Alabama Medical Directors Association 2015 Exhibitor Opportunities Mid Winter Meeting Saturday, January 31, 2015 Hyatt Regency at the Wynfrey Hotel Birmingham Annual Meeting Thursday, July 30 - Sunday, August 2, 2015 Sandestin Golf and Beach Resort Destin, Fla. ALMDA 19 S. Jackson Street Montgomery, Ala. 36104 (334) 954-2500 | Fax (334) 269-5200 www.almda.org About ALMDA... The Alabama Medical Directors Association (ALMDA) is a professional association of physicians and other professionals practicing in the long term care continuum, dedicated to excellence in patient care by providing education, advocacy, information and professional development. For 20 years, ALMDA has worked to achieve this mission through the support of its membership and the educational programs it offers to healthcare professionals statewide. The Alabama Medical Directors Association is requesting your support by exhibiting your products/services at this meeting. The Association leadership is extremely grateful for your consideration to support our conference. Your support allows us to continue with these educational offerings to our members and attendees. I hope this will encourage you to participate in the various sponsorships our conference needs. Without your continued support we would not be able to continue with this imperative endeavor. Exhibitor Guidelines... 2015 Meeting Dates Shipping Booth and Exhibit Materials Mid Winter Conference The Wynfrey Hotel, Birmingham January 31 Exhibitors should make arrangements with host hotels for receiving and shipping of exhibit materials. ALMDA staff will not be liable for storing, transporting or retrieving any exhibitor materials to or from the hotel or other facility. Annual Conference Sandestin Golf and Beach Resort Destin, Fla. July 30 - August 2 At the end of the event, please make sure you have made arrangements for your booth materials before you leave the venue. ALMDA will not be responsible for anything left in the Exhibit Hall at the end of the day. Exhibit Setup Exhibit space includes one display table, two chairs and trash can. Pipe and drape is not available. Exhibitors may use stand-alone or table-top exhibits. Electrical Service Please indicate on the reservation form if you need access to electricity. ALMDA staff are happy to make this accommodation for you, but we need to know in advance of your arrival. Exhibit Staff and Event Attendance Exhibit registration includes attendance for up to two representatives, display time, meals and receptions. Please update ALMDA staff as soon as possible if your attendee changes. Cancellation Policy The deadline to cancel exhibit space is 60 days prior to the date of the event. Cancellations must be in writing by mail or e-mail and will not be accepted by telephone. If a company fails to cancel by the 60-day cut-off, it will be listed as a “No show” and the company will not receive a refund. Special Requests If you have a special request for booth placement in the Exhibit Hall to accommodate pop-up displays or other media, please let us know. We are happy to fulfill requests if we are able. Representatives of ALMDA strive to make each event worthy of attendance by our members and patrons. If you have questions regarding the Exhibit Hall, please contact Jill Smith at (334) 596-0663 or by e-mail at [email protected]. 2015 ALMDA Exhibitor Registration Form PLEASE PRINT CLEARLY. Exhibiting Company Name ________________________________________________________________________________ Attending Rep(s) Name(s) _________________________________________________________________________________ Attending Rep(s) E-mail(s)__________________________________________________________________________________ Phone: ______________________________Fax: _____________________________Cell: ________________________________ Address ___________________________________________________________________________________________________ City/State/Zip _____________________________________________________________________________________________ Exihibitor Opportunities Registration deadline for Mid Winter Conference (Jan. 31, 2015) is Dec. 31, 2014 .........................................  $450 Registration deadline for the Annual Conference (July 30 - Aug. 2, 2015) is June 30, 2015 ...........................  $900 Register for Both Events and save $200 ..............................................................................................................  $1,150 Sponsorship Opportunities Extend your brand outside the Exhibit Hall by sponsoring one of the following: Mid Winter Sponsorships Breakfast.................................................................................................................................................................  $1,000 Break .......................................................................................................................................................................  $1,000 Lunch ......................................................................................................................................................................  $2,000 Annual Conference Sponsorships Breakfast.................................................................................................................................................................  $1,000 Break .......................................................................................................................................................................  $1,000 Lunch ......................................................................................................................................................................  $2,000 Grand Total (Exhibitor and Sponsorships) ........................................... Make checks payable to ALMDA. $_________ Will you need electricity? Will you donate a door prize?  Yes  No  Yes  No List competitors not to be located near. ____________________________________________________________________ Signature _________________________________________________________________________________________________ Your signature acknowledges your understanding that exhibitors assume all responsibilities and agree to protect against all claims, losses and damages to persons or property. ALMDA shall not be held responsible for any claims, losses and/or damages to persons or property. ALMDA reserves the right to reject a company or agency as an exhibitor without explanation. INSTRUCTIONS: Return signed form with your payment to Jill Smith, P.O. Box 1900, Montgomery, AL 36102. Or, to pre-reserve your booth (recommended), fax this form to (334) 269-5200 or e-mail it to [email protected] and note that payment will follow under a separate cover. ALMDA Tax ID#: 63-1132493