1. Healthcare

February 6-8 & 13-15, 2015
Important Exhibitor Information
ITEMS OF NOTE
•
Please note the move-in and move-out schedule on page 3.
•
Per fire code, the use of extension cords at the show is prohibited. Exhibitors
must plug in directly to an outlet or use a UL-approved surge protector with a tail
long enough to plug in directly to the outlet. If you have questions, contact Miami
Valley NARI before move-in to avoid the fire marshal not approving your booth's
electric prior to move-in.
•
NO balloons, inflated or deflated, are to be sold or handed out to attendees.
•
During move-in you will need to check in at door #1. We will then direct you to the
closest entry to your booth.
•
When arriving on days of the show, exhibitors are to enter through door #1 and
check in at the exhibitor check-in desk on the left side of the lobby. Please
ensure that your wristband is worn at all times.
•
All exhibitors must park in the Reynolds and Reynolds parking lot just past the
Expo Center on the right. Look for "Exhibitor Parking" signs. A shuttle will be
provided to and from this lot.
•
No exhibitors shall smoke in front of door #1. A designated door on the south
side of the Expo Center will be used for exhibitor smoke breaks. Contact show
management for details.
•
Onsite food is available for purchase thru Kohler Catering.
•
Tables, chairs, carpet and other items can be rented from Tradeshow Services
(937) 832-0144.
Page 1
HomeWorld Exhibitor Information
Please review and have all of your booth staff review this document as well.
Exhibitor's Packet
•
Items of Note
Page 1
•
HomeWorld Schedules
Page 3
•
HomeWorld Policies and Procedures

Show admittance
Page 4

Booth etiquette
Page 4

Power marketing
Page 5

Wrist bands
Page 5

Discounted tickets / Will call
Page 5

Parking information
Page 5

Tables, chairs and carpet
Page 6

Electric and wi-fi
Page 6

Booth and display equipment
Page 6

Shipping and storage
Page 6

Signs, posters and banners
Page 6

Smoking
Page 6

Balloons and food
Page 6
•
Tips for Success at HomeWorld
Page 7
•
HomeWorld Floor Plan / Map
Page 8
See our web site at www.mvhomeworld.com for this information and more.
For more information, contact:
John Adams
(937) 259-2106
[email protected]
Kim Fantaci
(937) 222-6274
[email protected]
Contact
www.mvhomeworld.com
John Adams, Cox Media Group Ohio
(937) 259-2016
[email protected]
Kim Fantaci, Miami Valley NARI
(937) 222-6274
[email protected]
Page 2
HomeWorld Schedules
Move In
Tuesday, February 3, 2015
Beginning at 8:00 a.m.
• 20x20 booths and larger
Wednesday, February 4, 2015
Beginning at 8:00 a.m.
• All Move in
Thursday, February 5, 2015
Beginning at 8:00 a.m.
• All Move in (vehicles prohibited in building after 12:00 p.m.)
Friday, February 6, 2015 *
8:00 a.m. to 12:00 p.m.
• All Move in (front entrance only)
* No vehicles allowed inside Dayton Airport Expo Center on Friday.
All move-ins on Friday to be done through door 1.
Show Schedule
Friday, February 6 & 13, 2015
Saturday, February 7 & 14, 2015
Sunday, February 8 & 15, 2015
4:00 p.m. to 9:00 p.m.
10:00 a.m. to 9:00 p.m.
10:00 a.m. to 5:00 p.m.
Move Out
** Sunday, February 15, 2015
Monday, February 16, 2015
5:30 p.m. to 9:00 p.m.
8:00 a.m. to 5:00 p.m.
** No one is to begin breaking down booths until after 5:00 p.m. or moving
out until 5:30 p.m. or until Expo floor is cleared of all attendees. For the
safety of all, we expect your full cooperation. ** No vehicles allowed in the
building until 6:00 p.m., if it is deemed safe by management.
HOW CAN YOU HELP US INCREASE ATTENDANCE?
Contact
www.mvhomeworld.com
John Adams, Cox Media Group Ohio
(937) 259-2016
[email protected]
Kim Fantaci, Miami Valley NARI
(937) 222-6274
[email protected]
•
If you have a newsletter or other mailings that will go out to your
customers or prospects prior to the event, include information about
HomeWorld 2015. We will be happy to furnish you with editorial information
for your mailings at no charge.
•
If you run electronic or print advertising prior to the show, add the
sentence, “See us at HomeWorld 2015, the first two full weekends in
February at the Dayton Airport Expo Center”.
•
Cox Media Group Ohio is capable of providing high quality, competitively
priced TV, radio, print and electronic advertising as well as newsletters or
mailings. Contact John Adams at (937) 259-2106 or
[email protected].
•
Use your social media to invite people to come see you at the HomeWorld.
Visit our Facebook page and “Like” us.
•
You can also use your website to advertise your participation in the show.
Give out our web address, www.mvhomeworld.com or link to it directly from
your site.
Page 3
HomeWorld Policies and Procedures
Exhibitors Show Admittance
IMPORTANT - Please Make Sure All Booth Staff Read This Notice:
Exhibitors and their booth staff must check in at the Exhibitor Check-In located on
the left side of the Expo Center lobby. Guests without passes must purchase a
ticket. Wrist bands allow unlimited admittance to wearer for that day and will be
given ONLY to Exhibitors and their staff.
•
Avoid inconvenience to you and to your personnel - it is YOUR
responsibility to insure that you and your employees have the appropriate
exhibitor's wristband (given at check in).
•
Guards and ticket takers are employed to take tickets and furnish show
security. They are NOT authorized to allow or negotiate admission to the
show to anyone without the appropriate ticket or wristband given at check
in.
•
Only one person is admitted for each wristband displayed. If friends or
relatives come without a ticket or pass they will NOT be admitted. You
must make provisions for them ahead of time or purchase a ticket.
Exhibitors are allowed entrance to the show one hour prior to the public show
hours each day; please check the schedules. For security purposes there can be
NO EXCEPTIONS to this rule.
Even though there are multiple entrances to the Dayton Airport Expo Center, only
one entrance will be open for admittance: Entrance #1 on the floor map or the
north entrance. Exhibit check-in is located on left side of lobby. Please inform all
booth staff of the show entrances and admittance rules.
Exhibitors are not permitted to smoke outside the main entrance to the Expo
Center. A specific door on the south side of the building will be utilized for vendor
smoking.
Payment Deadline - All contracts for space in HomeWorld 2015 must be paid in
full by the date indicated on your contract. Payment MUST be received in full to
begin move-in.
Booth Etiquette - Sharing one building successfully with so many other exhibitors
is highly dependent on some simple courtesies and consideration to your
neighbors. This is just a reminder of some professional courtesies that will
facilitate everyone having a positive experience:
Contact
www.mvhomeworld.com
John Adams, Cox Media Group Ohio
(937) 259-2016
[email protected]
Kim Fantaci, Miami Valley NARI
(937) 222-6274
[email protected]
Move in and Move out can be very hectic. We have additional staff inside the
building to make this process as smooth as possible. Please follow their
instructions, parking rules, your assigned move-in times and unloading inside the
building with a vehicle is limited to 15 to 30 minutes. Be considerate - do not block
others access to their booth. Remember others just like you are waiting to get in.
•
During the show, keep any sound coming from your booth at a
conversational level and contained to the booth and the area just in front
of it.
Page 4
•
All business must be conducted within the confines of your booth space not in the aisles and not walking through the exhibit hall.
•
Respect your neighbor's access to customers. Control your crowd. Make
sure that any person visiting your booth or your staff is not blocking the
front of other booths. If you need help with this, contact a member of the
HomeWorld Staff at the exhibitor check-in desk.
•
Door prizes and HomeWorld promotions are designed to generate more
attendees for you; therefore, they are limited to paid attendees. Exhibitors
and their staff are not eligible.
It becomes very awkward when the HomeWorld Staff and/or you have to deal with
these issues during the show, so please educate your staff beforehand. We
appreciate your assistance and cooperation - thank you!
Power Marketing - Your collective efforts can form a far-reaching, powerful
network that will multiply everyone's results. HomeWorld will be advertised on local
CBS network TV station WHIO-TV Channel 7, K99 FM, 95.3 The Eagle, Newstalk
1290 WHIO, in the Dayton Daily News, Springfield News Sun, JournalNews
newspapers and online media. With your help, we can expand this powerful
advertising/marketing campaign. Please refer to "How Can You Help
Increase Attendance” in this packet.
Wristbands - Call the NARI office at (937) 222-6274 to make special wristband
arrangements, delivery or to discuss the number of wristbands you need for booth
workers. Exhibitor wristbands allow access to the show during all show hours.
The following ration of exhibitor wristbands is based on booth size and should be
more than adequate to allow you the necessary flexibility in scheduling.
Booth Size
10’ x 10’
20’ x 20’
10’ x 20’
20’ x 30’
Exhibitor Wristbands (multiple access)
9
14
11
17
Discounted Tickets – Exhibitors may purchase discounted admission tickets for
use by family of staff, non-working staff and customers. Discounted tickets are $4
each (tickets sell for $7 at the show). Discounted tickets may be purchased in
advance by calling the NARI office at (937) 222 -6274, during move-in at the
exhibitor check-in desk or during show hours. The show offers a convenient Will
Call service.
Contact
www.mvhomeworld.com
John Adams, Cox Media Group Ohio
(937) 259-2016
[email protected]
Kim Fantaci, Miami Valley NARI
(937) 222-6274
[email protected]
Parking - Parking is one of the most important topics for both exhibitors and
attendees alike. To ensure your potential customers have the highest quality
experience, we ask that all exhibitors follow the parking policies.
•
All vehicles used by exhibitors to come to and leave the show each day
must park in the Reynolds & Reynolds lot. This lot is located past the
Expo Center and to the right. For your convenience, a shuttle will run to
and from this lot before, during and after the show
Page 5
•
Any vehicles, trucks or trailers that will stay at the Expo Center overnight
MUST be parked in the grass area across Dixie at the owner's risk.
•
There is to be NO Exhibitor parking in front of the main entrance or in
the parking lots nearest to the Expo Center.
Tables, Chairs and Carpet
If needed, these supplies are to be ordered from Tradeshow Services. These
service charges are in addition to your booth, and should be paid directly to
Tradeshow Services. Be sure to order in advance of the show to ensure adequate
time for installation scheduling and to avoid surcharges. This can be done by
visiting http://www.tradeshow-services.com/Exhibitor/index.html or calling (937)
832-0144.
Electric and Wi-Fi - Free 110-electric and Wi-Fi is available in Expo Center.
For those exhibitors needing power other than regular 110, please contact Miami
Valley NARI by emailing [email protected] or at (937) 222-6274 to make
arrangements. Special electric orders must be made prior to move-in.
Booth and Display Equipment - 8 foot back drapes and 3 foot side drapes are
furnished for each booth. Additional equipment can be rented from the Tradeshow
Services by visiting http://www.tradeshow-services.com/Exhibitor/index.html or
calling (937) 832-0144. Payment and arrangements should be made directly with
Tradeshow Services. Your display should be a minimum of 4” narrower than your
booth width. All booth activities and displays must be within your designated booth
dimensions.
Shipping and Storage - Exhibitors are responsible for their own shipping
arrangements. The Dayton Airport Expo Center and HomeWorld will not receive
nor store any vendor product, materials or equipment.
Signs, Posters and Banners - Signs, posters and banners are only authorized
within your booth space. Any use beyond your booth space is strictly prohibited
without prior approval. Unauthorized signs will be removed at your expense.
Signage is required to be professionally done. NO handwritten or amateur signs
will be allowed, as they detract from the professional appearance of the show.
HomeWorld reserves the right to remove any unprofessional, obstructive or
inappropriate signage. All signs must be removed at the end of the show.
Signage on stages and signs or banners hung from the ceiling of the Dayton
Airport Expo Center is at the discretion of the HomeWorld Management and
requires prior written approval.
Smoking - The Dayton Airport Expo Center is a smoke-free facility. Smoking is
not allowed in any part of the building. Exhibitors are not permitted to smoke
outside the main entrance to the Expo Center. A specific door on the south side of
the building will be utilized for vendor smoking.
Contact
www.mvhomeworld.com
John Adams, Cox Media Group Ohio
(937) 259-2016
[email protected]
Kim Fantaci, Miami Valley NARI
(937) 222-6274
[email protected]
Balloons and Food - Balloons cannot be sold or offered for free to attendees.
Food samples cannot be sold or offered for free to attendees. If there are
questions regarding these requirements or clarifications to the rules and
guidelines, contact a member of the HomeWorld staff at (937) 222-6274.
Page 6
Tips For Success at HomeWorld
Contact
www.mvhomeworld.com
John Adams, Cox Media Group Ohio
(937) 259-2016
[email protected]
Kim Fantaci, Miami Valley NARI
(937) 222-6274
[email protected]
•
Include staff in your pre-planning. They need to know what you want to
accomplish and what they should do to achieve those goals. Define your
goals in terms of immediate goals and long term net results. Solicit their
input for maximizing predetermined goals.
•
Make it easy for booth staff to do their job. Do they have the work
schedule? An exhibitor's wristband or staff ticket? Have they read all of
the exhibitor's information, including rules and regulations?
•
If you are doing a give-away, be sure that it works for you. Identify what
you want to accomplish with the drawing. Find a way to identify good
prospects (turn down a corner or place a grading symbol on the entry
blank as you deposit it into the entry box.) Preplan how you will manage
follow-up with prospects with a mailing list following the show. Cox Media
Group Ohio can create a customized plan using your list or targeted
demos. We offer creative design, list services and a turnkey
process! Consider including marketing/demographic questions on the
entry blank.
•
Network with the other exhibitors as they can be a valuable source for
information or they may be your next customer. Study the other displays
to see what might work for your company in the future.
•
Here is a list of things you are likely to want in your show kit: aspirin,
band-aids, sharpened pencils, note pads, business cards, sales materials,
tape, wire, Windex, paper towels, stapler (one that opens), Kleenex,
hammer, pliers, breath mints, a camera.
•
Be enthusiastic and have fun. Thousands of attendees are excited to be
attending HomeWorld. Let them know that you are happy they are there.
First impressions last a long time.
•
Decide how to present your company or product. Will it be more effective
to utilize demonstrations, interactive displays, set a mood, define your
style, capture the imagination, create curiosity, play a game, use color or
motion, inform and educate or create visual impact? Think outside the
box! Exhibitors sitting behind a table with literature are boring.
•
Design your exhibit space for the best possible results: Does it visually
send the right message? Will your display stand out from a distance? Will
it create a lasting impression that will still be remembered after the show?
Does it set you apart from your competition?
•
Know when to hire a pro. If designing an exhibit space or planning
promotional events is not your strength, or time doesn't allow for proper
attention, hire a professional.
•
Over-staffing your exhibit can be as detrimental as understaffing. People
are naturally intimidated when they are outnumbered or have to stand too
close to others.
•
Have you contracted enough space to adequately present your product
and to accommodate the crowd?
Design your exhibit so people can step into your exhibit space. Once they have
stepped into your space, you have earned their trust and that step is a strong
signal of their interest. Do not put a barrier between them and your product.
Page 7
Feruary 6-8 + 13-15, 2015
OverHead
Door
Duct
Passage Door
DAYTON EXPOSITION CENTER
603 604
Duct
Duct
Duct
601 602
Emergncy
Exit
OverHead
Door
Dock Doors
606 607
605
608
609
610 611
Duct
612 613
615
500 501 502 503
506
507
511 512
515 516 517 518
488
472
456 455
440 439
812
489 486
473 470
457
441
458 453
442 437
424 423
389
408 407
373 372
714
341
811
469
810
491 484
809
492 483
476 467
482
466
STAGE
375 370
427
342 339
355
387
425 421
359
307
309 306
327
354
360 353
10.0 ft
308
325
DEMO
406
STORAGE
14.0 ft
815
814
344
310 305
711
312
708
321
Overhead
20'x50'
444
434
807
Emergency
428 419
412 403
4
10' x 30'
336
361
20'x40'
429
351
478
446
417
Exits
480
479 464
313 302
331 318
315
Door
20'x30'
20'x40'
494 481
330 319
448
432
416
20' x 30'
20'x20'
400
20'x20'
365
381
3
349
333
317
300
Emergency
Exit
707
706
20.0 ft
806
Overhead
705
20'x30'
20'x20'
20'x50'
20'x20'
20' x 30'
804
250
245
243
2
240
134
30'x50'
30'x50'
20'x20'
20'x20'
136
20'x20'
138
140
Door
20'x20'
703
142
803
20'x50'
214
20'x20'
20'x30'
20'x20'
218
220
20'x30'
225
222
1
1
125
20'x30'
20'x20'
122
120
20'x30'
117
Concession
114
700
Area
800
100
Duct
Prepared By:
Tradeshow Services,Inc.
245 Huls Drive
Clayton Ohio 45315
(937) 832 - 0144 phone
(937) 832 - 1904 fax
www.tradeshow-services.com
INFO
Cintas
Duct
Duct
Utility
MEN
WOMEN
Utility
0 5' 10'
ENTRANCE
Duct
20'
40'
Duct