Clear Hills County Agricultural Trade Show EXHIBITOR/SPONSOR PACKAGE Saturday, April 11th, 2015 Dave Shaw Memorial Complex Hines Creek, Alberta Introduction 2 Sponsorship Opportunities & Exhibitor Information 3 Show Schedule 4 Floorplan 5 Registration Forms 6 Terms and Conditions 7 “Clearly an area of opportunity” Year Established: 1994 Expected Attendance: “Lots of people, great advertising for businesses!” T.V Fairview, AB +1500 Number of Booths: 90 Type of Show: Agriculture “A very busy well organized show.” T.H Grimshaw, AB “Excellent, well put together.” P.R Grande Prairie, AB “Surprised at how big it was! Loved the exposure; will come again if we can!” J.B Fairview, AB “We are very impressed with the tradeshow, great turnout “ A.F Fairview, AB “Good mood, great people – I appreciate it that people stop to talk. Love the help bringing stuff into the arena.” M.W Cecil The Clear Hills County Trade Show supports local community groups and non-profit organizations. The Trade Show attracts rural families, agricultural producers and town residents from surrounding areas. Exhibitors are invited to display their goods and services to the hundreds of people that pass through the door each year. Tickets are available for the Farmer’s Appreciation Banquet at 5:30 p.m. or the evening dance at 9:00 p.m. For the banquet you will be treated to a catered buffet supper and can enjoy the entertaining acappella group, Hoja. The day ends with an evening dance hosted by Hines Creek & District Agricultural Society. The Clear Hills County Agricultural Service Board wishes to extend their appreciation to returning exhibitors and past sponsors whose patronage has greatly contributed to the success of our Agricultural Trade Show. Lake, BC Have questions? Contact our team today! “It attracted many people which was great for my booth” A.F Worsley, AB CLEAR HILLS Main Contact Booth Booking Aaron Zylstra Sarah Hayward Phone: 780-685-3925 Phone: 780-685-3925 Email: [email protected] Email:[email protected] COUNTY AGRICULTURAL TRADE SHOW PAGE 2 Sponsorship Opportunities Show Sponsor ($2500 & up) Gold Sponsor ($1000-$2499) Elevate your impact at the Trade Show by being the Show Sponsor. As the Show Sponsor, your company will receive recognition throughout the event, including: Participate as the Gold Sponsor which offers high visibility and advertising for your company, including: ~Exclusive exposure at the Farmers’ Appreciation banquet ~ Live radio spots during the show ~And much, much more! ~Two tickets to the banquet ~Logo & name included in 2 newspaper ads prior to the show ~Major poster advertising throughout the trade show grounds ~And much, much more! Silver Sponsorship ($500-$999) Bronze Sponsorship ($100-$499) As a silver sponsor, your company will also get numerous opportunities to be well advertised at the event but also before the Trade Show, including: The Bronze level offers the opportunity to gain quick and valuable exposure to the entire Trade Show, including: ~Acknowledgement during Trade Show on public address system ~Advertising in the County newsletter ~Listing in the local newspaper ~And more! You may direct your sponsorship to specific venues at the Trade Show, which may include sponsoring any of the following: ~Farmers’ Appreciation Banquet with Hoja ~Kids Talent Show ~Activities for kids (clown, farm safety barn ect. ~Entrance gift bags ~Breakfast ~Trade Show admission ~Particular group or program (wagon rides, helping hands (4-H, Grad Class, Students union.) Exhibitor Information Booth Setup The following items are included for each exhibitor booth: ~ 2 Chairs ~Table ~ Table Cover and skirt ~ GST is included in all prices ~Limited additional tables are available for $25.00 ea. Indoor booths include: 8’ back draping, 3’ side wall draping & optional electrical outlets(110V) Draping Colors are silver and burgundy. Indoor Booth: 8x10ft wide display (Curling rink only) Outdoor Booth:10x20ft wide display area 10x10ft wide display area (Arena Only) Indoor Machinery Booth: 400 square feet (approximately) Outdoor Machinery Booth: 40x40ft Our best effort will be given to provide you with the booth of your request. Exhibitor set up is open Friday, April 10th, 2015 from 1:00 p.m.— 9:00 p.m. and Saturday morning, April 11th, 2015 from 7:00 a.m.— 9:00 a.m. Please use the east entrance. Helping Hands will be available after 3:00 p.m. on Friday and Saturday morning for assistance. Plan to complete your booth set up early to allow time to enjoy our delicious Toonie Breakfast from 8:00 a.m.— 10:00 a.m. Saturday morning. Exhibits will be PAGE 3 accessible to public during the pancake breakfast from 8:00 a.m. to 10:00 a.m. Show Schedule Friday Spring Fair Entries accepted by the Hines Creek Ag. Society 11:00 a.m.— 2:30 p.m. Exhibitor Booth set up 1:00 p.m.— 9:00 p.m. Location Community Hall Saturday Exhibitor Booth set up 7:00 a.m.— 9:00 a.m. Toonie Pancake Breakfast 8:00 a.m.— 10:00 a.m. Main Entrance Official Opening of Trade Show 10:00 a.m.— 5:00 p.m. Arena & Curling Rink Wagon Rides 10:00 a.m.— 5:00 p.m. Hines Creek Spring Fair Exhibits 10:00 a.m.— 3:00 p.m. Community Hall Food Booth Open 11:00 a.m.— 4:00 p.m. Curling rink & out side entrance Hines Creek Arts & Crafts Club display & lunch 11:00 a.m.— 5:00 p.m. Upstairs above lobby Kids Talent Show 1:30 p.m.— 2:30 p.m. Arena Presentation of Spring Fair prizes 3:00 p.m. Community Hall Tradeshow Closes & Exhibitor Booth Cleanup 5:00 p.m.— 6:00 p.m. Farmers’ Appreciation Banquet Featuring: Hoja 5:30 p.m.— 8:30 p.m. Evening Dance hosted by Hines Creek & District Ag. Society 9:00 p.m.— 2:00 a.m. Payment Information Payments for the Trade Show registration shall be made to: Clear Hills County PO Box 240 Worsley, Alberta T0H 3W0 Register before March 30th to receive early bird booth registrations. We do not accept credit card over the phone. Cancellation Terms Booth cancellations after March 30th, 2015, may be refunded 75% of the booth registration fees. Insurance Requirements Insurance Requirements: Exhibitors are informed that injury or damage occurring to the public or employees in their leased booth are covered by a Commercial General Liability policy. It is the responsibility of each and every exhibitor to arrange their own insurance coverage and will be required to provide a Certificate of Insurance as proof of General Liability with liability limits of no less than $2,000,000 naming Clear Hills County as Additional Insured. Homeowners and Tenants Insurance will not be accepted unless you have a home based business extension in which case a Certificate of Insurance as above will be required. Clear Hills County assumes no responsibility for loss or damages to Exhibitors displays, materials, supplies, etc. at any time. Exhibitors that do not have a Commercial General Liability policy or a homeowners/tenants package with a home based business extension may try PAL Insurance Brokers Canada Ltd. They can apply online at palcanada.com for Exhibitor/Vendor Booth & kiosk Liability policy. We require a Certificate of Insurance to finalize booth registration. If Certificate of Insurance is not provided your booth preference will not be reserved and your booth registration will not be complete until all information is received. PAGE 4 PAGE 5 Registration Form April 11, 2015— Dave Shaw Memorial Complex, Hines Creek, Alberta Company/organization: Contact Name: Address: Postal Code: Telephone No: Cell No: Email: Fax No.: Sponsorship Show Sponsor: $ Gold Sponsor: $ Silver Sponsor:$ Bronze Sponsor:$ *For Show, Gold, Silver and Bronze sponsors a high resolution digital logo is required for advertising purposes. Exhibitors Booth Early Bird Price (March 30th) Price after the deadline Curling rink standard booth(8x10ft) $100.00 $125.00 Arena Standard Booth (10x10) $150.00 $175.00 Indoor machinery booth (20x20) $350.00 $375.00 Outdoor machinery Booth(40x40) $150.00 $175.00 Standard Outdoor Booth (10x20) $75.00 $100.00 Options: Additional Table $25.00 $50.00 Option: Additional Chairs $0.00 $0.00 Banquet Ticket (Adult 15+) $25.00 $25.00 Banquet Ticket (Youth 8-14) $10.00 $10.00 Banquet Ticket (7 & under) Free Free Quantity required Power ($25) Total Sponsorship total: Grand Total: Booth No. preferences: (List 3) List of products or services you will be advertising/selling: Please send cheque or money order to: Clear Hills County Box 240 Worsley, AB T0H 3W0 Check List Registration Form Exhibitor Agreement Certificate of Insurance (page 4) Payment EXHIBITOR AGREES TO THE FOLLOWING TERMS AND CONDITIONS 1. Clear Hills County reserves the right to assign booth locations with respect to general appearance, public interest, noise levels, and product involved. Agriculture related products and services will be given preference. 2. The Exhibitors will hold Clear Hills County harmless for any damage, expense, or liability arising from any injury or damage to said Exhibitor, its agents, servants or employees, resulting from any acts or omissions of the Exhibitor, its agents, employees or representatives, from which the Exhibitor is legally responsible. 3. Exhibitors are entirely responsible for leased space and agree to reimburse for any damage to premises, furnishings, or equipment occurring in the area leased under this agreement, providing such damage is due to negligence of the Exhibitor, its servants, agents or others for whom the Exhibitor is, in law, responsible. 4. Exhibitors are informed that injury or damage occurring to the public or employees in their leased booth should be covered by adequate insurance coverage provided by the Exhibitor. Clear Hills County assumes no responsibility for loss or damages to Exhibitors’ displays, materials, supplies, ect. At any time. 5. Clear Hills County will not assume any responsibility for theft and/or pilferage of Exhibitor’s displays. Security will be on site during the entire show. 6. Clear Hills County reserves the right to control the extension of materials or displays beyond the booth limits. This will not be permitted. 7. The Exhibitor agrees to remove the exhibit equipment from the show building by 6:30 p.m. on the day of the show, and not before 4:30 p.m. 8. Clear Hills County has the authority to establish and interpret rules and regulations necessary for the orderly conduct of exhibitors and/or their agents for the mutual benefit of all parties. 9. Exhibit can not impede escape exits. I, tions stated above. (please print) have read, understand and agree to the terms and condi- Position/Title: Company/Organization: Signature: Date: PAGE 7