1. Healthcare

OPEN TO INTERNAL AND NON-REPRESENTED
MEMBER STATES CANDIDATES
Position Title
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Duty Station :
Classification :
Type of Appointment :
Resource Management Officer
Estimated Start Date
:
Conakry, Guinea
Official, Grade P3
Special short term,
Nine months with possibility of extension
As soon as possible
Closing Date
:
February 16, 2015
Reference Code
:
SVN2015/16(O)-INT
Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for
the benefit of all. It does so by providing services and advice to governments and
migrants.
IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be
favorably considered:
Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Burundi, Cambodia, Cape
Verde, Cameroon, Central African Republic, Czech Republic, Comoros, Djibouti, El
Salvador, Gabon, Gambia, Guyana, Holy See, Iceland, Israel, Lesotho, Libya,
Luxembourg, Madagascar, Maldives, Malta, Marshall Islands, Montenegro, Micronesia,
Mongolia, Namibia, Nauru, Papua New Guinea, Paraguay, Republic of Congo, Saint
Vincent and the Grenadines, Samoa, Seychelles, Somalia, Suriname, Swaziland,
Tanzania, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen
Applications from qualified female candidates are especially encouraged.
Context:
Under the direct supervision and overall guidance of the Chief of Mission (CoM) in
Conakry, and in coordination with relevant units in Headquarters (HQs), Administrative
Centers, the Regional Office, and in close coordination with the Migration Crisis
Coordinator (MEC) and Department of Resources Management (DRM) Crisis Support for
L3 Emergencies, the successful candidate will be responsible and accountable for
managing the budgetary, financial, human resources and administrative functions of the
mission and its sub-offices.
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Core Functions / Responsibilities:
1.
Monitor and oversee the financial management for all activities including the
oversight of financial expenditure and accountability; and undertake financial
analysis of all activities for Guinea and its sub-offices.
2.
Prepare donor financial reports in accordance with IOM regulations and
established procedures.
3.
Maintain appropriate internal controls to safeguard the Organization’s assets,
control cash and prevent fraud.
4.
In coordination with project managers prepare programme and budget reports
and proposals and review monthly accounts of the mission.
5.
Supervise the management of the treasury by forecasting cash flows according to
activities in Guinea office and its sub-offices and ensuring daily control of funds
disbursed; ensure funding is received in accordance with donor agreements.
6.
Oversee budget control process and analyse variances between budget and
actual expenditures based on the donor agreement. Evaluate monthly financial
reports for all projects and take action to resolve anomalies and unusual trends.
7.
Assist the CoM and project managers in the preparation of the budget for new
projects involving activities of the Guinea office.
8.
Ensure that project managers comply with general instructions of IOM and
relevant permanent instructions for the whole mission.
9.
Inspect payroll versus budgets, ensuring that salaries are correctly allocated to
projects consistent with IOM’s projectization criteria.
10.
Assist CoM in managing the human resources function and make
recommendations on recruitment and personnel administration. Apply internal HR
policies, rules and regulations and make recommendations for resolving difficult
or sensitive cases.
11.
Supervise and train local staff on IOM's administrative/financial policies and
procedures. Undertake regular travel to sub-offices to build financial management
capacity of Admin/Finance staff in the field and ensure that IOM rules and
regulations are followed.
12.
In coordination with Project Managers and the Procurement and Logistics Officer,
perform spot checks to service providers/contractors on financial part for project
implementation.
13.
In cooperation with the CoM and the Procurement and Logistics Officer, ensure
validity of contracts with suppliers of goods and services as well as related
administration authorities.
14.
Perform such other duties as may be assigned.
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Required Competencies
Behavioural
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Takes responsibility and manages constructive criticism;
Works effectively with all clients and stakeholders;
Promotes continuous learning; communicates clearly;
Takes initiative and drives high levels of performance management;
Plans work, anticipates risks, and sets goals within area of responsibility;
Displays mastery of subject matter;
Contributes to a collegial team environment;
Creates a respectful office environment free of harassment and retaliation and
promotes the prevention of sexual exploitation and abuse (PSEA);
Incorporates gender-related needs, perspectives, and concerns, and promotes
equal gender participation;
Displays awareness of relevant technological solutions;
Works with internal and external stakeholders to meet resource needs of IOM.
Technical
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Effectively applies knowledge of multiple financial disciplines to monitor and
manage the work of staff;
Effectively applies knowledge of relevant financial discipline;
Develops/ follows internal control procedures to prevent fraud and
mismanagement;
Ensures application of institutional financial policies and guidelines;
Advocates incorporation of financial considerations into processes and
procedures;
Effectively applies knowledge of relevant Human Resources theories and
practices, and Recognizes their application within existing IOM processes;
Delivers Human Resources solutions customized to the needs of IOM;
Anticipates and understands internal and external issues and opportunities that
may impact the human resources landscape of IOM;
Adapts best Human Resources practices to the requirements of IOM to facilitate
the achievements of strategic objectives.
Emergency and Crisis
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Works effectively in high-pressure, rapidly changing environments;
Coordinates actions with emergency response actors and making use of
coordination structures;
Supports adequate levels of information sharing between internal units, cluster
partners, IOM and other emergency response actors;
Establishes and maintains effective relationships with implementing partners;
Makes correct decisions rapidly based on available information.
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Required Qualifications and Experience
Education
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Master’s degree in Finance, Accounting, Public Administration, Business
Administration or a related field from an accredited academic institution with five
years of relevant professional experience; or
University degree in the above fields with seven years of relevant professional
experience.
Professional certification as Chartered Accountant or Certified Public Accountant
is an advantage.
Experience
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Experience in management, humanitarian and complex project implementation,
liaison with governments and international agencies;
Practical experience in IOM administrative and financial management, budget
monitoring, cash management and internal control procedures; knowledge of
IOM finance, procurement and HR procedures and rules;
Experience in providing direct assistance or definitive hands-on experience with
refugees, asylum seekers and other beneficiaries;
Experience with project implementation, scheduling and deployment of
resources; management experience in the field of humanitarian assistance;
High level of computer literacy, in particular, experience in computerized
accounting systems and software; knowledge of MS Office specifically EXCEL;
knowledge of IOM accounting systems, software and procedures (SAP a distinct
advantage);
Previous work experience in the region an advantage.
Languages
Fluency in English is required. Working knowledge of French is an advantage.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM eRecruitment system, by February 16, 2015 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly
filled in and submitted with a cover letter not more than one page specifying the
motivation for applications.
Only shortlisted candidates will be contacted. You can track the progress of your
application in your personal application page in the IOM e-recruitment system.
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Posting period:
From 02.02.2015 to 16.02.2015
Requisition: SVN 2015/16 (O) - Resource Management Officer (P3) - Conakry, Guinea
(54637585) Released
Posting: SVN 2015/16 (O) - Resource Management Officer (P3) - Conakry, Guinea (54637586)
Released
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