1. Healthcare

OFFICE OF THE DEAN OF STUDENTS
The Office of the Dean of Students provides institutional leadership for the development and delivery of a broad range of student services, essential
to the achievement of the educational goals of the institution. Student Services are designed to contribute to the health, social, academic, career,
sports, cultural, moral, intellectual, and physical well-being of students. It creates an environment that complements the central teaching and
research mission of the Polytechnic, while building within each student a sense of personal worth, self-confidence and sense of community.
STUDENT SERVICES
SECTION: HEALTH
HEALTH SERVICES
SECTION:
SERVICES
Provides primary health care services and ensures a good quality of life of all students. It focuses on the prevention of illnesses, promotion of a
healthy life style and general hygiene. Health Development Workshops focuses on family planning, First Aid, Sexually Transmitted Infections
(STI’s) and HIV and AIDS.
SECTION: SOCIAL
SOCIAL WELFARE
WELFARE SERVICES
SECTION:
SERVICES
Focuses on social problems and promotes good mental health amongst students. Social Welfare Development Workshops focuses on issues
related to violence against women and children, alcohol and substance abuse, World-NO-tobacco day, relationships, date rape and stress
management.
SECTION: STUDENT
STUDENT COUNSELLING
HIV/AIDS COORDINATION
COORDINATION SERVICES
SECTION:
COUNSELING &&HIV/AIDS
SERVICES
Provide comprehensive academic & social counselling. It features both individual and group counselling. Student Academic Development
Workshops focuses on study skills, note taking, time management, exam preparation, test anxiety, concentration and procrastination as well as
student leadership workshop.
SECTION: JOB
JOB PLACEMENT
PLACEMENT SERVICES
SECTION:
SERVICES
Provide students with career guidance counselling. Career Guidance Development Workshops focuses on job-hunting/search skills, CV writing,
interview preparation, cover/thank you letter writing.
SECTION:ACCOMMODATION,
ACCOMMODATION, SPORT
SECTION:
SPORT AND
ANDCULTURE
CULTURE
416 beds. There are two (2) female hostels and one (1) male hostel.
Provide quality living quarters. There are three (3) hostels with a capacity of 440
The three (3) hostel Superintendents are assisted by ten (10) Housing Committee (HC) members. Sport activities provide students with a well
balanced and stimulating extra-curricular environment. It provides a platform for students to participate in a variety of sport codes. Students are
encouraged to explore sports talent. The trophy award ceremony recognizes both sport and cultural achievements. Cultural activities provide
students with a platform to express their cultural heritage. Extra-curricular activities are vital to each student’s education. The Cultural Festival is a
weeklong event of fun and entertainment, which culminates the crowning of Miss and Mr Polytechnic.
SECTION: HOSTEL
HOSTEL AND
SECTION:
AND KITCHEN
KITCHEN SERVICES
SERVICES
Provide students with a wide range of nutritional meals, served at breakfast, lunch and dinner. The menu is planned in conjunction with the menu
committee. Hostel and Kitchen services ensure a clean living environment, while auxiliary services are responsible for repair and maintenance of
hostel facilities.
JANUARY 2015
DATE
DAY
ACTIVITY
1
Th
New Year’s Day (Public Holiday)
2
Fr
Administrative Staff Resume Office Duties
3
Sa
4
Su
5
Mo
6
Tu
7
We
8
Th
Day 1: Student Leadership Workshop (Student Counsellor & HIV/AIDS Coordinator)
9
Fr
Day 2: Student Leadership Workshop (Student Counsellor & HIV/AIDS Coordinator)
10
Sa
Day 3: Student Leadership Workshop (Student Counsellor & HIV/AIDS Coordinator)
11
Su
Essential Kitchen Staff Resume Duties
12
Mo
Day 1: First Aid Training: HC Members (Nurse)
Online Registration Begins – Off Campus
13
Tu
Day 2: First Aid Training: HC Members (Nurse)
14
We
Day 3: First Aid Training: HC Members (Nurse)
HOSTEL AND KITCHEN OFFICIALLY OPENS
Meeting: Superintendents & HC Members
Academic Staff Resume Office Duties
Namibian Schools Open, 1st Term
15
Th
Hostel Registration Begins: Senior Students
Academic Welcome
Registration Begins: Senior Students and COLL
16
Fr
Last Day for Applications for Remark and Recheck: November 2014 Examinations
Last Day for Applications for Special Rectors Examination: November 2014 Examinations
17
Sa
18
Su
19
Mo
20
Tu
Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R, QA, CTL)
for Review (March Senate)
21
We
Hostel Registration Ends: Senior Students
Meeting: DOS with SRC
Registration Ends: Senior Students
22
Th
Hostel Registration Begins: First Year Students
Executive Management Committee Meeting
Registration Begins: First Year Students
23
Fr
24
Sa
25
Su
26
Mo
27
Tu
28
We
29
Th
30
Fr
Hostel Registration Ends: First Year Students
Registration Ends: First Year Students
COLL Vacation School Ends : Windhoek Information Administration1A, 2A, 3A
Last Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curriculum) Documentation
31
Sa
DAY 1: NEW STUDENT ORIENTATION BEGINS: ALL FIRST YEAR STUDENTS
Library Opens at 08:00; Library Hours: 8:00-17:00
COLL Vacation School Begins : Windhoek - Information Administration 1A, 2A, 3A
Agenda Closes: Institutional Research and Publications Committee Meeting
1
FEBRUARY 2015
DATE
DAY
ACTIVITY
1
Su
Submission Hostel Statistics for January (Officer: Accommodation, Sport & Culture)
Submission Meal Statistics for January (Hostel Manager)
2
Mo
DAY 2: NEW STUDENT ORIENTATION: ALL FIRST YEAR STUDENTS
3
Tu
DAY 3: NEW STUDENT ORIENTATION ENDS: ALL FIRST YEAR STUDENTS
Library Hours change to: 8:00-22:00
4
We
Official Opening of Academic Year
Lectures Begin (First Semester)
Agendas Close: All Boards of Studies
5
Th
Executive Management Committee Meeting
6
Fr
Late Registration Ends: All Programmes and COLL
Research Day: School of Natural Resources and Spatial Sciences
7
Sa
8
Su
9
Mo
Polytechnic Choir Auditions Begins (Job Placement Officer)
10
Tu
Meeting: All Sport Coaches (Officer: Accommodation, Sport & Culture)
11
We
General Meeting: All Student Societies (Officer: Accommodation, Sport & Culture)
12
Th
Meeting: Institutional Research and Publications Committee
13
Fr
Valentines Dinner and Miss & Mr Valentines
Polytechnic Choir Auditions Ends (Job Placement Officer)
Centre for Cooperative Education: Industry Breakfast
Polytechnic Management Meeting
14
Sa
15
Su
16
Mo
17
Tu
18
W
19
Th
Workshop: Family Planning (Nurse)
Cultural Festival Meeting 1: Establish Ad Hoc Cultural Festival Committee
Meeting 1: Menu Committee (Hostel Manager)
Executive Management Committee Meeting
20
Fr
Student Welcoming Bash (SRC)
SENEX: April Promotion and Graduation
Submission to COLL of 1st Tutorial Letter with Assignments for 2015: Second Semester Courses, Submission to COLL of
New and Revised Study Material for 2015: Second Semester Courses, Submission to COLL of All Courses to be Revised/
Developed For 2016
Research Day: School of Human Sciences
Last Day for submissions of Contributions for the 2014 Institutional Research Report
21
Sa
22
Su
23
Mo
Meeting: BOS – Engineering
Special Rector’s Examination Begin
24
Tu
Meeting: Superintendents & HC Members
Meeting: BOS – Management Sciences
25
We
Workshop: Self-Esteem (Social Worker)
26
Th
Movie Night (Superintendents & HC Members)
Meeting: BOS – Computing and Informatics
27
Fr
POLYTECHNIC STUDENT PRAYER DAY (PART I)
33% of Total Fees Payable: Semester Courses, 12% of Total Fees Payable: Year Courses
Last Day for Applications for Credits/Exemptions
Last Day For Course/Programme Amendments /Cancellations With 100% Credit: All Courses & Programmes
Special Rector’s Examination Ends
28
Sa
New Hostel Student Orientation (Officer: Accommodation, Sport & Culture)
2
MARCH 2015
DATE
DAY
ACTIVITY
1
Su
2
Mo
Submission Hostel Statistics for February (Officer: Accommodation, Sport & Culture)
Submission Meal Statistics for February (Hostel Manager)
Meeting: BOS – Health and Applied Sciences
3
Tu
Meeting: BOS – Human Sciences
4
We
Papsmear & Breast Examination Clinic (Nurse)
Workshop: Study Skills (Student Counsellor & HIV/AIDS Coordinator)
Meeting: BOS – Natural Resources and Spatial Sciences
5
Th
Executive Management Committee Meeting
6
Fr
First Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator)
Pool Competition (SRC)
Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
7
Sa
SRC & HC Sports Day (Officer: Accommodation, Sport & Culture)
8
Su
SRC & HC Sports Day (Officer: Accommodation, Sport & Culture)
9
Mo
Young Women Young Men Forum (Superintendents & HC Members)
10
Tu
11
We
Meeting 2: Menu Committe (Hostel Manager)
Agenda Closes: Senate
DAY 1: CAREER FAIR 2015
Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
12
Th
DAY 2: CAREER FAIR 2015
Centre for Cooperative Education: Students Awareness Campaign
13
Fr
General Student Assembly (GSA) [SRC]
14
Sa
City Sight-seeing Tour (HC Members)
15
Su
16
Mo
17
Tu
18
We
Workshop: STI (Nurse)
19
Th
Cultural Festival Meeting 2: Miss & Mr Poly Application Submission Start
Centre for Cooperative Education: Road Show (Keetmanshoop and Luderitz) Ends
Polytechnic Management Meeting
20
Fr
Planning Meeting 1: Office of the Dean of Students
21
Sa
Namibia Independence Day (Public Holiday)
22
Su
23
Mo
24
Tu
Tetanus Vaccination Clinic (Nurse)
25
We
Violence Against Women & Children Programme [Part 1] (Social Worker)
Meeting: Superintendents & HC Members
26
Th
Cultural Festival Meeting 3: Planning Cultural Festival Programme
Movie Night (HC Members)
Executive Management Committee Meeting
27
Fr
Hostel Welcoming Bash/Funday [New] (HC Members)
Meeting Senate
28
Sa
Miss & Mr First Year 2015
29
Su
30
Mo
31
Tu
Centre for Cooperative Education: Road Show (Keetmanshoop and Luderitz) Begins
Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
Last Day for Submission of Names for Inclusion in the Graduation Booklet : April 2015 – Faculty Officers only – Closing of ITS
Cycles for Entry of Marks
66% of Total Fees Payable: Semester Courses
26% of Total Fees Payable: Year Courses
3
APRIL 2015
DAY
ACTIVITY
1
We
Submission Hostel Statistics for March (Officer: Accommodation, Sport & Culture)
Submission Meal Statistics for March (Hostel Manager)
Meeting 3: Menu Committee (Hostel Manager)
Violence Against Women & Children Programme [Part II] (Social Worker)
Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R, QA, CTL)
for Review (June Senate)
2
Th
Cultural Festival Meeting 4: Planning Cultural Festival Programme
Centre for Cooperative Education: Workshop with Work Integrated Learning (WIL) Coordinators,
Lectures End
Library Closes at 17:00
3
Fr
Good Friday – Public Holiday
4
Sa
5
Su
6
Mo
Easter Monday – Public Holiday
7
Tu
Library Opens at 08:00
Mid Semester Break Begins,
COLL Vacation School Begins
8
We
Agenda Closes: Council
9
Th
Last Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in March),
Executive Management Committee Meeting
10
Fr
Mid Semester Break Ends, COLL Vacation School Ends
11
Sa
12
Su
13
Mo
Lectures Resume
14
Tu
Last Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme
(Curriculum) Documentation
15
We
Workshop: CV Writing (Job Placement Officer)
Awards Ceremony
Agenda Closes: Timetabling Committee, Agenda Closes: All Boards of Studies
16
Th
Cultural Festival Meeting 5: 1st Draft Cultural Festival and Miss & Mr Poly Programme
Papsmear & Breast Examination Clinic (Nurse)
Movie Night (Superintendents & HC Members)
17
Fr
Graduation Ceremony,
Namibian Schools Close, 1st Term
18
Sa
Prof Tjama Tjivikua Interschool Sports Festival (SRC)
19
Su
Prof Tjama Tjivikua Interschool Sports Festival (SRC)
20
Mo
21
Tu
Submission to Examinations of Draft Question Papers: June Examination Session
Institutional Evaluation Process Begins
22
We
Institutional Timetabling: Timetabling Committee Meeting, Commencement of Timetabling Process, Semester 2, 2015
23
Th
Meeting: Superintendents & HC Members
Hostel General Students Assembly [New] (HC Members)
Cultural Festival Meeting 6: Miss & Mr Poly Application Submission End
Institutional Evaluation Process Ends,
Executive Management Committee Meeting
24
Fr
Hostel Tour (HC Members)
Last day for Course Cancellation of Any Nature, Research Day: School of Human Sciences
Meeting: Council
25
Sa
Hostel Tour (HC Members)
26
Su
Hostel Tour (HC Members)
27
Mo
28
Tu
Tetanus Vaccination Clinic (Nurse)
29
We
100% of Total Fees payable: Semester Courses, 38% of Total Fees payable: Year Courses
30
Th
4
MID SEMESTER
BREAK
DATE
MAY 2015
DATE
DAY
ACTIVITY
1
Fr
Workers Day (Public Holiday)
2
Sa
3
Su
4
Mo
Cassinga Day (Public Holiday)
5
Tu
Submission Hostel Statistics for April (Officer: Accommodation, Sport & Culture)
Submission Meal Statistics for April (Hostel Manager)
Meeting: BOS – Health and Applied
6
We
Meeting: BOS – Sciences Computing and Informatics, Submission to Examinations of Final, Moderated Question Papers: June
Examination Session
7
Th
Cultural Festival Meeting 7: 2nd Draft Cultural Festival and Miss & Mr Poly Programme
Meeting 4: Menu Committee (Hostel Manager)
Executive Management Committee Meeting
8
Fr
Miss & Mr Polytechnic Preliminary Rounds
First Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator)
Polytechnic Management Meeting
Institutional Timetabling: Due Date of Report 1 on Timetabling Progress
9
Sa
Student Sports Day (Officer: Accommodation, Sport & Culture)
10
Su
11
Mo
Meeting: BOS – Natural Resources and Spatial Sciences
12
Tu
Papsmear & Breast Examination Clinic (Nurse)
Meeting: BOS –Engineering, Submission to Examinations of Semester Marks: COLL
13
We
Workshop: Study Skills [Exam Preparation] (Student Counsellor & HIV/AIDS Coordinator)
Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
Meeting: BOS – Human Sciences
14
Th
Ascension Day (Public Holiday)
15
Fr
Institutional Holiday
16
Sa
Movie Night (HC Members)
17
Su
18
Mo
Meeting: BOS – Management Sciences
Last day for Submission to the Library and the Official Bookseller of the lists of Prescribed Text books for the 2nd Semester,
2015
19
Tu
Namibian Schools Open, 2nd Term,
20
We
Aptitude Testing Day [New] (Job Placement Officer)
Institutional Writing Retreat Begins,
Agendas Close: Senate
21
Th
Cultural Festival Meeting 8: Planning Cultural Festival Programme
Student Night (HC Members)
Executive Management Committee Meeting
Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
22
Fr
Planning Meeting 2: Office of the Dean of Students
Institutional Writing Retreat Ends, Lectures End: First Semester – All Schools
23
Sa
24
Su
25
M
Africa Day (Public Holiday)
26
Tu
Last Day for Submission of Semester Marks: Semester Courses,
Information Administration Practical Examinations Begin
27
W
Meeting 5: Menu Committee (Hostel Manager)
Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
50% of Total Fees Payable: Year Courses
28
Th
Day 1: Polytechnic HIV/AIDS Peer Counselling Training
Cultural Festival Meeting 9: Planning Cultural Festival Programme
Meeting: Superintendents & HC Members
29
Fr
Day 2: Polytechnic HIV/AIDS Peer Counselling Training
Institutional Timetabling: Submission of Semester 2, 2015 Timetable to Institutional Timetabler, Information Administration
Practical Examinations End
Research Day: School of Health and Applied Sciences
30
Sa
Day 3: Polytechnic HIV/AIDS Peer Counselling Training
31
Su
5
JUNE 2015
DATE
DAY
ACTIVITY
1
Mo
Submission Hostel Statistics for May (Officer: Accommodation, Sport & Culture)
Submission Meal Statistics for May (Hostel Manager)
Hostel Cancellations Begins
Examinations Begin: June Session – Semester Courses
2
Tu
Consultative Hostel Management Meeting (Superintendents)
3
We
4
Th
Consultative Meeting (DOS & Student Counsellor & HIV/AIDS Coordinator)
Executive Management Committee Meeting
5
Fr
Meeting: Senate
6
Sa
7
Su
8
Mo
9
Tu
10
We
Agenda Closes: Council
11
Th
Consultative Meeting (DOS & Hostel Manager)
Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
12
Fr
Polytechnic Management Meeting
Institutional Timetabling: Submission of Semester 2, 2015 Timetable to Printers.
13
Sa
14
Su
15
Mo
16
Tu
17
We
Consultative Meeting (DOS & Officer: Accommodation, Sport & Culture)
18
Th
Executive Management Committee Meeting
19
Fr
Last Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in June)
20
Sa
Examinations End: June Session – Semester Courses
21
Su
Hostel Cancellations Ends
HOSTEL & KITCHEN OFFICIALLY CLOSE
22
Mo
Mid-Year Recess Begins
Last Day for Submission of Final Marks and Result Codes: CASS Courses
Library Hours change to: 08:00-17:00
23
Tu
Consultative Meeting (DOS & Registered Nurse)
24
We
Consultative Meeting (DOS & Job Placement Officer)
Last Day for Submission of Examination Marks: June Session
25
Th
Consultative Meeting (DOS with Secretary & Office Administrators)
26
Fr
62% of Total Fees Payable: Year Courses
Last Day for Course Cancellations with 50% Credit: Year Courses
BOSEC: June Examination Results (am), Release of June Examination Results (pm)
27
Sa
Library Closed
28
Su
HOSTEL & KITCHEN OFFICIALLY OPENS
29
Mo
Great Teachers Workshop Begins
Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres
(PDR&R, QA, CTL) for Review (August Senate),
30
Tu
Consultative Meeting (DOS & Social Worker)
6
MID YEAR
RECESS
Centre for Cooperative Education : Service Learning Begins
JULY 2015
DAY
ACTIVITY
1
We
Submission Hostel Statistics for June (Officer: Accommodation, Sport & Culture)
Submission Meal Statistics for June (Hostel Manager)
2
Th
Executive Management Committee Meeting
3
Fr
Great Teachers Workshop Ends, Meeting: Council
4
Sa
5
Su
6
Mo
7
Tu
8
We
Meeting 6: Menu Committee (Hostel Manager)
General Student Assembly (GSA) [SRC]
Centre for Cooperative Education: Student Awareness Campaign
09
Th
Last Day for Application for Remark: June Examinations
Last Day for Application for Special Rector’s Examination: June Examinations
10
Fr
First Friday Leadrship Training (Student Counsellor & HIV/AIDS Coordinator)
Hostel Registration Ends 2nd Semester
Registration Ends: Second Semester / Last Day for Deans/HOD’s to Submit Fees Analysis to Finance
Submission of Action Plans for 2015 Academic Year
Last Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curriculum) Documentation
COLL Vacation School Ends: Windhoek Information Administration 1B, 2B, 3B
Research Day: School of Natural Resources and Spatial Sciences
Mid-Year Recess Ends
11
Sa
12
Su
13
Mo
14
Tu
15
We
Alcohol & Substance Abuse Programme (Social Worker)
Centre for Cooperative Education: Service Learning Ends
16
Th
SRC & HC Elections Roadmap Meeting for 2016/2017
Executive Management Committee Meeting
17
Fr
Cultural Festival Meeting 10: Planning Cultural Festival
Research Day School of Engineering
18
Sa
Hostel Fun Day (HC Members)
19
Su
20
Mo
21
Tu
22
We
Workshop: Job Hunting Skills (Job Placement Officer)
Agenda Closes: Senate
23
Th
Cultural Festival Meeting 11: Planning Cultural Festival
Quiz Night [New] (HC Members)
Centre for Cooperative Education: Seminar for Student Research Development Team
24
Fr
Polytechnic Management Meeting, Last Day for Submission to Finance of Budget Estimates and Motivations, Research Day:
School of Human Sciences
25
Sa
26
Su
27
Mo
28
Tu
29
We
Workshop: Relationships (Social Worker)
Meeting 7: Menu Committee (Hostel Manager)
30
Th
Cultural Festival Meeting 12: Planning Cultural Festival
Meeting: Superintendents & HC Members
Academic Promotion of Students Ends
Agenda closes: Institutional Research & Publication Committee
33% of Total Fees Payable: Semester Courses, 74% of Total Fees Payable: Year Courses
31
Fr
Research Day: School of Computing and Informatics,
Last Day for Course Amendments/Cancellations with 100% Credit: Semester Course
MID YEAR
RECESS
DATE
Hostel Registration Begins: 2nd Semester
Registration Begins: Second Semester, Library Hours change to: 08:00 - 22:00
COLL Vacation School Begins: Windhoek Information Administration 1B, 2B, 3B
Lectures Begin: Second Semester – All Schools
Academic Promotion of Students Begins
7
AUGUST 2015
DAY
1
Sa
ACTIVITY
2
Su
3
Mo
Submission Hostel Statistics for July (Officer: Accommodation, Sport & Culture)
Submission Meal Statistics for July (Hostel Manager)
Day 1: Activities Calendar 2016 Planning
4
Tu
Day 2: Activities Calendar 2016 Planning
5
We
Day 3: Activities Calendar 2016 1st Draft
6
Th
Papsmear & Breast Examination Clinic (Nurse)
Cultural Festival Meeting 13: Planning Cultural Festival
7
Fr
First Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator)
Meeting: Senate
8
Sa
DAY 1: CULTURAL FESTIVAL BEGINS: PARADE
9
Su
10
Mo
DAY 2: CULTURAL FESTIVAL: OFFICIAL OPENING
11
Tu
DAY 3: CULTURAL FESTIVAL: FLEA MARKET
12
We
DAY 4: CULTURAL FESTIVAL: INTERNATIONAL COUISINE DAY
Agendas Close: All Boards of Studies
13
Th
DAY 5: CULTURAL FESTIVAL: MISS & MR POLYTECHNIC COMPLETE DRESS REHEARSAL
Meeting: Institutional Research & Publication Committee
Namibian Schools Close, 2nd Term
14
Fr
DAY 6: CULTURAL FESTIVAL: MISS & MR POLYTECHNIC BEAUTY PEAGANT
CULTURAL FESTIVAL ENDS
Approval of Polytechnic Action Plan for 2016 Academic Year
Centre for Cooperative Education: Industry Breakfast, Executive Management Committee Meeting,
Research Day: School of Management Sciences
15
Sa
16
Su
17
Mo
18
Tu
19
We
Workshop: Date Rape & Sexual Harassment (Social Worker)
Meeting 8: Menu Committee (Hostel Manager)
Centre for Cooperative Education: Road Show (Swakopmund, Walvis Bay, Otjiwarongo, Ondangwa, Omusati, Ongwediva,
Oshakati) Begins
20
Th
Agenda Closes: Council
21
Fr
Talent Show [New] (HC Members)
Outreach Programme: Leprosy Kavango Region (SRC)
Submission to COLL of 1st Tutorial Letter with Assignments for 2016: First Semester and Year Courses, Submission to COLL
of New and Revised Study Material for 2016, SENEX: October Promotion and Graduation, Last Day for Mature Age Entry
Applications, Lectures End
22
Sa
Centre for Cooperative Education: Road Show (Swakopmund, Walvis Bay, Otjiwarongo, Ondangwa, Omusati, Ongwediva,
Oshakati) Ends
23
Su
24
Mo
SRC Election: Interviews Electoral Commission
Mid Semester Break Begins, Special Rector’s Examination Begins
COLL Vacation School Begins: Windhoek, Meeting: BOS – Management Sciences
Last Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in August)
25
Tu
SRC Election: Establish Electoral Commission
Meeting: BOS – Engineering
26
We
Heroes Day (Public Holiday)
27
Th
Mature Age Entry Testing Begins, Executive Management Committee Meeting
28
Fr
COLL Vacation School Ends: Windhoek, Polytechnic Management Meeting
66% of Total Fees Payable: Semester Courses, 86% of Total Fees Payable: Year Courses
Mid Semester Break Ends / Special Rector’s Examination Ends
29
Sa
Mature Age Entry Testing Ends
30
Su
SRC Election: Manifesto Submission Day 1
31
Mo
Meeting: BOS – Human Sciences,
Library’s Donate-A-Book Month,
Lectures Resume
8
MID SEMESTER
BREAK
CULTURAL FESTIVAL
DATE
SEPTEMBER 2015
DATE
DAY
ACTIVITY
1
Tu
Submission Hostel Statistics for August (Officer: Accommodation, Sport & Culture)
Submission Meal Statistics for August (Hostel Manager)
SRC Election: Manifesto Submission Day 2
Budget Session 2016 (DOS & Office Administrator: Academic Support)
Meeting: BOS – Natural Resources and Spatial Sciences
Namibian Schools Open, 3rd Term
2
We
Budget Session 2016 (DOS & Office Administrator: Academic Support)
SRC Election: Manifesto Submission Day 3
Meeting: BOS – Computing and Informatics
3
Th
SRC Election: Manifesto Submission Day 4
Papsmear & Breast Examination Clinic (Nurse)
Meeting: Superintendents & HC Members
Meeting: BOS – Health and Applied Sciences
4
Fr
Meeting: Council
Last Day for all Course Cancellations with 50% Credit: Semester Courses
5
Sa
6
Su
7
Mo
HC Election: Interviews Electoral Commission
Lecturers Evaluation, Semester 2, 2015 Begins
8
Tu
HC Election: Establish Electoral Commission
9
We
DAY 1: HIV/AIDS AWARENESS CAMPAIGN BEGINS
10
Th
DAY 2: HIV/AIDS AWARENESS CAMPAIGN ENDS
Executive Management Committee Meeting
11
Fr
In-House Student Debate [New] (HC Members)
Planning Meeting 3: Office of the Dean of Students
Lecturers Evaluation, Semester 2, 2015 Ends / Polytechnic Management Meeting
Research Day – School of Human Sciences
12
Sa
13
Su
14
Mo
SRC Election: Manifesto Presentation Day 1
15
Tu
SRC Election: Manifesto Presentation Day 2
16
We
SRC Election: Manifesto Presentation Day 3
Agenda Closes: Senate / Agenda Closes: Timetabling Committee
Official International Education Day
17
Th
SRC Election: Manifesto Presentation Day 4
18
Fr
First Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator)
19
Sa
20
Su
21
Mo
SRC Election: Day 1
HC Election: Manifesto Submission Day 1
Submission to Examinations of Draft Question Papers & Memoranda: November Examination Session
22
Tu
SRC Election: Day 2
HC Election: Manifesto Submission Day 2
Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop
23
We
SRC Election: Day 3
HC Election: Manifesto Submission Day 3
Workshop: CV Writing [Repeat] (Job Placement Officer)
Institutional Timetabling: Timetabling Committee Meeting, Commencement of Timetabling Process, Semester 1, 2016
24
Th
SRC Election: Day 4: Counting of Votes
Executive Management Committee Meeting
25
Fr
SRC Election: Day 5: Announcement of SRC Election Results
Last Day for Submission of Names for Inclusion in the Graduation Booklet:
October 2015 Ceremony – Faculty Officers only – Closing of ITS Cycles for Entry of Marks
26
Sa
27
Su
28
Mo
HC Election: Manifesto Presentation Day 1
29
Tu
HC Election: Manifesto Presentation Day 2
Last Day for Submission of Applications for 2016 / Last Day for Course Cancellations of Any Nature
100% of Total Fees Payable: Semester and Year Courses
30
We
HC Election: Manifesto Presentation Day 3
Workshop: Stress Management (Social Worker)
9
OCTOBER 2015
DATE
DAY
ACTIVITY
1
Th
Submission Hostel Statistics for September (Officer: Accommodation, Sport & Culture)
Submission Meal Statistics for September (Hostel Manager)
HC Election: Manifesto Presentation Day 4
2
Fr
POLYTECHNIC STUDENT PRAYER DAY (PART II)
Sectional Annual Report Submission to DOS Office
Meeting: Senate
3
Sa
4
Su
5
Mo
HC Election Day 1
Submission to Examinations of Final, Moderated Question Papers & Memoranda: November Examination Session
6
Tu
HC Election Day 2
Papsmear & Breast Examination Clinic (Nurse)
7
We
HC Election Day 3: Counting of Votes
8
Th
HC Election Day 4: Announcement of HC Election Results
Executive Management Committee Meeting, Institutional Timetabling: Submission of Report 1 on Timetabling process to
Institutional Timetabler,
9
Fr
First Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator)
Last Day for Submission of Semester Marks: COLL, Graduation Ceremony
10
Sa
11
Su
12
Mo
13
Tu
Training of New HC Members 2015
14
We
Polytechnic Trophy Award Ceremony
Last Day for Submission to the Library and the Official Bookseller of the lists of Prescribed Textbooks for the 1st Semester 2015,
15
Th
Ceremony: SRC 2015 Official Handing Over to SRC 2016
Deadline for Submission of Notice of Expectation to Graduate: April 2016 Ceremony
Institutional Research Day
16
Fr
End of Year Bash (SRC)
Agenda Closes: Council
17
Sa
18
Su
19
Mo
Last Day for Submission of Semester Marks: Second Semester Courses
Information Administration Practical Examinations Begin
Last Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in October),
Institutional Writing Retreat Begins
20
Tu
Day 1: Mock Interviews (Job Placement Officer)
21
We
Day 2: Mock Interviews (Job Placement Officer)
Institutional Writing Retreat Ends
22
Th
Executive Management Committee Meeting
23
Fr
Christmas-in-October & Introduction of New HC Members 2016
Polytechnic Management Meeting, Information Administration Practical Examinations End
Lectures End: Second Semester – All Schools
24
Sa
25
Su
26
Mo
Last Day For External Purchase Orders
27
Tu
Annual Report: DOS Submission to Rector’s Office
Centre for Cooperative Education: Road Show (Katima Mulilo and Rundu) Begins
28
We
Day 1: New SRC & HC Induction
29
Th
Day 2: New SRC & HC Induction
30
Fr
STUDENTS AFFAIRS: ALL STUDENT ACTIVITIES END
Last day for Processing of Applications of Prospective Students for 2016
Centre for Cooperative Education: Road Show (KatimaMulilo and Rundu) Ends
Institutional Timetabling: Submission of Semester 1, 2016 Timetable to Institutional Timetabler
31
Sa
10
NOVEMBER 2015
DATE
DAY
ACTIVITY
1
Su
2
Mo
3
Tu
4
We
5
Th
6
Fr
7
Sa
8
Su
9
Mo
Consultative Meeting & Sectional Planning 2016: Health Services
10
Tu
Consultative Meeting & Sectional Planning 2016: Social Welfare Services
11
We
Consultative Meeting & Sectional Planning 2016: Student Counselling Services
12
Th
Consultative Meeting & Sectional Planning 2016: Job Placement Services
Executive Management Committee Meeting
13
Fr
Institutional Timetabling: Submission of Semester 1, 2016 Timetable to Printers.
14
Sa
15
Su
16
Mo
Consultative Meeting & Sectional Planning 2016: Accommodation, Sport & Culture
17
Tu
Consultative Meeting & Sectional Planning 2016: Hostel & Kitchen Services
Selection of New Students for 2016 Ends
All Library Items must be Returned for Stocktaking
18
We
Last Day for Submission of Final Marks and Result Codes: CASS Courses
19
Th
20
Fr
Submission of Contributions for Annual Report 2015
21
Sa
Examinations End: November Session
22
Su
HOSTEL & KITCHEN OFFICIALLY CLOSE
23
Mo
Library Hours change to: 08:00-17:00
Institutional Research Week Begins
24
Tu
Dispatch of Letters of Admission/Rejection
25
We
Last Day for Submission to Examinations of all Examination Marks
26
Th
Institutional Research Week Ends
AWARDS: Research and Teaching
Executive Management Committee Meeting
Last Day For Internal Purchases From Stores
27
Fr
Academic Promotion of Students Begins
Polytechnic Management Meeting
Polytechnic Year-end Function
28
Sa
29
Su
30
Mo
Submission Hostel Statistics for October (Officer: Accommodation, Sport & Culture)
Submission Meal Statistics for October (Hostel Manager)
Hostel Cansellations Begins
Examinations Begin: November Session,
Selection of New Students for 2016 Begins
Meeting: Council
Comprehensive Sectional Planning 2016
11
DECEMBER 2015
DATE
DAY
ACTIVITY
1
Tu
2
We
3
Th
Office of the DOS Closed
Executive Management Committee Meeting
Academic Promotion of Students Ends
4
Fr
Office of the DOS Closed
BOSEC: November Examination Results (am)
Release of November Examination Results (pm)
Namibian Schools Close, 3rd Term
End of Academic Activities
5
Sa
6
Su
7
Mo
Office of the DOS Closed
8
Tu
Office of the DOS Closed
9
We
Office of the DOS Closed
10
Th
International Human Rights Day (Public Holiday)
11
Fr
Office of the DOS Closed
Library closes at 17:00
12
Sa
13
Su
14
Mo
Office of the DOS Closed
15
Tu
Office of the DOS Closed
16
We
Office of the DOS Closed
17
Th
Office of the DOS Closed
18
Fr
Office of the DOS Closed
19
Sa
20
Su
21
Mo
22
Tu
23
We
Institution Closes: 16:30
24
Th
Institution Closed (Institutional Holiday)
25
Fr
Christmas Day (Public Holiday)
26
Sa
Family Day (Public Holiday)
27
Su
Institution Closed
28
Mo
Institution Closed
29
Tu
Institution Closed
30
We
Institution Closed
31
Th
Institution Closed
Office of the DOS Closed
12
JANUARY 2016
DATE
DAY
ACTIVITY
1
Fr
New Year’s Day (Public Holiday)
2
Sa
3
Su
4
Mo
5
Tu
6
We
7
Th
8
Fr
9
Sa
10
Su
11
Mo
12
Tu
Administrative Staff Resume Office Duties
Library Opens at 08:00; Library Hours: 08:00-17:00
Online Registration Begins: Off Campus
13
We
Namibian Schools Open, 1st Term
14
Th
Registration Begins: Senior Students and COLL
15
Fr
Last Day for Applications for Remark: November 2015 Examinations
Last Day for Applications for Special Rector’s Examinations: November 2015 Examinations
16
Sa
17
Su
Hostel And Kitchen Officially Open
18
Mo
Academic Staff Resume Office Duties
Academic Welcome
19
Tu
Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R, QA, CTL)
for Review (March Senate)
20
We
Registration Ends: Senior Students
21
Th
Registration Begins: First Year Students
22
Fr
23
Sa
24
Su
25
Mo
26
Tu
27
We
28
Th
29
Fr
30
Sa
31
Su
COLL Vacation School Begins : Windhoek - Information Administration 1A, 2A, 3A
Registration Ends: First Year Students
COLL Vacation School Ends : Windhoek - Information Administration 1A, 2A, 3A
13
SEMESTER DATES 2015
Semester 1 (Semester Weeks: 15; Lecturing Days: 68)
Mid Semester Break
04 • 02 - 22 • 05
07 • 04 - 10 • 04
Good Friday
Easter Monday
03 • 04 • 2015
06 • 04 • 2015
Mid-year Recess
22 • 06 - 10 • 07
Semester 2 (Semester Weeks: 14; Lecturing Days: 70)
Mid-Semester Break
13 • 07 - 23 • 10
24 • 08 - 28 • 08
2015 PUBLIC HOLIDAYS
DATE
MONTH
DAY
HOLIDAY
01
21
03
06
January
March
April
April
May
May
May
May
May
August
December
December
December
Thursday
Saturday
Friday
Monday
Friday
Monday
Thursday
Friday
Monday
Wednesday
Thursday
Friday
Saterday
New Year’s Day
Independence Day
Good Friday
Easter Monday
Workers Day
Cassinga Day
Ascention Day
Institutional Holiday
Africa Day
Heroes Day
International Human Rights Day
Christmas Day
Family Day
01
04
14
15
25
26
10
25
26
MEETINGS 2015
BOARDS OF STUDIES
School/Month
Day
Feb/
March
Day
May
Day
Aug/Sept
Engineering
Mo
23/2
Tu
12/05
Tu
25/08
Health and Applied Sciences
Mo
02/03
We
05/05
Th
03/09
Human Sciences
Tu
03/03
We
13/05
Mo
31/08
Computing and Informatics
Th
26/02
Tu
06/05
We
02/09
Management Sciences
Tu
24/02
Mo
18/5
Mo
24/08
Natural Resources and Spatial
Sciences
We
04/03
Mo
11/05
Tu
01/09
SENATE
March
June
August
October
27 (Friday)
05 (Friday)
07 (Friday)
02 (Friday)
April
July
September
November
24 (Friday)
03 (Friday)
04(Friday)
06 (Friday)
COUNCIL
14
POLYTECHNIC MANAGEMENT MEETINGS
Feb
Mar
May
Jun
Jul
Aug
Sep
Oct
Nov
13 (Fri)
20 (Fri)
08 (Fri)
12 (Fri)
24 (Fri)
28 (Fri)
11 (Fri)
23 (Fri)
27 (Fri)
EXECUTIVE MANAGEMENT COMMITTEE MEETINGS
Jan
Feb
Mar
Apr
May
Jun
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
22
5
19
5
26
9
23
7
21
4
18
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
2
16
13
27
10
24
8
22
12
26
03
Jul
Aug
Sep
Oct
Nov
Dec
BOSEC
EXAMINATION (JUNE 2015)
EXAMINATION (NOVEMBER 2015)
ALL SCHOOLS, Friday, 26th June
2015
ALL SCHOOLS, Friday, 4th December 2015
SENEX (PROMOTION AND GRADUATION)
Friday, 20th February 2015
Friday, 21st August 2015
INSTITUTIONAL RESEARCH AND PUBLICATION COMMITTEE
Thursday, 12th February 2015
Thursday, 13th August 2015
INSTITUTIONAL TIMETABLING COMMITTEE
Wednesday, 22nd April 2015
Wednesday, 23rd September 2015
DOS PLANNING MEETING DATES 2014
March
Friday, 20
May
Friday, 22
September
Friday, 11
DEPARTMENT OF FINANCE
HOSTEL EVICTION DATE
Semester 1
Semester 2
Monday 11 May 2015
Monday 12 October 2015
15
16
NOTES:
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Office of the Dean of Students
Private bag 13388, 13 Storch Street
Windhoek, Namibia
Tel: (+264) (061) 207 2165, Fax: (+264) (061) 207 2458
www.polytechnic.edu.na
18