1. Healthcare

Newington Community Association Monthly Newsletter
February 2015
PRESIDENT’S CORNER
By Beth Rodriguez
INSIDE THIS ISSUE:
President’s Corner .......... p. 1, 3
Directory .............................. p. 2
Ads ....................................... p. 3
Minutes ............................ p. 4-5
New Ad Hoc Committee ..... p. 6
Community News ................ p. 6
Reminders ............................ p. 6
Architectural Standards ....... p. 8
Exterior Project Form .......... p. 9
Calendar ............................ p. 10
2015 NCA BOARD OF
DIRECTORS MEETINGS
March 4
April 1
May 6
June 3
Happy Valentine’s Day!!! I am pleased to announce that
Flo Smoczynski has volunteered to serve on the Board of
Directors and was duly appointed. We still have two vacant
slots on the Board and two that will be up for election in
August so if you are still interested, please come to the
March Board meeting on Wednesday, March 4th at 7:00 pm.
Remember, that whether you want to volunteer or not, all
homeowners and residents are welcome at all Board
meetings.
Well winter is upon us so this seems a good time to go
over some important winter items.
1. If trash and recycling pick up is cancelled due to weather
conditions and road safety issues it is your responsibility
to bring in your trash and recycling. Trash will not be
picked up until the NEXT scheduled trash pick up and
recycling will not be picked up until the following
Tuesday. If unsure if trash/recycling will be picked up,
call the Community Manager’s office and look for any
signage on Delong or Northumberland. Failure to bring
in your trash will result in a trash violation.
2. Take note where fire hydrants are located on your street.
After a snow and especially after your street is plowed,
Continued on Page 3….
FEBRUARY BOARD MEETING CANCELED
Regularly scheduled Board Meeting for Wednesday, February 4 is
canceled. See page 6 - NEW AD HOC EMPLOY EE COMPENSATION
COMMITTEE for more information.
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NEWINGTON STATION DIRECTORY
http:\\www.newingtoncommunity.org
NCA COMMUNITY OFFICE
USEFUL TELEPHONE NUMBERS
703-455-3606
Fax: 703-455-0013
Hours:
Monday / Wednesday /Thursday
10:00 a.m. to 3:00 p.m.
Tuesday / Friday
9:00 a.m. to 2:00 p.m.
Community Manager: Lori Randall
Assistant Community Manager: Tina Queen
Email: [email protected]
BOARD OF DIRECTORS
President - Beth Rodriguez (Aug ’15)
Email: [email protected]
Vice President - Kevin Benore (Aug ‘17)
Treasurer - Louise Whitt (Aug ‘17)
Secretary - Chris Hammel (Aug ‘16)
Member - Vacant (Aug ‘15)
Member - Vacant (Aug ‘16)
Member - Vacant (Aug ‘16)
ARCHITECTURAL CONTROL COMMITTEE
Chair - Cameron Mulloy
Emergency
911
Non-Emergency (Police & Fire) 703-691-2131
Including barking dog complaints
American Disposal Services
703-368-0500
Animal Control/Shelter
703-830-1100
Cox Cable
703-378-8422
Domestic Violence Hotline
800-838-8238
Dominion Towing
703-730-1177
Dominion Virginia Power
1-888-667-3000
Fairfax Connector
703-339-7200
www.fairfaxconnector.com
Fairfax County
www.fairfaxcounty.gov
Fairfax County Housing Authority
Selena Davis
703-704-6758
Fairfax County Storm Water
Management (not State streets)
703-934-2800
Fairfax Water
703-698-5600
Key Middle School
703-313-3900
Lee High School
703-924-8300
Lorton Fire and Rescue
703-339-5141
Lorton Landfill
703-690-1703
Poison Control
202-625-3333
Pool (emergencies only)
703-455-9873
Saratoga Elementary School
703-440-2600
Streetlights
1-888-667-3000
Summit Management
703-360-0904
Supervisor Gerald Hyland
703-780-7518
Virginia Highway Department
(Snow—State Roads Only)
703-383-8368
Virginia Railway Express
1-800-RIDE VRE
Voter Information
703-222-0776
West Springfield District Police 703-644-7377
FINANCE COMMITTEE
Chair—Louise Whitt
Newsletter Distributors
PLANNING AND DEVELOPMENT
Chair—Lou Tobat
Liaison - TBN
Kathy Anderson
Donna Kellam
Lori Randall
Amanda Baird
Pat Levister & Sandra
Wolford
Roche Family
RECREATION COMMITTEE
Chair - Volunteer Needed
Liaison—TBN
Karen Chauvin
William & Mary Loy
Spinelli Family
Gladys Diaz
Roseanne McLafferty
Regina Watson
Carolina Falaiye
Sharoyn Marshall
Ethan
Richard Neimeyer
Jennifer Firman
Al Owens
Abdul Berlas
MAINTENANCE COMMITTEE
Chairs—Sarah Jernigan
and Lori Randall
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Mike Smith
President’s Corner … continued from page 1
consider performing a community service by digging out the fire hydrant. You will be glad you
did should either a neighbor’s home or your own catches fire and firefighters do not have to dig
out the fire hydrant before they can fight the fire.
3. When shoveling your snow, PLEASE shovel the sidewalk in front of your home. If you don’t do
it, no one else will.
There is one issue I need to bring to your attention and it is a year round issue. That issue is
filling out the “Exterior Project Request Form”. It has come to the Board’s attention that some
Newington Community members are doing exterior projects and not submitting the form for approval
of the project. Remember we are all required to adhere to our community’s covenants and
architectural policies AND the Board is required to enforce that adherence. The purpose of the
Exterior Project Request form is to assist you in having your project be in accordance with the
architectural guidelines. It is much easier to make changes to your project while it is in the planning
stage instead of when you are trying to sell it and an inspection results in a violation. Newington
Community members, in the past, have made the mistake of not submitting the Exterior Project
Request form before starting and completing an exterior project and they have been told that they
must bring their project in compliance or remove it --- a very costly mistake. To get a form, check
your last copy of the newsletter, pick up one at the Community Manager’s office, or go online to
www.newingtoncommunity.org. If there is any confusion about if your project needs prior approval,
please call or email the Community Manager.
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NEWINGTON COMMUNITY ASSOCIATION
BOARD OF DIRECTORS' MEETING – January 7, 2015
Draft Minutes of the Meeting – NCA Pool House Meeting Room
At 7:00 pm President Beth Rodriguez called the meeting to order. Board members present were President
Beth Rodriguez, Vice President Kevin Benore, Secretary Chris Hammel and Treasurer Louise Whitt.
APPROVAL OF MINUTES
Treasurer Whitt made a motion to accept the December 3rd monthly board meeting minutes, with the addition
of ‘Vice President Rodriguez’ in the list of those in attendance and the addition of the word ‘anything’
between ‘dump’ and ‘into’ in the last sentence of the Community Forum section. Vice President Benore
seconded the motion. Vote: 4 yes. Secretary Hammel made a motion to accept the December 3 rd monthly
board meeting executive session minutes as written. Vice President Benore seconded the motion. Vote: 4
yes.
EMAIL VOTES HELD BETWEEN MEETINGS
In continuation of a discussion held on December 3, 2014, regarding Lot 189, President Rodriguez made a
motion to waive any charge for a rule violation as the violation had been corrected. Vote: 4 yes, 1 no.
In continuation of a discussion held on
December 3, 2014, regarding Lot 400,
President Rodriguez made a motion to
assess the owner of Lot 400 $10 a day for up
to 90 days starting December 17, 2014, for
an architectural violation. Vote 4 yes, 1 no.
HEARINGS
There were no hearings.
COMMUNITY FORUM
There was discussion on the trash and
recycling being canceled due to inclement
weather on January 6th. Many people left
their trash out despite signs, the office voice
mail message, and reminders in the newsletter. A reminder will be put in the newsletter
again.
COMMITTEE/BUSINESS REPORTS
Treasurer’s Report, Louise Whitt
The TIPS investment of $190,000 in reserve
funds matures on April 15th. The Treasurer
will provide CD rates for reinvesting the
funds at the next meeting.
Community Manager (CM) Report, Lori Randall
General
 Disclosure Packets: None
 Asphalt paths/stream crossing update: waiting for county to approve bridge design that
rebid path work and both stream crossings
 Brandeis Way renovation: contract signed
and a certificate of insurance has been requested
 Pool cover cart exceeded approved cost by
$50
 NCA served with lawsuit for a ‘quiet title’.
Attorney believes it is a mistake by lender’s
Continued on Next Page
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attorney trying to foreclose on a property outside of
NCA.
CM will be on vacation during February meeting.
Elevated tree branches around steps that lead from
pool parking lot to Dampier Court. Sign put on hand
railings warning that they are in the process of being
repaired.
Annual SCC filing form received and annual Registered Agent renewed and annual worker’s compensation insurance audit complete.
Started Maintenance Planning spreadsheet.
Resident Complaints/Issues/Comments
 Would like assessment policy in next newsletter,
highlighting when late fees are incurred.
 Several residents commented on the recycling truck
coming through the community on Wednesday but
not picking up all the recycling still out from the previous day’s canceled pick up. That truck was dedicated to Christmas tree pick up.
Because the CM will be on vacation during the
next scheduled Board meeting, there are no hearings
scheduled and the agenda should be fairly small, the
Board discussed the need for a February board meeting. Secretary Hammel made a motion to cancel the
February meeting. Vice President Benore seconded
the motion. Vote: 4 yes.
The CM received a call and email from USAID
who would like to walk through our wooded area and
around the ball field to discuss survival skills with 10
to 14 employees. The Board discussed requesting a
liability waiver or certificate of insurance to protect
NCA. Vice President Benore made a motion to
allow USAID access to NCA property for the
purpose of training on January 16th. Treasurer Whitt
seconded the motion. Vote: 4 yes.
The CM passed out a copy of the 2014 pool rules
for the Board to review before the next meeting. The
rules are normally approved at the February meeting
and posted in the March newsletter. Because the
February meeting is canceled, if board members
have any changes, they should send them to the CM
no later than January 15th so that she can mark up the
current policy, redistribute and have an email vote by
January 25th.
GENERAL BUSINESS – Old
Architectural Standards, Article VI, Section 22,
Windows – The board reviewed drafted changes to
this section of the Architectural Standards. There
will be one sentence changed regarding egress
windows and the policy will be put in the newsletter
to allow community input. Based on discussions of
different window styles, the violation for not following the Architectural Standards regarding windows,
which had been tabled, will be considered for a hearing during executive session.
Employee Compensation Committee Develop-
ment – Secretary Hammel and Vice President Benore
will discuss a date and time for the first committee
meeting and put it in the February newsletter.
GENERAL BUSINESS – New
Community survey – The CM shared her first draft
of potential questions for the community survey and
requested additional topics the survey should include.
Treasurer Whitt provided written input that will be
compared to the first draft. After setting it up in a
format favorable with survey monkey, the next draft
will be presented to the Board for the March meeting.
Brainstorming – There was discussion on the four
member Board of Directors and lack of single family
representation on the Board. Florence Smoczynski
offered to become a board member. The Board will
discuss her candidacy in executive session.
At 8:40 pm Secretary Hammel made a motion to
convene to executive session to discuss a write off,
probable cause for a hearing and a board member
consideration. Vice President Benore seconded the
motion. Vote: 4 yes.
At 9:00 pm the Board reconvened to the regular
meeting.
NCA collection attorney recommends write off of
the outstanding assessment balance for a property that
has been foreclosed and the owner no longer lives in
the community. Regarding the write off, Treasurer
Whitt made a motion to write off $1029.62 as uncollectible on Lot 338. Vice President Benore seconded
the motion. Vote: 4 yes.
Regarding Flo Smoczynski’s offer to fill a vacant
board position, Secretary Hammel made a motion to
have Flo fill the vacant board position that runs until
August, 2015, which will be up for election this year.
There are still two vacant board positions that expire in
2016. Vice President Benore seconded the motion.
Vote: 4 yes.
Regarding Lot 178, who received a letter that their
windows were in violation of the Architectural Standards and did not obtain proper approval, Secretary
Hammel made a motion that probable cause exists for
a hearing on the violation of Architectural Standards,
Article II, Section 3, regarding not getting proper
approval before changing the window style. President
Rodriguez seconded the motion. Vote: 3 yes, 1 no.
Regarding Lot 178, Secretary Hammel made a motion
that no probable cause exists for a hearing on the violation of Architectural Standards, Article VI, Section 22,
regarding the style of the windows.
President
Rodriguez seconded the motion. Vote: 3 yes, 1
abstain.
At 9:08 pm Vice President Benore made a motion
to adjourn. President Rodriguez seconded the motion.
Vote: 4 yes.
NEXT MEETING: Mar ch 4, 2015 –7:00PM
NCA Poll House. All residents welcome
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NEW AD HOC EMPLOYEE COMPENSATION
COMMITTEE
Shoveling, Raking and Lawn
Mowing
Next month we will be forming an ad hoc
Employee Compensation Committee for
the purpose of developing a written
employee compensation plan. The policies
thus far have been informal and decided
year by year. This will be an effort to put
policies down on paper to give the board
written guidance and employees a visible
procedure on how compensation decisions are to be made. Anyone interested in
serving on this committee should plan to
attend the first meeting. The first meeting is
scheduled for Friday, February 6th at 7 pm
at NCA Pool House.
Any resident is
welcome to participate.
Do you have lots of leaves, snow, or untamed
grass? Do you not have the time or energy to
take care of it? Hire me -- a responsible, ablebodied teen looking for some work. I have experience with yard work and contribute to the
community regularly.
Price: $20/hr.
(minimum 1 hour)
Contact:
John Paul Spinelli,
703-451-1779
HOLIDAY LIGHTS
Thank you for the
Holiday
decorations. Our
neighborhood was very
festive this year!
Now it’s time to undeck the halls. Just
a friendly reminder that the
Architectural Standards state "holiday
decorations are permitted on the
exterior of a home 30 days prior and
30 days after a major holiday".
REMINDER: Save Your NCA Pool Passes
Be sure to keep track of your pool passes from last summer. Lost pass fees are
$10 per pass. Look for pool registration form in the March newsletter.
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LAURA ORTEGA,
REALTOR
NEIGHBORHOOD
SPECIALIST
Free Consultation
Office: 703-569-7870
Mobile: 703-582-3369
E-mail: [email protected]
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facilitating the process
Laura is diligent in ensuring that the many concurrent action items do not fall
through the cracks, as they easily may
Laura is solution-oriented; she is forward thinking when obstacles arise
Laura offers her support beyond the typical constraints of an agent
Resident of “our” Newington community for 20+ years!
HABLO ESPAÑOL
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Revisions to Architectural Standards, Article VI, Section 22
The Board has discussed revisions to the Windows section of the Architectural Standards. The purpose is to clarify what is required before replacing
windows and what will be considered. All changes are highlighted with
bold type. This policy will be up for vote at the March monthly Board meeting on Wednesday, March 4th. Public comment is always welcome during
the Community Forum segment of that meeting.
—————————————————————————Section 22. Windows: In Newington Place, Newington Woods and Woodmere,
all windows are double hung windows except for the bay windows which have
one center picture window (not moving). The double hung window has two rectangular window sashes within one rectangular window frame. Grid patterns
are Colonial and six squares per window sash. Some smaller windows are four
per sash. In Newington Glen (contemporary style) window styles are either picture windows (not moving) or glider (horizontal sliding) windows. No windows
in Newington Glen have mullions, grids or grilles.
Replacement windows shall be white vinyl, white vinyl-clad, or metal-clad. Window
trim (wood or vinyl) must be white or blend with the existing siding color. Replacement windows in Newington Glen shall be brown.
All windows on a home must match each other in style and grid pattern. If a window
is being replaced by a door, the window replacement style and color scheme applies.
Owners must get approval for any style other than the original style installed as
outlined in the first paragraph of this section. (i.e. changing from a double hung
window with grids to a double hung without grids; any change in grid or grille
pattern; going from two windows separated by a mullion to one window; etc.)
Mutins (dividers/grids) will be optional although owners are encouraged to consider them.
Egress can only be installed in the rear of the home. Egress window approval
will be based on size and placement as it relates to the existing window and
proximity to homes next to it.
Definitions:
 Mullion – vertical section that separates two windows that are placed side by
side
 Grids, grilles or mutins – dividers within a window sash. Can be permanent
between the panes of glass or removable.
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TUESDAY
23
22
Schools Closed
Day
Groundhog
Trash & Recycling
24
17
Trash & Recycling
Trash & Recycling
10
25
18
11
NO BOARD MEETING
4
WEDNESDAY
1
1
26
White Good Removal1
19
White Good Removal1
White Good Removal
12
White Good Removal
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THURSDAY
Trash & Bulk pick-up
27
20
Trash & Bulk pick-up
Trash & Bulk pick-up
13
Trash & Bulk pick-up
6
FRIDAY
28
21 First Day of
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SATURDAY
February 2015
Contact American Disposal Customer Service at 703-368-0500 24 hours in advance of pick-up. There is an additional cost to
resident for this service.
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** Board meetings are open to all NCA residents.
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Student Holiday 3
MONDAY
(FCPS) No School Trash & Recycling
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2
1
SUNDAY
Newington Community Association