EBC PORTUGAL 2015 SPONSORING INVITATION BROCHURE 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal TABLE OF CONTENTS Invitation message from the President ......................................................................................... 3 What ...................................................................................................................................... 4 When ...................................................................................................................................... 4 Where ..................................................................................................................................... 4 Who ....................................................................................................................................... 5 Why to participate .................................................................................................................... 6 Who exhibits ............................................................................................................................ 7 Congress and Exhibition time table .............................................................................................. 9 Congress venue ......................................................................................................................... 10 Breakdown of areas on different floors........................................................................................... 12 Congress area in detail ............................................................................................................... 13 Exhibition floor plan .................................................................................................................. 16 The venue ................................................................................................................................ 17 Hotel reservation ...................................................................................................................... 17 Application procedure ................................................................................................................ 17 Exhibition fee and format... ........................................................................................................ 18 Stand allocation ........................................................................................................................ 19 General organisational information, payment terms, cancellation rules ............................................... 20 Sponsorship and advertising opportunitie ...................................................................................... 22 Sponsorship and exhibition space order forms ................................................................................ 27 General terms and conditions for Sponsors and Exhibitors ................................................................ 31 Exhibition Organizer: Mundiconvenius 2 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal MESSAGE FROM THE EBC PRESIDENT Dear Colleagues, Trade Representatives and Suppliers, On behalf of the European Brewery Convention it is a pleasure to welcome you to visit Porto for the 35th EBC congress. Our congress will be held at the Congress Centre Alfândega facilities overlooking the River Douro, its picturesque backdrop of architectural delights, port wine houses and barges. The second largest city of Portugal will be the perfect setting for our technical, technological and scientific lectures and presentations. A new approach which has been suggested by members of the EBC Executive Committee, and endorsed by the Local Organising Committee, aims to give institutes and university departments more of a say in the selection of abstracts. Additionally, some sessions will be offered not just in dual parallel but in triple sessions in order to accommodate more high quality papers. Porto is atmosphere, Mediterranean flair, a whiff of the former Portuguese global empire, wonderful cuisine and so much more. It would be my recommendation to visiting delegates to make ample use of synergy effects to explore this marvellous city, its seaside and hinterland all during the time of the EBC congress 2015. EXHIBITION As at previous EBC congresses, a trade show exhibition will again be part of the 35th EBC congress in Porto in May 2015. The venue in Porto (Alfândega Congress Centre) offers excellent facilities for this. The exhibition will be set up in the area where the beer dispense is located and where the coffee breaks and lunches will be served, close to the scientific and technical posters. Details can be found in this brochure, while regular updates will be published as of middle of 2014 on the congress website: www.ebc2015porto.org The EBC Congress attracts about 600 industry delegates who travel from all over the world to listen to and view scientific & technical papers and posters, covering recent developments and breakthroughs in the brewing, malting and related industries – and also to have the opportunity to meet industry suppliers and knowledge brokers. SPONSORSHIP & ADVERTISING We are pleased to propose various sponsorship and advertising opportunities which will allow you to have maximal exposure to customers and to highlight your commitment to the brewing industry. The exclusive sponsorships are for sole distribution and sold to only one sponsor, and allotted on a ‘first come first served’ basis. As soon as you have agreed to become sponsor of the congress, your company logo will be published in all congress documents, including the congress website. So the earlier you decide, the more prolonged your exposure! Thank you for taking the time to go through what we have on offer. We look forward to receiving your positive reaction, not only as exhibitor but also as sponsor. With my best wishes for a superb congress, Dr. Stefan Lustig COO Brau Holding International GmbH & Co. KGaA Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 3 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal WHAT 35th International Congress of the European Brewery Convention WHEN 24 – 28 May 2015 End of February 2015 Deadline for advertisement in the preliminary programme February 2015 Technical manual and invoice will be sent to the registered exhibitors 15 March 2015 Deadline for handing in company details and product information 30 April 2015 Deadline advertisements for the final programme 15 April 2015 Deadline for stand reservations Monday, 24 May 2015 Opening of the exhibition – exact time will be announced later 25 - 27 May 2015 Exhibition open 27 May 2015 From 17.00 – dismantling of the exhibition Evening – farewell party WHERE Alfândega Congress Centre Rua Nova da Alfândega Edifício da Alfândega 4050-430 Porto E-mail: [email protected] www.ccalfandegaporto.com Exhibition Organizer: Mundiconvenius 4 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal WHO Secretary/ Congress Organiser John Brauer / EBC Executive Officer E-mail: [email protected] Web: www.ebc2015porto.org Chairman LOC - Local Organising Committee Dr. Francisco Gírio APCV – Portuguese Brewers Association E-mail: [email protected] John Brauer Francisco Girio Stefan Lustig Tiago Brandão EBC President Dr. Stefan Lustig Brau Holding International GmbH & Co. KGaA E-mail: [email protected] Scientific and Technical Chairman - LOC Dr. Tiago M. Brandão Unicer – Portuguese Soft Drinks Company E-mail: [email protected] Industry Member for the LOC Dr. Tiago Moreira da Silva BA Vidro E-mail: [email protected] Tiago M. da Silva MUNDICONVENIUS Project Management Luisa A. Teixeira E-mail : [email protected] Exhibition and Sponsoring Mariana Macedo E-mail : [email protected] Mariana Macedo Luisa A. Teixeira Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 5 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal PARTICIPATION AT AN EBC CONGRESS ™ ™ ™ Approx.600 participants from over 20 countries Approx. 50 exhibiting companies Approx. 1.000 sqm exhibition space REASONS TO PARTICIPATE • • • • Give your customers the opportunity to find you on the exhibit floor at this leading European brewing event Meet the top management and the technical decision makers from different fields of the brewing industry Learn about the latest state-of-the-art developments and research outcomes in the brewing industry Support the EBC making this convention a great place for international networking Exhibition Organizer: Mundiconvenius 6 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal WHO EXHIBITS Suppliers of products and services to the entire brewing and malting industry will be there. The following companies, institutes & organisations exhibited at previous EBC Congresses: ACTEMIUM Ajinomoto Omnichem S.A. Alfa Laval Corporate AB Alltech Biotechnology Center Anton Paar GmbH Applied Biosystems ARKEMA AspenTech Europe sa/nv Athelia & Psion Teklogix BASF AG Berkefeld – part of Veolia Water Solutions & Technologies BfBi BioDETECT AS Brauwelt Fachverlag Hans Carl GmbH Brewers of Europe Brewing Research International Brewmaxx GmbH & Co. KG Briggs of Burton PLC BSN Glasspack Buhler Ltd. Campden BRI Canongate Technology Ltd. Carling Partnership Limited/IBC 2007 CBS Customized Brewing Solutions CellFacts Instruments Ltd Centec GmbH 1-Cube Ltd. / Denwell EU Czech HOP Research Danbrew Ltd. Danfoss Solutions A/S Danisco Doemens Academy Domnick Hunter Ltd. Dr. Thiedig + Co Drinktec DSM Food Specialties / Business Unit Enzymes KHS Maschinen- und Anlagenbau AG KIESElMANN GmbH Krones AG Landaluce, SA LGC Proficiency Testing Group LUCEO Inspection Worldwide Maltsters Association of Great Britain METTLER-TOLEDO Process Analysis Melville Exhibition Services Ltd. Meura S.A. Moravske Potravinarske Strojirny MSC Murphy & Son Limited Norit Haffmans Norit Process Technology Norit Südmo NovaBiotec Dr. Fechtner GmbH Novozyme A/S Ondeo Industrial Solutions Ltd. optek-Danulat GmbH Orbisphere Oxford Brookes University OxySense Inc. Packing Creative Systems Pall Corporation Petainer UK Holdings Limited Perten Instruments ProLeiT International GmbH & Co.KG Profamo Inc. Pursuit Processing Equipment Quest International Raisio Malt RASTAL GmbH & Co. KG Research Institute of Brewing & Malting (Prague) Rotech (Swindon) Ltd. SAHM GmbH Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 7 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal Ecokeg Pty Ltd. Ecolab GmbH Endress + Hauser Messtechnik GmbH & Co. KG ESAU & HUEBER GmbH Fachverlag Hans Carl Filtrox AG FlavorActiV Limited Flottweg Fooding / Velo Group Foss U.K. Ltd. GEA Brewery Systems GEA Westfalia SeparatorProcess GmbH Genencor International Ltd. Greencore Malting Group Haffmans B.V. Handtmann Armaturen Holvrieka Hop Growers Union of the Czech Republic Huppmann & Tuchenhagen Brewery Systems ICBD / Heriot-Watt University IFBM/Qualtech IlloSpear Institute of Brewing & Distilling Instititute of Chemical Technology Prague Institut Romeis Bad Kissingen GmbH Invensys / APV INVISTA Irish Superior Safety Systems (Sigrist) ISO-MIX A/S JohnsonDiversey KaHo Sint-Lieven KAIKU Ltd. Kalsec© Inc. Kappa Herzberger Sartorius Systems Engineering GmbH Scandinavian School of Brewing Schäfer Werke GmbH Scanjet Systems AB Schoeller Wavin Systems Services B.V. Sidel Siebel Institute & World Brewing Academy Siemens AG Sigrist-Photometer AG Skalar smartDRAFT Sopura Steinfurth Mess System GmbH Steinhaus Informationssysteme GmbH Südmo GmbH Technical University Munich Technoprocur CZ Tensid-Chemie GmbH The International Centre for Brewing & Distilling Thermo Fisher Scientific GmbH Thermo Scientific Treesse Progetti srl Union Engineering University of Nottingham – Brewing Science Verband deutscher Hopfenplanzer e. V. Viking Malt Ltd. Vin Service Italy VLB Berlin VTT Technical Research Centre of Finland Weyermann Specialty Malts World Brewing Academy – A Doemens Academy / Siebel Institute Partnership Wyatt Technology Europe GmbH Yakima Chief, Inc. ZIEMANN GROUP Exhibition Organizer: Mundiconvenius 8 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal CONGRESS AND EXHIBITION TIME TABLE Sunday 24 May 2015 Monday 25 May 2015 Tuesday 26 May 2015 Wednesday 27 May 2015 Thursday 28 May 2015 11.00-17.00 congress registration / exhibition & poster set-up 14.30-17.00 sightseeing tour Porto (optional) 18.30-19.30 opening ceremony 19.30-23.00 welcome party and buffet dinner 08.30-12.30 lecture sessions 10.00-18.30 exhibition open 12.30-14.30 lunch – poster discussions 14.30-18.00 lecture sessions full day tours for partners 18.30-20.30 Sponsored by Sagres – Central de Cervejas 08.30-12.30 lecture sessions 10.00-18.30 exhibition open 12.30-14.30 lunch – poster discussions 14.30-18.00 lecture sessions full day tours for partners evening Sponsored by Superbock - Unicer 08.30-12.30 lecture sessions 10.00-18.30 exhibition open 12.30-14.30 lunch – poster discussions 14.30-17.00 lecture sessions 17.00-17.15 closing of the congress evening farewell party & buffet dinner various times technical visits Note - changes may occur to this schedule Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 9 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal CONGRESS VENUE – ALFÂNDEGA CONGRESS CENTRE Beautiful riverside location in the heart of Porto’s historic centre. LOCATION IN THE CITY Exhibition Organizer: Mundiconvenius 10 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal 150 YEARS OLD ICONIC BUILDING Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 11 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal BREAKDOWN OF AREAS ON DIFFERENT FLOORS The EBC Congress will run at Floor 0 – Ground Floor (as marked in red) Exhibition Organizer: Mundiconvenius 12 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal CONGRESS AREA (ground floor – Floor 0) IN DETAIL Access & useful information Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 13 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal MAIN AREAS Exhibition Organizer: Mundiconvenius 14 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal ENLARGED VIEW OF ENTRANCE & LECTURE AREAS Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 15 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal ENLARGED VIEW OF EXHIBITION AREA Exhibition Organizer: Mundiconvenius 16 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal THE VENUE The congress will be held at the Alfândega Congress Center which is an iconic riverside venue in Porto´s Historic City Centre, a UNESCO World Heritage Site 10 minutes away from the main hotels in Porto and less than 30 minutes from the International Airport and train stations. The 150 years old Congress Centre building architecture contains unique forms and natural spaces. The exhibition will be set up on the West Ground Floor close to the two lecture halls. Several beer bars will be incorporated into the exhibition at different positions right next to the exhibition booths to ensure an even distribution of the delegates throughout the entire exhibition during the conference breaks. HOTEL RESERVATION Porto has a wide range of hotel capacities and offers accommodation from 5 star deluxe hotels to lower budget accommodation including even a modern youth hostel for student delegates. MUNDICONVENIUS has made advanced reservations for congress delegates with special rates and conditions in several hotels. All hotels are located near the congress venue or in the city centre and are well connected with the congress venue. Hotel booking details will be announced in the Provisional Programme and on the congress website. APPLICATION AND CONTRACT FOR STAND RENTAL Reservations of exhibition stands must be made using the exhibition stand reservation form included in this brochure, which should be completed, signed and returned to MUNDICONVENIUS before April 15, 2015 to guarantee listing in the final programme. The reservation form is a legally binding agreement. Receipt of the application will be confirmed (check Terms of Payment). In the event the exhibition space is be sold out you will be informed immediately. Additional stand equipment, decor and services, including additional tables, chairs, electrical outlets, telephone lines and internet access lines will be available to exhibitors at an additional cost. The order forms for these items will be included in the Exhibitor Service Manual which will be sent to registered exhibitors by the end of February 2015. Exhibitor applications will be processed and stands assigned when payment is received. Kindly be advised that the number of stands is limited and expected to sell quickly. Therefore, exhibitors are encouraged to submit their completed exhibitor application and payment as soon as possible. Exhibitors may not “sub-contract” (i.e. resell) stand space to any other organization or individual. Sub-contracting, reselling stand space and/or leasing time in a stand are violations of event policy and will result in expulsion. In such instances, stand fees will not be refunded. Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 17 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal HOW TO BOOK AN EXHIBITION STAND Stands will be assigned to the exhibitors on a first-come, first-served basis. The signed stand application form must be completed using the official form included in this prospectus. Applications should be mailed to MUNDICONVENIUS. Kindly indicate the requested stand(s), your desired number of stand(s) according to the floor plan and your second and third alternative choices. The final allocation of your stand by MUNDICONVENIUS depends on availability, sizes and overall conception. To view which stands are still available, please check the congress website (www.ebc2015porto.org). If you are interested in booking more than one exhibition stand (per stand 4x3m or 4x2 m), please let us know and kindly also mention your desired numbers according to the floor plan. Stands cannot be assigned without a signed application, to be sent in by April 15, 2015 at the latest. EXHIBITION FEE AND FORMAT The exhibit space will be in the form of standardized shell scheme stands, of which the dimensions are: 8 sq.m 4 x 2 m (see floor plan, regular price 4.000,00€) 12 sq.m 4 x 3 m (see floor plan, regular price 6.000,00€) Displays may consist of equipment, services, materials and products if they are self-supporting. The exhibition fee for Scientific Institutes and Brewing Schools is EUR 2.500,00 per stand (8 sq mt) – area marked in green. All fees are net in EURO, to add Portuguese VAT 23% or to apply VAT reverse charge system. EXHIBITION FEE INCLUDES • • • • • • • One (1) shell scheme stand One (1) free full registration to the congress (scientific & social programme) One (1) free exhibitor badge (including coffee, lunches, welcome and farewell party) 24 hour general security General lighting for all event areas Daily cleaning for aisles and common areas The organizers and staff at your disposal • Listing in the congress programme with exhibitor logo and profile Exhibitors can buy additional exhibitor badges at the price of EUR 350,00 per badge (these include coffee, lunches, welcome and farewell party). Exhibition Organizer: Mundiconvenius 18 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal SHELL SCHEME STAND The shell scheme stand includes: • • • • • • • • • • • • • 8 sq.m (4 x 2) or 12 sq.m (4 x 3) per stand Wood laminated back and side walls (corner stands will be without 1 side wall to ensure maximum exposure) Carpet (uniform colour to be announced) 1 information desk to exhibit material 1 table 70 x 70 cm for meetings 2 chairs 1 spot light every 3 m² 1 electricity connection and 1 power socket 1 company name on fascia board, height 10 cm (max. 15 letters, extra letters will be charged with 1,60€/letter) 1 wastebasket Daily cleaning for aisles and common areas Assembly and dismantling Technical manual STAND ALLOCATION The exhibition will be located in the West Ground Floor of the venue where coffee and lunches will be served. There will be several seating opportunities, bistro tables and beer bars in the exhibition. An internet station will be nearby. Kindly visit the congress exhibition floor plan to check the availability of each stand. Just click on the following link to access the floor plan: http://iebms.congressinfo.org/iEBMS/oep/oep_p5_floorplan.aspx?sessionid=fdmfe7ei6ej2fe9 When you have viewed the floor plan, please send us your exhibition order form by mail; indicate your preferred stand number and your preferences regarding your stand neighbours. Space is limited and the exhibition stands are assigned on a “first come, first served” basis. The organizers reserve the right to modify the exhibition floor plan before the construction of the stands. CONGRESS PROGRAMME The scientific programme of the congress will comprise invited lectures, submitted lectures and poster presentations with discussions. The presentations will cover different aspects of brewing science and technology, including the application of new technologies, starting with raw materials, including brewing, packaging and distribution processes and ending with consumer consumption. Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 19 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal PROVISIONAL CONGRESS PROGRAMME The Provisional Programme with detailed information about the scientific and social programmes, hotel accommodation and registration will be published in January 2015. The same information will also be published on the congress website www.ebc2015porto.org Those who register for the exhibition will automatically receive a copy of the Provisional Programme. EXHIBITOR SERVICE MANUAL A technical manual giving further general and technical information, advice and full details on all aspects of the exhibition, venue, organisers and ancillary services available to exhibitors will be circulated in February 2015. EXHIBITOR GUIDE IN THE FINAL PROGRAMME All exhibitors will be requested to submit product information for publication in the congress documentation. Attached to the confirmation of your stand application we will send you a form to be completed with your company details and your product information. CONGRESS APPLICATION FOR SMART PHONES (APP) There will be a Congress Application for smart phones which will contain all exhibitor profiles, the floor plan and the congress programme. Please check the opportunities using this application as a platform for your company. TERMS OF PAYMENT An invoice for 100% of the total rental fee will be sent to the invoice address indicated by the sponsors and exhibitors on the reservation form in February 2015. Payment is due 30 days net after invoice date. Non-receipt of payment will automatically result in the release of the reserved space, a forfeiting of the deposit fee and cancellation of the contract. CANCELLATION POLICY Cancellations and changes to your original booking must be made in writing to MUNDICONVENIUS. For cancellations made until: ™ ™ ™ 15 January 2015: 15 February 2015: From 15 February 2015: 25% of the total cost of each item will be retained 50% of the total cost of each item will be retained 100% of the total cost of each item will be retained Exhibition Organizer: Mundiconvenius 20 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal OFFICIAL CURRENCY/ VAT REGULATIONS All exhibition costs are quoted in EURO. All mentioned prices are subject to Portuguese VAT at the statutory rate (in 2014: 23%). VAT reverse charge may be applied. Place of performance and venue of jurisdiction is Porto. The Portuguese law applies. LIABILITY Whilst the Exhibition Organizers will endeavour to protect exhibition property during the exhibition, it must be clear that none of the organizing parties will accept liability for any loss or damage sustained or occasioned from any cause whatsoever. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their agents or employees and will indemnify the Organizers against all claims and expenses that might arise. In case the exhibition should be cancelled, postponed or altered in any way in whole or in part the exhibition organizers shall not be liable for any loss which the exhibitor or exhibition contractors may incur owing to the intervention of any authority which prevents or restricts the use of the premises. TERMS AND CONDITIONS OF EXHIBITING Please note that all exhibitors have to comply with the Terms and Conditions in this document and also the specific regulations of the Alfândega Congress Centre that are available on request. Signature of the reservation form implies acceptance of these conditions. You should, in particular, refer to the information regarding insurance and liability. INSURANCE Exhibitors are reminded of the need to consult their Insurance Company to cover themselves fully against all risks at the Exhibition. Particular attention is drawn to the need for the following: Abandonment insurance: As mentioned above the Organizers are not obliged to reimburse any money paid in advance in the case of cancellation or restriction of the exhibition. Stands, fixtures and similar insurance: All risks on loss or damage to the exhibitors’ property, fixtures, fittings and all other property of a similar nature such as personal effects of directors, principals and employees whilst on the premises and transit risks from the exhibitors’ premises and return. Public Liability: Liability to the public may arise out of the exhibitors’ activities and must be covered by insurance. Insurance should be effective with minimum delay. Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 21 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal DATA PROTECTION INFORMATION For your registration to the Congress the collecting, saving and processing of your personal data is imperative. This is done solely as a means to the organisation and completion of the event. Your data will only be passed onto a third party, who is directly involved with the running of the Congress and when the organisational procedure makes this necessary (e.g. operator, congress center). The legislator requires us to obtain your consent. The registration to the congress is not possible if we do not get this. With signing the reservation form you declare your consent that all the information made by you or to or any person within the handling of the above mentioned congress is filed, saved, processed and the demands made above can correspondingly be passed onto a third party. SPONSORSHIP AND ADVERTISING OPPORTUNITIES We are pleased to propose various sponsorship and advertising opportunities which will allow you to have maximal exposure to customers and to highlight your commitment to the brewing industry. Please note: • The exclusive sponsorships are for sole distribution sold to only one sponsor • All sponsorship items are subject to approval by the organizers • All sponsorship items are allotted on a ‘first come, first served’ basis Welcome Party Participants and partners will be invited to a Welcome Party in the Exhibition Hall at the Congress Center following the Opening Ceremony on Sunday, 24 May 2015. Sponsor amount: EUR 30.000,00 (beer not included) Estimated number of attendees: 550 persons The Sponsor will obtain: to be announced as Main Sponsor in the provisional programme, in the final programme and on the EBC Congress website; 12 sq.m exhibition stand at prime location; on request: current listings/labels of registered participants, company name/logo displayed during the Welcome Party. Farewell Party Participants and partners will be invited to a Farewell Party. Sponsor amount: EUR 30.000,00 (beer not included) Estimated number of attendees: 550 persons The Sponsor will obtain: to be announced as Main Sponsor in the provisional programme, in the final programme and on the EBC Congress website; 8 sq.m of exhibition stand at prime location; on request: current listings/labels of registered participants, company name/logo displayed during the Farewell Party. Exhibition Organizer: Mundiconvenius 22 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal Lunches Daily buffet lunches for all delegates will be served in the exhibition area and the foyers. Sponsor amount: EUR 8.500,00 per day (total 3 days available) EUR 24.000,00 for all 3 days Estimated number: 550 delegates The Sponsor/s will obtain: banners (provided by the sponsor) announcing sponsors offering lunches; being included in the list of sponsors in the printed material and on the EBC Congress website. If all three lunches are sponsored by the same company, the sponsor will be announced as Main Sponsor in the printed material and on the EBC Congress website; in addition, one 8 sq.m exhibition stand at prime location will be included in the package. Coffee Breaks Coffee will be served during the breaks in the morning and afternoon. The service will be provided at several coffee stands in the exhibition area. Sponsor amount: EUR 6.500,00 per day (total 3 days available) EUR 18.000 for all three days Estimated number: 550 delegates The Sponsor/s will obtain: banners (provided by the sponsor) announcing sponsors offering coffee breaks; being included in the list of sponsors, in the printed material and on the EBC Congress website. If all six coffee breaks are sponsored by the same company, the sponsor will be announced as Main Sponsor in the printed material and on the EBC Congress website; in addition one 8 sq.m exhibition stand at prime location will be included in the package. Name Badges Upon registration, all delegates and partners will receive a congress name badge. Sponsor amount: Estimated number: EUR 4.500,00 550 units The Sponsor will obtain: the company logo printed on the name badges of all delegates, being included in the list of sponsors, in printed material and on the EBC Congress website. Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 23 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal Congress Bags Sponsor amount: Estimated number: EUR 5.000,00 550 units A lanyard with your company’s name will be provided to each congress attendee. As people are meeting throughout the congress and looking at each other’s name tags, make sure that they see your company’s name as well. Pencil and Pad A congress bag containing delegate material will be distributed to all delegates upon registration. In addition to the sponsor’s company logo, also the EBC congress logo must be printed on the bag. Choice of bag must be made with the organizer. Total amount: Production and delivery cost + EUR 4.000,00 sponsorship fee Estimated number : 600 bags The Sponsor will obtain: company logo on the bag, being included in the list of sponsors, in the printed material and on the EBC Congress website. Pocket Programme All delegates will be given a pocket programme. Total amount: Production cost + EUR 3.500,00 sponsorship fee The Sponsor will obtain: company logo in the pocket programme, inclusion in the list of sponsors, in the printed material and on the EBC congress website. Inserts in Congress Bags Exhibitors are invited to provide documentation for inclusion in the congress bag which is handed out to all delegates. Format of the insert: A4, 4 pages. Total amount: Production and delivery costs + EUR 1.000,00 sponsorship fee The Sponsor will obtain: inclusion in the list of sponsors, in the printed material and on the EBC congress website. Exhibition Organizer: Mundiconvenius 24 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal Advertising In the provisional programme, 3.500 units will be sent to EBC addresses + 12.000 inserts in “BRAUWELT international” Advertisement in the provisional programme: Full page inside, 4 colors: Full page back page inside, 4 colors: EUR 2.000,00 EUR 2.500,00 (exclusive) Advertisement in the final programme: Full page inside, 4 colors: Half page inside, 4 colors: EUR 1.200,00 EUR 800,00 All products should be delivered directly to the Alfândega Congress Centre with no costs involved for the organizers. Information regarding delivery address and dates will be communicated to the sponsors. All prices given above are excluding Portuguese VAT (in 2014: 23 %). Please complete and return this form as soon as possible (first-come, first-served basis) to the Exhibition Organisers Advertising in the Delegate Mailings Company Logo in Delegate Mailings (3500 addresses): Place your logo linked to your company webpage in the invitation mailings to the delegates. The logo will be placed at the right side of the mailing in a “The EBC is supported by” section EUR: 700,00 Advertising in the Congress Application for Smartphones and on the online exhibitor list EBC will offer a free congress application for all types of smart phones. The App will contain the program, the floor plan, exhibitor profiles including logo and short company presentation with max. 300 characters. The link for the free App download will be sent to all potential delegates. In addition we offer you the following opportunities to use this application as a means of your marketing activities: Application Main Sponsor: Place your company logo or banner as a header on each side of the application. This item is exclusive for one company. EUR: 4.000,00 PDF Downloadlinks: Place a PDF file on your exhibitor profile (in the app and in the online exhibitor list) with your comprehensive product information. EUR: 300,00 per PDF Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 25 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal Embedded Video: Include a video in your exhibitor profile (in the app and in the online exhibitor list) with your comprehensive product or company information EUR: 700,00 per video Push Mails: Send a push mail to each owner of the application promoting your company or stand before and during the congress EUR: 500,00 per push mail Exhibition Organizer: Mundiconvenius 26 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal EXHIBITION SPACE AND SPONSORSHIP - APPLICATION FORM MUNDICONVENIUS: Avenida 5 de Outubro, 53, 2º − 1050-048 Lisbon, Portugal Phone: +351 213 155 135 | Fax: +351 213 558 002 | Email: [email protected] This is a digital order form, so you can fill out the necessary fields on your computer. Please return this reservation form to MUNDICONVENIUS by April 15, 2015 at the latest and take into account that we will allocate the exhibition space based on “first come first served”. Scientific programme: Pocket programme / production excl. EUR 3.500,00 Congress bags / production excl. EUR 4.000,00 Inserts in congress bags EUR 1.000,00 Pencil and pad / production excl. EUR 2.000,00 Name badges EUR 4.500,00 Lanyards EUR 5.000,00 Full page, 4 colour EUR 1.200,00 Half page, 4 colour EUR Advertising in the provisional programme: Full page inside EUR 1.600,00 Advertising in the delegate mailings: Full page backside, inside (exclusive) EUR 1.800,00 Main Sponsor in the application: Linked company logo in delegate mailings (3500 addresses) EUR Other opportunities: Advertising in the final programme: Linked company logo on almost every page of the application 800,00 700,00 EUR 4.000,00 PDF download links: PDF download links for company or product brochure in the exhibitor guide on the App and on the online exhibitor list EUR 300,00/PDF Embedded video: Embedded image video in the exhibitor guide on the App and in the online exhibitor list EUR 700,00/Video Push mails: Push mail to each owner of the App before and during the congress EUR 500,00/Mail Social events: Welcome Party EUR 30.000,00 Farewell Party EUR 30.000,00 Lunch Break EUR 8.500,00/day All 3 Lunch Breaks EUR 24.000,00 Coffee Breaks EUR 6.500,00/day All 6 Coffee Breaks EUR 18.000,00 Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 27 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal EXHIBITION SPACE AND SPONSORSHIP - APPLICATION FORM This is a digital order form, so you can fill out the necessary fields on your computer. Please reserve for our company: Stand No(s) 1st choice_____2nd choice_____3rd choice_____ Click here to access the interactive floorplan to check the availability of stands: www.mundiconvenius.pt/eventos/2015/ebc2015porto/Floor_plan.pdf We require: 8 sq.m (4 x 2) – 49 stands in total - check floor plan for numbers – EUR 4.000,00 8 sq.m (4 x 2) – 6 stands in total : Numbers 18, 19, 20, 21, 23, 24 – EUR 2.500,00 (reduced price for institutions and brewing schools only) 12 sq.m (4 x 3) – 6 stands in total: Numbers 58-61, 39, 40 – EUR 6.000,00 We prefer to be placed not directly next to directly next to following companies: __________________________________________________________________________________ Please send the exhibitor information package (e.g. plans, order forms etc.) to the following address: Company: Company name for print media: Company name to be printed on the stand display: Contact Person: Street: Zip-Code: Phone: City/Country: E-mail: City/Date VAT number Order-number: Stamp/Signature Signature/Data Protection Agreement (more details on next page) To your information: Depending on exhibition space and availability MUNDICONVENIUS considers this reservation as a binding agreement. An invoice covering 100% of the reserved exhibition space will be sent to you in February 2015. The service manual will be sent to you in February 2015. Changes of the exhibition concept are possible until the first set up day. With your signature you accept the before mentioned Terms and Conditions as well as the Data Protection information. Please turn to next page. Exhibition Organizer: Mundiconvenius 28 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal INFORMATION REGARDING THE RESERVATION PROCEDURE Dear exhibitor. We kindly ask you to complete the documents above. We will consider the signed reservation form as a binding agreement. A cancellation however will cause cancellation fees. When allocating the stand space we apply the principle „first come, first served“. The stand allocation additionally depends on the size of your stand, the local situation, and the information provided on the reservation form. We will do our best to comply with your requirements. However without any guarantee. We plan the exhibition on the basis of the information provided by the exhibitors on the attached reservation forms. In case you do not provide exact information regarding the desired placement, MUNDICONVENIUS reserves the right to re-allocate your stand depending on the on-site prerequisites. Kindly also complete the document; “important company details”, to make sure that all important company information such as invoice address, complete company name for print media and the stand display, contact data of the persons actually attending the exhibition etc. will be stored properly in our database. After having received this reservation we will invoice 100 % of the rental fee in February 2015. In case we need to rewrite an invoice due to incomplete information provided by you there will be an extra handling fee of EUR 100,00 net. The exhibitor service manual with all necessary order forms, plans and documents you require for your organization will be sent out by the end of February 2015. For your registration to the Congress the collecting, saving and processing of your personal data is imperative. This is done solely as a means to the organisation and completion of the event. Your data will only be passed onto a third party who is directly involved in the running of the Congress and when the organisational procedure makes this necessary (e.g. operator, congress center). The legislator requires us to obtain your consent by signing on the first page of the registration form. The registration for the congress is not possible if we do not receive this. With your signature you also accept the Data Protection information. D not hesitate to contact us in case of any question or query. Kind regards, Your Mundiconvenius exhibition team Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 29 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal IMPORTANT COMPANY DETAILS This is a digital order form, so you can fill out the necessary fields on your computer. Please return this form together with the stand reservation until 15 April 2015 at the latest: Changes of the registered company details: Company: Address: ZIP-Code: City/Country: Contact person on-site (in case it is someone else as mentioned before): Name: Phone: E-mail: Invoice address: (Important: complete company name) Company: Contact person: Address: ZIP-Code: City/Country: Value added tax identification number (only for companies of the EU): Postal address the invoice has to be sent to: (E.g. private address of the sales representative) Company: Contact person: Address: ZIP-Code: City/Country: Company details in printed media: (E.g. congress homepage, main programme, etc.) City, Date Signature / Stamp Herewith I confirm the correctness of the indicated data. Note: If specified details are not available to us, MUNDICONVENIUS will only use the information that we currently have on record, and cannot guarantee the completeness or correctness of the contents. For subsequent changes of the invoice address a handling fee of EUR 100,00 net will be charged. Exhibition Organizer: Mundiconvenius 30 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal MUNDICONVENIUS - GENERAL TERMS AND CONDITIONS FOR SPONSORS AND EXHIBITORS Introduction Article 1 - Scope of application These general terms and conditions apply to any business relationships between Mundiconvenius (Sociedade de Congressos e Serviços Lda.) in its capacity of event organizer, hereafter designated as MC and all sponsors and exhibitors hereafter designated as COMPANY, involved in the organization of exhibits at the congresses, conferences and any other events organized by MC. Article 2 - Application, assignment of sponsoring items and exhibition location a. Beyond these general rules and regulations the COMPANY is also bound by the rules and regulations of the venue where the event is taking place. These rules, regulations and building constraints are detailed in the Technical Exhibitors’ Manual. b. Orders for the exhibition space and sponsoring as stated at the Sponsoring and Exhibitors Brochure will be accepted from ………….. To be valid, all applications must be sent by email using the original order form herein enclosed and addressed to MC. c. As a rule, the selection of the different sponsoring items and the location of the booths will be made on a “first come, first served basis” and the confirmation will be made in writing. The final allocation of the selected space depends on the availability and the size of the construction. Spaces will be assigned only when payment is received. MC will do its best to accommodate COMPANY requests to the best of its ability. d. MC and the Organizers reserve the right to change the floor plan of the exhibit area due to unforeseen circumstances. Article 3 - Contract a. The signature of this document by the representative of the COMPANY confirms the acceptance of the general terms and conditions hereby stated and operates as a contract. b. Upon receiving this document duly signed together with the order form for the services and/or equipments required, MC will issue an invoice which terms of payment follows in article 4 below. Article 4 - Terms of payment and cancellation a. Upon acceptance of the order form, MC will mail a confirmation of receipt and an invoice for the full amount to be paid by the COMPANY. 100% of the invoiced amount must be settled within 30 days of the date of the invoice, at the latest. In the event the order is received 45 days before the event, payment must be made immediately. Failure to pay in full by this deadline will lead to the cancellation of the right to use the booth or other services without reimbursement of the deposit paid. b. Payment may be made through bank transfer, details as follows: Bank: Millenniumbcp Branch: Benfica Negócios Account holder: Mundiconvenius, Lda IBAN: PT50.0033.0000.45400513702.05 SWIFT: BCOMPTPL Any and all bank fees for transfer of funds and fluctuations in exchange rates, are the responsibility of the COMPANY. c. The prices indicated in the order forms are in Euros and net of VAT which will be applied according to the prevailing exchange rates at the date of the invoice. Payment of orders for equipment and/or material must Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 31 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal be paid 30 days prior to the opening of the event by settlement of the corresponding invoice. Failure to do so will result in the items not being available at the exhibit site. d. In case of cancellation of the Exhibit Contract by MC in its capacity of the event organize, due to circumstances or events beyond its control (force majeure), the amounts paid by the COMPANY will be refunded with 15% deducted for administrative purposes. e. Whenever the COMPANY fails to meet its obligations, notably with respect to payment of the due fees, MC has the right, to immediately terminate the contract without liability for any damages, direct or indirect, incurred by the COMPANY as a result of such termination. The termination will be communicated in writing to the COMPANY. f. Rewriting invoices based on incomplete or wrong information provided by the COMPANY are subject to an handling fee of EUR 100,00 net. g. All cancellations by the COMPANY must be sent in writing to MC by e-mail at [email protected]. Any other means of correspondence will not be accepted and the following cancellation penalties will be applied: • 25% of the total invoice amount if cancellations are received before 15 January 2015 • 50% of the total invoice amount if cancellations are received before 15 February 2015 • 100% of the total invoice amount if the cancellation is received after 15 February 2015 Article 5 – Force majeure MC is not responsible for either the partial or total nonexecution of the contract in the event of accident, an act caused by a third party, or in case of “force majeure” such as: government or local authority acts, total or partial strikes, lockout, fire, threats to public safety including, war, terrorism, health hazards, natural disasters, flood, or other comparable events or disasters which prevent the organization of the event leading to the cancellation of the event. Article 6 - Fiscal policy All prices indicated in the Sponsoring and Exhibitors Brochure are subject to VAT, if and whenever applicable. Tax liable persons, non-resident in Portugal, may be subject to the conditions of art 6 of the Portuguese Tax Code (reverse charge). Article 7 - Booth area a. The COMPANY shall keep its space permanently accessible, clean and in good order throughout the exhibition period. b. The booths are intended exclusively for the promotion of products and cannot be used for any other purpose. c. The booths must remain open and functioning throughout the entire event. d. Subletting or sub using (part of) the space by the COMPANY without prior written approval from MC is not permitted. The Company may not “sub-contract” or resell the stand space to any other organization or individual. Sub-contracting, reselling stand space and/or leasing time in a stand are violations of the event policy and will result in expulsion. In such instances, stand fees will not be refunded. e. Demonstrations of any kind within the booth area will be permitted only after prior written approval from MC. f. The COMPANY shall be liable for any personal injury or property damage arising from the working of equipment, machinery, devices and any and all actions implemented at the booth area. g. The construction of non standard booth plans must be approved by MC and the venue. Details will be indicated at the Technical Exhibitors’ Manual. h. The COMPANY is fully responsible for compliance with the regulations regarding fire and to accident prevention. No exhibit, display of products or working dem- Exhibition Organizer: Mundiconvenius 32 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal onstrations, which involve substances of a dangerous, explosive or any kind of objectionable nature may be brought into or held in the venue unless specifically approved in writing by MC and the congress center. i. The use of megaphones, loudspeakers or any other means of audio playback is strictly prohibited. j. MC has the right to take pictures and film or video the exhibitor area and to use this material for advertising and/or press publications. The exhibiting company is not entitled to set forth any claim in this regard or request any remuneration. Article 8 - Leasing, construction, decoration and dismantling of the booths a. Unless the application form specifies otherwise (and provides for a standard booth with additional service, fitting and installation) the area is rented without providing any additional services such as: fittings, installation, etc . b. The installation, operation and dismantling of the booth spaces and the display of products or exhibits must take place in consultation with MC who may give specific instructions and directives and issue regulations. c. After the contract has been established, the Technical Exhibitors’ Manual containing further information concerning the exhibition, together with order forms for services and additional fittings regarding the construction, installation and decoration of the area (e.g. telephone connections, electrical installation and electrics, water, drainage, space heating, gas etc.) shall be provided by MC to the COMPANY . The COMPANY must order the services and additional fittings and pay the respective invoices in a timely manner, as instructed by MC. Detailed instructions for payment are described in Article 4. d. MC shall inform the COMPANY in writing of the date and time when the booth area shall be available for installation and decoration, the date and time by which the booth space must be completed as well as the date and time for the dismantling. Except for the date and times indicated by MC, no construction and installation work and the carrying in of goods is allowed. These dates and times may be changed by MC. e. Should the COMPANY for any reason fail to remove all its property or otherwise fail to vacate the area by the date and time specified by MC, the COMPANY shall be held fully responsible for any penalties imposed on MC or any other losses or costs incurred by MC as a result thereof. MC can remove any property of the COMPANY from the booth space after said time at the COMPANY’s expense, without suffering any liability for loss or damage to such property. f. Plans with respect to any construction, decoration and further fittings are to be submitted for approval to MC within the time limits specified in the Technical Exhibitors’ Manual. MC may introduce all necessary amendments to the COMPANY’s planned construction, decoration and activities. No construction can take place, decorations be made or activities undertaken without the prior written approval by MC. MC reserve the right to modify the exhibition floor plan before the construction of the stands. The COMPANY shall not change the construction, decoration, and activities from the approved plan without prior written approval by MC. The COMPANY is responsible and liable for all extra costs associated with the COMPANY’s proposed plans. Article 9 - Liability, Indemnity and Insurance a. MC is not responsible or liable for expenses, losses and damages of any kind incurred or sustained by the COMPANY or any harm or injury to any person(s) connected thereto, irrespective of how these expenses, losses, damages, harm or injury may have occurred, except such as may arise from willful misconduct or gross negligence by MC. Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 33 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal b. MC is not responsible or liable for the incorrect operation of any or part of the technical installations at the Congress Centre, and cannot be held liable for damages of any kind incurred by the exhibitor, caused by insufficient or incorrect operation of these technical installations or parts thereof, except such as may arise from MC willful misconduct or gross negligence. c. The COMPANY accepts full responsibility and liability for the repair of any damages directly or indirectly caused by the COMPANY to the property of the Congress Centre or third parties. d. The COMPANY will hold MC harmless and undertake to indemnify MC in respect of, but not limited to, all claims, actions, proceedings, costs, expenses, damages or liabilities, including bodily injury, harm or death, arising from or in connection with the construction, decoration, operation, activity or dismantling by the exhibitor of the booth area during the exhibition. e. The COMPANY accepts full responsibility and liability for all costs for legal procedures, legal and other expert aid, incurred by MC as a result of the COMPANY not complying with the contract. f. The COMPANY shall adequately insure all their property and personnel against all damages to their property or personnel, and all damages to the Congress Centre’s property or other third parties caused by their properties, themselves or their personnel. g. Deadline for any claims is three months after the event. Article 10 - Publicity a. The COMPANY is allowed to advertise only within the confines of its rented space. Non-participants or third parties are prohibited from advertising in the exhibit halls or presentation rooms, as well as in the entrance or exit areas. The COMPANY is not allowed to distribute advertising material outside the booth area or in the vicinity of the Congress Centre, to make any announcements regard- ing the exhibition on the radio and/or television nor to make recordings for commercial purposes without prior written approval from MC. b. The COMPANY shall allow MC or its legal representatives to publish a catalogue, compiled on the basis of information to be supplied by the COMPANY. The COMPANY shall submit the required information according to the instructions provided by MC. MC does not accept any responsibility or liability for any errors and/ or omissions in the catalogue. Article 11 - Data protection a. MC treats all person-related data in accordance with the provisions of law and particularly in accordance with the requirements of Law nr 67/98 of 26 October Portuguese Data Protection Authority. b. The collection, storage and processing of personal data are exclusively related for the purpose of organizing and carrying out the event and are only transmitted to third parties directly involved in the event . c. With the signature of this document, the COMPANY declares its consent that the personal details in the form may be collected, stored, processed and made available to third parties within the scope of carrying the event in question. Article 12 - Miscellaneous a. Catering activities and catering related activities in the booth area are only permitted after prior written approval by MC and the Congress Centre. No prior approval is required for keeping drinks and foodstuffs in the booth area that have been obtained from the catering department of the Congress Centre. b. MC staff and persons duly authorized must at all times, during and after construction, be permitted free entrance to all booth areas. c. Among others, officials from the Fire Brigade, Police or similar governmental authorities, and Security Officials authorized by MC and the Congress Centre, shall be Exhibition Organizer: Mundiconvenius 34 For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35th International Congress of the European Brewery Convention 24 – 28 May 2015 Porto, Portugal deemed to be duly authorized persons under the contract. d. The COMPANY is not allowed to have goods in the booth area which cause a nuisance owing to their offensive smell or in any other way cause a nuisance, to set in action any device producing objectionable noise or light effects, and/or keep them available. e. In case of a disturbance of the peace at the exhibit, caused directly or indirectly by the COMPANY, MC is authorized to shut down the booth and remove all persons and/or products to restore order. In the event of such an occurrence, MC will terminate the contract forthwith, without the COMPANY having any right of restitution of any and all costs it may have incurred. The COMPANY shall be fully responsible and liable for all costs resulting from the disturbance and the measures taken in connection therewith. f. The terms and conditions of the Congress Centre are supplementary to these Terms and Conditions. In case of conflict these Terms and Conditions will prevail unless otherwise specified. g. If the COMPANY has failed to meet their obligations, MC may: 1) keep possession of the COMPANY’s goods, present in the Congress Centre, or have them stored at the expense and risk of the COMPANY in order to ensure that the obligations hereby stated will be met, without prior intervention of a Court. 2) place the collection of the amounts due by the COMPANY in the hands of a third party and charge to the COMPANY all costs both in and out of court attendant upon the collection of the amounts due, to the COMPANY, whether or not increased with the legal rate of interest applicable, as from the date the amounts are due. arising hereunder, sponsors and exhibitors accept the exclusive place of jurisdiction to be the court of law where MC has it headquarters. I have carefully read this document which contents I accept Name Company Date Article 13 - Final Clause All legal relationship between MC and the COMPANY shall be exclusively governed by and construed in accordance with Portuguese Law. In case of disputes Exhibition Organizer: Mundiconvenius For more information: www.ebc2015porto.org | Phone: +351 213 155 135 | Fax: +351 213 558 002 | E-mail: [email protected] 35 www.ebc2015porto.org
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