1. Healthcare

TOWN OF COLLINGWOOD
COUNCIL AGENDA
February 2, 2015
"Inspire confidence, wonder and a sense of possibility – deliver today’s services and realize tomorrow’s promise."
A meeting of Council will be held Monday February 2, 2015 in the Council Chambers, Town Hall,
Collingwood commencing at 5:00pm.
ORDER OF BUSINESS
1.
CALL OF COUNCIL TO ORDER
2.
ADOPTION OF AGENDA
 THAT the content of the Council Agenda for February 2nd, 2015 be adopted as presented.
3.
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
4.
a) ADOPTION OF MINUTES, for the regular meeting of Council held January 19th, 2015 (p.5) and
the Special meeting of Council held January 28th, 2015. (p.12) (errors & omissions)
b) BUSINESS ARISING FROM THE PREVIOUS MINUTES
5.
COMMUNITY ANNOUNCEMENTS
6.
PUBLIC MEETING
6.1 Proposed Official Plan and Zoning By-law Amendments (11476 Highway 26 West)
The proposed Official Plan and Zoning By-law Amendments (Town File No. D08414) pertain to a parcel
of land located on the north side of Highway 26 West.
The subject property is approximately 2.81
ha (6.94 ac) in lot area and is legally
described as Part of Lot 48, Concession 10
(Part 1, Plan 51R-27666). The property is
known municipally as 11476 Highway 26
West.
THE PURPOSE of the proposed Official
Plan and Zoning By-law Amendments is to
re-designate the subject property from the
Resort Commercial land use designation to
the High Density Residential land use
designation, and to rezone the property
from a Resort Commercial (C3) zone to a
Residential Fourth Density Exception (R4E) zone.
THE EFFECT of the proposed Official Plan
and Zoning By-law Amendments is to allow
the construction of residential and
commercial uses on the subject lands - 4
three storey apartment buildings with 192
units and a one storey 1011 m2 commercial
building.
February 2, 2015 Council Agenda - Page 1 of 4
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7.
8.
DEPUTATION
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
 THAT the minutes of the Collingwood Public Utilities Board held December 11, 2014 be
received. (p.15)
9.
STANDING COMMITTEE REPORTS
9.1
STRATEGIC INITIATIVES STANDING COMMITTEE - JANUARY 15, 2015
STAFF REPORTS
PW2015-03-C Hume Street Reconstruction – Budget Schedule (p.19)
RECOMMENDING THAT Council receives Staff Report PW2015-03 for information purposes;
AND THAT Council authorize staff to proceed with tendering the project for possible award in
April 2015.
T2014-24-C Strategic Financial Plan-Policy Paper No.1: Debt (p.27)
RECOMMENDING THAT Council approve the following recommendations:
 A “water debt servicing limit” not to exceed 7% of the water utility own source
revenue be adopted.
 A “wastewater debt servicing limit” not to exceed 7% of the wastewater utility own
source revenue be adopted.
 A “tax supported debt servicing limit” not to exceed 7% of tax supported own source
revenue be adopted.
T2014-25-C Strategic Financial Plan-Policy Paper No.2: Reserve and Reserve Funds (p.42)
RECOMMENDING THAT Council approve the recommendations contained therein including
the establishment of a budgeted capital levy and the collapse and renaming of the noted
reserves.
T2014-26-C Strategic Financial Plan-Policy Paper No.3: Capital Asset Management Plan (p.49)
RECOMMENDING THAT Council receive Staff Report T2014-26-C for information.
STANDING COMMITTEE REPORT – SIC2015-01 (p.53)
THAT Council receive the Strategic Initiatives Services Standing Committee Report from the
meeting held January 15, 2015, as presented.
9.2
DEVELOPMENT & OPERATIONS SERVICES STANDING COMMITTEE - JANUARY 26, 2015
STAFF REPORTS
PW2015-01-C Operation of Collingwood Accessible Shuttle (p.55)
RECOMMENDING THAT Council approve entering into a five (5) year operation agreement
with Ace Cabs for the provision of on demand accessible transportation services within the
Town of Collingwood;
AND THAT Council authorizes the Mayor and Clerk to sign all necessary documents to execute
the contract;
AND THAT the Town agrees to pay Ace Cabs Inc. $40,000 for the first year of operation and
$20,000 for the second year of operation, and no operational costs for the remaining 3 years;
AND FURTHER THAT Staff ensure conditions are placed on the accessible taxi licences to
maintain the vehicle priority for accessibility purposes.
February 2, 2015 Council Agenda - Page 2 of 4
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PW2015-02-C Various Road Conveyances (p.59)
RECOMMENDING THAT Council receive Staff Report PW2015-02;
AND THAT Council enact and pass a by-law to assume the parts designated on Plans: 51R32044, 51R-36307, 51R-31453, 51R-16487, 51R-31843, 51R-29916, 51R-30382, 51R38668,
51R-35557, 51R-35333, 51R-37018, 51R-37562, 51R-38060, 51R-38059, 51R-38969, 51R39727, 51R-39377, 51R-31203, 51R-37513, 51R-37719, 51R-39377 and 51R-39645 as part of
a highway for public use.

THAT By-law No. 2015-011, being a by-law to assume portions of land as a highway for
public use, be enacted and passed this 19th day of January, 2015.
FFP2015-01-C Award of Contract for an Architect for the Cell Block Renovations (p.85)
RECOMMENDING THAT Council award the Architect contract for the Cell Block Renovation
project to Formworks Inc. for the total cost of $28,175.00 plus HST which includes a 15%
contingency.
P2015-01-C
92 Glenlake Boulevard – Telecommunication Tower (p.89)
RECOMMENDING THAT Council support a monopole telecommunication tower at 92 Glenlake
Boulevard, with a maximum height of 40 metres.
P2015-02-C
10 Vacation Inn Drive – Telecommunication Tower (p.114)
RECOMMENDING THAT Council support a flagpole telecommunication tower at 10 Vacation
Inn Drive, with a maximum height of 35 metres, located at the rear of the property and Council’s
preferred location is the rear of the subject lands.
P2015-03-C
Part Lot Control Exemption; Sunvale Homes – 50-85 Robertson St. (p.134)
RECOMMENDING THAT Council enact and pass Part Lot Control Exemption By-law No. 2015012 to allow for 18 lots to be created for semi-detached dwelling units within Registered Plan
51M-945.

THAT By-law No. 2015-012, being a by-law to exempt a portion of land located within the
Sunvale Homes subdivision, from the part lot control provisions of the Planning Act, be
enacted and passed this 19th day of January, 2015.
P2015-04-C
Award of Contract for the Provision of Landscape Architect Services (p.141)
RECOMMENDING THAT Council award the contract for the Provision of Landscape Architect
Services to Envision-Tatham Inc. for a term of four (4) years.
STANDING COMMITTEE REPORT – DEVT2015-01 (p.145)
THAT Council receive the Development & Operations Services Standing Committee Report
from the meeting held January 26, 2015, as presented.
10.
MOTIONS
 THAT this Council proceeds in camera in order to address a matter pertaining to:
 personal matters about an identifiable individual, including municipal or local board
employees.
 security of the property of the municipality or local board;
 a proposed or pending acquisition or disposition of land for municipal or local board
purposes;
Items for Discussion: a) Committee/Board Applications;
b) Review Employment Contract (CAO)
c) Airport Land Request and Update
February 2, 2015 Council Agenda - Page 3 of 4
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11.
12.
13.
14.
BY-LAWS
NOTICE OF MOTION
OLD or DEFERRED BUSINESS
OTHER BUSINESS
15.
CONFIRMATORY BY-LAW
 THAT By-law No. 2015-013, being a by-law to confirm the proceedings of the special
meeting of Council held January 28th, 2015 and the regular meeting of Council held February
2nd, 2015 be enacted and passed this 2nd day of February, 2015. (p.149)
16.
ADJOURNMENT
February 2, 2015 Council Agenda - Page 4 of 4
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TOWN OF COLLINGWOOD
COUNCIL MINUTES
January 19, 2015
"Inspire confidence, wonder and a sense of possibility – deliver today’s services and realize tomorrow’s promise."
A meeting of Council was held Monday January 19, 2015 in the Council Chambers, Town Hall,
Collingwood commencing at 5:00pm.
MAYOR COOPER CALLED COUNCIL TO ORDER
Members of Council Present:
Staff Present:
Mayor Cooper
Deputy Mayor Saunderson
Councillor Fryer
Councillor Edwards
Councillor Ecclestone
Councillor Jeffery
Councillor Doherty
Councillor Madigan
Councillor Lloyd
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Dean Collver, Director of Parks, Recreation and Culture
Martin Rydlo, Manager of Business and Marketing
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services
Trent Elyea, Fire Chief
Jennett Mays, Communications Officer
Melissa McCuaig, Director of human Resources
ADOPTION OF AGENDA
No. 015-15
Moved by Deputy Mayor Saunderson
Seconded by Councillor Edwards
THAT the content of the Council Agenda for January 19th, 2015 be adopted as presented.
CARRIED
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
ADOPTION OF MINUTES
No. 016-15
Moved by Councillor Jeffery
Seconded by Councillor Madigan
THAT the minutes of the regular meeting of Council held January 5th, 2015, be approved as
presented.
CARRIED
BUSINESS ARISING FROM THE PREVIOUS MINUTES – Nil
January 19, 2015 Council Minutes- Page 1 of 7
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COMMUNITY ANNOUNCEMENTS
 The Hon. Kellie Leitch, MP, Minister of Labour and Minister Responsible for Status of Women to
announce a pre-budget consultation session for the public to be held Friday January 12 at 4:00
p.m. at 501 Hume Street. The focal points will include job creation in the area, tax base, and
opportunities to support families and public security.

Photo Presentation and Thank you re: Freedom of the City
Commandant, Major Adam Battista and Chief Warrant Officer Lew Johnstone, Canadian Forces
Military Police Academy thanked and congratulated the Town for the honour offered as Freedom
of City and presented Council with a framed plaque in commemoration of the Freedom of the
City event held in 2014.

Council reported on various community events they had attended and announced upcoming
events.
DEPUTATION
 Mayor Cooper removed herself from the Chair and left the meeting at 5:21 p.m. in the spirit of
the Conflict of Interest Act and the Town’s Policies and Procedures to her potential conflict with
the Clearview Aviation Commerce Centre development proposal, requesting Deputy Mayor
Saunderson to assume the Chair.

Clearview Aviation Commerce Centre (Airport Business Development) Presentation
Charlie Tatham, Chair of the Collingwood Airport Services Board introduced the deputation and
on behalf of the airport. Mr. Tatham further explained the role of the Board to date with respect
to the development proposal and how the proposal could positively impact and benefit the
airport while providing economic growth within the region.
Mr. Paul Bonwick, addressed Council as member of the development team indicating his
primary capacity to lobby the government to ensure the wind turbines are not located in the area
of the airport and the proposed development as a world class aviation centre. The proposed
development is estimated to be an $80M build-out with employment opportunities. Mr. Bonwick
reviewed current trends with airport operations.
Kris Menzies, MHBC Planning presented the development proposal and requested Council
consider the disposition of two land parcels that are currently part of the airport lands, a
servicing easement along the CNT pipeline right-of-way and access easements to the airport.
No. 017-15
Moved by Councillor Edwards
Seconded by Councillor Jeffery
THAT the Clearview Aviation Commerce Centre proposal be referred to the CAO to review and
report back to Council.
CARRIED
Mayor Cooper resumed Chair.

Phragmites Planning Committee/NVCA/Georgian Bay Forever request for letter of
support for grant application
Gail Bascombe, Phragmites Planning Committee Facilitator and Tim Morris, Lighthouse Point
presented Council with the details of a community action plan to control Phragmites in west
Collingwood and the effects the invasive species has along our waterfront. Mr. Morris further
provided Council with his experience with the invasive plant at Lighthouse Point, along with a
history of the invasive plant, its negative affect along the shoreline and a pilot project to remove
the plant. Mrs. Bascombe further reviewed their action plan, requesting a letter of support from
Town Council confirming the Phragmites issue and the plan to overcome, and to provide in-kind
support, such as access to Town owned land and use of vehicles to remove plant.
January 19, 2015 Council Minutes- Page 2 of 7
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No. 018-15
Moved by Councillor Fryer
Seconded by Councillor Doherty
THAT Council authorize a letter of support for the Phragmites Planning Committee/
NVCA/Georgian Bay Forever initiative and application as presented.
AND FURTHER THAT the item be referred to staff and the appropriate standing committee.
CARRIED
Mayor Cooper provided the presenters with a resolution from the St. Lawrence and Great Lakes Cities
Initiative regarding Phragmites in support of their efforts to control the invasive species.
CONSENT AGENDA
No. 019-15
Moved by Councillor Ecclestone
Seconded by Councillor Jeffery
THAT the General Consent Agenda, having been given due consideration by Council, be
received.
General Consent Items
A.1
Township of Essa re: Motion to request Town of Collingwood repair crossings or
remove tracks at Cross Street and Alma Street in Angus. (motion prepared to
refer to budget)
Direction
Required
CARRIED
A.1
Township of Essa re: Motion to request Town of Collingwood repair crossings or remove tracks
at Cross Street and Alma Street in Angus
No. 020-15
Moved by Councillor Ecclestone
Seconded by Councillor Madigan
THAT Council refer the request from the Township of Essa to repair crossings or remove tracks
at Cross Street and Alma Street in Angus, be referred to budget discussions for further
consideration.
CARRIED
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 021-15
Moved by Deputy Mayor Saunderson
Seconded by Councillor Edwards
THAT the Collingwood Public Utility Services Board minutes of September 18, 2014 and the
Collingwood Police Services Board minutes of December 17, 2014, be hereby received.
CARRIED
STANDING COMMITTEE REPORTS
CORP2015-01 Corporate Services Standing Committee Report – January 12, 2015
Councillor Edwards, Chair of the Corporate Services Standing Committee reviewed the Chair Report
highlighting the staff reports discussed at the meeting and motions proposed by the Standing
Committee.
January 19, 2015 Council Minutes- Page 3 of 7
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No. 022-15
Moved by Councillor Edwards
Seconded by Deputy Mayor Saunderson
THAT Council receive the Corporate Services Standing Committee Report from the meeting
held January 12, 2015, as presented.
CARRIED
Corporate Services Standing Committee Staff Report:
C2015-01-C
Municipal Election Accessibility Follow-up
No. 023-15
Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
THAT Council receive Staff Report C2015-01-C with respect to accessibility actions taken
during the recent municipal election, for information purposes, as required in accordance with
the Municipal Elections Act.
CARRIED
CAO2015-02-C
No. 024-15
Award of Contract/Roster for the Provision of Legal Services
Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
THAT Council receive Staff Report CAO2015-02-C, and retain the primary legal services of
Miller Thomson LLP, and award the retention of the legal service roster as recommended herein
for the various legal practice areas;
AND FURTHER THAT Council delegate authority to the CAO to determine the appropriate firm
to be engaged for the various legal matters as may arise.
CARRIED
CAO2015-01-C
No. 025-15
2015 Communications Work Plan
Moved by Councillor Edwards
Seconded by Deputy Mayor Saunderson
THAT Staff Report CAO2015-01-C, being a report from the Communications Officer on the
2015 Communications Work Plan, be received.
CARRIED
Corporate Services Standing Committee Motions:
No. 026-15
Moved by Deputy Mayor Saunderson
Seconded by Councillor Edwards
THAT Council petition the Municipal Property Assessment Corporation (MPAC) to address the
ongoing concerns with the accuracy of the voters list and reinstate the enumeration process in
an election year.
CARRIED
January 19, 2015 Council Minutes- Page 4 of 7
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No. 027-15
Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
THAT Council petition the Province and the Association of Municipalities of Ontario to develop
appropriate and consistent election procedures for alternative voting methods to be incorporated
into the Municipal Elections Act to ensure adequate mechanisms are in place to limit the risk and
opportunity for a controverted election while encouraging voter participation/turnout.
CARRIED
COMM2015-01
Community Services Standing Committee Report – January 14, 2015
Councillor Fryer, Chair of the Community Services Standing Committee reviewed the Chair Report
highlighting the staff reports discussed at the meeting and deputation provided on Sunset Point Park
redevelopment concerns.
No. 028-15
Moved by Councillor Tim Fryer
Seconded by Councillor Doherty
THAT Council receive the Community Services Standing Committee Report from the meeting
held January 14, 2015.
CARRIED
PRC2015-01-C
No. 029-15
Allocation of the 2015 Community Recreation & Culture Grant Program
Moved by Councillor Doherty
Seconded by Councillor Lloyd
THAT Staff Report PRC2015-01-C, recommending Council authorize the 2015 Community
Recreation and Culture Grant Program allocation of funds as per the approved program and
criteria administered by the PRC Department, be approved.
CARRIED
PRC2015-03-C
No. 030-15
Letter of Intent Regarding Hosting the 2017 Ontario Senior 55+ Winter Games
and the 2018 Ontario Senior 55+ Summer Games
Moved by Councillor Madigan
Seconded by Councillor Jeffery
THAT Staff Report PRC2015-03-C, recommending Council approve a Letter of Intent indicating
to the Sport Alliance of Ontario a desire by the Town of Collingwood to host the 2017 Ontario
Senior 55+ Winter Games and the 2018 Ontario Senior 55+ Summer Games.
AND FURTHER THAT Council authorize the Mayor to sign the above mentioned Letter of
Intent; be approved.
CARRIED
MOTIONS
No. 031-15
Moved by Councillor Doherty
Seconded by Councillor Jeffery
WHEREAS Council of the Town of Collingwood enacted and passed By-law No. 2014-042,
being a by-law to establish a Code of Conduct for Members of Council and Complaint Protocol.
AND WHEREAS a complaint was filed by a member of the public in accordance with By-law No.
2014-042, alleging conflict of interest on the part of the former Deputy Mayor, that was
investigated by the Town's Integrity Commissioner and rendered a report to Council on October
20, 2014;
January 19, 2015 Council Minutes- Page 5 of 7
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AND WHEREAS Council shall consider and respond to the
report within 90 days after the day the report is laid before
it, and the former Council declined to receive the report of
the Integrity Commissioner during its meeting of October
20, 2014;
THEREFORE BE IT RESOLVED THAT Council of the
Town of Collingwood herein receive the conclusions and
recommendations provided in the report of the Integrity
Commissioner dated October 20, 2014, and take no further
action.
COUNCIL
Cooper
Saunderson
Fryer
Edwards
Ecclestone
Jeffery
Doherty
Madigan
Lloyd
TOTAL
Yea
Nay









7
2
CARRIED (recorded vote)
No. 032-15
Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
WHEREAS it is critical to the success of the municipality that all governance and administrative
processes are completed with unquestionable honesty and integrity;
AND WHEREAS a number of the policies identified in the Accountability and Transparency
Policy require review to ensure Council’s decision making process is open and transparent and
follows best practices in municipal governance;
THEREFORE BE IT RESOLVED THAT Council direct staff, through the respective Standing
Committees, to review the following policies and procedures and report back to Council with the
review or status update by April 2015;
Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
a) Procurement Policy, including a review of sole sourcing and the use of a vendor record
system.
CARRIED
Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
b) Implementation of a Lobbyist Registry and procedures.
CARRIED
Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
c) Code of Conduct, including consideration for applicability to Committee and Board members
as well as an enhanced conflict of interest provisions to include a broader definition of family
members (siblings, in-laws, work colleagues, clients, special interest groups) and undue
influence provisions.
CARRIED
January 19, 2015 Council Minutes- Page 6 of 7
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Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
d) Advise Council as to any other policies, procedures or initiatives to enhance and improve
transparency and accountability in municipal governance.
CARRIED
Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
THAT Council direct ongoing consideration be given to current and proposed policies and
procedures that strengthen honesty and openness in municipal governance and administration.
CARRIED
BY-LAWS - Nil
NOTICE OF MOTION - Nil
OLD or DEFERRED BUSINESS - Nil
OTHER BUSINESS
 Councillor Lloyd advised Council of complaints received regarding the culvert at Sunset Point
Park and why a culvert was installed.
Moved by Councillor Lloyd
Seconded by Councillor Madigan
THAT Council direct Staff report back to Council with respect to the purpose of the culvert
installation at Sunset Point Park.
CARRIED
CONFIRMATORY BY-LAW
No. 033-15
Moved by Councillor Jeffery
Seconded by Councillor Madigan
THAT By-law No. 2015-010, being a by-law to confirm the proceedings of the regular meeting of
Council held January 19th, 2015, be enacted and passed this 19th day of January, 2015.
CARRIED
ADJOURNMENT
Moved by Councillor Ecclestone
THAT the meeting of Council be hereby adjourned at 6:45pm.
CARRIED
_____________________________
MAYOR
_____________________________
CLERK
January 19, 2015 Council Minutes- Page 7 of 7
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TOWN OF COLLINGWOOD
SPECIAL MEETING OF COUNCIL MINUTES
January 28, 2015
"Inspire confidence, wonder and a sense of possibility – deliver today’s services and realize tomorrow’s promise."
A meeting of Council was held Wednesday January 28, 2015 in the Council Chambers, Town Hall,
Collingwood commencing at 9:00 a.m. for the following:
MAYOR COOPER CALLED COUNCIL TO ORDER
Members of Council Present:
Staff Present:
Mayor Cooper
Deputy Mayor Saunderson
Councillor Fryer
Councillor Edwards
Councillor Ecclestone
Councillor Jeffery
Councillor Doherty
Councillor Madigan
Councillor Lloyd
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Dean Collver, Director of Parks, Recreation and Culture
Martin Rydlo, Manager of Business and Marketing
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services
Trent Elyea, Fire Chief
Jennett Mays, Communications Officer
ADOPTION OF AGENDA
No. 034-15
Moved by Deputy Mayor Saunderson
Seconded by Councillor Edwards
THAT the content of the Council Agenda for January 28th, 2015 be adopted as presented.
CARRIED
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) – Nil
SPECIAL MEETING BUSINESS

Completion of Orientation Training
Collus PowerStream Orientation, Mr. Ed Houghton, President and CEO of Collus Power
PowerStream provided a brief overview of the programs, services, assets, partnerships and services
provided by the hydro utilities that is 50% owned by the Town.
Emergency Management Training, Fire Chief Trent Elyea provided an overview of the Emergency
Management Plan including roles, responsibilities and authority during emergency events.
January 28, 2015 Special Council Minutes - Page 1 of 3
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Accessibility Training, Accessibility Coordinator Linda Markowsky provided a training session on
components of the Integrated Accessibility Standard Regulation and Customer Service
requirements for dealing with individuals of all abilities.
Council recessed at 10:41am.
Council reconvened at 11:00am.
Conflict of Interest Training, Collingwood’s new legal counsel from the firm Miller Thompson, LLP
provided a detailed training session to Council with respect to the Municipal Conflict of Interest Act
and a municipal primer. Mr. Eric Davis and Mr. Steve O’Melia provided the review and addressed
questions from Council.

Budget Update
Mr. John Brown, CAO reviewed the budget process and status to date and requested direction from
Council with respect to an acceptable tax increase target.
Moved by Councillor Jeffery
Seconded by Councillor Edwards
THAT Council herein waive the procedural requirements for notice of motion to provide direction to
staff with respect to the budget.
CARRIED
No. 034-15
Moved by Councillor Lloyd
Seconded by Councillor Fryer
THAT Council direct staff to re-evaluate the 2015 proposed budget reviewing expenses and
programming that would provide a 1% and 2% increase over last year’s tax levy (total amount raised
through taxes for municipal purposes) for Councils review.
CARRIED (recorded Vote – Unanimous)

Community Based Strategic Plan
CAO John Borwn provided a brief review of the status of the evaluation of the Community Based
Strategic Plan Consultant RFP, noting a recommendation will be coming forward in the near future.
Council recessed at 12:43pm
Council reconvened at 1:31pm

Safe Drinking Water Act – Standard of Care Training
Staff/Board in attendance: Marcus Firman, Peggy Slama, Larry Irwin, Brian MacDonald, Doug
Garbutt, Sara Almas
Mr. Hershal, Instructor from the Walkerton Clean Water Centre provided a detailed training session
with respect to the legislation, responsibilities and liabilities of Councillors, staff, and individuals with
decision making authority for drinking water systems.
Deputy Mayor Saunderson left the meeting at 1:55pm.
Recessed at 2:55pm
Reconvened at 3:05pm
Deputy Mayor Saunderson returned to the meeting at 3:00pm.
January 28, 2015 Special Council Minutes - Page 2 of 3
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Instruction continued with respect to duty of care, risk management, case studies and training and
succession planning.
Following the training session, Council and senior staff officials were required to complete testing to
receive the appropriate certification.
Mayor Cooper thanked Council, staff and trainers for their participation throughout the day.
ADJOURNMENT
Moved by Councillor Fryer
THAT the meeting of Council be hereby adjourned at 4:38pm.
CARRIED
_____________________________
MAYOR
_____________________________
CLERK
January 28, 2015 Special Council Minutes - Page 3 of 3
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STAFF REPORT PW2015-03-C
Reviewed by Strategic Initiatives Standing Committee
on January 15, 2015
Recommendation: Forward to Council for approval
Date:
February 2, 2015
Submitted to:
Mayor and Council
Prepared by:
Brian Macdonald, Director, Public Works and Engineering
Subject:
Hume Street Reconstruction – Budget Schedule
PURPOSE
• The purpose of this report is to provide Council with the necessary information for early
approval of the Hume Street reconstruction budget
RECOMMENDATION:
THAT Council receives Staff Report PW2015-03-C for information purposes;
AND THAT Council authorizes staff to proceed with tendering the project for possible award
in April 2015.
1. BACKGROUND
The Hume Street reconstruction project is our number one priority project. It has been
contemplated for a number of years and we are proposing construction to take place in the 2015
and 2016 construction seasons. This is a major project in the heart of town with potential
impacts to local residences, numerous businesses within the corridor, the YMCA, and the
hospital. In order to minimize potential disruptions, we feel that the majority of the works should
be constructed in the 2015 construction season, leaving only minor tasks such as top asphalt
and boulevard restoration to 2016. This schedule will require us to start construction as early as
possible, sometime in April (weather dependant). For this we must proceed with tendering in
early February so that the tender can be awarded in early April.
Background
The Town of Collingwood undertook a Class Environmental Assessment (EA) for the proposed
improvements of Hume Street (between Hurontario Street and Pretty River Parkway), and
Hurontario Street (from Fourth Street to Sixth Street). In order to best address roadway
capacity and pavement condition in the area, a number of improvement alternatives were
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considered as part of the study. Public consultations were conducted on November 22, 2006,
and September 15, 2009. An Environmental Study Report was prepared that documented all
aspects of the EA process and presented the recommended design. The Environmental Study
Report was placed on public record for a 30-day period for review and comment, commencing
July 23, 2010 and ending August 22, 2010.
The Environmental Study Report provided a preferred alternative that included a three lane
cross section (two through lanes and a shared centre left turn lane) with a multi-use trail on one
side of the road and a conventional sidewalk on the other side. However, as a result of long
term monitoring of the performance of existing multi-use trails within the Town of Collingwood
completed since the EA, it was determined that on-road bicycle lanes are a more effective
solution to many of the problems facing the existing multi-use trails, including conflicts between
pedestrians, cyclists, and vehicles navigating driveway accesses. As a result, an EA Addendum
was conducted and made available for public review from November 13, 2013, to December 12,
2013. The revised design has a three lane cross section (two through lanes and a shared
centre left turn lane), bicycle lanes, and conventional sidewalks on both sides of the road.
Significant utilities (Bell, Rogers, Hydro, and Enbridge) require relocation. This relocation work
has already commenced and will continue into the spring.
The current project design includes:
•
Reconstruction from 100m west of Pretty River Parkway to Hurontario Street;
•
New cross section includes three lanes (two through lanes and a shared centre left turn
lane) and on-road bicycle lanes;
•
New traffic signals at Ste. Marie Street North, Minnesota Street, and Raglan Street
South;
•
Bridge widening to accommodate the widened road platform;
•
Sanitary sewer replacement from Hurontario Street to Minnesota Street;
•
Water main replacement from Minnesota Street to Raglan Street North;
•
Upgraded storm sewers; and
•
Minor landscaping improvements
Proposed Schedule
The following is our draft schedule:
Advertise Tender: February 11
Tender Close: March 11
Standing Committee Report: March 23
Council award: April 7
Construction start: Approximately April 20
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Sometime near the end of February we propose to have a public information session where we
will provide the residents and businesses along Hume Street the opportunity to see our final
construction plans and discuss construction staging, timing etc. As with previous high profile
projects such as First Street and the BIA improvements. We will be providing weekly
construction updates throughout the duration of the project.
2. INPUT FROM OTHER SOURCES
3. APPLICABLE POLICY OR LEGISLATION
4. ANALYSIS
The Hume Street project has been in the works for a number of years and is our number one
priority project. The proposed works have been vetted through an open public process and we
are ready to proceed with construction.
As noted in the background, this is a major project and will require the entire construction
season to complete the majority of the works. In order to accomplish this we must start
construction as soon as possible this spring. This will require us to go to tender in early
February. For this we will need pre-budget approval, or, as a minimum, approval to proceed to
tender and an award be subject to budget approval sometime in March.
5. EFFECT ON TOWN FINANCES
The total budget estimate for this project is approximately $11.2 million. This includes
engineering, utilities and construction. Utility relocations, at an estimated cost of $1.45 million
(Town share), began in 2014 as part of last year’s approved budget.
The Town has applied for $2 million in funding under the Federal/Provincial Small Communities
Fund (SCF). We have been advised that we should find out if we are successful sometime in
March / April 2015.
Previous Councils have set aside a reserve of approximately $2.2 million for this project. The
balance of the project will be funded through Development Charges ($4.2 million), Federal Gas
Tax ($1.2 million), Sewer ($0.61 million) and water reserves ($0.61 million). This project is fully
funded from reserves and grants. For more details see attached draft budget for Hume Street.
Should the Town be unsuccessful in its $2 million SCF funding application, an alternative
budget has been prepared. This alternative budget is also fully funded by forgoing our asphalt
resurfacing program and drawing additional funds from our Gas Tax and Capital Reserves.
This will mean the postponement of some projects; however, we feel that Hume Street is a
priority and as such should take precedent.
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6. APPENDICES & OTHER RESOURCES
Appendix A
Appendix B
Draft Hume Street Budget with SCF funding
Draft Hume Street Budget without SCF funding
SIGNATURES
Prepared by:
Department head:
John Velick
Manager of Engineering
Brian Macdonald
Director, Public Works and Engineering
Town of Collingwood
Town of Collingwood
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Town of Collingwood
Multi Year Capital Project 2014 Budget
Project ID:
2014‐9379
Department:
Transportation‐Roads
Capital Project Name:
Hume Street Widening to 3 lanes PR Parkway to Hurontario Str PW08
Year of Initiation:
2009
Description:
In 2013 we amended the EA and completed 90% of the design. The plan includes servicing improvements and mitigation measures including improved roadway geometric design, storm water treatment, additional traffic signalization, sanitary sewer/watermain replacement. Widening (3‐lanes) requirements for the Pretty River bridge have been identified and further pedestrian facility improvements and on road bike lanes. Minor road profile adjustments will be made to improve drainage and driveway grades. 2014/2015 Completed the design and move utilities and 2015/2016 Construction
Note : This budget does not include the pedestrian tunnel. should we wish to proceed with the tunnel at this time it will be an additional $850,000
Priority Rating (0‐5)
Category:
Priority:
Comment:
Legislated Requirement
Health or Safety Issue
3
Cost Savings/Payback
3
Asset Maintenance/Replacement
3
Growth Related Need
5
Service Enhancement
5
Linked to Other Project/Municipality
Budget
Description
Total Budget
Prior Year Expenditures
2014 Forecast
2015 Forecast
2016 Forecast
2017 Forecast
2018 Forecast
2019 Forecast
2020 Forecast
2021 Forecast
2022 Forecast
2023 Forecast
Expenditures:
Professional Fees
Land Acquisition
Engineering
Construction
733,394
193,394
130,000
9,020,000
300,000
100,000
10,000
8,000,000
1,000,000
20,000
1,100,000
30,000
Asset Purchase
Other:
Utilities
Total Expenditures
1,450,000
11,203,394
193,394
1,000,000
450,000
1,130,000
8,750,000
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Town of Collingwood
Multi Year Capital Project 2014 Budget
Project ID:
2014‐9379
Description
Total Budget
Capital Project Name:
Prior Year Expenditures
2014 Forecast
2015 Forecast
Budget
2016 Forecast
2017 Forecast
Hume Street Widening to 3 lanes PR Parkway to Hurontario Str PW08
2018 Forecast
2019 Forecast
2020 Forecast
2021 Forecast
2022 Forecast
2023 Forecast
Financing:
External Financing
Other Municipalities
Donations
Recoveries(Riverside)
150,000
150,000
Federal Funds (SCF)
1,000,000
1,000,000
Provincial Funds (SCF)
1,000,000
1,000,000
Other:
Internal Financing
193,394
Tax Base
193,394
User Fees
Allocated Reserve
2,200,000
200,000
2,000,000
Development Charges
4,245,000
500,000
3,000,000
725,000
20,000
Federal Gas Tax
1,195,000
430,000
380,000
375,000
10,000
1,100,000
30,000
Provincial Gas Tax
Parkland Levy
Debenture
Other: Sewer Dept.
610,000
Water Dept.
610,000
Total Financing Sources
11,203,394
610,000
610,000
193,394
1,130,000
8,750,000
Reminder: If this project has as operating budget effect remember to include the financial impact in the appropriate operating budget year(s).
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Town of Collingwood
Multi Year Capital Project 2014 Budget
OPTION for proceeding without SCF Funding
Project ID:
2014‐9379
Department:
Transportation‐Roads
Capital Project Name:
Hume Street Widening to 3 lanes PR Parkway to Hurontario Str PW08
Year of Initiation:
2009
Description:
In 2013 we amended the EA and completed 90% of the design. The plan includes servicing improvements and mitigation measures including improved roadway geometric design, storm water treatment, additional traffic signalization, sanitary sewer/watermain replacement. Widening (3‐lanes) requirements for the Pretty River bridge have been identified and further pedestrian facility improvements and on road bike lanes. Minor road profile adjustments will be made to improve drainage and driveway grades. 2014/2015 Completed the design and move utilities and 2015/2016 Construction
Note : This budget does not include the pedestrian tunnel. should we wish to proceed with the tunnel at this time it will be an additional $850,000
Priority Rating (0‐5)
Category:
Priority:
Comment:
Legislated Requirement
Health or Safety Issue
3
Cost Savings/Payback
3
Asset Maintenance/Replacement
3
Growth Related Need
5
Service Enhancement
5
Linked to Other Project/Municipality
Budget
Description
Total Budget
Prior Year Expenditures
2014 Forecast
2015 Forecast
2016 Forecast
2017 Forecast
2018 Forecast
2019 Forecast
2020 Forecast
2021 Forecast
2022 Forecast
2023 Forecast
Expenditures:
Professional Fees
Land Acquisition
Engineering
Construction
733,394
193,394
130,000
9,020,000
300,000
100,000
10,000
8,000,000
1,000,000
20,000
1,100,000
30,000
Asset Purchase
Other:
Utilities
Total Expenditures
1,450,000
11,203,394
193,394
1,000,000
450,000
1,130,000
8,750,000
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Town of Collingwood
Multi Year Capital Project 2014 Budget
Project ID:
2014‐9379
Description
Total Budget
Capital Project Name:
Prior Year Expenditures
2014 Forecast
2015 Forecast
Budget
2016 Forecast
2017 Forecast
Hume Street Widening to 3 lanes PR Parkway to Hurontario Str PW08
2018 Forecast
2019 Forecast
2020 Forecast
2021 Forecast
2022 Forecast
2023 Forecast
Financing:
External Financing
Other Municipalities
Donations
Recoveries(Riverside)
150,000
150,000
214,000
214,000
Federal Funds
Provincial Funds (OCIF)
Other:
Internal Financing
193,394
Tax Base
193,394
User Fees
Allocated Reserve
2,700,000
200,000
2,500,000
Development Charges
4,411,000
500,000
3,166,000
725,000
20,000
Federal Gas Tax
2,315,000
430,000
1,500,000
375,000
10,000
1,100,000
30,000
Provincial Gas Tax
Parkland Levy
Debenture
Other: Sewer Dept.
610,000
Water Dept.
610,000
Total Financing Sources
11,203,394
610,000
610,000
193,394
1,130,000
8,750,000
Reminder: If this project has as operating budget effect remember to include the financial impact in the appropriate operating budget year(s).
Allocated Reserve
Hume St.
Capital
2,200,000
500,000
2,700,000
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STAFF REPORT T2015-24-C
Reviewed by Strategic Initiatives Standing Committee
on January 15, 2015
Recommendation: Forward to Council for approval
Date:
February 2, 2015
Submitted to:
Mayor and Council
Prepared by:
John Brown, CAO
Marjory Leonard, Treasurer
Subject:
Debt
PURPOSE
• The purpose of this report is to provide the Committee with information regarding:
 Current and historical external debt;
 Current internal (interfund) loans and notes;
 Committed debt;
 Potential debt;
 Risks that may impact our debt position;
 Debt servicing costs; and
 Debt as a % of own source revenues;
 Recommend policies to reduce external debt, avoid, where possible, future external
debt and formalize internal loans and notes policies.
RECOMMENDATION:
That Council approve the following recommendations:
 A “water debt servicing limit” not to exceed 7% of the water utility own source
revenue be adopted.
 A “wastewater debt servicing limit” not to exceed 7% of the wastewater utility
own source revenue be adopted.
 A “tax supported debt servicing limit” not to exceed 7% of tax supported own
source revenue be adopted.
1. BACKGROUND
External Debt
The Municipal Act, 2001 and the Ministry of Municipal Affairs and Housing (MMAH) define debt within the context
of long term liabilities:
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“Long term liabilities are defined to include all types of debentures, mortgages and capital lease
agreements.
In addition, bank loans are considered long term liabilities if the following conditions are met:
• The loan is made for capital purposes; and
• The bank cannot, under normal circumstances, demand payment before maturity of the promissory
note; and
• The municipality does not intend to issue debentures, but has instead set up a plan to repay the loan
out of general revenues over a period exceeding one year, with the approval of Council or the
1
Ontario Municipal Board (OMB), as the case may be.”
This is the definition used by MMAH when calculating the Annual Repayment Limit (ARL) which will be discussed
prior to the introduction of the 2015 – 2018 budget documents.
In response to several requests for information on the Towns debt levels during the election campaign, our
auditors provided the following definition of what they consider to be debt:
“Our professional opinion is that debt is external, contractual debt, typically in the form of bank
loans, debentures and mortgages. This definition is in keeping with the presentation of debt on the
Financial Information Return prepared annually for the Ministry, as well as the Ministry’s calculation
of the Annual Repayment Limit…
…like many municipalities, the Town has some internally financed debt. We have not included this in
our definition of debt as Council has the flexibility and authority to change the nature of these
amounts by Council motion, unlike the external debt that must be repaid based on a legal contract.”
For all external reporting functions, this is the definition that is required to be used. It must be used for
calculating the updated ARL before Council approves any capital project that requires long-term financing;
it is used in the audited financial statements; it is used in the Financial Information Return (FIR); it is used in
2
the Assessment of the Town of Collingwood’s Financial Health ; it is used by Infrastructure Ontario (OILC)
when reviewing our credit applications; and, it is used by the external legal counsel we retain for debenture
transactions.
Using the above definition of external debt, the following chart shows our historic levels:
External Debt
$50,000,000
$45,000,000
$40,000,000
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
1
Schedule 74: Long Term Liabilities and Commitments, FIR 2013, Ministry of Municipal Affairs and Housing.
“The term “long term liabilities” reflects the debt position of a municipality and its local boards.”
2
“Assessment of the Town of Collingwood’s Financial Health”, BMA Management Consulting Inc., January 2014
and updated December 2014
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The above graph shows the consolidated balances which include the demand bank loan carried by the CPUSB from
2006 to 2011, the BIA portion of the Downtown Revitalization project, and the mortgage payable to F. W. Fisher
Foundation.
Total External Debt at December 31, 2014
$37,022,620 10.70
Details of each of the outstanding debentures are provided in Appendix A.
Repayment of the 2014 outstanding balance will come from:
Source of Funds to Retire Existing External
Debt
Water Rates
Less than 1%
Taxation
52%
Wastewater
Rates
32%
BIA
2%
Land
Acquisition
Reserve
1%
South Servicing
Properties
13%
Internal Loans and Notes
Municipal accounting and reporting, historically, was a modified cash basis of accounting whereby payables and
receivables were accrued at year end but items such as capital assets or post-employment benefits were simply
expensed in the period they were incurred. The resulting model used for budgets and internal reporting was fund3
based . In general, the “Operating Fund” was used for calculating the tax levy because it contained provisions for
debenture and other debt principal and any amounts necessary to fund capital expenses and transfers to reserves.
The “Capital Fund” included acquisition or rehabilitation of capital assets and the associated financing necessary to
complete the project.
Collingwood, along with many other municipalities has maintained the fund accounting concept.
3
The clearest definition of Fund Accounting can be found in the Public Sector Glossary from Statistics Canada
(http://www.ststcan.gc.ca/nea-cen/gloss/pss-ssp-eng.htm).
“Fund accounting: an accounting system in which a self-balancing group of accounts is provided for
each accounting unit established by legal, contractual or voluntary action, especially in government
units and non-profit organizations. Examples of the types of funds that are accounted for separately
by government units are the capital fund, the reserve fund, the current, operating, general or
revenue fund, the sinking fund, and the trust fund.”
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With the exception of the amounts loaned to the CPUSB (see Appendix B), all other interfund loans are notional in
nature. They represent a loan to the capital fund from reserves. Reserves are created through the budget process
or by motion of Council and simply require a motion of Council to redirect those funds to whatever is deemed
appropriate provided that it is done for a bona fide public purpose. However, it is assumed that these notional
reserves were established and contributed to on the basis of a pre-determined future need for the funds.
Accepting this, the amount(s) borrowed from reserves, through interfund notes, need(s) to be repaid requiring
funds to be included in the operating budget.
The Town has been using internal borrowing since 2010.
Currently, the Town has the following outstanding internally financed loans and notes:
Annual Repayment
$ 50,000
$ 50,000
$ 50,000
**$ 83,456
$ 10,000
$ 347,095
$ 590,551
Heritage Park Wellness Centre Concept
Waterfront Trail
OPP Renovations* maximum estimate
507 Tenth Line
Sunset Point Canteen* maximum estimate
CPUSB Promissory Note
Total Internal Loans and Notes
Balance
$ 592,429
$ 901,925
$ 500,000
$ 1,100,960
***$ 100,000
$ 5,739,959
$ 8,935,273
*Project is not complete at December 31, 2014. The costs incurred to date are $100,711.
** Amount is regulated by the OEB and subject to change annually. This is the 2014 interest on the CollusPowerstream note.
***Contract was awarded October 20, 2014.
Details of the internal loans and notes are provided in Appendix B.
Total Internal Loans and Notes at December 31, 2014
Cumulative Balance
$ 8,935,273
1.21
$ 45,957,893
11.91
Source of Funds to Retire Existing
Internal Loans
and Notes
User Fees
Taxes
22%
1%
Collus
PowerStream
Note Interest
13%
Water Rates
64%
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Committed External Debt
Committed external debt refers to capital projects that are completed or underway and were approved based on
debenture financing which has not yet been placed.
The following projects have been committed to be funded by debenture:
Proceeds Will Be Used to Fund
Raglan Street (Hume to Ron Emo)
Eddie Bush Arena – Phase 1
Curling Club Partnership
Total Committed Debt
Potential Terms
Potential Annual Interest Rate – 3.33%
Serial debenture – 20 year term
Potential Annual Interest Rate – 2.67%
Serial debenture – 10 year term
Potential Annual Interest Rate – 2.67%
Serial debenture – 10 year term
Maximum
Balance
Committed
Estimated
Repayment
$ 124,324
$ 1,500,000
$ 63,015
$ 500,000
$ 63,015
$250,354
$ 500,000
$ 2,500,000
The funding for this new debt will be raised through tax revenues.
Total Committed External Debt at December 31, 2014
Cumulative Balance
$ 2,500,000
0.51
$48,457,893
12.42
Potential Debt
Potential debt amounts are based on the 2014 capital budget requests and reflect projects that:
• have been committed but timing is unknown – Waterfront Trail phase 2 – committed in the
Master Development Agreement;
• have one or two phases of the project completed – mainly roads such as High Street;
• are awaiting provincial or federal funding; and,
• allow PRC to fully develop or redevelop parks to meet the changing needs of the community.
The majority of these projects could be within the term of this Council and require to be considered within the
context of this report.
Council may or may not proceed with any of the following items:
Roads
• Hwy 26 West Repaving - $3,890,000. This project was initiated based on the Connecting Link
program. We have been informed that this program is no longer in existence and would require
the Town to fully fund the project increasing the potential debenture amount to $3,890,000
rather than the $389,000 if Connecting Link funding still existed. We have submitted an
Expression of Interest under the Ontario Community Infrastructure Fund and have been asked to
proceed to the next step. We do not have a guarantee of funding at this point and, without
provincial funding, staff will not bring this project forward until it becomes a critical priority.
• High Street Widening – Tenth to Poplar - $3,129,623. This project includes a substantial portion
of DC funding ($4.3 million) which may or may not be available when the anticipated start date
of 2016 is reached.
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PRC
th
•
10 Line Urbanization - $500,000. This project is anticipated to begin in 2015 with completion in
2016. The developers of Mair Mills and Consar will be responsible for 50% of the costs.
•
•
•
•
•
•
Sunset Point Park Redevelopment - $500,000 – estimated completion 2016.
Waterfront Master Plan and Development - $3,677,500 – estimated completion 2018.
Eddie Bush Refurbishment Phase 2 - $1,000,000 – estimated completion 2015.
Eddie Bush Refurbishment Phase 3 - $1,000,000 – estimated completion 2016.
Eddie Bush Refurbishment Phase 4 - $1,000,000 – estimated completion 2017.
Shipyards Walkway Phase 2 - $1,400,000 – estimated completion is dependent on the Shipyard
development build out.
The total potential new debt that could be contemplated over this term of Council is $ 16,097,123. All of these
funds would be Tax Supported debt. Annual payments on this additional debt, based on the October 31, 2014
Infrastructure Ontario rate of 3.33% for a 20 year term, would be $1,336,997.
Total Potential Tax Supported New Debt at December 31, 2014
Cumulative Balance
$16,097,123
2.74
$64,555,016
15.16
Water
There are several projects in the Rate Study and Development Charge Study that indicated external financing
would be required. The COO and CFO of the Collingwood Public Utilities Service Board have reviewed their capital
plan and are certain that this financing will not be required within the next five years.
Risks That May Impact our Debt, Loan and Note Position
The risks identified cannot be quantified but they should be acknowledged and taken account of before they can
become a reality.
Affordability
The BMA reports and the Municipal Study - 2014 (prepared by BMA) indicates that our tax rates are high,
specifically for residential properties. Affordability is not a measure of the total debt, loans and notes outstanding
rather it is the ability of the Town and its’ citizens to pay for debt. Two measures – debt per capita which
measures the affordability across municipalities and debt per capita as a percent of household income which
provides some indication of the citizens’ ability to pay, are integral measures in determining affordability. In both
instances, the Town is, again, high. With 10.70 % of every dollar raised going to external debt servicing and an
additional 1.21% going to service internal loans and notes, at existing 2014 levels, our ability to maintain current
services levels and rehabilitate capital assets is impaired.
Increase in borrowing rates
We have been in an historic and prolonged period of low interest rate borrowing which has created a more
favourable environment to issue debt. How long this environment will continue depends on the fiscal policy of the
Bank of Canada. The latest forecast is that an upward rate adjustment will occur in the third quarter of 2015. To
put an interest rate increase in perspective, a 1% rise in rates for a 20 year term debenture would increase the
annual repayment requirement by $9,875 per each $1 million borrowed or an additional $102,565 in interest
payments over the 20 year term.
Inadequate reserve and reserve fund levels and funding mechanisms
Since 2010 reserve and reserve fund contributions have come from the operating surplus at year end and have not
been included in the budget. This type of funding places reliance on uncertain and unstable cash flows to fund
future capital rehabilitation and improvements. In order to meet future capital needs as addressed in the Capital
Asset Management Plan the funding of reserves needs to increase and become stable and predictable. In the 2014
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budget, Council established a Capital Levy transfer to reserve in the amount of $140,000. While this amount will
be included in the base budget for future years, it is not sufficient to meet our needs.
CPUSB use of MEARIE insurance
MEARIE is an insurance reciprocal created in 1987 with a focus on the energy sector. Subscribers include electrical
utilities, municipalities, small hydro and gas generation, telecommunications, fiber optics and water distribution.
However their main focus and target market is the electrical sector. The philosophy behind a reciprocal insurance
exchange is an unincorporated group or pool of organizations with similar risks agree to share those risks with
each other. A contract is signed by each member of the group, which essentially "reciprocates" the agreement to
share in each others' losses. The "down side" facing reciprocal members is the possibility of being retro-assessed
to make up for any shortfall in claims funding which can occur if a large claim occurs, an unusual number of
moderate to large claims occur in a given operating period, or there is an adverse development on any outstanding
claims. If any of these situations occurs, the reciprocal can call on each member for additional funding to
compensate for any deficiency in the underwriting pool. Regardless of the stability or financial foundation of the
reciprocal pool, there is a possibility that the Town, through the CPUSB, could become liable for an unexpected or
unknown claim. Retroactive claims can be made from historical involvement under these schemes.
The balance of the Town’s insurance (the exception is the CPUSB) is placed with an insurer which does not have
historical risk or shared liability.
Capital call from Collus PowerStream
A “capital call” is a request for additional equity investment by shareholders or partners in order to fund cash
shortfalls in operations, fund acquisitions or to compensate for the falling value of non-cash assets and the need to
increase cash so that liabilities do not exceed assets. With the sale of 50% of our shares in Collus, the Town no
longer controls the direction the company may take. The share sale agreement does indicate that an acquisition
action cannot be taken without the approval of all shareholders. It is unknown if this is a potential direction for
the corporation to take however, it is a risk in terms of potential cash requirements on the part of the Town.
2. INPUT FROM OTHER SOURCES
Municipal Act, 2001 as amended;
“Assessment of the Town of Collingwood’s Financial Health”, BMA Management Consulting Inc., January 2014
(referred to as The BMA Report);
“Assessment of the Town of Collingwood’s Financial Health”, BMA Management Consulting Inc., December 2014;
Municipal Study – 2014, BMA Management Consulting Inc., November 2014;
This report was reviewed by Department Heads December 9, 2014, and recommended to proceed to Council.
3. APPLICABLE POLICY OR LEGISLATION
Municipal Act, 2001 as amended
4. ANALYSIS
There are several common measures of a municipality’s debt burden which are referred to in the BMA reports.
These key analytical measures of flexibility, affordability and sustainability are:
 Debt interest as a percentage of own source revenues;
 Debt per capita;
 Debt outstanding per $100,000 of assessment; and
 Debt principal and interest as a percentage of own source revenues.
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In all cases, the higher the percentage or the dollar figure generated from the calculation the more impairment in
flexibility, affordability and sustainability are experienced.
Throughout this analysis, the term “debt servicing costs” will refer to debt principal and interest.
External Debt Servicing Costs
Historical debt servicing costs are illustrated in the following graph. It should be noted that not all of these costs
are paid directly from taxes. Water, wastewater, BIA, development charges and recoveries from South Servicing
properties account for about 48% of the annual repayments. The sources of funding were shown above in the pie
charts. It is evident from those charts that tax revenues do form the largest portion of the funds for repayment.
The large increase in 2009 payments reflects the debentures issued in 2008 as well as a lump sum payout of
$3,775,000 (made from sewer reserve funds) to pay out the balance of the 1999 debenture for upgrades to the
wastewater treatment plant. The increase in 2011 is due to the 2010 debenture issues coming on line.
External Debt Servicing Costs
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
2005
2006
2007
2008
2009
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2010
2011
2012
2013
2014
34 of 149
Debt Servicing Costs as a % of Own Source Revenues
The municipality must raise enough cash to pay both the principal and interest portion of any outstanding debt,
loan, mortgage or internal loan/note. It, therefore, makes this indicator the most relevant in terms of determining
limits for external debt and internal loans and notes. The amount of money necessary to be raised to pay down
principal and interest costs is not available for the provision of other services to the public.
The BMA Report uses “Debt Principal and Interest as a % of Own Source Revenues” as a component of the financial
health of a community. It is a measure of financial flexibility and the ability of the community to respond to
changing economic, social or environmental conditions. The higher the percentage of revenues required to service
debt through principal and interest payments, the less financial flexibility is available to respond to unexpected
4
and uncontrollable events.
The basis of some of the calculations is “Net Own Source Revenues” as per Schedule 81 of the Financial
Information Return (FIR). This figure is also the basis for the calculation of the Annual Repayment Limit which
means that only external debt, both issued and committed, is included. In order to provide some historical
context, the figures for own source revenues have been recalculated in accordance with the methodology applied
in the BMA Report. At this time, the 2014 own source revenues have been estimated from a review of current
actual results.
Historical Debt Servicing Costs as a % of Own Source Revenues
Year
2005
2006
2007
2008
2009*
2010
2011
2012
2013
2014
External Debt
Servicing Costs
$ 3,623,397
$ 3,500,287
$ 3,219,791
$ 3,308,594
$ 4,604,726
$ 4,164,008
$ 6,297,722
$ 6,009,806
$ 5,617,042
$ 5,218,547
Own Source
Revenues
$ 30,353,759
$ 32,524,597
$ 33,946,267
$ 37,393,393
$ 41,270,314
$ 45,238,665
$ 45,229,947
$ 44,817,746
$ 46,847,437
$ 48,786,746
External Debt as
a % of Own
Source
Revenues
11.94%
10.76%
9.48%
8.84%
11.16%
9.20%
13.93%
13.41%
12.00%
10.70%
Internal Loans
and Note
Servicing
Costs
$ 50,000
$ 50,000
$ 590,551
Combined
Debt, Loans
and Notes
13.52%
12.10%
11.91%
*The 2009 debt servicing costs have been adjusted to remove the large balloon payment of $3,775,000 to provide a more
appropriate year to year comparison. If this lump sum payment is included in the figures, the 2009 percentage is 20.34%.
The January 2014 BMA report indicated that the estimated 2014 debt servicing costs as a percentage of own
source revenues will be approximately 12%. The actual results will vary from this estimate since the calculation is
a function of own source revenues. At this point in the year, estimated own source revenues are $48,786,746.
•
•
Including external debt servicing costs only the percentage is
Including internal loans and note servicing costs the percentage is
10.70%
11.91%
4
“Assessment of the Town of Collingwood’s Financial Health”, BMA Management Consulting Inc., January 2014,
pgs. 19-20; and
“Assessment of the Town of Collingwood’s Financial Health”, BMA Management Consulting Inc., December 2014,
pgs. 19-20
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•
•
Including committed debt servicing costs the percentage is
Including potential debt servicing costs the percentage is
12.42%
15.16%
These would be the overall percentages for water, wastewater and tax supported debt. However, BMA
does further analysis on the constituent parts of own source revenues and debt. Applying this concept to
the estimated 2014 own source revenues will allow a disaggregation of the debt servicing percentages
and determine if limits on the debt levels of the constituent parts would be prudent.
It should be noted that the following chart is based on information previously presented in this policy
paper. The most nebulous element is the potential external debt amounts since the completion of any of
these projects is dependent on future decisions of Council. However, to restate the assumptions, these
figures are based on:
• Potential external new debt for the Town has been based on the 2014 capital budget and could
reach $16,097,123.
Estimated own source revenues
Debt servicing costs:
Existing external debt
Internal loans and notes
Committed external debt
Potential external debt
Total Potential Debt servicing costs
Water
Wastewater
Tax Supported
$ 6,240,827
$ 7,953,111
$ 34,592,808
$48,786,746
$ 147,193
$ 347,095
$ 1,761,995
$ 494,288
$ 1,761,995
$ 3,309,359
$ 243,456
$ 250,354
$ 1,336,997
$ 5,139,966
$ 5,218,547
$ 590,551
$ 250,354
$ 1,336,997
$ 7,396,449
2.34%
5.56%
22.15%
7.90%
22.15%
9.57%
0.70%
0.72%
3.87%
14.86%
10.70%
1.21%
0.51%
2.74%
15.16%
% of own source revenues:
Existing external debt
Internal loans and notes
Committed external debt
Potential external debt
Cumulative % of own source revenues
5
The Municipal Study – 2014 provides comparative information in relation to the level of our tax, water
and wastewater rate burden. The Town is in the high range of the comparators. One of the factors that
contributes to the high levels is the amount of debt we carry.
From the analysis above, it is evident that no more external debt or internal loans and notes should be
incurred for wastewater projects. Both the Water and Wastewater Rate Study and the Development
Charge Background Study do not rely on debt issuance to complete the wastewater projects that have
been contemplated. It should also be evident that as our tax levy, water rates and wastewater rates
increase, the debt as a percentage of own source revenues will decrease given that no additional debt is
issued
Administration is sensitive to borrowing for unsustainable purposes and feels that a well-planned
strategic approach is warranted at this stage in the evolution of the Town’s financial planning. In the past,
external debt has been the funding mechanism “of choice” for capital projects as opposed to the
budgeting of reserve and reserve fund contributions in the operating budget. This focus needs to change
to incorporate the consideration of external debt as only one component in a strategically planned capital
asset management plan. The debt limits proposed are, essentially:
5
Municipal Study – 2014, BMA Management Consulting Inc., pages 256 to 421.
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•
•
•
•
•
re-positioning debt as a financing tool for the Town;
supporting the Town’s ability to meet current and future infrastructure challenges;
preserving borrowing capacity for future capital assets;
increasing flexibility of current operating funds; and
limiting the impact that debt charges will have on future tax rates.
It should be noted that, notwithstanding any limits that Council may approve to limit increasing debt,
the ultimate decision on any recommended debt or borrowing rests solely with Council. Debt decisions
will be considered through the municipal budget process and will require bylaw approval to apply for
any debentures.
Recommendations:
6
 Set a “water debt servicing limit” not to exceed 7% of the water utility own source revenue.
Given that the Water and Wastewater rate study recommended that water rates increase 2.5%
annually from 2014 to 2022, the water utility would not be in a position to contemplate
additional debt until around 2019.

Set a “wastewater debt servicing limit” not to exceed 7% of the wastewater utility own source
revenue. Given that the rate study recommended wastewater rates to increase 3.5% from 2014
to 2018 and then decrease to 2.5% until 2022, the wastewater utility would not be in a position
to increase their debt level until around 2026.

Set a “tax supported debt servicing limit” not to exceed 7% of tax supported own source
revenue. Based on the Capital Asset Management Plan assumptions, tax supported revenues
would need to increase 3.6% annually. If this were the case, tax supported revenues would not
be in a position to contemplate issuing new debt until 2018 based on the current repayment
schedules.
5. EFFECT ON TOWN FINANCES
The purpose of this report was to provide Council with information regarding our current and potential external
debt and internal loans and note position. As part of the strategic financial planning process staff are requesting
that Council approve the debt limits as outlined above and direct staff to proceed developing policy and
procedures for internal loans and notes as an external debt avoidance strategy and to investigate mitigation
options for potential risks.
6. APPENDICES & OTHER RESOURCES
Appendix A
Appendix B
Current Outstanding External Debt Instruments
Details of Internal Loans and Notes
6
“Assessment of the Town of Collingwood’s Financial Health”, BMA Management Consulting Inc., December 2014,
has provided a range of 5-10% for water and wastewater supported debt and 7% for tax-supported debt.
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Resource 1
Resource 2
Resource 3
BMA Report, January 2014
Municipal Study – 2014
BMA Report, December 2014
SIGNATURES
Prepared by:
Marjory Leonard, MBA, CPA, CMA, CFP
Treasurer
Department head:
John Brown
Chief Administrative Officer
Town of Collingwood
Town of Collingwood
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Appendix A – Current Outstanding External Debt Instruments
By-law
No.
Proceeds Were Used to Fund:
04-103



2008139





Purchase of Annex building –
$ 995,000
Black Ash Creek Channelization $6,250,000
East End Force main $6,100,000
Airport Terminal - $ 384,744
South Servicing - $8,670,000
Mountain Road Realignment $388,539
Cambridge/First Extension $246,103
Sanitary Sewer Renewal Phase 1
- $3,762,821
2010117
Sewer Renewal Program Phase 2
2010135
First/Huron Streets Reconstruction
2010136
Downtown Revitalization
2010137
Downtown Revitalization – BIA
portion
2010138
Library/Municipal Office Building
2013102
Sewer Renewal Program Phase 3
2014082
New Fire Station
2012112
Purchase of Fisher Field
Terms
Annual Interest Rate – 5.58%
Issued through Capital
Markets
Amortizing debenture Due –
December 9, 2024
Annual Interest Rate – 5.57%
Serial debenture Due –
November 1, 2028
Annual Interest Rate – 3.07%
Serial debenture Due –
November 2, 2020
Annual Interest Rate – 3.55%
Serial debenture Due –
November 2, 2020
Annual Interest Rate – 3.55%
Serial debenture Due –
November 2, 2020
Annual Interest Rate – 4.30%
Serial debenture Due –
November 2, 2030
Annual Interest Rate – 4.30%
Serial debenture Due –
November 2, 2030
Annual Interest Rate – 3.09%
Serial debenture Due –
November 2, 2023
Annual Interest Rate – 3.22%
Serial debenture Due –
November 2, 2034
Non-interest bearing mortgage
Due Date – March 1, 2022
Total
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2015
Repayment
Required
Outstanding
Balance
December
31, 2014
$1,115,804
$ 8,463,647
$1,186,004
$ 9,415,145
$639,919
$ 3,263,612
$419,712
$ 2,091,412
$326,125
$ 1,625,070
$62,896
$ 600,000
$611,026
$ 5,828,934
$286,084
$ 2,026,800
$269,921
$ 3,300,000
$51,000
$ 408,000
$ 4,968,491
$ 37,022,620
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Appendix B – Details of Internal Loans and Notes
7
1.
Heritage Park Wellness Centre Concept
This project was initiated in 2009 as part of the “Heritage Park Master Plan”. Phase 1 of the 4 phase park
redesign was included in the 2009 capital budget. The project was shelved in 2010 which changed the
nature of the expenditures to date ($841,141) from capital expenses to operating expenses however, we
had to wait for the Fitness Centre sale proceeds to determine the net amount that had to be recovered
from taxes. The outstanding amount must be recovered from the tax levy since it has now become
operational in nature.
2.
Waterfront Trail
This project is defined in the Master Development Agreement for the Shipyards property. Under the
terms of the agreement, the developer is responsible for the construction of the walkway to the Town’s
specifications and then the Town reimburses the developer. The total estimated project cost was $2.4m.
The terms available to the Town from the developer were to repay the cost over 5 years (their projected
build out time) at 7.0% or debenture the costs for a similar interest rate over a longer period of time. The
developer ran into financial difficulties in 2010 and, since the time to restart the project was unknown, we
have started to pay down the balance. We can, however, debenture any remaining balance plus the
additional costs that will be incurred to complete the project when it is completed.
3.
OPP Detachment Renovations
The Town is responsible for providing premises for the OPP detachment. The existing building requires an
upgrade to the cell area, replacement of the roof top unit and, the removal of the in ground gas tanks that
are no longer needed. This project is eligible for 64.45% development charge funding. It is anticipated
that the amount of the internal loan after development charges will be under $500,000.
4.
507 Tenth Line
The purchase of the land and building at 507 Tenth Line was presented to Council September 12, 2011
showing the majority of the funds coming from the promissory note with COLLUS Power Corp. At the
Council meeting of April 12, 2012, Council passed the following motion:
“THAT Council authorize not calling the promissory note held by Collus, and monies be
allocated from the sewer reserve to offset the cost of the 507 Tenth Line property acquisition.”
There is no indication from this motion that the monies are to be repaid to the sewer reserve
however, given that the reserve was created to ensure that funds were available for future
expansion and upgrades to the wastewater collection and treatment systems, staff are recovering
these funds from the interest received on the promissory note. The amount of interest that we
receive varies each year and is consistent with OEB regulated cost of long-term borrowing rate
(4.88% in 2014).
5.
Sunset Point Canteen Renovations
During the 2014 budget deliberations, Council approved renovations to the existing canteen to
improve efficiencies for vendor operation and upgrade accessibility features and washroom
facilities. These funds will be recovered through increased rental income.
7
7
It should be noted that repayment of the funds advanced to the capital fund for these two projects has not
increased the amount to be raised from the tax levy. Debenture By-law No. 98-48 was paid in full in 2013 and
required $193,000 to be raised from the tax levy each year. The repayment amounts being applied to these
projects do not carry a component of interest and total $100,000 per year.
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6.
Promissory Note from the Collingwood Public Utilities Service Board
It has been customary for the Town and CPUSB to work cooperatively in times of short term
funding needs. It has worked well for both parties and reduced the borrowing costs for the
taxpayers and ratepayers. The sewer reserve has advanced the CPUSB $6,000,000 to fund
accumulated operating deficits from 2009 to 2013, past capital projects and cash flow
requirements and has taken back a formal note on these funds. The interest rate, established by
mutual agreement, is 1.5% and is equivalent to the approximate interest the Town could earn on
those funds and approximately half of the rate that the CPUSB would pay if the funds were
debentured. The repayment of principal and interest began in 2014 and has been included in the
water rate study completed in 2014.
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STAFF REPORT T2015-25-C
Reviewed by Strategic Initiatives Standing Committee
on February 15, 2015
Recommendation: Forward to Council for approval
Date:
February 2, 2015
Submitted to:
Mayor and Council
John Brown, CAO
Prepared by:
Dennis Sloan, Deputy Director Financial Planning and Policy
Development
Subject:
Review of Reserves and Reserve Funds
PURPOSE
To provide Council with an overview of reserves and reserve funds and provide
recommendations on consolidation of current accounts.
RECOMMENDATION:
THAT the Strategic Initiatives Standing Committee recommends Council approve the
recommendations contained therein including the establishment of a budgeted capital levy and
the collapse and renaming of the noted reserves.
1. BACKGROUND
The effective use and management of Reserves and Reserve Funds is a critical aspect of an
organization’s Strategic Financial Plan (SFP) and continued long-term financial sustainability.
“A Strategic Financial Plan is a statement of principles, programs and policies formally approved by
Council that serves as a framework for Council to make financial decision and provides a guide for the
Town’s overall financial Strategy”
The development of a SFP is an incremental process and a review and analysis of the relevancy and
adequacy of the Town’s Reserves and Reserve Funds is an important step in that process. Other steps
currently underway include Operational Review Phase ll, the development of Debt Controls and the
continued development and refinement of an Asset Management Plan.
This analysis of Reserves and Reserve Funds will assess and confirm:
1. Continued relevancy with to respect Council’s priorities and needs and,
2. Adequacy of current funding levels to meet intended need
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2. INPUT FROM OTHER SOURCES
BMA Management Consulting Inc. 2014 Municipal Study
1. BMA Management Consulting Inc. Assessment of the Town of Collingwood’s Financial Health,
January 2014
2. BMA Management Consulting Inc. Assessment of the Town of Collingwood’s Financial Health,
November 2014
3. Watson and Associates, Town of Collingwood Asset Management Plan June 24, 2014
4. This report was reviewed by Department Heads December 9, 2014 and recommended to proceed to
Council.
3. APPLICABLE POLICY OR LEGISLATION
N/A.
4. ANALYSIS
Contrary to popular belief, Reserves and Reserve Funds do not serve as a “rainy day” fund. This is in fact
far from accurate as reserves fulfill a critical financial need for municipalities. They:
•
•
•
•
Make provisions for the replacement / rehabilitation of existing Town assets;
Provide for future liabilities;
Provide a source of contingency funding for one time and unforeseeable events; and,
Provide flexibility to manage debt levels and protect the Town’s financial position.
A Reserve is an allocation of revenues set aside at the discretion of Council to provide for future
expenditure requirements such as working funds, contingencies, equipment replacement or any other
municipal need. They are generally used in conjunction with the Operating Program to support or
supplement activities which are normally funded from general revenues. They are typically used either
to mitigate the impact of fluctuations in operating costs and revenue or to accumulate funds for future
or contingent liabilities. In addition:
•
•
•
Reserves are part of the accumulated surplus and are not segregated.
Council has discretion to redirect the funds in a Reserve for any purpose that is of
general benefit to the municipality at large.
Reserves are created by provision in the current budget or by transferring unexpected
or surplus funds via a resolution or motion.
Reserve Funds on the other hand are segregated from the general assets of the municipality and, as
such, are placed in a separate bank account with all/any interest earned added to the reserve fund. They
are established by By-Law and are restricted to meet a specific purpose but are generally associated
with the capital program. There are two types of reserves funds, Discretionary and Obligatory.
Obligatory Reserve Funds are mandatory reserves created by statute such as Development Charges,
Cash in Lieu of Parkland and Gas Tax funding. Council has no control over the use of the funds and the
funding is though transfers from Federal or Provincial governments as in the case of Gas Tax funding or
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collected as a charge on development as is the case with Development Charges and Cash in Lieu monies.
Conversely, discretionary reserve funds are created by council through By-Law for a specific use defined
by council and their use is entirely at the discretion of council. Typically discretionary reserve funds are
associated with large capital asset requirements and the funds would be accumulated via transfers from
the operating fund over a number of years.
As of December 31, 2013 the Town had $25.7MM in Reserves, $6.3MM in Discretionary Reserve Funds
and $8.4MM is Obligatory Reserve Funds for a total of $40,380M. Generally, as was highlighted in the
BMA Health of the Town study January 2014, the Town’s Reserves are considered inadequate ,
particularly so with respect to the Town’s Capital Asset Management Plan (AMP) needs. In the most
recent update to the Assessment of the Town of Collingwood’s Financial Health by BMA Consulting Inc.,
the Town of Collingwood’s Tax Discretionary Reserve Ratio as of Dec 31, 2013 was 37% whereas the
average for our peer municipalities was 40%. Furthermore, based on the 2014 Budget projections, the
total 2014 year end Reserve values are expected to be lower by $2MM and a significant portion of the
current Discretionary Reserves ($2MM COLLUS Sale proceeds) are already committed to the Hume
Street widening project in 2015. Taking this into account, the Town’s Tax Discretionary Reserve Ratio
would then be even lower at 27%.
Capital Asset Reserves
The Town of Collingwood’s Capital Reserves are comprised of the following Reserves and Reserve Funds:
Type
Category
Reserve
Reserve
Reserve
Reserve
Reserve
Reserve
Reserve
Reserve
Working Funds
General Government
General Government
General Government
Protection Services
Transportation Services
Transportation Services
Environmental Services
Reserve
Parks, Recreational and
Culture
Library
Discretionary: Financial
Policy
Reserve
Reserve
Fund
Total
Name
2013 Balance
2014 Estimated
Balance
General
Computer Systems
Fleet
COLLUS Sale Proceeds
Fire Equipment
Roadways
Transit
Sewage Lagoon ,
Treatment, Service Charge
Harbourlands, General
$625,031
$144,697
$33,264
$2,200,000
$217,278
$916,555
$144,700
$15,348,544
$377,031
$ 120,467
$ 42,263
$2,000,000
$317,277
$430,555
$19,603
$14,241,320
$8,606
$8,606
Capital, General, Internet
Lifecycle Replacement
$62,900
$1,871,659
$48,900
$1,277,075
$21,573,234
$18,883,098
The Town of Collingwood’s Reserves are particularly inadequate with respect to provisions for the
rehabilitation and replacement of existing capital assets. This is true relative to the current level of the
fund, the amount of funding that is occurring annually and the method by which they are funded. The
AMP prepared by Watson and Associates in June 2014 highlighted a considerable funding deficit for
which they recommended for the Town’s Tax Based Assets a Taxation Levy increase of 3.6% for the next
eight years decreasing to 1.8% in the following 12 years in order to bring funding up to adequate levels.
For Water and Wastewater Rate based assets there was a similar proposal requiring a 2.5% increase for
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Water and 3.5% increase for Wastewater over the next ten years. These are very significant increases
for the Town’ residents whose tax levy per capita is already the sixth highest in the 2014 BMA Ontario
Municipal Study of 95 Ontario Municipalities.
Other commonly used indicators of Capital Asset Reserve health and adequacy are:
•
•
•
Capital Reserve Contributions as a ratio to Capital Asset Value
 Compares level of reserve funding with the gross book value (historic cost) of capital
assets.
 Town of Collingwood 2013: $8.6MM vs. $237MM or 2.9%
 General guideline 2-3%
Capital Reserve Contributions as % of Amortization
 Provides insight on the level of reserve funding for future capital purposes compared to
the total amortization in the current year. In general capital reserve contributions
should be at least equal to the amount of amortization that occurs annually.
 Town of Collingwood’s amortization for 2013 amounted to $8.6MM whereas
contributions to Capital Reserves were $5.7MM or 66% ($1.4 Discretionary Reserve
Funds and $4.3MM Reserves) 1
Asset Consumption Ratio
 Unamortized balance of Capital Assets relative to historical cost. This ratio is an
indicator of the relative age of the Town’s assets and replacement needs. Higher ratios
indicate increasing asset replacement needs.
 December 31, 2013 Collingwood ratio was 35% As compared to average of 37.6% and
Median 37%. Our objective should be to exceed the median or at least meet the
average.
One of the Town’s primary Capital Asset reserves is the Lifecycle Replacement Discretionary Reserve
Fund. This Reserve Fund was created October 2010 2 in anticipation of the development of an AMP. The
purpose of this reserve was for “the replacement or rehabilitation of existing capital infrastructure
excluding those expenditures that are funded entirely by user fees.” Its funding to date has been from a
portion of the annual Operating Surplus 3 which is not budgeted for. However, having now received the
results of the AMP by Watson and Associates, the magnitude and necessity of the funding required is
better understood and it is proposed that this funding would more appropriately be funded through a
Capital Levy which is included in the annual budget. The amount of the Capital Levy will initially be based
on the Watson and Associates estimates but future funding will be based on the AMP model now being
developed by Treasury staff. Further details with regard to the development of the AMP model will be
addressed in a separate report and analysis.
Additional proposed changes regarding Capital Asset Reserves are as follows:
1. The assets from the following reserves are included in our current Asset Plan from Watson and
therefore can be collapsed and their accumulated reserves added to the Lifecycle Replacement
Reserve Fund.
a. General Government Reserves:
i. General
1
2013 FIR
T2010-09 Oct 4, 2010
3
Operating Surplus Policy : 30% Lifecycle Replacement, 30% Tax Stabilization, 10% Non DC
Growth, and remaining 30% as per CAO and Treasurer Discretion
2
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ii. Computer Systems
iii. Fleet
b. Protection
i. Fire Equipment
c. Transportation
i. Transit
d. Parks, Recreation and Culture
i. General, Harbourlands
As the Capital Asset Plan is continuing to be developed and refined, further changes to the Capital Asset
Reserves will be required as the process continues and as such, reports and proposals will be prepared
for Council’s review and approval accordingly.
Contingency Reserves
The Town of Collingwood’s current Contingency Reserves are as follows:
Type
Category
Reserve
Reserve
Reserve
Reserve
Reserve
Reserve Fund
Total
Working Funds
Working Funds
Contingencies
Contingencies
Contingencies
Discretionary
Name
Operating Contingency
Capital Contingency
Disaster Relief
Emergency Social Services
WSIB
Tax Rate Stabilization
2013 Balance
2014 Estimated
$300,000
$1,000,000
$6,850
$19,056
$333,745
$2,500,000
$4,159,651
$185,868
$981,945
$7,850
$19,056
$283,745
$2,845,848
$4,324,312
Contingency reserves serve the following purposes:
•
•
•
•
Maintain Cash Flow
Minimize need for short -term borrowing
Fund urgent, unforeseen expenditure requirements
Minimize changes in property tax rate and to smooth out fluctuations due to onetime
expenditures.
The Government Finance Officers Association (GFOA) recommends contingency reserves in the amount
of 5-15% of own source revenues to be adequate. At the end of 2013 the Town’s contingency reserves
amounted to 9% ($4.2MM / $46.9MM). No change is currently recommended with respect to the
current annual funding method or the amount until such a point as the reserve goes below 7.5%.
The Tax Rate Stabilization Reserve Fund was created October 4, 2010 as part of a package of financial
policies which included the Lifecycle Replacement Reserve Fund discussed above. While it serves the
same overall purpose as the Operating Contingency Reserves, it is meant for longer-term capital
contingencies whereas the operating contingencies are meant for current year operating contingencies.
The following recommended changes are proposed for the contingency reserve:
1) Rename Tax Rate Stabilization Reserve Fund
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a) Proposed name would be “Capital Contingency and Internal Loan Reserve Fund”
(1) To reinforce its intended use for Capital contingency and not tax rate stabilization
(2) Propose that this reserve also serve as source for internal lending for smaller Capital
Projects under $0.3MM which typically would not be debentured.
2) WSIB
a) Originally setup as contingency for WSIB to cover the first $0.5MM of a potential claim for which
we are liable for as a Schedule 2 employer. This is no longer required as additional insurance
now covers this. More recently the reserve has served as a Salary Contingency fund
3) Disaster and the Emergency Social Services
a) Originally created by motions of council. It is believed the original intent of these has since been
eclipsed. This requires more research but they can likely be collapsed.
Other Reserves and additional recommendations
There are a handful of Reserves that have been created at some point in the last few years for which the
intended purpose never materialized or that purpose is now no longer valid. Therefore we propose the
following Reserves be collapsed.
1. Legal Reserve
a) This reserve was created for a specific legal issue which did not materialize for the Planning
Department.
2. Mayor’s Gold Tournament Reserve
a) Timing related to charitable donations.
3. Sustainability
a) Program initiative of previous Council
4. Physician Attraction
a) Established to be used to attract Physicians to live and work in Collingwood
5. Affordable Housing
a) Obsolete reserve related to a affordable housing program
6. BCRY Railway
a) The railway has ceased operations, this reserve should be collapsed
The following two reserves are unique in their orgin and require further investigation in term of how to
properly close them. The third item, Lighthouse Restoration, is really monies held in trust and as such
can be moved to liabilities section of General Ledger as it in fact not a Reserve at all.
1. Hwy 26 Sewer Line
a) These funds were received from a developer in the early 1990s to be held for future extension
of sewers on Hwy 26 West.
b) There is no By-Law, setup by previous Treasurer. Requires further research
2. Parks and Recreation (lot levys)
a) Parks and Recreation Land, Culture and Greening Reserve Funds originated from lot levy
legislation (pre Development Charge legislation).
b) This are also potentially obsolete reserves which could be collapsed. More research required.
3. Lighthouse Restoration
a) Held in trust for Lighthouse Restoration Committee
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b) More appropriately should be move to Accounts Payable within general ledger
5. EFFECT ON TOWN FINANCES
N/A
6. APPENDICES & OTHER RESOURCES
N/A.
SIGNATURES
Prepared By:
Department Head:
Dennis Sloan
Deputy Director FPPD
Town of Collingwood
John Brown
Chief Administrative Officer
Town of Collingwood
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STAFF REPORT T2015-26-C
Reviewed by Strategic Initiatives Standing Committee
on January 15, 2015
Recommendation: Forward to Council for approval
Date:
February 2, 2015
Submitted to:
Mayor and Council
Prepared by:
John Brown, CAO
Brent Andreychuk, Manager of Finance
Subject:
Capital Asset Management Plan Update
PURPOSE
That this purpose of this report is to provide Council with:
•
•
•
Background information on the Asset Management Plan.
Identify next steps to be taken with the Asset Management Plan (AMP).
Identify and options to mitigate the Tax Levy increases due to the infrastructure
funding deficit.
RECOMMENDATION:
That the Strategic Initiatives Standing Committee recommends that Staff Report T2014-24 be
received for information.
1. BACKGROUND
In 2014 staff developed an Asset Management Plan (AMP) for the Town of Collingwood which complied with the
requirements as outlined in the provincial document “Building Together Guide for Municipal Asset Management
Plans”. Council approved the plan on August 25, 2014. It was intended to serve as a strategic, tactical, and
financial document, ensuring the management of the necessary financial investment to maintain the Town’s
infrastructure followed sound asset management practices and principles, while optimizing available resources and
establishing expected levels of service as outlined in the consultant’s report. The definition of an asset
management plan is a strategic document that states how a group of assets is to be managed over a period of
time. The plan describes the characteristics and condition of Collingwood’s infrastructure assets, the level of
service expected from them, planned actions to ensure the assets are providing the expected level of service, and
financing strategies to implement the planned actions. Choosing a financially sustainable level of service and
maintaining, rehabilitating and replacing assets in order to meet that level of service in the most efficient and
effective manner is a critical component of maintaining the fiscal health of the community.
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Staff completed an initial AMP in early 2014 which addressed the following asset classes:
•
•
•
•
Road surfaces
Bridges and culverts
Sanitary sewer mains network
Water distribution network
However, this plan did not provide a detailed financing strategy for the replacement of the Town’s assets. As
outlined in Council report # T2012-15 Watson & Associates Economists Ltd. were hired to help develop the AMP
for tax supported assets and to provide a funding strategy for the replacement cost of existing Town assets. With
the assistance of Town staff the plan was completed in June 2014 providing a more comprehensive plan which
addressed additional asset classes (buildings, vehicles and equipment etc.) as well as recommending a funding
strategy for all the activities in the asset management strategy that included a forecast of revenues and
expenditures. This Asset Management Plan completed by Watson & Associates Economists Ltd. was required in
order to qualify for Provincial infrastructure grants. The remaining life of some assets was based on the estimated
engineering design life. Although this is a way to plan for future replacement activities, undertaking a complete
replacement of an asset when the estimated life cycle is complete may be an ambitious goal in the short-term as
some assets remain in use well past their estimated, useful life is complete, and regular maintenance and
rehabilitation can extend an assets life.
The AMP report estimated the Town’s annual tax supported infrastructure funding deficit at $8.96 million (in 2014)
dollars. This was based on an estimated annual capital investment of $9.66 million (in 2014) dollars being required
to meet short-term capital needs while establishing a funding plan for long term needs. The actual annual capital
investment provided by the Town is approximately $780,000 which is far short of the identified capital reinvestment needs in the consultant’s report.
The financing strategy for tax supported assets included a capital levy component. In order to fund the
recommended asset requirements over the 20 year detailed plan, it was recommended that the Town’s taxation
levy increase by 3.6% per year for the years 2015 to 2022, declining to 1.8% thereafter. This financing strategy
recommended by Watson made several assumptions including:
•
•
•
Operating budget inflation rate assumed to be 2% annually
Operating expenses included in the Town’s current budget increase annually at the rate of inflation
Taxation assessment growth was assumed to be 1.0% annually
Watson & Associates Economists Ltd. long-term financing strategy for the Town in Table 5 of the Asset
Management Plan recommended a tax supported levy of $4.4 million for debt and Capital Reserves in 2015
representing tax levy monies of 15.6%. This tax supported Levy would grow to $18.6 million or 35.2% of the tax
levy monies by 2033.
2. INPUT FROM OTHER SOURCES
“Town of Collingwood Asset Management Plan”, Watson & Associates Economists Ltd., June 2014
3. APPLICABLE POLICY OR LEGISLATION
N/A
4. ANALYSIS
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The Town of Collingwood has purchased its own Capital Asset Planning and Analysis software from CityWide. This
software will assist with the development of our own financial planning models pertaining to existing capital and
infrastructure assets. The asset management plan is a “living document” that needs to be updated annually as
new information is obtained, and refined as capital work is undertaken.
Next Steps:
•
Update the software with any 2014 changes to our inventory of assets including asset additions, disposals,
refurbishments as well as any changes in the condition of any of our assets.
•
Provide software training to staff.
•
Development of updated financial scenarios including, projected tax rate increases, revenues available or
committed, terms of reserve usage, debt issuance and repayment terms, inflation provisions, long-term
capital project financial planning and operating budget service program review.
•
Link key objectives of the municipality’s strategic plan to the key components and outcomes of the Asset
Management Plan.
•
Continue to update the asset management related data and information. Ensure that the Asset
Management Plan is updated for the any changes in condition assessments, replacement cost data and
asset useful life.
•
Develop a process for staff to provide updates on the change in conditions of assets for which they are
responsible for.
To enable Council to make more informed decisions the plan needs to be kept current on an ongoing basis. Many
municipalities utilize a system of integrating asset management into their long-term financial and strategic
planning to prioritize capital works. It is very important to know whether the condition of assets has improved or
deteriorated since the last update or if there has been a change within the asset categories. Staff will provide
Council with regular updates on the state of our infrastructure, key fiscal indicators related to the Asset
Management Plan as well as the current infrastructure deficit. (Watson & Associates Economists Ltd. included a
detailed condition assessment policy for the Town to follow in Appendix C of the Asset Management Plan report)
There are several options available to the Town to reduce the estimated 3.6% annual increase required in the
taxation levy including:
•
Redirect savings in police costs to the Tax Supported Capital Reserve Fund.
•
Pursue all opportunities for infrastructure grants from all levels of government.
•
Transition debt repayments when they retire to capital levy contributions as this “spending room” is
already in the annual operating base budget.
•
The identification of any other budget savings or efficiencies and then reallocation to the Capital Levy.
•
Approve a policy which would allocate Supplemental assessments to the capital levy.
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Employing these options will help reduce the tax levy increase as well as assist in funding the capital levy on an
annual basis.
5. EFFECT ON TOWN FINANCES
As previously noted implementing the proposed financing strategy would have the potential to reduce the burden
on the tax levy amount in future years.
6. APPENDICES & OTHER RESOURCES
Resource 1
“Town of Collingwood Asset Management Plan”, Watson & Associates Economists Ltd.,
June 2014
SIGNATURES
Prepared by:
Brent Andreychuk, CPA, CGA
Manager of Finance
Department head:
John Brown
Chief Administrative Officer
Town of Collingwood
Town of Collingwood
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STRATEGIC INITIATIVES STANDING COMMITTEE
REPORT TO COUNCIL
SIC2015-01
February 2, 2015
Submitted to:
Mayor and Council
Submitted by:
Mayor Sandra Cooper, Chair
Subject:
January 15, 2015 – Strategic Initiatives Committee Meeting
RECOMMENDATION:
That Council receive the Strategic Initiatives Standing Committee Report from the meeting of
January 15, 2015, as presented.
1. BACKGROUND
Listed below are the actions resulting from the Strategic Initiatives Standing Committee meeting
held on January 15, 2015. They are before Council for consideration.
2. STAFF REPORTS
PW2015-05
Hume Street Reconstruction – Budget Schedule
Moved by Councillor Lloyd
Seconded by Councillor Jeffery
Resolution No. 2015-01-01
THAT the Strategic Initiatives Standing Committee receives the report and recommends
Council authorize staff to proceed with tendering the project for possible award in April 2015.
CARRIED
T2014-24
Strategic Financial Plan - Policy Paper No. 1: Debt
Moved by Councillor Lloyd
Seconded by Councillor Madigan
Resolution No. 2015-01-02
THAT the Strategic Initiatives Standing Committee receives the report and recommends
Council approve the following:



A “water debt servicing limit” not to exceed 7% of the water utility own source
revenue be adopted.
A “wastewater debt servicing limit” not to exceed 7% of the wastewater utility own
source revenue be adopted.
A “tax supported debt servicing limit” not to exceed 7% of tax supported own
source revenue be adopted.
CARRIED
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T2014-25
Strategic Financial Plan - Policy Paper No. 2: Reserve and Reserve Funds
Moved by Deputy Mayor Saunderson
Seconded by Councillor Jeffery
Resolution No. 2015-01-03
THAT the Strategic Initiatives Standing Committee recommends Council approve the
recommendations contained therein including the establishment of a budgeted capital levy
and the collapse and renaming of the noted reserves.
CARRIED
T2014-26
Strategic Financial Plan - Policy Paper No.3: Capital Asset Management Plan
Moved by Councillor Fryer
Seconded by Councillor Ecclestone
Resolution No. 2015-01-04
THAT the Strategic Initiatives Standing Committee recommends that Staff Report T2014-24
be received for information by Council.
CARRIED
OTHER BUSINESS
 Review enhanced Standing Committee Public Participation
The CAO reviewed the increase opportunity the new standing committee governance format
allows for public participation and openness. Council reviewed the change in the televised
schedule effected as a result of the reduction of Council Meetings. Benefits and challenges
were reviewed, and it was recommended that the CAO have a conversation with Rogers
Television to determine if they are able to broadcast all standing committees, to provide a
consistent open coverage, and report back to Council.
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STAFF REPORT PW2015-01-C
Reviewed by Development & Operations Services
Standing Committee on
January 26, 2015
Recommendation: Forward to Council for approval to
include a condition be placed on the two taxi licenses to
ensure accessibility component is maintained
Date:
February 2, 2015
Submitted to:
Mayor and Council
Prepared by:
Brian Macdonald, Director, Public Works and Engineering
Subject:
Operation of Collingwood Accessible Shuttle
PURPOSE
• The purpose of this report is providing Council with the necessary information to enter into
an agreement with Ace Cabs for the operation of the Accessible Shuttle.
RECOMMENDATION:
THAT Council receives Staff Report PW2015-01 to enter into a five (5) year operation
agreement with Ace Cabs for the provision of on demand accessible transportation services
within the Town of Collingwood;
AND THAT Council authorizes the Mayor and Clerk to sign all necessary documents to
execute the contract;
AND THAT the Town agrees to pay Ace Cabs Inc. $40,000 for the first year of operation and
$20,000 for the second year of operation, and no operational costs for the remaining 3 years;
AND FURTHER THAT Staff ensure conditions are placed on the accessible taxi licences to
maintain the vehicle priority for accessibility purposes.
1. BACKGROUND
The Town of Collingwood Accessible Shuttle has been in operation since 2007 to provide on
demand accessible transportation within the Town of Collingwood. The Accessible Shuttle was
originally purchased to help alleviate wait times for the Red Cross specialized service which at
that time was the only mode of Accessible Transportation within Collingwood. The local taxi
company did not have an accessible vehicle to provide this type of service within the Town of
Collingwood so Council embarked on the Accessible Shuttle Pilot Program to support the need
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for the service. The service began as a pilot and eventually evolved into a permanent service
which many riders depend on.
Currently, The Town is under an operation contract with Sinton-Landmark, who also provides all
conventional and cross border service within Town of Collinwood. Sinton-Landmark has been
providing a reliable dependable service for the last eight (8) years.
The Accessible Shuttle operates 7 days a week from 8:00am – Midnight and is available
exclusively to persons with disabilities. No other eligibility requirements are necessary beyond
calling and asking for the service. Fares are based upon a metered rate set within the Town of
Collingwood Taxi By-Law. Current annual operation costs are approximately $85,000.00
In December 2014, the Town received a proposal from Ace Cabs Inc, indicating that they would
be interested in operating the Accessible Shuttle on behalf of the Town. Ace Cabs is now under
new ownership, and they are expressing an interest in expanding their services to include an
accessible component. The proposal outlines a 5 year program which would require transfer of
the vehicle ownership from the Town to Ace Cabs as well as financial contributions for operation
for the first two years of the contract, with the view of ultimately taking over the service
permanently at no additional costs to the Town.
Ace Cabs also proposes to purchase a second accessible vehicle to operate within its
jurisdiction with the same hours of service as the local taxi service. This is a potential increase
in the level of service to the accessible community.
Ace cabs has also requested that two additional taxi licenses be provided free of charge, one for
the existing shuttle and one additional for the new vehicle to be purchased.
2. INPUT FROM OTHER SOURCES
•
Staff attended the Collingwood Accessibility Advisory Committee meeting on January
21, 2015 and the committee supports the initiative for future accessible taxi operations.
•
Sinton-Landmark and The Town of Collingwood have reviewed the current contract and
determined that both the Town of Collingwood and Sinton-Landmark are in agreement
that both parties will agree to terminate this part of the contract with no penalty to either
party should Collingwood pursue the Ace Cabs proposal.
3. APPLICABLE POLICY OR LEGISLATION
AODA Integrated Accessibility Standard O.Reg. 191/11
4. ANALYSIS
With the current annual contract for operation of the Shuttle reaching $85,000.00, the change in
operator will provide a significant cost savings to the Town. Over the five year term of the
proposed contract the Town will see a savings of nearly $350,000.00.
The ability for the local Taxi Company to run an accessible service means that there will be
service 24 hours a day 365 days a year which is a considerable increase from current service
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levels. The Proposal also indicates that the additional vehicle will allow for more out of town
trips which were not previously permitted by the Town operated service.
The Clerk Services has been consulted and would support the issuance of two additional
licenses at no charge as long as the taxi’s were used and available at all times for accessibility
purposes.
5. EFFECT ON TOWN FINANCES
The annual budget for the Accessible Shuttle in 2014 was $88,500.00. With the proposed
changes to service, year one (1) of the new contract will be $40,000.00 and year two (2) will be
$20,000.00. After the second year of the contract the balance of the five (5) year contract will
be covered entirely by Ace Cabs. No further capital vehicle replacements for the Accessible
Shuttle will be needed moving forward.
Additional costs may be required after 5 years if the contract for service provision was
not renegotiated, and a new accessibility taxi arrangement was required.
6. APPENDICES & OTHER RESOURCES
Appendix A
Letter from Ace Cabs – Proposed Service
SIGNATURES
Prepared by:
Department head:
Kris Wiszniak
Engineering Technician
Brian Macdonald
Director, Public Works and Engineering
Town of Collingwood
Town of Collingwood
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STAFF REPORT PW2015-02-C
Reviewed by Development & Operations Services
Standing Committee on
January 26, 2015
Recommendation: Forward to Council for consideration,
including one additional property
Date:
February 2, 2015
Submitted to:
Mayor and Council
Prepared by:
Brian MacDonald, Director of Public Works and Engineering
Subject:
Various Road Conveyances
PURPOSE
• The purpose of this report is to update Council on the acquisition of land for road widening
through site plan and site development applications.
RECOMMENDATION:
THAT Council enact and pass a by-law to assume the parts designated on Plans: 51R32044, 51R-36307, 51R-31453, 51R-16487, 51R-31843, 51R-29916, 51R-30382,
51R38668, 51R-35557, 51R-35333, 51R-37018, 51R-37562, 51R-38060, 51R-38059,
51R-38969, 51R-39727, 51R-39377, 51R-31203, 51R-37513, 51R-37719, 51R-39377 and
51R-39645 as part of a highway for public use.
1. BACKGROUND
Over the past few years the town has acquired a number of road widening through the site plan
and site development process. In order to convey portions of land obtained for the purposes of
road widening, forming part of a highway for public use, a by-law is required as per section
31(2) of the Municipal Act, 2001. The properties described below were obtained by the Town for
such purposes.
51R-32044 (Appendix A – Attached)
The severance of Parts 1, 2 and 3 indicated on Registered Plan 51R-32044 was completed and
acquired by the Town of Collingwood to form part of Balsam Street. This acquisition is in
keeping with the Official Plan.
51R-36307 (Appendix B – Attached)
The severance of Part 5 indicated on Registered Plan 51R-36307 was completed and acquired
by the Town of Collingwood to form part of High Street. This acquisition is in keeping with the
Official Plan.
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51R-31453 (Appendix C – Attached)
The severance of Part 7, (51R-31453) indicated on Registered 51R-31453 was completed and
acquired by the Town of Collingwood to form part of Sanford Fleming Drive. This acquisition is
in keeping with the Official Plan.
51R-16487 (Appendix D– Attached)
The severance of Part 2 indicated on Registered Plan 51R-16487 was completed and acquired
by the Town of Collingwood to form part of High Street. This acquisition is in keeping with the
Official Plan.
51R-31843 (Appendix E – Attached)
The severance of Parts 2 and 3 indicated on Registered Plan 51R-31843 was completed and
acquired by the Town of Collingwood to form part of Balsam Street. This acquisition is in
keeping with the Official Plan.
51R-29916 (Appendix F – Attached)
The severance of Parts 1, 2 and 3 indicated on Registered Plan 51R-29916 was completed and
acquired by the Town of Collingwood to form part of Balsam Street, First Street Extension and
Cambridge Street. This acquisition is in keeping with the Official Plan.
51R-30382 (Appendix G – Attached)
The severance of Part 1 indicated on Registered Plan 51R-30382 was completed and acquired
by the Town of Collingwood on High Street for the purpose of road widening. This acquisition is
in keeping with the Official Plan.
51R-38668 (Appendix H – Attached)
The severance of Part 4 indicated on Registered Plan 51R-38668 was completed and acquired
by the Town of Collingwood to form part of Mountain Road. This acquisition is in keeping with
the Official Plan.
51R-35557 (Appendix I – Attached)
The severance of Parts 1, 2 and 3 indicated on Registered Plan 51R-35557 was completed and
acquired by the Town of Collingwood to form part of High Street. This acquisition is in keeping
with the Official Plan.
51R-35333 (Appendix J – Attached)
The severance of Part 1 indicated on Registered Plan 51R-35333 was completed and acquired
by the Town of Collingwood to form part of Pretty River Parkway. This acquisition is in keeping
with the Official Plan.
51R-37018 (Appendix K – Attached)
The severance of Part 1 indicated on Registered Plan 51R-37018 was completed and acquired
by the Town of Collingwood to form part of Sixth Line. This acquisition is in keeping with the
Official Plan.
51R-38019 (Appendix L – Attached)
The severance of Parts 1, 2 and 3 indicated on Registered Plan 51R-37562 was completed and
acquired by the Town of Collingwood to form part of Highway 26. This acquisition is in keeping
with the Official Plan.
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51R-38060 (Appendix M – Attached)
The severance of Parts 1, 2, 3 and 4 indicated on Registered Plan 51R-38060 was completed
and acquired by the Town of Collingwood to form part of Highway 26. This acquisition is in
keeping with the Official Plan.
51R-38059 (Appendix N – Attached)
The severance of Parts 1, 2, 3, 4, 5 and 6 indicated on Registered Plan 51R-38059 was
completed and acquired by the Town of Collingwood to form part of Highway 26. This
acquisition is in keeping with the Official Plan.
51R-38969 (Appendix O – Attached)
The severance of Parts 52 and 53 indicated on Registered Plan 51R-38969 was completed and
acquired by the Town of Collingwood to form part of High Street. This acquisition is in keeping
with the Official Plan.
51R-39727 (Appendix P – Attached)
The severance of Parts 3, 5, 8 and 9 as indicated on Registered Plan 51R-39727 was
completed and acquired by the Town of Collingwood to form part of Barrington Trail. This
acquisition is in keeping with the Official Plan.
51R-39377 (Appendix Q – Attached)
The severance of Parts 7 & 8 as indicated on Registered Plan 51R-39377 was completed and
acquired by the Town of Collingwood to form part of Raglan Street, Pretty River Parkway and
Connell Street. This acquisition is in keeping with the Official Plan.
51R-37513 (Appendix R – Attached)
The severance of Part 3 as indicated on Registered Plan 51R-37513 was completed and
acquired by the Town of Collingwood to form part of Raglan Street. This acquisition is in
keeping with the Official Plan.
51R-37719 (Appendix S – Attached)
The severance of Part 1 as indicated on Registered Plan 51R-37719 was completed and
acquired by the Town of Collingwood to form part of Raglan Street. This acquisition is in
keeping with the Official Plan.
51R-39645 (Appendix T – Attached)
The severance of Part 1 as indicated on Registered Plan 51R-39645 was completed and
acquired by the Town of Collingwood to form part of First Street. This acquisition is in keeping
with the Official Plan.
2. INPUT FROM OTHER SOURCES
The following report was reviewed by the Development and Operations Services Standing
Committee at their regular meeting of January 26th, 2015.
3. APPLICABLE POLICY OR LEGISLATION
In order to convey portions of land obtained for the purposes of road widening, forming part of a
highway for public use, a by-law is required as per section 31(2) of the Municipal Act, 2001.
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4. ANALYSIS
Not Applicable.
5. EFFECT ON TOWN FINANCES
There will be minimal fees associated with the land registration process ensuring the by-laws
are registered on title for the subject properties.
6. APPENDICES & OTHER RESOURCES
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F
Appendix G
Appendix H
Appendix I
Appendix J
Appendix K
Appendix L
Appendix M
Appendix N
Appendix O
Appendix P
Appendix Q
Appendix R
Appendix S
Appendix T
51R-32044
51R-36307
51R-31453
51R-16487
51R-31843
51R-29916
51R-30382
51R-38668
51R-35557
51R-35333
51R-37018
51R-37652
51R-38060
51R-38059
51R-38969
51R-39727
51R-39377
51R-37513
51R-37719
51R-39645
SIGNATURES
Assisted by:
Becky Dahl
Deputy Clerk
Department Head:
Brian MacDonald
Director of Engineering and Public Works
Town of Collingwood
Town of Collingwood
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BY-LAW No. 2015-011
OF THE
CORPORATION OF THE TOWN OF COLLINGWOOD
BEING A BY-LAW TO ASSUME PORTIONS OF LAND AS A
HIGHWAY FOR PUBLIC USE
WHEREAS Section 31(2) of the Municipal Act, 2001, S.O. 2001 c. 25, as amended, requires a
municipality by by-law to establish a highway;
NOW THEREFORE THE COUNCIL OF THE
COLLINGWOOD HEREBY ENACTS AS FOLLOWS:
CORPORATION
OF
THE
TOWN
OF
1. THAT the lands hereinafter described and as identified in Appendix “A” through “S”
inclusive, attached hereto be assumed for public use and dedicated as part of a highway
within the Town of Collingwood;

Parts 1, 2 and 3 of Plan 51R-32044, being Part of Lot 45, Concession 10, Town of
Collingwood, County of Simcoe to form part of Balsam Street (Appendix A)

Part 5 of Plan 51R-36307, being Part of Lots 41 and 42, East of Balsam Street,
Town of Collingwood, County of Simcoe to form part of Balsam Street (Appendix B)

Part 7 of Plan 51R-31453, being Part of Lot 41, Concession 7, Town of
Collingwood, County of Simcoe to form part of Sanford Fleming Drive (Appendix C)

Part 2 of Plan 51R-16487, being Part of Lots 47 and 48 East of Balsam Street,
Town of Collingwood, County of Simcoe to form part of Balsam Street (Appendix D)

Parts 2 and 3 of Plan 51R-31843, being Part of Lot 45, Concession 10, Town of
Collingwood, County of Simcoe to form part of Balsam Street (Appendix E)

Parts 1, 2 and 3 of Plan 51R-29916, being Part of Lot I south of Water Street and
part of Lot 1 north of Cardigan Street and part of Lots I, 8, 9 and 10 south of
Cardigan Street and part of Cardigan Street and part of Lots 1 to 8 inclusive north
of First Street and part of lots A, B, C and D west of Balsam Street and part of
Cambridge Street, Town of Collingwood, County of Simcoe to form part of Balsam
Street, First Street Extension and Cambridge Street (Appendix F)

Part 1 of Plan 51R-30382, being Part of Lots 43, 44 and 45, East of Balsam Street,
Town of Collingwood, County of Simcoe to form part of High Street (Appendix G)

Part 4 of Plan 51R-38668, being Part of Lot 44 Concession 10, Town of
Collingwood, County of Simcoe to form part of Mountain Road (Appendix H)

Parts 1,2 and 3 of Plan 51R-35557, being Part of Lot 43, Concession 10, Town of
Collingwood, County of Simcoe to form part of High Street (Appendix I)

Part 1 of Plan 51R-35333, being Part of Lot X, east of Minnesota Street, Registered
Plan 282 and part of the water lot in front of Lot 44,, Concession 8, Town of
Collingwood, County of Simcoe to form part of Pretty River Parkway (Appendix J)
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
Part 1 of Plan 51R-37018, being Part of Lot 40, Concession 7, Town of
Collingwood, County of Simcoe to form part of Sixth Line (Appendix K)

Parts 1, 2 and 3 of Plan 51R-37652, being Part of Lot 41, Concession 7, Town of
Collingwood, County of Simcoe to form part of The King’s Highway No. 26
(Appendix L)

Parts 1, 2, 3 and 4 of Plan 51R-38060, being Part of Lot 42, Concession 7, Town of
Collingwood, County of Simcoe to form part of The king’s Highway No. 26
(Appendix M)

Parts 1, 2, 3, 4, 5 and 6 of Plan 51R-38059, being Part of Lot 42, Concession 7,
Town of Collingwood, County of Simcoe to form part of The King’s Highway No. 26
(Appendix N)

Parts 52 and 53 of Plan 51R-38969, being Part of Lot 44, Concession 10, Town of
Collingwood, County of Simcoe to form part of Balsam Street (Appendix O)

Parts 3, 5, 8 and 9 of Plan 51R-39727, being part of Lots 28, 29 and 38, Hwy 26,
Town of Collingwood, County of Simcoe to form part of Barrington Trail (Appendix
P)

Parts 7 and 8 of Plan 51R-39377, being part of Lot 42, Concession 7, Town of
Collingwood, County of Simcoe to form part of Pretty River Parkway, Connell Street
and Raglan Street (Appendix Q)

Part 3 of Plan 51R-37513, being part of the west half of Lot 40, Concession 7,
Town of Collingwood, County of Simcoe to form part of Raglan Street (Appendix R)

Part 1 of Plan 51R-37719, being part of the west half of Lot 40, Concession 7,
Town of Collingwood, County of Simcoe to form part of Raglan Street (Appendix S)

Part 1 of Plan 51R-39645, being part of the of Lot 10 West of Oak Street, Town of
Collingwood, County of Simcoe (Appendix T)
2. THAT this By-law shall come into full force and effect on the date of final passage hereof at
which time all By-laws and/or resolutions that are inconsistent with the provisions of this Bylaw and the same are hereby repealed or rescinded insofar as it is necessary to give effect to
the provisions of this By-law.
ENACTED AND PASSED this 2nd day of February, 2015.
____________________________
MAYOR
____________________________
CLERK
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APPENDIX A – PLAN 51R-32044
Parts 1, 2 and 3 to form part of Balsam Street
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APPENDIX B – PLAN 51R-36307
Part 5 to form part of High Street
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APPENDIX C – PLAN 51R-31453
Part 7 to form part of Sandford Fleming Drive
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APPENDIX D – PLAN 51R-16487
Part 2 to form part of High Street
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APPENDIX E – PLAN 51R-31843
Parts 2 and 3 to form part of Balsam Street
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APPENDIX F – PLAN 51R-29916
Parts 1, 2 and 3 to form part of Balsam Street/First Street Extension and
Cambridge Street
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APPENDIX G – PLAN 51R-30382
Part 1 to form part of High Street
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APPENDIX H – PLAN 51R-38668
Part 4 to form part of Mountain Road
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APPENDIX I – PLAN 51R-35557
Parts 1, 2and 3 to form part of High Street
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APPENDIX J – PLAN 51R-35333
Part 1 to form part of Pretty River Parkway
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APPENDIX K – PLAN 51R-37018
Part 1 to form part of Sixth Line
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APPENDIX L – PLAN 51R-37652
Parts 1, 2 and 3 to form part of Highway 26
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APPENDIX M – PLAN 51R-38060
Parts 1, 2, 3 and 4 to form part of Highway 26
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APPENDIX N – PLAN 51R-38059
Parts 1, 2, 3, 4, 5 and 6 to form part of Highway 26
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APPENDIX O – PLAN 51R-38969
Parts 52 and 53 to form part of High Street
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APPENDIX P– PLAN 51R-39727
Parts 3, 5, 8 and 9 to form part of Barrington Trail
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APPENDIX Q– PLAN 51R-39377
Parts 7 and 8 to form part of Raglan Street and Connell Street/Pretty River Parkway
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APPENDIX R – PLAN 51R-37513
Part 3 to form part of Raglan Street
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APPENDIX S– PLAN 51R-37513
Part 1 to form part of Raglan Street
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APPENDIX T– PLAN 51R-39645
Part 1 to form part of First and Oak Streets
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STAFF REPORT FFP2015-01-C
Reviewed by Development & Operations Services
Standing Committee on
January 26, 2015
Recommendation: Forward to Council for approval
Date:
February 2, 2015
Submitted to:
Mayor and Council
Prepared by:
Dave McNalty, Manager, Fleet, Facilities and Purchasing
Subject:
Award of Contract for an Architect for the Cell Block Renovations
PURPOSE
The purpose of this report is to present the Request for Proposal results and award the
contract for an Architect for the Cell Block Renovations at the Collingwood OPP detachment.
RECOMMENDATION
THAT Council receive Staff Report FFP2015-01, and award the Architect contract for the Cell
Block Renovation project to Formworks Inc. for the total cost of $28,175.00 plus HST which
includes a 15% contingency.
1. BACKGROUND
The Police and Fire Complex in Collingwood was originally built in 1980 as a shared facility
between the Town’s Police and Fire departments. The facility provided approximately 9,675
square feet of space for the Fire Department including the equipment bays, and approximately
8,481 square feet for the Police. The Police side of the facility underwent a planned expansion
in 1987 providing an additional 4,670 square feet of space for their use.
Eventually, the Town of Collingwood contracted with the Ontario Provincial Police (OPP) to
provide policing services for the municipality. The agreement specifies that the Town provides
and maintains the facility for the operation of the detachment. The OPP took over the existing
Police side of the facility and as the force has increased in staffing level in response to
population growth and service increases, the accommodations became less than adequate and
overcrowded. A Space Analysis was conducted in 2010 by the Provincial Accommodations
Planning Services Section identifying specific areas that needed to be addressed for OPP staff
as well as the processing and holding areas.
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The Collingwood Fire Department moved to a new Fire Hall in 2013 which allowed the OPP to
take over the entire Police and Fire Complex and with minimal renovation the entire facility now
provides adequate space for the effective operation of the detachment from a Staff perspective.
The province and the OPP set minimum standards for the detention and processing of
prisoners. Recent audits have identified that the cell block and required secure areas of the
Collingwood OPP detachment are lacking and this project intends to rectify those issues.
Request for Proposals (RFP) No. FFP2014-03 for an Architect for the Cell Block Renovations at
the Collingwood OPP detachment was issued on November 17, 2014. The opportunity was
advertised locally and posted on the Town website. The RFP was distributed to twenty-five (25)
firms that requested the document. There were six (6) submissions received by the Closing
Date of December 10, 2014.
2. INPUT FROM OTHER SOURCES

Department Heads reviewed this report at their regular meeting on Tuesday, January 20,
2015 and the report was recommended to proceed to the Development & Operations
Standing Committee meeting.
3. APPLICABLE POLICY OR LEGISLATION
Municipal Procurement Policy 2006-42
4. ANALYSIS
The objective of this RFP was to seek proposals from Proponents that would provide the following
services on behalf of the Town for the Cell Block Renovation project.
-
Detailed design including structural, mechanical and electrical aspects
-
Applicable code review
-
Agency approvals
-
Construction drawings and specifications
-
Project tender preparation
-
Contractor qualification
-
Assistance with tender administration
-
Project schedule and coordination
-
Construction supervision as required
-
Coordination with 3rd party equipment (fire alarms, security, video monitoring, etc.)
-
Contract administration
The renovations will include the addition of two holding cells, upgrades to the breath room, finger
printing and processing areas as well as the guard’s office and improved laundry facilities. An area
of approximately 1,600 square feet on the ground floor of the existing facility has been allocated for
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the improvements. This will require the relocation of property and evidence vaults to another area of
the building.
The consultants were required to provide evidence of relevant experience specific to the design and
construction of high security holding areas within community based policing facilities. This was a prerequisite in the selection of the Architect along with preferred experience on similar projects in
conjunction with the OPP.
The Town of Collingwood is the contracting authority for the Cell Block Renovation project. A strong
liaison has been established with the OPP Facilities section as well as the local management and
staff with regards to the project. The overall budget for the project has been set at approximately
$350,000.
Evaluation and Recommendation of an Architect
The six (6) submissions were evaluated by three (3) Staff members from the Building,
Purchasing and Engineering departments as well as two (2) OPP representatives. Preestablished technical criteria were used to rank the Proponent (40 points) and the Proposal (40
points) in the absence of Pricing information. The two (2) highest ranked firms then proceeded
to the Pricing evaluation (20 points) to establish a final ranking.
Below are the evaluation results:
Proponent
Points
Before
Pricing
Rank
Before
Pricing
Points
Rank
Including Including
Pricing
Pricing
Formworks Inc.- Proponent No. 2
70.6
1
90.6
1
Proponent No. 3
69.8
2
86.9
2
Proponent No. 1
67.6
3
N/A
N/A
Proponent No. 5
66.2
4
N/A
N/A
Proponent No. 6
66.0
5
N/A
N/A
Proponent No. 4
60.4
6
N/A
N/A
The Pricing evaluation was based on a Lump Sum Consulting Fee for the project. The
consensus of the Evaluation Team after the technical review was that only two (2) Pricing
envelopes be opened for the highest ranked firms. The Lump Sum Consulting Fees provided
were as follows.
Proponent
Lump Sum
Consulting Fee
15% Contingency
Total Cost
Formworks Inc.
$24,500.00 plus HST
$3,675.00
$28,175.00
Proponent No. 3
$38,950.00 plus HST
N/A
N/A
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Staff recommends the inclusion of a 15% contingency on the Lump Sum Consulting Fee due to
the potential for unforeseen circumstances in renovation projects of this nature.
Formworks Inc. is a well established local Architectural firm with significant experience on
projects in the Town of Collingwood and a vast resume of experience specific to similar projects
within OPP detachments.
The Evaluation Team recommends that Formworks Inc. be awarded the Architect contract for
the Cell Block Renovation project for the total cost of $28,175.00 plus HST.
5. EFFECT ON TOWN FINANCES
The Cell Block Renovation project is a planned capital budget expenditure for 2015.
6. APPENDICES & OTHER RESOURCES
None
SIGNATURES
Submitted by:
Dave McNalty
Manager, Fleet, Facilities and Purchasing
Town of Collingwood
Department Head:
Brian MacDonald
Director of Engineering
Town of Collingwood
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STAFF REPORT P2015-01-C
Reviewed by Development & Operations Services
Standing Committee on
January 26, 2015
Recommendation: Forward to Council for approval
Date:
February 2, 2015
Submitted to:
Mayor and Council
Prepared by:
Nancy Farrer, Director of Planning
Subject:
92 Glenlake Boulevard – Telecommunication Tower
PURPOSE
The purpose of this report is for Council to pass a resolution in favor of a telecommunication
tower at 92 Glenlake Boulevard.
RECOMMENDATION:
THAT Council supports a monopole telecommunication tower at 92 Glenlake Boulevard, with
a maximum height of 40 metres.
1. BACKGROUND
The applicant (Summit Telecom Services) on behalf of the owner (Blue Ocean Investments Ltd.)
has made an application to the Town for a Rogers Communications monopole
telecommunication tower.
The subject property is located on the south west side of Glenlake Boulevard. The subject lands
consist of Block D of Registered Plan 1118, Town of Collingwood in the County of Simcoe. The
proposed monopole cell tower compound area will be located on the western side of the
property, roughly midway between the north and south property lines. The cell tower is
proposed to be 40 metres in height and the compound will be setback approximately 150
metres south from Glenlake Boulevard.
The regulation and approval of radiocommunication towers and related facilities falls under
federal jurisdiction, governed by the Radiocommunication Act and Radiocommunicaton
Regulations, and is administered by Industry Canada. Industry Canada sets out procedures to
be followed by the applicant, which requires them to consult with local municipalities. While the
opinion and recommendations of Council are to be taken into consideration and a supportive
resolution is required, the ultimate approval remains with Industry Canada.
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2. INPUT FROM OTHER SOURCES
Staff and the applicant met for pre-consultation on January 16th, 2014 and for a development
meeting on September 25th, 2014. Notice of the proposed tower was placed in the Enterprise
Bulletin, a sign erected on the subject lands and the notice was provided to all property owners
within 120 metres (all property owners within three (3) times the tower height),
The telecommunication tower protocol requires a site selection report to be prepared (see
appendix A) and for the applicant to hold a public open house (see appendix B). The public
open house was held in Council Chambers on November 4th, 2014. Three (3) members of the
public attended and raised concerns with living in proximity to the proposed cell tower. The main
concerns were regarding health from the constant radio frequency emissions. The applicant
discussed the nature of those concerns and quoted the limits set out by Health Canada. There
were also concerns expressed regarding decrease of property values and the tower being
located too close to resident’s backyards.
The Fire Department’s Fire Chief, Trent Elyea has requested for an antenna to be placed on the
subject lands. In an email dated January 20th, 2015 from Summit Telecom Services, Rogers has
agreed to allow the municipality to install its own radio communications equipment on the
Communications Facility tower for municipal purposes if so deemed necessary by the Town at
no rent charge. The municipality would have to provide a concurrence letter for Rogers to sign
and a co-agreement would be prepared.
3. APPLICABLE POLICY OR LEGISLATION
Collingwood Official Plan
Schedule “A” entitled Land Use Plan of the Town’s Official Plan identifies that the subject
property is designated Rural. The purpose of the Rural designation is a holding classification
accommodating existing agricultural uses and lands which are not immediately required for new
growth, are not easily serviceable and/or are intended to be the subject of more comprehensive
planning analysis, pursuant to Section 8.10, prior to the occurrence of major development. The
predominant uses on lands so designated shall be agriculture, recreation and conservation.
The uses permitted shall be limited to existing non-intensive agriculture and conservation uses,
single-detached dwellings, utility corridors, lines, towers and associated facilities, bed and
breakfast accommodation subject to the requirements of this Plan, those public uses on Figure
3 and publically-owned or controlled botanical or zoological gardens, nature study and wildlife
areas, picnicking or bathing areas, fairgrounds, hiking, biking, cross-country skiing and jogging
trails, athletic fields for all forms of outdoor recreation including, but not limited to, tennis, lawnbowling, baseball, soccer, football, basketball, bicycling, skating as well as washrooms, changerooms and/or a refreshment booth accessory thereto.
Planning staff is satisfied that the proposed cell tower will conform to the general intent and
purpose of the Town of Collingwood Official Plan.
Zoning By-law No. 2010-040
Schedule “A” – Map 32 of the Town of Collingwood Zoning By-law No. 2010-040, as amended,
zones the subject lands Rural (RU) zone.
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It is the opinion of Planning Services that the proposed cell tower of is appropriate in the RU
zone. Furthermore, the proposed telecommunication tower conforms to the other applicable
zoning provisions of the Collingwood Zoning By-law.
4. ANALYSIS
Basic Data Pertaining to the Matter
•
•
•
•
Date of Submission:
Date of Development Meeting:
Other Related Files:
Town Solicitor:
August 12, 2014
September 25, 2014
D11914 (10 Vacation Inn Drive)
Not applicable
Parties to the Proposed Telecommunication Tower
•
•
Blue Ocean Investments Ltd.
Rogers Communications (agent: Summit Telecom Services Inc)
5. EFFECT ON TOWN FINANCES
Not applicable
6. APPENDICES & OTHER RESOURCES
Appendix A
Appendix B
Site Selection Report – 92 Glenlake Boulevard
Public Open House Presentation – 92 Glenlake Boulevard
SIGNATURES
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STAFF REPORT P2015-02-C
Reviewed by Development & Operations Services
Standing Committee on
January 26, 2015
Recommendation: Forward to Council for approval
Date:
February 2, 2015
Submitted to:
Mayor and Council
Prepared by:
Nancy Farrer, Director of Planning
Subject:
10 Vacation Inn Drive – Telecommunication Tower
PURPOSE
The purpose of this report is for Council to pass a resolution in favor of a
telecommunication tower at 10 Vacation Inn Drive
RECOMMENDATION:
THAT Council supports a flagpole telecommunication tower at 10 Vacation Inn Drive,
with a maximum height of 35 metres, located at the rear of the property and Council’s
preferred location is the rear of the subject lands.
1. BACKGROUND
The applicant (Summit Telecom Services) on behalf of the owner (The Georgian Manor
Resort & Country Club Inc.) has made an application to the Town for a Rogers
Communications flagpole telecommunication tower.
The subject property is located on the south side of Highway No. 26 West. The subject
lands consist of Part of Lot 48, Concession 11, Town of Collingwood in the County of
Simcoe. The proposed flagpole cell tower compound area will be located off the
northwest corner of the parking lot of the Georgian Manor Resort & Country Club and
will be setback approximately 91 metres south from Highway No. 26 West.
The regulation and approval of radiocommunication towers and related facilities falls
under federal jurisdiction, governed by the Radiocommunication Act and
Radiocommunicaton Regulations, and is administered by Industry Canada. Industry
Canada sets out procedures to be followed by the applicant, which requires them to
consult with local municipalities. While the opinion and recommendations of Council are
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to be taken into consideration and a supportive resolution is required, the ultimate
approval remains with Industry Canada.
2. INPUT FROM OTHER SOURCES
Staff and the applicant met for pre-consultation on January 16th, 2014 and for a
development meeting on September 25th, 2014. Notice of the proposed tower was
placed in the Enterprise Bulletin, a sign erected on the subject lands and the notice was
provided to all property owners within 105 metres (all property owners within three (3)
times the tower height),
The telecommunication tower protocol requires a site selection report to be prepared
(see appendix A) and for the applicant to hold a public open house (see appendix B).
The public open house was held in Council Chambers on November 4th, 2014. Three
(3) members of the public attended and raised concerns with living in proximity to the
proposed cell tower. The main concerns were regarding health from the constant radio
frequency emissions. The applicant discussed the nature of those concerns and quoted
the limits set out by Health Canada. There were also concerns expressed regarding
decrease of property values and the tower being located too close to resident’s
backyards. After the public open house, fifteen (15) further letters of concern were
emailed or sent to Planning Services. Those concerns were also regarding proximity to
resident’s homes, health issues and property values. The applicant provided a response
to all concerned residents on January 6th, 2015. The applicant quoted Health Canada’s
studies and research on the potential health effects associated with exposure to
radiofrequency and energy/electromagnetic fields. Health Canada maintains that with
respect to cell phone towers, as long as exposures respect the limits set in Health
Canada’s guidelines (Safety Code 6 – SC6) there is no scientific reason to consider cell
phone towers dangerous to the public.
3. APPLICABLE POLICY OR LEGISLATION
Collingwood Official Plan
Schedule “A” entitled Land Use Plan of the Town’s Official Plan identifies that the
subject property is designated Resort Commercial. The purpose of the Resort
Commercial designation is to provide locations for commercial development that
primarily serves resort residents, tourists, and visitors to Collingwood and the
surrounding region. The designation recognizes the importance of Collingwood and the
surrounding area as a four season destination for visitors. The Resort Commercial
designation will facilitate the upgrading and expansion of Collingwood’s tourism
infrastructure.
The principal uses permitted shall be limited to hotels, motels, lodges, inns and
conference centres. If there is a permitted principal use established on the subject lot, or
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within the boundaries of the Resort Commercial designation as shown on Schedule ‘A’,
than the following accessory and/or ancillary uses shall also be permitted:
- retail commercial establishments that are oriented primarily to the visitor market,
convenience stores, recreation facilities, places of entertainment, restaurants, banquet
facilities, personal services and accessory business offices.
Planning staff recognize that cell tower applications are not required to conform to the
general intent and purpose of the Town of Collingwood Official Plan, however, it is the
opinion of Planning Services that the cell tower would be better suited at a different
location within the same site, such as further to the rear of the property, where it would
be less intrusive. If the cell tower were to be located in the south east corner of the
property, it would not be visible from Highway No. 26 West and would be surrounded by
an Environmental Protection zone and an existing golf course.
Zoning By-law No. 2010-040
Schedule “A” – Map 7 of the Town of Collingwood Zoning By-law No. 2010-040, as
amended, zones the subject lands Resort Commercial Exception Seven (C3-4) zone.
It is the opinion of Planning Services that the proposed cell tower is appropriate in the
Resort Commercial zone, but preferably in a different location within the same site, as
previously mentioned. Furthermore, the proposed telecommunication tower conforms to
the other applicable zoning provisions of the Collingwood Zoning By-law.
4. ANALYSIS
Basic Data Pertaining to the Matter
•
•
•
•
Date of Submission:
Date of Development Meeting:
Other Related Files:
Town Solicitor:
August 12, 2014
September 25, 2014
D11814 (92 Glenlake Blvd.)
Not applicable
Parties to the Proposed Telecommunication Tower
•
•
Georgian Manor Resort & Country Club Inc.
Rogers Communications (agent: Summit Telecom Services Inc)
5. EFFECT ON TOWN FINANCES
Not applicable
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6. APPENDICES & OTHER RESOURCES
Appendix A
Appendix B
Site Selection Report – 10 Vacation Inn Drive
Public Open House Presentation – 10 Vacation Inn Drive
SIGNATURES
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STAFF REPORT P2015-03-C
Reviewed by Development & Operations Services
Standing Committee on
January 26, 2015
Recommendation: Forward to Council for approval
Date:
February 2, 2015
Submitted to:
Mayor and Council
Prepared by:
Nancy Farrer, Director of Planning Services
Subject:
Part Lot Control Exemption By-law No. 2015-012
Sunvale Homes – 50-85 Robertson Street
PURPOSE
The purpose of this report is to provide an analysis regarding a proposed Part Lot Control
Exemption By-law for a number of semi-detached dwelling units within the Pretty River
Estates registered plan of subdivision.
RECOMMENDATION:
THAT Council enact and pass Part Lot Control Exemption By-law No. 2015-012 to allow for
18 lots to be created for semi-detached dwelling units within Registered Plan 51M-945.
1. BACKGROUND
Synopsis
The purpose of the by-law is to exempt the subject lands from the Part Lot Control provisions of
the Planning Act. The Part Lot Control provisions of the Planning Act state that lots or blocks
within a plan of subdivision cannot be further subdivided unless, among other things, a consent
is approved or a portion of the lands are being acquired or disposed of to/by a government body
(Section 50(5)).
However, Section 50(7) of the Planning Act permits the municipality to exempt for a period of
time, where appropriate, lands within a registered plan of subdivision from the Part Lot Control
provisions of the Planning Act.
The effect of this by-law will be to create new property lines within Lots 1 to 9, Registered Plan
No. 51M-945, in order to permit 18 semi-detached residential building lots to be created. Once
the By-law is registered on title, the applicant will be able to proceed with creating the separately
conveyable individual parcels of land to purchasers.
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Property Description
The subject lands consist of 9 lots located within the Pretty River Estates registered plan of
subdivision on the south side of Robertson Street east of Portland Street. The lots are legally
described as lots 1 to 9 Registered Plan of Subdivision 51M-945, Town of Collingwood, County
of Simcoe and will be municipally numbered as Robertson Street. A Location Map has been
attached to this Staff Report (see Appendix A).
The lands are presently designated in the Town of Collingwood Official Plan as Residential –
Low Density and are zoned Residential Second Density Exception Twenty-Two (R2-22), in
accordance with Town of Collingwood Zoning By-law No. 2010-40, as amended. The R2-22
Zone permits semi-detached dwelling units.
The applicant has submitted a reference plan which shows how the lots are to be created and
comply with the Zoning By-law.
2. INPUT FROM OTHER SOURCES
This report was forwarded to Department Heads on January 13th, 2015 for review and it was
recommended to proceed to Council for consideration.
3. APPLICABLE POLICY OR LEGISLATION
Town of Collingwood Official Plan (2004), as amended
Town of Collingwood Zoning by-law 2010-040, as amended
Planning Act, R.S.O. 1990, c.P. 13, as amended.
4. ANALYSIS
Town of Collingwood Official Plan (2004)
Schedule “A” entitled Land Use Plan of the Town of Collingwood Official Plan (2004) identifies
the subject properties as being designated Residential. Schedule “C” entitled Residential
Density Plan of the Official Plan (2004) further identifies the subject properties as being
designated Low Density Residential. Single detached dwellings are a permitted use in the Low
Density Residential designation.
Based on the above review it is the opinion of Planning Services staff that Part Lot Control
Exemption By-law No. 2015-012 if enacted and passed, will conform with the general intent of
the Town of Collingwood Official Plan (2004), as amended.
Town of Collingwood Zoning By-law No. 2010-040, as amended
Schedule “A”, Map of the Town of Collingwood Zoning By-law No. 2010-040, as amended,
identifies the subject properties as being zoned;
• Residential Second Density Exception Twenty-Two (R2-22).
Semi-detached dwellings are permitted uses on lots zoned R2-22.
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Based on submitted information, including a Survey Plan which shows the lots to be created
(see Appendix B), the proposed 18 lots appear to be in compliance with the provisions of the
Town’s Zoning By-law, as amended.
Ultimately, it is the responsibility of the Applicant to ensure that the resultant lots created under
the Part Lot Control Exemption By-law remain in full compliance with the lot provisions of the
Town’s Zoning By-law, as amended.
The exemption of the lands from the part lot control provisions of the Planning Act, R.S.O. 1990,
c. P.13, will allow for Lots 1 to 9 of the Pretty River Estates plan of subdivision (51M-945) to be
reconfigured for 18 semi-detached dwelling units on separately conveyable parcels. The
application has proceeded under the requirements of the Planning Act, R.S.O. 1990, c. P.13
and is in conformity with the Town’s Official Plan and Zoning By-law.
Accordingly, Planning Services recommends that Part Lot Control Exemption By-law No. 2015012 be enacted and passed by the Council of the Town of Collingwood, for a period of two (2)
years.
5. EFFECT ON TOWN FINANCES
There are no direct impacts on Town finances from this information report.
6. APPENDICES & OTHER RESOURCES
Appendix A
Appendix B
Location Map
Part Lot Control Exemption By-law No. 2015-012
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Appendix A – Location Map
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EXPLANATORY NOTE
TO THE CORPORATION OF THE TOWN OF COLLINGWOOD
BY-LAW No. 2015-012
By-law No. 2015-012 is a Part Lot Control By-law under the provisions of subsection 50(7)
of the Planning Act, R.S.O. 1990, c. P.13, as amended.
By-law No. 2015-012 pertains to lands described as Parts 1 to 18 of Plan 51R-39679, being
Lots 1 to 9 on Registered Plan No. 51M-945, Town of Collingwood in the County of Simcoe.
The subject property forms part of the Pretty River Estates (Liberty Developments) Plan of
Subdivision.
The purpose of the by-law is to exempt the subject lands from the part lot control provisions
of the Planning Act. The effect of the by-law will be to create new property lines on the
subject lands which have the effect of creating eighteen separate lots each containing a
semi-detached dwelling unit.
BL2015-012 Pt Lt Control – Pretty River Estates
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BY-LAW No. 2015-012
OF THE
CORPORATION OF THE TOWN OF COLLINGWOOD
BEING A BY-LAW TO EXEMPT A PORTION OF LAND
FROM THE PART LOT CONTROL PROVISIONS OF THE PLANNING
ACT
WHEREAS subsection 50(7) of the Planning Act, R.S.O. 1990, c. P.13, provides that the
Council of a local municipality may, by by-law, designate lands within a registered plan of
subdivision not to be subject to part lot control;
AND WHEREAS it is intended that eighteen lots for semi-detached dwelling units be
created from lots 1 to 9 on Registered Plan No. 51M-945;
AND WHEREAS the Council of the Town of Collingwood is satisfied that the creation of
eighteen (18) semi-detached lots may proceed;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
COLLINGWOOD ENACTS AS FOLLOWS:
1. THAT subsection 50(5) of the Planning Act, R.S.O. 1990, c. P.13, shall cease to
apply to Parts 1 to 18 inclusive Plan 51R-39679, being Lots 1 to 9 on Registered
Plan 51M-945, Town of Collingwood, County of Simcoe as shown on Schedule “A”
appended hereto.
2. THAT this by-law shall remain in force and effect for a period of two (2) years from
the date of its passing and shall expire on February 2, 2017.
ENACTED AND PASSED this 2nd day of February, 2015.
____________________________
MAYOR
____________________________
CLERK
BL2015-012 Pt Lt Control – Pretty River Estates
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LEGEND
Excerpt from Plan 51R-39679 showing lands to be
exempt from the part lot control provisions of the Planning Act
MAYOR
This is Schedule 'A' to By-law No. 2015-012 enacted and
passed the 2nd day of Febuary 2015.
CLERK
TOWN OF COLLINGWOOD
Planning Services
DWG DATE: January 28, 2015
FILE NO: D1206514 (RS)
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STAFF REPORT P2015-04-C
Reviewed by Development & Operations Services
Standing Committee on
January 26, 2105
Recommendation: Forward to Council for approval
Date:
February 2, 2015
Submitted to:
Mayor and Council
Prepared by:
Nancy Farrer, Director of Planning Services
Subject:
Award of Contract for the Provision of Landscape Architect Services
PURPOSE
The purpose of this report is to award the contract for Landscape Architect Services.
RECOMMENDATION
THAT Council receive Staff Report P2015-04, and award the contract for the Provision of
Landscape Architect Services to Envision-Tatham Inc. for a term of four (4) years.
1. BACKGROUND
The Town of Collingwood contracts the services of a landscape architect to act as an advisor on
matters related to the planning and design of the urban landscape. A landscape architecture
consultant with an Ontario Association of Landscape Architects (OALA) designation is required
to provide this advisory function. A primary component of the engagement is to review
submissions for site development and to ensure that they respond to the Town’s vision.
Additionally, the consultant may be assigned to provide professional design services and
construction supervision for Town projects. As with all municipalities, the delivery of best
practical service at the lowest possible cost is of utmost importance and is a key consideration.
Request for Proposals (RFP) No. P2014-01 for the provision of Landscape Architect Services
for the Town of Collingwood was issued on November 17, 2014. The opportunity was advertised
locally and posted on the Town website. The RFP was distributed to twenty-eight (28) firms that
requested the document. There were seven (7) submissions received by the Closing Date of
December 10, 2014.
The RFP set out a four (4) year term for the provision of Landscape Architect Services with firm
hourly rates for the duration of the agreement.
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2.
INPUT FROM OTHER SOURCES


Review of references.
Department Heads reviewed this report at their regular meeting on Tuesday, January 20,
2015 and the report was recommended to proceed to the Operations and Development
Standing Committee.
3. APPLICABLE POLICY OR LEGISLATION
Municipal Procurement Policy 2006-42
4. ANALYSIS
The advisory role of the landscape architect is to offer professional landscape architecture
services on behalf of the Town and to review proposed plans for both public and private
development. Professional services shall include the review of submissions within the approval
process including landscape plans, site design, and management plans for the natural and built
environments.
The landscape architect shall provide professional advice consistent with the interests of the
Town in order to:
1.
2.
3.
4.
5.
Ensure Collingwood Municipal Standards and Urban Design Manual are fairly applied;
Ensure Collingwood Municipal Standards are feasible in their implementation;
Manage the Town’s urban forest;
Safeguard and protect the interest of the public;
Provide services that can be accountable to the public.
Services of the landscape architect may include advice regarding:
Landscape Architecture
-
Detailed design and review of exterior spaces complementing residential, commercial,
industrial and public development;
Site analysis, development of design concepts, selection of landscape materials, and
preparation of detailed construction plans and contract documents;
Maintenance planning, review of construction, and post-construction analysis.
Site Planning
-
Comment on the design and arrangement of built and natural elements in the landscape
including critiquing a wide range of development applications;
Consider a variety of technical aspects such as circulation patterns, streetscapes, siting
of landscape features, and creation of areas to be used for active transportation.
Parks and Recreation Planning
-
Provide services to design parks and recreation open spaces including input into
recreational trail design;
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Develop and/or analytically review recreational development proposals such as golf
courses, waterfront developments and natural areas.
Land Use Planning
-
Participate in multi-disciplinary project teams integrating economic factors to create
quality environments;
Participate in the development and review of urban design standards and/or guidelines.
Landscape Restoration
-
Encourage a link between past, present and future uses of land and historic sites;
Analyze contemporary needs and recommend interpretation of the landscape to
accommodate new uses and ensure protection of cultural resources;
Establish strategies to reclaim disturbed landscapes, possibly creating habitats,
wetlands, and other natural environments, or public open space for recreation or other
uses.
Other Areas of Specialization
-
Facilitating public participation and expert testimony if required.
Arborist certification is preferred but not mandatory.
If, at any time, the Town wishes to seek the advice of, or retain a different Landscape Architect,
nothing in the agreement shall prohibit such seeking of advice. The Town reserves the right, in
its sole discretion, to establish the optimal number of individuals or firms for any service
requirement.
Evaluation and Recommendation of Landscape Architect
The Proposals were evaluated by senior staff members from Planning, Engineering, Parks,
Recreation and Culture, and Purchasing. The seven (7) submissions were evaluated against
pre-established technical criteria to rank the Proponent (40 points) and the Proposal (40 points)
in the absence of Pricing information. The three (3) highest ranked firms then proceeded to the
Pricing evaluation (20 points) to establish a final ranking.
Below are the results for the top ranked firms:
Proponent
Points
Before
Pricing
Rank
Before
Pricing
Points
Rank
Including Including
Pricing
Pricing
Envision-Tatham
72.7
1
92.4
1
Proponent No. 7
69.0
2
89.0
2
Proponent No. 4
67.7
3
86.7
3
The Pricing evaluation was based on the proposed hourly rates for senior Landscape Architects,
junior Landscaped Architects and administrative support. The hourly rates provided by
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Proponent No. 7 were marginally lower than those provided by Envision Tatham, however that
did not affect the relative ranking of the firms in the evaluation.
Envision Tatham has provided Landscape Architect Services to the Town of Collingwood for the
past 14 years. The Town has developed an excellent working relationship with EnvisionTatham personnel, which staff believe would be advantageous to continue. Also, the Proposal
submitted by this firm illustrated a very thorough understanding of the vision which Council and
staff are striving to achieve for this community and the nature of the new projects which need to
be completed.
The Evaluation Team recommends that Envision-Tatham Inc. be awarded the contract for the
provision of Landscape Architect Services for a term of four (4) years.
5. EFFECT ON TOWN FINANCES
The Landscape Architect consulting fees and disbursements associated with the review of
development files are recoverable expenses. Work on Town projects may be a capital cost
when associated with specific projects or an operating expense relative to ongoing maintenance
activities.
6. APPENDICES & OTHER RESOURCES
Resource 1
RFP# P2014-01 – Landscape Architect Services
SIGNATURES
Submitted by:
Dave McNalty, Manager Fleet – Facilities
and Purchasing
Town of Collingwood
Department Head:
Nancy Farrer, Director of Planning
Services
Town of Collingwood
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DEVELOPMENT & OPERATIONS SERVICES
STANDING COMMITTEE
REPORT TO COUNCIL
DEVT2015-01
February 2, 2015
Submitted to:
Mayor and Council
Submitted by:
Councillor Kathy Jeffery, Chair
Subject:
January 26, 2015 – Development & Operations Services Standing
Committee Meeting
RECOMMENDATION:
That Council receive the Development & Operations Services Standing Committee Report
from the meeting of January 26, 2015, as presented.
1. BACKGROUND
Listed below are the actions resulting from the Development & Operations Services Standing
Committee meeting held on January 26, 2015. They are before Council for consideration.
2. ACTIONS
Election of Officers:
Councillor Kathy Jeffery, Chair
Councillor Cam Ecclestone, Vice Chair
3. REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
Collingwood Heritage Committee
Moved by Councillor Lloyd
Seconded by Councillor Ecclestone
Resolution No. 2015-01-01
THAT the Collingwood Heritage Advisory Committee Minutes of December 18, 2014 and
January 15, 2015 be hereby received.
CARRIED

Heritage Award Presentation - Lindsay Cook, Chair of the Collingwood Heritage Committee
advised the Standing Committee of the Heritage Awards being presented at the February 17
Council meeting.
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4. STAFF REPORTS
PW2015-01
Operation of Collingwood Accessible Shuttle
Moved by Councillor Lloyd
Seconded by Councillor Jeffery
Resolution No. 2015-01-02
THAT the Development & Operations Services Standing Committee hereby recommends Council
receive Staff Report PW2015-01 and consider the following:
Staff recommendations: THAT Council receives Staff Report PW2015-01 to enter into a
five (5) year operation agreement with Ace Cabs for the provision of on demand accessible
transportation services within the Town of Collingwood;
AND THAT Council authorizes the Mayor and Clerk to sign all necessary documents to
execute the contract;
AND THAT the Town agrees to pay Ace Cabs Inc. $40,000 for the first year of operation and
$20,000 for the second year of operation, and no operational costs for the remaining 3 years.
AND FURTHER THAT Staff ensure conditions are placed on the accessible taxi licences to maintain
the vehicle priority for accessibility purposes.
CARRIED
PW2015-02
Various Road Conveyances
Moved by Councillor Lloyd
Seconded by Councillor Ecclestone
Resolution No. 2015-01-03
THAT the Development & Operations Services Standing Committee hereby recommends
Council receive Staff Report PW2015-02, and enact and pass a by-law to assume the parts
designated on Plans: 51R-32044, 51R-36307, 51R-31453, 51R-16487, 51R-31843, 51R29916, 51R-30382, 51R38668, 51R-35557, 51R-35333, 51R-37018, 51R-37562, 51R-38060,
51R-38059, 51R-38969, 51R-39727, 51R-39377, 51R-31203, 51R-37513, 51R-37719 and
51R-39377as part of a highway for public use, including one additional property.
CARRIED
FFP2015-01
Award of Contract for an Architect for the Cell Block Renovations
Moved by Councillor Lloyd
Seconded by Councillor Ecclestone
Resolution No. 2015-01-04
THAT the Development & Operations Services Standing Committee hereby recommends
Council receive Staff Report FFP2015-01 and award the Architect contract for the Cell Block
Renovation project to Formworks Inc. for the total cost of $28,175.00 plus HST which
includes a 15% contingency.
CARRIED
P2015-01
92 Glenlake Boulevard – Telecommunication Tower
Moved by Councillor Lloyd
Seconded by Councillor Jeffery
Resolution No. 2015-01-05
THAT the Development & Operations Services Standing Committee hereby recommends
Council receives Staff Report P2015-01 and support a monopole telecommunication tower at
92 Glenlake Boulevard, with a maximum height of 40 metres.
CARRIED
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P2015-02
10 Vacation Inn Drive – Telecommunication Tower
Moved by Councillor Lloyd
Seconded by Councillor Ecclestone
Resolution No. 2015-01-06
THAT the Development & Operations Services Standing Committee hereby recommends
Council receives Staff Report P2015-02 and supports a flagpole telecommunication tower at
10 Vacation Inn Drive, with a maximum height of 35 metres, located at the rear of the
property and Council’s preferred location is the rear of the subject lands.
CARRIED
P2015-03
Part Lot Control Exemption By-law; Sunvale Homes – 50-85 Robertson Street
Moved by Councillor Lloyd
Seconded by Councillor Ecclestone
Resolution No. 2015-01-07
THAT the Development & Operations Services Standing Committee hereby recommends
Council receives Staff Report P2015-03 and enact and pass Part Lot Control Exemption Bylaw No. 2015-XXX to allow for 18 lots to be created for semi-detached dwelling units within
Registered Plan 51M-945.
CARRIED
P2015-04
Award of Contract for the Provision of Landscape Architect Services
Moved by Councillor Lloyd
Seconded by Councillor Ecclestone
Resolution No. 2015-01-08
THAT the Development & Operations Services Standing Committee hereby recommends
Council receives Staff Report P2015-04 and award the contract for the Provision of
Landscape Architect Services to Envision-Tatham Inc. for a term of four (4) years.
CARRIED
5. DEPARTMENTAL UPDATES
Department Heads provided an update to the Standing Committee on various initiatives and projects
they are working on including the Economic Development Strategy, Georgian College collaboration
efforts, Hume Street reconstruction and bridge widening project and various planning policy updates.
Moved by Councillor Lloyd
Seconded by Councillor Ecclestone
Resolution No. 2015-01-09
THAT the Development and Operations Services Standing Committee recommend the Hume
Street reconstruction and bridge widening project proceed to Council for budgetary consideration.
CARRIED
IONS
6. PUBLIC DELEGATIONS
ACTIONS
Presentation re: Gated Entrance at Mariners Haven, Kari Payne

Kari Payne, resident of Mariner’s Haven, requested the Standing Committees favourable
consideration of a zoning by-law amendment application submitted by Mariners Haven to
permit a gate be installed at the entrance of Mariners Haven.
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Telecommunications Tower – 10 Vacation Inn Drive

Fred Maltman, expressed concern with the public notice provided, requesting consideration
be given to the location of the proposed telecommunications tower at 10 Vacation Inn Drive,
as well as its design and whether lighting is proposed for the tower. Mr. Maltman further
requested that if lighting was to be located on the tower that it not be strobe lighting.

Bob Muir, requested consideration be given to the location of the tower, recommending it be
located in proximity to the maintenance building in a location that will avoid conflict with the
future development of Cranberry Trail. Mr. Muir inquired to the diameter of the base of the
tower being proposed.
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BY-LAW No. 2015-013
OF THE
CORPORATION OF THE TOWN OF COLLINGWOOD
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL OF THE
CORPORATION OF THE TOWN OF COLLINGWOOD
WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(1), provides that the powers of a
municipality shall be exercised by its council;
AND WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(3), provides a municipal power,
including a municipality's capacity, rights, powers and privileges under section 9, shall be exercised by
by-law unless the municipality is specifically authorized to do otherwise;
AND WHEREAS it is deemed expedient that the actions of all meetings of Council of The Corporation of
the Town of Collingwood be confirmed and adopted by by-law;
NOW THEREFORE COUNCIL OF THE CORPORATION OF THE TOWN OF COLLINGWOOD
ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Town of Collingwood in respect of:
a) each recommendation in the reports of the Committees;
b) each motion, resolution or other action passed, taken or adopted at the meetings listed
below are hereby adopted, ratified, and confirmed as if same were expressly included in this
by-law, provided that such adoption and confirmation shall not be deemed to include the final
passing of a by-law the requires the prior approval of a Minister, a Ministry, to the Ontario
Municipal Board or any other governmental body:


Special Meeting of Council held January 28, 2015
Regular Meeting of Council held February 2, 2015
2. THAT the Mayor and the proper officials of The Corporation of the Town of Collingwood are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council referred to in Section 1.
3. THAT the Mayor, or in the absence of the Mayor, the Deputy Mayor, and the Clerk, or in the
absence of the Clerk, the Chief Administrative Officer;
a) are authorized and directed to execute all documents to the action taken by Council as
described in Section 1;
b) are authorized and directed to affix the seal of The Corporation of the Town of Collingwood
to all such documents referred to in Section 1.
4. THAT this by-law shall come into effect upon the passing thereof.
ENACTED AND PASSED this 2nd day of February, 2015.
_________________________
MAYOR
_________________________
CLERK
BL 2015-012 Confirmatory
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