1. Ingeniería

Standard Operating Procedure
UPDATED: January 2015
NEW CUSTOM S REGULATIONS AS FROM NOV 1 ST 2008
FOR IMPORT CARGO TO COLOMBIA
Please read regulations complete carefully. Heavy Fines are to be imposed to freight
forwarders in case of on
complying with
HEAD OFFICE
EURO SHIPPING SERVICES S.A.
Nit: 830.048.268-5
Av. El Dorado CL. 26 No 85D - 55 Módulo 3 Oficina 254
Bogotá - Colombia
Phone: (571) 294 5410
Fax:
(571) 294 5409
BANKING INFORMATION
INTERMEDIARY BANK INFORMATION
Intermediary Bank Name
Intermediary Bank Address
ABA:
SWIFT:
CITIBANK N.A.
New York - U.S.A.
021000089
CITIUS33
BENEFICIARY BANK INFORMATION
Beneficiary:
Account Number:
Swift:
Bank Name:
Adress:
City/Country:
Phone:
Fax:
EURO SHIPPING SERVICES S.A
180-020471-16
COLOCOBM
BANCOLOMBIA
Avenida El Dorado No 84A 85 L. E2
Bogotá – Colombia
(+ 57-1) 295 6292. Ext. 102
(+ 57-1) 295 6301
WORKING HOURS
Monday to Friday
Saturday
08:00
09:00
TO
TO
17:30
12:00
Euroshipping Services S.A.
Av. El Dorado CL 26 No. 85D – 55. Módulo. 3 Oficina. 254 / Phones: (+57-1) 294 5410. Fax: (+57-1) 294 5409
Bogotá D.C., Colombia, South America
www.euroshipping.com.co
1
Standard Operating Procedure
UPDATED: January 2015
NEW CUSTOM S REGULATIONS AS FROM NOV 1 ST 2008
FOR IMPORT CARGO TO COLOMBIA
AVAILABLE SERVICES
- Exports
- Imports
- Air and Ocean Freights
- Customs Brokerage
- Inland Transport
- Logistics - Warehousing & Distribution
- Door to Door service
- Pier Operator
- Project cargo
- Multimodal Transport Operation (OTM)
KEY PERSONNEL: AIR AND OCEAN FREIGHT
Managing Director/CEO
Route Director
Pricing Manager
Traffic Coordinator
Operations Coordinator
Import Operations Director
Export Operations Director
Airfreight Operations
Henry Alvarado M.
Rene F. Alvarado
Rodrigo Briceño
Camilo Carrero
Alexandra Torres
Oscar Lozada
Alejandra Ochoa
Lina Martinez
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
COLOMBIA
AIR FREIGHT CONSOLIDATION SHIPMENTS
1.-
MASTER AIRWAYBILL MUST BE CONSIGNED AND NOTIFIED AS FOLLOWS:
-Master AWB must be consigned and notified to:
EURO SHIPPING SERVICES S.A.
NIT 830.048.268-5
Av. El Dorado No. 84 A 55 Módulo 3 Oficina 254
Bogotá - Colombia
Phone : (571) 294 5410
Fax
: (571) 294 5409
2
Euroshipping Services S.A.
Av. El Dorado CL 26 No. 85D – 55. Módulo. 3 Oficina. 254 / Phones: (+57-1) 294 5410. Fax: (+57-1) 294 5409
Bogotá D.C., Colombia, South America
www.euroshipping.com.co
Standard Operating Procedure
UPDATED: January 2015
NEW CUSTOM S REGULATIONS AS FROM NOV 1 ST 2008
FOR IMPORT CARGO TO COLOMBIA
2.-
PRE-ALERTS FOR ALL CONSOLIDATIONS ARE REQUIRED, AND MUST BE SENT TO THE
FOLLOWING FAX NUMBER OR E-MAIL ADDRESS:
-Pre-alert fax number: (571) 294 5409
Import Operations Director
Airfreight Operations
Operations Coordinator
Operations Assistant
Traffic Coordinator
3.-
Oscar Lozada
Lina Martinez
Alexandra Torres
Camilo Rodiguez
Camilo Carrero
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
CONSOLIDATION POUCH MUST INCLUDE THE FOLLOWING:
- 1 Set of each HAWB with at least 3 copies each.
- 2 Copies of consolidation manifest.
- 1 Original + 1 copy of your billing.
- 1 original and copy shipper(s) commercial invoice.
- 1 Copy of packing list.
4.-
GENERAL IMPORTANT INSTRUCTIONS:
-
Before deliver the cargo to the airline, all documentation must be sent to us by fax or e-mail in order
to get our approval.
MAWB must be sent always on prepaid basis.
MAWB must show “CONSOLIDATION AS PER ATTACHED CARGO MANIFEST”
Profit share calculation sheet must be included in each consolidation.
HAWB must be issued “AS AGREED”.
Do not amend any house or master transport documents. Colombian Customs does not accept any
kind of amendments.
Specific description of goods must be declared on HAWB and Cargo Manifest.
The kind of package showed in documents must be the same used
All packages must be properly marked to identify the cargo
HAWB must show marks, numbers and purchase order or commercial invoice number.
All pallets must be fulfilled with ISPM # 15 GUIDELINES FOR REGULATING
ftp://ftp.fao.org/docrep/fao/006/y4838E/y4838E00.pdf
Consignee on HAWB you must add Customs Identification Number (NIT or RUT).
Euroshipping Services S.A.
Av. El Dorado CL 26 No. 85D – 55. Módulo. 3 Oficina. 254 / Phones: (+57-1) 294 5410. Fax: (+57-1) 294 5409
Bogotá D.C., Colombia, South America
www.euroshipping.com.co
3
Standard Operating Procedure
UPDATED: January 2015
NEW CUSTOM S REGULATIONS AS FROM NOV 1 ST 2008
FOR IMPORT CARGO TO COLOMBIA
SEA FREIGHT CONSOLIDATION / FCL SHIPMENTS
1.-
MASTER B/L CONSIGNMENT:
-Master B/L must be consigned and notified to:
EURO SHIPPING SERVICES S.A.
NIT 830.048.268-5
Av. El Dorado CL 26 No. 85 D 55, Módulo 3 Oficina 254
Bogotá - Colombia
Phone : (571) 2945410
Fax
: (571) 2945409
2.-
PRE ALERTS FOR ALL CONSOLIDATIONS ARE REQUIRED, AND MUST BE SENT TO THE
FOLLOWING FAX NUMBER OR E MAIL ADDRESSES:
-Pre-alert fax number: (571) 294 5409
Import Operations Director
Operations Coordinator
Operations Assistant
Traffic Coordinator
3.-
Oscar Lozada
Alexandra Torres
Camilo Rodriguez
Camilo Carrero
[email protected]
[email protected]
[email protected]
[email protected]
HOUSE B/L CONSIGNMENT:
House B/L must be consigned to each individual consignee but EURO SHIPPING SERVICES S.A. must
be shown as Delivery Agent.
4.-
DOCUMENTS AND DISTRIBUTION:
Upon sailing of vessel, the following documents must be sent by courier to EURO SHIPPING
SERVICES S.A.:
-
3 Original master (ocean) B/L plus 3 non-negotiable copies.
2 Non negotiable copies of each HB/L.
HB/L copy rated, otherwise; we require a manifest stating the ocean freight rate of each HB/L. This
is required for Customs purposes only.
Cargo Manifest
REMARKS: As per our request, MBL could be issued at destination by shipping line.
If you do not release HBL to shipper, please send them to us with enough time before vessel arrival.
Euroshipping Services S.A.
Av. El Dorado CL 26 No. 85D – 55. Módulo. 3 Oficina. 254 / Phones: (+57-1) 294 5410. Fax: (+57-1) 294 5409
Bogotá D.C., Colombia, South America
www.euroshipping.com.co
4
Standard Operating Procedure
UPDATED: January 2015
NEW CUSTOM S REGULATIONS AS FROM NOV 1 ST 2008
FOR IMPORT CARGO TO COLOMBIA
5.-
GENERAL IMPORTANT INSTRUCTIONS:
-
6.-
Specific description of goods must be equal on MBL/HBL body and cargo manifest.
Before the cargo is delivered to carriers, all documentation must be sent to us by fax or e-mail in
order to get our approval. Please note our customs authorities DO NOT accept EXPRESS
RELEASE.
Total gross weight on MBL must be equal to total gross weight on HBL’s involved. Gross weight
differences on MBL/HBL will cause high fines from our customs authorities, which will be on your
account.
Before delivery of cargo to carrier, all documentation must be sent by fax or e-mail to our prior
approval. Please note our Customs authorities DO NOT accept EXPRESS RELEASE
Please do not amend any house or master documents. Colombian Customs does not accept any
kind of amendments.
Original documentation must be in our hands at least 72 hours prior vessel arrival.
The kind of package showed in documents must be the same that is been used physically, i.e.: if
docs show 3 boxes, the cargo must be 3 boxes, not crates or pallets.
All packages must be properly marked to identify cargo
MBL and HBL must show marks, numbers and purchase order or commercial invoice numbers.
Please be sure that MBL shows on description of goods "CONSOLIDATION CARGO" otherwise
customs does not accept the presentation of HBL.
Please note that due to Colombian Customs DO NOT ACCEPT hbl´s “ To the Order” on
consignee´s field. You must put full details of consignee including (NIT or RUT) “Customs Tariff
Number”.
All pallets must fulfilled with IPSM # 15, www.ica.gov.co
Consignee on HBL you must add Customs Identification Number (NIT or RUT).
TERMS TO CLEAR CARGO, AND RE DISPATCH FROM COLOMBIA:
- As per Colombian Laws the importers have 1 month, after arrival of cargoes, to clear or to re dispatch
them.
- If the importer can’t do this process on this time (1 month), Importer must register a written
communication to Colombian Customs asking for a term (15 working days before expiring this period).
This period would be for 1 additional month, if the importer does not present a letter and does not clear his
cargo on this time the cargo will be confiscated by Colombian Customs.
- Documentation required (Mandatory): Original MBL and HBL, Packing list, Commercial Invoices that
show currency and incoterms, British Tariff Number and any other documentation that Colombian
Customs requests.
- Explanatory letter from agent / shipper where state the reason why this cargo must be re-dispatched.
- Shipper must be registered as exporter with Colombian Customs Authorities.
7.-
TERMS AND DOCUMENTATION REQUIRED MAKING TRANSSHIPMENTS IN COLOMBIA:
- As per Colombian Laws the importers have 1 month, after cargo arrive to make transshipment. But is
necessary that we receive from the origin office the following documentation:
- Full prealert, before the cargo arrive to Colombian Port in order to check and confirm if all are ok
- Copy of the commercial invoice must show currency, incoterm, British Tariff Number
5
Euroshipping Services S.A.
Av. El Dorado CL 26 No. 85D – 55. Módulo. 3 Oficina. 254 / Phones: (+57-1) 294 5410. Fax: (+57-1) 294 5409
Bogotá D.C., Colombia, South America
www.euroshipping.com.co
Standard Operating Procedure
UPDATED: January 2015
NEW CUSTOM S REGULATIONS AS FROM NOV 1 ST 2008
FOR IMPORT CARGO TO COLOMBIA
- Copy of Packing list with serial numbers
- Insurance certificate
- Legible copy of the HBL and MBL (if we don’t receive it legible, Colombian Customs won’t accept the
transshipment)
- All charges must be collected as per agreement.
8.-
REMARKS ON TRANSSHIPMENTS / TO CLEAR CARGO, / RE DISPATCH, FROM COLOMBIA:
- If we receive a requirement from your side to re dispatch or to clear any cargo we will proceed to
issue the original HBL in order to save time on this process. It is applied to partners that have sent the
Originals format to us.
- We need Insurance certificate
- Legible copy of the HBL and MBL (if we don’t receive it legible, readable, Colombian Customs won’t
accept the transshipment)
9.-
INBOUND TRANSPORT IN COLOMBIA (OTM AND DTA):
- The Colombian Customs have 5 days to approve an inbound transport.
- Consignee on documentation is completely different as usual you do, So in order to avoid
misunderstandings it is very important you ask us how to put the “Consignee “ on MBL or HBL.
- We need in advance the following documentation: Commercial Invoice, Packing list, original HBL and
MBL, Copy of the insurance policy with conditions and restrictions.
- If we don’t receive the above-mentioned documentation in advance we won’t be able to do the inbound
transport.
GENERAL PAYMENT TERMS TO AGENTS
1.-
EURO SHIPPING SERVICES S.A. will require an original INVOICE stating all charges to be paid for air or
ocean shipments.
2. -
Invoices and Credit notes must be issued in USD. For different currency, the rate of exchange must be
stated clearly.
3.-
All your statements must be sent to:
Tatiana Ortiz / Accounting Assistant
E mail: [email protected]
We hope that this SHORT GUIDANCE will help you to have a successful relationship with us and satisfaction in
our operations.
With best regards,
Euroshipping Services S.A.
Av. El Dorado CL 26 No. 85D – 55. Módulo. 3 Oficina. 254 / Phones: (+57-1) 294 5410. Fax: (+57-1) 294 5409
Bogotá D.C., Colombia, South America
www.euroshipping.com.co
6
Standard Operating Procedure
UPDATED: February 2014
NEW CUSTOM S REGULATIONS AS FROM NOV 1 ST 2008
FOR IMPORT CARGO TO COLOMBIA
EURO SHIPPING SERVICES S.A.
Bogotá D.C. – Colombia
NOTE: Please distribute this document to people involved with Colombian Operations.
Euroshipping Services S.A.
Av. El Dorado CL 26 No. 85D – 55. Módulo. 3 Oficina. 254 / Phones: (+57-1) 294 5410. Fax: (+57-1) 294 5409
Bogotá D.C., Colombia, South America
www.euroshipping.com.co
7
Calendario 2015
ENERO - JANUARY
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MAYO - MAY
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2 - Jueves Santo (Holy Thursday)
3 - Viernes Santo (Holy Friday)
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OCTUBRE - OCTOBER
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8 - Día de la Asención (Ascencion God)
15 - Cuerpo y sangre de Cristo (Corpus Christi)
29 - Sagrado corazón de Jesús (Sacred Jesus Heart)
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SEPTIEMBRE - SEPTEMBER
NOVIEMBRE - NOVEMBER
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7 - Batalla de Boyacá ( Boyaca Battle)
17 - Asunción de la Virgen (Virgin Assumption)
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12 - Día de la Raza (Race Day)
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JUNIO - JUNE
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AGOSTO - AUGUST
20 - Día de la Independencia (Independence Day)
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1 - Día del trabajo (Labor Day)
18 - Día de la Ascención de Jesús (Ascension of Jesus)
JULIO -JULY
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23 - Día de San José (St. Joseph)
1 - Año Nuevo (New Year)
7 - Día de los Reyes Magos (Epipfhany)
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MARZO - MARCH
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DICIEMBRE - DECEMBER
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2 - Todos los Santos ( All Saints Day)
16 - Independencia de Cartagena (Cartagena Independence)
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8 - Inmaculada Concepción (Immaculate Conception)
25 - Día de Navidad (Christmas Day)