1. Healthcare

AEFLA Mini Training
January 2015
CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
Agenda
TOM TORLAKSON
State Superintendent
of Public Instruction
–
–
–
–
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Data Quality
Critical Deadlines
Reminders
Question & Answer (Q & A) Session
Professional Development and Training
• CASAS
• OTAN
• CALPRO
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TOM TORLAKSON
State Superintendent
of Public Instruction
Data Quality
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Data Quality:
Considerations
TOM TORLAKSON
State Superintendent
of Public Instruction
•
•
•
•
Data Integrity Report
Payment Point Monitor Report
Payment Point Data Flags Report
ASE Payment Points
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Data Integrity Report
TOM TORLAKSON
State Superintendent
of Public Instruction
1. Missing Birthdate or outside age 16-110
2. Less than 12 Hours of Instruction
a. Zero or Empty Hours of Instruction
on Update Record
b. Total hours between 1-11 hours
These are key
items that will
affect the quality
of your data.
3.No Highest Year of School/Degree Earned
a. No Highest Year of School
b. No Highest Degree Earned
c. Learners marked Degree or Diploma Earned but no
Years of Schooling
d. Degree earned marked as outside U.S., but not
Highest Year of School
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DIR (cont.)
TOM TORLAKSON
State Superintendent
of Public Instruction
4.No Gender
5.No Race/Ethnicity
6e. Total missing Labor Force Status
More key items
that will affect the
quality of your
data.
7a. No Entry Record (missing Program Enrollment)
7b. No Update (missing Follow-up Outcomes)
8. No Pretest
9. No Post-Test
19d. Total Missing Update Status
21. Conservative Estimate Pretest
22. Pre-/post-test with less than 40 hours
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Payment Point Monitor
TOM TORLAKSON
State Superintendent
of Public Instruction
Shows PP outcomes by
student and areas where
missing data elements will
cause payment points not
to be awarded.
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Payment Point Data Flags
Report
This report identifies items
TOM TORLAKSON
State Superintendent
of Public Instruction
that can affect CA Payment
Points.
• Identifies issues that keep
students from earning PP’s
• Detects logic mismatches
that MAY affect payment
points
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Payment Point Data Flags
Report
TOM TORLAKSON
State Superintendent
of Public Instruction
Two additional Payment Points Data
Flags:
• Completed high school diploma but
instructional level not ASE high
• Completed high school diploma but
Highest Degree Earned HS diploma or
higher.
ASE Payment Points
TOM TORLAKSON
State Superintendent
of Public Instruction
Note: All HSE and HSD Payment Points
are funded in ASE.
Example: This
report shows HSE
PP’s earned in
ABE, ESL, and
ASE – but for
funding purposes,
all 4 HSE PPs will
be credited to this
agency’s ASE
program.
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TOM TORLAKSON
State Superintendent
of Public Instruction
Critical Deadlines
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Second Quarter Deliverables
Due January 31, 2015
TOM TORLAKSON
State Superintendent
of Public Instruction
Required Data and
Documents
Submit Electronically
Submit By Physical Mail
First Quarter
Core Performance
Follow-up Survey
Via TOPSpro™
Enterprise software
Not Applicable
Second Quarter Data,
TOPSpro™ Enterprise
Via TOPSpro™
Enterprise software
(or mail disk to)
CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339
Second Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy)
E-mail to
[email protected].
or fax to
858-292-2910
CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339
EL Civics Technology Plan
OTAN login page
Not Applicable
California Accountability
Training
In Person or
Online at
CASAS login page
Not Applicable
CASAS Implementation
Training
In Person or
Online at
CASAS login page
January Expenditure Claim
Report (Optional)
(Signature Required)
OTAN login page
Not Applicable
Workforce Investment Act, Title II Program
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814-5901
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TOM TORLAKSON
State Superintendent
of Public Instruction
Reminders
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Technology and
Distance Learning Plan
TOM TORLAKSON
State Superintendent
of Public Instruction
• Required for all agencies
• Due on January 31, 2015, submitted online
• Requires a planning team
• Start early with the instructor self-assessment
requirement
• Find it at www.otan.us/adulted
• OTAN Contact Tech Support - 1-800-894-3113
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Mandatory Annual CDE
Training Requirements
TOM TORLAKSON
State Superintendent
of Public Instruction
• Each year, CASAS Implementation and California
Accountability trainings must be completed by January
31st, 2015.
• Trainings are held Face to Face (F2F) and online
• Agency staff that has previously completed CASAS
Implementation Training (Initial & Beyond) – may take
the following courses to meet the current requirement:
– California Assessment Policy
– Assessment to Instruction: Using CASAS
Handbooks
– CASAS eTests Online Implementation
• Trainings which satisfy the AEFLA requirements are
designated on the training registration Web page
www.CAAdultEdTraining.org
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F2F Mandatory Annual
CDE Training
(Meets CDE Requirement)
TOM TORLAKSON
State Superintendent
of Public Instruction
• January 14 and16 Mt. Diablo Adult Ed Center
• January 27-28 North Orange Comm. College
– CASAS Implementation for New Users,
8:30 a.m.to 12:30 p.m. on Day 1
– California Accountability for New Users,
1:30 p.m. to 4:00 p.m. on Day 1
– TOPSpro Enterprise on Day 2
• For more details about regional training and to
register, go to www.CAAdultEdTraining.org
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CIT Recertification
TOM TORLAKSON
State Superintendent
of Public Instruction
• Online recertification is available the first week of
January, 2015 and will be closed June 30th.
• Once completed, recertification will be in effect
through June 30th of the following year.
• E-mail with instructions and link to the interviews
will be sent to all CIT administrators and
administrators of programs the first week of
January.
• If a CIT administrator does not receive the
recertification e-mail by January 10th, please
contact Adriana Terry, [email protected]
• Keep your current and correct e-mail up to date
with CASAS by contacting [email protected]
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Data Portal: 2013-14 Data
TOM TORLAKSON
State Superintendent
of Public Instruction
• 2013-14 data will be available mid January on
data portal at http://www2.casas.org/dataPortal/
• Now includes core performance results in
addition to Federal Tables 4 and 4B
• Select your agency and compare it with:
– Your prior year data
– Your county
– Other agencies of similar size
• Print or download your results to an Excel file
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DIR Quarterly Check
Page 32 of the
Administrators’
Handbook
TOM TORLAKSON
State Superintendent
of Public Instruction
Use this list to
compare against
your DIR to find
out:
•Why the
information is
important
•Where to find the
information in your
TOPSpro
database (the
Entry Record,
Update Record or
Test Record)
•How often to
check this data
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TOM TORLAKSON
State Superintendent
of Public Instruction
Q & A Session
AEFLA Mini Training January 2015
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Q & A Session
TOM TORLAKSON
State Superintendent
of Public Instruction
Question: Some ESL learners are not looking
for a job. They do not plan to transition to the
High School Diploma or a post-secondary
program because they have a HS Diploma or
degree from their native country.
-Will they qualify for the Enter Employment or
Enter Post Secondary cohorts?
-If they qualify but don’t answer the survey with
positive outcome, how will that affect payment
points?
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Q & A Session (cont.)
TOM TORLAKSON
State Superintendent
of Public Instruction
Answer:
Marking Not Seeking Employment will preclude a student
from the Enter Employment cohort.
A student with a HS/HSE diploma or degree automatically
qualifies for Enter Post-Secondary cohort, even if the
education was obtained inside or outside the US.
If a student is selected to be surveyed but hasn’t achieved
the outcome, no payment point will be awarded.
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Q & A Session (cont.)
TOM TORLAKSON
State Superintendent
of Public Instruction
• What will you do with the information from this
meeting?
• What are you going to share with…
– Administrators?
– Teachers?
– TOPSpro Enterprise staff?
– Others?
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TOM TORLAKSON
State Superintendent
of Public Instruction
Professional
Development and
Training
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Professional Development
and Training
TOM TORLAKSON
State Superintendent
of Public Instruction
January Training Opportunities:
• CASAS
• OTAN
• CALPRO
Register at www.CAAdultEdTraining.org
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TOM TORLAKSON
State Superintendent
of Public Instruction
Conferences
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Conferences
TOM TORLAKSON
State Superintendent
of Public Instruction
– EL Civics Conference
• January 30, 2015, North Orange County
• www.casas.org > trainings
– CCAE Bay Area Conference
• February 28, 2015, Berkeley
• http://ccaestate.org/bay.html
– TESOL International Convention
• March 24-28, Toronto, Canada
• http://www.tesol.org/convention2015
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Conferences continued
TOM TORLAKSON
State Superintendent
of Public Instruction
– COABE Convention
• April 21-14, Denver, Colorado
• http://www.coabe.org/conference2015.html
– CCAE State Conference
• April 30–May 2, Universal City
• http://ccaestate.org/conference2015.html
– CASAS National Summer Institute
• June 23-25, San Diego
• https://casas.org/training-and-support/SI
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