1. Healthcare

Government of Odisha
Department of Higher Education
*******
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No.:
/HE, Dated:
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/01/2015
+fE - Ft_ - 'JJ - L HS £_ - '1/ ' it (N-)
From
Shri D,P Behera, lAS
Additional Secretary to Government
To
The Director,
Information & Public Relation Department,
Govt, of Odisha
Sub: Publication of Expression of Interest on e-valuation.
Sir,
I am directed to enclose herewith copy of an advertisement regarding e-valuation
for the Session 2014-15, The advertisement may please be published in the following
newspapers on 30/01/2015
SL#
1
Language
English Newspapers
2
Odia Newspapers
Name
The
The
The
The
The
The
Times of India,
New Indian Express,
Telegraph
Samaj,
Dharitri
Sambad
Ene!: Both hard copy & soft copy of the advertisement in a CD,
e-Mail: [email protected]
you:~
~.~
AdditionalSecretaryt~t-;Zl,J,t
Memo No.
\ 9?9
IH.E., Dated: ~/01/2015
\
Copy forwarded to the State Portal Head, IT Center State Secretariat, Odisha is
kindly requested to publish the EoI in the state portal www.odisha.gov.in.
Expression of Interest (EoI)
For
SCANNING, IMAGING AND ON-SCREEN
EVALUATION OF ANSWER BOOKS
Government of Odisha
Higher Education Department
pg. 1
Table of Contents
Part -1 General Terms
1.
2.
3.
4.
5.
6.
7.
Goals of this Expression of Interest (EoI)
EoI Issuing Authority
Tentative calendar of Events
Availability of the EoI documents
Bidder’s conference
EoI Processing fees
Venue and Deadline for Submission of proposals
Part -2 Scope of Work and Services
1. Background
2. Scope of Work
Part -3 Bidding Terms & Pre-qualification Criteria
1.
2.
3.
4.
5.
6.
7.
8.
Conditions under which EoI is issued
Right to the content of the proposal
Acknowledgment of Understanding of the terms
Evaluation of the Pre-qualification of the proposal
Language of the proposal
Pre-qualification Criteria
Response requirements
Pre-qualification requirements proposal
Part -4 Annexure – Response format
1.
2.
3.
4.
5.
pg. 2
Form I: Covering letter
Form II: General details of organization
Form III: Financial details of the organization
Form IV: Transitioning of Turnkey IT Project experience
Form V: Details of ISO & CMMI Certifications
Part -1 General Terms
pg. 3
1. Goals of this Expression of Interest (EoI)
The objective of this Expression of Interest (EoI) is to solicit for the interested bidders for
participation in a bid process for selection of service Provider for design and development of a
systematic process towards proper evaluation of +2 Answer books of student’s appearing
examination session 2014-15. The service provider will be responsible for Scanning & digitizing
the answer booklets (32 pages) along with the On-screen (e-Evaluation) marking of the answer
book images. This EoI intends to bring out the details with respect to the scope of services that
are deemed necessary to share with the interested bidders.
2. EoI Issuing Authority
This Expression of Interest (EoI) is issued by the Higher Education Department, Government of
Odisha, Intended to short-list potential bidders. The department’s decision with regard to the
short listing of bidders through this EoI shall be final and the department reserves all right to
reject any or all bids without assigning any reason.
Sl #
1
Item
Project Title
2.
Department
3.
Contact Person
Contact Person
(Alternate)
4.
Contact Details
Website
pg. 4
Description
For Scanning, Imaging and
On-screen
evaluation
of
answer books
Higher Education Department
Government of Odisha
Sri D.P. Behera, IAS
Additional
Secretary
to
Government
Higher Education Department
Government of Odisha
Dr. Mihir Ku Das
Officer In-Charge , PTC Cell,
(Mo:9437393301)
Higher Education Department
Government of Odisha
Higher Education Department
Odisha Secretariat Building
Bhubaneswar- 751001
Odisha
E mail : [email protected]
www.dheorissa.in
3. Tentative calendar of Events
The following table enlists important milestones and timelines for completion of bidding
activities
Sl#
1.
2.
3.
4.
5.
Milestone
Release of Expression of Interest
Bidders Conference (Pre bid Conference)
Publication of Final RFP
Last date of submission of RFP
Opening of Technical Bid
Date & Time
30/01/2015
07/02/2015 at 12:00 Noon
09/02/2015
21/02/2015
23/02/2015 at 11:00 AM at
Conference Hall of Orissa
State Bureau of Text Book
Preparation & Production
(Text
Book
Bureau),
Bhubaneswar, Odisha
4. Availability of EoI document
EoI can be downloaded from Odisha government website under the link Tenders &
Advertisement, the same is also available in this department website www.dheorissa.in . The
bidders are expected to examine all instructions, forms, terms, project requirements and other
details in the EoI documents. Failure to furnish complete information as mentioned in the EoI
documents or submission of a proposal not substantially responsive to the EoI documents in
every respect will be at the bidder's risk and may result in rejection of the proposal.
5. Bidder’s Conference
Higher Education Department will host a bidder’s Conference in Bhubaneswar, Odisha. The
Conference is tentatively scheduled (in case of any further changes in dates or time, will be
notified in the department website. The representatives of the interested organizations
(restricted to two persons) may attend the bidders’ conference at their own cost. The purpose
of the conference is to provide bidders with any clarifications regarding the EoI. It will also
provide each bidder with an opportunity to seek clarifications regarding any aspect of the EoI
and the project. The venue for the bid conference will be informed through department
website (all participating bidders are expected to visit the department website regularly)
6. EoI processing fees
A non-refundable processing fee for Rs. 10,000 (Rupees Ten thousand only) in the form of a
Demand draft or a Pay Order drawn in favor of Deputy Secretary to Govt, Higher Education
Department payable at Bhubaneswar has to be submitted along with the EoI Response. Bids
received without or with inadequate EoI Processing fees shall be liable to get rejected.
pg. 5
7. Venue and Deadline for Submission of proposals
Proposals, in its complete form in all respects as specified in the EoI, must be submitted to
Additional Secretary to Govt., Higher Education Department, Govt. of Odisha. Department may,
in exceptional circumstances and at its discretion, extend the deadline for submission of
proposals by issuing an addendum to be made available on the department website.
pg. 6
Part -2
Scope of Services
pg. 7
1. Background
About Higher Education Department
The Higher Education Department of the Odisha state looks after education at the level of
University, Degree and Higher Secondary level. It also provides Vocational Education in order to
prepare the Youth for self-employment. The Department also promotes professional courses in
Government and Private Sector. The Council of Higher Secondary Education, Odisha CHSE (O)
was established on 2nd January 1996 to look after various academic as well as examination
related activities of higher secondary Courses.
About Council of Higher Secondary Education, Odisha CHSE (O)
The Council of Higher Secondary Education, Odisha (CHSE) was established in accordance with
the Orissa Higher Secondary Education Act, 1982, with the objective to regulate, control and
develop Higher Secondary Education in the State of Odisha.
The need for Expression of Interest (EoI)
To improve the quality of evaluation of theory answer books and to bring transparency in the
examination system, it is proposed to introduce on-screen evaluation system for Annual and
Instant Examinations.
2. Indicative Scope of Work
Indicative Scope of Work for Computer based Evaluation
This has been categorized in three broad phases:
A. Pre-Evaluation Phase
1. Designing the evaluation plan and evaluation process in consultation with CHSE (O):
A. For 30 Nos. of evaluation Centers and 01 Scanning Centre (number may vary)
B. Complete Security management processes (Physical and IT for all centers and
servers etc.)
C. Evaluator handling process
D. Click by Click Audit processes
E. Other related processes involved for evaluation
F. Training of Head Examiners /Examiners and confidential section staff of the
Council on e- Evaluation towards capacity building of all involved stakeholder(s)
pg. 8
2. To prepare and provide documentary manuals for all processes for safe and secure
conduct of Evaluation, to be followed along with rules for contingency and exception
handling/ emergency Procedures.
3. To provide specifications for Hardware and Software required at all stages of the
evaluation as per marking scheme for
A. 30 No. of Evaluation Centers and one Central Scanning Centre (number &
locality may vary).
B. Devices and systems to be used for authentication and audit trail mechanisms
required for evaluation
4. The software should have role base security mechanism and proper industry standard
authentication like Digital Signature, biometric, etc. and authorization mechanism
should be implemented in the system.
5. Software application should be security audited from third party CERT-In empanelled
vendor.
6. Software should facilitate for audit trail for all the transactions /activities during
operation of the system.
7. To provide and setup secured software for Authoring and completing evaluation
process.
8. Answer Books in sealed bags /packets will be handed over to the service provider by
CHSE (O) for proper accounting of Answer Books and slips and processing leading to
Computer based Evaluation.
9. Scanning should be done without cutting the spine of the Answer Booklet by
employing the Book Scanners. All the pages of the booklet should be accounted for and
identified with the booklet ID number. Document scanners with ADF (Automatic
Document Feeder) are not allowed for scanning.
10. The scanned answer books to be securely made available in the evaluation centers
by the service provider.
11. Answer Books to be opened in presence of the Center Supervisor deployed by CHSE
(O) or Person in-charge with along with the Center In-charge deployed by Service
provider.
12. Answer books would be handed over by the center supervisor, CHSE (O) to the
Center In-charge, Service provider and after processing through scanning and digitizing
method would be furnished back to center supervisor, CHSE (O). Proper process of
Handling of Answer books would be intimated by CHSE (O) to the service provider
11. To provide suitable assessment scoring system or software as per requirement of CHSE (O).
pg. 9
(a) To identify required Evaluation centers with each center of minimum capacity
Of 100+20% buffer i.e. 20 per 100 systems as buffer per shift.
(b) To ensure that Evaluation Centre has the required suitable Hardware,
Software and LAN Connectivity
(c) To ensure that UPS facility available at each Evaluation Center
(d) To ensure that Generator facility available at each Evaluation Center
(e) Evaluation centers are to be placed within a suitable reach/distance as
nearest to suitable District Headquarters.
(e) To carry out periodic audit at Evaluation Centers for
i. Hardware - Operating System, Processor Speed, RAM, Network and
internet connectivity, Key Councils etc.
ii. Software - Screen resolution, bandwidth for internet and LAN
connectivity, Browser
iii. Working conditions of UPS and Generator
(f) To ensure suitable drinking water and separate lavatory facilities both for men
and women evaluators engaged.
9. Sufficient number of scanners and required expertise manpower should be provided
by the bidder to complete the entire work within 15 to 20 days.
12. The bidder should operate and maintain the examination processing main server at
the Council Head Office.
13. The accumulated Data’s back-up to overcome natural uncertainties to be mapped
with process of automated & incremental backup at a place, decided by the
Department.
B. Testing Phase
Prior to evaluation process, the engaged selected service provider would submit the
software testing report with the approval of selected evaluators deployed by CHSE (O)
would be treated as pre user acceptance.
1. Temporary environment of Evaluation Center would be created by the service
provider.
2. CHSE(O) would engage few evaluators to check the processes and efficiency of the
working atmosphere and the accuracy of output( Scanned answer sheets)
3. CHSE(O) will handover old data for from end to end evaluation
4. The Accuracy and evaluation criteria to be cross-checked in presence of engaged
evaluators.
5. Time period for testing and amount of data to be scanned and evaluated would be
decided by CHSE (O) in consultation of Higher Education Department.
6. In case of dissatisfaction of testing outcome/report the service provider would be
consider to defaulter in achievement
pg. 10
C. Evaluation Phase
1. To manage the evaluation process through intranet based solution at all Evaluation
Centers.
2. To securely transmit, download, install and implement evaluators / evaluation details
received from CHSE (O).
3. To provide unique username/ password to the evaluators at the evaluation centers
4. To arrange/provide adequate displays and provide required instructions/ information
to the evaluators at the evaluation Centers.
5. To maintain complete log of all activities of evaluators during the course of
examination to enable complete audit ability of the evaluation process.
6. To calculate marks obtained by each candidate as per requirement of the Council.
7. A device system for monitoring and supervision of evaluation Center activities (Centre
level/ evaluator level) by the competent authority.
8. To transfer/export the data in encrypted format including raw scores data from local
server to Central Server keeping view sensibility of the data as referred to Information
Leak Detection and Prevention.
9. Server data to be secured at a designated site by a responsible official of the agency
in the presence of Head Examiners along with a back-up copy in C.D/ D.V.D to be
handed over to the Nodal officer/Head Examiner at the end of each day, with a backup
at Regional Directorate of Education, Bhubaneswar.
D. Post Evaluation Phase
To share the evaluation results
1. Supply of data/reports hard and soft copy as per format provided by the CHSE(O)
during the entire period of contract to the officer designated by CHSE(O) for use by the
CHSE(O) or any other designated agency for result preparation, research as decided by
the CHSE(O).
2. Certificate to the effect that no data in any form concerning the project or its
outcome will be shared /supplied /sold to any party/individual by the service provider
and the selected service provider will be liable under relevant clauses of I.T. Act for any
breach of this clause.
Features required in Evaluation Software
1.
2.
pg. 11
Provision for automatic back up of evaluated answer books.
System architecture may be referred to Hybrid Topology
3.
4.
A single custodian of data would be CHSE (O)
User account management i.e. addition, modification and deletion of examiner
and head examiner.
5.
Answer book management i.e. mapping of answer books.
6.
One time Security setting for setting of password.
7.
Provision for marking of question by examiner as evaluated, optional, mark for
review or not attempted.
8.
Evaluated check box to ensure that examiner has visited each and every page of
an answer script.
9.
Examiner comment box for each question.
10. Provision for zooming in/out of answer scripts for proper viewing.
11. Provision for skipping of an answer script by an examiner if the same is in
different medium or not properly scanned, with regulatory remarks.
12. Provision for reviewing of any answer script by the head examiner.
13. Provision for viewing of evaluated answer scripts by the head examiner.
14. There has to be a command center to know the status of overall evaluation at
various centers.
15. At each evaluation center there should be dashboard of Council displaying the
following
(i)
Real-time based dashboard for monitoring of activates/progress of work at
higher level
(ii) Daily and consolidated examiners’ attendance
(iii) Daily and consolidated Head examiners’ attendance
(iv) Daily and consolidated Subject-Medium wise examiner details
(v) Daily and consolidated Subject-Medium wise head examiner details
(vi) Skipped Answer script Details (till date)
(vii) Overall Subject-Medium wise Evaluation (till date)
16. Providing password to each and every examiner and head examine one time
basis
17. Date wise working hours report of Examiners and Head Examiners
18. Availability of answer scripts, question paper and marking scheme on the
computer nodes of each and every head examiner and examiner.
19. After scanning of answer scripts the delivery at the marking centers can be by
any secured mode as per the technology available with the service provider
which should be fully secured and any type of lapses in this mode will be the sole
responsibility the service provider and in event of such a lapse the Council
reserves the right to take necessary action which may include termination of the
contract and forfeiture of all claims under this project. In case of transfer of data
pg. 12
in any device the same should be sealed in the presence of Council observer/
representative with his/ her signature and the responsibility of transporting of
this device to the marking center will be that of service provider.
Enabling of security settings for head examiners authentication.
Maintaining audit log of each and every HE, Examiner and IT Manager of
Evaluation agency.
Provision for forgot Password and secret question settings.
Annotation of each and every question and page of answer scripts.
At the end of the day, marking reports of every examiner to know the number of
answer scripts evaluated per day and the time taken to complete the given
assignment.
Provision for subject/medium wise selection of answer script.
Provision for configuration of multi-lingual question paper.
Examiners and Head Examiners feedback.
Provision for day wise re-evaluation based on evaluation feedback.
Setting of minimum time of evaluation of an answer script to avoid fast and
possibly inaccurate evaluated answer script.
Setting of limit/ceiling for maximum no. of scripts to be evaluated by an
examiner.
Mandatory provision for evaluation of 10% answers scripts by the Head
Examiner.
Detailed audit log of evaluation.
Provision for view of answer scripts after the completion of evaluation
Provision for review of answer scripts subject and medium wise by the Head
Examiner of the subject and medium to which he/she is mapped for limited to
10% of the allotted subject.
The following reports needs to be generated by the Evaluation software:
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
a)
b)
c)
d)
e)
f)
g)
h)
36.
pg. 13
Date wise Head Examiner and Examiner attendance report
Subject-Medium wise Examiner detailed report
Subject-Medium wise Head Examiner detailed report
Skipped answer scripts’ detailed report
Overall Subject-Medium wise Evaluation report
Examiner detailed report
Mark Pattern Report
Variance report in case of discrepancy in the marking of examiner(s) and head
examiner(s)
Printing of answer script(s) with annotation
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
Provision for auto uploads of marks file.
Evaluator and Reviewer hands-on Training
Provision of revisiting the Answer Script on the same day by Evaluator
Provision of Control on Evaluator / Review logging time in the system to
prevent misuse of evaluations
Step-by-step Marking of a question
Provision of display of timer to evaluator for monitoring of time taken to
evaluate an Answer book
PERT chart / Gantt chart method of periodical reporting format to be followed
by the Service provider. This reporting would be done through system
generated report based on pre-fixed targets and achievements with dates as
specified by CHSE (O).
The Reporting console should be facilitated to all users along with
administrative officers as designated by Higher Education Department.
Any kind of deviation in achieving the fixed target would be notified by the
service provider to Higher Education Department.
The report console should be facilitated with print command.
The scope of work can be extended to other institutions with their approval.
The requirements given in this Expression of Interest are indicative only and Higher Education
Department will seek inputs from the pre-qualified bidders in further refining the
requirements and all aspects of services before finalizing the Request for Proposal.
pg. 14
Part -3
Bidding Terms & prequalification criteria
pg. 15
1. Conditions under which this EoI is issued
1) This EoI is not an offer and is issued with no commitment. Higher Education department
reserves the right to withdraw the EoI and change or vary any part thereof at any stage.
Higher Education department also reserves the right to disqualify any bidder, should it be so
necessary at any stage.
2) Higher Education department reserves the right to withdraw this EoI if it determines that
such action is in the best interest of the Government.
3) Short-listed bidders would be issued formal tender enquiry/Request For Proposal inviting
their technical and commercial bids at a later date.
4) Timing and sequence of events resulting from this EoI shall ultimately be determined by
Higher Education Department.
5) No oral conversations or agreements with any official, agent, or employee of Higher
Education Department shall affect or modify any terms of this EoI and any alleged oral
agreement or arrangement made by a bidder with any department, agency, official or
employee of Higher Education Department shall be superseded by the definitive agreement
that results from this EoI process. Oral communications by Higher Education Department to
bidders shall not be considered binding, nor shall any written materials provided by any
person other than Higher Education Department.
6) Neither the bidder nor any of the bidder’s representatives shall have any claims whatsoever
against Higher Education Department or any of their respective officials, agents, or
employees arising out of, or relating to this EoI or these procedures (other than those
arising under a definitive service agreement with the bidder in accordance with the terms
thereof).
7) Bidder’s / Applicants who are found to canvass, influence or attempt to influence in any
manner the qualification or selection process, including without limitation, by offering
bribes or other illegal gratification, shall be disqualified from the process at any stage.
8) Each bidder / applicant shall submit only one Pre-qualification requirements proposal
2. Right to the content of the Proposal
For all the bids received before the last date and time of bid submission, the proposals and
accompanying documentation of the Pre-Qualification proposal will become the property of
Higher Education Department and will not be returned after opening of the pre-qualification
proposals. Higher Education Department is not restricted in its rights to use or disclose any or
all of the information contained in the proposal and can do so without compensation to the
bidders. Higher Education Department shall not be bound by any language in the proposal
indicating the confidentiality of the proposal or any other restriction on its use or disclosure.
pg. 16
3. Acknowledgment of Understanding of the terms
By submitting a proposal, each bidder shall be deemed to acknowledge that it has carefully
read all sections of this EoI, including all forms, schedules and annexure hereto, and has fully
informed itself as to all existing conditions and limitations.
4. Evaluation of Pre-qualification Proposals
The bidders' Pre-Qualification Proposal in the bid document will be evaluated as per the
requirements specified in the EoI and adopting the pre-qualification criteria spelt out in this EoI.
The Bidders are required to submit all required documentation in support of the prequalification criteria specified (e.g. detailed project citations and completion certificates, client
contact information for verification, profiles of project resources and all others) as required for
evaluation.
5. Language of the proposal
The proposal and all correspondence and documents shall be written in English.
6. Pre-qualification criteria
The invitation for bids is open to all entities registered in India who fulfil prequalification criteria
as specified below:
a. Higher Education Department (Government of Odisha) reserves its right to
subject the bidders to security clearances as it deems necessary
b. Participation in restricted to companies registered in India.
c. The bidder should satisfy all of the criteria below mentioned on its own.
I.
II.
III.
IV.
V.
pg. 17
The bidder/prime bidder (in case of consortium bidding) should be a
software development company Registered under Companies Act 1956.
The bidder/prime bidder (in case of consortium bidding) must be in
operation for last FIVE years as on 31/03/2014 in India.
The bidder/prime bidder (in case of consortium bidding) must have
undertaken similar work for more than two years in India.
The service provider shall be single point of contract with CHSE and shall
be solely responsible for the execution and delivery of the work.
Service provider should have successfully executed Computer based
Evaluation project (e-Evaluation) in any UGC recognized universities,
Higher Secondary Board/Council/CBSE/Board of Secondary Education in
India for at least 2, 00,000 (two lakh) students in PPP mode/ BOOT/BOO
VI.
VII.
VIII.
IX.
X.
XI.
XII.
XIII.
pg. 18
model in India. The documentary evidence in form of work/contract and
client report must be enclosed. Similar nature of work means computer
based scanning, scoring, evaluation, marking of answer books of any
reputed examination body as specified in the proposal.
Number of Consortium partner should be one 1 (apart from prime bidder)
The Prime bidder (in case of consortium bidding)/bidder should have an
office in Odisha or should give an undertaking to open a dedicated office
within 1 month from the date of award of work.
Consortium member should be a registered legal entity in India.
Proper consortium agreement specific to this project duly notarized on a
Rs. 100/- stamp paper should be submitted along with roles and
responsibility of member to be clearly defined in agreement.
Consortium member should have valid PAN and Service Tax Registration.
Liability of non-prime/non-lead bidder to be limited to the value of the
scope of work related to his/her part; while the lead bidder should be
liable for the entire scope of work.
The service provider should have experience in an end to end Assessment,
doing application processing, test development, test design, test
administration and result processing as a service provider.
Note - Software Ownership: 1. Service Provider should own or have the
rights to access the complete source code of the software being used for
conducting the Evaluation. 2. Service Provider should have all the
necessary processes in place for entire Software Development Life Cycle
(SDLC) of the software being used for conducting the evaluation 3. Service
Provider should have authorized and globally accepted software
certification. 4. Service Provider should have all the necessary components
of source code in place and any change required in any of the components
of the software, in-house technical skill should be available to make
necessary changes. 5. Software code should be versioned, labeled and
base lined appropriately in a standard version Control system within the
organization. 6. Software code should have multiple backup systems in
place so that anytime source code/data can be recovered in case of any
disaster. 7. Service Provider should own the test cases and regression
testing code to produce that they have done necessary testing for the
software to scale up to conduct large assessments. 8. Service Provider
should have in-house quality assurance group and a strong quality
management System to do quality check of the software. 9. Proper
XIV.
XV.
XVI.
XVII.
XVIII.
XIX.
XX.
XXI.
security provision for source codes. 10. Industry Standard Safety
Mechanism on data back-up may be stated by vendors
The service provider should have on his pay roll sufficient Technical and
Administrative employees for Computer based evaluation in India for the
proper execution of the contract.
The service provider should be registered with appropriate tax authorities
such as Income Tax and should submit the certificate of registration with
these authorities.
The service provider Average Annual Turnover during last three years
should be at least Rs.10 crores or more in the relevant field .Copies of
audited balance sheets and copies of IT returns for preceding 03 years are
to be enclosed in the Technical Bid.
The service provider should have its own or leased infrastructure in
computers, appropriate technology, hardware and software, trained staff,
adequate security measures and due diligence.
The contract shall be on outsource basis and the service provider should
have arrangements for at least 2000 computer nodes for conducting the
Computer based evaluation in the Odisha state.
The service provider should have a proven capability to scan at least 5 lacs
pages in a single day without cutting the spine of the Answer Booklet.
They should be able to demonstrate the capability on any day if called for
technical presentation. No sub-contracting is allowed in this respect.
The bidder should have scanned, digitized and processed minimum of 4.00
crores of Answer Booklet sheets for at least one examination conducted
by a reputed Council or Board/ organization.
Even though service provider may satisfy the above requirements, they
may be disqualified if they have:
a) Made misleading or false representation or facts or deliberately suppressed the information to be
provided in the forms, statements and enclosures of this document.
b) Record of poor performance such as abandoning work, not properly completing the contract or
financial failures/weaknesses in any institution as mentioned in the tender.
c) If confidential documented inquiry reveals facts contrary to the information provided by the bidder.
d) If confidential documented inquiry reveals unsatisfactory performance in any of the selection criteria.
e) Only bidders who meets the pre-qualification criteria shall be eligible for evaluation of technical
qualification criteria.
pg. 19
f) In technical evaluation round, bidder will be required to present the details regarding their product,
work experience in response to this EoI. During presentation, demonstration of
modules/products/solutions developed/work plan will be made by the bidder. The bidder must submit
these documents along with evidence to substantiate their claims while submitting their bids.
g) Based on the eligibility and evaluation criteria, bidders would be shortlisted for selection process. The
selection process shall comprises of invitation for techo-commercial bids by issuance of a Request for
proposal (RFP) with details of scope of work to be carried out to short listed bidders.
7. Response Requirements
A. The Response to the Pre-Qualification Requirements shall be prepared in accordance
with the requirements specified in this EoI and in the format prescribed in this
document for each of the above mentioned qualifying criteria as proof of having the
minimum requirements.
B. Proposals must be direct, concise, and complete. All information not directly relevant to
this EoI should be omitted.
C. The Pre-Qualification Proposal shall be sealed and super scribed “Response to PreQualification Requirements – Scanning, Imaging & On-screen Evaluation of Answer
books” on the top right hand corner and addressed to Higher Education Department at
the address specified in this document
D. The pre-qualification proposal should be submitted with two printed copies of the entire
proposal, one marked ORIGINAL and the second one as DUPLICATE and a soft copy on
non-rewriteable compact discs (CDs) with all the contents of the pre-qualification
proposal. The words “Response to Pre-Qualification Requirements – Scanning, Imaging
& On-screen Evaluation of Answer books” shall be written in indelible ink on the CD. The
Hard Copy shall be signed by the authorized signatory on all the pages before being put
along with the CD in the envelope and sealed.
E. The technical response of the bidder should include their understanding about
indicative scope of the work, approach and methodology to be adopted for e-Evaluation
for technical evaluation of bidder. The bidder should make a presentation of the same
before Evaluation committee.
F. In case of discrepancies between the information in the printed version and the
contents of the CDs, the printed version of the pre-qualification proposal will prevail and
will be considered as the proposal for the purpose of evaluation.
G. The proposal should contain the copies of references and other documents as specified
in the EoI.
H. Higher Education Department will not accept delivery of proposal in any manner other
than that specified in this EoI. Proposal delivered in any other manner shall be treated
as defective, invalid and rejected.
pg. 20
8. Pre-qualification requirements for proposal
The Pre-Qualification Proposal should be submitted in the sealed envelope with the following
details.
1. Part I – Covering Letter and Processing Fee,
a. Covering Letter from the Bidder.
b. A non-refundable processing fee for Rs. 10,000 (Rupees Ten thousand only) in
the form of a Demand draft or a Pay Order drawn in favour of Deputy Secretary
to Govt. Higher Education Department payable at Bhubaneswar has to be
submitted along with the EoI Response.
2. Part II – Details of the Organization
a. This part must include a general background of the respondent organization
(limited to 400 words) along with other details of the organization as per the
format provided in the EoI (Annexure – Form II). Enclose the mandatory
supporting documents listed in format.
b. The bidder must also provide the financial details of the organization as per
format provided in the EoI (Annexure – Form III). Enclose the mandatory
supporting documents listed in format.
3. Part III – Relevant Project Experience for Transitioning of Turnkey IT Projects
a. Respondents must provide details (client organization, nature / scope of the
project, project value) of Turnkey IT project experience as per the format
provided in the EoI (Annexure – Form IV). The projects mentioned here should
match with the projects quoted by the respondent in order to satisfy the
qualification requirements. Enclose the mandatory supporting documents listed
in format
4. Part IV – Proof of Fulltime IT Professionals in the Bidder’s Organization
a. The bidder must enclose certified copy by Statutory Auditor or Company
Secretary of the bidder’s organization with the number of full time IT
professionals in the bidder’s organization.
5. Part V – Proof of Certification
a. Assessment and Certification of the required certification (CMMi Level 3 or
higher certification).
b. The service provider/bidder should be a Registered Company under Companies
Act 1956 and ISO 9001:2008 and ISO 27001:2005 certified company. Copies of
registration certificate, Memorandum/ISO certification are to be attached with
the bid.
pg. 21
Part – IV
Annexure – Response
Formats
pg. 22
Form II: General details of the Organization
Details of the Organisation
Name of the Organisation
Nature of legal status in India
Legal Status deference details
Date of Incorporation
Date of commencement of Business
Address of Headquarter
Address of registered office in Odisha
(If not, undertaking to be submitted to open
the office within one month of award of work)
Other relevant information
Mandatory Supporting Documents:
a. Certificate of Incorporation from Registrar Of Companies( ROC)
b. Relevant sections of Memorandum of Association of the company or filings to the
stock exchanges to indicate the nature of business of the company
pg. 23
Form III: Financial Details of the organization
Financial Information
FY 2011-12
FY 2012-13
FY 2013-14
Revenue (in INR Crores)
Profit Before tax (in INR Crores)
Other Relevant Information
Mandatory Supporting Documents:
a. Auditor Certified financial statements for the last three financial years; 2010-11, 2011-12,
and 2012-13.
b. Certification by the company auditors supporting the revenue break-up for IT Services and
System Integration Services
pg. 24
Form IV: Transitioning of Turnkey IT project experience
Turnkey IT project experience
General Information
Name of the Project
Client for whom project was executed
Name & Contact details of client
Current status
Project Details
Description of Project
Geographical Scope
Outcome of the project
Business Process
Technology used
Infrastructure (IT)
Operation & Services
Number of location/ sites
Total Cost of the project
Mandatory Supporting Documents:
a) Letter from the client duly indicating the salient points like cost, period, scope of services like
software , hardware, networking, O&M, etc. and successful completion of the projects
pg. 25
Evaluation process and criteria
Sl.No.
Particular
Marks
A
1
2
3
General Parameters
Profile of existing key personnel/team members
Additional services
Experience for development of application
4
Certification of CMMi Level 3 or above and ISO Certification
5
6
B
Prime Bidder must be in operation in India for last 5 yrs
Implementation of similar project
Financial Parameters
1
The Bidder’s experience in implementation of an integrated
turnkey project around Hardware supply, Software Development
and maintenance, during the last 5 years in Govt. Depts.
/PSUs.
>= 5 projects (20 marks)
4 projects (15 marks)
3 projects (10 marks)
20
2
Average Annual Turnover of Prime Bidder during the last three (3)
financial years (FY 13-14, FY 12-13 and FY 11-12) –
>= INR 50 Crores :(10 marks)
>= INR 20 Crores and < INR 50 Crores:(08 marks)
>= INR 10 Crores and < INR 20 Crores (05 marks)
10
C
1
2
3
pg. 26
Technical Parameters
Proposed methodology, maintenance and support
methodology
30 Marks
5
5
5
5
5
5
30 Marks
40 Marks
15
Overall design, look and feel, page layouts, navigations, user friendliness, browser
compatibility, database design, content management tools, administrative tools
15
Technical presentation
Total Marks
10
100