1. No category

Notice is hereby given that an Ordinary Meeting of Southland District Council will be held on:
Date:
Time:
Meeting Room:
Venue:
Wednesday, 28 January 2015
1pm
Council Chambers
15 Forth Street
Invercargill
Council Agenda
OPEN
MEMBERSHIP
Mayor
Deputy Mayor
Councillors
Mayor Gary Tong
Paul Duffy
Lyall Bailey
Stuart Baird
Brian Dillon
Rodney Dobson
John Douglas
Bruce Ford
George Harpur
Julie Keast
Gavin Macpherson
Neil Paterson
IN ATTENDANCE
Chief Executive
Committee Advisor
Steve Ruru
Maree Fyffe
Contact Telephone: 0800 732 732
Postal Address: PO Box 903, Invercargill 9840
Email: [email protected]
Website: www.southlanddc.govt.nz
Full agendas are available on Council’s Website
www.southlanddc.govt.nz
Note:
The reports contained within this agenda are for consideration and should not be construed as Council
policy unless and until adopted. Should Members require further information relating to any reports,
please contact the relevant manager, Chairperson or Deputy Chairperson.
Delegations of Council/Committee/Community Board/CDA insert text here.
Council
28 January 2015
TABLE OF CONTENTS
ITEM
PAGE
PROCEDURAL
1
Apologies
3
2
Leave of absence
3
3
Conflict of Interest
3
4
Public Forum
3
5
Extraordinary/Urgent Items
3
6
Confirmation of Council Minutes
3
REPORTS - POLICY AND STRATEGY
Nil
REPORTS - OPERATIONAL MATTERS
8.1
Council Action Sheet
8.2
Te Anau Wastewater Consent Application - Delegated Authority
11
8.3
Building Consents and Values for November 2014
15
8.4
Building Consents and Values for December 2014
23
8.5
Resource Consents and Other Resource Management Act Items October 2014
31
Resource Consents and Other Resource Management Act Items November 2014
37
8.6
5
REPORTS - GOVERNANCE
9.1
International Relations Committee - New Member
41
PUBLIC EXCLUDED
Procedural motion to exclude the public
45
C10.1 Lease Renewal and Rent Review, 48C York Road, Riversdale
45
C10.2 Draft Venture Southland Business Plan
45
C10.3 Public Excluded Minutes of the Council Meeting dated 10 December
2014
45
Page 1
Council
28 January 2015
Page 2
Council
28 January 2015
1
Apologies
At the close of the agenda no apologies had been received.
2
Leave of absence
At the close of the agenda no requests for leave of absence had been received.
3
Conflict of Interest
Councillors are reminded of the need to be vigilant to stand aside from decisionmaking when a conflict arises between their role as a councillor and any private or
other external interest they might have. It is also considered best practice for those
members in the Executive Team attending the meeting to also signal any conflicts
that they may have with an item before Council.
4
Public Forum
Notification to speak is required by 5pm at least two days before the meeting. Further
information is available on www.southlanddc.govt.nz or phoning 0800 732 732.
5
Extraordinary/Urgent Items
To consider, and if thought fit, to pass a resolution to permit the Council to consider
any further items which do not appear on the Agenda of this meeting and/or the
meeting to be held with the public excluded.
Such resolution is required to be made pursuant to Section 46A(7) of the Local
Government Official Information and Meetings Act 1987, and the Chairperson must
advise:
(i) The reason why the item was not on the Agenda, and
(ii)
The reason why the discussion of this item cannot be delayed until a
subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987
(as amended) states:
“Where an item is not on the agenda for a meeting,(a) That item may be discussed at that meeting if-
(b)
6
(i)
That item is a minor matter relating to the general business of the local
authority; and
(ii)
the presiding member explains at the beginning of the meeting, at a
time when it is open to the public, that the item will be discussed at the
meeting; but
no resolution, decision or recommendation may be made in respect of that
item except to refer that item to a subsequent meeting of the local authority
for further discussion.”
Confirmation of Council Minutes
6.1
Meeting minutes of Council, 10 December 2014
Page 3
Council
28 January 2015
Record No:
Author:
Approved by:
R/15/1/1293
Maree Fyffe, Committee Advisor
☐ Decision
1
Item 8.1
Council Action Sheet
☐ Recommendation
☒ Information
Action item list for Council’s information.
Recommendation
That the Council:
a)
Receives the report titled “Council Action Sheet” dated 28 January 2015.
b)
Determines that this matter or decision be recognised not as significant in
terms of Section 76 of the Local Government Act 2002.
c)
Determines that it has complied with the decision making provisions of the
Local Government Act 2002 to the extent necessary in relation to this decision;
and in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of costs
and benefits or advantages and disadvantages prior to making a decision on
this matter.
Attachments
A
Council Action Sheet View
8.1
Council Action Sheet
Page 5
Council
28 January 2015
Open Action Items
Author
Due Date
Completion
Date
Subject
Notes
Kevin
McNaught
24/12/2014
Land Acquisition at
Wallacetown
Kevin
McNaught
24/12/2014
Purchase of part of
the Blackmount
School on behalf of
the Blackmount
community
24/12/2014
General Motion
Ian Evans
24/12/2014
Draft Kerbside
Recycling and
Rubbish Collection
Policy
Kevin
McNaught
24/12/2014
Accepting Ownership
of Riverton
Soundshell Buildings
Education and PR campaign
will be undertaken between
January and April in the run
up to the policy being
implemented on 6th April.
Council will be provided with
further information prior to
this time.
Recently Closed Action Items
Author
Due Date
Completion
Date
Subject
Notes
Dean
Williamson
24/12/2014
22/12/2014
Risk Management
Policy
Action completed by: Dean
Williamson
Policy now finalised and
forwarded to Policy
department
Henrietta
McNeill
24/12/2014
15/01/2015
Open Spaces
Strategy
Amendments sent to
Graphics team to insert into
final Open Spaces Strategy.
•Action completed by:
Henrietta McNeill
Still awaiting graphics to
finalise the amendments in
the graphic version of the
strategy.
Shannon
Oliver
24/12/2014
20/01/2015
Te Ao Marama
Incorporated as a
collaborator on the
Long Term Plan 20152025 process
Meeting set up with Te Ao
Marama on 20 January 2015
to confirm meeting dates for
the LTP process and invite
their attendance.
•Action completed by:
Shannon Oliver
met with Te Ao Marama on
8.1
2
Attachment A
Page
7
8.1
A
3
Attachment
Page
7
8.1
4
Attachment A
Page
7
Item 8.1 Attachment A
Council Action Sheet - Including Public Excluded
Council
28 January 2015
Item 8.1 Attachment A
20th Jan to confirm meeting
dates
Susan
Cuthbert
24/12/2014
16/01/2015
Venture Southland
Letter of Expectation
2015/2016
Action completed by: Susan
Cuthbert
Gore District Council has
endorsed the draft Letter of
Expectation. Still waiting to
hear back from Invercargill
City Council before
forwarding the Letter to
Venture Southland.
Simon
Moran
24/12/2014
15/01/2015
Implementation and
Remittance of
Development and
Financial
Contributions
Action completed by: Simon
Moran
To be implemented by the
RM team
Maree Fyffe 24/12/2014
20/01/2015
Management Report
No further action required.
•Action reassigned to Maree
Fyffe by: Maree Fyffe
•Action completed by: Maree
Fyffe
Complete
Maree Fyffe 24/12/2014
16/12/2014
Action Sheet
Action completed by: Maree
Fyffe
Action sheet finalised.
Maree Fyffe 24/12/2014
16/12/2014
Public Excluded
Action completed by: Maree
Minutes of the Council Fyffe
Meeting dated 29
Minutes finalised.
October 2014
Maree Fyffe 24/12/2014
16/12/2014
Public Excluded
Action completed by: Maree
Minutes of the Council Fyffe
Meeting dated 8
Minutes finalised.
October 2014
Chris Dolan 24/12/2014
16/01/2015
Milford Community
Appointment confirmed by
Trust - Appointment to Council and subsequently
Trustee Position
relayed to other Trustees
•Action completed by: Chris
Dolan
Appointment confirmed by
Council and relayed to other
Trustees
Maree Fyffe 24/12/2014
20/01/2015
Building Consents and Action reassigned to Maree
Values for October
Fyffe by: Maree Fyffe
2014
•Action completed by: Maree
Fyffe
Complete
Louise
Pagan
24/12/2014
23/12/2014
Formation of Ward
Committees
Resolutions noted - staff to
now write terms of reference
and delegations.
•Action completed by: Louise
Pagan
Complete
Maree Fyffe 24/12/2014
15/01/2015
Schedule of Council
and Committee
Meeting Dates for
Action reassigned to Maree
Fyffe by: Maree Fyffe
•Action completed by: Maree
8.1
Attachment A
Page 8
Council
2015
Fyffe
Completed.
Action completed by: Virginia
Dillon
complete
24/12/2014
20/01/2015
Order of candidates'
names - Mararoa
Waimea Ward Byelection
Maree Fyffe 24/12/2014
16/12/2014
Minutes of Council - 8 Action completed by: Maree
October 2014
Fyffe
Minutes finalised.
8.1
2
Attachment A
Page
9
8.1
A
3
Attachment
Page
9
8.1
4
Attachment A
Page
9
Item 8.1 Attachment A
Virginia
Dillon
28 January 2015
Te Anau Wastewater
Delegated Authority
Record No:
Author:
Approved by:
Consent
Application
-
R/14/12/19969
Ian Evans, Strategic Manager Water and Waste
Ian Marshall, GM - Services and Assets
☒ Decision
☐ Recommendation
☐ Information
Purpose
1
To grant delegated authority to the Mayor/Deputy Mayor and Chief Executive to make
decisions on behalf of Council in respect of the pending Te Anau wastewater discharge
consent application.
Executive Summary
2
Depending on the outcome of the resource consent application for discharge of treated
wastewater to land north of Te Anau airport Manapouri, it may be necessary for Council to
make certain decisions around next steps. Normally this would involve a discussion and
resolution from elected members. Unfortunately looking at the expected date that a decision
would be released and the following appeal period this does not align well with the normal
six weekly meeting cycle. It is therefore recommended that the Mayor/Deputy Mayor and
Chief Executive are granted delegated authority to make any decision on behalf of Council.
Recommendation
That the Council:
a)
Receives the report titled “Te Anau Wastewater Consent Application Delegated Authority” dated 28 January 2015.
b)
Determines that this matter or decision be recognised as not significant in
terms of Section 76 of the Local Government Act 2002.
c)
Determines that it has complied with the decision making provisions of the
Local Government Act 2002 to the extent necessary in relation to this decision;
and in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of costs
and benefits or advantages and disadvantages prior to making a decision on
this matter.
d)
Grants delegated authority to the Mayor/Deputy Mayor and Chief Executive to
make any decisions on behalf of Council in respect of the pending Te Anau
wastewater discharge consent application.
8.2
Te Anau Wastewater Consent Application - Delegated Authority
Page 11
Item 8.2
Council
28 January 2015
Item 8.2
Council
28 January 2015
Content
Background
3
The reconvened hearing for the Te Anau wastewater consent finished on 19 November.
Prior to concluding the Commissioners requested an extension of time to consider
submissions and issue a decision. It was indicated that an extension to late January would
be required to write up and issue the decision. Under the Resource Management Act there
will then be an appeal period of 20 working days bringing the time up to the last week in
February.
4
Depending on the outcome of the process and/or potential conditions it is possible that
Council may want to lodge an appeal with the Environment Court. This would require
direction from Council if an appeal was believed necessary. Unfortunately this is unlikely to
align with the six week Council cycle.
5
Given the relatively tight timescales to consider the decision, and the fact that there is a need
to act quickly when considering options Council staff are therefore recommending that
delegated authority is granted to the Chief Executive and Mayor/Deputy Mayor to make the
final decision on whether to lodge an appeal. Any decisions made will be reported back to
Council at its next meeting.
Issues
6
The recommendation is required to ensure that Council can act within the statutory
timeframes laid down in the Resource Management Act.
Factors to Consider
Legal and Statutory Requirements
7
The application and hearing have been conducted under the provisions of the
Resource Management Act 1992. Council will continue to act under these provisions
until an outcome is known.
Community Views
8
The proposal has been consulted on in previous Long Term Plan/Annual Plans with
public meetings and open days to discuss the proposal having been held.
Costs and Funding
9
The funding for this proposal has been included in previous Long Term/Annual Plans
and has been reviewed and revised as scope is altered.
Policy Implications
10
There are no significant policy implications associated with this recommendation.
8.2
Te Anau Wastewater Consent Application - Delegated Authority
Page 12
Analysis
Options Considered
11
Given the timing of and expected decision and need to act quickly within the statutory appeal
period the preferred option is to grant delegated authority to the Mayor/Deputy Mayor and
Chief Executive to make decisions on behalf of Council. The next meeting of Council is set
for 18 March which is well outside the 20 working day statutory appeal period.
Assessment of Significance
12
Upon assessing the proposed recommendation against the Council’s Significance and
Engagement Policy, Water and Waste Services believes that the recommendation does not
constitute a significant decision.
13
This is based on the recommendation not having an impact on the Council’s direction and
level of service and the cost being less than 10% of annual expenditure.
Recommended Option
14
The recommended option is to grant delegated authority to the Mayor/Deputy Mayor and
Chief Executive to make decisions on behalf of Council. These will be reported back to
Council at its next meeting.
Next Steps
15
Council staff will review the Commissioners’ decision once it has been released and advise
the delegated party of appropriate next steps, those being to either accept the decision or to
lodge an appeal with the Environment Court.
Attachments
There are no attachments for this report.
8.2
Te Anau Wastewater Consent Application - Delegated Authority
Page 13
Item 8.2
Council
28 January 2015
Council
28 January 2015
Record No:
Author:
Approved by:
Item 8.3
Building Consents and Values for November 2014
R/14/12/18581
Kevin O'Connor, Manager - Building Control
Bruce Halligan, GM - Environment and Community
☐ Decision
☐ Recommendation
☒ Information
Recommendation
That the Council:
a)
Receives the report titled “Building Consents and Values for November 2014”
dated 28 January 2015.
b)
Determines that this matter or decision be recognised as not significant in
terms of Section 76 of the Local Government Act 2002.
c)
Determines that it has complied with the decision-making provisions of the
Local Government Act 2002 to the extent necessary in relation to this decision;
and in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of costs
and benefits or advantages and disadvantages prior to making a decision on
this matter.
No.
2014
$
No.
2013
$
1.
Dwellings
16
3,554,000
17
4,427,500
2.
Additions to Dwellings
17
493,000
17
325,930
3.
Commercial/Industrial Buildings
11
3,161,500
5
94,500
4.
Swimming/Spa Pools
0
0
0
0
5.
Heating Units
6
18,750
10
41,860
6.
Garages
7
109,395
3
52,000
7.
Farm Buildings
16
986,594
21
2,488,954
8.
Houses for Removal
0
0
3
384,850
9.
Cowsheds
3
1,200,000
1
310,000
10.
Miscellaneous
6
16,500
4
33,000
11.
Certificates of Acceptance
0
0
3
19,950
TOTAL
82
9,540,239
84
8,178,544
8.3
Building Consents and Values for November 2014
Page 15
Item 8.3
Council
28 January 2015
2014
2013
Variation %
82
84
2.38-
491
432
13.66
9,540,239
8,178,544
16.65
50,735,613
35,664,709
42.26
222,125
260,441
231.55
259.45
441
393
Total consents for month
Total consents for year
Total project values for month
Total project values for year
Average Residential Cost
2
Average House Area (m )
Number of Inspections Carried Out
Summary/Comments:
Whilst consent numbers for the month have dropped back marginally from that of the same
period last financial year, total consent numbers are still up by 13.7%. Total project values
are up by 42.3% from that of last financial year. New and altered dwelling numbers for the
month are consistent with that of last year, with a lift in commercial, dairy shed and
residential garage construction. Commercial building work numbers and values have been
lifted by a further staged consent issued for Fonterra and a number of consents issued for
alterations to Ministry of Education buildings around the District.
Attachments
A
Appendix A - Consents Database Graph View
B
Appendix B - Building Consents Issued Numbers View
C
Appendix C - Building Consent Issued Values
View
8.3
Building Consents and Values for November 2014
Page 16
28 January 2015
Item 8.3 Attachment A
Council
8.3
Attachment A
Page 17
Council
Item 8.3 Attachment B
28 January 2015
8.3
Attachment B
Page 18
28 January 2015
Item 8.3 Attachment B
Council
8.3
Attachment B
Page 19
Council
Item 8.3 Attachment C
28 January 2015
8.3
Attachment C
Page 20
28 January 2015
Item 8.3 Attachment C
Council
8.3
Attachment C
Page 21
Council
28 January 2015
Record No:
Author:
Approved by:
Item 8.4
Building Consents and Values for December 2014
R/15/1/104
Kevin O'Connor, Manager - Building Control
Bruce Halligan, GM - Environment and Community
☐ Decision
☐ Recommendation
☒ Information
Recommendation
That the Council:
a)
Receives the report titled “Building Consents and Values for December 2014”
dated 28 January 2015.
b)
Determines that this matter or decision be recognised as not significant in
terms of Section 76 of the Local Government Act 2002.
c)
Determines that it has complied with the decision-making provisions of the
Local Government Act 2002 to the extent necessary in relation to this decision;
and in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of costs
and benefits or advantages and disadvantages prior to making a decision on
this matter.
No.
2014
$
No.
2013
$
17
11
10
0
10
5
20
3
4
4
1
85
4,833,500
219,500
5,018,500
0
38,100
132,466
1,565,419
55,000
1,293,600
17,200
1,500
13,174,785
11
11
5
0
3
6
23
2
4
1
1
67
3,862,650
537,800
652,000
0
17,900
141,287
1,504,051
120,000
1,800,000
15,000
60,000
8,710,688
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Dwellings
Additions to Dwellings
Commercial/Industrial Buildings
Swimming/Spa Pools
Heating Units
Garages
Farm Buildings
Houses for Removal
Cowsheds
Miscellaneous
Certificates of Acceptance
TOTAL
8.4
Building Consents and Values for December 2014
Page 23
Item 8.4
Council
28 January 2015
Total consents for month
Total consents for year
Total project values for month
Total project values for year
2014
85
576
13,174,785
63,910,398
2013
67
499
8,710,688
44,375,397
284,323
209.29
351,150
252.44
377
308
Average Residential Cost
Average House Area (m2)
Number of Inspections Carried Out
Variation %
26.87
15.43
51.25
44.02
Summary/Comments:
Total building consents granted are up 27% for the month and 15% for the year compared to
the same period of last financial year. Total project values are up 44% for the financial year
so far. New dwelling, commercial and heating unit building consent numbers and project
values are up compared to December last year with other project types staying relatively
consistent.
Attachments
A
Appendix A - Consents Database Graph December 2014 View
B
Appendix B - Building Consents Issued Numbers December 2014 View
C
Appendix C - Building Consents Issued Values December 2014
View
8.4
Building Consents and Values for December 2014
Page 24
28 January 2015
Item 8.4 Attachment A
Council
8.4
Attachment A
Page 25
Council
Item 8.4 Attachment B
28 January 2015
8.4
Attachment B
Page 26
28 January 2015
Item 8.4 Attachment B
Council
8.4
Attachment B
Page 27
Council
Item 8.4 Attachment C
28 January 2015
8.4
Attachment C
Page 28
28 January 2015
Item 8.4 Attachment C
Council
8.4
Attachment C
Page 29
Resource
Consents
and
Other
Management Act Items - October 2014
Record No:
Author:
Approved by:
☐ Decision
Resource
R/14/12/19142
Jenny Green, Senior Resource Management Planner - Consents
Bruce Halligan, GM - Environment and Community
☐ Recommendation
☒ Information
Resource Consents and Other Resource Management Act Items –
October 2014.
1
Attached for the Councillors’ information is a schedule of the non-notified resource consents
and other Resource Management Act items processed by the Resource Management
Department staff, under delegation from the Council, during October 2014.
2
An average processing time of 21.52 working days from receipt of all required information
was achieved for the 23 non-notified consents processed. There were 9 consents processed
over the 20 working day statutory timeframe and this is higher than usual. Although there
was a slight increase in resource consent numbers during this period, the increase in
average processing time and those exceeding the statutory timeframe was due to an
increase in other regulatory processes and enquiries during this timeframe.
3
Also processed during this timeframe were (2) Section 127 Change of Condition requests;
(1) Limited Notified application; (2) Section 221 Variation of Consent Notice applications and
(2) Section 348 Right of Way applications.
4
Please note the number of applications processed continues to be consistent with
23 non-notified consents being processed.
5
If any Councillor has any specific query regarding an individual application, they should
contact the relevant staff member who processed the application, as identified on the
schedule.
8.5
Resource Consents and Other Resource Management Act Items - October 2014
Page 31
Item 8.5
Council
28 January 2015
Item 8.5
Council
28 January 2015
Recommendation
That the Council:
a)
Receive the report titled “Resource Consents and Other Resource Management
Act Items - October 2014” dated 28 January 2015.
b)
Determine that this matter or decision be recognised as not significant in terms
of Section 76 of the Local Government Act 2002.
c)
Determine that it has complied with the decision making provisions of the
Local Government Act 2002 to the extent necessary in relation to this decision;
and in accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of costs
and benefits or advantages and disadvantages prior to making a decision on
this matter.
d)
Receive the report on the Resource Consents and other Resource Management
Act items processed by the Resource Management Department staff under
delegation from the Council during October 2014 be received as information.
Attachments
A
Resource Consents and Other Resource Management Act Items - October 2014
View
8.5
Resource Consents and Other Resource Management Act Items - October 2014
Page 32
Council
28 January 2015
OCTOBER 2014
Application Number
Applicant
Address
Ward
Description of Application
2013/53271
J M Kingma
520
Waituna
Gorge Road,
Ashers
Waihopai
Toetoes
Indigenous vegetation modification
66
9533.11
Marcus Roy
2014/53117
TAD
O'Brien and
Welcome
Rock Trails
94
McLean
Road, Garston
Mararoa
Waimea
Operate a tourism facility for hiking or
mountain biking, including office and
tourist accommodation
33
540.00
Kelwyn Osborn
22/10/2014
2014/53149
Kynlallan
Farming
Company
Limited
925
Otapiri
Gorge
Road,
Otapiri Gorge
Winton
Wallacetown
Earthworks - Gravel Extraction 20 000 m3.
23
420.00
Kelwyn Osborn
17/10/2014
2014/53157
Blue
Sky
Meats (NZ)
Limited
729 Woodlands
Morton
Mains
Road,
Morton
Mains
Waihopai
Toetoes
Change of conditions on consent 10/253.
23
589.00
Luke Place
22/10/2014
2014/53176
The
Dunedin
Diocesan
Trust Board
15
Meadow
Street,
Lumsden
Mararoa
Waimea
Rural Subdivision - Two Lots
17
675.00
Kelwyn Osborn
29/10/2014
2014/53186
C Herring
and I M
Mulder and
MA
Herring
4
Kirkbride
Street,
Wallacetown
Winton
Wallacetown
Urban Subdivision - 5 Lots
19
1133.06
Theresa
Cameron
2014/53189
AR
Armitage
10
Bradley
Court, Te Anau
Mararoa
Waimea
To build
building.
23
384.00
Luke Place
21/10/2014
2014/53196
A S Caird
32
Bradley
Court,
Te Anau
Mararoa
Waimea
Build an overheight shed
20
390.00
Luke Place
21/10/2014
8.5
Attachment A
an
overheight
Working Days
(from receipt of
all information)
accessory
Total Costs Incurred
Processing Officer
Decision
Date
9/10/2014
8/10/2014
Page 33
Item 8.5 Attachment A
RESOURCE CONSENT APPLICATIONS AND OTHER RESOURCE MANAGEMENT ACT ITEMS
Item 8.5 Attachment A
Council
28 January 2015
Application Number
Applicant
Address
Ward
Description of Application
Working Days
(from receipt of
all information)
2014/53203
C J Thorn
17 Pluto Road,
Lumsden
Mararoa
Waimea
To cure meats on site
23
802.53
Jennifer Green
1/10/2014
2014/53204
EL
McLellan
and M S
McLellan
6 Turbine Place,
Monowai
Waiau Aparima
To build versatile garage with attached
sleepout that will exceed the 3.5 in height
18
360.00
Theresa
Cameron
2/10/2014
2014/53207
Fonterra
CoOperative
Group
Limited
60 North Road,
Edendale
Waihopai
Toetoes
Earthworks
associated
with
the
construction of treatment and storage
ponds for wastewater.
14
1138.26
Jennifer Green
8/10/2014
2014/53209
S R Wild
and S J
Wild
275 Wilks Road,
Tokanui
Waihopai
Toetoes
Boundary adjustment
20
600.00
Theresa
Cameron
2/10/2014
2014/53210
S
Cavanagh
and R G
Carter and
M C Carter
and others
31
Devon
Street,
Mossburn
Mararoa
Waimea
Sign above apex of roof and operate
outside permitted hours of operation.
16
675.00
Luke Place
21/10/2014
2014/53211
Southland
District
Council
22
Luxmore
Drive, Te Anau
Mararoa
Waimea
Boundary adjustment
20
552.00
Luke Place
3/10/2014
2014/53213
Southern
Friesians
Limited
375
Lochiel
Branxholme
Road, Lochiel
Winton
Wallacetown
Earthworks- Gravel extraction-10,000 m3
20
564.00
Luke Place
28/10/2014
2014/53215
M C Slee
and R N
Slee
67 Te Anau
Milford Highway
Te Anau
Mararoa
Waimea
New building platform - split consent see
360/10/14/215- variation to consent notice
27
501.50
Luke Place
16/10/2014
2014/53216
M C Slee
and R N
Slee
67 Te Anau
Milford
Highway,
Te
Anau
Mararoa
Waimea
Variation of consent notice- split consent
see 360/10/14/215
27
501.50
Luke Place
16/10/2014
8.5
Attachment A
Total Costs Incurred
Processing Officer
Decision
Date
Page 34
Council
28 January 2015
Application Number
Applicant
Address
Ward
Description of Application
2014/53217
G Batchelor
and M J
Batchelor
454F Te Anau
Milford
Highway,
Te
Anau
Mararoa
Waimea
Relocate building platform- split consent
see 360/10/14/218- Variation of consent
notice
34
337.50
Jennifer Green
24/10/2014
2014/53218
G Batchelor
and M J
Batchelor
454F Te Anau
Milford Highway
Te Anau
Mararoa
Waimea
Section 221- variation of consent noticesplit consent see 360/10/14/217
34
337.50
Jennifer Green
24/10/2014
2014/53223
Fiordland
Outdoors
Company
Limited
1000 Manapouri
Te
Anau
Highway
Te Anau
Mararoa
Waimea
Resource Consent 12/255 cancellation of
special Conditions 2, 3a, 3b and 11.
18
660.00
Marcus Roy
15/10/2014
2014/53224
G J Burnett
and L E
Sutton
22 Irwin Street
Riverton Rocks
Waiau Aparima
To build an accessory building within 1
metre of the side yard.
20
480.00
Luke Place
17/10/2014
2014/53227
R S Harris
90
Seaward
Road
Edendale
Waihopai
Toetoes
Build overheight accessory building which
is also within 1 m of the rear boundary.
20
468.00
Luke Place
14/10/2014
2014/53229
Miraka
Farms
Limited
300 Boyle Road
Heddon Bush
Waiau Aparima
Earthworks- Gravel extraction- 2,300 m3
19
420.00
Marcus Roy
16/10/2014
2014/53232
K L Deans
11B
Manse
Street
Edendale
Waihopai
Toetoes
Section 348
24
360.00
Jennifer Green
24/10/2014
2014/53233
P J Galvin
34
Hereford
Street
Riversdale
Mararoa
Waimea
Urban Subdivision- Boundary adjustment
27
240.00
Jennifer Green
31/10/2014
2014/53235
CG
Fairbairn
and T E
Fairbairn
254 Davidson
Road
Tuturau South
Waihopai
Toetoes
Rural Subdivision - Two Lots.
20
660.00
Luke Place
22/10/2014
8.5
Attachment A
Total Costs Incurred
Processing Officer
Decision
Date
Page 35
Item 8.5 Attachment A
Working Days
(from receipt of
all information)
Item 8.5 Attachment A
Council
28 January 2015
Application Number
Applicant
Address
Ward
Description of Application
2014/53236
GW
Anderson
12
George
Street, Riverton
Rocks
Waiau Aparima
To build a three bay storage shed
24
449.13
Jennifer Green
31/10/2014
2014/53238
Te
Kamuputu
Limited
696 Jacks Hill
Road,
Waimahaka
Waihopai
Toetoes
A second dwelling not sharing accessway
on same title
21
570.00
Theresa
Cameron
29/10/2014
2014/53240
Blue River
Dairy LP
100 Keen Road,
Hedgehope
Winton
Wallacetown
Create right of way
20
360.00
Jennifer Green
29/10/2014
2014/53242
Horizon
Flowers NZ
Limited
1482 Lorne
Dacre Road,
Grove Bush Mabel Bush
Winton
Wallacetown
Build overheight chimney stack
18
480.00
Theresa
Cameron
30/10/2014
8.5
Attachment A
Working Days
(from receipt of
all information)
Total Costs Incurred
Processing Officer
Decision
Date
Page 36
Resource
Consents
and
Other
Management Act Items - November 2014
Record No:
Author:
Approved by:
☐ Decision
Resource
R/14/12/19116
Jenny Green, Senior Resource Management Planner - Consents
Bruce Halligan, GM - Environment and Community
☐ Recommendation
☒ Information
Resource Consents and Other Resource Management Act Items –
November 2014
1
Attached for the Councillors’ information is a schedule of the non-notified resource consents
and other Resource Management Act items processed by the Resource Management
Department staff, under delegation from the Council, during November 2014.
2
An average processing time of 20.33 working days from receipt of all required information
was achieved for the 21 non-notified consents processed. There were seven consents
processed over the 20 working day statutory timeframe and this higher than usual. Although
there was a no significant increase in resource consent numbers during this period, the
increase in average processing time and those exceeding the statutory timeframe was due to
an increase in other regulatory processes and enquiries during this timeframe.
3
Also processed during this timeframe was (1) withdrawn application.
4
Please note the number of applications processed continues to be consistent with
21 non-notified consents being processed.
5
If any Councillor has any specific query regarding an individual application, they should
contact the relevant staff member who processed the application, as identified on the
schedule.
8.6
Resource Consents and Other Resource Management Act Items - November 2014
Page 37
Item 8.6
Council
28 January 2015
Item 8.6
Council
28 January 2015
Recommendation
That the Council:
a)
Receive the report titled “Resource Consents and Other Resource Management
Act Items - November 2014” dated 28 January 2015.
b)
Determine that this matter or decision be recognised as not significant in terms
of Section 76 of the Local Government Act 2002.
c)
Determine that it has complied with the decision making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and in
accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of costs
and benefits or advantages and disadvantages prior to making a decision on
this matter.
d)
Receive the report on the Resource Consents and Other Resource Management
Act Items processed by the Resource Management Department Staff under
delegation from the Council during November 2014 be received as information
Attachments
A
Resource Consents and Other Resource Management Act Items - November 2014
View
8.6
Resource Consents and Other Resource Management Act Items - November 2014
Page 38
Council
28 January 2015
NOVEMBER 2014
Application Number
Applicant
Address
Ward
Description of Application
Processing Officer
Decision Date
2014/53020
A F Bryce
100 Orepuki
Riverton Highway,
Riverton South
Waiau Aparima
Dwelling with the 4.5 m
front yard.
14
1,138.25
Jennifer Green
6/11/2014
2014/53088
HWI Le Page
104 Kennington
Roslyn Bush Road,
Roslyn Bush
Waihopai Toetoes
Boundary adjustment
19
588.00
Luke Place
25/11/2014
2014/53161
A F Christie and S J
Beker
10 Fortrose Otara
Road, Fortrose
Waihopai Toetoes
Coastal Subdivision One new allotment
44
598.26
Kelwyn Osborn
28/11/2014
2014/53190
S W Gamble and J
M Gamble and P G
O'Connor
291 Waterhouse
Road, Orepuki Bald Hill
Waiau Aparima
Earthworks - Gravel
extraction
20 000 m3 and 2 000 m3
of surface rock.
30
740.00
Jennifer Green
11/11/2014
2014/53206
Fonterra CoOperative Group
Limited
60 North Road,
Edendale
Waihopai Toetoes
To construct and
operate a new Reverse
Osmosis building to
process milk protein
concentrate and
anhydrous milk fat.
16
1,372.00
Jennifer Green
25/11/2014
2014/53226
G C Collins and R E
Collins
143 Steffan Road,
Balfour - Saint
Patricks
Mararoa Waimea
Rural Subdivision Boundary adjustment
21
536.53
Theresa Cameron
7/11/2014
2014/53231
Matariki Forests
565 Hillas Road,
Acton
Mararoa Waimea
Establish a quarry for
the purpose of building
an upgrading forestry
roads
6
420.00
Jennifer Green
7/11/2014
2014/53234
I A and H E Smith
Family Trust
138 Jacks Hill
Road, Waimahaka
Waihopai Toetoes
Earthworks - Gravel
Extraction - up to
25,000 m3
26
675.00
Theresa Cameron
5/11/2014
2014/53237
Glenlapa Station
Limited
594 Glenlapa Road,
Wendonside
Mararoa Waimea
Indigenous vegetation
modification
20
675.00
Luke Place
10/11/2014
2014/53239
T J McMaster
39 Meldrum Street,
Winton
Winton
Wallacetown
Erect a versatile garage
24
149.13
Luke Place
26/11/2014
2014/53241
Avon Downs
Limited
920 Seaward
Downs Gorge
Waihopai Toetoes
Earthworks -Gravel
extraction - 15,000 m3
20
450.00
Marcus Roy
20/11/2014
8.6
Attachment A
Working Days (from
receipt of all
information)
Total Costs
Incurred
Page 39
Item 8.6 Attachment A
RESOURCE CONSENT APPLICATIONS AND OTHER RESOURCE MANAGEMENT ACT ITEMS
Council
Item 8.6 Attachment A
Application Number
28 January 2015
Applicant
Address
Ward
Description of Application
Working Days (from
receipt of all
information)
Total Costs
Incurred
Processing Officer
Decision Date
27/11/2014
Road, Ashers
2014/53247
A J Winter and L G
Winter
350 Coal Pit Road,
Edendale
Waihopai Toetoes
Boundary adjustment
35
960.00
Theresa Cameron
2014/53248
Farmers Dipping Co
Southland Limited
32 Ayr Street,
Limehills
Winton
Wallacetown
To erect a shed with
one metre of a paper
road.
19
420.00
Luke Place
6/11/2014
2014/53249
MyFarm Limited
1051 Wreys Bush
Mossburn Road,
Gowan Hill
Waiau Aparima
Boundary adjustment
20
600.00
Marcus Roy
10/11/2014
2014/53253
SouthRoads Limited
1103 Woodlands
Invercargill
Highway,
Woodlands
Waihopai Toetoes
Cleanfill disposal sites
to dispose of topsoil and
clay to be excavated to
construct new passing
lanes on State Highway
1
14
675.00
Theresa Cameron
14/11/2014
2014/53255
DETJ Dairies
Limited
120 Mullans Road,
Waihoaka
Waiau Aparima
Two lot boundary
adjustment
20
600.00
Marcus Roy
17/11/2014
2014/53256
L M Pullar
643 Kakapo Road,
Te Anau
Mararoa Waimea
Rural Subdivision - Two
lots.
26
420.00
2014/53258
D A Fortune
43 Sinclair Road,
Te Anau
Mararoa Waimea
Accessory
building
within the 4.5 metre
front yard setback which
is also located within
the
Visual
Amenity
Landscape
21
588.00
Luke Place
18/11/2014
2014/53265
Southland District
Council
180 Centre Hill
Road, Centre Hill
Mararoa Waimea
Around the Mountains
Cycle Trail - 7000 m3
20
552.00
Luke Place
28/11/2014
2014/53266
Forty Six South
Trust
179 Hills Road,
Morton Mains
Waihopai Toetoes
Construct a wintering
barn
17
750.00
Jennifer Green
25/11/2014
2014/53271
Broad Acres Farms
Limited
2361 Wreys Bush
Mossburn Road,
Dunrobin
Mararoa Waimea
To build a wintering
shed which has a floor
area greater than 1,500
m2
7
396.00
Luke Place
14/11/2014
2014/53273
P F Beer
20 Kennedy Road,
Wrights Bush
Winton
Wallacetown
Rural Subdivision Boundary Adjustment
12
594.00
Luke Place
26/11/2014
8.6
Attachment A
28/11/2014
Page 40
Council
28 January 2015
Record No:
Author:
Approved by:
Item 9.1
International Relations Committee - New Member
R/14/12/18737
Henrietta McNeill, Policy Analyst
Janet Ellis, Human Resources Manager
☒ Decision
☐ Recommendation
☐ Information
Purpose
1
The International Relations Committee would like to add two additional members, so that
their membership is in line with the delegation.
Executive Summary
2
The current membership of the International Relations Committee would like to extend their
membership to include two new young people, as per the delegation. The Committee have
undertaken an extensive outreach to find two young people, and have selected them for
Council’s approval.
Recommendation
That the Council:
a)
Receive the report titled “International Relations Committee - New Member”
dated 28 January 2015.
b)
Determine that this matter or decision be recognised as not significant in terms
of Section 76 of the Local Government Act 2002.
c)
Determine that it has complied with the decision making provisions of the Local
Government Act 2002 to the extent necessary in relation to this decision; and in
accordance with Section 79 of the Act determines that it does not require
further information, further assessment of options or further analysis of costs
and benefits or advantages and disadvantages prior to making a decision on
this matter.
d)
Decide to appoint Mei Ling Au to the International Relations Committee until
the duration of her appointment to last to the next triennium.
e)
Decide to appoint Robbie Grove to the International Relations Committee, the
duration of his appointment to last to the end of 2015.
9.1
International Relations Committee - New Member
Page 41
Item 9.1
Council
28 January 2015
Content
Background
3
In May 2014, a review of the International Relations Committee (formerly the Friendship
Committee) was undertaken. It was established that the membership of the Committee
should be increased to include two young people to provide a representative and innovative
views to the Committee, regarding international relations. The Delegation and Terms of
Reference was reviewed to reflect this view.
4
The International Relations Committee sought to undertake an application process to obtain
a young professional in early November 2014. Advertising was mostly undertaken on
Facebook, reaching over 8000 18-35 years olds in the District, as well as in the Southland
Express. 33 applications were received by the Committee. The Committee selected two
candidates through a set of criteria, which included living in the District, being available for
meetings, an interest in international relations, and proposing new ideas. One candidate
declined the opportunity to be on the Committee; therefore, only one young professional, Mei
Ling Au, is awaiting appointment to the Committee.
5
Also at the November 2014 meeting, the International Relations Committee decided to
establish a Youth Ambassador position. This position is for a school-aged young person, who
will attend all International Relations Committee meetings for the duration of one year, and
will undertake an international project. The proposal came from Aparima College student,
Robbie Grove, who is undertaking the Youth to Everest trip in 2015.
Issues
6
That the Committee is requesting additional membership outside of a triennium, to meet their
delegation.
Factors to Consider
Legal and Statutory Requirements
7
Council has delegation to appoint members of the public to a standing committee, of
which the International Relations Committee is one, particularly if the member(s) of
the public has specialist knowledge that would assist the committee.
Community Views
8
The International Relations Committee is a committee of Council and is created to
represent the publics’ views on international relations to Council. The Committee has
requested that young people be incorporated into the Committee, in the form of
young professional(s) and student(s) to generate a wider range of community views.
9
Given the extent to which the advertising reached the public of Southland, and the
positive response Council received, it is perceived that the community are
comfortable with the International Relations Committee membership being extended
to include young people.
Costs and Funding
10
There are very few increased costs of three new members on the Committee, other
than mileage payments and food which is provided for meetings every three months.
It is estimated that these costs would come to $188.03 in petrol per meeting.
9.1
International Relations Committee - New Member
Page 42
11
The International Relations Committee have established a grant for the Youth
Ambassador position of up to $1000 for one year, to assist with international project
fees.
Policy Implications
12
There are no policy implications for additional membership within the delegation.
Analysis
Options Considered
13
The options are to appoint new members to the International Relations Committee, or the
null option, to not appoint new members to the International Relations Committee.
Analysis of Preferred Option
Analysis of Options
Option 1: Appoint new members to the International Relations Committee
Advantages
Disadvantages

Youth/young professional community  The school-aged student will only be on
representation
the Committee for one year
 New
ideas
contributed
to
the  Extra costs of mileage and food on the
Committee
Committee
 Meet the requirements of the Terms of
Reference
 Extra
support with implementing
projects
Option 2: Do not appoint new members to the International Relations Committee
Advantages
Disadvantages

Status quo (including for costs)

No
youth/young
professional
 Can appoint new members at the
community representation on the
triennium
Committee
 Not meeting the requirements of the
Terms of Reference
 Cost of advertising for a new member
($52) has already been spent
Assessment of Significance
14
This is not deemed significant under the Significance and Engagement Policy.
Recommended Option
15
Option 1: Appoint new members to the International Relations Committee is recommended
because it shows that Council is listening to the youth and young professional sectors of the
community, and is willing to hear new ideas about international relations.
9.1
International Relations Committee - New Member
Page 43
Item 9.1
Council
28 January 2015
Item 9.1
Council
28 January 2015
Next Steps
16
The members will be appointed and will attend International Relations Committee meetings.
Attachments
There are no attachments for this report.
9.1
International Relations Committee - New Member
Page 44
Council
28 January 2015
Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
Recommendation
That the public be excluded from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason
for passing this resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
C10.1 Lease Renewal and Rent Review, 48C York Road, Riversdale
General subject of each matter to
be considered
Reason for passing this resolution
in relation to each matter
Ground(s) under section 48(1) for
the passing of this resolution
Lease Renewal and Rent Review,
48C York Road, Riversdale
s7(2)(a) - The withholding of the
information is necessary to protect
the privacy of natural persons,
including that of a deceased
person.
That the public conduct of the
whole or the relevant part of the
proceedings of the meeting would
be likely to result in the disclosure
of information for which good
reason for withholding exists.
C10.2 Draft Venture Southland Business Plan
General subject of each matter to
be considered
Reason for passing this resolution
in relation to each matter
Ground(s) under section 48(1) for
the passing of this resolution
Draft Venture Southland Business
Plan
s7(2)(h) - The withholding of the
information is necessary to enable
the local authority to carry out,
without prejudice or disadvantage,
commercial activities.
That the public conduct of the
whole or the relevant part of the
proceedings of the meeting would
be likely to result in the disclosure
of information for which good
reason for withholding exists.
C10.3 Public Excluded Minutes of the Council Meeting dated 10 December 2014
General subject of each matter to
be considered
Reason for passing this resolution
in relation to each matter
Ground(s) under section 48(1) for
the passing of this resolution
Public Excluded Minutes of the
Council Meeting dated 10
December 2014
7(2)(a) protect the privacy of
natural persons, including that of
deceased natural persons
That the exclusion of the public
from the part of the meeting is
necessary to enable the local
authority to deliberate in private on
its decision or recommendation.
7(2)(f)(ii) maintain the effective
conduct of public affairs through the
protection of such members,
officers, employees, and persons
from improper pressure or
harassment;
7(2)(i) enable the Council to carry
out negotiations without prejudice
or disadvantage (including
commercial and industrial
negotiations).
In Committee
Page 45