1. No category

DENVER GREAT KIDS HEAD START
POLICY COUNCIL MEETING
Tuesday, November 17, 2015
5:45 - 7:15 p.m.
Clayton
3751 Martin Luther King Jr. Blvd.
Denver, CO 80205
POLICY COUNCIL PARTICIPANTS:
Lestina Anderson
Crystal Avila
Sarah Castleberry
Amy Craig
Ariana Diaz
Lionel Espinoza
Andra Ferrara
Jennifer Garcia-Rosendo
Fidelina Hernandez
Martina Hinojosa
Tricia Hudson
Zsanae Martinez
Julia Martinez-Palma
Fernando Pineda-Reyes
Sujey Tena
Adriana Villalba
Rhonda Zackery
ALTERNATES:
Jennifer Blake
Alma Elias
Yvette Evans
Stephanie Guana
Kimbrie Kolbe
Alma Lucio
Samantha Sussenbach
DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 77 de noviembre de12015
I. ROLL CALL
II. SEATING OF NEW MEMBERS
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11
X: Present
E: Excused
CR
CR
CR
CR
CR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
PR
CC
CC
MHM
CL
MHM
FS
VOA
FS
VOA
DPS
DPS
CL
I TYPE
Ma or
Ma or
Ma or
Ma or
CCoun
SITE
A: Absent
APR: Parent Alternate Representative
NM. No Meeting
POLICY COUNCIL
MEMBER
Community Representatives
Lionel Es inoza
Jennifer Garcia Rosendo
Martina Hino'osa
Tricia Hudson
Fernando Pineda-Re es
Parent Representatives
Lestina Anderson
C stal Avila
Sarah Castlebe
Am Crai
Ariana Diaz
Andra Farrara
Fidelina Hernandez
Zsanae Martinez
Julia Martinez-Palma
Su'e Tena
Adriana Ullalba
Rhonda Zacke
PR: Parent Representative
CR: Community Representative
CC: Catholic Charities
CL: Clayton Family Futures
VOA: Volunteers of America
111117 112115 101126 102123 103122 104126 105!24 106!28
POLICY COUNCIL ATTENDANCEIASISTENCIA
PROGRAM YEAR 2015-2016
DPS: Denver Public Schools
MHM: Mile High Montessori
FS: Family Star
Revised: 11/12/15
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DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 17 de noviem6re del 2015
III. APPROVAL OF AGENDA
Moved:
Seconded:
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Office of Children's Affairs
201 W Colfax Ave. Dept 1101
Denver, CO 80202-5329
p: 720.913.0900
f: 720.913.0928
www.denvergov.org/childrensaffairs
~; DENVER
r
THE MILE HIGH CITY
Denver Great Kids Head Start
Policy Council Agenda
Tuesday, November 17,2015
5:45pm - 7:15pm
Clayton
3751 Martin Luther King Jr. Blvd.
I. Roll Call:(2 minutes)
Seatin of New Members: if a Iicable
. A royal of A enda:(2 minutes)
. Approval of Minutes {October 27,2015):(4 minutes)
Director's Re ort(10 minutes)
. Financial Briefin :(10 minutes)
VII. New Business:
a} Roberts Rule of Order (To minutes)
b) Policy Council Roles and Responsibilities' (5 minutes)
c) Policy Council Officer Elections (2o minutes)
d Dele ate A en Re orEs(6 minutes)
.Other:
a) Program Content Area Reports:(4 minutes}
. Milea e and Child Care Reimbursement:(2 minutes)
. Meetin Ad'ourned New Meetin Date and Tune:(2 minutes)
Information
x
x
x
Discussion
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Action
x
x
x
x
x
Upcoming events:
November 26
December 8
December 15
Thanksgiving Day Holiday-City Offices dosed
Education Team Meeting
Policy Council Meeting
•
To prepare Head Start children to enter kindergarten confidently with the social, physical,
emotional and cognitive skills and competencies necessary for continuing school success.
FOR CITY SERVICES VISR
CALL
Den~erGoy.org 311
Office of Children's Affairs
202 W Colfax Ave. Dept 1101
Denver, CO 80202-5329
p: 720.913.0900
f: 720.913.0928
www.denvergov.org/childrensaffairs
~~ DENVER
r
THE MILE HIGH CITY
Denver Great Kids Head Start
Agenda del Concilio Politico
Martes,l7 de noviembre,2015
5:45pm - 7:15pm
Clayton
3751 Martin Luther King Jr. Blvd.
Lista de asistentes:(2 minutos)
Asentamiento de nuevos miembros: si es a licable
A robacifin de Ia a enda:(2 minutos)
Aprobaci6n del acta:(27 de octubre 2015)(4 minuros)
Informe del director (lo minutos)
VI. Informacibn financiera:(Zo minutos)
. Asuntos nuevos:
a) Regias de Orden de Robert(10 minutos)
b} Funciones y Responsabilidad del Concilifi Polifico (5 minutos)
c) Elecci6n de los funcionarios deI Concilio Politico (2o minutos)
d Informe de Ias a encias deie adas(6 minutos)
I.Otros asuntos:
a) Informes de las areas del programa:(4 minutos)
Reembolso de millaje y eI cuidado de Winos:(2 minutos)
Cierre fecha ara Ia r6xuna reunion:(2 minutos)
Informacion
x
x
x
Discusi6n
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Accibn
x
x
x
x
Prbximos eventos:
26 de noviembre
8 de diciembre
15 de diciembre
Dia de Acci6n de Gracias(dia feriado)- oficina de la cuidad cerrada
Reuni6n de Coordinadores de Educaa6n
Reunion del Concilio Politico
Preparar a Ios Winos de Head Start para entrar aI kindergarten con confianza con las
habilidades sociaies,fisicas, emocionales y cognitivas y las competencias necesarias para
continuar el ~xito escolar.
FOR CI1Y SERVICES VISR CALL
Den~erGoY.org 311
_2_
x
x
DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 17 de noviembre del 2015
IV. APPROVAL OF MINUTES
(October 27,2015)
Moved:
Seconded:
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~..
Policy Council Minutes
Denver Great Kids Head Start
October 27,2015
Page 1 of4
Attendees: Parent Representatives: Monica Ortiz(Mile High Montessori), Zsanae Martinez
(Family Star Montessori)
Pares:t Alternates: Alma Elias (Volunteers of America), Amy Craig(Denver
Public Schools), Maria Ramseur(Denver Public Schools)
Comiriu►:ity Representatives: Fernando Pineda-Reyes, Jennifer Garcia Rosendo,
Lionel Espinoza, Dr. Tricia Hudson,
Excused:
Pare►it Representatives: Amy Rupert(Denver Public Schools), Rosa Ochoa
(Denver Public Schools), and Sonja Montoya {Catholic Charities)
Community Represe►ttatives: Martina Hinojosa
Absent:
Parent Represe►:tatives: Alejandro Garcia-Medina (Clayton), Eunice Aguilera
(Catholic Charities), Fidelina Hernandez(Volunteers of America), Micaela
Padilla (Volunteers of America), Raelynn Perez(Clayton), and Sylvia Hernandez
(Mile High Montessori)
Pare~rtAlterrsates: Eleanor Turner(Clayton), Jarrett Huerta(Catholic Charities),
Lestina Anderson {Catholic Charities), Mattye Crowley(Family Star)
Guests:
Dolly Hull(Family Star Montessori), Jan Burke(Denver Public Schools),
Michelle Mackin-Brown (Clayton) Allison Keough (Catholic Charities} Blanca
Owens(Volunteers of America)
Staff:
Al Martinez, Ph.D.(Head Start Executive Director), Alicia Boyd (Five by Five
Program Director), Ashante Butcher(Head Start Health Services Director),
Adella Arredondo (Head Start Family Services Director}, Chris Auer(Head Start
Disabilities/Mental Health Director), Liane Martinez(Head Start School
Readiness Director), Michael Paben (Senior Financial Management Analyst},
Avilene Rodriguez(School Readiness Director) Stephanie Adams(Deputy
Director of OCA)
Minutes:
Caridad Nevarez(Head Start Office Manager)
I.
WELCOME/ROLL CALL:
At 5:48 p.m. the meeting was called to order by Zsanae Martinez, Policy Council
Secretary. Roll call was taken by Caridad Nevarez. Quorum was established.
II.
SEATING OF NEW MEMBERS Not Applicable
III.
APPROVAL OF AGENDA
A motion to approve the agenda was made by Lionel Espinoza, and seconded by Amy
Craig. The motion carried.
IV.
MINUTES FOR APPROVAL(Minutes from September 22,2015}
A motion to approve the minutes from September 22,2015, was made by Lionel
Espinoza and seconded by Amy Craig. The motion carried.
V.
DIRECTOR'S REPORT
Dr. Martinez reported the details from the Director's report. His report was included in the
meeting packet. Please refer to it for more details
~~
~~
Policy Council Minutes
October 27,2015
Page 2 of4
Denver Great Kids Head Start
VI.
FINANCIAL BRIEFING
The financial briefing was given by Michael Paben. Michael reviewed 2 financial reports
with the Policy Council one from September of2014 and the second from 2015. The
reports show that the percentage increased by 4.85 in September of2015. This increase is
due to receiving and paying invoices in a timely manner. Michael also spoke about
contracts and how some are in the process ofbeing amended for the second half ofthe
grant year.
VII.
NEW BUSINESS
A. Office of Human Rights and Community Partnerships Presentation
Adella spoke about the opportunity for parents who are terming offofthe Denver Great
Kids Head Start Policy Council to continue as a Community Member of a previous Head
Start child on our council.
Adella welcomed Kim Desmond Director, ofthe Office of Woman and families from the
Office ofHuman Rights and Community Partnerships. The Office ofHuman Rights and
Community Partnerships has been around since 1947 and has 8 different Denver offices.
The office that Kim Desmond has a commission of21 Volunteers who live or work in the
City and County ofDenver and are appointed by the Mayor and confirmed by the City
Council. This commission help's formulate a progressive agenda and provide
recommendations to the Mayor annually that would impact different demographics. Kim
encourage Policy Council members to be active and apply to the 130 different
commissions that are in the City and County ofDenver
Roles and responsibilities of a Commissioner:
o
o
o
o
Have in agenda and recommend to the Mayor
To be involved and be active.
To be a Resource and in Advocate
Monitor Legislation
Kim shared a brochure and her contact information with Policy Council attendees. Those
interested in joining new commissions or learning more are highly encouraged to reach
out to her.
B.Denver Great Kids Head Start Self-Assessment
Chris presented key highlights ofthe Denver Great Kids Head Start Self-Assessment
plan. The Self-Assessment plan is in analysis of what Denver Great Kids Head Start does
well and what DGKHS can improve on. All of the delegate agencies also do SelfAssessments. Chris also spoke on how the Self-Assessment leads DGKHS to the grant
application. In February the Policy Council will receive a preliminary grant applicarion to
review. A motion to approve the Self-Assessment was made by Maria Ramseur. The
motion was seconded by Lionel Espinoza.
8 in favor
0 opposed
The motion carries
~r
"~~
Policy Council Minutes
Denver Great Kids Head Start
October 27, 2015
Page 3 of4
C.Denver Great Kids Heads Start Universal Selection Criteria
Adella went over the new DGKHS universal selection criteria with the Policy Council.
Adella explained how the universal selection criteria applies across all delegate agencies.
A116 delegate agency had an opportunity to share and comment on how the final
DGKHS universal selection criteria would work for the different agencies. A motion to
approve the DGKHS universal selection criteria was made by Dr. Tricia Hudson. The
motion was seconded by Amy Craig.
8 in favor
0 opposed
The motion carried.
D.Delegate Agency Reports
Delegate agency reports were presented by representatives or staff from each agency in
attendance. The delegate agency reports were also included in the meeting packet. Please
refer to them for more details.
VIII. OLD BUISNESS
A.School Readiness Plan
Liane updated the Policy Council on changes to the 2015-2016 school readiness plan that
is part ofthe meeting packet. This school readiness plan was originally written in 2013
and was amended in 2014-2015 with changes and was approved by the Policy Council at
that time. A motion to approve the new changes to the school readiness plan was made by
Amy Craig. The motion was seconded by Fernando Pineda-Reyes.
8 in favor
0 opposed.
The motion carried.
A.Program Content Area Reports
Ashante, Liane, Adella and Chris presented their content area reports to the Policy
Council. Reports were included in the meeting packet. Please refer to them for more
details. A brief discussion followed.
X.
MILEAGE AND CHILD CARE REIMBURSEMENT
Zsanae Martinez asked parents to provide reimbursement forms to Caridad Nevarez for
reimbursement.
XI.
MEETING ADJOURNMENT /NEW MEETING DATE AND TIME
A motion to adjourn the meeting was made Amy Craig. The meeting adjourned at 7:05
p.m.
The next Policy Council meeting is November 17, 2015 at Clayton Educare.
TI
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Policy Council Minutes
October 27,2015
Page 4 of4
Approved by:
Denver Great Kids Head Start
"r
Date:
Policy Council Chair
Approved by:
~~
Date:
AI Martinez, Ph.D. Head Start Executive Director
For further clarification, minutes nre recorded. Recordings are available at the City Office.
DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 17 de noviembre del 2015
V. DIRECTORS REPORT
VI. FINANCIAL BRIEFING
Denver Great Kids Head Start
DGKHS Director's Report / Reparte del Director
November 17,2015/ 17 de noviembre de 2015
I.
Head Start Annual Resort
The 2014 — 2015 Head Start Annual Report has been completed and is in the process of
being printed. Copies will be made available to the Policy Council as well as our
stakeholders once it is received from the printer.
Informe Anual de Head Start
E12014-2015 informe Anual de Head Start se ha completado y esta en proceso de ser
estampada. Las copias seran puestas a disposicion del Concilio Politico igual que
nuestros grupos de interes una vez sear recibidos de la impresora.
II.
Welcome
On behalf of Mayor Michael B. Hancock and the DGKHS Governing Body I would like
to welcome the new parent representatives ofthe DGKHS Policy Council and I look
forward to working closely with each of you as we administer this great program for the
families that we serve.
Bienvenidad
En nombre del alcalde Michael B. Hancock y el DGKHS Consejo de Administracion me
gustaria dar la bienvenida a los nuevos padres representantes del Concilio Politico y
deseo trabajar estrechitamente con cada uno para administrar este gran programa para las
familial a las que servimos.
~.►
DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 17 de noviembre de12075
FINANCE /PROGRAM COMMITTEE
MEETING MINUTES
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DENVER
THe Mile Nlcn UTr
City and County of Denver
Head Start Finance &Program Committee Agenda &Minutes
Date: October 27,2015
4:15 — 5:15 PM
Item
1
A enda To ics
Review July &
August 2015
Financial Reports for
2014/2015 grant yeaz
2
Review July &
August 2015
Financial Reports for
2415/2016 grant year
3
2015/16 Contracts
4
Fiscal Monitoring
Review results
Discussion
Program
Discussion:
HEADSTART FINANCE COMMITTEE MEETING ACTION ITEMS
Item:
Assigned To:
Date
Assigned:
Due Date:
Status:
A
f~
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DENVER
TM[ Mll! MIGN
CITr
Head Start Finance &Program Committee Agenda &Minutes
Date: October 27, 2015
4:15 — 5:15 PM
Meeting Attendees:
Name
Title
f
DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 17 de noviembre dei 2015
FINANCIAL REPORT
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~~
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t
'
Denver's Great Kids Head Start Financial Report July 1, 2015 thru June 30,2016 Grant Award Year -October 2015
DENVER
City Office
Total Budget
Reprogrammed
%Grant
Ottober
Budget
Award
Expenses
YTD Expenses
Remaining
°.6 Budget
96 Year
Avatlahle
Spent
Elapsed
~i Variance
Personnel
650,294.00
(4,OD0.00)
7.23•/.
47,772.76
183,422.54
462,871.46
2838Y.
33.33'
-4.95X
Fringe Benefits
186,750.00
(3,000.00)
2.05%
14,321.84
51,24531
132,504.69
27.89X
3333%
-5.44%
Staff Lacai Tnvd
2,000.00
0.02`,6
X5.30
728.67
1,271.13
3G.44X
333374
3 13Y.
General Supplies
9,000.00
O.IQY.
447.63
1,229.73
7,770.27
13.66SS
33.33X
-19.67Y.
-3333Y.
Disabilities Supplies
2,000.00
0.02%
2,000.00
O.00X
3333%.
Qther Genenl Admin
15,000.00
0.17X
708.85
7,217.52
7,782.48
48.12K
33.33Y.
14.789E
9.6a%
63,456.18
243,843.97
614,200.03
28.42X
33.33X
-4.91Y.
Subtotal
865,044.00
(7,000.00)
-
[omprehensly~ S~rvtc~s
Disabihits
242,400.00
2.71X
18,559.15
33,739.81
208,660.19
13.9ZY.
33.33%
-19.41X
Mental Health/Ileahh/Dtntal
404,836.00
4.5376
51,785.66
51,785.66
353,050.34
12.79%
3333%
-2D.54SL
62,240.00
0.00•/.
33.33X
•33.33SL
0.16%.
4,745.00
5,052.00
9,229.00
35.38K
33.33X
2.04Y.
a.iox
75,089.81
9D,577.47
633,179.53
12.51%
33.33St
-20.82%
Nutrition
55.740.00
Hearing and Lanru~ge
14,283.00
Subtotal
Prognm Support
Tronsltlons
Subtotal
717,257.00
6,500.00
6,500.00
0.70%
-
12,000.00
12,000.00
0.13%
-
o.13X
-
-
12,000.OU
O.00ti
33 33ti
-33.33Y.
-
12,000.00
O.00Y.
33.33Y.
-3333%
-17.62%
Commktee Support
Polity Coun r!1
- Food
7,000.00
O.OSS6
1,100.00
5.900.00
15.71!4
33.33Y.
- Fad!ltles
1,100.00
O.OIX
150.00
1,050.00
12.50'/
33.33Y
-20.83Y.
-ChildGre
5,776.00
0.06%
27D.00
750.00
5,026.00
12.98':
33.33%
-20.35%.
- MileaQc
I,SD0.00
D.02Y.
108.28
272.46
1,228.54
1B.10°S
33.33X
-15.24%
-
1,300.00
0.00°b
33.33%
-33.33%
3 69
3.fi9
496.31
0,74Y.
33.33•rG
-32.60 4
60.00
0.0096
3333%
-33.33Y.
o.imc
381.97
2.275.15
15,060.85
13.12%
3333%
-20.21%
B4O00.OD
0.09%
17.50
791.42
7,208.58
9.89%
333376
-23.44•/.
750.00
O.O1S:
Heahh Services Advisory Committee
-Food
- Child Gre/ Tninlne
1,300.00
0.01%
500.00
0.01%
• Mileage
60.00
Subtotal
17,336.00
O.00X
-
-
CommuniwUon &Community
Tnnzlstlons
Head Start Annual Report
-
750.00
tomprehmsiveCommunity
- Printing
• Revultment
Subtotal
1,000.00
O.OIX
22,OD0.00
7,000.00
0.32%
31,750.00
7,000.00
0.43%
-
17SU
1,000.00
O.DO%
7,2Q5.49
21,794.51
24.BSY.
33.33X
-8.49Y.
7,996.91
30,753.09
20.64%
33.33Y.
-12.70%
-33.33%
Content Area Troining
Scfiool Readlneis
3,000.00
0.03Y.
-
3,000.00
0.00%
33.33Si
- Food
500.00
O.O1X
44.47
455.53
8.89%.
33.33::
-14.44Y.
fleslth
7,D00.00
6,061.10
13.41%
33.33%
-19.92%
-Food non•HSAC
Disabilt(ts
• Food
FamAy Services
-Food
Qty Head Start Staff
0.08%
938.90
500.00
0.01%
15.03
3,000.00
0.03Y.
-
SD0.00
O.O1K
44.47
3,000.00
0.03%
-
5D0.00
0.01%
12,OD0.00
0.13%
63.10
484.97
3.O1SS
3333Y.
-30.33%
3,000.00
O.00X
33.33Y.
-33.33%
455.53
8.89%
33.33%
-24.44Y.
3,000.aa
O.00SG
33:33°/,
-33.33%
63.1D
436.90
12.62%
3333SS
-20.71%
878.51
11,121.49
732•~S
33 33:6
-26.01%
Gty Controller's Office StaN
4,000.00
D.04Y,
-
4,000.00
O.00Y.
3333Y.
•33.33Y.
Po1lcyCounc{I
7,000.00
0.08%
-
7,000.00
O.00X
33.335:
•33.33SS
Parent Training
Subtotal
12,000.00
53,000.00
0.13Y.
-
0.59%
63.10
1,984.47
12.000.00
O.00S:
33.33%
33.33'rG
51,015.53
3.74Y.
33.33Y.
-29549'.
Professional Service Contracts
Dance &Movement
Flealth &Wiliness
25,000.00
110,000.60
0.28°.G
(6,500.00
-
1.16%
25,000.00
0.00':
33.33':
-33.33%
103,500.00
0.00%
33.33Yi
•33.33%
-3333%
ClA55TralnknQ
18,000.00
0.20Y.
IB,D00.00
0.00°/.
33.33%
Math Enhancement
50,000.00
0.56SG
592.83
59283
49,407.17
1 19~.
33.33•/
-32.15!6
2.20%
592.83
592.83
195,907.17
D.309S
3333Y.
-33.03%
Subtotal
203,000.00
(6,500.00)
Page 1 of 5
~r
Denver's Great Kids Head Start Financial Report July 1, 2015 thru June 30, 2016 Grant Award Year - Odaber 2015
DENVER
~(ty p~~e
ToWt Budget
Reprogrammed °r6 Grant
Award
Budges
October
Expenses
YTD Expenses
Remaining
Available
~6 Budget
Spent
%Year
Elapsed
4'. Vartaace
[ontnctual Services
GtholicCh~rltles
1,510,802.00
16.90Y.
71,918.61
128,235.79
1,382,566.21
Clayton F~mlly Futures
1,424,825.00
15.94Y.
250,261.42
6GG,750.42
758,074.58
Denver Public Schools
1,722,046.00
19.26%
FsmliySt~r
Mlle HIQh Montawrl
VolunteerxotAmerla
Subtotal
GrandTotal
212,404.00
238%.
1,682,721.00
18.82%
487,092.00
7,039,890.00
8,939,277.00
-
114,767.03
145,702.05
8.49ii
33.33X
-24.85%
33.33X
13.46X
0.00',6
33.33%
-3333%
212,404.00
0.00?G
33.33%
d3.33r~
1,437,018.95
14.60%
33.33SG
•18.73%
1,722,046.00
46.809
5.45K
89,527.00
89,527.00
397,563.00
18.38%.
33.33X
-14.95%
~a.7sx
ieo.00x
526,474.26
666,075.65
1,130,215.26
1,477,486.06
5,409,674.74
7,461,790.44
16.055:
16.53Y.
33.33%
3333~G
-17.28x
-16.81%
Note AdJustment:
Non Federel
Gty
266,602.75
11.94Y.
56,839.44
96,040.44
170,762.31
3G.007G
33.3396
2.66%
Vendon(Comprehensive Services)
179,294.00
8.02%
30,856.01
37,781.01
141,512.99
21.0756
33.33%
-12.26%
2!,750.00
O.OQSS
a3.33x
-33.33%
121,954.28
256,189.45
1,503,Ta3.05
31.56%
33 33X
-18.78%
209,649.73 S
390,010.40 $ 1,t41,8t1d35
17.15%
37.3396
-15.68%
Professional Service Contracts
Delegates(Contnctu~l Servitts)
GnndTotal
2d,T50.00
1.29%
1,759,97250
78.75Y,
S 2,234.II1925
100% S
-
Page 2 of 5
~~
4101
11002
~
~
I
~!
i
~
~
I
Grant #
Account & Descr
661100 - -Travel Parking/Toll Exp
661000 --Travel Auto Mileage Exp.
640400 - -Lease/Rent Copy Equipemnt
931100 - -Reimb For Communications
900810 - -Cellphone Stipend Earn CodeCPS
680400 - -Child Care Services
X681300 - -Grant Award To Sub-Recipt
683000 - -Professional Services
`700100 - -Office Stationery &Sup
750200 - -Food &Sundry Supplies
1
770200 - -Books Supplements Ett
i
I60Q600 - -Professional Services
'
~
IY10002015_2016 X343001 --Health Education &Welfare
;501000 - -Regular Compensation
501300 - -Payroll Reallocations
~
502200 - -Comp Time Paid
503600 - -Bilingual Pay
521000 - -Retirement-Pension City Contri
i
j540101- -Social Security, City Contrib
~54110~ - -Health Insurance-City Contrib
541200 - -Dental Insurance - Ciry Contri
541300 - -life Insurance-City Contrib
541400 - -Disability Ins Plans-City Cont
546001- -Benefits-Billings
1602000 - -Food Services
~
Grand Total without Deposits I Accruals
Grand Total
Org
Fund
DENVER
602,524.11
602,524.11
63.10
526,474.26
75,089.81
z~o.00
108.28
501.16
17.50
Accounts
Payable
45.69
45.69
45.69
Internal
Billing
Transfers
Journal Summary Report
October 30,2015
Run: Nov 05, 2015 at 12:33 PM
Payroll
162.00
196.10
13,150.27
50,355.58
(696,749.57) 50,355.58
24.65
422.98
3.69
9.00
403.34
232.88
559.82
19.80
9.90
25.93
1,976.65
592.83
57.69
350.00
4,487.82
2,853.75
3,221.24
231.90
151.36
147.45
(704,899.84)
3,486.14 38,496.27
5,382.66
journal
Vouchers
Budget Line Description
666,075.65
Staff Local Travel $196 &Policy
304.38 Council Mileage $108.28 9-22-1;
Staff Local Travel -Staff Par4cing
9.00 9-22-15
Policy Counal -Child Care
270.00 9~~15
526,474.26 Contractual Services
75,089.81 Comprehensive Services
422.98 General Supplies
66.79 Content Area Training -Food
General Supplies -Reference
24.65 Materials
Other General Admin
162.00 September 2015
Other General Admin 45.69 September 2015
(43,824.19)
(709,899.84) September 2015 Drawdovm
41,982.41 Personnel
5,382.66 Personnel
57.69 Personnel
350.00 Personnel
4,891.16 Fringe Benefits
3,086.63 Fringe Benefits
3,781.06 Fringe Benefits
251.70 Fringe Benefits
161.26 Fringe Benefits
173.38 Fringe Benefits
1,976.65 Fringe Benefits
592.83 Math Enhancement 9-21-15
Translation Services 17.50 September 2015
Other General Admin 5~1.16 September 2015
Grand Total
i
MOEA110162015
MOEA11016Z015
MOEA1092415
~ 2A
H5PY190815CC
i
HSPY1909CEL
HSPY190815MHM
~ HSPY0715VOA
~ HSPY190815VOA
0000010069 - -PETTY CASH-HEADSTART
(0000010069 - -PETTY CASH-HEADSTART
OOOOQ39852 --LEON-PHILLIPS,
0000092145 - -SPEER DEE3RA A
0000002315 --CATHOLIC CHARITIES
661000 - -Travel Auto Mileage Exp.
680400 - -Child Care Services
Grand Tata)
`
~
~
750200 --Food &Sundry Supplies
683000 - -Professional Services
681300 --Gran[ Award To Sub-Recipt
~ HSPY190815
~ MOEA110122015
0000096639 - -MARION DOWNS CENTER
OOOQ002177 - -SEWALL CHILD DEV
(0000078736 - -ARREDONDO, ADELIA
0000087784 - -DENVER HEALTH
~GROOdOb837
I
20159024
~
236178265
l000~006819 - -KONICA MINOLTA
640400 - -Lease/Rent Copy Equipemnt
Oa00002455 - -CLAYTON EARLY
Q000001386 - -MILE HIGH MOfVT
0000002548 - -VOLUNTEERS OF AMERICA
Invoice #
IIOOOd243
Journal Summary Report
October 30,2015
Run: Nov 05, 2015 at 12:33 PM
Vendor #8 Name
0000096974 --CYRACOM INTERN
Account8 Descr
Grant #
Org
Fund
~11002~0104101 Y10002015_2016 604600 - -Professional Services
r
DENVER
~r~
Budget Line Description
17.50 Translation Services -September 2015
602,524.11
51,785.66 Comprehensive Services -August 2015
Comprehensive Services -September
4,745.00 2015
i
18,559.15 Comprehensive Services -August 2015
63.10 Family Service Meeting -Food 1018!15
250,261.42 ConVactual Services -September 2015
114,767.03 Contractual Services -August 2015
39,762.00 Contractual Services -July 2015
49,765.00 Contractual Services -August 2015
501.16 Other General Admin -September 2015
Policy Council Mileage - 9122115 Meeting
108.28 Mileage
~
160.00 Policy Council -Child Care 9/22/15
70.00 Policy Council -Child Care 9!22/15
40.00 Policy Council -Child Care 9/22/15
71,918.81 Contractual Services -August 2015
Total
9/29/2015
10/5/2015
10/9/2015
10/9/2015
10/13/2015
10/15/2015
10/21/2015
10/21/2015
10/23/2015
9/26/2015
10/4/2015
10/7/2015
10/8/2015
10/12/2015
10/13/2015
10/19/2015
10/20/2015
10/21/2015
Tra~saciion Post Date
Date
OENVER
~~
CARIDAD\NEVAREZ OFFICE DEPOT X1080
CARIDAD\NEVARQ KING SOOPEF~S X0019
CCARIOAD\NEVAREZ OFFICE DEPOT #2137
Debit
bebit
Debit
Debit
(MONTESSORI SERVICES
Debit
debit
Debit
Debit
Debit
~
;
S
;
#
S
;
;
;
_
-
_
-
_
_
_
_
-
Account
~Z000
MATH ENHANCEMENT -CATERING FOR
ERICKSON MATH TRAINING 9.21-15
7p0100
750200
GENEML SUPPLIES -MEETING CHIMES 700100
GENERAL SUPPLIES - ~INbEi~5 FOR
700100
HEADSTART
602000
MATH ENHANCEMENT •CATERING FOR
ERICKSON MATH TRAINING 9-21-15
GENERAL SUPPLIES -REFERENCE BOOK 770200
GENERAL SUPPLIES -BEVERAGE
700100
DISPENSER
GENERAL SUPPLIES - PROJECT'Ofl
700100
SCREEN
HEALTH SERVICES ADVISORY
COMMITTEE MEETING -WATER
BOTTLES 10.23-15
GENERAL SUPPLIES - HLADSTART
PIER PAPER
Page 5 of5
219.94 s
3.69 ;
51.49 ;
17.90 ;
234.75 =
358.08 ;
64.49 ;
68.66 S
24.65 { ¢
Total: S
1.044.15 S
Transaction
Allocation
Tax Amt TDD
DB-CR
CARIDAD\NEVAREZ ~IN ETAI'S FOOD
IN ETAI'S FOOD
OFFICE DEPOT #1080
AMAZ~N.COM AMZN.COM/BILL
AMAZON.COM AMZN.COM/BILL
Mefchant Name
~ADELLA
BWitREDONDO
A~E~
BWRREDONDO
BVIRREOONDO
A~~~
BWRREOON00
AOELLA
BVIRREDON00
Account Name i
City and County M Denver
P 8 T card TPartsactfons 9-26-1b thru 10-25-16
Run: Nov 06,2otb at 12:3 PM
11002
11002
11002
11002
11002
11002
11002
11002
~ 11002
Fund
0104101 20000
0104101 20000
0104101 20000
O1Q4101 20000
0104101 20000
0104301 20000
0104101 20000
0104101 20000
Grant
Y10002015_2016
Y10002015_2016
Y10002015_2016
Y30002015_2Q16
20000
Y30002015_2016
20000 Y10002015_2015
20000
20000
20000
ZOOOQ
20000 Y10002015_2016
20000 Y30002015 2b16
20000 Y10DOZ015_2016
Program Class
0104101 20000
Orp
DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 17 de noviembre del 2015
VII.NEW BUSINESS
a)Roberts Rule of Order
b)Policy Council Roles and
Responsibilities
c)Policy Council Officer Elections
d)Delegate Agency Reports
~r
'''
~~`~ I.~l ~ ~~ cr~d~~
~~~~~.rober~rules,ary
Introduction to Robert's Rules of Order
from: http://www.robertsrules.org/rulesintro.htm
1.
2.
3.
4.
5.
6.
7.
What is Parliamentary Procedure?
Why is Parliamentary Procedure Important?
Example of the Order of Business
Motions
Types of Motions
How are Motions Presented?
Voting on a Motion
1. What Is Parliamentary Procedure?
It is a set of rules for conduct at meetings that allows everyone to be heard and to
make decisions without confusion.
2. Why is Parliamentary Procedure Important?
Because it's a time tested method of conducting business at meetings and public
gatherings. It can be adapted to fit the needs of any organization. Today, Robert's
Rules of Order newly revised is the basic handbook of operation for most clubs,
organizations and other groups. So it's important that everyone know these basic
rules!
3. Example of the Order of Business
Organizations using parliamentary procedure usually follow a fixed order of business.
Below is a typical example:
1.
2.
3.
4.
5.
6.
Call to order.
Roll call of members present.
Reading of minutes of last meeting.
Officers reports.
Committee reports.
Special orders --- Important business previously designated for consideration at
this meeting.
7. Unfinished business.
8. New business.
9. Announcements.
10. Adjournment.
4. Motions
The method used by members to express themselves is in the form of moving
motions. A motion is a proposal that the entire membership take action or a stand on
an issue. Individual members can:
http:/hnti>>1v.robertsrules.org/rulesinn•o.htm
1. Call to order.
2. Second motions.
3. Debate motions.
4. Vote on motions.
5. There are four Basic Types of Motions:
1. Main Motions: The purpose of a main motion is to introduce items to the
membership for their consideration. They cannot be made when any other
motion is on the floor, and yield to privileged, subsidiary, and incidental
motions.
2. Subsidiary Motions: Their purpose is to change or affect how a main motion is
handled, and is voted on before a main motion.
3. Privileged Motions: Their purpose is to bring up items that are urgent about
special or important matters unrelated to pending business.
4. Incidental Motions: Their purpose is to provide a means of questioning
procedure concerning other motions and must be considered before the other
motion.
6. How are Motions Presented?
1. Obtaining the floor
a. Wait until the last speaker has finished.
b. Rise and address the Chairman by saying,"Mr. Chairman, or Mr.
President."
c. Wait until the Chairman recognizes you.
2. Make Your Motion
a. Speak in a clear and concise manner.
b. Always state a motion affirmatively. Say, "I move that we ..." rather
than, "I move that we do not ...".
c. Avoid personalities and stay on your subject.
3. Wait for Someone to Second Your Motion
4. Another member will second your motion or the Chairman will call for a
second.
5. ff there is no second to your motion it is lost.
6. The Chairman States Your Motion
a. The Chairman will say, "it has been moved and seconded that we ..."
Thus placing your motion before the membership for consideration and
action.
b. The membership then either debates your motion, or may move directly
to a vote.
c. Once your motion is presented to the membership by the chairman it
becomes "assembly property", and cannot be changed by you without
the consent of the members.
7. Expanding on Your Motion
a. The time for you to speak in favor of your motion is at this point in time,
rather than at the time you present it.
b. The mover is always allowed to speak first.
c. All comments and debate must be directed to the chairman.
d. Keep to the time limit for speaking that has been established.
2
ltttp://tivtiv~v.robertsr•trles.o~g/i~tdexpl•int.html
e. The mover may speak again only after other speakers are finished,
unless called upon by the Chairman.
8. Putting the Question to the Membership
a. The Chairman asks,"Are you ready to vote on the question?"
b. If there is no more discussion, a vote is taken.
c. On a motion to moue the previous question may be adapted.
7. Voting on a Motion:
The method of vote on any motion depends on the situation and the by-laws of policy
of your organization. There are five methods used to vote by most organizations, they
are:
1. By Voice -- The Chairman asks those in favor to say, "aye", those opposed to say
"no". Any member may move for a exact count.
2. By Roll Call —Each member answers "yes" or "no" as his name is called. This
method is used when a record of each person's vote is required.
3. By General Consent — When a motion is not likely to be opposed, the Chairman
says, "if there is no objection ..." The membership shows agreement by their
silence, however if one member says, "I object," the item must be put to a vote.
4. By Division -- This is a slight verification of a voice vote. It does not require a count
unless the chairman so desires. Members raise their hands or stand.
5. By Ballot -- Members write their vote on a slip of paper, this method is used when
secrecy is desired.
There are two other motions that are commonly used that relate to voting.
1. Motion to Table -- This motion is often used in the attempt to "kill" a motion. The
option is always present, however, to "take from the table", for reconsideration by
the membership.
2. Motion to Postpone Indefinitely -- This is often used as a means of parliamentary
strategy and allows opponents of motion to test their strength without an actual
vote being taken. Also, debate is once again open on the main motion.
Parliamentary Procedure is the best way to get things done at your meetings. But, it will only
work if you use it properly.
1.
2.
3.
4.
Allow motions that are in order.
Have members obtain the floor properly.
Speak clearly and concisely.
Obey the rules of debate.
Most importantly, BE COURTEOUS.
http://ivlv~v.rober•tsrt~les.org/ri~lesi►rtro. htm
3
b~'~ I~l~~ ~~ c~d~r~
Robert's Rules of Order -Summary Version
For Fair and Orderly Meetings &Conventions
Provides common rules and procedures for deliberation and debate in order to place the
whole membership on the same footing and speaking the same language. The conduct of
ALL business is controlled by the general will of the whole membership -the right of the
deliberate majority to decide. Complementary is the right of at least a strong minority to
require the majority to be deliberate - to act according to its considered judgment AFTER a
full and fair "working through" of the issues involved. Robert's Rules provides for
constructive and democratic meetings, to help, not hinder, the business of the assembly.
Under no circumstances should "undue strictness" be allowed to intimidate members or limit
full participation.
The fundamental right of deliberative assemblies require all questions to be thoroughly
discussed before taking action!
The assembly rules -they have the final say on everything!
Silence means consent!
•
•
•
•
•
•
•
•
Obtain the floor (the right to speak) by being the first to stand when the person
speaking has finished; state Mr./Madam Chairman. Raising your hand means
nothing, and standing while another has the floor is out of order! Must be recognized
by the Chair before speaking!
Debate can not begin until the Chair has stated the motion or resolution and asked
"are you ready for the question?" If no one rises, the chair calls for the vote!
Before the motion is stated by the Chair (the question) members may suggest
modification of the motion; the mover can modify as he pleases, or even withdraw
the motion without consent of the seconder; if mover modifies, the seconder can
withdraw the second.
The "immediately pending question" is the last question stated by the Chair!
Motion/Resolution -Amendment - Motian to Postpone
The member moving the "immediately pending question" is entitled to preference to
the floor!
No member can speak twice to the same issue until everyone else wishing to speak
has spoken to it once!
All remarks must be directed to the Chair. Remarks must be courteous in language
and deportment -avoid all personalities, never allude to others by name or to
motives!
The agenda and all committee reports are merely recommendations! When
presented to the assembly and the question is stated, debate begins and changes
occur!
The Rules
•
Point of Privilege: Pertains to noise, personal comfort, etc. -may interrupt only if
necessary!
http://~vwtin.robertsrules.org/inderprint.html
• Parliamentary Inquiry: Inquire as to the correct motion - to accomplish a desired
result, or raise a point of order.
• Point of Information: Generally applies to information desired from the speaker: "I
should like to ask the (speaker) a question."
• Orders of the Day (Agenda): A call to adhere to the agenda (a deviation from the
agenda requires Suspending the Rules).
• Point of Order: Infraction of the rules, or improper decorum in speaking. Must be
raised immediately after the error is made.
• Main Motion: Brings new business (the next item on the agenda) before the
assembly.
• Divide the Question: Divides a motion into two or more separate motions(must be
able to stand on their own).
• Consider by Paragraph: Adoption of paper is held until all paragraphs are debated
and amended and entire paper is satisfactory; after all paragraphs are considered,
the entire paper is then open to amendment, and paragraphs may be further
amended. Any Preamble can not be considered until debate on the body of the
paper has ceased.
• Amend: Inserting or striking out words or paragraphs, or substituting whole
paragraphs or resolutions.
• Withdraw/Modify Motion: Applies only after question is stated; mover can accept
an amendment without obtaining the floor.
• Commit /Refer/Recommit to Committee: State the committee to receive the
question or resolution; if no committee exists include size of committee desired and
method of selecting the members (election or appointment).
• Extend Debate: Applies only to the immediately pending question; extends until a
certain time or for a certain period of time.
• Limit Debate: Closing debate at a certain time, or limiting to a certain period of time.
• Postpone to a Certain Time: State the time the motion or agenda item will be
resumed.
• Object to Consideration: Objection must be stated before discussion or another
motion is stated.
• Lay on the Table: Temporarily suspends further consideration/action on pending
question; may be made after motion to close debate has carried or is pending.
• Take from the Table: Resumes consideration of item previously "laid on the table" state the motion to take from the table.
• Reconsider: Can be made only by one on the prevailing side who has changed
position or view.
• Postpone Indefinitely: Kills the questionlresolution for this session -exception: the
motion to reconsider can be made this session.
• Previous Question: Closes debate if successful -may be moved to "Close
Debate" if preferred.
• Informal Consideration: Move that the assembly go into "Committee of the
Whole" -informal debate as if in committee; this committee may limit number or
length of speeches or close debate by other means by a 2/3 vote. All votes, however,
are formal.
• Appeal Decision of the Chair: Appeal for the assembly to decide -must be made
before other business is resumed; NOT debatable if relates to decorum, violation of
rules or order of business.
• Suspend the Rules: Allows a violation of the assembly's own rules (except
Constitution); the object of the suspension must be specified.
O 1997 Beverly Kennedy, http://www.robertsrules.orq/indexprint.html
~
Illl~J:~~11~1V1t'. T'OIJGTIS7'iIIG'S.07'~~1i7C~f'XIJ7'I111. J71771I
Robert's Rules of Order Mofiions Chart
Based on Robert's Rules of Order Newly Revised (10th Edition)
from: http:/Iwww.robertsrules.orglmotions.htm
Part 1, Main Motions. These motions are listed in order of precedence. A motion can be
introduced if it is higher on the chart than the pending motion. §indicates the section from
Robert's Rules.
§ PURPOSE:
YOU SAY:
INTERRUPT? 2ND? DEBATE? AMEND? VOTE?
§21 Close meeting
move to
adjourn
No
Yes
No
No
- I Majority
§20 Take break
I move to
recess for ...
No
Yes
No
Yes
i~ Majority
§19
Register
complaint
I rise to
a question of
privilege
Yes
No
No
No
None
§18
Make follow
agenda
I call for the
orders of the
,,,,~,
Yes
No
No
No
None
Lay aside
§17 temporarily
I move to lay
the question
on the table
No
Yes
No
No
Majority
§16 Close debate
move the
precious
question
No
Yes
No
No
2/3
No
Yes
No
Yes
2/3
No
Yes
Yes
Yes
Majority
move
Limit or extend that debate
§15
debate
be limited to
~
§14
move to
Postpone to a ~
postpone the
certain time
motion to ...
§13
Refer to
committee
~ move to
refer the
motion to ...
No
Yes
Yes
Yes
Majority
Modify
§12' wording of
~, motion
I move to
amend the
motion by ...
No
Yes
Yes
Yes
Majority
~
I move that
Kill
the motion be
§11
No
Yes
~
main motion
postponed
-- --- indefinitely J - ---- --- - --
Yes
No
Majority
Bring business I move that
§10~ before
[or "to"] ...
Yes
Yes
Majority
http://www.~•obertsrules.org/nrotions.lihrr
No
Yes
1
~
~
assembly(a
main motion}
~~~~
Part 2, Incidental Motions. No order of precedence. These motions arise incidentally and
are decided immediately.
~ PURPOSE:
§23 Enforce rules
YOU SAY:
INTERRUPT? 2ND? DEBATE? AMEND? VOTE?
Yes
~ No
No ~
No
Yes
Yes
varies ~~
No
~~ Majority
move to
§25 Suspend rules suspend the
rules
No
Yes
No ~
No
213
Avoid main
§26 motion
altogether
Yes
No
No
No
213
§24
Paint of Order ~
I appeal from
Submit matter
the decision of
to assembly
the chair
I object to the
consideration
~ of the question
None
§27 Divide motion
I move to divide
the question
No
Yes
No
Yes
Majority
29 Demand a
§ rising vote
I move fora
rising vote
Yes
No
a
No
No
None
No
None
No
II None
§33
Parliamentary Parliamentary
law question inquiry
Yes
No
No
§33
Request for
information
Yes
No
No
Point of
information
II
Part 3, Motions That Bring a Question Again Before the Assembly.
No order of precedence. Introduce only when nothing else is pending.
i
§ PURPOSE: YOU SAY: INTERRUPT?I 2ND? DEBATE? AMEND? VOTE?
§34
Take matter
from table
Cancel
§35 previous
action
§37
2
Reconsider
motion
I move to
take from the
table ...
No
Yes
No
No
Majority
~ move to
rescind ...
No
Yes
Yes
Yes
213 or
Majority
with
notice
t move to
1
reconsider ...
No
Yes
Varies
No
Majority
I111p:I/Wlt~1V.Yobertst•ules.orghnotions.htnr
DENVER GREAT KIDS HEAD START
DUTIES OF OFFICERS
A.
Chairperson: The Chairperson calls and presides over meetings ofthe Policy Council.
With prior approval from the Policy Council, the Chairperson may act as a
spokesperson for the Council in events concerning the Head Start program that arise
outside of Regular or Emergency/Special Meerings. The Chairperson's duties include
the following:
1. Shall preside at all Policy Council meetings
2. Refrain from entering into debates during the Policy Council meetings.
3. Shall extend every courtesy possible.
4. Shall call special meetings, when necessary.
5. Open and closes all Policy Council meetings.
6. Explain each motion before it is voted upon
7. May vote only to break a tie.
8. Shall be available to Policy Council members for questions pertaining to the Head
Start program.
9. Shall form Ad-Hoc committees as needed.
10. Shall be a member ofPolicy Council at least one year, if possible.(see by-laws
for Policy Council Limitations on Memberships)
B.
Vice-Chairperson: The Vice Chairperson assumes the duties ofthe Chairperson in
their absence. The Vice-Chairperson's duties include the following:
1. Shall preside in the absence ofthe Chairperson or whenever the Chairperson
temporarily vacates the chair.
2. Shall be responsible for calling together and presiding over the Executive
committee meetings.
3. Shall be responsible for calling together and presiding over, when necessary, the
joint Executive committee(Policy Council).
C.
Secretary: The Secretary sits on the Executive committee and assists the Executive
Administrative Assistant in maintaining official records for the Policy Council. The
Secretary's duties include the following:
1. Shall keep a record of members'attendance.
2. Keep a record of alI Policy Council minutes.
3. Distribute all mail addressed to the Policy Council.
4. Shall notify Family Services Administrator of members' absenteeism by means of
written/verbal warning following second absence.
5. Will attend Personnel committee as the non-voting chairperson.
6. Must serve as a member ofthe Executive committee.
D. Treasurer: The Treasurer maintains and reports on Policy Council financial acrivities.
The Treasurer's duties are as follows:
1
DENVER GREAT KIDS HEAD START
DUTIES OF OFFICERS
1. Shall be responsible to the Policy Council and stafffor the accounting and
monthly reporting ofthe Policy Council budget, federal and non-federal funds.
2. Shall keep an accurate accounting system keeping up-to-date members'
reimbursements.
3. Shall be a member ofthe Policy Council Budget committee.
4. Must serve as a member ofthe Executive committee.
E.
Parliamentarian: The Parliamentarian is responsible for ensuring that the Policy
Council meetings run in accordance with simplified Robert's Rules of Order and
Policy Council by-laws. The Parliamentarian's duties are as follows:
1. Shall be unbiased regarding the matters being discussed at meetings.
2. Shall be able to define the By-Laws ofthe Policy Council and advise the Council
on these as necessary.
3. Shall be aware ofthe format desired by the Chairperson at meetings and assist in
keeping within the format.
4. Shall be responsible for time limitations on agenda items and holding speakers
accountable to keep on time as listed on the agenda.
5. Shall be the Chairperson of the By-laws committee.
6. Must serve as a member ofthe Execurive Committee
2
Policy Council Officer Candidates
One minute statement
Please address:
1.Why you want to serve in that role?
2.Your commitment to the time and
responsibilities required of the officer
position;
3.Anything else that you want to include in
your one minute statement.
DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 17 de noviembre del 2015
Delegate Agency Reports
it ~
CATHOLIC
CHARITIES
ARCHDIOCESE OF DENV£•R
Denver Great Kids Head Start
November 2015 Catholic Charities Policy Council Delegate Report
Program Updates
~
Last Policy Council Meeting Date: October 20,2015
Update on last Policy Council meeting:
The new Policy Council was seated and elections were held for offices. Orientation was provided and
meeting training was conducted.
• Strengths/Highlights:
Three staff members attended the Parents Encouraging Parents(PEP Conference)for family support around
children with special needs.
Meet and Greets were held at our Margery Reed and Mariposa sites with Mental Health, Disabilities and
Education Staff and providers, to allow for informal visiting with staff and families. Information was
shared with families about child development with a take home playdough activity, Teaching Strategies
Gold, Breast Feeding and Potty Training. Resources were also provided for what to do if you suspect
developmental concerns.
Trainings: Staff Training was conducted on Octoberl6 for all staff. Topics included:
ECECARES,
(environments/social emotionally supportive classrooms), Food Program Training, Federal Review Training
For Head Start Family Style Meals and Breastfeeding,
Portfolio expectations, and TSG Gold, Dialogic
Reading and Culture of Wellness for Early Head Start.
Adrienne Adams and Valerie Matta attended the Head Start Region VIII conference in South
Dakota where
the focus topic was on Home Based Visiting Programs.
Needs/Challenges:
Filling open staffpositions is a focus for our program. We currently have 2 Teacher Assistant positions,
1 Bilingual Combination Option Teacher Position and several Infant Toddler Teacher positions open.
Financial Updates
~
USDA Meals: For _October date we claimed $ 20,604.16_ in reimbursement and served _10,024_
meals and/or snacks.(No or Yes)USDA/CACFP claims reduced or rejected for any reason.
• Financial Status: As of_September 30, 2015_date we have expended $_247,848
our total Head
Start grant award of$_1,510,802_ which is _16_% of the total grant. Also we have reported
$ 48,300.44
ofour non-federal share total of$377,700_ which is _13_% oftotal non-federal
share.
• Next Policy Council Meeting is scheduled for November 16, 2015 from 5:45 7:15pm
I~ 111"
Clayton
Denver Great Kids Head Start
111
November,2015, Clayton Early Learning Policy Council/Committee Report
Program Updates
• Last Policy Council Meeting Date: 11/5/2015
• Update on last Policy CounciUCommittee meeting:
Our policy council meeting included a banquet to show our appreciation to our members
from the past year. Both past and newly seated members came together for the banquet.
Members were able to visit with one another, learn from one another and build rapport.
Strengths/Highlights:
October Count Day: Attendance on October 1, 2-15 was nearly 90%for Head Start
children. Children who were absent on that day, were so due to illness, family issues and
family illness. All Head Start children were present by October 6,2015.
Clayton held three youth farmers markets in September and October. Markets were held
at both campuses in an effort to combat food insecurity and provide healthy food options
for families. Clayton has collaborated with Denver Urban Gardens to supplement the
produce grown in our own campus gardens for the events. Children and families
participated in the youth farmers markets and they were a success with all produce being
sold to families and staff.
Our Home-based programs have new classrooms for socializations on campus. The new
rooms have recently been remodeled and socializations began in October. The
socialization rooms are larger and include a playground. Families and staff have
expressed positive feedback regarding the new rooms and are excited about the
opportunity to expand learning in these new environments.
• Trainings: Positive Parenting and Cooking Matters began in October. Policy Council
New Members will participate in the DGKHS new policy council member training on
November 7,2015.
• Needs/Challenges: Clayton Early learning continues to seek grant funding to support
teacher social/emotional wellness.
Financial Updates
• USDA Meals:
For September 2015 at Educare, we claimed $11,515.00 in reimbursement and served
6186 meals and/or snacks.(No or Yes)USDA/CACFP claims reduced or rejected for any
reason.
i~~ ti
Clayton
~~"'^
'
6"
IARLY
LEARNING
For August 2015 at Far Northeast, we claimed $2100.63 in reimbursement and
served 1369 meals and/or snacks.(No or Yes)USDA/CACFP claims reduced or rejected
for any reason.
Financial Status: As of9/30/15 date we have expended $666,750.42
`our total Head
Start grant award of$1,424.819 which is 47% ofthe total grant. Also we have
reported $166.687.61 ofour non-federal share total of$ 356,206.00`which is 47
oftotal non-federal share.
Next Policy Council/Committee Meeting Date(December 3,2015 @ 5:00 pm @Clayton
Educare Multipurpose Room):
!- 111
Clayton
Denver Great Kids Head Start
Informe del Concilio/Comite de Political, Clayton Early Learning, Noviembre de 2015
Actualizaciones del Programs
• LTltima Junta del Concilia de Politicas: 5/11/2015
Actualizacion en la LTltima junta del Concilio/Comite de Politicas:
Nuestra junta del concilio de politicas incluyo un banquete Como muestra de
agradecimiento pars nuestros miembros del ano pasado. Tanto los miembros anteriores
como los que recien toman el cargo acudieron de manera conjunta al banquete. Los
miembros pudieron visitarse y aprender de manera reciproca y crear un ambiente de
confianza.
• Fortalezas/ Puntos Destacados:
Dia de Conteo en Octubre: La asistencia el 1° y 2 de octubre de 2015 fue de cerca del
90% pars los Ninos Head Start. Los ninos que estuvieron ausentes ese dia, fue debido a
enfermedad, asuntos familiares y enfermedades en la familia. Todos los ninos Head Start
estuvieron presentee e16 de octubre de 201 S.
Clayton llevo a cabo tree mercados de granjeros jovenes en septiembre y octubre. Los
mercados se llevaron a cabo en ambos campus en un esfuerzo pars compartir la
inseguridad alimentaria y pars proveer apciones de alimentos saludables pars las
familias. Clayton ha colaborado con Denver Urban Gardens pars suministrar el producto
que ha crecido en los jardines de nuestros campus pars estos eventos. Los Winos y las
familias participaron en los mercados de los granjeros jovenes y fueron todo un exito con
la vents por completo de los productos a las familias y al personal.
Nuestros programas locales tienen nuevas aulas pars convivencias en el campus. Los
nuevos salones han lido remodelados recientemente y las convivencias iniciaron en
octubre. Los salones de convivencia son mss grandee e incluyen un area de juegos. Las
familias y el personal han compartido comentarios favorables acerca de los nuevos
salones y estan contentos con la oporiunidad de ampliar el conocimiento en estos nuevos
entornos.
• Adiestramientos: Crianza Positiva y Cocinar es Importante empezo en octubre. Los
nuevos miembros del Concilio de Political participaran en el adiestramiento del nuevo
concilio de politicas DGKHS el ? de noviembre de 2015.
• Necesidades/Desafios: Clayton Early Learning sigue buscando el otorgamiento de
fondos pars mantener un maestro de bienestar social y emocional.
Clayton
EhRLY
LEARNING
~r
.111
Actualizaciones Financieras
• Comidas USDA:
Para sepriembre de 2015 en Educare, solicitamos el reembolso de $11,515.00 y servimos
6186 comidas y/o bocadillos.(No o Si) Las solicitudes de reembolso a la USDA/CACFP
han sufrido una reduction o han sido rechazadas por algun motivo.
Para agosto de 2015 en Far Northeast, solicitamos el reembolso de $2100.63 y servimos
1369 comidas y/o bocadillos.(No o Si) Las solicitudes de reembolso a la USDA/CACFP
han sufrido una reduction o han sido rechazadas por algun motivo.
• Estado Financiero: Para e130/9/15 hemos gastado $666,750.42 del total de nuestra
subvention Head Start otorgada por $1.424.819`to cual es e147% de la subvention
total. Ademas hemos reportado $166,687.61_ del total de nuestra participation no
federal por $ 356,206.00 to cual es e147 % de la participation no federal.
Fecha de la proxima junta del Concilio/Comite de Politicas: 3 de diciembre de 2015, 5:00 pm en
la Sala Multiusos de Clayton Educare
TI
rr ~
FamilyStar
Montessori School
Denver Great Kids Head Start
Family Star Inc. Delegate Agency Policy Council Report
Pro ram U dates
• Last Policy Council Meeting Date: 10/13/15
~
Update on last policy council meeting: The Policy Council for 2015-2016 was instated
and Zsanae Martinez and Andra Ferrara were voted in as DGKHS Policy Council
Representatives.
• Strengths: Head Start primary classroom Lead Teachers, Teachers, Teacher Assistants,
along with Home Based Parent Educators continue to build relationships with Head Start
families and children. The Primary classrooms are settling in focusing on their work.
• Trainings: Professional Day October 19,2015 CLASS introduction 4.0 hours; and
Strategies for Highly Active Children 2.5 hours
• Needs/Challenges: Challenge: Home based files; we are addressing this challenge. We
have worked on completing files and follow up with stafffor clarification in timing for
completion of files and their accuracy.
Financial U dates
~
USDA Meals: For 10/31/15 date we claimed $8,053.13 in reimbursement and served
6043 meals and/or snacks. 10 or Yes)USDA/CACFP claims reduced or rejected for any
reason.
• Financial Status: As of9/30/15 date we have expended $97.376.32 our total Head Start
grant award of$212,403.00 which is 46 % ofthe total grant. Also we have reported
$ 0
ofour non-federal share total of 53 101 which is 0 % oftotal non-federal
share.
$0 is NON FEDERAL share for this time frame. We are using FEDERAL SHARE first
before NFS. At the end, NFS will be greater than our total $53,101
• Next Policy CounciUCommittee Date(Date, Time,Location): 11/10/15; 5:30pm;
Northwest Center
•~
FamilyStar
Montessori School
Denver Great Kids Head Start
Informe de Agencia Delegada al Concilio de Political, Family Star Inc.
Actualizaciones del Pro rama
• Fecha de la iJltima Junta del Concilio de Political:
13/10/15
• Actualizacion en la iJltima Junta del Concilio/Comite de Political: El Concilio de
Political para 2015-2016 fue instaurado y Zsanae Martinez y Andra Ferrara fueron
elegidas por votacion como Representantes ante el Concilio de Politicas de DGKHS.
• Fortalezas: Los Maestros Lideres, Maestros Asistentes de las aulas principales Head
Start,junto con los Educadores de Padres de Familia Basados en el Hogar siguen
cultivando relaciones con las familial y ninos de Head Start. Las Aulas Principales son
establecidas para enfocarse en su trabajo.
Adiestramientos: Dia del Profesional el 19 de octubre de 2015,introduction a CLASS
4.0 horas, y Estrategias para Ninos Altamente Activos 2.5 horas
• Necesidades/Desafios: Desafio: Expedientes ubicados localmente, hemos abordado este
desafio. Hemos trabajado para complementar los expedientes y en el seguimiento con el
personal para la aclaracion en los plazos para concluir los expedientes y en cuanto a su
exactitud.
Actualizaciones Financieras
• Comidas USDA: Para e131/10/15 solicitamos el reembolso de $8,053.13 y servimos
6043 comidas y/o bocadillos. N(_o o Si) Las solicitudes de reembolso a la USDA/CACFP
han sufrido una reduction o han lido rechazadas por algun motivo.
• Estado Financiero: Para e130/9/15 hemos gastado $97,376.32 del total de nuestra
subvencibn Head Start otorgada por $212.403.00 to cual es e146 % de la subvention
total. Ademas hemos reportado $ 0
del total de nuestra participation no federal
por $53,101 to cual es el 0 % de la participation no federal.
$0 es la participation NO FEDERAL para esta etapa. Estamos usando primero la
PARTICIPACION FEDERAL que la NO FEDERAL. Al final la PARTICIPACION NO
FEDERAL superara nuestro total de $53,101
• Fecha del Proximo Concilio/ Comite de Political(Fecha, Hora,Lugar): 10/NOV/15,
5:30pm, Northwest Center
TI
.~~~Mile Hi h
~montesso~~ .~.~,
EARLY LEARNING
_11.1
CENTERS wn..ry.«r
Denver Great Kids Head Start
November 2015
Mile I3igh Montessori Early Learning Centers
Policy Committee Report
Program Updates
• Last Policy Council Meeting Date: October 17, 2Q15
• Update on last Policy CounciVCommittee meeting: We provided in-depth training and
review of roles and responsibilities, self-assessment plan, shared governance, Robert's
Rules of Order, strategic plan, and community assessment. At the orientation, the Policy
Committee elected the officers for the 2015-2016 program year.
• Strengths/Highlights: Stafffinished all screenings and home visits that were needed.
Teachers completed the first checkpoint ofTSG.
• Trainings: Providing Pyramid Plus training on Saturday's for teaching staff. On October
19'h (Professional Development Day)provided Family Engagement training to all staff.
• Needs/Challenges: Hiring qualified teachers.
Financial Updates
• USDA Meals: For September 2015 we claimed $30,326.98 in reimbursement and served
15,951 meals and/or snacks. No USDA/CACFP claims reduced or rejected for any
reason.
• Financial Status: As of September 2015 we have expended $362,562.23 our total Head
Start grant award of$1,682,720.84 which is 22% ofthe total grant. Also we have reported
$33,524.46 of our non-federal share total of$420,680.21 which is 8% oftotal non-federal
share.
Next Policy Committee Meeting
November 18, 2015
5:30-7:30
Edna Oliver, 2851 Tremont Place, Denver CO,80205
-..►
~4~Mile Hi h
11
~montessa~~
EARLY LEARNING
CENTERS ~~
Denver Great Kids Head Start
Noviembre de 2015
Centros de Aprendizaje Temprano Mile High Montessori
Informe del Comite de Political
Actualizaciones del Programas
• iJltima Junta del Concilio de Political: 17 de octubre de 2015
Actualizacibn en la LTltima Junta del Concilio/Comite de Political: Ofrecimos una
capacitation y una revision a fondo de las funciones y responsabilidades, del plan de
autoevaluacion, de gestion compartida, de las Normal del Orden de Robert, plan
estrategico y evaluation comunitaria. En la orientation, el Comite de Politicas eligio a los
funcionarios para el ano lectivo del programa 2015-2016.
Fortalezas/ Puntos Destacados: El personal concluyo con las pruebas de detection y
visitas a domicilio que fueron necesarias. Los maestros concluyeron con el primer punto
de verification de TSG.
Adiestramientos: Los sabados se imparte el adiestramiento Pyramid Plus paza el
personal docente. El 19 de octubre(Dia del Desarrollo Profesional) se impartio a todo el
personal, la capacitaci6n en Participation Familiar.
Necesidades/Desa~os: La contratacion de maestros calificados.
Actualizaciones Financieras
• Comidas USDA:Para septiembre de 2015 solicitamos el reembolso de 30,326.98 y
servimos 15,951 comidas y/o bocadillos. Ninguna solicited de reembolso a la
USDA/CACFP ha sufrido una reduction o ha sido rechazada por algan motivo.
Estado Financiero: Para septiembre de 2015 hemos gastado $362,562.23 del total de
nuestra subvention Head Start otorgada por $1,682,720.8410 teal es e122% de la
subvention total. Ademas hemos reportado $33,524.46 del total de nuestra participation
no federal por $420,680.21 to teal es e18%del total de la participation no federal.
Proxima Junta del Comite de Poliricas
18 de Noviembre de 2015
5:30-7:30
Edna Oliver, 2851 Tremont Place, Denver CO,80205
~
'~~c,iun~~~r
cyf~m~rice
Denver Great Kids Head Start
it ~
October, 2015, Volunteers of America Policy Council/Committee Report
Program Updates
• Last Policy Council Meeting Date: October 13, 2015
Update on last Policy CounciUCommittee meeting: Tonya Young, Veronica Martinez,
Blanca Owens and held an orientation about the Parent Engagement Committee. The team
discussed PEC's involvement in VOA Head Start.. 4 new parents were seated on the PEC
as President, Vice President, Secretary and an alternate. Plans were made to have all new
representatives attend the Policy Council meeting with DGKHS Fidelina Hernandez(past
pazent representative) also spoke to the committee about her involvement the year prior
and the importance for advocating for children.
• Strengths/Highlights: As of October 30, Volunteers of America's programs remain
running at full capacity. VOA became parkners with the Read Aloud 15 MINUTES
National Campaign. In a push for school readiness, we feel it is important work to help
more parents jump-start their child's lifelong learning ability. VOA is also working with
the Incredible Years to implement asocial/emotional curriculum into the classrooms.
• Trainings: October 19, 2015, all VOA Teaching staff attended a hands on Incredible
Years Training where they modeled and learned hands on skills to strengthen social,
emotional, and academic skills..
• Needs/Challenges: VOA is currently looking for the following positions:
Teaching Assistant Rainbow: Hours 9-4
Teaching Associate Rainbow: Hours 7:30-4:30
Family Service Worker Rainbow: 20 hours a week
Financial Updates
• USDA Meals: For _October date we claimed $ 5, 113.32 in reimbursement and served
1688 meals and/or snacks. No or Yes} USDA/CACFP claims reduced or rejected for any
reason.
Financial Status: As of September 151,2015 date we have expended $_21,313 our total
Head Start grant award of$487092.00 which is 4% ofthe total grant. Also we have
reported $ 10213.00 ofour non-federal share total of$_121773.00 which is 8% of total
non-federal share.
~~{)l~[t~~'~i'
t~~',~m~ric~.~
Denver Great Kids Head Start
Informe del Concilio/Comite de Political, Volunteers of America, Octubre de 20]5
Actualizaciones del Programa
• Ultima Junta del Concilio de Political: 13 de octubre de 2015
Actualization en la iJltima Junta del Concilio/Comity de Political: Tonya Young,
Veronica Martinez, Blanca Owens llevaron a cabo una orientation acerca del Comite de
Participation de los Padres (PEC). El equipo analizo la funci6n del PEC en VOA Head
Start. 4 nuevos padres tomaron posesion en el PEC como Presidente, Vice Presidente,
Secretario y Suplente. Se elaboraron planes para hater que todos los nuevos representantes
asistan a la junta del Concilio de Politicas del DGKHS con Fidelina Hernande
(representante de padres anterior) que ademas se hablo ante el comite acerca de su
participation del ano anterior y de la importancia de defender a los Winos.
Fortalezas/ Puntos Destacados: A130 de octubre, los programas de Volunteers of
America seguian funcionando a toda su capacidad. VOA se asocio con la Campana
National "Lee en Voz Alta" 15 MINLITOS. En un impulso a la preparation para la
escuela, sentimos que es importante ayudar a que mas padres fomenters la habilidad de
aprendizaje de sus hijos de por vida. VOA esta ademas trabajando con Incredible Years
(Anos increi'bles) para instrumentar programas de estudio sociales/emocionales dentro de
las aulas.
Adiestramientos: El 19 de octubre de 2015, todo el personal docente de VOA asistio a
un curso practico de Capacitation en Incredible Years, donde ellos moldearon y
aprendieron habilidades practical para fortalecer las habilidades sociales, emocionales y
academicas.
• Necesidades/Desafios: VOA busca actualmente personal para los siguientes puestos:
Asistente de Ensenanza Rainbow: Horario 9:00-4:00
Asociado de Ensenanza Rainbow: Horario 7:30-4:30
Trabajador(a) de Servicios Familiares Rainbow: 20 horas a la semana
Actualizaciones Financieras
• Comidas USDA: Para el _ de octubre solicitamos el reembolso de $5,113.32 y servimos
1688 comidas y/o bocadillos. No o Si) Las solicitudes de reembolso a la USDA/CACFP
han sufrido una reduction o han lido rechazadas por algun motivo.
• Estado Financiero: Para el 1° de septiembre de 2015 hemos gastado $21,313 del total de
nuestra subvention Head Start otorgada por $487092.00, to cual es e14% de la
'~
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~~~.~n~r«~~.
subvencion total. Ademas hemos reportado $10213.00 del total de nuestra
participacion no federal por $121773.00, to cual es e18%del total de la participacion no
federal.
DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 17 de noviembre del 2015
VIII. OTHER
a)Program Content Area Reports
it ~
Denver Great Kids Head Start
Policy Content Area Reports
November 17,2015
Disabilities and Mental Health
B Chris Auer,Head Start Disabilities and Mental Health Services Director
Next meeting date: November 17~'
Last meeting:
2015 Cross content area meetin
Disabilities and Mental Health Updates:
In lieu of the regularly scheduled disabilities and mental health meeting, Chris Auer, vendor
coordinators, and delegate agency representatives with Head Start and Early Head Start
programs made a presentation to service coordinators at Rocky Mountain Human Services, the
community center board for birkh to three children with disabilities and their families in Denver.
The purpose ofthe presentation was to increase awareness of Head Start services and programs,
improve transition into Head Start programs, and develop relationships between agency staff to
increase awareness ofcommunity services and supports. The presentation also provided an
opportunity to increase referrals to Head Start from RMHS service coordinators for children with
disabilities and their families.
Data received October 10, 2015 (data for November will be received November 10)
Delegate
Children with IEPs
Percentage Enrolled
Catholic Charities
10
10/224 =4%
Clayton
24(including home-
24/236=10%
based)
Denver Public Schools
14
14/302=5%
Family Star
3
3/37=8%
Mile High
18
36/2b9=7%
VOA
11
11/85=13%
Total
80
80/1153= 7%
w
111
Family Services
B Adella Arredondo,Interim Head Start Famil Services Director
Next meeting date:. November 17`~
Last meeting:
2015 Cross content area meetin
Family Services Updates:
2015 Cross content area meeting documents in children's files. Overall,
During the month of October the focus has been ERSEA monitoring across the entire grantee.
Dr. Martinez and I have visited almost every center to review eligibility determination and the
supporting all delegate agencies seem to be implementing the changes from the final rule on
eligibility that became effective March 12th. During our monitoring we have observed that some
agencies are still struggling with verifications/third party verifications ofself-declarations.
DGKHS will seek guidance from the Office of Head Start and will issue guidance to all delegate
agencies. Clarifying our policies around ERSEA procedures will be our next step to ensure all
delegate agencies are aware ofour ERSEA procedures.
Health Services
B Ashanti Butcher Head Start Health Services Director
Last meeting:
Next meeting date: November 17
2015 Cross content area meetin
Health Program Updates:
September Health Services Advisory Committee and Health Team Meeting.
o April Galligan, Rosie Falls, and Maria Flores from the Denver Health Mental
Health Consultation team presented to the Health Services Advisory Committee
on supporting social and emotional development and understanding depression in
preschoolers. Participants had the opportunity to build their personal knowledge
base about social and emotional development in early childhood, develop an
understanding ofkey concepts and principles of childhood depression, and
become aware oftools and resources available to support young children and
families coping with depression.
• Health Services Advisory Committee(I3SAC)2015 — 2016 Meetings.
o SAVE THE DATE! HSAC Meetings are scheduled for: February 26, 2016, and
Apri122, 2016. Priority topics for professional development include: Parental
controls on screen time; and the Importance of Outdoor Play.
• 2015 — 201b Health and Safety Monitoring Visits. DGKHS staff have partnered with
stafffrom Denver Health to conduct environmental health and safety monitoring visits at
all program sites to support agencies in identifying where they need to make changes and
build capacity in order to ensure children are healthy and safe while in their care.
Monitoring visits wrapped up the week of November 2°d.DGKHS staff in partnership
with Denver Health staff conducted Health and Safety Screenings to assist agencie
identifying where they need to make changes and build capacity in order to ensure
children are healthy and safe while in their care. Summary reports for agencies will be
disturbed by December 11`h,2015
Health Highlights —Healthy Children are Ready to Learn!
School readiness begins with health. This is one ofthe philosophies ofthe Office of Head Start.
In addition to the health care a child receives, a child's health can be impacted by many things
including:
Where children live —are children's homes and neighborhoods safe, supportive, and
nurturing?
Where children play — do children have a playground or green space nearby to safely
play and explore?
N'liere they learn — do children get to be in an environment that supports their desire to
learn, curiosity, and healthy development?
Along with these factors, DGKHS programs know that a focus on health can lay the foundation
for positive child outcomes because children are better able to learn when they are healthy and
safe. DGKHS health services staff are working hard to keep your children healthy and safe by:
• Helping families' access medical and dental homes for screening, assessment, treatment,
and ongoing care.
• Identifying health and developmental red flags early to improve child outcomes.
• Referring children for treatment and follow-up to health professionals(including medical,
dental, and nutrition), when necessary.
• Helping families improve their health literacy to support caring for children's health.
• Guiding families in becoming advocates for their children's health.
~ Collaborating with partners to support community health.
Together, these activities are a huge investment in children's health and school readiness!
School Readiness
B Liane Martinez Head Start School Readiness Director
Last meeting:
Next meeting date: November 17~
2015 Cross content azea meetin
Education Items:
TSG- checkpoint- data dialogue about reports and will invite Nick from CDA to present to the
Education coordinators.
Beginning to plan with the team for our cross content area meeting on Nov.17~h
Completed some Health and Safety monitoring visits.
We had our second Erikson Math training on 11112/15, books were given to participants.
Continuing to do classroom observations at VOA,Catholic charities and will begin in a few classrooms at
DPS soon.
Preschool CDA classes will begin for 20 staff members and parents at Catholic Charities beginning
11/I9/2015.
Denver Great Kids Head Start
Informes de Politicas en Area de Contenido
17 de noviembre de 2015
Discapacidades y Salud Mental
Por Chris Auer,Director de Servicios de Discapacidades y Salud Mental
ltima junta:
Fecha de la prbxima junta:l7 de noviembre
de 2015 Junta combinada de area de contenidos
Discapacidades y Salud Mental:
En lugar de lajunta de discapacidades normalmente programada y de la junta de salud mental,
Chris Auer,los coordinadores de los proveedores y de los representantes de las agencias delegadas
con los programas Head Start y Early Head Start, hicieron una presentacion ante los coordinadores
de servicio en Servicios Sociales Rocky Mountain, el consejo del Centro comunitario por el
nacimiento de tres ninos con discapacidades y sus familial en Denver. El prop6sito de la
presentacion fue el aumentar la concientizacion de los programas y servicios de Head Start,
mejorar la transicion hacia los programas Head Start, y desarrollar relaciones entre el personal de
la agencia para aumentar la concientizacion de los servicios y apoyos comunitarios. La
presentacion tambien brinda una oportunidad para aumentar Ios referidos hacia Head Start desde
los coordinadores de servicio RMHS para los ninos con discapacidades y sus familias.
Datos recibidos el 10 de octubre de 2015(los datos de noviembre seran recibidos el 10 de noviembre)
Dele scion
Catholic Charities
Clayton
Denver Public
Schools
Famil Star
Mile Hi
Ninos con IEP
10
24(incluyendo los
basados en el ho ar
14
Porcenta'e de Inscritos
10/224 = 4°/a
24/236=10%
3
18
3/37=8%
36/269=7%
14/302=5%
it ~
Servicios Familiares
Por Adella Arredondo,Directora Interim de Servicios Familiares Head Start
',
Ultima junta: 8 de octubre de 2015
Fecha de Ia prbxima junta:l7 de noviembre
de 2415 Junta combinada de area de contenidos ~
Servicio familiar:
Durante el mes de octubre el enfoque ha sido el monitoreo ERSEA a traves de todos los
subvencionados. El Dr. Martinez y yo hemos visitado Iasi todos los centros para revisar la
determination de elegibilidad y los documentos de respaldo en los archivos de los ninos. En
general, las agencias delegadas parecen estar instrumentando los cambios desde que la regla
definitiva en elegibilidad entr6 en vigor el 12 de marzo. Durante nuestro monitoreo hemos
observado que algunas agencias aun estan batallando con las verificaciones/verificaciones de
terceros de las auto-declaraciones. DGKHS buscara orientation de la Oficina de Head Start y
emitira una directriz para todas las agencias delegadas. Aclarar nuestras political en torno a los
procedimientos ERSEA sera la proxima etapa para asegurar que todas las agencias delegadas esten
conscientes de los procedimientos ERSEA.
Servicios de Salud
Por Ashante Butcher,Directors de Servicios de Salud Head Start
Fecha de la prbxima junta:l7 de noviembre
Ultima junta:
de 2015 Junta combinada de area.de contenidos
Actualizaciones en Programas de Salud
• Junta de septiembre del Comite Asesor de Servicios de Salud y del Equipo de Salud.
o April Galligan, Rosie Falls, y Maria Flores del equipo de asesores de salud mental
de Denver Health hicieron una presentation ante el Comite Asesor de Servicios
de Salud acerca del apoyo en el desarrollo social y emotional y en la comprension
de la depresidn en los ninos de preescolar. Los participantes tienen la oportunidad
de construir su propia base de conacimientos personales acerca del desarrollo
social y emotional en la primers infancia, de desarrollar una comprension de
conceptos clave y de los principios de la depresion infantil, y de ganar conciencia
de las herramientas y recursos disponibles pars ayudar a los ninos pequenos y a
las familias a Iidiar con la depresion.
• Jutas del Comite Asesor de Servicios de Salud(HSAC)2015 — 2016.
o ~ANOTE LA FECHA! Las juntas del HSAC estan programadas pars, e126 de
febrero de 2016,y el22 de abril de 2016. Los temas prioritarios pars el desarrollo
profesional incluyen: Controles de los padres en el tiempo de los ninos ante la
pantalla, y la Importancia del Juego al Aire Libre.
• Visitas de Monitoreo en Salud y Seguridad 2015 — 2016. El personal de DGKHS se ha
asociado con el personal de Denver Health pars llevar a cabo las visitas de monitoreo en
salud y seguridad ambiental en todas las unidades del programs pars apoyar a las
agencias a detectar donde se deben hater cambios y generar capacidades con el fin de
garantizar que los Winos esten saludables y seguros mientras esten bajo su cuidado. Las
ri ~
visitas de monitoreo se fijaron para la segunda semana de noviembre. El personal de
DGKHS asociado con el personal de Denver Health llevaron a cabo las Pruebas en Salud
y Seguridad para apoyar a las agendas a detectar donde se deben hacer cambios y
generar capacidades con el fin de garantizar que los ninos esten saludables y seguros
mientras estan bajo su cuidado. Los reportes resumidos para las agendas seran
distribuidos para el 11 de diciembre de 2015.
Puntos a Destacar en Salud — Los Ninos Saludables Estan Listos pars Aprender!
La preparation para la escuela comienza con la salud. Esta es una de las filosofias de la Oficina
de Head Start. Ademas de la atencion de salud que el nino reciba, la salud del nino puede ser
afectada por muchas cows como:
• Err ddnde vive el niito — El hogar y vecindario del vino, son seguros, favorables y
enriquecedores?
• E~: dondejuega el niiio — ~Tiene el Wino un area de juegos o area verde cercano para
jugar y explorar de manera Segura?
• En donde aprende el Wino — Los Winos logran estar en un entorno que apoye su deseo de
aprender, tener curiosidad, y para su sano desarrollo?
Junto con estos factores, los programas del DGKHS saben que un enfoque en la salud puede
fincar los cimientos para los resultados favorables del Wino, porque los Winos son mas capaces de
aprender cuando estan saludables y seguros. El personal de servicios de salud del DGKHS esta
trabajando duro pars mantener saludables y seguros a sus hijos, al:
• Facilitar el acceso de las familias a los centros medicos y dentales para detection,
evaluation, tratamiento y atencion permanente.
• Detectar de manera temprana los sintomas en salud y desarrollo para mejorar los
resultados del Wino.
• Remitiendo a los Winos para tratamiento y seguimiento con profesionales de la salud
(incluyendo medicos, dentistas y nutriologos), cuando sea necesario.
• Ayudando a las familias a mejorar su nivel de conocimientos en la salud, para apoyar la
atencion de la salud del Wino.
• Orientando a las familias para que se conviertan en defensores de la salud de su hijo.
• Colaborando con los asociados en el apoyo de la salud comunitaria.
De manera conjunta, estas actividades, ,son una inmensa inversion en la salud de los Winos y en
preparation para la escuela!
~r,
Preparacion para la EscueIa
Por Liane Martinez,Directors de Preparaci6n pare la Escuela Head Start
pima junta:
Fecha de la pr6xima junta: 17 de noviembre de
2015 Junta combinada de area de contenidos
Elementos educativos:
Panto de verificacion-TSG- dialogo en datos acerca de informes se invitara a Nick de CDA pars
exponer ante los Coordinadores Educativos.
Inicio del plan con el equipo pars nuestra junta combinada el 17 de Nov.
Se concluyeron algunas de las visitas de monitoreo en Salad y Seguridad.
Tuvimos nuestra segunda capacitacion Erikson Math el 12/11/15, se dieron libros a los
participantes.
Se siguen haciendo observaciones en el aula en VOA,Catholic Charities y pronto se iniciaran en
algunas pocas aulas en DPS.
Se iniciaran clases de preescolar CDA pars 20 miembros del personal y pars padres de familia en
Catholic Charities a partir del 19/NOV/2015.
DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 17 de noviembre del 2015
IX. MILEAGE AND CHILD CARE
REIMBURSMENT
TI
111
Denver Great Kids Head Start
Reimbursement Form
Date:
Event Type:,
Event Address:
Requestor Information
Name:
Delegate Agency:
Home Address:
Phone Number:
Reimbursement Information
Check one for each question
Are you requesting reimbursement for mileage?
Only one driver per vehicle will be reimbursed
❑ Yes
❑ No
Are you requesting reimbursement for childcare?
❑Yes
❑ No
Requestor signature:
Date:
INTERNAL USE ONLY
Total miles round trip:
Total amount of mileage reimbursement (total miles x0.575) _
Childcare Reimbursement total:
TOTAL REIMBURSMENT AMOUNT:
11002/0104101/Y10002015_2016
Fund/Org/Project Grant/Account (s~ Mileage: 661000, Childcare: 680400
Reimbursed by:
Date:
Denver Grcat Kids Head Start
11 l
Forma de rembolso
Fecha:
Tipo de evento:
Direccion del evento:
Information del solicitante
Nombre:
Agencia delegada:
Su direction:
Numero telefonico:
Information de Reembolso
Responds cads pre~unta
~Esta solicitando reembolso por el millaje?
Solo un conductor por vehiculo sera reembolsado
~ Si
❑ No
~Esta solicitando reembolso de cuidado de Winos?
❑ Si
❑ No
Firma del solicitante:
Fecha:
INTERNAL USE ONLY
Total miles round trip:
Total amount of mileage reimbursement (total miles x0.575) _
Childcare Reimbursement total:
TOTAL REIMBURSMENT AMOUNT:
11002/0104101/Y10002015_2016
Fund/Org/Project Grant/Account (s) Mileage: 661000, Childcare: 680400
Reimbursed by:
Date:
~r
DENVER HEAD START POLICY COUNCIL
Meeting of November 17, 2015
Junta del 17 de noviembre del 2015
X. MEETING ADJOURNMENT
~~ ~.i.
~~
2015-2016
POLICY COUNCIL MEETINGS
MEETINGS FROM 5:45-7:15 p.m.
FOURTH TUESDAY OFEACH MONTH
Dinner/buffet served at S:IS p.m.
November 17, 2015- Clayton Educare: 3571 Martin Luther King Jr. Blvd
December 15, 2015 -Clayton Educare: 3571 Martin Luther King Jr. Blvd
January 26,2016- Clayton Educare: 3571 Martin Luther King Jr. Blvd
February 23,2016- Clayton Educare: 3571 Martin Luther King Jr. Blvd
March 22, 2016- Clayton Educare: 3571 Martin Luther King Jr. Blvd
Apri126, 2016- Clayton Educare: 3571 Martin Luther King Jr. Blvd
May 24, 2016- Clayton Educare: 3571 Martin Luther King Jr. Blvd
June 28, 2016- Clayton Educare: 3571 Martin Luther King Jr. Blvd
In case ofinclement weather, Policy Council members will be notified of meeting cancellation by 3:30 p.m. the day
of the meeting. Also, members may phone for a recorded message on the Director's line(720)913-0888.