1. Healthcare

CITY COUNCIL – WORK SESSION AGENDA
Tuesday, February 3, 2015
Lewis Room – Winsted City Hall
Mission Statement
“The City of Winsted will provide services and resources for its citizens and businesses that
promote opportunities for a high quality of life, while sustaining a hometown atmosphere.”
I.
II.
Call to Order
Capital Equipment Replacement Plan
III.
Winsted Municipal Airport Policy - First Review
IV.
Sale of Forfeited Property
V.
Skating Rink Discussion
VI.
VII.
Other
Adjourn
Winsted City Hall
201 - 1st St. N.
Winsted, MN 55395
320-485-2366
www.winsted.mn.us
~ The Lewis Room is located in the southwest corner of the main level of Winsted City Hall ~
Memo
To:
Mayor and Council Members
From:
Clay Wilfahrt, City Administrator
Date:
February 3, 2015
Re:
Capital Equipment Replacement Plan
One of the goals set by the City Council at its Strategic Retreat was to complete a
Capital Equipment Replacement Plan. Staff assembled the attached document to
lay out Capital Equipment Replacement for the next ten (10) years.
The intention of the plan is to create a financially sustainable plan to replace all of the
equipment for both the Police and Public Works Departments. This will allow the
Council to make decisions on equipment replacement within the full context of all
equipment considerations. For example, the Council can make the decisions to
replace the street sweeper and pay loader in 2015 knowing that it will be able to
afford a new squad car in 2016.
The plan does not change annual contributions to the Capital Equipment Fund, which
currently has a balance of approximately $250,000.
This list was developed with extensive input from both the Maintenance Supervisor
and the Police Chief.
Staff would like the Council to discuss the Capital Equipment Replacement Plan and
make any comments or recommendations. Once any necessary changes are made,
staff will bring this plan forward for approval at a regular Council meeting.
Capital Equipment Plan
Departments of
Police and Public Works
2015 - 2024
Adopted by the Winsted City Council
Date
PURPOSE:
The purpose of this Capital Equipment Plan is to be able to have an orderly and
financially stable process to purchase equipment for the Police and Public Works
Departments. The Capital Equipment Plan has three (3) funding sources, the General
Fund, Water Fund, and Sewer Fund. Fund allocations are based on the need for that
specific equipment to provide services to the specified operation of that designated fund.
The Fire Department will create a separate Capital Equipment Plan with the assistance
from the City Council and Winsted Fire Board.
PLANNING:
The City Council, with the assistance of the Police and Public Works Departments, shall
annually review the Capital Equipment Plan. Based on the existing conditions within the
City (equipment and financial stability) the City Council may wish to revise or deviate
from this plan to satisfy existing priorities of the community.
EXISTING PUBLIC WORKS DEPARTMENT EQUIPMENT:
Asset Description
1976 Volvo Pay Loader
1979 Elgin Street Sweeper
1999 Ford F250 Pick Up
2003 Ford F250 Pick Up
1994 Fair 2 Stage Snow Blower
1994 Sewer Jetter
2007 Bobcat S1-185 Skid Steer
1997 Elgin Street Sweeper
1999 Ford Sterling Plow truck
2014 Mack Plow Truck
Useful Replacement Mileage/Hours
Projected
Life
Cost
Replacement
20
$160,000
7,169 Hours
2015
Hour Meter
2015
Broken
20
$180,000
15
$40,000
81,626 Miles
2016
15
$40,000
77,130 Miles
2016
20
$110,000 No Hour Gauge
2017
Hour Meter
2018
Broken
20
$160,000
12
$40,000
622.6 Hours
2019
20
$180,000
30,142 Hours
2021
20
$220,000
34,204 Miles
2024
20
$210,000
6,061 miles
2034
EXISTING POLICE DEPARTMENT EQUIPMENT:
Mileage/Hours
Asset Description
2010 Crown Victoria
2012 Ford Explorer
2014 Ford Explorer
Useful Replacement
Life
Cost
6
$45,000
6
$45,000
6
$45,000
98,034
66,023
10,013
Projected
Replacement
2016
2018
2020
FUNDING:
The table below provides projected costs to finance the Capital Equipment Plan through
2024. The City Council may supplement the funding sources listed by obtaining an
equipment certificate or other equipment specific financing.
The City Council has previously established a “Capital Improvement Fund”, which has
an existing fund balance of $251,604.73 (Public Safety and Public Works). A stronger
fund balance will provide the City with greater security in case of increased costs or
unknown purchases, which may not be identified in this plan.
Year
2015
2016
2017
2018
2019
2020
2021
Previous Balance
$251,604
$64,745
$88,539
$125,533
$53,027
$162,721
$268,315
General
$130,000
$130,000
$130,000
$130,000
$130,000
$130,000
$130,000
Water
$5,000
$5,000
$5,000
$5,000
$5,000
$5,000
$5,000
Sewer
$15,000
$15,000
$15,000
$15,000
$15,000
$15,000
$15,000
Expenditures
$340,000
$128,000
$116,700
$224,100
$45,100
$52,200
$215,000
Balance
$64,745
$88,539
$125,533
$53,027
$162,721
$268,315
$209,409
EQUIPMENT REPLACEMENT SCHEDULE
2015 Equipment Replacement
2015 Equipment
Replace 1976
Pay Loader
Replace 1979
Street Sweeper
Estimated Cost
$160,000
Department
Public Works
$180,000
Public Works
Replacement of 1976 Pay Loader
The pay loader is a heavily used piece of equipment, which will be nearly twenty (20)
years old at the time of its replacement. The pay loader has experienced a number of
maintenance issues and staff believes that it is best to trade the equipment in to avoid
further maintenance expenses. Trading in now will also mean that the City will get some
cash back in a trade which would not be the case if the maintenance issues get much
worse.
Replacement of 1979 Street Sweeper
The street sweeper is used during several seasons in a year to remove leaves, salt, sand
and other debris from City streets. This particular piece of equipment has been requiring
extensive annual maintenance.
2016 Equipment Replacement
2016 Equipment
Estimated Cost
Replace 1999 and
$82,400
2003 Pickups
Replace 2010 Squad
$46,400
Car (Crown Victoria)
Replacement of 1999 and 2003 Pickups
Department
Public Works
Police
The pickup trucks were purchased in 1999 and 2003 and have about 77,130 and 81,626
miles, the majority being in-town miles. The pickups are the most heavily used pieces of
equipment in the Public Works Department. They are used for snow plowing, park work,
water meter reading, and other miscellaneous tasks. The expected life of the pickups is
twelve (12) years, so both are overdue for replacement.
Replacement of 2010 Squad Car with a Squad SUV
The 2010 Crown Victoria is used for patrol, responding to service calls, transporting
persons to jail, residences, the hospital, detox, etc. It is also used to provide transport to
trainings and meetings for officers. The vehicle is rear wheel drive and it is very difficult
to patrol/respond in the winter through snow. It is also difficult to train officers and ride
in the passenger’s seat due to the small passenger’s seat area. Because of these flaws, the
vehicle will be replaced with an SUV.
This vehicle currently has 98,034 miles and it is anticipated to have 124,034 miles at its
replacement.
2017 Equipment Replacement
2017 Equipment
Replace 1994
Snow Blower
Estimated Cost
$160,000
Department
Public Works
Replacement of 1994 Snow Blower
The snow blower is primarily used in the downtown area and for major snow events at
the airport. The existing snow blower is undersized and is becoming worn down, due to
its twenty (20) years of use.
2018 Equipment Replacement
2018 Equipment
Replace 1994
Sewer Jetter
Replace 2012 Squad
SUV (Ford Explorer)
Estimated Cost
$174,900
Department
Public Works
$49,200
Police
Replacement of 1994 Sewer Jetter
The sewer jetter is an aging piece of equipment. The sewer jetter is used for maintaining
storm and sanitary sewer lines. Public Works staff has expressed an interest in
contracting out this work on an annual basis.
Replacement of 2012 Squad SUV
The 2012 Ford Explorer is used for patrol, responding to service calls, transporting
persons to jail, residences, the hospital, detox, etc. It is also used to provide transport to
trainings and meetings for officers. The SUV style of vehicle has worked out very well
for the Police Department. Officers comment that it is much safer/easier to get around in
the winter. The SUVs handle better when responding code to calls and there is more
space in the passenger’s seat when training. The storage area in the rear compartment is
more organized.
This vehicle currently has 66,023 miles and it is anticipated to have 146,023 miles at its
replacement.
2019 Equipment Replacement
2019 Equipment
Replace 2007
Skid Steer
Estimated Cost
$45,100
Department
Public Works
Replacement of 2007 Skid Steer
The Skid Steer is used to broom snow, spread dirt, move pallets, blow snow, and other
small miscellaneous tasks. The skid steer has 622 hours on it, and is in good working
condition at the time of this report.
2020 Equipment Replacement
2020 Equipment
Replace 2014 Squad
SUV (Ford Explorer)
Estimated Cost
$52,200
Department
Police
Replacement of 2014 Squad Car
The 2014 Ford Explorer is used for patrol, responding to service calls, transporting
persons to jail, residences, the hospital, detox, etc. It is also used to provide transport to
trainings and meetings for officers. The SUV style of vehicle has worked out very well
for the Police Department. Officers comment that it is much safer/easier to get around in
the winter. The SUVs handle better when responding code to calls and there is more
space in the passenger’s seat when training. The storage area in the rear compartment is
more organized.
This vehicle currently has 10,013 miles and it is anticipated to have 130,013 miles at its
replacement.
2021 Equipment Replacement
2021 Equipment
Replace 1997
Street Sweeper
Estimated Cost
$215,000
Department
Public Works
Replacement of 1997 Street Sweeper
The street sweeper is used during several seasons in a year to remove leaves, salt, sand
and other debris from City streets. The 1997 Street Sweeper has 30,142 miles on it and
4,329 hours, or roughly 250 hours per year.
2022 Equipment Replacement
2022 Equipment
Replace 2016 Squad
SUV (Ford Explorer)
Estimated Cost
$55,400
Department
Police
Replacement of 2016 Squad SUV
The 2016 Ford Explorer will be used for patrol, responding to service calls, transporting
persons to jail, residences, the hospital, detox, etc. It is also used to provide transport to
trainings and meetings for officers. The SUV style of vehicle has worked out very well
for the Police Department. Officers comment that it is much safer/easier to get around in
the winter. The SUVs handle better when responding code to calls and there is more
space in the passenger’s seat when training. The storage area in the rear compartment is
more organized.
2024 Equipment Replacement
2024 Equipment
Replace 2018
Squad Car
Replace 1999
Plow Truck
Estimated Cost
$58,800
Department
Police
$287,100
Public Works
Replacement of 2018 Squad
The 2018 Ford Explorer will be used for patrol, responding to service calls, transporting
persons to jail, residences, the hospital, detox, etc. It is also used to provide transport to
trainings and meetings for officers. The SUV style of vehicle has worked out very well
for the Police Department. Officers comment that it is much safer/easier to get around in
the winter. The SUVs handle better when responding code to calls and there is more
space in the passenger’s seat when training. The storage area in the rear compartment is
more organized.
Replacement of 1999 Plow Truck
The 1999 plow truck is used to plow snow, and to haul sand, dirt, etc. It currently has
34,204 miles and is in good working condition.
Memo
To:
Mayor and Council Members
From:
Clay Wilfahrt, City Administrator
Date:
February 3, 2015
Re:
Winsted Municipal Airport Minimum Standards
The City of Winsted currently operates a Municipal Airport. The airport is managed
by the Maintenance Supervisor and the City Administrator. Often times there have
been questions or concerns raised that require City staff attention. Since there is no
policy, staff addresses issues on a case-by-case basis which can result in inefficiency
and inconsistency in enforcement of rules.
In 2014, staff began development of an Airport Minimum Standards Policy. Attached
is the first draft version for review by the Council. The Policy is intended to address
common issues at the airport, and future issues that are anticipated. Staff has
developed and reviewed the policy with the help of the City Engineer and the
Minnesota Department of Transportation (MNDOT).
Staff would like the Council to review the policy and make any recommendations at
this time. Since it is a large amount of information, staff will bring the policy back at a
future City Council Work Session as well, once the Council has had more time to
review the policy. Once review of the policy is complete, staff will seek Council
approval at a regular Council meeting.
Minimum Standards Policy
for
The City of Winsted, Minnesota
Draft Version
Introduction
The purpose of these Minimum Standards, also referred to as the Winsted
Municipal Airport Policy, is to encourage, promote, and ensure the delivery of
high quality general aviation products, services, and facilities to Airport users.
Definitions
Aeronautical Activity
Any activity that involves, makes possible, or is required for the operation of
aircraft or which contributes to or is required for the safety of such operations.
Agricultural Land
Airport property currently not needed for aeronautical use and is available for
agrarian purposes.
Air Charter
A Person that provides on-demand, non-scheduled, passenger or cargo
transportation service in aircraft having less than 30 passenger seats. The entity
must operate under the appropriate Federal Aviation Regulations (FARs)
Air Operations Area
Any area of an airport used or intended to be used for landing, takeoff, or
surface maneuvering of aircraft. An air operations area includes such paved
areas or unpaved areas that are used or intended to be used for the
unobstructed movement of aircraft in addition to its associated runway, taxiways,
or apron
Aircraft
Any contrivance invented, used or designed for navigation of or flight in the air.
Aircraft Operation
An aircraft’s takeoff from, or its landing at an airport. A touch-and-go is two
operations.
Aircraft Owner
A person or entity holding legal title to an aircraft, or any person having exclusive
possession of an aircraft.
Aircraft Parking and Storage Areas
The hangar and apron locations on the Airport designated by the airport owner or
airport manager for the parking and storage of aircraft.
Aircraft Rental
The commercial operation of renting or leasing aircraft to the public for
compensation.
Aircraft Sales
The sale of new or used aircraft through brokerage, ownership, franchise,
distributorship, or licensed dealership.
Airframe and Power Plant Maintenance
The commercial operation of providing airframe and power plant services, which
includes any of the following: the repair, maintenance, inspection, constructing,
and making of modifications and alterations to aircraft, aircraft engines,
propellers and appliances including the removal of engines for major overhaul.
This category of service also includes the sale of aircraft parts and accessories.
Airport
Any area of land or water which is used, or intended for use, for the landing and
taking-off of aircraft and any appurtenant areas which are used, or intended for
use, for airport buildings or other airport facilities or rights-of-way, together with
all airport buildings and facilities located thereon.
Airport Owner
The local municipal government unit, or in some cases multiple municipalities, or
in other cases Persons, that are the legal owners of the airport’s real property
and improvements.
Airport Layout Plan (ALP)
The FAA approved plans and drawings of an airport depicting the layout of
existing and proposed airport facilities.
Airport Manager
The designated individual, appointed by the airport owner, duly authorized to
administer and manage all operations of the airport and airport facilities.
Assurance
An assurance is a provision contained in a Federal or state grant agreement to
which the recipient of airport development assistance has voluntarily agreed to
comply with in consideration of the assistance provided.
Aviation Fuel
Flammable liquids composed of a mixture of selected hydrocarbons
manufactured and blended for the purpose of operating an internal combustion,
jet, or turbine engine, which meet federal fuel standards.
Avionics Sales and Maintenance
The commercial operation of providing for the repair and maintenance of aircraft
radios, instruments and accessories. Such operation may include the sale of new
or used aircraft radios, instruments and accessories.
Aviation-Related Activity
Any activity conducted on the airport that provides service or support to aircraft
passengers or air cargo. The following are examples of aviation-related activities:
ground transportation, restaurants, auto parking and concessions.
Based Aircraft
An aircraft which the owner physically locates at the airport for an undetermined
period, and whenever absent from the airport, its owner intends to return the
aircraft to the airport for long-term storage.
Commercial Activity
The conduct of any aspect of a business, concession, operation, or agency in
order to provide goods or services to any person for compensation or hire. An
activity is considered a commercial activity regardless of whether the business is
nonprofit, charitable, or tax-exempt.
Commercial Operator (Operator)
Is a person, firm, corporation, or other entity conducting commercial aeronautical
services or activities at the airport for compensation or hire. The Operator may be
classified as either a Fixed Base Operator (FBO) or a Specialized Aviation
Service Operator (SASO).
Commercial Self-Service Fueling
Fueling an aircraft by the pilot using commercial fuel pumps installed for that
purpose. The fueling facility may or may not be attended by the owner/operator
of such a facility.
Exclusive Right
A power, privilege, or other right excluding or debarring another from enjoying or
exercising a like power, privilege, or right. An exclusive right can be conferred
either by express agreement, by the imposition of unreasonable standards or
requirements, or by any other means.
Federal Obligation
Contractual commitment of the airport owner that arises from the conveyance of
land or from a grant agreement.
Fixed Base Operator (FBO)
A full service commercial operator who engages in the primary activity of aircraft
refueling and a minimum of one (1) of the following secondary activities: airframe
and power plant maintenance, flight training, aircraft rental, air charter operations,
avionics maintenance and sales or aircraft storage/hangar rentals.
Flight Training
The commercial operation of instructing pilots in dual and solo flight, in any
aircraft, and related ground school instruction as necessary to complete a FAA
written pilot’s knowledge test and practical flight test for various categories of
pilot certificates and ratings.
Flying Club
A non-commercial and nonprofit entity organized for the purpose of providing its
members with any number of aircraft for their personal use and enjoyment.
Aircraft must be vested in the name of the flying club owners on a pro-rata share,
and the club may not derive greater revenue from the use of the aircraft than the
cost to operate, maintain, and replace the aircraft.
Fuel Storage Area
Any portion of the airport designated temporarily or permanently by the airport
owner as an area in which aircraft fuel or any other type of fuel may be stored or
loaded.
Fueling or Fuel Handling
The transportation, sale, delivery, dispensing, or draining of fuel or fuel waste
products to or from an aircraft.
General Aviation
All civil aviation operations other than scheduled air services and nonscheduled
air transport operations for remuneration or hire.
Grant Assurance
Any agreement made between the airport owner and the FAA or the state for the
grant of funding or a conveyance of land either of which the airport owner
agrees to use for airport purposes.
Hazardous Material
Any substance, waste, or material which is toxic, explosive, corrosive, flammable,
infectious, radioactive, carcinogenic, mutagenic, or otherwise hazardous, and is
or becomes regulated by any governmental authority, agency, department,
commission, board, agency or instrumentality of the United States, the State of
Minnesota, or a political subdivision thereof, and the presence of which requires
investigation, removal and/or remediation.
Independent Operator
A commercial operator offering a single aeronautical service but without
established place of business on the airport. An airport owner may or may not
allow this type of servicing to exist on the airport.
Lease
The written contract between the airport or airport owner and a Person
(Lessee) specifying the terms and conditions under which a Person may
conduct commercial, aeronautical or agricultural activities on the airport as
defined within the established minimum standards.
Minimum Standards
The qualifications or criteria which may be established by the airport owner as
the minimum requirements that shall be met as a condition for the right to
conduct a Commercial Activity on the airport.
Person
Any individual, firm, partnership, corporation, company, association, joint stock
association, or body politic; and includes any trustee, receiver, assignee, or other
similar representative thereof.
Preventive Aircraft Maintenance
Maintenance that is not considered a major aircraft alteration or repair and does
not involve complex assembly operations as listed in FAR Part 43, Appendix A,
Paragraph C.
Roadway
Any street or road whether improved or unimproved, within the boundaries of the
airport and designated for use by ground vehicles.
Self-Service
Fueling or maintenance of an aircraft on airport property, performed by the
aircraft owner or their employees in accordance with the airport’s reasonable
standards or requirements.
Specialized Aviation Service Operation (SASO)
An aeronautical business that offers a single or limited service according to
established minimum standards. Examples of a SASO include, but are not limited
to: flight training, aircraft maintenance, on-demand operation or ambulance,
aircraft sales, avionics maintenance and sales, and aircraft storage.
Sublease
The written agreement stating the terms and conditions under which a third party
Person leases space from a Lessee for the purpose of providing aeronautical
services at the airport.
Through-the-fence Agreement
An agreement between the airport owner and an adjacent property owner
permitting access to the public landing area.
Through-the-fence commercial operation
A commercial activity, directly related to the use of the airport, developed or
located off airport and requiring a Through-the-fence Agreement to access the
airport.
Taxilane
That portion of the airport apron area, or any other area, used for access
between taxiways and aircraft parking or storage areas.
Taxiway
A defined path established for the taxiing of aircraft from one part of the airport to
another.
UNICOM
A non-government communication facility, which may provide airport information
at certain airports.
Vehicle Parking Area
Any portion of the airport designated and made available temporarily
or permanently by the airport owner for the parking of vehicles.
Minimum Standards
Application
All persons conducting commercial aeronautical activities at the Winsted
Municipal Airport shall, as a condition of conducting such activities, shall
comply with all the requirements set forth in these Minimum Standards. The
Minimum Standards are deemed to be a part of each commercial airport
operator’s lease or agreement with the Winsted Municipal Airport.
The mere omission of any particular minimum standards in a lease or
agreement shall not constitute a waiver or modification of the standard
unless the document expressly states that The City of Winsted waives
application of that standard.
Existing operators
These minimum standards will not apply to commercial aviation operators
who have a current lease or agreement with the City of Winsted unless their
existing contract explicitly mentions a need to comply with the Minimum
Standards or Airport Policy. Minimum Standards will be applied to all other
existing operators upon renewal of the existing lease or agreement.
Existing operators who are unable to meet the minimum standards at the
time of lease or agreement renewal shall submit a plan outlining specific
timelines for complying with the minimum standards. The City of Winsted
must approve the plan prior to renewal of the lease or agreement.
Multiple services
When a commercial operator conducts multiple activities pursuant to one
lease or agreement with the City of Winsted, the commercial operator shall
comply with the minimum standards established for each separate activity.
If the minimum standards for one activity are inconsistent with the
minimum standards for another activity, then the minimum standard that is
more strict or imposes a higher standard shall apply.
Activities not covered by minimum standards
Activities with no specific minimum standard established in this document
will be addressed by the City of Winsted on a case-by-case basis in the
commercial operator’s lease or agreement.
Insurance Requirements
All tenants and businesses operating on Airport will provide a Certificate of
Insurance listing the City of Winsted as additionally insured. Person or
persons must provide a Certificate of Insurance requiring a thirty (30) day
notice of cancellation to the City of Winsted prior to utilizing any Airport
property or conducting business on Airport property. All persons operating
at the airport must provide insurance in amounts in accordance with
Minnesota State Statutes and the table in Exhibit A of these Minimum
Standards.
Aircraft Accidents
The pilot of an aircraft involved in an accident on or near the Airport causing
personal injury or property damage shall report the incident to the City of
Winsted. In the event said pilot is not able to do so, the owner of the aircraft
or his agent shall make such report.
In the event of an accident, the City of Winsted or their agent may, in
compliance with FAA and other governmental-regulations, move damaged
aircraft from the landing areas, ramps, aprons, or other areas at the
expense of the owner and without liability for damage resulting from such
moving.
Airport property damaged or destroyed by accident or otherwise shall be
repaired at the expense of the responsible parties.
The City of Winsted shall have the authority to detain any aircraft for
nonpayment of any charges due the City of Winsted.
Parking
No conveyance devices including aircraft, cars, trucks, motorcycles, or other
vehicles used for transportation shall be parked at the airport for more than
30 days except for in designated hangars. Conveyance devices out of
compliance with this policy will be considered forfeited property and
disposed of in accordance with the Police Department’s forfeited property
policy.
Closed Runway
No landing will be allowed on a closed runway except for emergencies. It is
the pilots’ responsibility to check if the runway is open.

Construction, Floor Space, Landscaping, and Signage Requirements
All plans and specifications shall be submitted to the City of Winsted for
approval. Construction accomplished or contracted by any operator shall
be in accordance with design and construction requirements of the City of
Winsted, State, and Federal applicable codes in addition to the following:
Location and Height
Location of buildings shall be consistent with the FAA approved
Airport Layout Plan (ALP).
No building may penetrate the runway primary, approach or
transitional surfaces specified by FAR Part 77. Buildings shall be
built setback from the property line according to City Building
Codes.
Windows and large areas of glass shall be oriented to avoid
reflections which could distract pilots landing or taking off.
All hangers constructed at the Winsted Municipal Airport shall have
a lock box installed. Each lockbox will contain a key entrance to
the front door of the hangar. A key to open the lockbox will be
given to the Winsted Police Department and the Winsted Volunteer
Fire Department.
Signage
Signs or other advertising shall not be placed or constructed upon
Airport property or on any building, structure, or improvement
thereon without first having obtained written approval from the City
of Winsted. The City of Winsted will be provided a concept drawing
draft, or written proposal for review of any proposed sign or
advertising. The City of Winsted may refuse permission for such
signs or advertising if it finds they are undesirable, unnecessary, or
create a safety hazard.
Signs shall adhere to the following standards and appropriate
regulations and in all instances require City approval prior to
installation.
Free Standing Signs are only permitted in non-movement areas on
property leased to the applicant for the sign. A maximum of 8 feet
will be allowed to the top of the sign and any lighting must be
internal.
Wall Signs will have interior lighting and not exceed 1 square foot
per linear foot of wail space.
Prohibited Signs:
 Banners or painted canvas.
 Projecting from walls or roof.
 Indirectly lighted signs or directional signs moved by the
elements.
 Flashing. moving, or rotating signs.
 Roof signs. logos, or graphics.
 Illuminated signs placed where they may create a glare or
distraction to pilots.
 Lighted signs that interfere with airfield lighting.
Waivers or modifications
The City of Winsted may waive or modify any portion of these minimum
standards for the benefit of a governmental agency performing non-profit
public services, fire protection or emergency response operations.
The City of Winsted may waive or modify any portion of these minimum
standards for any person when it is determined that such waiver is in the
best interest of the public and will not result in unjust discrimination
against other commercial operators at the airport.
Vehicle and Pedestrian Access and Parking
Pedestrian and vehicular access to buildings normally open to the public
shall avoid crossing aircraft operating areas.
All improvements or facilities sited on the land-side of the Air Operations
Area (AOA) shall have appropriate access on both the landside and AOA.
Access to the AOA shall be controlled in accordance with City of Winsted,
FAA, and Transportation Security Administration regulations and procedures.
All customer facilities and accommodations for passengers and crews of
transient aircraft must include ramp or other convenient access for the
disabled and sanitary restrooms available for use by the disabled.
Vehicular access to aircraft storage hangars shall minimize crossing of the
Aircraft Operating Areas. Automobile parking in locations which do not
interfere with aircraft operations shall be provided near aircraft storage
hangars. All aircraft storage hangars shall provide a personnel entrance
door.
Hangar doors may be of either sliding or bi-fold type. However, sliding doors
may not be used in hangar configurations where the open door of one
hangar will adversely interfere with access to another hangar.
The operator shall provide adequate, paved and lighted, parking space within
the leased area sufficient to accommodate all activities including employee
and customer parking. Parking lots shall be configured for ease of ingress
and egress and parking spaces shall be clearly marked in addition to loading
zones handicapped parking and fire lanes.
The operator shall provide or lease from the City of Winsted, a paved aircraft
apron within the leased area to accommodate all operator related aircraft
parking and movement from the Operators building to the taxiways and
runways.
All vehicles at the airport must comply with the winter parking ordinance of
the City of Winsted.
Fueling
The City of Winsted is the sole proprietor of fuel at the Winsted Municipal
airport. However, not all types of fuel are sold by the City of Winsted. FBOs
are allowed to store and dispense fuel in amounts larger than five gallons
with written permission from the City of Winsted.
All equipment used for the storage and/or dispensing of petroleum products
must meet all applicable Federal, State, and local safety codes, regulations
and standards.
Persons shall not throw, dump, or deposit any waste, refuse, or garbage on
Airport ramps, taxiways, or adjoining areas. All waste, refuse, or garbage
shall be placed and kept in proper containers until disposed of. All
operating areas shall be kept in a safe, neat, clean, and orderly manner at
all times and in such a' manner as to minimize any hazards.
Tenants of all hangars and buildings are required to keep their premises
clean and clear of all rubbish, junk, debris, old aircraft and/or vehicles, and
unsightly objects. If: after warning by the City of Winsted, the area is not
cleaned the City of Winsted may have the premises cleaned at tenant's
expense.
At least one (1) fire extinguisher with a 2A, 10BC rating shall be installed in
each hangar. Extinguishers shall be mounted not less than five (5) inches
from the floor of the hangar, and not more than five (5) feet from the hangar
floor.
Fixed Base Operators
Primary Aeronautical Services
A Fixed Base Operator (FBO) is an entity engaged in the business of
providing the primary service of fueling or self-fueling of aircraft and at
least one secondary service. FBOs have the option to also provide any
other secondary services including: flight training, airframe and power
plant maintenance, aircraft rental, and aircraft storage/hangars
Each FBO may subcontract or use third party operators to provide any
primary or secondary services. Subcontractors or third party operators
shall meet all minimum standards. Each FBO shall conduct its business
and activities on and from the leased/assigned premises.
FBOs are required to lease or construct a public use building on the
leasehold property. The building must be capable of meeting business
demand.
Vehicle Parking
Each FBO shall provide adequate parking away from the AOA to meet the
needs of customers
and employees on the leasehold property. All vehicles must be in
compliance with the winter parking policy for the City of Winsted.
Aircraft Parking
Each FBO shall provide property for its aircraft operating area (ramp),
independent of any building area, vehicle parking area, and fuel storage
area. This aircraft operating area shall provide transient aircraft parking
and tie-downs for a minimum number of aircraft. This tie-down ramp area
shall be adequate to support all the activities of the FBO and any
approved subtenants. The ramp shall be well maintained and kept clean.
Hours of Operation
If the FBO provides a self-fueling station, it must be readily accessible to
customers, and be illuminated for safe night operations.
Staffing
Each FBO shall provide the airport owner with a current listing of names,
addresses, and contact information for all personnel responsible for the
operation and management of the FBO for emergency situations. This
listing shall be updated with any changes in either staff or their contact
information.
Personnel Qualifications
All FBO fuel handling personnel shall be trained in the safe and proper
handling, dispensing, and storage of aviation fuels. The FBO shall develop
and maintain Standard Operating Procedures (SOP) for refueling and
ground handling operations and shall ensure compliance with standards set
forth in the Uniform Fire Code and FAA Advisory Circular 00-34A, Aircraft
Ground Handling and Servicing. The SOP shall address bonding and fire
protection, public protection, control of access to the fuel storage area, and
marking and labeling of fuel storage tanks and fuel dispensing equipment,
and shall be submitted to the airport owner no later than thirty (30) days
prior to the FBO commencing fueling activities.
Additionally, the FBO shall comply with FAA Advisory Circular 150/5230-4,
Aircraft Fuel Storage, Handling, and Dispensing on Airports, Airport rules
and regulations, and all other applicable laws related to aircraft fuel
handling, dispensing and storage.
Each FBO shall obtain all applicable fueling certifications and permits, and
receive periodic refresher training as required. The airport owner, the
State of Minnesota and/or the FAA may periodically conduct inspections of
the FBO aircraft fueling activities and facilities to ensure compliance with
laws, regulations, and minimum standards.
Aircraft Line Services
Buildings, structures, tie-downs, aprons, paving, taxi areas, or any other
improvements or additions shall not be placed, constructed, altered, or
removed without prior written approval of the City of Winsted. The City may,
at its discretion, require an appropriate bond and a construction agreement
to guarantee the completion of the construction in accordance with its
approval. The City of Winsted shall consider conformance to the Airport
Master Plan prior to the approval or denial of any construction or
development at the Airport. If an FAA Form 7460 is required it will be the
responsibility of the tenant to insure completion of the form, submit to the
City of Winsted for review, and obtain FAA approval prior to beginning
construction. The City of Winsted can provide staff assistance in filling out
the form if necessary, but is not responsible for the preparation or content of
the form or from any consequences suffered by anyone for work performed
prior to the filing of the form.
Passenger Services
FBOs must provide restrooms, waiting rooms, and any other needs
of the passengers that they serve.
Flight Instruction: Anyone conducting flight training activities at the Airport shall
comply with all federal, state, and local regulations regarding flight schools and provide
the following:

The operator shall provide or lease from the City of Winsted adequate space to
house office, restrooms, suitable classroom (150 sq.ft.) for ground school, and
adequate flight planning areas (80 sq.ft).

The operator shall have a commercial operator’s license from the State of
Minnesota with a Flight School Endorsement.

The operator shall own or lease and have based on the Airport, at least one dual
equipped single-engine land aircraft suitable for flight instruction which shall be
equipped and maintained in accordance with applicable rules and regulations of
the State of Minnesota and the FAA.

The operator shall provide a minimum of one FAA certified flight instructor on-call
and available for scheduled flight instruction.

Flight instructors must meet all FAA certification, medical, and currency
requirements and be available whenever a student is flying.

The operator shall have adequate facilities or arrangements for storage, parking,
servicing, and repairing of all its aircraft.

The operator shall have on hand and available for use such equipment and
apparatus as should reasonably be expected for such training.
Aircraft Rental and Sales: Anyone conducting aircraft rental and sales activity
shall comply with all federal, state, and local regulations regarding aircraft rental and
sales and provide the following:

The operator shall have a Commercial Operator’s License endorsed for Aircraft
Rental if renting aircraft.

The operator shall own or lease all rental aircraft which shall be maintained in
accordance with applicable rules and regulations of the State of Minnesota and
the FAA.

The operator shall provide suitable office space for consummating sales and/or
rentals and the keeping of proper records in connection therewith.

Lease an area on the Airport of sufficient size to park or tie down aircraft for sale
or rental whether or not occupied by the operator.

Provide and maintain an aircraft or under written lease by and in exclusive
control of the operator which is properly equipped and FAA certified for rental,
flight instruction and lFR flight.

Operator shall provide a properly certified pilot capable of demonstrating new
aircraft for sale and/or for checking out pilots in rental aircraft.

Have-adequate facilities or arrangements for storing, parking, servicing and
repairing all of its aircraft.

Currently up-to-date specifications and price lists for the types and models of
new aircraft sold.

Proper checklists and operating manuals for all aircraft rented and adequate
parts catalogues and service manuals for all aircraft sold.
Aircraft Charter and Taxi Service: Anyone offering aircraft charter services from
the Airport must operate in compliance with all federal, state, and local regulations
regarding aircraft charter services and provide the following:

Operator shall have available for charter and air taxi, either owned or under
written lease to the operator, at least one aircraft certified and currently
airworthy and fully equipped for either visual and/or instrument flight conditions.
If a helicopter is used, at least one single engine helicopter equipped for: VFR at
night or VFR on top conditions must be available.

Operator must have a sufficient number of full time or part-time commercial or
airline transport rated pilots who are currently qualified to operate the operator's
aircraft under FAR Part 135 or Far Part 121.

Operator shall provide a passenger waiting area/lounge with adequate lighting,
furnishings, heat, air conditioning, sanitary restrooms, telephone and ramp
which provides convenient access for disabled individuals.

If cargo is carried it must be physically separated and secured from the
passenger area.

Facilities for checking-in passengers, ticketing, fare collection and handling of
luggage and cargo.

All passenger and cargo loading or unloading shall take place on an Airfield
Operations Area approved by the City of Winsted.

Operator shall implement required FAA and Transportation Security
Administration security requirements and procedures.

A current FAR Part 135 operating certificate.
Airframe, Power Plant, Avionics, Instrument, Propeller, and Accessory
Repair Service: Anyone who operates aircraft engine and accessory maintenance
facilities on the Airport shall comply with all federal, state and local regulations
regarding the operation of an aircraft maintenance facility and provide the following:

The operator must have a Commercial Operator’s License from the State of
Minnesota endorsed for Aircraft Servicing, Maintenance and Repair.

Sufficient uniformed and trained employees necessary to meet the requirements
set forth in these standards.

Employees will be currently certified by FAA with current rating appropriate to
the work being performed.

Sufficient hangar space to house any aircraft upon which service is being
performed.

Suitable storage space for aircraft awaiting maintenance or delivery after repair
and maintenance has been completed.

Operator shall provide suitable tractors, tow bars, jacks, dollies, test equipment,
and other equipment as necessary to provide the services outlined in the
business permit and lease.

Operator shall properly treat and dispose of all hazardous materials in
compliance with the regulations and requirements of the FAA Minnesota PCA,
OSHA, U.S. Environmental Protection Agency, and any other local, state, or
Federal government agencies.

Any repair service requiring aircraft power plant operation must be performed on
the Airfield Operations Area or in a facility approved for such a purpose by the
City of Winsted.

Improvements to or use of Authority facilities for commercially provided
aeronautical repair services shall be approved by the City of Winsted.
Aeronautical Paint Shop Facility

Operator shall provide sufficient uniformed and FAA currently certified personnel
necessary to provide the painting services approved in the Operator's lease
agreement/business permit.

Operator shall have sufficient equipment, supplies, and parts to perform aircraft
painting and stripping services.

Operator shall comply with all standards, rules, regulations, and requirements of
the FAA, Minnesota Pollution Control Agency, U.S. Environmental Protection
Agency, OSHA, and any other local, state, or national government agencies
having jurisdiction over aircraft painting and stripping operations.

Operator shall comply with the current standards of the National Fire Protection
Association on "Paint Spraying and Spray Booths" to arrangement, construction,
and protection-of spray booths and the storing and handling of materials used in
connection with aircraft painting, varnishing, and spray painting operations.

Sufficient space to perform all aircraft stripping and painting operations inside an
approved facility.

Operator shall prohibit any stripping, painting, varnishing, doping, Materials,
agents or other contaminants from release into the sewer system or into public
or private property. All hazardous materials shall be contained in the approved
facility and disposed of in compliance with State, Federal, and local regulations.
Parts Sales.
If a Specialized Aviation Service Operator that provides anyone or all of
Airframe, Power Plant, Avionics, Instrument, Propeller, and or Accessory Repair
is operating on the airport that operator may also sell parts and accessories.
Provider must have an adequate minimum supply of readily expendable parts,
or adequate arrangements for securing parts required for the types and models
of aircraft serviced and/or sold.
Hangar Use
Hangars must be only used for aircraft storage and other uses are prohibited
unless approved in writing by the City of Winsted. The individual leasing/renting
a hangar will provide the registration number of all aircraft to be stored in the
assigned hangar to the City of Winsted.
No modification. change, or improvement may be made to a leased hangar
without prior approval of the City of Winsted
Hangar lease payments must be made to the City of Winsted as determined by
the lease agreement.
Independent Operators: An Independent Operator is one who performs an
aeronautical related service on less than a full-time basis and is not associated with a
Full Service Fixed Base Operator or a Specialized Aviation Service Operator. The
Independent Operator agrees to conduct an Independent Operation on the Airport
engaging in the business of aircraft maintenance, repairs, replacement, or other
aeronautical activities. An Independent Aviation Service Operator will meet the
following requirements:

Independent Operators must have the appropriate Commercial Operator’s
License from the State of Minnesota for the services they will be providing.

Independent Operators may only perform services not currently provided at the
Airport and must be requested by the aircraft owner or operator and approved
by the City of Winsted.

Carry-on or conduct only those services for which it has been specifically
approved in a lease or operators agreement by the City of Winsted.

Maintain at least the minimum amount of insurance as required by the State of
Minnesota or specified in Exhibit A of these Minimum Standards, whichever is
greater.

Must apply to the City of Winsted to become recognized as an Independent
Aviation Service Operator with all the requirements contained herein if he/she
wishes to operate on the Airport.

Independent Aviation Service Operators will be charged an annual permit fee to
conduct specialized aeronautical services not available from full time
aeronautical service providers on Airport.

Independent aviation service operators will be responsible for obtaining and
maintaining current all-applicable licenses, permits, FAA qualifications &
certifications, required for the operation.

Independent Operators shall meet all applicable requirements of these
Standards, applicable FAA, Transportation Security Administration, and State of
Minnesota policies, procedures, and regulations.
Tenant Requirements
Airport tenants may utilize the services of an Independent Operator if such
service cannot be provided by another Specialized Aviation Service Operator or
a Full Service Fixed Base Operator on the Airport. Independent Service
Operators can provide these services by applying for an Independent Operator's
Service Permit. This permit covers the following:
Maintenance: Any small or routine service that would require an appropriately
rated technician. An example would be minor repairs that normally would not be
performed by the aircraft owner or operator.
Inspections: The permit enables an Independent Operator to conduct the
required annual or 100 hour inspection using an appropriately rated mechanic.
Other: The permit includes everything which does not fit into the above
categories but would require a service permit. An example of this would be flight
instruction in a private airplane.
SPECIALIZED COMMERCIAL AERONAUTICAL ACTIVITIES
Specialized Commercial Aeronautical Activities Service providers are those
entities which provide services for the purpose of providing one or more of the
activities listed below:
 Non-stop sightseeing flights.
 Aerial photography or survey.
 Fire watch and fire fighting.
 Power line, underground cable or pipe line patrol.
 Aerial application of agricultural chemicals.
 Aircraft manufacturing.
 Aircraft research, development, and manufacturing.
The majority of these services require a Commercial Operator’s License from the
State of Minnesota. These activities are so varied that the minimum standards
applying to them will depend on the scope of the activity. Minimum standards.
Insurance coverage, and approved activities will be determined by the City of
Winsted based upon a detailed application to the City of Winsted submitted by
the entity requesting permission to perform the Specialized Commercial
Aeronautical activity on the airport.
Commercial Skydiving: A business that engages in the transportation of persons
for skydiving, instruction in skydiving, and rental and sales of skydiving equipment. All
skydiving businesses must follow these requirements:

The operator shall have a Commercial Operator’s License form the State of
Minnesota endorsed for Aircraft Rides.

The operator shall provide or lease from the Authority adequate space to house
office, restrooms, and a suitable area to prepare for skydiving activities

The Operator shall have a plan and suitable area for persons engaging in
skydiving activities to land.

The operator shall own or lease and have based on the Airport, at least one dual
equipped single-engine land aircraft suitable for skydiving activities which shall
be equipped and maintained in accordance with applicable rules and regulations
of the State of Minnesota and the FAA.

The operator shall have adequate facilities or arrangements for storage, parking,
servicing, and repairing of all its aircraft.

The operator shall have on hand and available for use such equipment and
apparatus as should reasonably be expected for such activities.

Operator shall meet or exceed the Basic Safety Requirements (BSR) of the
United States Parachute Association (USPA), FAR Part 105, and related FAA
Advisory Circulars.

Insurance must be consistent with Exhibit A below and Minnesota State
Statutes.
Airport Security
Airport owners are encouraged to develop security policies and procedures. The
inclusion of airport security in the minimum standards document and airport rules and
regulations makes airport security everyone’s responsibility – tenants, users and
airport owner alike.
Through the Fence Operations
A “Through-the-Fence” (TTF) agreement authorizes a person or operator to access
the airport from adjacent privately owned property. The City of Winsted will refrain
from entering into this type of agreement.
COMPLIANCE, COMPLAINTS AND APPEALS
In addition to any penalties otherwise provided by City of Winsted ordinance or the
Federal Aviation Administration Regulations, and all other rules and regulations of the
State of Minnesota, the FAA, and Federal Laws, any person violating these regulations
and standards are subject to penalty. The City of Winsted will be responsible for
enforcing these regulations and standards.
When an activity in violation of these regulations and standards is brought to the
attention of the City of Winsted, the person/persons conducting the activity shall be
notified in writing. However, should the City of Winsted determine that the activity in
violation of these regulations and standards is dangerous or unsafe, the
person/persons conducting the activity will be directed immediately to cease and desist
such activity.
If the activity continues, the individual(s) conducting the activity will be directed to
vacate the Airport. If the individual(s) conducting the activity refuses to leave, the City
of Winsted will notify the City of Winsted Police Department or the City of Winsted City
Attorney and the individual(s) will be prosecuted to the full extent of the law.
The City of Winsted may hear and decide appeals from the individual(s) so penalized
in accordance with this Section.
These enforcement procedures are in addition to any remedies or penalties authorized
by a lease, contract, law, or regulation.
Exhibit A – Insurance Requirements
Activity and Regulation Type of Insurance City Required Amount of insurance Flight School Liability Passenger Bi limited to $100,000 $1,000,000 per occurrence Commercial General Liability $1,000,000 per occurrence Products and Operations $1,000,000 per occurrence $2,000,000 aggregate Aircraft Rental or Leasing Aircraft liability Passenger Bi limited to $100,000 $1,000,000 per occurrence Commercial General Liability $1,000,000 per occurrence Products and Operations $1,000,000 per occurrence $2,000,000 aggregate Aerial Spraying or Dusting Aircraft liability Passenger Bi limited to $100,000 $1,000,000 per occurrence Commercial General Liability $1,000,000 per occurrence Products and Operations $1,000,000 per occurrence $2,000,000 aggregate Aircraft Servicing, maintaining, and repairing Commercial General Liability $1,000,000 per occurrence Products and Operations Hangar‐keepers $1,000,000 per occurrence $2,000,000 aggregate $250,000 per aircraft $500,000 per occurrence Ownership of Aircraft Aircraft liability Passenger Bi limited to $100,000 $1,000,000 per occurrence Premises liability for place where aircraft is stored $1,000,000 per occurrence Owning leasing or operating a building on airport grounds Commercial General Liability $1,000,000 per occurrence Products and Completed Operations $1,000,000 per occurrence $2,000,000 aggregate Operation of Automobiles Automobile Liability $1,000,000 per occurrence Storing aircraft for others Hangar‐keepers $250,000 per aircraft $500,000 per occurrence Commercial General Liability $1,000,000 per occurrence Products and Completed Operations $1,000,000 per occurrence $2,000,000 aggregate Sportcraft and ultra lights Aircraft liability Passenger Bi limited to $100,000 $1,000,000 per occurrence Premises liability for place where aircraft is stored $1,000,000 per occurrence All Commercial Operations Workers Compensation Statutory Memo
To:
Mayor and Council Members
From:
Clay Wilfahrt, City Administrator
Date:
February 3, 2015
Re:
Fahey Sales Agency Forfeited Item Sales
The City of Winsted Police Department occasionally acquires property as a result of
drug and alcohol forfeitures. In certain circumstances, vehicles and other
possessions can be acquired through statutory authority granted by the State of
Minnesota.
Once the City acquires the forfeited property, the Police Department has a few
options under State Statute. In most circumstances, the City can sell the property, or
retain it for official use. If the City sells the property, seventy percent (70%) of the
proceeds are deposited in the City’s forfeiture fund. The remaining thirty percent
(30%) of the proceeds go to the prosecuting attorney and the state.
Typically, the City has chosen to sell the property at public auctions administered by
the Police Department. In other instances, staff has chosen to retain the property,
such as a snowmobile that the Police Department currently has.
When selling forfeited property, the Police Department puts out a public notice and
accepts bids at the Police Station. The auctions take a considerable amount of staff
time to advertise and to be available for inspections of the property, and staff does
not believe that this method is attracting many potential buyers and does not
command competitive bids.
Recently City staff reached out to Fahey Sales Agency Incorporated to see if they
would sell City equipment. Fahey Sales Agency Incorporated is an auction company
with offices in four (4) Minnesota communities including Glencoe and Hutchinson.
McLeod County and several other local Police agencies utilize Fahey for sale of
forfeited property.
Fahey Sales Agency Incorporated indicated that they could sell the City property for
an eight to twenty-five percent (8-25%) commission. The commission is based off of
the value of the item. Staff believes that using Fahey will result more competitive
bids which will offset the commission cost. Additionally, staff time will not need to be
used to advertise bids, and to show the property to interested parties, which can
often take a substantial amount of time.
The Police Department will still be responsible for the public notices required by state
statute.
If this resolution is approved, the Police Department will sell the snowmobile through
Fahey due to its limited use.
Staff would like the Council to discuss allowing Fahey Sales Agency Incorporated to
sell forfeited property at the discretion of the Chief of Police and City Administrator.
 Page 2
Memo
To:
Mayor and Council Members
From:
Clay Wilfahrt, City Administrator
Date:
February 3, 2015
Re:
Skating Rink Discussion
The City Council has discussed a skating rink in previous years. Late in the year
2013, the Council directed staff not to proceed with soil boring near Campbell Field,
citing that they would instead like to see a temporary solution. The Council further
indicated that if there was an opportunity to reduce the cost of the skating rink due to
the purchase of used dasher boards, the Council may be interested.
Over the last two (2) winters, the City has swept off a portion of Winsted Lake for a
skating rink. Due to an issue with the electric line, the warming house has not had
heat. City staff has not fixed the problem due to uncertainty around this issue. Staff
did not want to spend money on a warming house that would only be used another
season or two (2).
Recently, staff was contacted by a dasher board company who said that they had
used boards available. The used boards sell quickly, and prior to staff being able to
bring the item to the Council, the boards had sold. If the Council would like to
proceed with used dasher boards, staff would suggest that Council allow staff the
authority to purchase used boards at the discretion of the Maintenance Supervisor,
City Administrator and Mayor. Before making that recommendation, staff would like
to know the Council’s position on the skating rink project as a whole.
The cost savings of installing used dasher boards would initially be $20,000-$30,000.
Though there was never a formal estimate for the cost of the skating rink, rough
estimates placed it around $100,000 for the total project.
The money for the project would come from the Parks Improvement Fund, which has
a balance of $52,083, and generates $15,000 to $20,000 annually. The Campbell
Field project will also be taken from this fund, and estimates will have the City paying
$80,000-$90,000.
The next step for the process would be to solidify a location and formalize prices.
Staff would like the Council to direct staff how to proceed with this project.
CITY COUNCIL – MEETING AGENDA
February 3, 2015 – 6:00 PM
City Council Chambers – Winsted City Hall
Mission Statement
“The City of Winsted will provide services and resources for its citizens and
businesses that promote opportunities for a high quality of life, while sustaining a
hometown atmosphere.”
1) MAYOR CALL THE MEETING TO ORDER
a) Pledge of Allegiance
2) CONSENT AGENDA
Items listed below are considered routine and non-controversial by the City. There will be no
separate discussion of these items unless requested by a Council Member, staff or citizen. If
removed, the item will be discussed at the end of the regular agenda.
a) Minutes – City Council – Work Session – January 20, 2015
b) Minutes – City Council – Regular Meeting – January 20, 2015
c) 2014 Audit
Authorize the audit of the City of Winsted’s financial statements for the year ending December
31, 2014 by Conway, Deuth and Schmiesing in an amount of $29,750.
d) Temporary Part-Time Administrative Assistant*
Approve the hiring of Leigha Felder as a temporary Part-Time Administrative Assistant, at $10
per hour for up to forty (40) hours per week between May 25, 2015 and August 21, 2015.
e) Winsted Volunteer Fire Department Building – Roof Contract
Approve a contract with Vos Construction Incorporated to install a new roof on the Winsted
Volunteer Fire Department Building at 431 – 6th Street South in the amount of $91,687.
f) Temporary On-Sale Liquor License – Holy Trinity Spring Dinner Auction - AMENDED
Approve a one (1) to four (4) day temporary On-Sale Liquor License for Holy Trinity’s Spring
Dinner Auction on April 11, 2015; not March 28, 2015, at the Holy Trinity School Gym.
g) Water Tower Cleaning
Approve a three (3) year maintenance contract with Liquid Engineering Corporation for the
water tower in the amount of $9,405.00.
h) Claims
Approve the claims list for February 3, 2015.
3)
PUBLIC HEARINGS
4)
OLD BUSINESS
5)
NEW BUSINESS
a) Resolution R-15-06 - Sale of Forfeited Property
Consider a motion to approve Resolution R-15-06 to authorize Fahey Sales Agency
Incorporated to sell forfeited property obtained by the Winsted Police Department at the
discretion of the Police Chief and City Administrator.
6) DEPARTMENT REPORT
a) Bolton and Menk, Incorporated
7) ORGANIZATION REPORT
a) McLeod County Commissioner – Ron Shimanski
8) OPEN FORUM
Open Forum provides residents with the opportunity to address an issue that is not on the agenda
with the City Council. The City Council will not take official action on items discussed during
Open Forum, except to refer items to staff for future report or follow through. If you wish to
address the City Council please state your name, address and topic that you wish to discuss.
Speakers will be limited to five (5) minutes to discuss an issue and the Mayor will limit discussion
on any one topic to ten (10) minutes.
9) ANNOUNCEMENTS
10) ADJOURN
* Denotes no supporting information included in the packet.
Winsted City Hall
201 - 1st St. N.
Winsted, MN 55395
320-485-2366
www.winsted.mn.us
2
City of Winsted
City Council Work Session
Lewis Room
Tuesday, January 20, 2015
5:30 p.m.
Present:
Mayor Steve Stotko
Council Member Bonita Quast
Council Member Tom Ollig
Council Member George Schulenberg
Council Member Max Fasching
Staff Present:
Mr. Clay Wilfahrt, City Administrator
Ms. Deborah R. Boelter, City Clerk-Treasurer
I.
Call to Order
Mayor Stotko called the meeting to order at 5:00 p.m.
II.
Winsted Volunteer Fire Department Monthly Meetings – City Council Attendance
Mr. Wilfahrt distributed a sign-up sheet for the City Council Members to sign-up to attend the
Winsted Volunteer Fire Department’s monthly meetings in the year 2015.
The City Council Members signed-up for attendance at the WVFD’s year 2015 monthly meetings.
III.
Temporary Part-Time Administrative Assistant – Summer of the Year 2015
Mr. Wilfahrt stated that the City Council recently authorized City staff to hire Ms. Leigha Felder for
a six (6) week period to cover the front desk and complete a few other tasks. Ms. Felder has
been answering the telephone, helping with utility billing payments, digitizing old files, and
completing other tasks at the direction of administrative staff. Ms. Felder will be at City Hall until
January 30, 2015.
Mr. Wilfahrt stated that during Ms. Felder’s six (6) weeks at City Hall, City staff has been able to
complete a number of projects that previously went undone. All of the Human Resources (HR)
files in City Hall have been consolidated and organized according to retention times; several
years of City Council Packets have been digitized; better data security has been placed on
electronic files; numerous boxes of files have been organized in the basement storage area and a
number of other administrative duties have been completed.
Mr. Wilfahrt stated that Ms. Felder has expressed an interest in returning over the summer
months of the year 2015. If Ms. Felder were to come back for the summer months, City staff
would have her continue to regularly cover the front desk to allow Ms. Kirchoff and Ms. Zeidler to
have more time for file organization. Ms. Felder would digitize all of the old City Council packets,
agendas and minutes that are located in the downstairs storage room. Ms. Felder would also
organize and digitize files for the Winsted Police Department.
Mr. Wilfahrt stated that City staff would recommend that Ms. Felder return for forty (40) hours per
week at $10 per hour from May 25, 2015 to August 21, 2015. A portion of the cost of the
additional hours would be paid from the Winsted Police Department Wages and Salaries Budget;
which will only have three (3) full-time salaries being paid for part of the year 2015 instead of the
four (4) full-time salaries that were budgeted. The remaining balance of Ms. Felder’s wages
would be paid from the Professional Services line item from the Administration Budget.
Ms. Boelter stated that Ms. Felder has done a fantastic job for the City of Winsted and gave a
brief overview of the administrative assistant duties and responsibilities she has been completing.
1
The City Council discussed and agreed that the City should hire Ms. Felder as a temporary
part-time Administrative Assistant for the summer months of the year 2015.
IV.
AWI Manufacturing – Insurance Acknowledgement
Mr. Wilfahrt stated that AWI Manufacturing (AWI) made the City aware that there is a minor
insurance issue that needs to be resolved regarding the Winsted Volunteer Fire Department
(WVFD) Firefighters that work for AWI. AWI pays Firefighters their normal wage when they
respond to emergency calls during the time they are working at AWI. This is beneficial to the City
in that it helps recruitment and retention of volunteer firefighters; however, because AWI is paying
a wage while the Firefighters are on calls, AWI could conceivably be liable for workers
compensation claims for injuries their employees sustain while out on emergency calls. Neither
City staff nor AWI thought that this was the proper way things should be done since the
Firefighters would be working exclusively for the City when they are responding to an emergency
call.
Mr. Wilfahrt stated that he contacted the City’s Employment Attorney, Ms. Kelly Dohm, regarding
this matter. He continued by stating that Ms. Dohm is also AWI’s Attorney. Mr. Wilfahrt
presented a draft copy of the Insurance Acknowledgement Agreement prepared by Ms. Dohm.
The Agreement basically states that if an employee of AWI, who is a member of the Winsted
Volunteer Fire Department, responds to an emergency call and is hurt on that call, the City
waives its right to seek compensation from AWI’s Workers Compensation Insurance.
The City Council discussed and agreed that the Insurance Acknowledgement Agreement was
a good idea. They directed Mr. Wilfahrt to discuss the same type of program for other businesses
in the City of Winsted.
The City Council also discussed the possible recruitment of employees at the various Winsted
businesses to be available to serve on the WVFD during the day.
V.
Other
a)
Signage – City of Winsted Facilities
Mayor Stotko presented a drawing of a proposed sign for the Winsted Volunteer Fire
Department (WVFD) and the Public Works Department. He stated that he had Council
Member Quast contact Mr. Brad Millerbernd of Millerbernd Systems regarding the
construction of signage for both the WVFD and the Public Works Department that is
similar to the City of Winsted’s entrance signs.
Mayor Stotko also proposed that some type of signage be installed on the side of the
Public Works Building indicating that it is the Public Works Department.
Mayor Stotko continued by stating that he would like to eventually have the same type of
signage for the Winsted Municipal Airport.
The City Council discussed Mayor Stotko’s proposal and they agreed that they would like
to eventually have all of the signage for the City’s facilities and/or properties be the same.
The City Council were in agreement that Mayor Stotko and Council Member Quast
should proceed with obtaining quotes for signage for the WVFD and the Public Works
Department.
b)
Housing Feasibility Study
Mr. Wilfahrt presented the houses that are currently for sale in the City of Winsted.
The City Council discussed the limited availability of affordable housing in the Winsted
Community and agreed that the completion of a Housing Feasibility Study is important.
Council Member Ollig stated that he informed the Winsted Area Chamber of Commerce
Members of the Housing Feasibility Study that is going to be completed by the City of
2
Winsted at their General Membership meeting on Thursday, January 15, 2015 and he
received positive feedback.
Mr. Wilfahrt stated that he has also been contacted by some housing developers
regarding the Study.
c)
Water Tower Construction
Council Member Ollig stated that he did some research at the Herald Journal newspaper
to determine when the City of Winsted’s current water tower was built. The information
was not available electronically; however, they are going to provide him with the actual
copies of the newspapers from the year 1978 and he will continue to research it.
Mayor Stotko asked Mr. Wilfahrt if the City’s Engineer, Mr. Jake Saulsbury of Bolton and
Menk, Incorporated, was able to locate the original drawings of the water tower. Mr.
Wilfahrt stated that Mr. Saulsbury did find some of the limited scope plans; however, it
was not the full plans and/or mechanical drawings.
VI.
Adjourn
Council Member Fasching motioned to adjourn the meeting. Council Member Quast
seconded the motion. Motion carried 5-0.
The meeting was adjourned at 5:55 p.m.
_________________________________
Steve Stotko
Mayor
City of Winsted
ATTEST:
_________________________________
Deborah R. Boelter, CMC
City Clerk-Treasurer
City of Winsted
3
City of Winsted
City Council Meeting
Council Chambers
Tuesday, January 20, 2015
6:00 p.m.
Present:
Mayor Steve Stotko
Council Member Bonita Quast
Council Member Tom Ollig
Council Member George Schulenberg
Council Member Max Fasching
Staff Present:
Mr. Clay Wilfahrt, City Administrator
Ms. Deborah R. Boelter, City Clerk-Treasurer
Mr. Justin Heldt, Winsted Police Department Chief
Mr. Tyler Bruns, Winsted Police Department Officer
1)
Mayor Stotko called the meeting to order at 6:00 p.m.
a)
2)
The Pledge of Allegiance was taken.
Consent Agenda
Mayor Stotko read the Consent Agenda.
a)
Minutes – Economic Development Authority – December 16, 2014
Accepted the minutes of the December 16, 2014 Economic Development Authority Meeting.
b)
Minutes – City Council – Work Session – January 6, 2014
Accepted the minutes of the January 6, 2014 City Council Work Session.
c)
Minutes – City Council – Regular Meeting – January 6, 2014
Accepted the minutes of the January 6, 2014 City Council Regular Meeting.
d)
Minutes – Downtown Vibrancy Commission Meeting – December 9, 2014
Accepted the minutes of the December 9, 2014 Downtown Vibrancy Commission Meeting.
e)
Commissions Chair and Vice-Chair Recommendations
Approved the recommendations of the Downtown Vibrancy Commission Chairperson and
Vice-Chairperson.
f)
Holy Trinity – Winstock Country Music Festival – June 11th, 12th, and 13th, 2015
Approved an Agreement between the City of Winsted and the Church of the Holy Trinity for emergency
services, services provided by the City of Winsted, and the leasing of land between McLeod County Road
Five (5) at the Winsted Municipal Airport during Winstock Country Music Festival, June 11th, 12th, and
13th, 2015.
g)
Resolution R-15-04– Holy Trinity – Winstock Country Music Festival Liquor License
1
Adopted Resolution R-15-04 to approve a one (1) to four (4) day Temporary On-Sale Liquor License for
Holy Trinity’s Winstock Country Music Festival for June 11th, 12th, and 13th, 2015.
h)
Resolution R-15-05 - Holy Trinity – Winstock Country Music Festival Gambling Application
Adopted Resolution R-15-05 to approve an application to conduct off-site gambling (pull-tabs) at Holy
Trinity’s Winstock Country Music Festival for June 11th, 12th and 13th, 2015.
i)
Winstock Country Music Festival - Large Assembly Permit
Approved the McLeod County Large Assembly Permit for Holy Trinity’s Winstock Country Music Festival
for June 11th, 12th, and 13th, 2015.
j)
Temporary On-Sale Liquor License – Holy Trinity Spring Dinner Auction
Approved a one (1) to four (4) day temporary On-Sale Liquor License for Holy Trinity’s Spring Dinner
Auction on March 28, 2015 at the Holy Trinity School Gym.
k)
One (1) Day Temporary Consumption and Display Permit – Winsted Arts Council
Approved a one (1) day Temporary Consumption and Display Permit for the Winsted Arts Council for
January 31, 2015 at 141 Main Avenue West.
l)
Gambling Permit – Crow River Chapter 108 Ducks Unlimited
Approved a gambling permit for Crow River Chapter 108 Ducks Unlimited, with no waiting period, to hold
a raffle at The Blue Note Ballroom on April 13, 2015.
m)
December, 2014 Pledged Securities – Security Bank and Trust Company
Approved the Pledged Securities that Security Bank and Trust Company has purchased for the City of
Winsted for the month of December, 2014.
n)
December, 2014 Building Permit Report
Approved the December, 2014 Building Permit Report.
o)
Claims
Approved the Claims List for January 20, 2015.
Council Member Quast motioned to adopt the Consent Agenda as presented. Council Member
Ollig seconded the motion. Motion carried 5-0.
3)
No Public Hearings.
4)
No Old Business.
5)
New Business
a)
Housing Study Proposal
Mr. Wilfahrt stated that City Staff has frequently received requests for certain types of housing in the City
of Winsted. Residents and businesses have indicated a need for apartments, senior housing, and starter
house development. City Staff has seen the lack of these types of housing first-hand and confers with the
assessment that there is a minimal amount of certain types of housing in Winsted.
Mr. Wilfahrt stated that he talked with several experienced individuals in municipal housing development.
Those individuals explained that the City should consider a Housing Study if it would like to expedite
housing development. A Housing Study will thoroughly examine housing stock in the City of Winsted and
2
make recommendations on what types of housing are needed. With a Housing Study in place, the City
could also reach out to developers and try to attract investment in different types of housing construction
in the Winsted Community.
Mr. Wilfahrt stated that he reached out to two (2) firms that were recommended for housing studies;
Maxfield Research and Community Partners Research, Incorporated. Maxfield Research responded and
gave a quote of $12,500 plus travel and printing costs. Community Partners Research, Incorporated
responded and gave a quote of $12,450 with all costs included.
Mr. Wilfahrt stated that since the Community Partners Research, Incorporated quote was lower, and they
come highly recommended from several sources, City Staff recommends accepting the Community
Partners Research, Incorporated quote.
Mr. Wilfahrt stated that the money to fund the Housing Study will come from the City’s General Fund
Reserve.
Council Member Schulenberg asked when the housing study would begin. Mr. Wilfahrt stated that the
City would have Community Partners Research, Incorporated start as soon as possible. He continued by
stating that he has not received a timeline from Community Partners Research, Incorporated; but,
typically housing studies are completed in sixty (60) to ninety (90) days. Mr. Wilfahrt stated that he would
like to have the Housing Study in place before the spring and summer building season of the year 2015.
Council Member Ollig stated that having the Housing Study completed is a good idea.
Council Member Fasching motioned to approve a Housing Study Proposal from Community
Partners Research, Incorporated in the amount of $12,450. Council Member Schulenberg
seconded the motion. Motion carried 5-0.
b)
AWI Manufacturing - Insurance Acknowledgement
Mr. Wilfahrt stated that AWI Manufacturing (AWI) made the City aware that there is a minor
insurance issue that needs to be resolved regarding the Winsted Volunteer Fire Department
(WVFD) Firefighters that work for AWI. AWI pays Firefighters their normal wage when they
respond to emergency calls during the time they are working at AWI. This is beneficial to the City in that it
helps recruitment and retention of volunteer firefighters; however, because AWI is paying a wage while
the Firefighters are on calls, AWI could conceivably be liable for workers compensation claims for injuries
their employees sustain while out on emergency calls. Neither City staff nor AWI thought that this was
the proper way things should be done since the Firefighters would be working exclusively for the City
when they are responding to an emergency call.
Mr. Wilfahrt stated that he contacted the City’s Employment Attorney, Ms. Kelly Dohm, regarding this
matter. He continued by stating that Ms. Dohm is also AWI’s Attorney. Mr. Wilfahrt presented a draft
copy of the Insurance Acknowledgement Agreement prepared by Ms. Dohm. The Agreement basically
states that if an employee of AWI, who is a member of the Winsted Volunteer Fire Department, responds
to an emergency call and is hurt on that call, the City waives its right to seek compensation from AWI’s
Workers Compensation Insurance.
Mr. Wilfahrt stated that the Agreement was reviewed by the City’s insurance company, League of
Minnesota Cities Insurance Trust (LMCIT), and they agreed that it was a good idea and encouraged
City Staff to contact the City’s other employers to sign a similar Agreement.
Council Member Quast stated that she hopes that other City of Winsted companies will find AWI’s
practice a good one and also agree to pay the wages of any WVFD Firefighters when they respond to
emergency calls while they are working. She continued by stating that she hopes it will encourage
other employees to join the WVFD.
Council Member Ollig stated that AWI Manufacturing is a good cooperate citizen in the City of Winsted
and allowing their employees that are WVFD Firefighters to respond to emergency calls while they are
working is another example of why they are.
3
Council Member Ollig stated that he would like City Staff to encourage other Winsted businesses to
follow the same practice of allowing their employees that are WVFD Firefighters to be paid their wage
when they respond to emergency calls while they are working. The rest of the City Council agreed.
Council Member Quast motioned to approve an Insurance Acknowledgement between the City of
Winsted and AWI Manufacturing. Council Member Schulenberg seconded the motion. Motion
carried 5-0.
6)
Department Report
a)
Holy Trinity School
Ms. Polly Christensen and Ms. Katie Albers, Holy Trinity High School Seniors, reported on the following:
Ms. Albers stated that she is the President of Holy Trinity High School’s Student Council and
Vice-President of their National Honor Society. She continued by stating that she has attended Holy
Trinity Schools from preschool age to a senior in High School. Ms. Albers stated that she plans to attend
Bemidji State University starting in the fall of the year 2015.
Ms. Christensen stated that she is has attended Holy Trinity Schools from preschool age to a senior in
High School. She continued by stating that she is from the City of Lester Prairie, Minnesota. Ms.
Christensen stated that she is the President of Holy Trinity’s National Honor Society and Vice-President
of their Student Council. After graduation, she plans to attend Loras College in Dubuque, Iowa and will
be studying to be a teacher.
 Annual Marathon
 Largest all Holy Trinity Schools fundraiser.
 The goal was to raise $40,000 and $42,515 was raised.
 Over one thousand (1,000) prayer intentions were collected.
 Ms. Albers thanked all individuals and businesses that supported and donated to the
Annual Marathon.
 Year 2014 Homecoming
 Was a successful event.
 Two prestigious awards were presented:
1. The Distinguished Alumni Award was given to Mr. John Entinger for his work with
Winstock Country Music Festival and Holy Trinity’s Building Committee.
2. The Holy Trinity Leadership Award was presented to Ms. Karen Schoen for her
work in the Winsted Community and the Worn-A-Bit shop.
Ms. Christensen stated that both Mr. Entinger and Ms. Schoen have been long time
supporters of Holy Trinity Schools.
 Due to scheduling conflicts, Year 2014 Homecoming was shared with Lester Prairie,
Minnesota High School.
 Lester Prairie, Minnesota High School hosted the Football game.
 A dance was held at the Holy Trinity High School gymnasium.
 Fall, 2014 Sports
 The Football team made it to the Section Championship game.
 The Volleyball team made it to the third (3rd) round of the playoffs.
 The Cross Country team continues to pair with Mayer Lutheran School.
 Holy Trinity School had one (1) soccer player this year. He is in seventh (7th) grade and
is a member of Mayer Lutheran School’s Soccer Team.
 Internet
 Holy Trinity School was connected to wireless capabilities for the year 2014 to year 2015
school year.
 With the generosity of alumni and friends of Holy Trinity Schools, I-Pads were purchased
for all the School’s teachers and students in grades six (6) through ten (10).
 Now technology is integrated into all of Holy Trinity School’s classrooms.
 Ms. Allison Condon – Holy Trinity High School Senior – Year 2014
 Named a Winsted Ambassador.
 Received the Don C. Guggemos Community Service Award.
 Holy Trinity Student – Ms. Lauren Kahle
 Had one thousand (1,000) assists in Volleyball.
4
 Named All-Conference for Volleyball.
Holy Trinity Students – Mr. Nathan Anderson and Mr. Roman Heimerl
 Both were named All-Conference for their Football Team.
 Programs That Give Back To The Winsted Community
 Fall of the year 2014 – a Service Day was held:
1. Raked leaves and removed them from various resident’s yards.
2. Cleaned up Mill Reserve Park.
3. Cleaned Holy Trinity’s Adopt-A-Highway section of Minnesota State Highway
Seven (7).
 McLeod County Food Shelf collections.
 Holy Trinity Students volunteer each month at the McLeod County Food Shelf.
 Holy Trinity High School’s National Honor Society hosted a Toy Drive at Christmas in the
year 2014 and a Coin Drive. The proceeds from the Coin Drive went to the McLeod
County Food Shelf.
 Monthly trips to Sharing and Caring Hands.
 Conducted Operation Christmas Child.
 Supported a family who lost two (2) members of their family in a tragic car accident in
November, 2014. Holy Trinity Students and Teachers collected money to assist the
family in paying for bills that they had due and other expenses.
 Holy Trinity Students are also required to perform Service Hours; so, they provide various
service opportunities throughout the Winsted Community.
 Holy Trinity School also has a partnership with Saint Mary’s Care Center.
 Winter and Spring – Year 2015 Activities and Events
 Catholic United Financial Raffle – an all School fundraiser. Holy Trinity Students will be
selling Raffle Tickets.
 Catholic Schools Week:
1. Kick-off is Saturday, January 24, 2015 – Family Fun Fest.
2. All Winsted Community families are invited.
3. Runs from 5:00 p.m. to 8:30 p.m.
4. Held at Holy Trinity High School.
5. There will be games for children and Bingo for all ages.
6. The theme for Catholic Schools Week is Catholic Schools - Communities of
Faith, Knowledge and Service.
7. Will be celebrating who we are and what makes us special with Catholic Schools
across the nation.
8. Snow Fest will also be celebrated during Catholic Schools Week.
 Retreats – Available to All Ages of Holy Trinity Students
 Provides students with an opportunity to deepen their faith and understanding.
 Holy Trinity High School Senior Graduation
 May 22, 2015.
 Majority of graduates are planning to attend college in the fall of the year 2015.
 The colleges include – Saint Cloud State University, Saint Cloud Technical and
Community College, Bemidji State University, and Loras College.

Ms. Albers and Ms. Christensen thanked the City Council and Staff for the opportunity to present
information about Holy Trinity Schools.
Council Member Fasching asked Ms. Albers and Ms. Christensen what the City of Winsted needs to offer
to help students. Ms. Albers stated that more activities would be helpful. Council Member Fasching
asked if more work opportunities would be helpful. Ms. Albers and Ms. Christensen stated that they
believe that there are sufficient work opportunities available in the City of Winsted.
Ms. Christensen stated that Saint Mary’s Care Center now has a program that provides employment for
young adults. Council Member Ollig gave a brief overview of the program. He continued by stating that
the program is called Universal Workers. The workers assist the residents at Saint Mary’s Care Center
with a variety of things.
Council Member Quast thanked Ms. Albers and Ms. Christensen for providing the City Council and
Winsted Community with the information that they did.
5
Council Member Ollig wished both Ms. Albers and Ms. Christensen with the very best in their future
endeavors.
Council Member Schulenberg stated that he and other members of the Winsted Community will be
continuing round table discussions with the students at Holy Trinity School. He invited Ms. Albers and
Ms. Christensen to participate in the round table discussions.
Mayor Stotko asked Ms. Albers and Ms. Christensen if there is anything the City of Winsted can do to
generate more interest in local government among Holy Trinity School’s students. Ms. Christensen
recommended that the City Council and City Staff present information on local government to students in
their classrooms. Ms. Albers recommended that a presentation be made at an All-School Assembly in
the gymnasium.
Mayor Stotko asked if holding a City Council meeting again in the Holy Trinity School’s gymnasium would
be helpful. Ms. Albers and Ms. Christensen stated that would be helpful.
Council Member Ollig invited Ms. Albers and Ms. Christensen to hold a Student Council meeting at City
Hall; so, it can be videotaped and played on the City’s cable television station.
The City Council asked Ms. Albers and Ms. Christensen to contact the City of Winsted Staff if they have
any questions and/or ideas on how to provide more education on local government.
Mayor Stotko and the City Council thanked Ms. Albers and Ms. Christensen for attending the City Council
meeting and providing information on Holy Trinity Schools.
7)
No Open Forum.
8)
No Announcements.
9)
Adjournment
Council Member Quast motioned to adjourn the meeting. Council Member Ollig seconded the motion.
Motion carried 5-0.
The meeting was adjourned at 6:21 p.m.
_________________________________
Steve Stotko
Mayor
City of Winsted
ATTEST:
_________________________________
Deborah R. Boelter, CMC
City Clerk-Treasurer
City of Winsted
6
PRIME CONTRACT BETWEEN OWNER AND VOS CONSTRUCTION, INC.
This agreement (the “Contract”) dated 1/27/2015, is between Vos Construction Inc. and
(the “Owner”).
City of Winsted
201 First Street N.
P.O. Box 126
Winsted, MN 55395
RECITALS
A. The work described in Section 1 below shall be performed in accordance with all
plans, specifications, and all other Contract documents for the project known as:
Winsted Fire Hall Re-roof
B. The name and address of the construction lender (if applicable) is:
N/A
C. Accordingly, Owner and Contractor agree as follows:
AGREEMENT
1. Scope. Contractor shall furnish all labor, materials, equipment and other facilities to
complete the follow work: Scope of work is included per attached proposal dated
12/16/14.
2. Price. Owner shall pay Contractor $ 91,687.00
for the work, subject to
adjustments for changes in the work as may be agreed to by Owner and Contractor,
and as may be required by state or local regulating and/or inspecting authorities.
Prime Contract
Revised 6/13
Page 1 of 6
3. Payments
a. Monthly Progress Payments. Owner shall pay Contractor in monthly
progress payments for work completed. Monthly progress payment invoices,
including Service Charge (if applicable), are due within 30 days of the invoice
date.
a. Service Charge. In addition to monthly progress payments, Contractor shall
be entitled to a service charge of 1% per month on any payment amounts due
and unpaid under the Contract.
b. Retention. Owner shall retain 5% of each monthly progress payment until
substantial completion of the Contract. Retention shall be calculated against
the monthly progress payment amount, and not against the Service Charge.
c. Final Payment. Final payment to Contractor including retention (if applicable)
shall be made within 30 days after substantial completion of the Contract and
submission of Contractor’s final invoice to Owner.
d. Differing Site Conditions. Owner represents and warrants that the site is
suitable for construction. If differing site conditions are discovered by
Contractor, and before the following conditions are disturbed, Contractor shall
promptly notify Owner of any:
i. Material or substances that Contractor believes may be hazardous, toxic,
or pollution causing.
ii. Subsurface or latent conditions in the site that differ from those
contemplated in this Contract.
iii. Physical conditions in the site of an unusual nature that are materially
different than those ordinarily encountered and generally recognized as
inherent in the scope of work provided for under this Contract.
Upon receiving notice from Contractor of differing site conditions, Owner shall
promptly investigate and report its findings to Contractor. If Owner finds that
the differing site conditions are material, Owner shall take all reasonable and
necessary action to correct the condition and make the site suitable for
construction. Owner shall also authorize any change in cost to Contractor or
any change in time for Contractor’s performance by issuing an order for
Changes in Work.
Page 2 of 6
4. Changes in Work. Owner may change, add to, delete from, and/or revise the work.
Owner shall provide written notice of changes in work to Contractor through delivery
of changed drawings, specifications and exhibits, and/or work orders.
When an adjustment in the Contract price or Contract time is required because of acts
of Owner, differing site conditions, errors in plans and/or specifications, lack of work
site access due to weather, fire, flood, acts of God or natural disasters, acts of thirdparties or other circumstances beyond Contractor’s control, Contractor shall provide
owner with a detailed estimate of the effect of these conditions on the Contract price
and time for performance. Any adjustments in the Contract price shall be calculated in
accordance with the general pricing structure of the Contract except when the
conditions stated above render the general contract pricing inapplicable. When the
general Contract pricing is inapplicable, the cost of the change or the amount of the
adjustment shall be determined on the basis of the cost to Contractor plus reasonable
amounts for overhead and profit.
Contractor shall not be obligated to perform changes in the work or additional work
until the Owner has approved, in writing, the changes to the Contract price and
Contract time.
5. Suspension of Work. Contractor may suspend work until Owner makes payments as
required under Section 3. Payments, and Differing Site Conditions, Section 4. Changes
in Work, and any other circumstances beyond Contractor’s control that will cause
Contractor to suffer substantial financial hardship if work is continued. At any time
during the term of this Contract, Contractor may request that Owner provide written
assurance, in a form acceptable to Contractor, of Owner’s ability to pay for the work
remaining to be performed. Owner’s failure to provide adequate assurance shall serve
as reasonable justification for Contractor’s suspension of work under this Contract.
6. Inspection of the Work. Contractor shall make the work accessible at all reasonable
times for inspection by Owner.
7. Site Access and Rights of Way. When needed by Contractor, Owner shall provide all
necessary access to the lands upon which the work is to be performed, including
convenient access to the lands and any other lands designated in the Contract
Documents for use by the Contractor. Owner shall continue to provide such access
until completion of the Contract. Failure to provide access shall entitle the Contractor
to an equitable adjustment in the Contract price and Contract time.
8. Termination. Owner shall reserve the right to terminate the work upon 10 days written
notice to Contractor. If Owner terminates the work, Owner shall pay Contractor for
the:
e.
Actual cost for work performed through the date of termination,
f.
Incurred costs of termination that include, but are not limited to:
Page 3 of 6
g.
i.
demobilization costs,
ii.
termination charges by vendors and subcontractors, and
Overhead and profit at 20% of all actual and incurred costs.
9. Indemnification. To the extent protected under the insurance provided by Contractor
under Section 10., Contractor shall defend, indemnify and hold harmless Owner against
claims, demands, lawsuits, and liabilities (including reasonable attorney fees) arising
out of property damage or personal injury caused by or alleged to be caused by
Contractor, Subcontractors, and/or Sub-subcontractors.
10. Insurance
h. Provided by Contractor. Contractor shall purchase and maintain insurance to
protect from claims as set forth below which may arise of or result from
Contractor’s operations under this Contract and for which Contractor may be
legally liable:
i.
Workers’ compensation at limits required by statute.
ii. Employer’s liability is at limits of $100,000 per accident,
$100,000/$500,000 occupational disease.
iii. Commercial general liability, including coverage for
completed operations, at limits of $1,000,000 per occurrence.
iv.
Automobile liability insurance, including coverage for hired
and non-owned autos, at limits of $1,000,000 per accident.
Umbrella liability insurance including employer’s liability,
v.
commercial general liability and automobile liability, at limits of
$3,000,000 per occurrence.
i. Provided by Owner. Builder’s risk insurance is not provided by the contractor
but can be added to the contract for an additional cost; otherwise the Owner
shall purchase and maintain property insurance written on a builder’s risk “all
risk” form, including risk of loss to Owner’s property in the care, custody, and
control of Contractor, Subcontractor, and/or Sub-subcontractors and loss or
damage from risk of flood, in the amount which represents the replacement cost
value of the Work. The insurance shall protect the interests of Owner,
Contractor, Subcontractors, and Sub-subcontractors in the Work until final
payment has been made under Section3. Payments or until no person other than
the Owner has an insurable interest in the property. If the insurance is provided
with deductibles, Owner shall bear all reasonable costs properly attributable to
Page 4 of 6
loss amounts falling within the deductible. Owner, Contractor, Subcontractors,
and Sub-subcontractors shall waive all rights of recovery against each other
under this insurance. Any other insurance available to Owner, Contractor,
Subcontractors, and Sub-subcontractors shall be excess of and shall not
contribute with his insurance.
11. Warranty. Contractor warrants to the Owner that all material and equipment furnished
under this Contract shall be new, unless otherwise specified, and that all work under
this agreement will be performed in a good and workmanlike manner, shall be of good
quality, free from faults and defects, and shall be in conformance with Contract
documents for a period of one year following substantial completion.
12. Resolving Disputes. All disputes arising out of or related to this Contract shall be
subject to mediation as a condition precedent to arbitration or the institution of legal or
equitable proceedings by Owner or Contractor.
j.
Mediation. Owner and Contractor shall endeavor to resolve their
disputes by mediation which, unless the Owner and Contractor mutually agree
otherwise, shall be in accordance with the Construction Industry Mediation Rules
of the American Arbitration Association. Request for mediation shall be filed in
writing with the other party to the Contract and with the American Arbitration
Association. The request may be made concurrently with the filing of a demand
for arbitration, but mediation shall proceed in advance of arbitration or legal or
equitable proceedings, which shall be stayed pending mediation for a period of 60
days from the date of filing, unless, stayed for a longer period by agreement
between Owner and Contractor or by court order. The costs of mediation shall be
shared equally by Owner and Contractor.
k.
Arbitration. Disputes not resolved by mediation shall be decided
by arbitration in accordance with Construction Industry Arbitration Rules of the
American Arbitration Association. The demand for arbitration shall be filed in
writing with the other party to the Contract and with the American Arbitration
Association. No demand for arbitration shall be made after the date when
institution of legal or equitable proceedings based on the dispute would be barred
by the applicable Statute of Limitations. The arbitrator or arbitrators shall render
their award in accordance with the jurisdiction and process of the laws for the State
of Minnesota. The award shall be final and binding on Owner and Contractor, and
may be entered in any court having jurisdiction. The prevailing party shall be
entitled to recover its reasonable attorneys’ fees (including applicable charges for
in-house counsel), expert witness fees, and other costs related to the arbitration
from the other party.
13. Entire Agreement. This Contract represents the entire agreement between Owner and
Contractor regarding the work described in Section 1. Scope, and supersedes any prior
written or oral agreements or representations as to that work.
Page 5 of 6
14. Modification and Waiver. No modification of the Contract, and no waiver of any
breach of this Contract, shall be effective unless in writing and signed by an authorized
representative of the party against whom enforcement is sought. No waiver of any
breach of this Contract and no course of performance, course of dealing, or usage of
trade between the parties shall be construed as a waiver of any subsequent breach.
15. Severability. A determination that any provision of this Contract is invalid or
unenforceable shall not affect the other provisions of this Contract.
16. Headings. Section headings are for convenience of reference only and shall not affect
the interpretations of this Contract.
17. Governing Authority. This contract shall be governed by the Laws of the State of
Minnesota.
18. Special Provisions (including unit pricing, if applicable):
See attached proposal notes for special clarifications.
AGREED
Date:
Date:
01/27/15
OWNER: City of Winsted
Vos Construction, Inc.
By:
By:
Patrick Vos
(Name)
(Name)
Project Manager
(Title)
201 First Street North
P.O. Box 126
(Title)
19063 371st Avenue
Green Isle, MN 55338
Winsted, MN 55395
(Address)
(Address)
Page 6 of 6
PROPOSAL
To: Winsted Fire Department
Date:
Project:
Attention:
Submitted By:
th
431 6 Street South
Winsted, MN 55395
12/16/14
Revised
Winsted Fire Hall – Re Roof
Chad Engel/ Clay Wilfahrt
Pat Vos
Dear Mr. Engel,
We propose the following labor and materials to complete the scope of work listed below pertaining to
the Winsted fire hall re-roof project. Scope of working includes:
 Remove existing shingles down to existing wood deck.
 Install Grace HT ice and water underlayment to existing wood deck.
 Install new concealed fastener Decra Shingle XD roof panel
 Install new .032” aluminum seamless gutters on north and south elevation above overhead
doors. (3) closed faced downspouts are include per side.
Total = $91,687
Notes:
1. Taxes have been excluded.
2. A lifetime warranty is included on the craftsmanship and leaks of the gutters. This warranty
doesn’t cover any acts of God or accidents that may occur from which were out of the control of
the contractor.
3. A 50 year limited warranty is included on the Decra Shingle XD panel.
4. Permit, temporary restroom and dumpster is included
5. It is assumed that existing venting is of adequate design for attic condition
6. It is assumed that since the weight of the panel is approximately ½ the weight of a typical
architectural asphalt shingle, that the rafters will take the new dead load.
7. All mechanical and electrical work is by others
8. It is assumed that there is only one layer of shingles on the existing roof.
9. Colorguard snow retention is not required with this roof panel.
This proposal may be withdrawn by Vos Construction, Inc. if not accepted within 30 days from above date.
Payments will be paid within 30 days of invoice
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are
satisfactory and are hereby accepted. You are authorized
Signature
to do the work as specified. Payment will be made within
thirty days of invoice.
Date of acceptance
CITY OF WINSTED
01/29/15 3:22 PM
Page 1
*Check Summary Register©
January 2015
Name
Check Date
MN DEPARTMENT OF REVENUE
MN Dept. of Labor & Industry
TASC/Flex Systems
IRS-FEDERAL WITHHOLDING
IRS-FICA
MN DEPARTMENT OF REVENUE
PERA
1/20/2015
1/21/2015
1/26/2015
1/26/2015
1/26/2015
1/26/2015
1/26/2015
Check Amt
10100 CBW
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
001520E
001521E
001522E
001523E
001524E
001525E
001526E
Total Checks
FILTER: None
$235.00
$224.39
$134.61
$1,771.25
$2,250.54
$723.40
$3,624.97
$8,964.16
December, 2014 Sales & Use Tax
2014 - 4th Quarter Building Pe
Flex Spending Deduction - P.P.
Federal Withholding - P.P. #2
Medicare/S.S. - P.P. #2
State Withholding - P.P. #2
Retirement Contribution - P.P.
CITY OF WINSTED
*Check Summary Register©
January 2015
Name
Check Date
Boelter, Deborah R.
Bruns, Tyler M.
Fasching, Max
Heldt, Justin C.
Meyer, David C.
Schlechter, John H.
1/26/2015
1/26/2015
1/26/2015
1/26/2015
1/26/2015
1/26/2015
Check Amt
10100 CBW
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
009278
009279
009280
009281
009282
009283
Total Checks
FILTER: None
$1,143.90
$1,392.60
$180.08
$1,480.99
$1,419.05
$521.67
$6,138.29
01/29/15 3:23 PM
Page 1
CITY OF WINSTED
01/29/15 3:25 PM
Page 1
*Check Summary Register©
January 2015
Name
Check Date
Check Amt
Boelter, Deborah R.
Mark Guggemos
Xcel Energy
People Service, Inc.
Gavin, Winters, Twiss,
Tyler Bruns
Gopher State One Call
Preferred One
Jase Witucki
LMCIT
LMCIT
United Abstract Company
Citizens State Bank of Waverly
ICMA Retirement Corporation
G & K Services
Dostal Electronic's Center
Jim Lammers
Winsted Area
Bi-Weekly ACH
Bi-Weekly ACH
1/20/2015
1/20/2015
1/20/2015
1/20/2015
1/20/2015
1/20/2015
1/20/2015
1/21/2015
1/21/2015
1/21/2015
1/28/2015
1/28/2015
1/28/2015
1/28/2015
1/28/2015
1/28/2015
1/28/2015
1/28/2015
1/12/2015
1/26/2015
$183.42
$3,230.00
$5,177.68
$10,364.00
$831.25
$500.00
$100.00
$8,543.81
$25.00
$19,599.00
$500.00
$100.00
$361.93
$600.00
$197.40
$3,560.00
$131.65
$225.00
$6,164.50
$8,244.70
10100 CBW
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
021827
021829
021830
021831
021832
021833
021834
021835
021836
021837
021838
021839
021840
021841
021842
021843
021844
021845
501914E
501924E
Total Checks
FILTER: None
$68,639.34
Mileage ReimbursementAV Equipment/2014 Budget Item
Electric Utilities-Parks/2014
WWTF-Monthly Service Fee/Febru
PD-Legal Fees/2014 Budget Item
PD-Year 2015 Uniform Allowance
Locate Fees-Year 2015 Annual F
Health Insurance Prem-Employer
Video Camera Operator-01/20/15
Year 2015 Workers Compensation
Deductible for Claim #C0026035
Tract Check/O&E-Six Acres Semi
H.S.A. Contribution-P.P. #2
Employee Contrib.-Clerk/P.P. #
PW-Uniforms
City Hall-Projector for Lewis
PD-Reimbursement for Meals for
Year 2015 Annual Banquet Atten
CITY OF WINSTED
01/29/15 4:28 PM
Page 1
*Check Summary Register©
February 2015
Name
Check Date
2nd & Main Properties
Central Hydraulics, Inc.
Robb Dobesh
Francis J. Eggert
Hawkins, Inc.
Henning Excavating
Laura Kosek
K-W ay Express, Inc.
Metro West Insp. Serv., Inc.
MVTL Laboratories, Inc.
Northland Securities, Inc.
Troy Scherping
St. Cloud Refrigeration, Inc.
Steve Stotko
Tim Purcell Plbg. & Htg., LLC
Total Compliance Solutions,
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
2/3/2015
Check Amt
10100 CBW
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
Paid Chk#
021846
021847
021848
021849
021850
021851
021852
021853
021854
021855
021856
021857
021858
021859
021860
021861
Total Checks
FILTER: None
$850.00
$66.82
$130.00
$1,330.00
$6,752.99
$8,026.00
$510.00
$300.00
$170.00
$36.00
$435.00
$93.53
$575.00
$24.73
$25.50
$135.00
$19,460.57
Monthly Library Rent-February,
PW-Supplies
PW-Tools
FD-Legal Fees/2014 Budget Item
Water-Chemicals for Treatment
PW-Haul Snow/2014 Budget Item
FD-Janitorial Contract-Weeks 0
FD-Vehicle Repair
Building Permits-2014 Budget I
Water Testing
Year 2014 Limited Continuing D
FD-Reimbursement for Mileage a
CH-HVAC/Htg. Maint. Contract
Mileage Reimbursement-KDUZ Rad
FD-Softner Salt
Random Personnel Drug Testing
Meeting Date: February 3, 2015
Submitted By: Clay Wilfahrt, City Administrator
City Council Request
Subject: Resolution R-15-06 - Sale of Forfeited Property
BACKGROUND:
The City of Winsted Police Department occasionally acquires property as a result of drug
and alcohol forfeitures. In certain circumstances, vehicles and other possessions can be
acquired through statutory authority granted by the State of Minnesota.
Once the City acquires the forfeited property, the Police Department has a few options
under State Statute. In most circumstances, the City can sell the property, or retain it for
official use. If the City sells the property, seventy percent (70%) of the proceeds are
deposited in the City’s Forfeiture Fund. The remaining thirty percent (30%) of the
proceeds go to the prosecuting attorney and the State of Minnesota.
Typically, the City has chosen to sell the property at public auctions administered by the
Police Department. In other instances, staff has chosen to retain the property, such as a
snowmobile that the Police Department currently has.
When selling forfeited property, the Police Department puts out a public notice and
accepts bids at the Police Station. The auctions take a considerable amount of staff time
to advertise and to be available for inspections of the property, and staff does not believe
that this method is attracting many potential buyers and does not command competitive
bids.
Recently City staff reached out to Fahey Sales Agency Incorporated to see if they would
sell City equipment. Fahey Sales Agency Incorporated is an auction company with
offices in four (4) Minnesota communities including Glencoe and Hutchinson. McLeod
County and several other local Police agencies utilize Fahey for sale of forfeited property.
Fahey Sales Agency Incorporated indicated that they could sell the City property for an
eight to twenty-five percent (8-25%) commission. The commission is based off of the
value of the item. Staff believes that using Fahey will result in more competitive bids
which will offset the commission cost. Additionally, staff time will not need to be used
to advertise for bids, and to show the property to interested parties, which can often take a
substantial amount of time.
The Police Department will still be responsible for the public notices required by State
Statute.
If this resolution is approved, the Police Department will sell the snowmobile through
Fahey due to its limited use.
OPTIONS:
1) Approve Resolution R-15-06 to authorize Fahey Sales Agency Incorporated to
sell forfeited property obtained by the Winsted Police Department at the
discretion of the Police Chief and City Administrator.
2) Other
RECOMMENDATION:
Approve Resolution R-15-06 to authorize Fahey Sales Agency Incorporated to sell
forfeited property obtained by the Winsted Police Department at the discretion of the
Police Chief and City Administrator.
COUNCIL ACTION:
Consider a motion to approve Resolution R-15-06 to authorize Fahey Sales Agency
Incorporated to sell forfeited property obtained by the Winsted Police Department at the
discretion of the Police Chief and City Administrator.
CITY OF WINSTED
RESOLUTION R-15-06
RESOLUTION AUTHORIZING FAHEY SALES AGENCY INCORPORATED TO SELL
FORFEITED POSESSIONS ACQUIRED BY THE CITY OF WINSTED POLICE DEPARTMENT
WHEREAS, the City of Winsted Police Department occasionally obtains ownership of property through
the result of drug and alcohol forfeitures; and
WHEREAS, the City of Winsted Police Department occasionally desires to sell the property acquired
through forfeiture AS-IS and with all faults; and
WHEREAS, the City of Winsted Police Department wishes to have Fahey Sales Agency Incorporated
sell property acquired through the forfeiture process in calendar year 2015 at the discretion of the Chief of
Police and City Administrator; and
WHEREAS, the City of Winsted Police Department will post all notices for sale of the property in
accordance with Minnesota State Statutes; and
WHEREAS, the City of Winsted Police Department, including its officers, employees, and agents, make
no representations whatsoever, extend no warranties of any kind, either express or implied, including but
not limited to the implied warranties of merchantability or fitness for a particular purpose, and assumes no
responsibilities whatsoever with respect to design, development, manufacture, or use of the forfeited
property.
NOW, THEREFORE, BE IT RESOLVED, that the City of Winsted authorizes Fahey Sales Agency
Incorporated to sell forfeited property acquired by the City of Winsted Police Department at the discretion
of the Chief of Police and City Administrator.
Adopted this 3rd day of February, 2015.
Approved:
Steve Stotko, Mayor
Attest:
__________
Deborah R. Boelter, City Clerk-Treasurer January 28, 2015
City of Winsted
Attn: Clay Wilfahrt
201 First Street N
Winsted, MN 55395
RE: City Engineer Council Report
Dear Mr. Wilfahrt:
To follow is an update of current engineering issues and recently completed engineering items within the
City:
Airport Items:
• Airport Capital Improvement Plan (ACIP) – The 2015 ACIP was discussed with the City Council
and submitted last fall. The 2015 proposed project is an Environmental Review for the future
runway realignment.
• 2015 Environmental Review Project – Grant paperwork was submitted to the FAA requesting the
project be funded at 90/10. The FAA is requiring a summary memo of the project status to date, a
public meeting with the hangar owners, and a City Council resolution in support of the project.
• Luce Line Trail Alignment – The property needed for the future trail relocation was purchased by
the City and split into a separate property.
Wastewater Treatment Plant:
• The final design of the revised plant upgrade project is underway. Research on the necessary
additional treatment is being completed and will be brought before the Council in the near future.
• The pond decommissioning portion of the project has been approved by the Council as a separate
project. Land application of some of the biosolids occurred in November. The required deadline
for this work is January of 2016.
• A $2.5 million Point Source Implementation Grant was awarded to the City for phosphorus
reduction improvements. This grant requires the project to be bid by the end of June of 2015.
• An easement is still preferred for the new outlet pipe location from the southwest corner of the site
to the ditch. Discussions with applicable property owners have occurred.
Industrial Park Expansion:
• A Feasibility Study was completed in the spring of 2013 and was presented to the Council in July
of 2013. After additional research, the Entinger property was determined to be the preferred site.
• A boundary survey was completed to assist in the purchasing of the Entinger property. A
topographic survey was also completed.
City of Winsted
Council Report
Page 2
•
Additional preliminary steps are able to be completed if/when requested by the Council. These
include an environmental review, wetland delineations, wetland permitting, layout/scope/phasing
determinations, McLeod County coordination, grant application submittals, etc.
Kingsley Street Area Feasibility Study:
• A Feasibility Study was presented to the County in November of 2014 for street, utility, forcemain,
and trail improvements on and near Kingsley Street.
• The total estimated project cost is $1.4 million to $2.2 million depending on the selected project
components.
• Project was discussed at the Council Goal Setting Session and it was determined that the next step
would be to review the project financing/funding and revisit the assessment policy this winter. The
goal is to proceed with this as a 2016 construction project.
• A letter outlining grant opportunities will be submitted this winter.
Water Tower Inspection & Evaluation:
• A corrosion engineer was onsite during the September annual cleaning of the tower to review the
coatings and other potential rehabilitation items.
• A report detailing the recommendations of a recoating and rehabilitation project was submitted in
December. The total estimated project cost of this project is $744,000.
• Heavy metal samples were obtained from the tower in January and have been submitted for testing.
• Lease/telecom agreements from AT&T and T-Mobile have been received and will be reviewed.
• Updated recommendations and an updated cost estimate will be provided after the testing results
are obtained and the lease agreements have been reviewed.
Misc. Items:
• FEMA Letter of Map Revision – The modeling has been completed and submitted to FEMA.
Comments were received from the DNR and were addressed. The necessary paperwork requesting
final approval and concurrence to other jurisdictional agencies have been sent.
• Campbell Field Improvements – A draft request for proposals for architectural services was
prepared and submitted.
• Country Acres Watermain – Topographic survey data was obtained and information was provided
by the city staff and the property owner. Design drawings and easement documents are being
prepared.
• Grass Lake Road Utility Service – Topographic survey data was obtained. An easement sketch and
legal description was provided. Design drawings are being prepared.
• Mapping Updates – Updates to the city’s address and utility maps were completed. Additional
maps for emergency services are being created.
I will be available to discuss these items and answer any questions that you or the Council may have at the
upcoming Council Meeting.
Respectfully Submitted,
BOLTON & MENK, INC.
Jake S. Saulsbury