUTIVE SESSION (6:00)
For the Purpose of Discussion of the Hiring of a Village Official.
ANNOUNCEMENTS (7:00)
Happy Birthday, Brian!
REVIEW OF MINUTES
Review of Minutes of January 20, 2015, Regular Council Meeting.
Review of Minutes of January 22, 2015, Special Council Meeting.
REVIEW OF AGENDA
At this time, Council may add to the Agenda any other such matters as they may wish to discuss.
I.
PETITIONS/COMMUNICATIONS
The Clerk will receive and file:
Brian Housh re: HRC Funding Request Form and Resolution 2013-05
Brian Housh re: Street Musician Performer Agreement
Brian Housh re: Proposal for 2015 YSAC Member Show
Brian Housh re: Next Century Cities
Pastor Aaron Saari re: Thank You to PD
MJ Gentile re: Drug Task Force and Wetland
On Line Only:
WRF Article
GCCOA re: Estate Planning Workshop
GCCOA re: Dementia
Greene Co. Circles re: Newsletter
II.
PUBLIC HEARINGS/LEGISLATION (7:15)
Reading of Resolution 2015-04 Naming Approved Check Signers
Reading of Resolution 2015-06 Approving the Name “John A. Eastman Water Reclamation
Facility” for the Water Treatment Plant
III.
CITIZEN CONCERNS
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IV.
SPECIAL REPORTS (7:30)
Public Art Commission Annual Report to Council
V.
OLD BUSINESS (7:40)
Sidewalk Repair and Funding Discussion
2015 Goals Update
VI.
NEW BUSINESS (8:15)
Utility Delinquencies
Levy Timeline
VII.
VILLAGE MANAGER AND ASSISTANT VM REPORTS (8:40)
VIII.
CLERK’S REPORT
IX.
EXECUTIVE SESSION
For the Purpose of Discussion of Potential or Pending Litigation.
X.
FUTURE AGENDA ITEMS
Resolution 2015-05 Approving a Contract with ___ for Legal Services
Council Retreat Topics
Review of CEDA Agreement with Miami Township re: CBE (AVM)
Human Relations Commission Annual Report to Council (2/16/15)
CAP annual report to Council (3/2/15)
Discussion Regarding Amending Tap-In Fees
Recommendation from Planning Commission Re: Amending Zoning Permit Fees
Direction for Economic Sustainability Commission (AVM)
Quarterly Budget Review (4/20/15; 7/20/15; 10/19/15)
Bi-Annual Goal Review (July)
XI.
ADJOURNMENT
The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on
Tuesday, February 17, 2015 in Council Chambers, John Bryan Community Center, 100 Dayton
Street.
The Village of Yellow Springs is committed to providing reasonable accommodations for people with disabilities. The Council meeting is
wheelchair accessible. Any person requiring a disability accommodation should contact the Village Clerk of Council’s Office at 767-9126 or via
e-mail at [email protected] for more information.
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Council of the Village of Yellow Springs
Minutes
In Council Chambers @ 7:00 P.M.
Monday, January 20, 2015
CALL TO ORDER
President of Council Karen Wintrow called the meeting to order at 7:04 pm.
ROLL CALL
Present were President Karen Wintrow, Vice President Lori Askeland, Gerry Simms, Brian Housh
and Marianne MacQueen. Village Manager Patti Bates was present, as were Assistant Village Manager
John Yung, Supervisor of Streets, Parks and Wastewater Collection Jason Hamby, Finance Director
Melissa Vanzant and Chief of Police David Hale.
ANNOUNCEMENTS
Wednesday, January 28, 2015, Council will hold a SPECIAL MEETING for the purpose of
interviewing finalists for the Law Director position for the Village of Yellow Springs. Those firms will
present as follows:
Bricker & Eckler
Frost Brown Todd
Coolidge Wall
Executive Session
6:00 PM
7:00 PM
8:00 PM
9:00 PM
Wintrow asked that this meeting be added to Old Business so that Council could consider adding
a brief Executive Session following each presentation. MacQueen interjected that she would like Council
to consider a communication they had received, which was a resume and proposal from a Villager
desiring to serve as the Village’s part-time Solicitor.
Wintrow stated that the resume and proposal had been received too late to act upon.
MacQueen urged that Council consider the candidate’s proposal.
Bates advised that unless Council determines that none of the current firms meets with their
collective approval and the search is reopened, no new resumes can be considered.
Housh announced the upcoming HRC Open House on January 29th from 7-9pm. Housh noted
that past recipients of HRC grants have been invited to attend, and that HRC members are prepared to
address questions and processes relevant to application for HRC grants.
Housh announced that NAMI is providing a “Mental Health First Aid” workshop on Saturday,
February 28th. The workshop is free, and there are 50 places available.
REVIEW OF MINUTES
Review of the Minutes of January 5, 2015 Regular Meeting Minutes. MacQueen MOVED and
Simms SECONDED a MOTION TO APPROVE the Minutes as amended. The Motion Passed 4-0 on a
Voice Vote. Wintrow abstained due to absence from that meeting.
REVIEW OF AGENDA
Resolution 2015-03 was added to Legislation. Schedule for the Law Director interviews was
added to Old Business. Suggestions regarding a session with RITA employees was added to Vanzant’s
New Business topic.
PETITIONS & COMMUNICATIONS
Askeland reviewed the communications received.
The Clerk will receive and file:
Askeland received clarification that the communication received from the YS Arts Council is
indeed a request for funding, while the communication re: VIDA is from the Public Art Commission.
HRC re: Meet and Greet
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Melissa Vanzant re: Grant Application
Alex Bieri re: Chautauqua
YS Arts Council re: Sponsorship of Members Show
PAC re: VIDA Award
Holyoke and Seidl re: Proposal for Art Trash Cans, Phase II
Next Century Cities Announcement
Mayor’s Monthly Report
Ryan Ireland re: February Library Programming
Askeland summarized those communications received as of Friday. Discussion regarding the Art
Trash Can proposal was moved to Standing Reports.
PUBLIC HEARINGS AND LEGISLATION
Reading of Resolution 2015-02 Approving Dues for Miami Valley Regional Planning
Commission for 2015. Simms MOVED and Housh SECONDED a MOTION TO APPROVE.
Wintrow spoke to the value of MVRPC, noting that it is the association that does all
transportation planning for the region, and that the Village has received grant funding from MVRPC in
the past. She pointed out that the group provides tools and leadership to municipalities as well as being a
clearinghouse for State and Federal grant funding.
There being no further comment, Wintrow CALLED THE VOTE, and the MOTION PASSED 50 ON A VOICE VOTE.
Reading of Resolution 2015-03 Approving a Then and Now for First Quarter. Simms MOVED
and Housh SECONDED a MOTION TO APPROVE.
Bates explained that the Then and Now covers services provided in the final period of 2014, after
the close of the blanket purchase order and prior to opening the 2015 BPO.
There being no comment from those present, Wintrow CALLED THE VOTE, and the MOTION
PASSED 5-0 ON A VOICE VOTE.
CITIZEN CONCERNS
There were no Citizen Concerns.
SPECIAL REPORTS
There were no Special Reports.
OLD BUSINESS
Further Discussion Regarding Proposal for Glass Farm Ecological Development (NFWF
Grant Proposal). MacQueen provided some history of the Glass Farm, noting that any discussion of use
for the eastern portion of the farm has been controversial.
MacQueen noted that the western edge of the Glass Farm is a naturally wet area, and also acts as
a collector for a sizeable portion of Village runoff. She asserted that for this reason, the portion in
question can never be anything but a wetland or a detention area.
Duard Headley presented a PowerPoint on the topic, focusing upon the reason the Environmental
Commission sees the area as a good one for preservation. He noted the pre-treatment aspects of a wetland
for the water that flows through, and asserted that the wetland can serve as a flood mitigation tool.
Headley stated that an ecological and land management plan needs to be developed, and provided
a list of partnerships that have been offered to date, which would provide the essential components of the
grant.
Headley stated that the grant would provide $30,000 and requires the Village to match this
amount, with in-kind services constituting $20,000 and asking that the remaining $10,000 be taken from
the Green Space Fund. Headley commented that the detailed budget includes funding for professional
services as well as some funding for payment of Staff time.
Headley outlined the request, specifically asking that Council:
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Approve moving ahead with the grant application
Allow the Village Manager and staff to work with the YSEC and the named partners to
complete the grant application
Approve the use of $10,000 from the Green Space Fund if the grant is obtained
Approve Village staff to assist in defining the retention pond zone if the grant is awarded
Vickie Hennessey then presented a slide show of the many species present in the newly formed
wetland.
Bates commented that she does not think that the wetland is a bad idea, but that she has concerns
regarding the performance of the flow-through device and the lack of a detailed management plan for the
area. She advocated waiting until 2016 to move forward with a grant application, while beginning the
work towards that end now.
Hamby stated concerns he had heard from residents of the area, including potential downstream
flooding and noise created by Canadian geese. Hamby agreed that it would be advisable to wait until
after the Spring to ascertain the performance of the flow-through device.
Wintrow expressed surprise that there was no information provided from the Beavercreek
Wetlands Association.
Bates expressed concern that the area would become another area that the Village would be left to
maintain at the end of the 5-year grant period.
Askeland expressed confusion as to Council intentions, stating that the flow-through device had
been installed with Council’s approval, effectively making a decision to permit the wetlands. She asked
what the harm would be in obtaining a grant, and stated that she did not see how any flooding issue would
be affected by receipt of the grant.
Bates responded that her understanding of the situation was that Council had approved the flowthrough device as a temporary fix, with the intention of revisiting the situation for a more permanent
solution.
Wintrow heartily agreed, stating that she would not have agreed to the device if that had meant
tacitly agreeing to create a permanent wetland. She stated that her discomfort is simply with the
suddenness of the grant and does not represent a permanent stance.
Simms commented that he had only after the fact realized the extent of the wetland that would be
created. He expressed concern that the wetland would continue to spread, and that the beavers would
continue to expand into the Glass Farm area. Simms shared the concern that the flow-through device has
not yet been fully tested.
Simms commented that any excess water would have to drain to the west. He shared Bates’s
concern that enthusiasm would wane and would leave the Village with more property that would have to
be maintained.
Housh asked what specifically would be purchased with the $10,000 requested from the Green
Space Fund. MacQueen listed a number of areas, such as trail markers, fencing, educational materials,
etc.
In response to Housh’s question regarding compatibility of the wetland with any other potential
use of the area, MacQueen stated that due to the nature of the land, that area would have to be a wetland
of some kind regardless of the use of the surrounding land.
Housh asked why the group couldn’t wait until the 2016 grant round and simply begin work now.
Jessica D’Ambrosio responded that the funds from the grant would not be available until Summer
of 2015, which, she opined, essentially builds in the time that Council is asking for. She commented
further that part of the purpose for seeking the grant is to free up resources and provide the space for
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constructive conversation regarding management of the area. She added that the grant would add value to
the property, and that with little management, the area has become a beautiful natural area
According to D’Ambrosio, after five years, if all volunteer activities cease, the land will simply
revert to the point it is now. The major work, D’Ambrosio stated, is to remove invasives and plant native
species. The non-on the ground work is capacity building.
Wintrow commented that much of the work described could occur without the grant. She noted a
number of questions regarding what might occur with the beaver population, and again expressed surprise
that Beavercreek Wetlands Association had not been contacted. Wintrow stated that a de facto park is
being created, and asked questions regarding parking and maintenance, noting that many questions
remain. She suggested looking at other grants.
MacQueen responded that the EC has contacted two experts on beavers and other communities
who have had a similar issue.
Nadia Malarkey commented that the EC wants to work collaboratively with Council and the
Village. She stated that environmental problems in the world require immediate and creative responses,
and stated that the Village is in a position to create solutions with this situation.
Vickie Hennessey commented that the Environmental Commission is working with Greene
Environmental Commission (GEC) on a beaver management plan, and that the document is already fairly
comprehensive. She stated that it is not the “one page” referred to earlier in the discussion. Hennessey
stated that the GEC is working with property owners who are having problems with beaver intrusion.
Hennessey added that young beavers disperse away from the parent colony, and the population selfmaintains based upon available resources.
Askeland asked whether obtaining the grant implies that the Village is committed to maintaining
the area as a wetland.
Headley commented that because the area has to remain a riparian area it could be problematic if
it were defined as a wetland. He opined that the Village should seek to have it defined as a naturalized
retention area or similar designation which would not limit the area’s ability to serve as a detention area.
Headley further opined that lack of a management plan will lead to increased tension. He stated
that an effective plan will balance the needs of every party.
David Flagle, Assistant Professor of Biology at Antioch College, agreed with Hennessey’s earlier
statement regarding beaver dispersal. He commented that the College would provide an interested and
invested group of volunteers. Flagle noted that wetlands serve as “sponges” and buffer areas for flooding.
Barbara Sanborn spoke as a resident of the Glass Farm neighborhood, and expressed her
enthusiasm for the project. She urged Council to take advantage of the resources provided by the
College.
Lewis Trelawney-Cassidey commented that the natural area is already impacting the Village in
positive ways, stating that he takes his children there regularly.
MacQueen asked for a straw vote, and heard two “no’s” and one “yes”, with Housh pleading
uncertainty.
MacQueen stated that she would make a motion, but asked that Council provide clear direction as
to next steps if the motion should fail.
MacQueen MOVED that Council support the Environmental Commission’s grant application to
the National Fish and Wildlife Foundation, including the request that $10,000 to be provided from the
Green Space Fund. Askeland SECONDED. Wintrow CALLED THE VOTE, and the MOTION
FAILED 2-3 on a ROLL CALL VOTE, with Wintrow, Simms and Housh voting against.
Wintrow reiterated her support for the project once it is more developed.
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2015 Council Goals Discussion. MacQueen stated that she had listed the three items Council
had wanted to add, and had pulled out several that she believes are not truly goals or which should simply
be removed.
Askeland stated that she has only a few major goals, and does not see the need to add items. She
stated her priorities as the bottleneck completion project, economic development, managing the budget,
and the water plant project.
Council discussed priorities, agreeing to remove less critical items from the list.
Wintrow asked that a topic related to policing be added, given that those conversations are
ongoing with HRC, PD, Council and the Community.
MacQueen will further revise and organize the document with suggested priorities and bring it to
the following meeting.
Update Regarding Streamlining of Board and Commission Language. Housh stated that he
and MacQueen had collaborated on a template for rules and responsibilities, and would like feedback
before showing the document to boards and commissions.
Askeland asked that the online Sunshine Law training link be added to the document, along with
the expectation that each board or commission member take the training. The Clerk added that proof
could then be provided to the Clerk for inclusion in the relevant file.
Dan Reyes questioned the use of “streamline” and “standardize” which might overrun the
function of some of the boards or commissions.
Housh commented that those particulars would certainly be scrutinized. He and MacQueen will
bring a final package of suggestions at a later meeting. They will bring a standardized ordinance to the
following meeting.
Review of Law Director Interview Questions. The issue of Mayor’s Court was raised, in terms
of whether presence of the solicitor at Mayor’s Court should be considered budgetarily. Council decided
that this question should be raised on some level
The questions were vetted by Council members, Bates and the Clerk, with a final decision made
by Council that Housh would work with Bates to refine the list further.
Nancy Kelley suggested that the questions not be sent out ahead so that Council can see how well
they think on their feet. She agreed with Housh’s idea of scenario-based questions as more revealing.
Dan Reyes commented that the firms could have all the information by watching the video.
After debating the matter as to the best approach, Council asked that Bates send the refined
partial list of questions to the candidates to be addressed during their presentations, but to hold out some
of the questions to be asked during the presentations.
Askeland suggested the possibility of a Finance sub-committee.
MacQueen suggested that this role be rotating so that each member gains greater familiarity.
The Clerk suggested adding the Finance report to Standing Reports so that Vanzant does not
always have to attend a monthly meeting.
Council decided to have Simms serve as the Finance Representative.
Regarding the 2016 Levy; Wintrow asked Vanzant to provide a hard time line for the following
meeting, noting the great importance of the levy to Village function. She opened the idea of forming a
committee to inform Council on levy matters.
Council will address the Levy issue on February 2nd.
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Special Meeting with Miami Township Trustees (3/23 or 3/30). Council discussed the two
dates available, and selected 6pm on March 30th, 2015 for a Joint Trustee/Council Meeting.
NEW BUSINESS
Financial Review (Vanzant). Vanzant reported that she has finally received the 2013 draft audit,
and is using it in part to create her 2015 Goals. She noted that the Auditor has pointed out that financial
information needs to be reviewed and approved.
Vanzant presented the provided data in overview verbally, noting that the bank reconciliation is
finally complete.
Askeland wondered if the information could be condensed into a shortened report, and Vanzant
remarked that she could provide a document similar to that provided for budget review, but noted that she
is required to show Council actual and target percents.
Council discussed ways in which to make the required documents easier to read.
Wintrow MOVED to ACCEPT THE FINANCE REPORT AS PRESENTED. Housh
SECONDED, and the MOTION PASSED 5-0 on a VOICE VOTE.
RITA Concerns. Vanzant noted that a letter had gone out from the Regional Income Tax Agency
(RITA) to Villagers who had not filed 2013 income tax returns in the Village, which has generated a
number of concerns for Villagers.
Vanzant asked for direction from Council as to the best way to address the matter, and suggested
that she could invite RITA representatives to visit the Village to meet with citizens to address specific
questions.
Council obtained clarification as to the nature and content of the letters, and directed Vanzant to
invite RITA representatives to visit the Village as soon as possible.
Vanzant noted that the RITA computer files are theoretically open to her, but that they are very
complex, and that she has not prioritized that training for herself at this point.
Discussion re: Sidewalk Policy. Bates introduced the topic, noting that the Village is currently
responsible for all sidewalks in the Village, which came about 3-4 years ago when Safe Routes to Schools
was actively addressing school routes.
Bates commented that $50,000.00 is annually set aside for sidewalks which, she noted, is not
enough to complete a one-block area in the downtown.
Bates stated that the Village has been involved in two lawsuits for slip-and-falls on Village
sidewalks, noting that responsibility denotes a great deal beyond simply repair.
Bates delineated several options that she and Hamby had come up with, as follows:

Maintain the $50,000 per year allocation for sidewalks and simply prioritize the very worst
sidewalks for repair.
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Return the responsibility for sidewalks to property owners.
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Enact a program of repair and assessment.
Pass a property-specific income tax
Require that sidewalks be repaired prior to the sale of any property.
Hamby commented on the situation, expressing frustration at the current plan, which, he
suggested, does not promote the care and upkeep of the current inventory.
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Wintrow asked whether there would be a way for the Village to hire a contractor to make the
assessments, and allow homeowners to use that contractor to repair their sidewalks. This was discussed,
with Vanzant pointing out that it would require the Village to front-end the payment, which is financially
burdensome and potentially risky.
Hamby responded to a question from Wintrow, stating that the Village would focus on one
quadrant of town every five years so that the work would not be piecemeal.
Dan Reyes advocated for prioritizing Village funding of sidewalks, particularly for senior
citizens.
In response to Reyes’ perspective, Wintrow commented that this is one of the reasons Council is
asking for levy information for the next meeting. If sidewalk finding is to be considered, Wintrow said,
Villagers would have to approve a levy increase or adding a one mil levy for sidewalks.
MacQueen opined that sidewalks are not the property of the homeowner, suggested that Hamby
look into the possibility of using crushed limestone as a cheaper alternative to concrete.
Hamby responded that while the limestone is less expensive, the cost of maintaining that form of
infrastructure is more expensive.
Simms wondered how properties would be assessed, since many property owners have removed
sidewalk. Wintrow commented that sidewalks are the property of the homeowner.
Wintrow asked Hamby to pull together more information regarding square footage in town, and
the cost associated per square foot for repair.
Nomination of Charter Review Committee Members. Simms and Housh presented names for
six individuals who had applied to serve on the Charter Review Commission. Both Council members
interviewed each of the six, and rather than limit the group to six citizens have chosen to present all six as
well qualified and a diverse representation of the Village.
MacQueen MOVED that Kat Walter, Sheila Miller, Laura Curliss, Craig Mesure, Aaron Saari and
Jane Scott be appointed to the Charter Review Committee. Simms SECONDED, and the MOTION
PASSED 5-0 on a VOICE VOTE.
The first meeting of the Charter Review Committee will occur on February 9th at 4pm.
Liaison with School Board. Wintrow explained that the School Board has created a liaison
position to Village Council (Steven Conn), and would like a similar liaison from Council to the Board.
After discussion, MacQueen agreed to hold this position. Simms volunteered to serve as the alternate.
Arts Council Funding Request. Housh asked that Council consider the request, and that the
amount come out of the Special Events line.
Wintrow stated that there is a process for non-profits to request funding, and asked that the group
follow this process.
The Clerk offered to supply the form, and Housh stated that he will bring the request in proper
format to the following meeting.
MANAGER’S REPORT
Bates delivered her report as follows:
Meetings with HNTB regarding the new water plant have begun. The first public session
regarding water softening is tentatively set for the last week in February.
The Verizon tower is up and operational.
End of year reports are in the packet.
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Bates stated that she, Joe Bates and Johnnie Burns have discussed the re-naming of the Water
Reclamation Facility, and would like to recommend to Council that the facility be renamed the “John A.
Eastman Water Reclamation Facility for the Village of Yellow Springs, Ohio”.
Bates stated that Terry Eastman is aware of the recommendation, and is in support.
Council approved the recommendation, and Bates was asked to bring a resolution to the
following meeting.
ASSISTANT VILLAGE MANAGER’S REPORT
Yung reported on the water plant visit the group consisting of Simms, Wintrow, Burns and Joe
Bates and his crew had taken on the 14th. The group, with the addition of the Village Manager have
another 3 plants to tour.
Yung stated that he will have recommendations regarding permit fees, which have not been
updated since the 1970’s, and is researching best practices in other communities and sample legislation
currently. He will be bringing a recommendation to Council soon.
Yung announced that Antioch College will hold a Charrette the first week of March.
Yung announced two hearings for the February Planning Commission meeting.
Bates noted that she and the AVM have divided up meeting responsibilities as follows:
Yung: BZA; Planning Commission; CAP; Economic Sustainability Commission and Tree Board.
Bates: HRC; PAC; Energy Board; Environmental Commission and Library Commission.
CLERK’S REPORT
There was no report given verbally.
STANDING REPORTS
Askeland reported a brief meeting of Planning Commission in which the group noted the need to
work on the Zoning document with Yung.
Askeland did not attend Greene County RPC. Wintrow noted that there are talks underway
regarding merging this organization with Greene County.
Simms stated that Village Mediation will be meeting in February.
Community Resources has not met. Bates stated that she had been able to speak to a
representative from the Army Corps of Engineers and they are willing to allow a narrowing of the scope
of the grant, which would allow CR to include the utilities for East Enon to the site to be included. The
representative will be out in February to make and assessment.
Simms announced an upcoming training for Mediation.
Housh noted that HRC is working on their next forum, which will deal with DTF and SWAT. The
meeting is set for February, for a March Forum.
CAP has received 43 responses to their survey. Next Century Cities is receiving national
attention.
Regarding the Art Trash Cans, Housh announced that Kathy Seidl and Beth Holyoke have
proposed writing a grant to the Community Foundation to fund a portion of the cans. Housh is bringing a
recommendation to Council to approve the grant coming from the Village. The remainder of the cost
would come from business sponsorship. The plan includes both Xenia Avenue and Dayton Street. Housh
asked for approval from Council for the grant process, which will follow the request to businesses.
Askeland noted that the Village did fund phase one, and is providing the cans.
Current cans will be in their permanent places once the snow melts.
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MacQueen noted that Energy Board is continuing to look at Community Solar. They are also
looking at energy saving options for solid waste collection.
MacQueen stated that Mark Ewald is interested in joining EB, and asked Housh to assist her in
interviewing him for that role.
Wintrow noted that the Chamber of Commerce held a good session on the Affordable Health Care
Act for small business. Their next meeting will be on February 19th at Antioch University Midwest.
Wintrow commented that they are considering holding a “shred-it” day on Earth Day. The new
Chamber Board President is Anita Brown.
Yung attended the MVRPC meeting, and he noted reviewing the transportation program.
FUTURE AGENDA ITEMS
Check Signers Resolution
Resolution Renaming WRF
Draft Ordinance for Boards and Commissions
Resolution Hiring a Village Solicitor
Levy Timeline
Public Art Commission Annual Report (2/2/15)
Discussion Regarding Utility Delinquencies (2/2/15)
Human Relations Commission Annual Report to Council (2/16/15)
CAP annual report to Council (3/2/15)
Discussion Regarding Amending Tap-In Fees
Recommendation from Planning Commission Re: Amending Zoning Permit Fees
Direction for Economic Sustainability Commission (AVM)
Quarterly Budget Review (4/20/15; 7/20/15; 10/19/15)
Bi-Annual Goal Review (July)
EXECUTIVE SESSION
There was no Executive Session.
ADJOURNMENT
At 10:45 pm, Housh MOVED and Simms SECONDED a MOTION TO ADJOURN. The
MOTION PASSED 5-0 ON A VOICE VOTE.
Please note: These notes are not verbatim. A DVD copy of the minutes is available for viewing in the
Clerk of Council’s office between 9am and 3pm Monday through Friday.
______________________________
______________________________
Karen Wintrow, President
Attest: Judy Kintner, Clerk
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Council of the Village of Yellow Springs
Special Meeting Minutes
Emergency Council Meeting
In Council Chambers @ 3:00 P.M.
Thursday, January 22, 2015
CALL TO ORDER
President of Council Karen Wintrow called the meeting to order at 3:02 pm.
ROLL CALL
Present were President Karen Wintrow, Gerry Simms, Brian Housh and Marianne MacQueen.
Village Manager Patti Bates was also present, as was Village Solicitor Chris Conard. Vice President Lori
Askeland was out of town.
EXECUTIVE SESSION
At 3:02pm, MacQueen MOVED and Simms SECONDED a MOTION TO ENTER
EXECUTIVE SESSION for the Purpose of Employment, Dismissal, Discipline or Demotion of a Public
Official. Wintrow CALLED THE VOTE, and the MOTION PASSED 4-0 ON A ROLL CALL VOTE.
At 4:06pm, Simms MOVED and Housh SECONDED a MOTION TO EXIT EXECUTIVE
SESSION. Wintrow CALLED THE VOTE, and the MOTION PASSED 4-0 on a VOICE VOTE.
ADJOURNMENT
At 4:06pm, Simms MOVED and MacQueen SECONDED a MOTION TO ADJOURN. The
MOTION PASSED 4-0 ON A VOICE VOTE.
Please note: These notes are not verbatim. A DVD copy of the minutes is available for viewing in the
Clerk of Council’s office between 9 and 3 Monday through Friday.
______________________________
______________________________
Karen Wintrow, President
Attest: Judy Kintner, Clerk
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VILLAGE OF YELLOW SPRINGS, OHIO
RESOLUTION 2015-04
Check Signing-US Bank/General Checking & Guaranteed Deposits
NOW, THEREFORE, THE COUNCIL OF THE VILLAGE OF YELLOW SPRINGS, OHIO HEREBY
RESOLVES THAT:
Section 1.
The funds of the Village of Yellow Springs be deposited in its name with the
USBANK N.A., General Checking Account (two (2) signers required), Payroll Account (one (1)
signer required) and Guaranteed Deposits Account (two (2) signers required), and that the same be
subject to withdrawal by checks, drafts, bills of exchange, acceptances, promissory notes and other
orders for the payment of money made, signed, drawn, accepted or endorsed in the Village name and
signed by Rachel McKinley, John Yung, Melissa Vanzant, Patti Bates and/or Judy Kintner, including
those drawn to the individual order of any such officer and/or other person signing the same, without
further inquiry or regard to the authority of said checks, drafts, bills of exchange, acceptances, promissory
notes or the proceeds thereof.
Section 2.
Only by specific resolution adopted by the Village Council;
Rachel McKinley, Treasurer; John Yung, Assistant Village Manager; Melissa Vanzant, Finance Director,
Patti Bates, Village Manager and Judy Kintner, Clerk of Council are authorized to apply for and receive
letters of credit from said bank, and sign all necessary documents for that purpose, and to discount with
said bank any notes or bills receivable held by the Village, and to borrow from time to time, on behalf of
the Village, from said bank, such sums of money for such times and upon such terms as may to them or
anyof them be advisable, and to execute in the name of the Village notes, drafts of agreements for
repayment of any sum so borrowed, and to hypothecate and deliver as security to said bank any bonds,
stocks, commercial paper, bills receivable and other property belonging to the Village, including those
drawn to the individual order of any such officer and/or other person signing the same, without further
inquiry or regard to the authority of said officer or the use of said notes, drafts or agreements or the
proceeds thereof.
Section 3.
This Resolution shall remain in full force and effect until revoked in writing by the Village.
Section 4.
The President of Council is authorized and directed to execute the certificates of
Corporate Resolution certifying the adoption of this resolution.
_______________________________
Karen Wintrow, President of Council
Passed:
Attest: ____________________________
Judy Kintner, Clerk of Council
ROLL CALL:
Karen Wintrow____
Lori Askeland ___
Brian Housh____
Gerald Simms____
Marianne MacQueen____
VILLAGE OF YELLOW SPRINGS, OHIO
RESOLUTION 2015-06
RENAMING THE VILLAGE OF YELLOW SPRINGS WATER RECLAMATION FACILITY
WHEREAS, the Village would like to recognize the contributions that John A. Eastman made to the
improvement of water quality in the region and, specifically, within the Village of Yellow Springs, and
WHEREAS, John A. Eastman made a superior contribution as the Village Engineer during the most
recent project upgrading the Village of Yellow Springs Water Reclamation Facility , and
WHEREAS, John A. Eastman contributed significantly to the quality of life in Yellow Springs and the
surrounding area in numerous and varied ways,
NOW, THEREFORE, COUNCIL FOR THE VILLAGE OF YELLOW SPRINGS, OHIO DOES
HEREBY RESOLVE THAT:
SECTION 1. The Village of Yellow Springs Water Reclamation Facility shall be renamed the John A.
Eastman Water Reclamation Facility for the Village of Yellow Springs, Ohio.
_____________________________
Karen Wintrow, President of Council
Passed:
Attest: ________________________
Judy Kintner, Clerk of Council
Roll Call:
Wintrow ____
Askeland ___
Housh ____
Simms ____
MacQueen ____
The Public Art Commission advises Village Council regarding the merits of any art concept,
proposed art exhibit or installation…to ensure…respect for other users of public places…as
well as to convey the creative and welcoming nature of our community, to attract persons to
the Village to enhance economic activity, and to increase community collaboration and
inclusion, promote participation and contribution.
Public Art Commission
2014 Annual Report
After an almost one-year hiatus since being established in February 2013, only meeting once in
its first year, the Public Art Commission (PAC) began meeting monthly in February 2014 on
second Wednesdays. Our meetings often involved Village staff, Council members, community
members, police officers and outside visitors. We strive to be collaborative and inclusive,
working with all stakeholders and providing a forum for carefully vetting projects and
initiatives that involve the use of public space. The Commission has put forth significant effort
to obtain the information necessary to understand the complete picture and to meet all major
requirements of a situation. Here are the highlights of the PAC’s activities in 2014:
Bronze Sculpture Trail
A major impetus for establishing the PAC, the Bronze Sculpture
Trail was installed in May 2014 in preparation for the unveiling and
dedication ceremony in June. This required an MOU between the
Village and the YS Arts Council for the installation of three
sculptures on the Dayton Street wall in front of AC Service Company
(other sculptures were/are to be installed on private property at
Mills Lawn School, YS Federal Credit Union and Mills Park Hotel).
The PAC reviewed this MOU and recommended its approval to
Council. The project was completed on schedule and brought many
benefits to the Village in terms of regional recognition,
beautification of public space and engagement of artists (51
employed by project) and students (several project-based learning
activities). This project has set established a precedent for Village
support of public art initiatives that complement our creative
community.
YS Skate Park
The YS Skate Park, which has been in existence for over 20
years and is considered a main Village attraction, had been
slated for improvements for many years. Through a
collaborative effort involving the local skating community,
Village staff and other interested citizens, a plan was
established to make the Skate Park safer and more
aesthetically pleasing. The Village budgeted $35,000 from
the Parks & Recreation fund, and several meetings
involved discussions with skaters to determine the best
strategy for renovations.
An engineering firm, CT
Consultants, was hired to put together a bid package, and
the Village received five proposals. The subcommittee, led by AJ Warren and Matt Housh,
selected Grindline (a premiere skate park designer & developer) for the upgrades, which will
involve concrete obstacles to complement existing structures. A master plan has also been
developed, and the intent is that the Village’s investment will act as seed money for future
fundraising to continue improvements on the site. Much work went into making the YS Skate
Park user-friendly for all ages, and many citizens have thanked the Village for its support of
this project. Phase 1 upgrades will be completed by May 2015.
The Public Art Commission advises Village Council regarding the merits of any art concept,
proposed art exhibit or installation…to ensure…respect for other users of public places…as
well as to convey the creative and welcoming nature of our community, to attract persons to
the Village to enhance economic activity, and to increase community collaboration and
inclusion, promote participation and contribution.
Ellis Park
Several citizens came to Village Council to request a
bridge and other improvements at Ellis Pond, largely
due to people crossing the spillway despite signage and
fencing designed to deter this unsafe activity. The PAC
was tasked with brainstorming possible solutions with
Village staff, and several proposals have been made
that are economical and functional. Currently, Council
is considering two bridges at Ellis Park as well as other
upgrades to improve this well-loved community space.
Art Cans
It was discovered that many of the relatively
new downtown trash cans were rusting out
and would require expensive customdesigned plastic liners to repair. Kathi Seidl
and Beth Holyoke proposed an alternative
solution, involving the repurposing of the
former aggregate trash cans. The Village
invested $4,025 to complete four sets of art
cans -- each set includes an original mosaic
garbage can to be paired with a recycling
can. Phase 1 was installed in December
2014, and the recommendation is to upcycle
the other aggregate trash cans (7 sets) so
that the downtown section of Xenia Avenue can be lined with art cans. Beth & Kathi are
working with the PAC to leverage the Phase 1 seed money from the Village in seeking grant
funding and business sponsorship. This is another creative solution that has brought much
positive press to the Village while beautifying our community.
Street Musicians Agreement
A petition was brought to Council, signed
by most downtown workers and business
owners, asking that the Village do
something about amplified and repetitive
music that was sometimes interfering with
other activities and creating a public
disturbance.
The PAC invited Village
personnel,
police
officers,
Village
mediators, store owners and street
musicians to discuss this issue with the goal
of avoiding a restrictive ordinance that
would potentially discourage busking. Unfortunately, local buskers were not very engaged in
the deliberative process despite many attempts to get them involved and their stated intention
at one Council meeting to help mediate. An informal agreement (see attached) was developed
that utilizes distance and time limitations as well as language emphasizing consideration for all
and cooperation in working out any issues that arise. Village Council passed the Street
Musicians Agreement as a policy in September 2014 after determining that this approach had
been reasonably successful.
The Public Art Commission advises Village Council regarding the merits of any art concept,
proposed art exhibit or installation…to ensure…respect for other users of public places…as
well as to convey the creative and welcoming nature of our community, to attract persons to
the Village to enhance economic activity, and to increase community collaboration and
inclusion, promote participation and contribution.
Motorcycle Noise
A complaint was brought to the PAC about noisy motorbikes, and we met
with Village staff, police officers and some riders to see what we could
do along the lines of the Street Musicians Agreement. It has been
recommended that a creative strategy involving clever signage at venues
where motorcyclists frequent would be a better approach than passing an
ordinance that might be difficult to enforce. One bar owner has already
agreed to post such signage, encouraging riders to be considerate. The
plan is for the PAC to continue to work on this and implement the
strategy in 2015.
Village Inspiration & Design Award (VIDA)
Starting in 2015, this award will be presented seasonally to either a
residential or non-residential property owner that creatively
enhances the overall appearance of Yellow Springs and makes a
positive contribution or improvement to the Village through
dedication and efforts towards beautification via innovative
use and maintenance of space in our community. The goal
is to recognize inspirational art, architecture, landscaping,
etc. Nominated properties/structures must be easily visible
to the public and located in the Village of Yellow Springs;
nominations can be submitted by any resident. Nominations
received by the end of February, May, August and November
are reviewed in the subsequent PAC meeting, which is held the
second Wednesday of each month. Awards are presented at the
following Village Council meeting. There will be a ‘traveling
trophy’ and certificate (possibly designed by YSHS art students) for VIDA recipients.
OHIO Sculpture
Maureen Lynch and Richard Lapedes donated a sculpture, OHIO, to the
YS Schools and it was determined that the YS Schools Administration
Building on South Walnut Street would be an ideal location. The PAC
recommended that the Village work with the YS Schools to site and
install this sculpture, and the work was managed by Jason Hamby and
his team. This artwork has enhanced this Village-owned property.
Potential Partnerships
PAC meetings have become a venue for citizens to
discuss their ideas and concerns related to use of public
space. During 2014, several dozen guest speakers
attended our meetings to discuss various projects and
initiatives including youth programming (via the
Community and Youth Collaborative Yellow Springs),
placemaking (via Thoughtbubble), project-based
learning (via YSHS Historical Markers project), climate
change & public art (via Community Solutions), public
art administrator position (via Richard Lapedes) and regional arts & culture planning (via the
Culture Works Miami Valley Arts & Culture Plan Initiative).
Sidewalk Funding Update
At the January 20th meeting, Council asked staff to look into (1) a levy timeline for renewal of our current
levy and (2) potential additional millage for sidewalk repair/replacement.
Melissa Vanzant has included a levy timeline in your packets. After discussion, it is staff’s
recommendation that Council put the renewal of the levy on the November 2015 ballot. This levy
provides $735,000 in revenue and is essential to the continued operation of the Village. For budget
planning purposes, the earlier we know we will have this funding, the better we will be able to plan.
As far the additional millage for the sidewalks, the current inventory that Jason Hamby has is outdated.
We can tell you that it entails a 13-year plan to do the entire Village at what was then a cost of
$600,000-$725,000. This was simply for sidewalk repair and not the installation of any new sidewalks.
Since the conditions have changed and the dollar amounts have not been trended, Jason has asked for
more time to prepare an updated version and plans to have that to Council at the first meeting in
March. However, Council should be aware that, if the plan is a 5-year plan (as was discussed at Council),
this yearly cost will not only increase due to inflation, but also due to the shorter time period. At this
point, we can guarantee nothing other than that it will be a substantially higher yearly cost than the
$50,000 currently allotted.
Staff will continue to work toward gathering the information for Council, with the goal of a walkable
community in mind.
1/29/15
TO: Yellow Springs Village Council
FROM: Marianne MacQueen
RE: 2015 Draft Council Goals
I suggest that Council prioritize the goals and choose 3 to 5 as priority goals (I’ve listed 5) with the rest as secondary. I
don’t think we want to drop anything necessarily but do think it makes sense to focus on a few. In addition, I would like
Council to request that standing commissions and boards develop annual goals. (There may be cases such as BZA, that
do not need goals.) Some commission goals may be requested by Council. For example, Council could request that the
Energy Board utilize the Efficiency Smart program (since we’ve signed a 3-year contract at $43,000/yr) to assist in
developing energy reducing strategies; and that HRC continue community forums on police/community relationship
with agreed upon topics.
DRAFT 2015 GOALS
1. Water: Complete plans for the water plant and begin building. Complete the bottleneck and loop issues.
Review/revise as necessary and begin implementation of the Wellhead Protection Plan.
2. Decide how to approach Economic Development and begin implementation. (This is morphed from the 2014
goal: Create a Sustainable Economic Development Strategy.)
3. Review Budget on a quarterly basis. (This is really implementing a new process, not exactly a goal. But since it is
new, it makes sense to include it here.)
a. Review Council goals on a quarterly basis.
4. Decide strategy for sidewalk repairs and new construction.
5. Tax levy ?
Important but less Critical
6.
7.
8.
9.
10.
11.
12.
13.
Update Council Chambers – in progress
Update website – in progress
Develop a Calendar of annual legislation and goals (this is more a process to standardize than a goal).
Determine strategy for Green Space Fund – did some work toward
a. EC will be meeting with Krista Magaw by mid-year and will make a recommendation to Council
Determine best uses for publically-owned land, especially the Glass Farm and 104 Dayton St.
a. EC has proposal for the eastern 1/3 of the Glass Farm for 2015
b. Antioch’s potential Eco-village impacts this, suggest waiting on rest of the GF for now.
c. 104 Dayton St. – is this a priority for 2015?
Explore improved Internet, etc. – in progress with MVECA
Expand Parks Dept., more support for youth, community, organizations, Arts & Culture – suggest involving EC as
well to assist in long-term vision.
Housing Needs Assessment – made very little progress, suggest seeking a copy of the Antioch Market analysis
and work with Antioch, Home, Inc. and any others working on housing
2014 Goals that have been completed, morphed or no longer apply
1. Hire a new Village Manager – completed
2. Complete water sourcing analysis and begin planning – in progress
3. Multi-year sidewalk plan – will be revising
Safe Routes to School – where is this/
Downtown streetscape – mostly completed
4. Support the CBE – off the table for now, but need to stay connected
5. Gas station restrooms – we agreed to longer restroom hours at the Train Station, remove from goals.
6. Utilize a work session format on projects – I don’t think this is a goal, more a strategy toward a goal. Perhaps
could be a sub-bullet under Value #1 re decision-making processes.
7. Utilize the VMP – suggest use as a strategy for Value #1 and #3 (a welcoming community)
8. Increase effectiveness of community deliberations – this is a strategy under Value #1
9. Seek advice from the EB – this isn’t a goal, should be a strategy for Value #5.
10. Feedback system for police – community performance and relations – some work has been done by the VM, the
new Chief and HRC. Suggest revisiting this with direction for HRC, VM and the Chief.
Utility Delinquency Report
Village of Yellow Springs
February 2, 2015
Background:
In the period from January 1, 1990 to January 1, 2015, the Village has $438,600.98 worth of unpaid utility bills associated
with 1696 accounts. These bills are all accounts which have been “finaled out” which means that the customer notified
us that they were leaving their place of residence, vacated the property, and failed to pay the remaining balance on their
account. Most of these customers no longer live in the Village. Of the total accounts, approximately 60%, or 1027, of
these delinquent accounts are renter related which equates to approximately $275,000 of the total debt. A contributing
factor to this figure is the bills in between tenants, which are the responsibility of the landlords, which unfortunately go
unpaid at times.
We have run reports outlining the utility debt within the Village at various intervals – 25 years, 10 years, 5 years and 1
year. The charts below outline the total amount of debt at those intervals (Fig. 1) as well as the yearly averages at those
intervals (Fig. 2).
Fig. 1
Fig. 2
Page 1 of 2
What Has Been Done?
In general, little has been done to minimize this issue over the past 25 years. At one point between 2006 and 2007, a
collection agency was utilized. Looking at past disbursements from the agency, they retained 50% of what was collected.
Reports reflect $20,000 in adjustments to customer accounts which would reflect half being paid to us, and the other
half being retained by the agency. Therefore, we brought in approximately $10,000 during that period. Based on what I
have gathered, this effort was discontinued due to customer service issues between the Village and the agency.
To paint a picture of the present day situation, we have approximately 200 customers on a monthly basis that are on our
disconnect list. This requires an enormous amount of time for our part time Utility Billing Clerk. She must maintain the
list as well as send two customized letters per customer.
Since mid 2013, the current staff has become more diligent in terms of trying to minimize debt as creatively as possible.
This has been done in this a number of ways. We have implemented credit card processing, which gives customers
another option for payment. We have also assessed the delinquent utility bills of current residents on their property
taxes with the approval of Council. Both Utility Billing Clerks have also begun to “flag” accounts for monitoring.
A major obstacle in collections within our office is staff time. The Utility Billing Office is comprised of one part time clerk
and one full time clerk. In my opinion, we are operating at levels that are below minimum. On top of operating at our
current level of staffing, our utility billing software does not allow us to facilitate follow up billing after the initial final bill
has been sent. This is all done manually. Our current full time Utility Billing Clerk started copying final bills and then set
up her own tracking system and began manually sending out up to 3 follow up bills. After the third additional notice, the
unpaid bill joins the rest of the mounting debt as we do not have the staff time to continually send notice after notice.
These recent efforts have been successful as you will notice in Fig. 2 that the average debt over the last year has been at
its lowest level in 25 years. However, there is still more that we can do, but not without the approval of Council and
possible changes to the current ordinance as the staff has exhausted their options at the department level.
Moving Forward:
To minimize the delinquency issue within the village, there are a number of options for Council to consider. I have
outlined these below for discussion, some of which would require changes in the current ordinance. Keep in mind that a
number of approaches will likely be necessary in order to fully address this issue.






Holding property owners responsible for debt incurred at their property
Continuing to annually assess property taxes
Refusing a customer service at a property until any debt is paid
Utilizing another collection agency
Send legal notification of debt owed with next step of small claims court
Reporting names of customers in default with credit agencies
I urge Council to carefully weigh the options presented to minimize debt within the Village and advise how you wish to
proceed by mid-year. A goal for 2015 is to develop and implement a policy and procedure manual for utilities. In this
manual, we will need to address how we handle debt and need this direction from Council. We will also need for a
decision to be made prior to the September 2015 deadline for assessing properties. In Greene County, we only have one
chance per year to do this, unlike other counties.
In conclusion, our utilities are supported by consumer fees that are vital to their operations. The timely collection of
these fees keeps our utility funds healthy, minimizing the need for large rate increases to offset debt. By addressing this
important issue, we are ensuring that all of our enterprise funds remain stable for years to come.
Page 2 of 2
2016 LEVY RENEWAL TIMELINE
1st Attempt at Levy – November 2015 Election
Early 2015
Preliminary work on levy to prepare for necessary action on Council’s behalf
July 6th
Latest possible Council Meeting in which to pass all 3 resolutions associated
with the levy - Resolution of Necessity, Resolution to Proceed, and Resolution
Requesting Certification from Auditor
By July 13th
Resolution Requesting Certification sent to County Auditor for certification of
the rate or amount necessary – 10 day turnaround – they will send certification
to Board of Elections and send us a copy
Week of Aug. 3rd
Deadline to have all information filed with Board of Elections – 3 pieces of
legislation outlined above
November 3, 2015
Election Day- if levy fails second attempt begins
2nd Attempt at Levy – May 2016 Election
January 4th
Latest possible Council Meeting in which to pass all 3 resolutions associated
with the levy - Resolution of Necessity, Resolution to Proceed, and Resolution
Requesting Certification from Auditor
By January 18th
Resolution Requesting Certification sent to County Auditor for certification of
the rate or amount necessary – 10 day turnaround – they will send certification
to Board of Elections and send us a copy
Week of February 1st
Deadline to have all information filed with Board of Elections – 3 pieces of
legislation outlined above
May 3, 2016
Election Day - If levy fails – second attempt begins
3rd Attempt at Levy – November 2016 Election
July 5th
Latest possible Council Meeting in which to pass all 3 resolutions associated
with the levy - Resolution of Necessity, Resolution to Proceed, and Resolution
Requesting Certification from Auditor
By July 18th
Resolution Requesting Certification sent to County Auditor for certification of
the rate or amount necessary – 10 day turnaround – they will send certification
to Board of Elections and send us a copy
Week of August 1st
Deadline to have all information filed with Board of Elections – 3 pieces of
legislation outlined above
November 1, 2016
Election Day
2017
Current levy expires
January 30, 2015
Council:
In researching the current inventory of solar arrays in the Village, Johnnie Burns has indicated to
me that the inventory may take a longer period than originally thought. The reason for this is the
wording of the ordinance.
Paragraph 2 Type of Service reads: “On site generating capacity will be limited to 25 kW
(kilowatts) of solar generation or the customer’s estimated peak load, whichever is less.”
Since, for most people, this would be the estimated peak load, previous bills will have to be
pulled and averaged. To be fair, we believe this should be done for a 3-year period. This average peak
load for the 3-year period would then become the amount that customer is allowed.
As this would take considerable more staff time to inventory and would include staff from
departments other than electric, we would like to ask Council to consider the project on other merits
without the inventory. The inventory is needed only to determine the amount of solar the project would
be allowed to generate and is not essential to determining if we move forward with the project or not.
If Council chooses to move forward with the project, we will devote the necessary staff time
necessary to complete the inventory by the time the ordinance is re-written. If Council chooses not to
move forward with the project and the necessary revision of the ordinance, we will do the inventory,
but at a slower pace.
My recommendation is that Council set aside time to hear from both Energy Board and John
Courtney, as well as staff input, then make a decision on the project itself. Once the decision is made,
we will perform the inventory in a timeline based on that decision.
Assistant Village Manager Report
January 2015
Water Plant Tours
On Wednesday January 21st village staff visited three water plants in
the Indianapolis area with Council members Wintrow and Simms. The
Harbor Water plant, which was under construction and the White
River North plant presented modern examples of straight forward
water filtration of iron and manganese. Our tour of White River North
also allowed us to see a surface water plant which was adjacent to
the ground well plant. Finally we toured the Tonka Dualator plant in
Carmel. The plant is an example of technology that takes the function
of a standard water plant and packages it as one condensed
automated box that can be installed on site and hooked up easily.
Our final tour of water plants was on Wednesday the 28th. The tour took us to Jackson County Ohio to
visit the water plant located there. The plant utilizes sand filtration which handles part of the iron and
manganese removal.
Planning Commission
The Village Planning Commission will be hearing two conditional use items at its Monday February 9
meeting. The first is a request to relocate the Morgan Family Foundation office to 506 S. High Street.
The second application is to construct a living space on top of a new garage at 1108 S. Xenia Avenue.
The meeting is at 7pm.
Two Planning Commission members also attended the David J. Allor Planning and Zoning Workshop on
Friday January 31. The workshop featured several sessions on Planning Commission best practices,
ethics law, among other sessions. At the workshop I presented a session on municipal parking
requirements.
The Glass Farm
Recent discussion regarding the Glass Farm has prompted staff to research and evaluate the site
conditions for development. This would include looking at what the present zoning allows as well as
determining the scale of storm water detention that may be needed if the site is developed. While it is
difficult to fully anticipate the scale and type of development that could happen at the site without any
current offers from developers it is worth exploring the impacts of development on the existing
detention basin and looking into sustainable approaches to development that would ensure integration
in an ecologically harmonious fashion.
Respectfully Submitted,
John M. Yung AICP
Assistant Village Manager
2-2-2015
To: Council
From: Judy Kintner
Re: Clerk’s Report
It has been exceptionally busy, with a higher than usual volume of more extensive than usual Public
Records requests, lots of meetings and, hence, lots of minutes!
Judy
Yellow Springs Human Relations Commission Sponsorship Proposal
The purpose of the Human Relations Commission shall be to promote harmony among the citizens of the Village and to work to
eliminate prejudice and discrimination against any individual or group because of Race, Religion, Nationality, Heritage, Gender,
Age, Disability, Sexual Orientation, or Economic Class.
Date:
Applicant or Group Name:
Person Completing this Form:
e-mail:
Phone:
Name of the Project:
Describe the Project or Event (include target population, timeline, location, tools and expertise etc.):
Please describe how this project is in line with the mission of HRC (see mission statement above) by identifying expected outcomes:
Is this a collaborative project? If Yes, please provide details:
SUPPORT REQUESTED
How can HRC assist with this project?:
If assistance involves financial support, please detail how much is requested, how the funds will be spent and if attempts will be made to use local
resources:
If assistance includes financial support, please detail any other funding that will also be used towards the project and indicate if local:
Name of Person to receive funds (if awarded):
Address and Phone #:
Submit completed form to: [email protected] Subject line: HRC SPONSORSHIP REQUEST
Applications must be submitted in ample time to be reviewed at the next HRC meeting and you are invited to attend and explain your project.
HRC meetings are held the first Thursday of each month, 7:00 pm Bryan Center Art Room (changes posted in YS News)
You will receive a Feedback Report form that must be completed and submitted to HRC after the event/project is complete.
If approved, please include our sponsorship in your materials
HRC Sponsorship Proposal
Village of Yellow Springs, Ohio
RESOLUTION 2013-05
Adopting a Policy Regarding the Funding of Projects Proposed by Non-Profit Organizations
WHEREAS, the Council desires to adopt a policy regarding the funding of projects proposed by
Non-profit organizations; and
WHEREAS, the Council recognizes that funding projects can further Council’s work and
improve the Village life resulting in a benefit to all; and
WHEREAS, Council desires to provide for an orderly procedure by which eligible non-profit
organizations may propose projects to the Council for funding (as funds are available).
NOW, THEREFORE, be it resolved by the Council of the Village of Yellow Springs, Ohio that:
Section 1. The document attached as Exhibit A – A Policy on Funding For Projects Sponsored by
Non-Profit Organizations – is hereby adopted.
Section 2. The Village Manager is hereby directed to post said policy to the Village’s website
and make it otherwise available to the public.
Section 3. This Resolution shall go into effect at the earliest period allowed by law.
_______________________________
Judith Hempfling, Council President
Passed: 2-19-2013
Attest: ____________________________
Judy Kintner, Clerk of Council
ROLL CALL
Judith Hempfling _Y__
Lori Askeland __Y_
Rick Walkey __Y__
Karen Wintrow__Y__
Gerald Simms___Y_
EXHIBIT A to Resolution 2013-05 (dated 2.19.13)
A POLICY ON
FUNDING FOR PROJECTS
SPONSORED BY NON-PROFIT
ORGANIZATIONS
I. Public support for non-profit sponsored activities
Non-profit organizations provide richness the community and help local
government achieve stated goals for the common good. Non-profit organizations
enjoy preferred tax status for the very reason that their activities further the public
good and support the work of government in furthering the public health, safety and
welfare.
The Village of Yellow Springs Council supports the activities of non-profit
organizations by:

Providing public works, public safety and administrative staff support for
events on Village streets or on Village property, including the twice-a-year
Streetfair;

Providing space in buildings on the Bryan Center property for non-profit
activities and events;

Providing project-specific funding that furthers a Council goal, program or
policy (e.g. greenspace funding, the Coat fund).
This policy addresses requests for cash transfers from the general fund for nonprofit sponsored activities.
II.
Cash transfers from the General Fund for non-profit projects
The Council will consider requests for cash transfers (“funding”) from the General
Fund for specific projects being proposed by eligible non-profit organizations.
Requests must:
1
EXHIBIT A to Resolution 2013-05 (dated 2.19.13)





Be proposed by an eligible organization;
Be project-specific;
Be time-limited – project has a beginning and end point;
Be limited to one request per calendar year; and
Be in furtherance of a stated Council goal.
Requests for operational or non-specific funding will not be considered.
Eligible organizations are I.R.C. 501(c)(3) non-profit corporations registered in the
State of Ohio, and must be “in good standing” with the Ohio Secretary of State.
Organizational filings must be current such as any required federal filings (990,
990EZ) and the annual Ohio Attorney General filing for charitable organizations.
III.
Funding
Council is not obligated to setting aside a certain amount in the General Fund for
non-profit projects; however, they may due so as funds allow, either in the annual
budgeting process or as a supplemental.
There is not dollar amount limit for project-specific requests. In general, the more
important a project to the needs of the Village or the more it furthers a specific
Council goal, the more likely it is to be funded. Council may fund a project in whole
or in part.
IV.
Accountability. The Village Manager will require proof of how funds are
spent.
V.
Procedure
Appendix A sets for the procedure and proposal form for use by 501(c)(3) nonprofit organizations requesting project-specific funds.
ADOPTED: February 19, 2013
2
EXHIBIT A to Resolution 2013-05 (dated 2.19.13)
APPENDIX A
PROCEDURE
FOR REQUESTING PROJECT-SPECIFIC FUNDING
BY ELIGIBLE NON-PROFIT ORGANIZATIONS
REVIEW PROCESS
STEP 1:
PROPOSAL SUBMITTED TO VILLAGE MANAGER
DATE SUBMITTED TO THE VILLAGE MANAGER: _______________________
REVIEWED BY VILLAGE MANAGER: ____________________
STEP 2:
REVIEW AND DECISION BY COUNCIL
DATE OF HEARING BEFORE VILLAGE COUNCIL: ________________________
COUNCIL DECISION – TIMING PER COUNCIL
PROPOSAL
FOR PROJECT-SPECIFIC FUNDING
Name of Project: _____________________________________________ Date: _______________
Start date of project1: __________________________ End date: ________________________
Name of 501(c)(3) Organization: _________________________________________________
EIN: ______________________________
1
May be approximate.
3
EXHIBIT A to Resolution 2013-05 (dated 2.19.13)
Name and Contact Information of the Non-Profit representative:
_______________________________________________________________________________________
Provide a description the project (including attachments as needed):
_______________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How does this project fulfill a stated Village goal?
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
PLEASE ATTACH A BUDGET FOR THIS PROJECT.
AMOUNT OF REQUEST: $ ______________________
DATE NEEDED: _________________
Please submit the Project-specific funding request and attachments to the Village
Manager’s Office when complete.
4
Being considerate and respectful means:
Street Musician/Performer Agreement
The standards of consideration in this agreement
promote our creative community and respect the
personal space of Villagers and Visitors so that
everyone can enjoy the downtown. Busking is an
enjoyable aspect of the Yellow Springs Experience
that complements business and social activities.
The Village wants to provide opportunities for
buskers to perform. Maintaining a high quality of
life is our primary goal, and this agreement is
designed to support respect for all who visit, live
and work in downtown Yellow Springs.
If this agreement is not respected by performers,
participants, spectators and/or business owners,
further action can be taken by the Yellow Springs
Police Department in accordance with local
ordinances.
Contact the Village of Yellow Springs at 937767-7206 or [email protected] with any questions.
[FRONT]
 Not interrupting a busker in the middle of a
number.
 Being professional and courteous when speaking
to each other and not resorting to shouting,
threatening or intimidating.
 Abiding by the recommendations of the police or
mediator in the event of a dispute.
 Performing at a sufficient distance from other
buskers (approximately 100 feet).
 Taking a 60-minute break or moving to another
street after performing for one hour.
 Allowing other buskers to take advantage of
prime downtown locations by only performing at
the same location twice in one day.
 Not obstructing foot traffic, business entrances
and public seating.
 Not interfering with the music/ambiance of
downtown shops.
 Complying with Yellow Springs ordinances,
which strive to control loud/annoying noise
levels and discourage amplification.
[BACK]
Federal Communications Commission
445 12th Street SW
Washington, DC 20554
January 29, 2015
Dear Chairman Wheeler and Commissioners Clyburn, Rosenworcel, Pai, and O’Rielly:
As elected officials, we represent a diverse range of communities, large and small, urban and rural, from
across the country. Our cities and residents all have different needs, yet we all agree that high-quality
broadband Internet access is necessary infrastructure for the 21st century.
It is increasingly clear that ultra-fast, next-generation Internet networks are the key to building and
sustaining thriving communities, as essential as good healthcare, great schools, and reliable public safety.
Indeed, in the coming decades, the Internet will increasingly become a platform for delivering these and
other core services to our citizens, in addition to providing an onramp to the jobs and opportunities of
tomorrow. Providing high-quality Internet is inarguably essential to safeguarding the public interest in the
years and decades to come.
Because we share this belief, we recently came together as part of a new effort called Next Century
Cities. Next Century Cities supports our fellow community leaders across the country as they seek to
ensure that all have access to fast, affordable, and reliable Internet access.
We are writing to you today because you now face a critical choice that will help determine whether
America’s towns and cities are able to develop the digital infrastructure that will power the next
century, or whether they will be shut out of this information revolution.
This past summer, two Next Century Cities member communities - Wilson, NC, and Chattanooga, TN
- filed petitions to you seeking relief from state laws that have inhibited their ability to expand their
broadband Internet networks to other communities.
As the Commission considers these petitions and contemplates a response, we, the undersigned, urge
you to respect the principle of local self-determination.
Our communities - and all members of Next Century Cities - have taken divergent approaches to
bringing broadband Internet to our residents, from municipal networks to partnerships with private
providers, including major incumbents. Some of us have made great progress; others of us are still early
on the path.
What has made possible this diversity of approaches and, in many cases, successes, has been the ability
for our communities to make choices that suited our individual needs and circumstances. It is cities and
their elected officials who most understand what it takes for any given community to thrive, prosper,
and succeed. Without local choice and self-determination, cities cannot benefit from a robust range of
approaches, and will be stymied in their efforts to achieve truly next-generation networks.
While we are united in the goal of next-generation broadband networks, we also recognize that there
exists a variety of models open to communities. Some cities choose to build and administer their own
Next Century Cities
1200 18th Street NW, Suite 700
Washington, DC 20036
www.nextcenturycities.org
[email protected]
@NextCentCit
municipally-owned networks, others develop public-private partnerships, while still others achieve their
goals through agreements with private providers. The principle of local autonomy does not favor any
one of these models, but rather protects the ability of communities to maintain as many options as
possible. When this principle is not respected, we weaken opportunities to promote competition and
innovation--two key forces that drive progress in communities.
We write only to urge that, as you consider these petitions, you take proper account of the importance
of local choice and autonomy. The benefits of high-quality broadband are now beyond dispute: these
projects have stimulated local innovation and economic development, enhanced education, improved
government services, and opened new worlds of opportunity to communities and citizens. It is our hope
that federal policy will support the realization of these outcomes in our communities and in towns and
cities across the country, by empowering every community to meet the needs of their residents.
Signed,
Dana Kirkham
Mayor
Ammon, Idaho
Keith Gardner
City Council Member
Centennial, Colorado
Norman E. Yoder
Mayor
Auburn, Indiana
Mark Gotto
City Council Member
Centennial, Colorado
Martin J. Walsh
Mayor
Boston, Massachusetts
Vorry Moon
City Council Member
Centennial, Colorado
Cathy Noon
Mayor
Centennial, Colorado
Stephanie Piko
City Council Member
Centennial, Colorado
Ken Lucas
Mayor Pro Tem
Centennial, Colorado
Doris Truhlar
City Council Member
Centennial, Colorado
Next Century Cities
1200 18th Street NW, Suite 700
Washington, DC 20036
www.nextcenturycities.org
[email protected]
@NextCentCit
Kathy Turley
City Council Member
Centennial, Colorado
Bao Nguyen
Mayor
Garden Grove, California
Charles "C.J." Whelan
City Council Member
Centennial, Colorado
Marilyn Morton
City Council Member
Independence, Oregon
Paul Cutler
Mayor
Centerville, Utah
Jerry Gist
Mayor
Jackson, Tennessee
Don Gerard
Mayor
Champaign, Illinois
Mark R. Holland
Mayor
Kansas City, Kansas
Andy Berke
Mayor
Chattanooga, Tennessee
Sylvester “Sly” James, Jr.
Mayor
Kansas City, Missouri
Nancy Berry
Mayor
College Station, Texas
Joey Durel
City-Parish President
Lafayette, Louisiana
Meghan Sahli-Wells
Mayor
Culver City, California
Robert J Stevenson
Mayor
Layton City, Utah
Next Century Cities
1200 18th Street NW, Suite 700
Washington, DC 20036
www.nextcenturycities.org
[email protected]
@NextCentCit
Peter d'Errico
Select Board Member
Leverett, Massachusetts
Homer Nicholson
Mayor
Ponca City, Oklahoma
Paul Soglin
Mayor
Madison, Wisconsin
William Chapman
Select Board Chair
Rockport, Maine
Adam Friedrick
County Commissioner
Medina County, Ohio
Paul B. Woodson, Jr.
Mayor
Salisbury, North Carolina
Bob Nicholson
Mayor
Montrose, Colorado
Bill King
Mayor
Sandy, Oregon
Jill Boudreau
Mayor
Mount Vernon, Washington
Jeremy Pietzold
City Council President
Sandy, Oregon
Gary Fuller
Mayor
Opelika, Alabama
Ryan Coonerty
County Supervisor
Santa Cruz County
Karen Holman
Mayor
Palo Alto, California
Zach Friend
County Supervisor
Santa Cruz County
Next Century Cities
1200 18th Street NW, Suite 700
Washington, DC 20036
www.nextcenturycities.org
[email protected]
@NextCentCit
Kevin McKeown
Mayor
Santa Monica, California
Jack Burkman
City Council Member
Vancouver, Washington
Edward B. Murray
Mayor
Seattle, Washington
Kevin Utz
Mayor
Westminster, Maryland
Steven Leifson
Mayor
Spanish Fork, Utah
C. Bruce Rose
Mayor
Wilson, North Carolina
Stephanie A. Miner
Mayor
Syracuse, New York
Kelly Pierson
Mayor
Winthrop, Minnesota
Laurel Prussing
Mayor
Urbana, Illinois
Bryan K. Housh
Village Council Member
Yellow Springs, Ohio
Next Century Cities
1200 18th Street NW, Suite 700
Washington, DC 20036
www.nextcenturycities.org
[email protected]
@NextCentCit
Judy Kintner
From:
Sent:
To:
Subject:
M.J. Gentile [[email protected]]
Tuesday, January 20, 2015 10:13 PM
Judy Kintner
End Drug Task Force and Protect Beavers.
Dear Village Council, Please take us off the Drug Task Force. I think we should use our energy towards something better, like supporting people, and offering social programs, not incarceration. Also, regarding Marianne MacQueen's work with the wetlands and the beavers, I am of applying for a grant to remove
invasive species in the area as well as developing a land management plan, working with neighboring property owners, and providing
educational programs on wetlands, biodiversity and watersheds. Peace and Blessings, MJ Gentile 315 S. High St. Yellow Springs, OH 1
It’s My Money, My Stuff and My Life!
Estate Planning for Your Future
2015 Registration Form
Registration
Name (s):
__________________________________________________________________
______________________________ Relationship______________
______________________________ Relationship______________
Address:
__________________________________________________________________
Street
City
Zip
Phone: _______________________(h)
E-Mail: _______________________
_______________________(w)
Fax:
_______________________
Do you, or anyone attending with you, require accommodations for disability in order to participate in this program?
Yes
No
If yes, please indicate type of accommodations needed: _______________________________
Please share any questions or hopeful outcomes regarding this course:
______________________________________________________________________________
______________________________________________________________________________
Please share any preparations you have made in planning for your future
(e.g. Will, Living Trust, DPOA, etc.):
______________________________________________________________________________
______________________________________________________________________________
If attending for your parents or loved ones, what preparations have they made?
______________________________________________________________________________
______________________________________________________________________________
For housing/long term care/Medicaid info, please list specific County/City/State:
______________________________________________________________________________
______________________________________________________________________________
Please complete and return with $40.00 payment per household payable to the
GCCOA by February 18, 2015. Mail to: GCCOA, 140-A Rogers Street, Xenia, OH 45385
Judy Kintner
From:
Sent:
To:
Subject:
Greene County Circles [[email protected]]
Tuesday, January 20, 2015 12:16 PM
Judy Kintner
Newsletter Update
Greene County Circles Update
January 2015
Looking Back, Looking Forward
Looking Back on 2014
In 2014 Greene County Circles continued to hone its approach toward the
goal of eliminating poverty one family at a time.
2014 was a year of forming collaborations and gaining support for our core,
proven concept. The concept is to add longitudinal relationships to the
resources available to a family in poverty. The nucleus of the relationships is
one to ten motivated families, each matched with two or three people
motivated to spend time yet who otherwise have no special qualifications to
help. Together they set goals, refine plans, measure progress, and attend
programs that help provide consistent support while families build capacity in
various forms of capital (e.g., financial, social, educational, occupational) in
order to move out of poverty.
Our discovery in 2014 was that although Greene County might not have an
existing organization that could take ownership of a Circles site (hiring
employees, and being legal, lead organization), there is wide support for the
concept. About 88% of Circles sites are run by an existing entity. Would a
new organization be acceptable to the existing service agencies, faith
communities, and government entities? Thus far, we have discovered that
the answer is a resounding, "yes."
We spent a large part of the year describing the concept in meetings large
and small. Greene County Circles joined the Xenia Chamber of Commerce
(thanks to an individual's donation of the membership fee). You might have
met representatives at a Chamber After Hours event or a Women-in-Business
Luncheon. Perhaps, you learned of Circles through a broadcast of Xenia City
Council or attending a service club or Xenia Area Council of Churches and
Ministries meeting or a number of events hosted by Greene County
churches. You might have heard the testimonies from Circles graduates and
the allies who walked beside them out of poverty.
An amazing number of government officials and representatives have heard
and supported our formation efforts. Thanks to Faith Community United
Methodist Church we were able to host three sessions in one day featuring
Heather Cunningham, who has worked with most if not all of the 80-plus
Circles sites in the nation.
Contributions helped us form organizational infrastructure with a temporary
1
office, computer, printer, supplies, Quick Books, and Constant Contact for
management of the more than 300 email addresses you gave us.
Looking Forward to 2015
Whereas 2014 was building collaborations and gaining acceptance for the
concept, 2105 will be the year of community formation.
We begin 2015 with regular stakeholders meetings, Going back to the first
discussions with the Marriage Resource Center, Greene County Circles has
been influenced by people active and in the know in the community. The first
stakeholders meeting will be at Westminster Presbyterian Church on
Thursday, February 5, from 5:00 to 6:30 PM. The church is located at 990
Old Springfield Pike, Xenia. At each meeting we plan to give an update, take
questions, and ask for feedback and ideas.
2015 will mark the launch of the first Greene County Circles community, in
which families and volunteers will be trained, matched, and begin the journey
that will transform them both.
2015 also will be a year of decision on partnerships. During 2014 we formed
a close bond with the impressive staff of Think Tank, Inc. In the last few
months Thank Tank and many Circles sites that we have used as models
have separated form Circles USA. We are weighing the pros and cons of
joining the sites that have left Circles USA. We are talking to Circles USA,
Think Tank, sites that have left, and sites that have stayed. Whatever
alliance we choose, our commitment to the relational concept will continue.
We will be taking other steps toward a formal organization--forming a board
and establishing a corporation registered as a nonprofit, publishing our
financial statements, providing quarterly
Updates, formalizing our fundraising.
We are Grateful for Your Support
Individuals and organizations have given through Greene County Community
Foundation (either online at www.greenegiving.org or by sending a check
made out to Greene Community Foundation with Greene County Circles in
the memo line to P.O. Box 86, Xenia, Ohio 45385.
The following eight organizations or individuals have contributed $500
or more:
-A Xenia and Greene County Church
-A family Foundation
-City of Xenia Community Fund
-Greene County Health Foundation
-A Beavercreek Church
-Presbytery of the Miami Valley
-Buzz Reed
-Westminster Presbyterian Chruch, Xenia
We appreciate the organizations who have hosted events and opened
their facilities for our use.
2
-Apex Community Church, Xenia and Campus Team Lead Jay Jackson
-Beavercreek Christian Church and Pastor Tracy Wright
-Emmanuel Baptist Church, Xenia and Pastor Will Urschel and former
Community Coordinator, Tina Henry
-Faith Community United Methodist Church and Deacon Rick Tettau
-Mary Help of Christians, Fairborn and Father Charles Lang
-Maple Heights Baptist Church and Pastor Chris Tannreuther
-Westminster Presbyterian Church, Xenia and former pastor, Brian Maguire
AmeriCorps VISTA, CJ Moore
Last month we bid good-bye to CJ Moore as our first AmeriCorps Volunteers
in Service to America. As a graduate of Kettering Circles, CJ impressed
many of you with her powerful presentations and the openness with which
she shared her story and passion for the Circles concept. CJ also provided
first-hand knowledge of the Circles process and connected with others in
the established Circles sites. She has continued to be involved in Greene
County Circles as a volunteer. Thank you, CJ.
(In June we plan to add our second VISTA. If you know someone who has
recently graduated or will graduate in the spring and is interested in the
experience and rewards of being an AmeriCorps VISTA before starting
graduate school or a career, have him or her start a conversation with us at
[email protected].)
.
Help us spread the word. Share our story with others. Have an
abundant and prosperous 2015.
Greene County Circles
P.O. Box 86
Xenia, Ohio 45385
(937) 870-0GCC (0422)
[email protected]
STAY CONNECTED
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Greene County Circles | PO Box 86 | Xenia | OH | 45385
4
DIRECTIONS
US 35 to Progress Drive
South on Progress, passing Walmart
and Lowes





East on Second Street
Xenia Community Center (XCC) will
be on the South Side, with parking and
entrance in rear
XCC is a former school building and is
across from the Xenia Nazarene Church
It’s My Money, My Stuff
and My Life!
Estate Planning
For Your Future
If you have questions or need more
information, please call or e-mail the
Greene County Council on Aging at
937-376-5486/[email protected]
• Taking the First Step
• Assets, Wills, and Advanced Directives
• Recording of Property
• Insurance
• Trusts, Probate & Taxes
• Medicare/Medicaid
It is never too soon
or late to plan!
March 3, 10, 17, 24, 31 2015
6:00pm to 8:30pm
Xenia Community Center
1265 W. Second Street—Xenia








If you don’t have a will, the state of Ohio will decide
where your assets will go.
Thirty percent of people have an estate plan, but eighty
percent of those are out of date.
Very few Americans are saving for retirement.
Very few individuals actually benefit from a trust.
Medicare pays for little or no home-care.
There may not be “his, hers and mine” when dealing
with Medicaid rules.
Life insurance proceeds may not go through probate.
More ‘adults’ are working longer or going back to work.
Program Purpose
Planning for our future is more complicated than ever.
This five-week course provides an opportunity to start or
continue your planning. No matter your age or level of
financial resources, this course will jump-start your plan!
We cannot plan for every “what if”, but we can educate
ourselves and make important decisions that will give us
some peace of mind & answer nagging questions such as:
 If I don’t have much other than a car, house and monthly
income, what kind of planning can I really do?
 My kids are financially struggling. Should I help them?
 Will settling my estate be a burden for my family?
 How should my property be titled?
 Should I update my will and other documents?
 Will insurance cover nursing home care?
 If I leave a young family, will their future be secure?
This program is presented with the cooperation of local
professionals volunteering their time and expertise so we
can all have the needed tools to plan for our future and
the future of our families.
Sessions
March 3
Taking the First Step
Jerry Mahan, Retired Extension Educator
Pitfalls in Planning
Pete Stephan, Attorney
March 10
Assets, Wills, & Advanced Directives
Dave Cusack, Attorney
March 17
Property and the Recorder’s Office
Eric Sears, Greene County Recorder
Insurance ~ Randy Gifford, Reichley Insurance
March 24
Trusts, Probate & Taxes
Brittany O’Diam, Jamie Fillippi, Attorneys
March 31
Medicare/Medicaid and Other Retirement Health Insurance
& Services/Support for Seniors and Caregivers
Susan Millward & Karen Puterbaugh
Greene County Council on Aging
Registration Information
Cost ~ $40 per household, includes binder and all program
materials. Refreshments will be provided.
Please complete the enclosed registration form and send with
payment payable to GCCOA, by February 18th.
Greene County Council on Aging
140 Rogers Street
Xenia, Ohio 45385
Scholarships are available
MEMORY LOSS,
DEMENTIA &
ALZHEIMER’S DISEASE
We all experience memory loss at one time or another
and many of us are fearful of what it might mean.
Is it ‘normal’ memory loss or is it caused by dementia,
such as Alzheimer’s disease?
Please join us as we answer your questions, address your
concerns, discuss the types of dementia ~ including
Alzheimer’s disease, and explore things to consider as a
caregiver or someone wanting to learn more about
memory loss and dementia.
Thursday, February 19th
6:30 pm ~ 8:30 pm
Xenia Community Center
1265 West Second Street, Xenia
Presenter:
Karen Puterbaugh, LSW, MUA
GCCOA Director
Presented by the Greene County Council on Aging
140-A Rogers Street
Xenia, Ohio 45385
937-376-5486
www.gccoa.org
To register for this
free program or for
more information,
please contact
Pam Dorsten by
Tuesday, February 13th
at 937-376-5486 or
[email protected]
20 January 2015
To: President of Yellow Springs Village Council
Subject: Water Dentention
I am writing to you in response to a letter in the YS News on 15 Jan. 2015 from the
Green Environmental Coalition, to “Convince Council On Wetland”.
I have lived at 530 Fairfield Pike, next to the Creek, for more than 51 years. During
that time I have witnessed floods that have inundated our streets, sewers, yards and
basements, numerous times. Construction along the creek, for flood control, has
limited the occurrence of flooding. Now, because of the presence of beavers, at the
detention basin any progress that has been made over the past several years to limit
flooding (re. flooding in May 2014) is in jeopardy. This may be by design more than
by coincidence. John Eastman in a letter to Ken Middleton, Greene Soil & Water
Conservation District, November 4 2005, states,” Note that once the downstream
banks are overtopped, it is not particularly important to the community by how
much they are overtopped”. I totally disagree with that statement or any line of
reasoning that would have lead Mr. Eastman to arrive at that conclusion. As an
affected member of the community I was never asked how much flooding I would
accept. It is important that we take every means possible to preclude flooding.
The flow device that was installed at the detention basin in September 2014 has not
been evaluated during the heavy rain periods of a year. I have not measured more
than 2.25 inches at any one occurrence since Sept. 2014, which may have occurred
over several hours. The rain last May 21 was 3.50 inches over a few hours. This is
more of what can be expected from a spring thunderstorm.
I ask Council to continue to practice effective flood control practices along the creek
in question.
Joseph E. Lewis
530 Fairfield Pike
Yellow Springs, Ohio