The Legacy October 17-19, 2014 Camp Barstow SC www.sr5venturing.org https://scoutingevent.com/?thelegacy Welcome to Year Two of The Legacy! Last year we had such an amazing event we decided that we wanted to do it again! The Legacy is an annual Venturing Weekend for Area 5 to be held at Camp Barstow in Batesburg-Leesville, SC this year. All councils are welcome to participate in The Legacy, and with this event we hope to: 1. Continue to promote Venturing and Sea Scouting. 2. Serve as an idea sharing and support community 3. Offer fellowship and fun through various activities 4. To give purpose to Venturing Officers Associations throughout Area 5. Our Ranges will be open to test your marksmanship and our beautiful Lake Murray will be filled so you can work on your watercraft skills. We will also have numerous presentations by organizations from around the area and, of course. the Barstow Challenge, our 4-part timed team challenge! 2 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy General Information and Policies Location: Camp Barstow 115 Ruby Riser Rd, Batesburg Leesville, SC 29006. Camp Barstow is located in Saluda County, South Carolina. Directions: For GPS purposes use the above address Google Map Short URL: http://goo.gl/maps/wZXvf Registration: Registration this year is $49 per person until October 1st From Oct. 1 to Oct. 10 registration will be $55 per person. This cost includes all meals, camping fees, activities, T-shirt, and patch. Advisors: please register your unit online at www.scoutingevent.com?thelegacy Meals: Included in the cost of your registration is breakfast, lunch, dinner and Cracker Barrel on Saturday, and breakfast on Sunday. Note Dinner will not be offered Friday night but we will have a Cracker Barrel later after check-in has been completed. Weather: We expect the weather to be pleasant during your stay at Camp Barstow, but adverse weather conditions can occur. Please plan accordingly by checking the weather forecasts a month out, two weeks out, a week out, and the day you plan to depart. Generally, October tends to be comfortable enough for shorts and t shirts, but don’t be surprised if a cold snap comes through. Being on a lake we find the nights can turn chilly quickly so keep that in mind as you pack your camping gear. Closed Shoes (No Crocs or Keens) are required throughout camp unless you are participating in our boating activities. 3 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy Parking: No cars will be allowed in camp. We have two designated parking areas at Camp Barstow and those are the only two places where cars will be allowed. Please prepare to hike your gear to your campsite. Crews/Posts/Ships with gear trailers will be escorted to their campsite to drop off their trailer and then return their vehicle immediately to the parking lot. Camp Barstow will be happy to make accommodations for Scouts or Scouters with disabilities but they must declare their need to Camp Administration (Contact info located later in this Leaders Guide) at least 1 week before the event. Door Prizes: Last year Councils and Crews were encouraged to bring door prizes (patches, gear, cool stuff) from their home councils to be given away as door prizes during the Campfire Saturday night. Please try to bring something to share from your area! Camping: Camp Barstow has open faced Adirondacks in every campsite that will only be available to Registered Adults IF you provide your own 8X10 tarp and rope/twine to cover the four person bays. We will not provide tarps for this purpose. All youth will be tent camping! Make sure to pack your own tent. Camp Barstow does not keep up their canvas tents up year round so please make sure that every youth has a buddy and an appropriate place to sleep. Hammocks are welcome to hang on trees only and space is limited. Be prepared - if you bring a hammock, have a tent as backup. Wildlife: Camp Barstow is primed for wildlife. Be prepared to see turkey, deer, rabbit, assorted shore and song birds, skunks, snakes, turtles, and the occasional armadillo! Keep in mind that we advise all campers to NOT KEEP FOOD OF ANY SORT in campsites. Our furry friends are not bashful and will be happy to share in your food stores if not stored properly. 4 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy Daily Schedule* * Schedule is subject to change Friday 1700 Check-in Begins 2200 Cracker Barrel 2400 Lights Out Saturday 0700 Flag Raising 0715-0750 Group A Breakfast Group B Range Safety Briefing 0750- 0900 Group B Breakfast Group A Range Safety Briefing 0900-1200 Morning Events - All Areas Open 1200-1245 Group B Lunch/ Group A free time 1245- 1330 Group A Lunch/ Group B free time 1330-1630 Afternoon Events & Competitions - All Areas Open 1600-1700 The Barstow Challenge begins 1745-1800 Flag Lowering 1800-1930 Dinner (2 rotations) 2000-2130 Campfire w/skits, songs and a special guest. 2200 Cracker Barrel 2400 Lights Out Sunday 0700-0730 0750-0800 0800-0920 0930- 0945 0945-1000 Sunrise Service in the Chapel Flag Raising Breakfast (2 rotations) Awards VOA meeting 5 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy Events Walk-Up events: Bouldering Wall Climbing/Rappelling Tower Tomahawk Throwing Backpacking Demo Wildlife Encounters JOTA (Jamboree on the Internet- talk to Scouts worldwide via Ham Radio) Turks Head/Woggle How-To Gear talks Fly -Tying Station Sign-Up Events: Rifle shooting Pistol shooting Shotgun shooting Archery shooting High and Low COPE Canoeing Kayaking Paddleboards Field Games: 4 Way Tug-O-War Giant Twister Basketball GaGa Ball Ultimate Frisbee Displays International Scouting / Japan 2015 World Jamboree Summit High Adventure Base/ BSA Jamboree STEM, Venturing NOVA Award Venturing NYLT (National Youth Leader Training) New Summer Camp offerings Service Project Make Survival Bracelets for deploying troops via Thank You Heroes Fold Pocket Flags to be given to deploying troops 6 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy Other Events There will be a “coffee chat” where youth can talk about anything from gaining new members to planning a Super Activity. There will also be a “coffee chat” for the Advisors to talk about the new Venturing awards program along with other topics. There will be several competitions such as Archery and Rifle Shooting, as well as The Barstow Challenge for teams. More information on these competitions will be released as we get closer to the event. Signing up for Events Some events such as shooting sports and COPE you will have to sign up for when you register for the event, other sign-ups will be done on first-come first-served basis when you check in at camp on Friday night. Aquatics Events To participate in any of the aquatics activities the Venturer (or Advisor) must have passed the BSA Swim Test within the past twelve months. WE WILL NOT BE CONDUCTING SWIM TESTS AT THE EVENT. At check-in, all units need to present a current Unit Swim Classification Report . It needs to be signed by the lifeguard performing the test by the standards of The Safe Swim Defense and must have a copy of the Lifeguard's Certification Card attached. The youth or adult listed must be present to receive the wristband. Advisors or someone else may not pick it up for them. See the forms section of this guide or use this link: http://www.scouting.org/filestore/Outdoor%20Program/Aquatics/pdf/430-122.pdf 7 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy What to Pack: Youth and Adults Sleeping Bag Tent Sleeping Mat Pillow Clothes for the entire weekend (bring lots of layers, just in case!) Rain Gear Closed Shoes (NO CROCS/KEENS) Flashlight/Headlamp Water bottle Daypack Personal Hygiene Items Shower Shoes Swim Suit Towels Optional: Spending money Accommodations ● The adults may sleep in the Adirondacks. Please bring an 8x10 tarp and rope to cover the entrance if you plan to do so, as these will not be provided. If you do not plan to use the Adirondack, please remember to pack a tent. ● Youth will be tent camping! Make sure everyone has a tent to sleep in, and a tent buddy! 8 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy Contact Page Event Contact: Charlotte Schroeder Area 5 Associate Advisor of Programs (803) 622-7969 email: [email protected] Staff Contact: John Tjaarda District Executive email: [email protected] phone: 803-960-2560 Council Office: Indian Waters Council PO Box 144 Columbia, SC 29202 Phone: 803-750-9868 Register Here: https://scoutingevent.com/?thelegacy Area 5 Venturing If you have any questions about Area 5, Please check the website http://www.sr5venturing.org/ or our FaceBook Group https://www.facebook.com/groups/120255005555/ 9 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy Please Note Required Leadership According to BSA policy, each Crew/Ship registering for The Legacy is required to provide at least two adult leaders in attendance at camp at all times. Co-ed Crews must have both male and female adult leadership over the age of 21. The Crew Advisor in camp must be a registered adult Scouter at least 21 years of age and preferably an Advisor or Associate Advisor. Dietary Needs Special dietary needs must be coordinated with Camp Administration TWO WEEKS prior to arriving at camp and must be noted in the online registration form. We will do our best to accommodate most food allergies, but participants with severe food allergies or dietary restrictions must be prepared to bring their own food to supplement the camp offerings. Storage in refrigerator/freezer is available on site. Medication We will have a Health Officer available at The Legacy. Crews will be responsible for their own crew medications and First Aid Kits. 10 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy Forms Please make sure that these forms are filled out and with you at Check-In One per participant (youth and adult) Venturing Code Of Conduct (enclosed) Parent Guardian Release Form (enclosed) For the Unit Unit Swim Classification Report (enclosed) Also, every participant must have the Medical Form part A and B filled out and signed It is available at http://www.scouting.org/filestore/HealthSafety/pdf/680-001_ABC.pdf 11 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy The Legacy Code of Conduct The general welfare of any group depends on the conduct of its individuals. This Code of Conduct was designed to ensure a safe environment and positive experience for the all during the event. The group leader (adult advisor) shall be responsible for maintaining discipline, security, and the standards outlined in this Code of Conduct. *All participants are expected to be properly dressed and presentable at all times. * All participants are expected to participate in all scheduled sessions and activities. * All participants will follow the principles of Leave No Trace when participating in activities - respecting nature and wildlife areas. *In consideration of others, all participants are expected to be in their own campsite and quiet by 12AM. They are not to leave their campsite before 6AM. *Each participant is personally responsible for breakage, damage, or loss of property. Units will be charged for damage not covered by individual members. Loss of personal articles is not the responsibility of the camp, event staff, or the Boy Scouts of America, or their agents or representatives. *Fireworks and personal firearms of any type are strictly prohibited. *Event and professional staff reserve the right to send any youth or adult home for violation of this Code of Conduct. Any decision of the staff is final. Please read it carefully and think about it before initialing each statement. ⎯ I will keep my adult advisor informed of my whereabouts at all times and will use the buddy system at all times. ⎯ I will not enter another person’s tent or sleeping area other then my own without prior permission from my adult advisor. ⎯ I understand that possession or use of illegal substances such as drugs and alcohol are prohibited and that smoking is not allowed. ⎯ I will refrain from the use of inappropriate language /music/sexual behavior. ⎯ I understand that failure to abide by the Code of Conduct may result in disciplinary action. I have read the entire Code of Conduct and agree to observe them fully. Participant’s Signature_________________________________________________ Date___/____/____ Name (printed)_____________________________________________ *Each unit needs to keep these sheets with them. Units need one signed by every youth and adult. 12 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy ACTIVITY CONSENT FORM AND APPROVAL BY PARENTS OR LEGAL GUARDIAN FORMULARIO DE CONSENTIMIENTO Y APROBACIÓN DE ACTIVIDAD POR PARTE DE LOS PADRES DE FAMILIA O TUTORES This form is recommended for unit use to obtain approval and consent for Tiger Cubs, Cub Scouts, Webelos Scouts, Boy Scouts, Varsity Scouts, Venturers, and guests (if applicable) under 21 years of age to participate in a den, pack, team, troop, or crew trip, expedition, or activity. This form is required for use with flying plans and should be attached to the flying plan application. It is recommended that parents keep a copy of the form and contact the tour leader in the event of any questions or in case emergency contact is needed. Additional copies of this form along with the Guide to Safe Scouting are available for download from Scouting Safely at www.scouting.org/forms. Se recomienda que la unidad use este formulario para obtener la aprobación y consentimiento para los Tiger Cubs, Cub Scouts, Webelos Scouts, Boy Scouts, Varsity Scouts, Venturers e invitados (si es que aplica) menores de 21 años que participen en un viaje, expedición o actividad del den, pack, equipo, tropa o grupo. Este formulario es obligatorio junto con los permisos de vuelo y deben adjuntarse a la solicitud de permiso de vuelo. Se recomienda que los padres de familia guarden una copia del formulario y se pongan en contacto con el líder de la excursión si es que tienen alguna pregunta o en caso de que se necesite un contacto de emergencia. Las copias adicionales de este formulario junto con la Guía para un Scouting seguro se encuentran disponibles para descargar desde Scouting Safely en www.scouting.org/forms. ______________________________________________________ _____ _____________________________________________________ First name of participant Middle initial Last name Nombre del participante Inicial del sugundo nombre Apellido Birth date (month/day/year) ____/____/____ Fecha de nacimiento (día/mes/año) Age during activity ________ Edad al momento de realizar la actividad ____________________________________________________________________________________________________________________________________________________________________________________ Address Domicilio City____________________________________________________________________________________ Ciudad State __________________________________________________________ Estado Zip _____________________ Código postal Has approval to participate in (Name of activity, orientation flight, outing trip, etc.) __________________________________________________________________________________________________________________ Tiene la aprobación para participar en (Nombre de la actividad, vuelo de orientación, excursión, etc.) From ______________ to ______________ De (Date) (fecha) a (Date) (fecha) Without restrictions Special considerations or restrictions: __________________________________________________________________________________________ Sin restricciones Consideraciones o restricciones especiales: HOLD HARMLESS AGREEMENT ACUERDO DE INDEMNIZACIÓN Y EXONERACIÓN DE RESPONSABILIDAD I understand that participation in Scouting activities involves a certain degree of risk and can be physically, mentally, and emotionally demanding. I have carefully considered the risk involved and have given consent for myself or my child to participate in this activity. I also understand that participation in this activity is entirely voluntary and requires participants to abide by applicable rules and standards of conduct. I release the Boy Scouts of America, the local council, the activity coordinators, and all employees, volunteers, related parties, or other organizations associated with the activity from any and all claims or liability arising out of this participation. Entiendo que la participación en actividades Scouting implica un cierto grado de riesgo y que pueden ser física, mental y emocionalmente agotadoras. He considerado cuidadosamente el riesgo involucrado y doy mi consentimiento para mi mismo o mi hijo para participar en la actividad. Entiendo que la participación en la actividad es completamente voluntaria y requiere que los participantes se acaten a las reglas y estándares de conducta pertinentes. Libero a Boy Scouts of America, al concilio local, a los coordinadores de la actividad y a todos los empleados, voluntarios, partes relacionadas u otras organizaciones asociadas con la actividad de cualquiera y todas las demandas o responsabilidades que surjan de esta participación. In case of emergency involving my child, I understand every effort will be made to contact me. In the event I cannot be reached, I hereby give my permission to the medical provider selected by the adult leader in charge to secure proper treatment, including hospitalization, anesthesia, surgery, or injections of medication for my child. Medical providers are authorized to disclose to the adult in charge examination findings, test results, and treatment provided for purposes of medical evaluation of the participant, follow-up and communication with the participant’s parents or guardian, and/or determination of the participant’s ability to continue in the program activities. En caso de una emergencia que tenga que ver con mi hijo, sé que se harán todos los esfuerzos necesarios para contactarme. En caso de que no me contacten, autorizo al proveedor médico seleccionado por el líder adulto encargado, de asegurarse de que se le ofrezca a mi hijo el tratamiento adecuado, incluyendo hospitalización, anestesia, cirugía o inyecciones de medicamento. Los proveedores médicos están autorizados para informar al adulto encargado los hallazgos de la exploración física, los resultados de pruebas y el tratamiento otorgado con el propósito de una evaluación médica del participante, seguimiento y comunicación con los padres o tutores del participante y/o la determinación de la capacidad del participante para continuar en las actividades del programa. ______________________________________________________________________________________________________________________________________________________ Participant’s signature ________________________ Date ______________________________________________________ Parent/guardian printed name __________________________________________________________________________________________ Parent/guardian signature ________________________ Date ______________________________________________________ Area code and telephone number (best contact and emergency contact) ______________________________________________________________________________________________________________________ Email (for use in sharing more details about the trip or activity) Firma del participante Nombre con letra de molde del padre de familia/tutor Código de área y número telefónico (primer contacto y contacto de emergencia) Firma del padre de familia/tutor Fecha Fecha Correo electrónico (para más detalles sobre el viaje o actividad) Contact the adult tour leader with any questions: Póngase en contacto con el líder adulto de la excursión si es que tiene preguntas: Name ___________________________________________________________________ Nombre Phone ___________________________ Teléfono Email ________________________________________________________________ Correo electrónico 680-673 2012 Printing Unit Swim Classification Record This is the individual’s swim classification as of this date. Any change in status after this date (i.e., nonswimmer to beginner or beginner to swimmer) would require a reclassification test performed by an approved test administrator. Changes and corrections to the following chart should be initialed and dated by the test administrator. SPECIAL NOTE: When swim tests are conducted away from camp, the camp aquatics director retains the right to review or retest any or all participants to ensure that standards have been maintained. Unit Number _________________ Date of Swim Test _______________ Full Name (Print) Medical Recheck (Draw lines through blank spaces.) Swim Classification Nonswimmer Beginner Swimmer 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 NAME OF PERSON CONDUCTING THE TEST: _______________________________________ Print Name _______________________________________ Signature _______________________________________ Qualification _______________________________________ Council/Agency (Red Cross, YMCA, etc.) UNIT LEADER: ______________________________________ Print Name 430-122 ____________________________________ Signature (OVER) Revised: March 2009 SWIM CLASSIFICATION PROCEDURES The swim classification of individuals participating in a Boy Scouts of America activity is a key element in both Safe Swim Defense and Safety Afloat. The swim classification tests should be renewed annually, preferably at the beginning of each outdoor season. Traditionally, the swim classification test has only been conducted at a long-term summer camp. However, there is no restriction that this be the only place the test can be conducted. It may be more useful to conduct the swim classification prior to a unit going to summer camp. All persons participating in BSA aquatics are classified according to swimming ability. The classification tests and test procedures have been developed and structured to demonstrate a skill level consistent with the circumstances in which the individual will be in the water (e.g., the swimmer’s test demonstrates the minimum level of swimming ability for recreational and instructional activity in a confined body of water with a maximum 12-foot depth). ADMINISTRATION OF SWIM CLASSIFICATION TEST (THE LOCAL COUNCIL CHOOSES ONE OF THESE OPTIONS): OPTION A (at camp): The swim classification test is completed the first day by camp aquatics personnel. OPTION B (Council conducted/council controlled): The council controls the swim classification process by predetermined dates, locations, and approved personnel to serve as test administrators. When the unit goes to summer camp, each individual will be issued a buddy tag under the direction of the camp aquatics director for use at the camp. OPTION C (At unit level with council-approved aquatics resource people): The swim classification test done at a unit level should be conducted by one of the following councilapproved resource people: Aquatics Instructor, BSA; Aquatics Cub Supervisor; BSA Lifeguard; BSA Swimming & Water Rescue; or other lifeguard, swimming instructor, etc. When the unit goes to summer camp, each individual will be issued a buddy tag under the direction of the camp aquatics director for use at the camp. TO THE TEST ADMINISTRATOR The various components of each test evaluate the several skills essential to the minimum level of swimming ability. Each step of the test is important and should be followed as listed below: SWIMMER’S TEST: Jump feetfirst into water over the head in depth, level off, and begin swimming. Swim 75 yards in a strong manner using one or more of the following strokes: sidestroke, breaststroke, trudgen, or crawl; then swim 25 yards using an easy resting backstroke. The 100 yards must be swum continuously and include at least one sharp turn. After completing the swim, rest by floating. BEGINNER’S TEST: Jump feetfirst into water over the head in depth, level off, swim 25 feet on the surface, stop, turn sharply, resume swimming as before, and return to starting place. Updated map of event s will be available prior to the event. 16 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Register at https://scoutingevent.com/?thelegacy
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