REQUEST FOR QUALIFICATIONS MAP VALIDATION TWIN COUNTY REGIONAL 911 COMMISSION CARROLL COUNTY, GALAX CITY, GRAYSON COUNTY A. PROJECT DESCRIPTION Twin County Regional 911 Commission operates a PSAP for the Counties of Grayson and Carroll and the City of Galax. The PSAP’s 911 map was developed in 2004 using ArcGIS. The Commission is requesting qualifications from individuals and firms to validate and update the map to NG911 standards. Proposals should not exceed $20,000 and work must be completed prior to June 30, 2015. B. SCOPE OF SERVICES The specific scope of services required is described below: 1. Gap analysis of current map and processes to i3 and/or NG911 standards and other PSAP good practices. 2. List of prioritized activities needed to enhance the map and processes to i3 and/or NG911 standards, and to implement other PSAP good practices. 3. Execution of some or all recommended enhancement activities. 4. Transition and training for Twin County 911 to complete recommended activities not completed through the vendor’s statement of work. 5. Creation of a Quality Assurance/Quality Control process and training to ensure Twin County 911 maps adhere to i3 and/or NG911 standards ongoing. 6. As an alternate approach, the vendor can perform a gap analysis of current map and processes to E911 standards, and propose and perform activities to address the more critical gaps. C. CONTENTS OF RESPONSE Statements of qualifications should be submitted for review by the Selection Committee and should include, but not necessarily be limited to, the following items: 1. A general description of the vendor’s philosophy, experience, and capabilities. 2. Recent experience with similar type projects. Submit brief descriptions of the scope of similar projects, contact person, address, telephone number, and e-mail address. 3. Qualifications and background resumes of staff persons who will perform the work and their availability and proximity to the project location. 4. Demonstration of familiarity with NG911 standards and validation. 5. Statement of work, key deliverables and timeline. 6. Total proposed fees including separately billed travel costs, projected man hours and hourly rate for the project. D. SELECTION PROCESS/CRITERIA A Selection Committee shall evaluate all proposals and rank vendors. The Commission reserves the right to interview the highest ranked vendor agreed upon by the selection committee. The Commission reserves the right to negotiate with the selected firm for any required and related future needs for this project. The Commission also reserves the right to reject any and all proposals that fail to qualify as responsive to our needs. The Commission is an equal opportunity employer, and does not discriminate on the basis of race, sex, political affiliation, or faith-based organizations. The Commission is an EOE. The Commission will review proposals and make its selection based on the criteria set forth hereafter:      Understanding of the project and proposed scope of services. Familiarity with similar projects. Staff capabilities and availability to provide timely execution prior to June 20, 2015. Performance on similar projects based upon interviews with other PSAP’s. Proposed deliverables and pricing. The vendor that best meets the criteria may be contacted for an interview to finalize the statement of work and contract. If a mutually agreed upon contract is not reached, negotiations will begin with the next most qualified vendor. The contract will be a fixed-fee contract for specified work tasks. Payments to the vendor will be based on costs incurred and work tasks completed. Each responding vendor will be notified of final selection. All responding firms/individuals shall comply with Executive Order 11246. E. INCURRING COSTS The Twin County Regional 911 Commission is not liable for any costs incurred by vendors prior to issuance of a contract. F. IMMIGRATION REFORM AND CONTROL ACT OF 1986 By signing this statement, the offeror certifies that it does not and will not during the performance of this contract violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits the employment of illegal aliens. G. SUBMISSION Any questions related to this Request for Quote should be directed to the Twin County 911 Coordinator at (276) 236-5122 or by electronic mail at [email protected]. Quotes can be sent by email to Jolena Young, Twin County 911 Coordinator at [email protected] or via mail or in person to, 353 N Main St, Galax VA 24333. The deadline for receipt of all proposals is February 6, 2015 at 2:00 p.m. Award of a contract for services will take place after staff review. -EQUAL OPPORTUNITY EMPLOYER-