BHARAT COKING COAL LIMITED (A subsidiary of CIL) Office of the General Manager Bastacolla Area PO. Jharia DT. Dhanbad. Ref. BCCL/IX/14/AGM GM/SOR/TPTN/ 2854 Dated: 30.01.2015 NOTICE INVITING DISCOUNT BID Discount bid in terms of /Te are invited in sealed cover from registered eligible eli contractors under BCCL for transportation of 1,00,000 Te Coal from Coal Dump No.13-E No.13 of Rajapur OCP(Deptt) to BNR railway siding via Feeder Breaker of Bastacolla Area under Discount Bid” on SOR 2013 2013-15 for a period of (02) Two months. Description of work:- at Diesel Base Price of Sl. No 1 Description of Work 55.60 litre. Lead Quantity in(Te 1,00.000 Transportation of coal from Rajapur OCP Coal 6-7 Dump No.13(E North of 14 No. coal dump ) of ROCP/ S.Jharia to BNR Railway Siding Feeder Breaker Hopper. 2 Loading of coal into Tipper by Pay loader at 1,00.000 Coal Dump No. 13 E of ROCP/SJ 3 Transportation of coal from BNR Railway 0-1 1,00.000 Siding Feeder Breaker chute to BNR Railway Siding . 4 Loading of coal into Wagon by Pay loader at 1,00.000 BNR Railway Siding 5 Picking 1,00.000 6 CCA 1,00.000 Total Rupees One Crore Twenty nine Lakh Four thousand only without Service Tax. Rate SOR Total Amount 65.93 65,93,000 11.62 11,62,000 20.13 20,13,000 11.62 11,62,000 18.74 1.00 18,74,000 1,00,000 1,29,04,000 Service Tax will be paid as extra including in the cases of Reverse Charge Mechanism in which it has to be deposited directly to the Service Tax Department.. CENVAT Credit is to be availed by the paying authority as per rule on the basis of Cenvatable Invoice disclosing osing the Service Tax component separately Availability of Bid Documents Form – Bid Documents comprising of this notice along with respective bill of quantities for the above may be collected from the Office of the undersigned during working hours from 02.02.2015 to 10.02.201 2015 or may be downloaded free of cost from the official website of BCCL i.e. http://bccl.gov.in Date of receipt of Discount Bid : 11.02.2015 from 10.00 AM to 01.00 noon Date of opening of Discount Bid – On 11.02.2015 at 4.00 PM in the office of the AM(Planning), Bastacolla Area in presence of the Bidders or his authorized representatives. Place of submission of Discount BidBid Office of the Area Manager(Plng), Bastacolla Area¸ BCCL. Validity period of Discount Bid Offers – The rates offered shall remain valid up to four months from the issue of work order. Contd…P/2 P/2 General Instructions for submission of Discount Bid 1. The Contractor is required to submit his/their Discount Offer is sealed cover giving reference to his notice number and date as well clearly superscripting the cover with the name of the work. In case of downloaded form, it shall be written on the ‘Discount Bid’ Form that it is downloaded from the website. 2. The Bidder is encouraged to visit and examine the Site of Works and its surroundings and obtain all information that may be necessary for submitting the Bid. The cost of visiting the Site shall be at the Bidder’s own expenses and it shall be deemed that the bidder has visited the site/area. The Bidder shall offer for the Whole Works as described in bill of quantity submitted by the bidder , however, the Employer reserves the right to allot part of the work at their discretion and no claims, whatsoever, shall be entertained in this regard. The Bidders shall fill in rates and prices for all items of the works described in the bill of quantities. Corrections, if any, shall be made by crossing out, initialing, dating and rewriting. Any Bid received by the Employer after the deadline prescribed in the Discount Bid Notice due to any reason what so ever will not be accepted. Information relating to the examination, clarification¸ evaluation and comparisons of Bids and recommendations for the award of the Contract shall not be disclosed to Bidders or any other persons not officially concerned with such process until the award to the successful Bidder has been announced. Any effort by a Bidder to influence the Employer’s processing of the Bids or award decision may result in the rejection of his Bid. Bids determined to be substantially responsive will be checked by the Employer for any arithmetical error. Errors will be corrected by the Employer as follows: Where there is a discrepancy between the amounts in figures and in words, the amounts in words will govern; and Where there is discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern. Discrepancy in totaling or carry forward in the amount quoted by the Contractor shall be corrected. 3. 4. 5. 6. 7 a) b) c) 8. The tendered sum so corrected and altered shall be substituted for the sum originally tendered and considered for acceptance instead of the original sum quoted by the Bidder along with. The amount stated in the bid will be adjusted by the employer in accordance with the above procedure for the correction of errors and, shall be considered as bidding upon the Bidder. 9. The Bidder, whose Bid, has been accepted, will be notified of the award by the Employer prior to the expiration of the Bid validity period by Cable¸ Telex or Facsimile confirmed by Registered Letter. The Letter (hereinafter and in the conditions of Contract called the “Letter of Acceptance”) will state the sum that the Employer will pay the Contractor in consideration of execution and completion of the work by the Contractor as prescribed by the Contract (hereinafter and in the Contract called “The Contract Price”). The notification of award will constitute the formation of Contract, subject only to the furnishing of a Performance Security/Initial Security Deposit in accordance conditions of SOR 10. (b) (a)Contractors are to employ, to the extent possible, only local project affected people and pay wages not less than the minimum wages fixed by the Laws of the Land. Contractors shall produce documents for deployment of sufficient no of tippers and pay loader as applicable. And also fulfill the requirement of circular as received from CMC,BCCL in time to time also incorporate GPS System in vehicle. 11 Escalation /Descalation Rates shall be applicable as per SOR Norms. Contd.P/3 3 Additional Provision:12(A) Clause No.30.2 of Instruction to Bidders Performance Security should be 5% of awarded value of contract amount Or 10% of awarded value of contract amount (i.e. 5% Performance Security and 5% Retention Money of awarded value of contract amount) for the contract of less than one year duration. Performance Security as mentioned above should be submitted within 28 days of receipt of LOA by the successful Bidders in any of the Form given below:a) A Bank Guarantee in the Form given in the Bid document (from any Nationalized Scheduled Bank payment at the Branch at Dhanbad/Kolkata. b) Government securities, FDR of any other form of deposit6 stipulated by the owner. c) Demand Draft drawn in favour of Bharat Coking Coal Limited on any Schedule Bank payable at the Branches at Dhanbad. The bid security deposited in the Form of Bank Guarantee shall be duly discharged and returned to the Contractor. The bid security deposit in the form of Demand Draft shall be adjusted against the Security Deposit If performance security is provided by the successful bidders in the Form of Bank Guarantee payable at the Branch at Dhanbad/Kolkata) it shall be issued either – a) At Bidder’s option by a Nationalized /Scheduled Indian Bank Or b) by a Foreign Bank located in India and acceptable to the employer c) the validity of the Bank Guarantee shall be for a period of one year for the contract of loss than one year duration. Failure of the successful bidder to comply with the requirement as above shall constitute sufficient ground for cancellation of the award of work and forfeiture of the bid security. However if the contractor fail to submit the performance security within 28 days of receipt of LOA due to some reasons or otherwise and if the Management takes it to the reasonable this period of within 29 days of receipt of LOA may be waived and the Agency can be allowed to submit the performance security up to an extended period as deemed fit with the approval of CMD, BCCL. B) Clause No. 4.3 of General Terms and Conditions. If Performance Security is provided by the successful bidders in the form of Bank Guarantee (payable at the Branch at Dhanbad/Koltake it shall be issued either. a) At Bidder’s option b y Nationalised/Scheduled India Bank or b) By Foreign Bank located in India and acceptable to the employer c) The validity of the Bank Guarantee shall be for a period of one year for the contract of less than one year direction. In case of failure of contractor to extend the validity of initial Bank Guarantee/Scheduled Bank Guarantee for performance security as above. It will be encashed 4 C) Clause No.II(Vii) of General Terms and Conditions: II(Vii)(a) All duties, taxes and other levees payable by the contractor under the contract or by any other cause as applicable on the last date or submission of tender, shall be included in the rates, prices and the total Bid prices submitted by the Bidder. All incidentals overheads etc. as may be attendant upon execution and completion of works shall also be included in the rates, prices and the Bid price submitted by the Bidder. However, such duties levies etc. which is notified after the last date of submission of tender and / or any increase over the rate existing on the last date of submission of tender shall be reimbursed by the Company on production of documentary evidence in support of payment actually made to the concerned authorities. Any decrease in duties taxes, levies etc. as above shall be recovered by the Company. b) Service Tax applicable for this work will be paid by the contractor, hence the rate in the BOQ/Price Bid to the quoted by the bidder should be inclusive of Service Tax. After award of work, contractor shall mention the Service Tax Registration No. ,rate and amount separately in the bill. D) Clause 9.02 of ‘Special Terms and Conditions’ Clause 9.02 of ‘Special Terms and Conditions- Deleted. II.(xi) The contractor/ contractors shall have to make payment to all workers engaged in line with the following:Minimum wages to the contractor workers of different categories Categories of Employee Basic Rate (per day) Unskilled 464.00 Semi-skilled /Unskilled Supervisory 494.00 Skilled 524.00 Highly skilled 554.00 Categorisation of contractor ‘s workers into Unskilled, Skilled and Highly skilled shall be as per the norms adopted by the Ministry of Labour & Employment, Govt. of India for non-cal mines. Whether the existing rates of wages of any employee based on contract or agreement or otherwise are higher than the rates, the higher rates shall be protected and treated as the Minimum rates of wages for the contractor workers VDA for Industrial workers shall be Nil as on 01.11.2012 and the revised ate of VDA shall be paid over the consumer price index 202.83(base 2008=100) from 1st April and 1st October in every year as notified by Ministry of Labour & Employment, Govt. of India for the workers employed in scheduled employment for Non-coal mines . Further contractor has to proved benefits of Provident Fund for the workmen employed by him for the work as per laws prevailing under provisions of CMPF and Allied Schemes and Miscellaneous Provisions Act as per CMPF Act 1948 and CMPS 1998 or Employees Provident Fund and Miscellaneous Provision Act 1952 as the case may be Contractor/ contractors shall have to ensure implementation of CMPF and Miscellaneous Provisions Act 1948 and allied schemes framed there under in respect of workers deployed by him/than and will have to recover statutory dues and deposit the same along with employer’s contribution(contractor’s share) to respective CMPF Office and to submit statutory returns under intimation to principal employer. 5 13 14. 15 16 As and when communicated by competent authority , in case of any change in further in the rate of payment of the wages to the workers of the contractor, the difference between the already paid and the revised rate of payment of wages during the contract period, will be reimbursed as per the laid down procedure of the company, on production of the documentary proof of payment of difference of wages by the concerned contractor to their workers engaged by him for the Matter related to any dispute or difference arising out of this tender and subsequent contract awarded based on the Bid shall be subjected to the jurisdiction of the Dhanbad Court only. All the coal transportation tippers/trucks must be covered properly to avoid dust generation during transportation of coal Performance in last assignment of the contractor should be considered for entitlement of participation in the Discount Bid. Panel action in case of failure on the part of the Bidder. The registration of the SOR Contractor shall stand cancelled and withdrawn in case the successful Bidder, fails within the specified time limit to furnish the required performance Security/ Initial Security Deposit, sign the Agreement and the Bidder does start the work within stipulated time. Once a SOR registered Contractor is penalized on this Court, he may as a special cases appeal to the Director Technical, BCCL, for Re-registration for which the de-listed SOR Contractor will have to deposit 10,000/- towards Re-registration fee(non-refundable) on receipt of demand from BCCL Management to deposit the same. However, Re-registration of a de-listed SOR Contractor will be on the sole direction of BCCL Management. The Company is not under any obligation to accept the Lowest Bid and reserves the right to reject any or all Discount Bids without assigning any reasons what-so-ever and also to distribute the work and allot the work’s to more than one Bidder at its sole discretion. The tender document may be downloaded through our official Web Site www.bccl.gov. in. Addl. General Manager Bastacolla Area Copy to:1. D(T)OP, D(T)P&P, BCCL. Koyla Bhawan. 2. CVO (Vig.), BCCL. Koyla Bhawan. 3. CGM(CMC), BCCL. Koyla Bhawan. 4. All CGM/GM, All Areas of BCCL –With a request for giving wide circulation in their respective areas. 5. All Project Officer, Bastacolla Area. 6. GM, Bastacolla Area. 7. Area Finance Manager, Bastacolla Area. 8. All Registered SOR Contractor (by registered Post): BCCL will not be responsible for postal delay. 9. Area Notice Board. 10.HOD (System), Bastacolla Area, BCCL-with a request for publishing in BCCL website.(Soft copy alongwith forwarding letter enclosed). You are requested to upload this Notice Inviting Discount Bid on or before 31.01..2015 DISCOUNT BID FORM Bill of Quantity for the work of transportation of 1,00,000 Te Coal from Coal Dump No.13-E of Rajapur OCP to BNR railway siding via Feeder Breaker of Bastacolla Area under Discount Bid” on SOR 2013-15 for a period of 02(Two) months. Issued to M/s Dated: Ref. BCCL:IX:14:AGM:SOR:TPTN: 2854 Dated: 30.01.2014 Description of work:Sl. No 1 2 3 4 5 6 Description of Work Lead Rate SOR Total Amount 6-7 Quantity in(Te 1,00.000 Transportation of coal from Rajapur OCP Coal Dump No.13(E North of 14 No. coal dump ) of ROCP/ S.Jharia to BNR Railway Siding Feeder Breaker Hopper. Loading of coal into Tipper by Pay loader at Coal Dump No. 13 E of ROCP/SJ Transportation of coal from BNR Railway Siding Feeder Breaker chute to BNR Railway Siding . Loading of coal into Wagon by Pay loader at BNR Railway Siding Picking CCA 65.93 65,93,000 - 1,00.000 11.62 11,62,000 0-1 1,00.000 20.13 20,13,000 - 1,00.000 11.62 11,62,000 - 1,00.000 1,00.000 18.74 1.00 18,74,000 1,00,000 Total 1,29,04,000 Rupees One Crore Twenty nine Lakh Four thousand only without Service Tax . Discount over estimated amount (to be stated both in words and figures by the bidder)____________ ____________________________________________________________________________________ Signature of Bidder with seal Signature of issuing authority