VENDOR CONTRACT Holguin Productions is happy to announce its presentation of MARIACHI LOCO MUSIC FESTIVAL 2015. Thank you for your interest in applying to be a food vendor. Please carefully review the following information. If you have any questions, email [email protected] Dates and Times: Friday May 8th from 5pm to 1am Saturday May 9th from 2pm to 1am Sunday May 10th from 12pm to 8pm Location: San Jacinto Plaza. Set up: Friday May 8th (time 12pm- 5pm) Breakdown: Sunday May 10 at close of event Deadline for application submissions: April 14, 2015 Application is not complete without the following items: • Complete “Vendor Information” sheet • Proposed menu including item description and pricing (see prohibited vending items below) Completed applications can be: Emailed to [email protected] MARI A CHI LOCO M USIC F EST IV A L MA Y 8, 9 & 1 0 D OW N TOW N , E L PASO T X FOOD VENDOR Application FOOD VENDOR INFORMATION Business name ________________________________________________ Contact person ___________________________________________________ Business address ______________________________________________________ City _______________________________________ State __________ Zip______________________ Work phone # _________________ Fax # _________________ Cell phone #_____________________ Email Address _______________________________________________________________________ Website (if applicable) ________________________________________________________________ Proposed menu with descriptions and pricing _____________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ References __________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Vehicle type and size __________________________________________________________________ Power needs ________________________________________________________________________ Proposed tent size ____________________________________________________________________ PLEASE CIRCLE ONE: Interest in additional locations? YES NO Interest in selling soda/bottled water? YES NO THIS IS ONLY AN APPLICATION. COMPLETING THIS DOES NOT GUARANTEE A LOCATION. MARI A CHI LOCO M USIC F EST IV A L MA Y 8, 9 & 1 0 D OW N TOW N , E L PASO T X VENDOR FEES: All fees must be paid in full by May 1st. If payment is not received by close of business day, you automatically forfeit your location. Please make your check payable to Holguin Productions, LLC. Vendors must clearly display the name of their menu items and pricing on their internal menu boards. Each location will be provided with up to 2 20amp outlets at 120 volts per outlet. If this provided electricity is not enough to operate equipment, vendors have the right to bring additional generators. Any additional generators must be pre-approved by Holguin Productions. $200 – Security Deposit (Food Vendors) is required for the grounds and will be returned once grounds are evaluated after the conclusion of the festival. Grounds must be left exactly as they were found before the festival. $300 – Soda/Water Fee. This one time flat fee gives each vendor the right to sell soda and bottled water for the duration of the festival. Some Booth Rental Fees will be a case by case basis once applications are submitted. Holguin Productions utilizes this policy to ensure vendors are not overcharged based off of menu items and space required. All vending must occur within the confines of your assigned space—vending/selling outside this space is not permitted. Non-transferable—Vendors, whether they are present or not, cannot offer/transfer their assigned spaces to another vendor. WATER: The festival has limited access to water. The festival does not provide direct hookups. TRASH REMOVAL: Grounds must be kept clean and free from debris. There will be designated recycling dumpsters and trash dumpsters provided for vendors to use during the weekend. At the end of each night, you may neatly leave bags of trash directly in front of location for pickup. Food vendors are expected to provide their own trash bins and trash bags. GREASE: Vendors are responsible for the disposal of their own grease. There will be no grease bins available on site for vendor use. All grease must remain with vendor and be taken off site for disposal after the festival. All food vendors using fry oil are to provide ground cover inside their designated area for the absorption of grease where applicable. No food vendor will be allowed to open for business (or stay in business during the weekend) if this ground cover is not in place. Grease absorbent mats work the best. Absolutely no grease or grey matter is to be disposed of on the grounds, in portable restrooms or down any drains. Anyone found doing this will forfeit their security deposit, immediately be ordered to leave the event site, and could potentially face criminal charges. PARKING: In most cases, vendors will not be able to park trucks behind or near vending locations. ICE: Ice will be placed in strategic areas throughout festival grounds. Ice may be purchased through Holguin Productions units for $7.50 (40lb.) bag, and vendors must provide own transportation of ice from units to their location (i.e. hand truck, cart, wagon, etc.). MARI A CHI LOCO M USIC F EST IV A L MA Y 8, 9 & 1 0 D OW N TOW N , E L PASO T X DRINKS: Energy drinks, and alcoholic beverages. Potential opportunity: soda and bottled water may be sold once negotiated. Holguin Productions is giving vendors the opportunity to sell these items. Holguin Productions will set universal price points and mandate the size of products being sold. It is only fair to maintain price and size parody in order for all vendors to prosper equally. This policy will be strictly enforced. Any vendor who chooses to not comply will be shut down. LIABILITY: The vendor bears sole responsibility for any personal injury, property or merchandise placed upon or sold from the Festival premises. The vendor agrees to indemnify and hold harmless Holguin Productions LLC, and the City of El Paso, its elected/appointed officials, employees, agents and volunteers against all loss, injury, damage, or liability to persons or property sustained by reason of the vendor's activities on the premises, including selling, storage and merchandising, or the vendor's occupancy of the premises, or use of common areas, or any portion thereof. Indemnification shall include, Holguin Productions, LLC shall be entitled to recover, all reasonable attorney’s fees and costs at trial and on appeal. HEALTH DEPARTMENT PERMIT: All approved vendors will be required at their own expense to carry a Temporary Food Permit from the El Paso Health Department. FIRE MARSHAL: Vendors must meet all requirements set forth by the El Paso Fire Marshal. This includes, but is not limited to, having all labeled fire retardant structures (tents/sidewalls, etc.) when applicable. All fire extinguishers must have a valid recharged tag. If you are operating with fryers or grease, you must have a special K silver extinguisher. If you have any additional questions, please contact El Paso Fire Department. NON-COMPLIANCE: Holguin Productions has the right to refuse any vendor participating at Mariachi Loco 2015 if they do not comply with the rules set forth by Holguin Productions. If a vendor is found noncompliant, Holguin Productions, LLC will not refund vendor fees. CANCELLATIONS: No refunds will be given for any cancellation. If there are any questions, please email: [email protected] I agree to all the terms and conditions set forth by Holguin Productions, LLC, ____________________________________________ Print Name ____________________________________________ Signature Date ____________________________________________ Title/Company THANK YOU, Holguin Productions, 915.309.3361 www.MariachiLocoMusicFestival.com MARI A CHI LOCO M USIC F EST IV A L MA Y 8, 9 & 1 0 D OW N TOW N , E L PASO T X