2015 Parent Information and Required Notifications

Ellensburg
School District
2014 — 2015
Parent Information
and
Required Notifications
OPEN HOUSE SCHEDULES
September 18th
Morgan Middle School 6th—7th grades
6:00 pm
September 23rd
Lincoln Elementary School
6:30 pm
(Book Fair at Lincoln Elementary)
3:00-8:00 pm
September 23rd
Valley View Elementary School
6:00 pm
September 25th
Mt. Stuart Elementary School
6:30 pm
October 1st
Morgan Middle School 8th grade
6:00 pm
October 1st
Ellensburg High School
6:00 pm
The Ellensburg School District No. 401 complies with all federal rules and regulations and does not discriminate on basis of
race, color, national origin, sex, sexual orientation including gender expression or identity, creed, religion, age, veteran or
military status, disability, or the use of a trained dog guide or service animal by a person with a disability and provides equal
access to the Boy Scouts of America and other designated youth groups. Inquiries regarding compliance procedures may be
directed to the School District Title IX Officer, Dr. Paul Farris, and/or the Section 504 Coordinator, 1300 East Third Avenue,
Ellensburg, WA 98926 or phone (509) 925-8010.
Published by the Office of the Superintendent
1300 East Third Ave, Ellensburg WA 98926, 509-925-8010
Website: www.ellensburg.schoolfusion.us
2014 - 2015 ACADEMIC CALENDAR
SEPTEMBER
M
T
W
LABOR 1 STAFF 2
3
DAY
DAY
BEGIN
8
9
10
15
16
20
T
17
F
4
5
11
12
18
OCTOBER
M
23
T
6
W
7
T
F
1
2
3
8
9
10
ER
19
13
14
15
16
20
21
22
23
27
28
29
30
17
3
1ST QRT
10
23
24
25
26
ER
29
W
4
15
1
W
2
F
T
24
3
4
W
T
5
7
12
13
14
17
18
19
20
21
24
25
26
ER-CONF
31
ER
18
JANUARY, 2015
M
T
6
11
ER
30
T
5
F
ER
ER
DECEMBER
M
T
VET'S
ER
22
17
NOVEMBER
M
T
F
1
NEW YRS
2
FEBRUARY
M
2
27
28
THANKSGIVING
19
T
W
3
T
4
F
5
6
ER
8
9
10
11
12
5
RETURN
6
7
8
9
15
16
17
18
19
12
13
14
15
16
9
10
11
12
13
16
17
18
19
20
23
24
25
26
PRES.
22
23
24
25
CHRISTMAS VACATION
29
30
W
3
4
5
9
10
11
12
22
27
28
29
T
W
T
1
6
6
13
7
8
F
2
18
19
MAY
M
T
W
T
F
3
3RD QRT
9
1
ER
10
4
5
6
7
ER
ER
17
19
13
20
27
30
22
M
ER
16
23
APRIL
F
2
21
ER
26
SEM. BK.
31
17
T
20
MLK
MARCH
M
19
26
14
15
16
8
ER
17
11
12
13
14
24
18
19
20
21
15
ER
23
24
25
SPRING BREAK
31
30
26
20
27
21
22
23
ER
27
28
29
22
SNOW DAY
30
25
26
27
28
MEM.
10
JUNE
M
T
1
W
2
T
3
4
5
GRAD
8
9
10
11
16
22
23
29
30
17
24
18
25
ER
Early Release Days - Professional Dev.
12
END
15
Non-School Days
F
ER-CONF ALL SCHS
Early Release Days - Conferences
ERTHANKSGIVING
Early Release Day - Holiday
19
26
END
Last Day of School
SCHOOL RELEASE TIMES
Mt. Stuart
2:45
Lincoln
2:55
Valley View
3:05
Morgan MS
3:00
EHS
3:00
EARLY RELEASE TIMES
Mt. Stuart
12:50
Lincoln
1:00
Valley View
1:10
Morgan MS
1:00
EHS
1:00
LAST DAY RELEASE TIMES
Mt. Stuart
10:20
Lincoln
10:30
Valley View
10:40
Morgan MS
10:30
EHS
10:30
29
SUPERINTENDENT
Paul Farris, Superintendent
Mike Nollan, Assistant Superintendent
925-8013
925-8011
Nona Bunger, Administrative Secretary
Amy Mills, Personnel Manager
Jody Rosenberg, Personnel Assistant
Cheryl Lym, Substitute Coordinator
925-8010
925-8007
925-8002
925-8009
BUSINESS AND FISCAL
Farley Walker, Director of Fiscal Svcs
Anna Charlton, Fiscal Assistant
Kim Snider, Payroll & Benefits Director
Paige Nybo, Payroll Coordinator
Kari Ponchene, Acct. Pay/Purchasing
SCHOOL DIRECTORY
925-8014
925-8018
925-8124
925-8004
925-8003
DISTRICT OFFICE DEPARTMENTS
COMMUNITY SCHOOLS
Jeff Whitney, Director
925-8017
Building Attendant
Cell 859-6354
FOOD SERVICES
Patrick Garmong, Director
1203 East Capitol Avenue
MAINTENANCE
Dale Leslie, Director
1503 East Capitol Avenue - Physical
1300 East Third Avenue - Mailing
925-8217
925-8110
1300 East Third Avenue - Mailing
TECHNOLOGY DEPARTMENT
Mike Welch, Director
TRANSPORTATION CENTER
Ben Mount, Director
John Landon, Assistant Director
1501 East Capitol Avenue - Physical
1300 East Third Avenue - Mailing
200 South Sampson
John Graf, Principal
Liz Holmes, Secretary
FAX
MT. STUART ELEMENTARY
705 West 15th Avenue
Dan Patton, Principal
Cheri Ward, Secretary
Phone 925-8401
FAX 825-8407
VALLEY VIEW ELEMENTARY
1508 East Third Avenue
Rob Moffat, Principal
Lori Ross, Secretary
Phone 925-7316
FAX 925-8134
MORGAN MIDDLE SCHOOL
Michelle Bibich, Principal
Arlen Parker, Assistant Principal
Phone 925-8200
925-8211
925-8273
6th - 7th Grade Campus
400 East 1st Avenue
Sue Foy, Secretary
Jill Pennington, Attendance Secretary
Phone 925-8200
FAX 925-8202
925-8205
925-8204
8th Grade Campus
1203 East Capitol Avenue
Laurie Sloan, Secretary
Phone 925-8366
FAX 925-8390
925-8056
ELLENSBURG HIGH SCHOOL
Phone 925-8300
1203 East Capitol Avenue
FAX 925-8305
Jeff Ellersick, Principal
925-8304
Beau Snow, Assistant Principal
925-8306
Neil Musser, Asst. Principal/CTE Director
925-8308
Cole Kanyer, Athletic Director
925-8315
Heather Burfeind, Activities Director
925-8314
Kristin Sparling, Principal's Secretary
925-8302
Jill Smyth, Attendance Secretary
925-8303
Shirley Weyand, Athletic Dept. Secretary
925-8361
925-8115
925-8117
Berna Zacharias, Counseling Office Secretary
Signe Bannister, Data Specialist
925-8301
925-8377
963-2428
925-8019
EXCEL PROGRAM
Mike Nelson, Teacher
PARENT PARTNER PROGRAM
Sarah Bicchieri, Teacher
933-7641
306-0675
COMMUNITY OUTREACH
Jeff Cochran, Coordinator
859-6353
SPECIAL SERVICES
To be determined, Director
Marti Hazelwood, Secretary
Phone 925-8052
925-8108
MIGRANT EDUCATION AND BI-LINGUAL SERVICES
Mary Langley, Coordinator
Office 925-8029
Cell 859-6930
Diana Wilson, Bilingual Translator
925-8042
PRINT SHOP
Lyle Hancock, Print Technician
1501 East Capitol Avenue - Physical
LINCOLN ELEMENTARY
925-8101
925-8100
Transportation Information
PHONE: 509-925-8100
Email: routing@eburg.wednet.edu
IMPORTANT THINGS PARENTS NEED TO KNOW

Transportation should be contacted at least 3 days in advance of any needed
routing changes.

Parents and guardians should review the routing cards which will be sent
home in August. If an address is incorrect, it will need to be corrected with
the school before new routing can be done. If the transportation information
is incorrect or if the parent has questions, Transportation should be contacted no less than 3 days in advance of when the student will need to ride the
bus.
What You Can Do to Help

Make sure your student is visible at the bus stop 5 minutes before
the stop time. The bus will not stop if no student is visible.

Review the bus rules with your student. Make sure your student
understands what is expected of him or her when riding the school
bus.

Alert your school bus driver if you have questions or concerns.

Please do not board the school bus unless the driver directs you to
do so because of security concerns.

Make certain your student knows his or her route numbers, especially if he or she transfers.
Call us if you have questions or concerns - 925-8100
Rules for School Bus Riders

Follow the school bus driver’s directions
the first time they are given.

Remain seated and face forward.

BUS

Use a quiet voice.
Keep hands, feet and objects to yourself.

Respect others.
Crossing the Road:
If your student needs to cross the road at the
bus stop, please make sure your student
stands to the side of the road and waits for
the bus driver’s signal before crossing.
Route Assignment
Please contact the transportation
center for routing information. Your
student must be registered to ride
the bus before he or she may ride.
Please communicate address
changes to your student’s school
before requesting routing changes.
Please allow up to three days from
the time you call to the time your
student may begin riding the school
bus.
Students are normally assigned to
one bus stop in the morning and
one bus stop in the afternoon.
Sometimes, alternate or one-time
arrangements can be made. These
kinds of arrangements should be
minimized and students must be
able to execute them without assistance.
To obtain additional information on
alternate or one-time routing, please
call Transportation. If you choose
alternate routing arrangements, it is
essential for safety that in all cases
you, your student, and the school
bus driver all know to what bus stop
your student is to go.
Route Numbers
Students are assigned to buses by
route number. Route numbers are
posted on the black and white display to the left of the bus entry door.
Route numbers are often not the
same as bus numbers.
School Lunch Program
Child Nutrition Department
Ellensburg School District
1203 E Capital Ave, Ellensburg
Contacts:
Food Service Director’s Office – 925-8217
Bev Days – EHS Kitchen Manager – 925-8373
Norine Hages – Morgan Middle School Kitchen Manager – 933-7625
Kathy Goodrich - Lincoln Elementary Cashier – 925-8080
Cindy Ramsey – Valley View Elementary Cashier – 925-7345
Jennifer Douglas – Mt Stuart Elementary Cashier – 925-8427
Student Meal Prices
Breakfast:
Elementary $2.25
MS/HS $2.50
Lunch:
Elementary $2.75
MS/HS $3.25
Student Meal Account Information
The Food Service Department offers a computerized meal system that provides each student with an individual account for food purchases.
A student may use this account by knowing his/her unique student ID number.
What is a Student ID Number?
Upon enrollment, students are assigned an ID number. Your child’s ID number will remain the same as long as they are within the Ellensburg
School District.
Parents Welcome!
When planning to visit the school for lunch, please call your building secretary before 9:00 a.m. to order your meal. Parents may use their
child’s account to purchase meals providing there are adequate funds to cover the cost of the purchase. Adult lunch is $4.00 and adult
breakfast is $3.00.
Deposits & Account Balances
How Do I Make a Deposit?
Cash or Check deposits can be made in person to the lunchroom cashier or you may leave it with the school secretary if the cashier is not
available. Online deposits are now available. Please visit mymealtime.com to register and start making secure, online payments with a debit/
credit card. There is a small convenience and securities fee. See “Mealtime Online” form included in your packet for more specific information.
How Students Check Their Account Balances:
The account balance appears on the computer screen after each purchase. When the account is low, the cashier will notify and/or send a
note home with the student. Parents can also track account balances and student purchases by setting up an account at mymealtime.com
or by contacting the Child Nutrition Office at 509-925-8217.
What Happens When a Child is Short Money? (Elementary Schools Only)
The student is requested to notify his/her parent when their balance drops below the price of two lunches. If the funds run out before a deposit is made, the balance owed will be transferred from the Parent Council Fund account and a notice will be sent home showing the
amount borrowed/negative balance. When a deposit is made to the student’s account, the parent council fund is paid back first, so please
adjust your deposit accordingly. There is a strict limit of 3 transfers from the Parent Council Fund per student. After 3 transfers the student
will receive a courtesy snack. This offering is intended to hold a child over until they can get home and eat. It is not meant to be a meal or
replace a meal. It is the parent’s responsibility to provide sufficient funds to purchase a meal.
School Lunch Program continued
Account Refund Requests:
Refunds are available upon request or when students withdraw from the district. The parent must initiate the request for a refund by contacting the school lunchroom cashier or calling the Child Nutrition office (925-8217). Upon your request, a check will be issued at the next
available check issuing period (30-60 days).
What Happens to left over balances in accounts?
Account balances carryover to the next school year. If your student changes schools within the Ellensburg School District, their money and
free/reduced status will follow them there.
Free and Reduced School Meals
The Ellensburg School District participates in the National School Breakfast & Lunch Program. You may apply for Free/Reduced meals at
any time during the school year. Applications are available in your school office, the Child Nutrition office or with the lunchroom cashier.
More information is available on the ESD website under the Child Nutrition tab.
Accommodating Children with Special Dietary Needs
Please contact your school nurse or visit the ESD website under the Child Nutrition tab.
Delicious & Nutritious MENUS can be found ONLINE:
www.ellensburg.schoolfusion.us
On Facebook:
“Ellensburg-School-District-Child-Nutrition”
School Lunch Program continued
Dear Ellensburg School District Parent,
MealTime Just Got Easier!
Welcome! Ellensburg School District has chosen MealTime Online to provide the opportunity for you
to make credit/debit card deposits into your student's cafeteria account or view your student's purchase history online.
To Use MealTime Online:
Visit child-nutrition.ellensburg.schoolfusion.us. Find the link to online payments which will take you to
MealTime Online.
Or go directly to: www.mymealtime.com
Step 1: Create a MealTime Online profile.
Click on the "Create new profile" link and create a Username and Password that you will use to login
to MealTime Online. The Username and Password must be at least 6 characters. For example,
Username: jsmith Password: pty845.
Step 2: Add your student.
Login to your MealTime Online account (using the Username and Password that you created in Step
1). Click on “Meal Account Deposits”, then click the "Add New Student" link and add your student by
entering their first name only and their student ID number with the leading zero. Repeat to add more
students.
Step 3: Make a Deposit.
Click the "Make Deposit" link to make a deposit into a school account. Click the "View Details" link
next to your student's name to view their cafeteria account balance and purchase history. There is a
$25 minimum deposit and a small transaction/convenience fee for making deposits online. A deposit
can be divided between multiple accounts.
Note:
Online deposits are retrieved and added to your student’s balance at their school every 5 minutes.
Student information, such as purchase history and their current cafeteria account balance are updated on the web site every 4 hours. You may set low-balance alerts to be sent to your email.
Visit the FAQ link for more information and help with registering and making deposits online or call
Mealtime at 1-800-755-0904.
Release of Directory Information
If you do not want your child’s directory information included in District publications and/or posted on the District web site, you
must complete a Release of Directory “OPT OUT” form (sample provided below) and submit it to your child’s principal.
Directory information includes the following: name, photograph, address, telephone number, date and place of birth, dates of
attendance, diplomas, awards earned and the most recent previous school attended.
As you are aware, there are potential dangers associated with the posting of personally identifiable information on a web site
since global access to the Internet does not allow us to control who may access such information. The District’s use of student
work, information and photographs will be in accordance with web publishing guidelines.
The “Opt-Out” form is posted on the home page of the District website located at www.ellensburg.schoolfusion.us and available at each school building office.
RELEASE OF DIRECTORY “OPT- OUT” FORM
To the Ellensburg School District:
As the parent/guardian of ______________________________________________________________________________
I am notifying you that I do not want my child’s directory information published.
________________________________________________
PARENT NAME (PRINTED)
________________________________________________
PARENT SIGNATURE
_________________________________________________
SCHOOL
_________________________________________________
TEACHER
_________________________________________________
GRADE
_________________________________________________
DATE
FOR OFFICE USE ONLY
COPY PROVIDED TO: (Please check)
O Principal
O Teachers
O Student File
O Librarian
O Webmaster
DATE RECEIVED: ____________________
O Other: _________________________
STAFF INITIAL: ____________
Internet Safety
In partnership with a community that values excellence in education, Ellensburg School District has a significant commitment
to technology integration and utilization. The District uses technology to support the educational process in a number of ways.
The District uses technology to enhance communication with parents and the community to help increase involvement in the
educational processes. The website is a vital medium through which the District provides a wealth of information to community,
staff and students. In addition, the District is expanding its information services by using a variety of online services and social
media such as Face Book, Thought Stream, Moodle, blogs, wikis, RSS feeds, podcasts and other web applications that provide
students and parents with access to handouts, presentations, audio files and much more at a significantly reduced cost compared
to traditional paper. Web publishing guidelines and safe blogging guidelines are in place and constantly being updated to help insure a good, safe web experience.
In December, 2000, the Children's Internet Protection Act (CIPA), part of the Consolidated Appropriations Act, 2001, Public Law
106-554, was signed into law. The FCC then generated a set of rules regarding the implementation of CIPA which were adopted on
March 30, 2001. In order to be eligible for E-rate funding schools and libraries that have computers with Internet access must implement certain measures. Our District strives at all times to meet those measures. As part of the process, we have implemented
a commercial internet filtering appliance that significantly reduces student exposure to inappropriate content, malware and spyware. We invite you to review Board Policy and Procedure 2022 on the District website Board of Directors page.
At the beginning of each school year, your student’s teachers will discuss the appropriate use of technology including the use of
the Internet. The District’s Acceptable Use Policy will be reviewed and students are expected to follow the rules established in the
guidelines.
Ellensburg School District is consistently improving a staff and student plan that will assist in successfully integrating technology in the teaching and learning process. An articulated K-12 scope and sequence for technology literacy is being developed to
meet both Washington State Technology Standards and the ISTE NETS Standards. Ellensburg School District’s technology plan
helps to facilitate district curriculum, enhance instruction and optimize resources that can be used to meet the needs of our students.
REQUIRED: Ethnicity and Race Codes For All Students
Dear Parent or Guardian:
Each year, school districts in Washington are required to report student data by ethnicity and race to the state’s Office of Superintendent of Public Instruction (OSPI). Ethnicity and race categories used in our District are the same as are used in all Washington
school districts. They are set by the federal government, the Washington State Legislature and OSPI. OSPI is required to report the
total number of students in various categories in each school to the federal government, but it does not report individual student
data. These reports help our District and the state keep track of changes in student enrollment and various outcomes (such as
graduation rates) to ensure that all students receive the educational programs and services to which they are entitled.
We need to ask you to identify your child’s ethnicity as either Hispanic/Latino or not Hispanic/Latino and secondly, by one or more
racial groups.
If your family is Asian, you will now be able to list your child as Ethnicity as Not Hispanic and Race as Chinese, Japanese, or belonging to one or more of the other Asian groups. If your family is Native American, you will be able to list your child’s ethnicity as
Not Hispanic and Race by their tribal affiliation. If one parent identifies with one race and the other parent with another, you will be
able to check both races for your child.
Your child’s school will be sending the required ETHNICITY AND RACE DATA COLLECTION FORM home. We
appreciate having this form returned by October 1, 2014.
If you have questions regarding this form, please contact the Office of the Superintendent at 925-8010.
For more information about the student data reporting categories, please see:
http://www.k12.wa.us/CEDARS/default.aspx.
Sincerely,
Paul Farris
Superintendent
Estimado padre o guardián:
Cada año, distritos escolares de Washington son requeridos reportar datos de estudiantes en categoría
de raza y origen étnico a la oficina del Superintendente de instrucción pública (OSPI). Las categorías de origen étnico y raza que usamos
en nuestro distrito son las mismas que son usadas en todos los distritos de escuelas de Washington. Están puestas por el gobierno federal, la legislatura del estado de Washington, y OSPI. OSPI es requerido reportar el número total de estudiantes de varias categorías en
cada escuela al gobierno federal, pero no reporta datos de estudiantes individuales. Estos reportes ayudan a que nuestro distrito y el estado estén informados de los cambios de inscripción y varios resultados (como graduación) para asegurar que todos los estudiantes reciben
los programas y servicios de educación necesarios (de los que tienen derecho).
Necesitamos pedirle que identifique el origen étnico de su hijo/a como Hispano/Latino o No Hispano/Latino y después, por un o más,
grupos de raza.
Si su familia es asiática, podrá identificarse como No Hispano/Latino y raza como chino, japonés, o como uno más de otros grupos asiáticos. Si su familia es Nativa Americana, va poder identificar a su hijo/a como No hispano y la raza por afiliación de tribu. Si un padre se
identifica como una raza y la madre como otra, va poder marcar las dos para su hijo/a.
La escuela de su hijo/a va mandar la forma requerida de origen étnico y raza a su hogar. Estaremos bien agradecidos si nos puede regresar la forma más tardar el 1 de octubre, 2014
Si tiene una pregunta relacionada a esta forma, por favor contacte la oficina del Superintendente 509-925-8010 (español 925-8029).
Para más información del reportaje de categorías de datos de estudiantes, por favor vea:
http://www.k12.wa.us/CEDARS/default.aspx
Sinceramente,
Paul Farris
Superintendente
ETHNICITY AND RACE DATA COLLECTION FORM — Sample
For additional information please refer to : http://www.k12.wa.us/CEDARS/default.aspx.
2014-2015 FACILITIES FEE SCHEDULE
Group I
Group II
Group III
FACILITY RENTAL FEE:
(Exempt)
(Non-Commercial)
(Commercial)
Standard Classrooms
Waived
$10.00
$20.00/hr
Specially Equipped Classrooms
Waived
$15.00/hr
$30.00/hr
Multipurpose Rooms (Cafeterias, Mat Rooms,
Waived
$25.00/hr
$50.00/hr
Elem/Middle School Gyms
Waived
$30.00/hr
$60.00/hr
EHS Aux Gym
Waived
$40.00/hr
$80.00/hr
EHS Little Theatre
Waived
$40.00/hr
$80.00/hr
Valley View Cafeteria & Stage
Waived
$40.00/hr
$80.00/hr
Kitchen Facilities (Note 2)
Waived
$25.00/hr
$50.00/hr
Sports Fields
Waived
$5.00/hr
$10.00/hr
EHS Commons)
Gymnasiums (Note 1):
CHARGES FOR SUPPORT SERVICES ASSOCIATED WITH A FACILITY REQUEST (NO SUPPORT IS PROVIDED OFF CAMPUS):
Custodial Support
Weekdays (during normal hours)
$25.50/hr
$25.50/hr
$31.40/hr
Saturdays (2 hr minimum)
$38.25/hr
$38.25/hr
$47.10/hr
Sundays and Holidays (2 hr minimum)
$51.00/hr
$51.00/hr
$62.80/hr
Weekdays (during normal hours)
$25.70/hr
$25.70/hr
$31.60/hr
Saturdays (2 hr minimum)
$38.55/hr
$38.55/hr
$47.40/hr
Sundays and Holidays (2 hr minimum)
$51.40/hr
$51.40/hr
$63.20/hr
Weekdays (during normal hours)
$22.70/hr
$22.70/hr
$28.00/hr
Saturdays (2 hr minimum)
$34.05/hr
$34.05/hr
$42.00/hr
Sundays and Holidays (2 hr minimum)
$45.40/hr
$45.40/hr
$56.00/hr
Equipment set up/take down
$40.00/hr
$40.00/hr
$50.00/hr
Football Field Lights
$5.00/hr
$5.00/hr
$10.00/hr
Maintenance/Grounds Support
Food Service Support (Note 2)
Notes:
(1)
The EHS Main Gym is not available for community use.
(2)
District Food Service Staff will be required for activities using kitchen facilities/equipment. Kitchen facilities are designed for the school breakfast/lunch program and are not normally available for community use. When circumstances require the use of school kitchens, school district
food service staff are required to operate the kitchen facilities/equipment and an appropriate charge will be made for this service. No kitchen
equipment shall leave the kitchen area for any reason.
(3)
User will be charged replacement/repair costs if property or equipment damaged by groups activity.
(4)
No overnight facilities are available.
Board Reviewed: 7/23/14
2014-2015 FEES AND FINES
LINCOLN ELEMENTARY SCHOOL:
Lost/Damaged Library Books
Lost/Damaged Textbooks
Replacement Cost plus Shipping & Handling ($5.00)
Replacement Cost plus Shipping & Handling
MT. STUART ELEMENTARY SCHOOL:
Lost/Damaged Library Books
Lost/Damaged Textbooks
Replacement Cost plus Shipping & Handling
Replacement Cost plus Shipping & Handling
VALLEY VIEW ELEMENTARY SCHOOL:
Lost/Damaged Library Books
Hardback Book Shipping & Handling
Paperback Book Shipping & Handling
Lost/Damaged Textbooks
Replacement Cost plus Shipping & Handling
$5.00
$1.00
Replacement Cost plus Shipping & Handling
MORGAN MIDDLE SCHOOL:
Art (if the project is taken home)
6th/7th/8th
Band
Instrument Rental
Competition Fees (Estimate)
Textbooks
Severely Bent Edges
Broken Spine
Unusable
$6.00
$60.00
$12.00
per year
$9.00
$14.00
Replacement Cost
Choir Competition Fees (Estimate)
$18.00
Shop/Technology Fees
Bldg & Design
CAD & Construction
Woodshop
$5.00
$5.00
$10.00
ASB Card
$25.00
In-School Activities, Dances and Sports
ASB Card Required
Yearbook
$22.00 - $24.00
ELLENSBURG HIGH SCHOOL:
Art
$18.00
per semester
Fees and Fines, Continued
Band Instrument Rental
$60.00
per year
Choir
$12.50
per year
Photography
$18.00
per semester
Lost/Damaged Textbooks
Towel Fee
Replacement Cost
$2.00
per year
Winter & Summer Conditioning Activity
$30.00
per student
Parking Tickets
$10.00
per infraction
ASB Card
$40.00
After Game Dance
$5.00
$4.00
w/o ASB
with ASB
Mother-Son/Father-Daughter Dance
$10.00
$7.00
w/o ASB
with ASB
Tolo Dance
$20.00
$12.00
couple
single
Prom Dance
$25.00
$15.00
couple
single
Klahiam
Without Name and Before 10/31
With Name and Before 10/31
No Name Allowed & After 10/31
Family Pass
$45.00
$50.00
$50.00
$120.00
Individual Pass
$60.00
Golden Age Pass
$10.00
FOOD SERVICES:
Breakfast
Elementary
Middle School
High School
Adult
$2.25
$2.50
$2.50
$3.00
Fees and Fines, Continued
FOOD SERVICES Continued:
Lunch
Elementary
$2.75
Middle School
$3.25
High School
$3.25
Adult
$4.00
Reduced*
$0.40
*K-3rd grade students who qualify for reduced priced meals will receive lunch at no charge
Milk
$0.50
TRANSPORTATION:
Bus Rates
$1.60 per mile
$25.48 per hour
Bus Rates (For Emergency Purposes)
$2.74 per mile
$31.34 per hour
Motor Pool
$0.75 per mile
REQUESTS FOR PUBLIC INFORMATION CHARGES IAW RCW 42.46.120 (FORMERLY 42.17.300):
Copying
District Machine (Letter/Legal Size)
$0.20 per page
District Machine (Ledger Size)
$0.25 per page
Blue Prints
$3.00 per page
Large Volume Requests Outsourced
Actual Reproduction Costs
Postage
Actual Costs
Board Reviewed: 7/23/2014
Non-Resident Students - Board Policy 3141
All students have a right to an appropriate educational program to be provided by the school district in which they reside. Students who would prefer enrollment in a school district that is not their district of residence may apply for non-resident admission. This
application is also referred to as School Choice.
If you live outside of the Ellensburg School District boundaries and have not submitted a Student Transfer Request form to the
Office of the Superintendent, we ask that you contact the District’s Administrative Secretary at 509-925-8010. If you live within the Ellensburg School District boundaries and would like to attend school in another district, we ask that you contact the other district first.
Ellensburg School District Education Foundation
The Ellensburg School District Education Foundation (ESDEF) was launched
in the fall of 2001. A group of community leaders recognized that not all growing challenges in the public school system could be met through traditional
funding sources.
The Foundation's goal is to enhance programs, equipment and services available to the Ellensburg public school students and staff. Schools, departments,
student and parent groups, faculty and administrators are encouraged to develop innovative programs and projects for their schools and submit them to
the Foundation for funding consideration. To qualify, it must be shown that the
project cannot be funded through regular means.
The Foundation also offers a tax-deductible way for individuals, groups and
businesses to enhance public school programs, projects, and scholarship
funds. They are also able to access money from national foundations that
grant only to other foundations. The Ellensburg School District Education
Foundation is designated as a 501(c)3 non-profit organization by the Internal
Revenue Service and all donations are tax deductible to the extent of the law.
We invite you to contact us at eburgedfoundation@hotmail.com.
Legacy Wall – Tile Sales
One way to support the Foundation is to purchase a tile on the Legacy Wall at
EHS. The engraved tiles provide a lifetime memory for graduates, faculty
members, businesses and community members and can be purchased at any
time.
Tiles are engraved yearly and orders are due annually by June 30th. You can
find an order form and instructions on the Foundation website –
www.eburgedfoundation.org.
We invite you to take a look at the Legacy Wall which is located on the east
wall in the commons at Ellensburg High School.
Scholarship Fair
The Ellensburg Education Foundation, in conjunction with the
Ellensburg High School Counseling Office, annually offers a
Scholarship Fair for high school students considering
post-secondary education.
The Fair is divided into two
parts. During the first part, local and regional scholarship donors
are available to promote their scholarships, answer questions, and
distribute applications about their scholarships. The second half
of the Fair allows the participants to choose from several different
workshops to assist them with the scholarship process. Some
previous topics have included: Writing a Killer Essay, Filling Out
Financial Aid Forms, Finding the Right Scholarship, Putting
Together the Package, and Acing the Interview.
For more information, contact Michael Johansen, EHS Counselor,
at 925-8311 or Mike McCloskey, ESDEF Representative, at
899-3168.
www.eburgedfoundation.org
Annual Meeting and Fundraising
The Ellensburg School District Education Foundation meets the first Wednesday of every month at 6:45 a.m. at the Bar 14 Restaurant. Our annual meeting
will be held on Wednesday, April 1, 2015 and is open to the public. We will
hold our Annual Fundraiser event on Friday, January 30, 2015. Stay tuned
for more information, but please join us.
Since 2001, Annual Meeting fundraising profit has been used in support of
mini-grants that provided teachers with much needed resources. Since starting our annual fundraiser outside our annual meeting, our available funds have
increased allowing us to provide additional support to education in Ellensburg. On the large project scale, ESDEF purchased Geo-Fit fitness equipment in 2009 and contributed toward the purchase of a new computer lab for
Morgan Middle School by combining proceeds from the 2010 and 2011 events.
In 2012, a large donation was given to the EHS library to help pay for much
needed upgrades to furniture, computers and books. In 2013 the Foundation
provided funds for performance attire for EHS band students and for District
technology in support of wireless capability. In 2014 our proceeds purchased
the Book Mobile van for the summer reading program.
Board members look forward to involving our community in this opportunity
to support education through the Education Foundation.
For more information on our fundraising event, our Annual Meeting in April or
how to become involved with the ESDEF, please contact Jeff Slothower at
jeffslothower@live.com or 509-929-0482.
Mini-Grants
Mini-Grant Program Description
The Education Foundation Mini-Grant program supports new and innovative
programs proposed by faculty, classified staff, students, parent groups, or
administrators that enhance or supplement District educational goals that
otherwise would not be funded by traditional means. Proposed programs
should appeal to a wide range of people or directly to a target audience within
the school District.
Mini-grants can be used to support:
* short duration projects that are developed and implemented in one school
year
* projects, programs, equipment and/or services in the Ellensburg School
District
* travel, registration costs associated with principal or Superintendent approved courses or seminars
* cost-share projects/programs with the applicant or other third party funding
entities
Award Information
Mini-grant proposals are accepted throughout the year. Amount of funding for
the mini-grant program is subject to funds available to the Foundation through
fund raising activities.
The amount the Foundation will award is dependent upon the number of proposals received, the amount of each proposal, and the merit of the proposal.
Approved projects may be fully or partially funded. Mini-grants may be cost
shared with the applicant or other third-parties.
Eligibility
Any faculty, classified staff, student, parent group or administrator of the Ellensburg School District may apply for a mini-grant. All faculty and student
group applications must be approved by the building principal. Applications
submitted by any building or program administrator in the District must be
approved by the Superintendent.
Foundation Board Members:
Michele Cawley, Sue Connolly, Missy Davis, Paul Farris, Mary Gordon,
Deborah Gauck, Patti Gylling, John MacRae, Mike McCloskey, Trish Pernaa,
Jeff Slothower, Bob Titus, Celeste Torset, Richard Wachsmith, Dick Wedin
TITLE 1 — REQUIRED NOTIFICATIONS AND INFORMATION
The No Child Left Behind Act (NCLB) of 2001 makes it clear that
Congress expects that schools receiving federal funds must ensure that
parents are actively involved and knowledgeable about their schools and
their children’s education. The law requires schools to give parents information and notices in a uniform and understandable format, and to the
extent practicable, in a language that the parents can understand. Attached are several key notifications that Districts and schools must provide
to the parents of Title 1 served students.
Parents:
If you would like to receive information about your child’s
teacher(s), please contact the building principal. The following
list shows the information that is available to you.
PARENT REQUEST FOR TEACHER QUALIFICATIONS
· Whether the teacher has met state qualifications and licensing criteria for
the grade levels and subject areas in which the teacher provides instruction.
· Whether the teacher is teaching under emergency or conditional certification.
· The baccalaureate degree major of the teacher and other graduate certification or degree and the field of discipline of the certification and/or degree.
· Whether students are receiving services by a paraprofessional and the
paraprofessionals’ qualifications.
TITLE 1 SCHOOLS PARENT NOTIFICATION
Timely notice to parents must be sent if their child has been taught for four or more consecutive weeks by a teacher
who is not highly qualified. The Ellensburg School District satisfies this requirement by Human Resources no-
tification to the building principal.
INDIVIDUAL STUDENT ACHIEVEMENT ON STATE ASSESSMENTS
Each year a school that receives Title 1, Part A funds must provide parents with an individual student report informing
them of their child’s level of achievement on the State’s assessments in at least reading/language arts, and math.
The Ellensburg School District satisfies this requirement with the state’s individual student academic
assessment report (MSP OR HSPE) that is given to parents/guardians of students via mail at the secondary level and at parent-teacher conferences or by mail at the elementary level.
DISTRICT AND SCHOOL REPORT CARDS
Every school and District must prepare and distribute to parents an annual District and school report card.
The Ellensburg School District publishes its annual report card in the late fall of each year after receiving
the previous years’ report card and fiscal report. When the annual report is complete, parents receive
written notice that it is published on the District website located at www.ellensburg.schoolfusion.us and
that it is available in hard copy at each school building. This report is not being mailed to each student’s
family in an effort to conserve resources.
Title 1—Parent Involvement — Policy 4130
Title 1 Parental Involvement
The Board recognizes that parent involvement contributes to the achievement of academic standards by students
participating in District programs. The Board views the education of students as a cooperative effort among school,
parents and community. The Board expects that its schools will carry out programs, activities and procedures in
accordance with the statutory definition of parental involvement. Parental involvement means the participation of
parents in regular, two-way and meaningful communication involving student academic learning and other school activities, including ensuring that parents:

Play an integral role in assisting their child’s learning;

Are encouraged to be actively involved in their child’s education at school; and

Are full partners in their child’s education and are included, as appropriate, in decision-making and on
advisory committees to assist in the education of their child.
The Board of Directors adopts as part of this policy the following guidance for parent involvement. The District shall:
A. Put into operation programs, activities and procedures for the involvement of parents in all of its Title 1 schools consistent with federal laws. Those programs, activities and procedures will be planned and operated with meaningful consultation with parents of participating children;
B. Work with its schools to ensure that the required school-level parental involvement policies meet the requirements
of federal law, including a school parent compact;
C. To the extent practicable, provide full opportunities for the participation of parents with limited English proficiency,
parents with disabilities and parents of migratory children, including providing information and school reports in an understandable and uniform format in a language parents understand including alternative formats upon request; and
D. Involve the parents of children served in Title I, Part A schools in decisions about how the one percent of Title I, Part
A funds reserved for parental involvement is spent.
Parent Group Directory
LINCOLN
MT. STUART
VALLEY VIEW
MORGAN
EHS BULLDOGS
Meeting Location
Lincoln Staff Lounge
Mt. Stuart Library
Valley View Library
Morgan Library
EHS ASB Conf.
Room
Meeting Day
3rd Wednesday monthly
2nd Thursday monthly
3rd Monday monthly
1st Thursday monthly
2nd Tuesday monthly
Meeting Time
5:30 p.m.
6:30 p.m.
6:30 p.m.
6:00 p.m.
7:00 a.m.
Contact Person
Rachel Case
President
Natalie Joyce
President
Lisa Favero
President
Joleen Hussman
President
TBD
President
Contact
information
lincolnparentcouncil
@yahoo.com
mtstuartparents
@yahoo.com
vvbobcatpta
@gmail.com
morganparentgroup
@ yahoo.com
POLICY REVIEW AND ADOPTION
The Board of Directors review Board policy on an annual rotation.
The District subscribes to WSSDA Policy and Legal Services for assistance and counsel.
All adopted policies and procedures are posted on the School Board Page
on the District website: www.ellensburg.schoolfusion.us
Student and Telecommunication Devices - Board Policy 3245
Students in possession of telecommunications devices including, but not limited to, pagers, beepers and cellular
phones, while on school property or while attending school
-sponsored or school-related activities shall observe the
following conditions:
Telecommunication devices shall only be used during
non-instructional time.
 Students shall not use telecommunication devices in a
manner that poses a threat to academic integrity, disrupts
the learning environment or violates the privacy rights of
others.


Students shall not send, share, view or possess pictures, text messages, emails or other material
depicting sexually explicit conduct, as defined in RCW 9.68A.011, in electronic or any other form on
a cell phone or other electronic device, while the student is on school grounds, at school sponsored
events or on school buses or vehicles provided by the District. When a school official has reasonable suspicion, based on objective and clearly describable facts, that a student is using a telecommunications device in a manner that violates the law or school rules, the official may confiscate the
device, which shall only be returned to the student’s parent or legal guardian.

By bringing a cell phone or other electronic devices to school or school-sponsored events, the student and their parent/guardian consent to the search of the device when school officials have a
reasonable suspicion, based on objective and articulate facts, that such a search will reveal a violation of the law or school rules. The scope of the search will be limited to the violation of which the
student is accused. Content or images that violate state or federal laws will be referred to law enforcement.

Students are responsible for devices they bring to school. The District shall not be responsible for
loss, theft or destruction of devices brought onto school property or to school sponsored events.

Students shall comply with any additional rules developed by the school concerning the appropriate
use of telecommunication or other electronic devices.

Students who violate this policy will be subject to disciplinary action, including suspension or expulsion.
Internet Information
GOALS OF THE ELLENSBURG SCHOOL DISTRICT WEB SITE
1. To provide timely, supportive and educational information to the students, parents, staff and community.
2. To provide easy access to a wide variety of media and educational resources which directly support student achievement, professional development and organizational effectiveness.
3. To provide a shared online environment to which students, staff and the community can belong.
WEB PUBLISHING GUIDELINES
Ellensburg School District developed and maintains a web presence to provide information and resources to site visitors, community
members, parents, students and staff. All official school and district sites must be hosted on district server(s) or the district’s hosted
site. To help provide current and accurate information, the District has developed some guidelines and policies for publishing web content.
These guidelines contain resources and documents related to publishing on the World Wide Web using the Ellensburg School District network. The guidelines define the roles of responsible participants who publish on the Web. Questions about these guidelines or updates
should be forwarded to the Director of Information Technology.
STANDARDS FOR ALL WEB PUBLISHING
Material appropriate for placement on the Ellensburg District website includes information about the District, department activities or
services, schools, teachers or classes, student projects and student extracurricular organizations. Educational resources for staff, students and the community may also be published online. Personal information, not related to education, will not be accepted on the Ellensburg District website. All content published via the Ellensburg School District network must comply with the following:
1.
All publications must comply with state, federal, and international laws concerning copyright, intellectual property rights and legal
uses of network computers.
2.
All publications must comply with Board policies, administrative regulations, these web publishing guidelines, and other District
guidelines provided for specific levels of publishing.
3.
All District web publications will reside primarily on the District's network server(s) or hosted server(s).
4.
The Ellensburg School District makes every effort to insure that all links are operational; all information is accurate, appropriate,
and of high quality. The District expects that standards are met. The viability of links that are not created through our District cannot be guaranteed.
DISTRICT PUBLISHING EXPECTATIONS
1.
All District web pages should meet goals of high quality in both style and presentation.
2.
Correct grammar and spelling are expected. All information must be verifiable.
3.
Publications must include a statement of copyright when appropriate and indicate that permission has been secured when including copyrighted materials.
4.
All publications must include the District email address of the adult maintaining the page. If a student is the publisher, the sponsoring staff member's email must be included as the responsible person. No student email addresses, whether a personal or District
account, may be listed on any web page. Only Ellensburg School District staff members may act as student sponsors.
5.
Pages will be maintained by the organization and that if the framework and content guidelines are not adhered to, the web page
and/or the link to the organization's web site will be removed from the District server or District web pages.
6.
Biographical information (i.e. personal address, phone number, age, personal email address) of students, staff, parents/guardians
or volunteers is not permitted to be published on District web pages unless specific permission is given.
7.
The following disclaimer must be posted on any page with internet links to appropriate web sites such as OSPI, local library, PTSA,
etc., or District supportive outside links.
Disclaimer: The District cannot be held accountable for content of pages beyond the District website,
however the links provided are considered student appropriate.
Non-Discrimination - Board Policy 3210 - Students
As specified by RCW 49.60, Law Against Discrimination, the District shall provide equal educational opportunity and treatment for all students in all aspects of the academic and activities program. District programs shall be free from sexual harassment.
The Superintendent shall provide for the annual evaluation, periodic surveys, annual notice and complaint procedures as required by law to
insure that there is in fact equal opportunity for all students in the District.
The Board shall designate a staff member to serve as affirmative action/ Title IX Compliance Officer.
Contact Information: District Superintendent/Title IX Officer, 1300 East Third Avenue, Ellensburg, WA 98926. Phone: 509-925-8000
Non-Discrimination - Board Procedure 3210 - Students
Students and/or parents, staff or other individuals acting on behalf of students of the District are eligible to participate in this complaint
procedure. This complaint procedure is designed to assure that the resolution of real or alleged violations shall be directed toward a just
solution that is satisfactory to the complainant, the administration and the Board of Directors. This grievance procedure shall apply to the
general conditions of nondiscrimination policy (Policy No. 3210) and more particularly to policies dealing with guidance and counseling
(Policy No. 2140), co-curricular program (Policy No. 2150), and curriculum development and instructional materials (Policy No. 2020). As
used in this procedure,
“Grievance” shall mean a complaint which has been filed by a complainant (a student, an employee, a parent or guardian) relating to alleged
violations of any anti-discrimination law including Title IX regulations and Washington Administrative Code (WAC) 392-190 or Section 504
of the Rehabilitation Act of 1973, or Title VII of the Civil Rights Act of 1964.
A complaint shall mean a charge alleging specific acts, conditions or circumstances, which are in violation of the anti-discrimination laws. A
respondent shall mean the person alleged to be responsible or who may be responsible for the violation alleged in the complaint.
The primary purpose of this procedure is to secure an equitable solution to a justifiable complaint. To this end, specific steps shall
be taken:
Level One
Prior to the filing of a written complaint, the complainant or affirmative action officer may request a meeting with the respondent alleged
to be directly responsible for the violation and/or person with the immediate supervisor who is related to the complaint. These persons
shall make reasonable efforts to meet with any student or student representative, and the Title IX Officer to discuss the issues that the
student or student representative may wish to bring to their attention. Such a meeting shall be at the option of the complainant. If unable
to resolve this issue at this meeting, the complainant may submit a written complaint to the Title IX officer.
Level Two
The complaint must be signed by the complaining party and set forth the specific acts, conditions, or circumstances alleged to be in violation. The officer shall investigate the allegations set forth within 30 calendar days of the filing of the charge. The officer shall provide the
Superintendent with a full written report of the complaint and the results of the investigation. The Superintendent shall respond in writing
to the complainant as expeditiously as possible, but in no event later than 30 calendar days following receipt of the written complaint. The
Superintendent shall state that the District either:
1.
Denies the allegations contained in the written complaint received by the District; or
2.
Shall implement reasonable measures to eliminate any such act, condition or circumstance.
Such corrective measures deemed necessary shall be instituted as expeditiously as possible, but in no event later than 30 calendar days
following the Superintendent's mailing of a written response to the complaining party.
Level Three
If a complainant remains aggrieved as a result of the action or inaction of the Superintendent in resolving a complaint, the complainant
may appeal to the Board of the District by filing a written notice of appeal with the secretary of the Board by the 10th calendar day following:
1.
The date upon which the complainant received the Superintendent's response, or
2.
The expiration of the 30-calendar day response period stated in Level Two, whichever occurs first.
The Board shall schedule a hearing to commence by the 20th calendar day following the filing of the written notice of appeal. Both parties
shall be allowed to present such witnesses and testimony as the Board deems relevant and material. The Board shall render a written decision by the 10th calendar day following the termination of the hearing and shall provide a copy to the complainant.
Level Four
In the event a complainant remains aggrieved with the decision of the Board, the complainant may appeal the decision to any federal or
state agency empowered with the authority to resolve such complaint.
Preservation of Records
The files containing copies of all correspondence relative to each complaint communicated to the District and the disposition, including
any corrective measures instituted by the District, shall be retained in the office of the Title IX compliance officer for a period of 5 years.
Non-Discrimination and Affirmative Action - Policy 5010 - Personnel




Prohibition of Harassment, Intimidation and Bullying - Board Policy 3207
The District is committed to a safe and civil educational environment for all students, employees, parents/legal guardians, volunteers and patrons, that is free from harassment, intimidation
or bullying. “Harassment, intimidation or bullying” means any intentionally written message or
image, including those that are electronically transmitted, verbal, or physical act, including but
not limited to one shown to be motivated by color, religion, ancestry, national origin, gender,
sexual orientation, including gender expression or identity, mental or physical disability, or other
distinguishing characteristics, when an act:




Physically harms a student or damages the student’s property;
Has the effect of substantially interfering with a student’s education;
Is so severe, persistent, or pervasive that it creates an intimidating or threatening
educational environment;
Has the effect of substantially disrupting the orderly operation of the school.
Nothing in this section requires the affected student to actually possess a characteristic that is a basis for the harassment, intimidation, or
bullying.
“Other distinguishing characteristics” can include but are not limited to: physical appearance, clothing or other apparel, socio-economic
status and weight.
“Intentional acts” refers to the individual’s choice to engage in the act rather than the ultimate impact of the action(s).
Behaviors/Expressions
Harassment, intimidation or bullying can take many forms including, but not limited to, slurs, rumors, jokes, innuendos, demeaning comments, drawings, cartoons, pranks, gestures, physical attacks, threats, or other written, oral or physical or electronically transmitted messages or images.
This policy, required by the State, is not intended to prohibit expression of religious, philosophical, or political views, provided that the expression does not substantially disrupt the educational environment. Many behaviors that do not rise to the level of harassment, intimidation or
bullying may still be prohibited by other District policies or building, classroom, or program rules.
Training
This policy is a component of the District’s responsibility to create and maintain a safe, civil, respectful and inclusive learning community
and shall be implemented in conjunction with comprehensive training of staff and volunteers.
Prevention
The District will provide students with strategies aimed at preventing harassment, intimidation and bullying. In its efforts to train students,
the District will seek partnerships with families, law enforcement and other community agencies.
Interventions
Interventions are designed to remediate the impact on the targeted student(s) and others impacted by the violation, to change the
behavior of the perpetrator, and to restore a positive school climate.
The District will consider the frequency of incidents, developmental age of the student, and severity of the conduct in determining intervention strategies. Interventions will range from counseling, correcting behavior and discipline, to law enforcement referrals.
Retaliation/False Allegations
Retaliation is prohibited and will result in appropriate discipline. It is a violation of this policy to threaten or harm someone for reporting
harassment, intimidation or bullying.
It is also a violation of District policy to knowingly report false allegations of harassment, intimidation, and bullying. Students or employees will not be disciplined for making a report in good faith. However, persons found to
knowingly report or corroborate false allegations will be subject to appropriate discipline.
Compliance Officer
The Superintendent will appoint a compliance officer as the primary district contact to receive copies of all formal
and informal complaints and ensure policy implementation. The name and contact information for the compliance officer will be communicated throughout the District.
The Superintendent is authorized to direct the implementation of procedures addressing the elements of this
policy.
Dr. Paul Farris, Superintendent, 925-8013, pfarris@eburg.wednet.edu
Prohibition of Harassment, Intimidation and Bullying - Procedure 3207
Informal Complaint Process: Anyone may use informal procedures to report and resolve complaints of harassment, intimidation or bullying. At the building level, programs may be established for receiving anonymous complaints. Such complaints must be appropriately investigated and handled consistent with due process requirements. Informal reports may be made to any staff member, although staff
shall always inform complainants of their right to, and the process for, filing a formal complaint. Staff shall also direct potential complainants to an appropriate staff member who can explain the informal and formal complaint processes and what a complainant can expect.
Staff shall also inform an appropriate supervisor or designated staff person when they receive complaints of harassment, intimidation, or
bullying, especially when the complaint is beyond their training to resolve or alleges serious misconduct.
Informal remedies include an opportunity for the complainant to explain to the alleged perpetrator that the conduct is unwelcome, disruptive or inappropriate, either in writing or face-to-face; a statement from a staff member to the alleged perpetrator that the alleged conduct
is not appropriate and could lead to discipline if proven or repeated; or a general public statement from an administrator in a building reviewing the District harassment, intimidation and bullying policy without identifying the complainant. Informal complaints may become
formal complaints at the request of the complainant, parent, guardian, or because the District believes the complaint needs to be more
thoroughly investigated.
Formal Complaint Process: Anyone may initiate a formal complaint of harassment, intimidation or bullying, even if the informal complaint
process is being utilized. Complainants should not be promised confidentiality at the onset of an investigation. It cannot be predicted what
will be discovered or what kind of hearings may result. Efforts should be made to increase the confidence and trust of the person making
the complaint. The District will fully implement the anti-retaliation provisions of this policy to protect complainant(s) and witness(es). Student complainants and witnesses may have a parent or trusted adult with them, if requested, during any District-initiated investigatory
activities. The Superintendent or designated compliance officer (hereinafter referred to as the compliance officer) may conclude that the
District needs to conduct an investigation based on information in their possession regardless of the complainant's interest in filing a formal complaint. The following process shall be followed:

All formal complaints shall be in writing. Formal complaints shall set forth the specific acts, conditions or circumstances alleged
to have occurred that may constitute harassment, intimidation or bullying. The compliance officer may draft the complaint based
on the report of the complainant, for the complainant to review and sign.

Regardless of the complainant's interest in filing a formal complaint, the compliance officer may conclude that the District needs
to draft a formal complaint based upon the information in the officer's possession.

The compliance officer shall investigate all formal, written complaints of harassment, intimidation or bullying, and other information in the compliance officer's possession that the officer believes requires further investigation.

When the investigation is completed the compliance officer shall compile a full written report of the complaint and the results of
the investigation. If the matter has not been resolved to the complainant's satisfaction, the Superintendent shall take further action on the report.

The Superintendent or designee, who is not the compliance officer, shall respond in writing to the complainant and the accused
within thirty days, stating:
1. That the District intends to take corrective action; or
2. That the investigation is incomplete to date and will be continuing; or
3. That the District does not have adequate evidence to conclude that bullying, harassment or intimidation occurred.

Corrective measures deemed necessary will be instituted as quickly as possible, but in no event more than thirty days after the
Superintendent's written response, unless the accused is appealing the imposition of discipline and the District is barred by due
process considerations or a lawful order from imposing the discipline until the appeal process is concluded.

If a student remains aggrieved by the Superintendent's response, the student may pursue the complaint as one of discrimination
pursuant to Policy 3210, Nondiscrimination or a complaint pursuant to Policy 4220, Complaints Concerning Staff or Programs.
A fixed component of all District orientation sessions for employees, students and regular volunteers shall introduce the elements of this
policy. Staff will be provided information on recognizing and preventing harassment, intimidation or bullying. Staff shall be fully informed
of the formal and informal complaint processes and their roles and responsibilities under the policy and procedure. Certificated or professionally licensed staff shall be reminded of their legal responsibility to report suspected child abuse, and how that responsibility may be
implicated by some allegations of harassment, intimidation or bullying. Classified employees and regular volunteers shall get the portions
of this component of orientation relevant to their rights and responsibilities.
Students will be provided with age-appropriate information on the recognition and prevention of harassment, intimidation and bullying,
and their rights and responsibilities under this and other District policies and rules at student orientation sessions and on other appropriate
occasions, which may include parents. Parents shall be provided with copies of this policy and procedure and appropriate materials on the
recognition and prevention of harassment, intimidation and bullying.
Pupil Rights and Responsibilities - Board Policy 3200
This statement of the Pupil Rights and Responsibilities is intended to provide an understandable summary of the discipline regulations
for the Ellensburg School District. The disciplinary procedures used in each building have been developed in cooperation with the respective parent groups and faculties under the leadership of the building principal. Because there are so many specific policies, this document does not include all rules, codes and laws related to public schools, but is an attempt to outline the basic regulations governing
students and school district employees. A full text of these is available from any building or the Ellensburg School District Office.
Each school district in the State of Washington must distribute its rules for misconduct which relate to discipline, suspension and expulsion. These must have substantial relationship to the lawful maintenance and operation of the school district protecting the health and
safety of students and employees.
Terms Defined:
2.01
“Discipline” shall mean all forms of corrective action or punishment other than suspension and expulsion and shall include the
exclusion of a student from a class or activity by a teacher or administrator for a period of time not exceeding the balance of the
immediate class, subject, or activity period: PROVIDED, that the student is in the custody of a school district employee for the
balance of such period.
2.02
“Suspension” shall mean a denial of attendance from any single class or at any full schedule of classes.
2.02.01 “Short-term suspension” shall mean a suspension for any portion of a calendar day up to and not exceeding five consecutive
school days.
2.02.03 “Long-term suspension” shall mean a suspension which exceeds a “short-term suspension” as defined in this section.
2.03
“Expulsion” shall mean a denial of attendance for an indefinite period of time.
Student Rights:
In addition to other rights established by state law, each student served by the common school district shall possess those substantive rights guaranteed by the United States Constitution and federal law.
DISCIPLINE MAY BE IMPOSED ON ANY STUDENT FOR VIOLATING THE RULES OF THE SCHOOL DISTRICT THAT HAVE BEEN ESTABLISHED
UNDER AND LIMITED BY WAC 180-40-225. These are outlined in detail in the District’s Pupil Rights and Responsibilities statement
which is available from the school building offices or District Office.
Recent legislation provides for “any student who creates a disruption of the educational process in violation of the building disciplinary
standards while under a teacher’s immediate supervision may be excluded by the teacher from his or her individual classroom and instructional or activity area for all or any portion of the balance of the school day or until the principal or designee and teacher have conferred, whichever occurs first.”
Dangerous Weapons Policy - Board Policy 4210
The Ellensburg School District has adopted a policy, consistent with state law, which makes it a violation for a person to
carry firearms and/or dangerous weapons onto school premises, school-provided transportation or into school facilities.
Our campuses are posted as “Gun Free Zones”, as required by the Revised Code of Washington directive, to help make
school premises safe zones.
A student found in possession of a firearm or dangerous weapon on school premises, school-provided transportation, or at a
school sponsored event shall be subject to expulsion from the Ellensburg School District and Washington’s public schools
for a period of one year. The law also requires notification of the police and subjects the individual to a criminal code violation.
Notification of Threats of Violence or Harm - Board Policy 4314
Students and school employees who are subjects of threats of violence or harm shall be notified of the threats in a timely
manner. Parents shall be included in notifications to students who are subjects of threats of violence or harm. Timing and
details of the notice will be as extensive as permitted by the federal Family Educational Rights and Privacy Act, other legal
limitations and the circumstances.
Title IX NOTIFICATION
The Ellensburg School District No. 401 complies with all federal rules and regulations and does not discriminate on basis
of race, color, national origin, sex, sexual orientation including gender expression or identity, creed, religion, age, veteran
or military status, disability, or the use of a trained dog guide or service animal by a person with a disability and provides
equal access to the Boy Scouts of America and other designated youth groups. Inquiries regarding compliance procedures
may be directed to the School District Title IX Officer, Paul Farris, Ph.D., and/or the Section 504 Coordinator, 1300 East
Third Avenue, Ellensburg, WA 98926 or phone (509) 925-8000.
Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. They are:
1. The right to inspect and review the student’s education records within 45 days of the day the school receives a request
for access. Parents or eligible students should submit to the school principal (or appropriate school official) a written request that
identifies the record they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
2. The right to request the amendment of the student’s education records that the parent or eligible student believes are
inaccurate or misleading. Parents or eligible students may ask the school to amend a record that they believe is inaccurate or misleading. They should write the school principal (or appropriate official), clearly identify the part of the record they want changed and
specify why it is inaccurate or misleading.
If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent
or eligible student of the decision and advise them to their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student’s education records,
except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is
disclosure to school officials with legitimate educational interests. A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a
person serving on the school board; a person or company with whom the school has contracted to perform a special task (such as an
attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or
grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll. (Note: FERPA requires a school district to make a reasonable attempt to notify the parent or eligible
student of the records request unless it states in its annual notification that it intends to forward records on request.)
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply
with the requirements of FERPA.
Protection of Pupil Rights Amendment (PPRA)
PPRA affords parents and students who are 18 or emancipated minors (“eligible students”) certain rights regarding conduct of surveys, collection and use of information for marketing purposes, and certain physical
exams. These include the right to:
• Consent before students are required to submit to a
survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S.
Department of Education:
1. Political affiliations or beliefs of the student or student’s parent;
2. Mental or psychological problems of the student or
student’s family;
3. Sex behavior or attitudes;
4. Illegal, anti-social, self-incriminating or demeaning
behavior;
5. Critical appraisals of others with whom respondents
have close family relationships;
6. Legally recognized privileged relationships, such as
with lawyers, doctors or ministers;
7. Religious practices, affiliations or beliefs of the student or parents; or
8. Income, other than as required by law to determine
program eligibility.
Receive notice and an opportunity to opt a student out of:
1. Any other protected information survey, regardless of
funding;
2. Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent and not necessary to
protect the immediate health and safety of a student,
except for hearing, vision or scoliosis screenings, or
any physical exam or screening permitted or required
under State law; and
3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to
others.
Inspect, upon request and before administration or use:
1. Protected information surveys of students;
2. Instruments used to collect personal information from
students for any of the above marketing, sales, or other
distribution purposes; and
3. Instructional material used as part of the educational
curriculum.
McKinney-Vento Homeless Assistance Act - Board Policy 3115
Homeless Students: Enrollment Rights and Services
To the extent practical and as required by law, the District will work with homeless students and their families to provide stability in school
attendance and other services. Special attention will be given to ensuring the enrollment and attendance of homeless students not currently
attending school.
Homeless students will be provided District services for which they are eligible, including Head Start and comparable pre-school programs, Title
I, similar state programs, special education, bilingual education, vocational and technical education programs, gifted and talented programs and
school nutrition programs.
Homeless students are defined as lacking a fixed, regular and adequate nighttime residence, including those students who are:
1.
2.
3.
4.
5.
6.
7.
8.
Sharing the housing of other persons due to loss of housing or economic hardship;
Living in motels, hotels, trailer parks or camping grounds due to the lack of alternative adequate accommodations;
Living in emergency or transitional shelters;
Abandoned in hospitals;
Awaiting foster care placement;
Living in public or private places not designed for or ordinarily used as regular sleeping accommodation;
Living in cars, parks, public spaces, abandoned buildings, substandard housing, transportation stations or similar settings; or
Migratory children living in conditions described in the previous examples.
The Superintendent will designate an appropriate staff person to be the District’s liaison for homeless students and their families.
According to the child’s or youth’s best interest, homeless students will continue to be enrolled in their school of origin while they remain
homeless or until the end of the academic year in which they obtain permanent housing. Instead of remaining in the school of origin, parents or
guardians of homeless students may request enrollment in the school in the attendance area the student is actually living.
Attendance options will be made available to homeless families on the same terms as families resident in the District, including attendance rights
acquired by living in attendance areas, other student assignment policies, and intra and inter-district choice options.
If there is an enrollment dispute, the student will be immediately enrolled in the school in which enrollment is sought, pending resolution of the
dispute. The parent or guardian will be informed of the District’s decision and their appeal rights in writing. The District’s liaison will carry out
dispute resolution as provided by state policy. Unaccompanied youth will also be enrolled pending resolution of the dispute.
Once the enrollment decision is made, the school will immediately enroll the student, pursuant to District policies. However, enrollment may not
be denied or delayed due to the lack of any document normally required for enrollment, including academic records, medical records, proof of
residency, mailing address or other documentation. If the student does not have immediate access to immunization records, the student will be
admitted under a personal exception.
Students and families should be encouraged to obtain current immunization records or immunizations as soon as possible, and the District liaison
is directed to assist. Records from the student’s previous school will be requested from the previous school pursuant to District policies.
Emergency contact information is required at the time of enrollment consistent with District policies, including compliance with the state’s
address confidentiality program when necessary. However, emergency contact information cannot be demanded in a form or manner that creates
a barrier to enrollment and/or attendance at school.
Homeless students are entitled to transportation to their school of origin or the school where they are to be enrolled. If the school of origin is in a
different district or a homeless student is living in another district but will attend his or her school of origin in this District, the districts will
coordinate the transportation services necessary for the student or will divide the costs equally.
The District’s liaison for homeless students and their families will coordinate with local social service agencies that provide services to homeless
children and youths and their families; other school districts on issues of transportation and records transfers; and state and local housing
agencies responsible for comprehensive housing affordability strategies. This coordination includes providing public notice of the educational
rights of homeless students where such children and youth receive services under the McKinney-Vento Act, such as schools, family shelters and
soup kitchens. The District’s liaison will also review and recommend amendments to District policies that may act as barriers to the enrollment of
Use of Reasonable Force - Board Policy 3246
It is the policy of the Ellensburg School District Board of Directors that the District maintains a safe learning environment while treating all students with dignity and
respect. All students in the District will remain free from the unreasonable use of force.
District staff may use reasonable force, isolation or restraint to maintain order or to prevent a student from harming him/herself, other students and school staff or
property.
Physical force is reasonable when needed to prevent or minimize imminent bodily injury or substantial or great bodily harm to self or others. If de-escalation interventions have failed or are inappropriate, reasonable physical force may be used to protect District property.
Use of a restraint device or chemical spray is reasonable only under the following conditions and only when used by authorized and trained District staff after deescalation interventions have failed or are inappropriate:
A. If the student’s behavior poses a threat of imminent bodily injury or substantial or great harm to self or others; or
B. To prevent significant property damage.
Physical Force, restraint devices, chemical spray or less than lethal devices will not be used as a form of discipline or punishment.
This policy is intended to address students enrolled in the District and not intended to prevent or limit the use of reasonable force or restraint as necessary with other
adults or youth from outside the school as allowed by law.
The Superintendent will annually report to the Board on the use of force. The Superintendent or a designee will develop procedures to implement this policy.
Individuals with Disabilities Education Act (IDEA)
The Individuals with Disabilities Education Act (IDEA) (formerly called P.L. 94-142 or the Education for all Handicapped Children
Act of 1975) requires public schools to make available to all eligible children with disabilities a free appropriate public education in the least restrictive environment appropriate to their individual needs.
IDEA requires public school systems to develop appropriate Individualized Education Programs (IEP's) for each child. The specific special education and related services outlined in each IEP reflect the individualized needs of each student.
IDEA also mandates that particular procedures be followed in the development of the IEP. Each student's IEP must be developed by a team of knowledgeable persons and must be at least reviewed annually. The team includes the child's teacher; the
parents, subject to certain limited exceptions; the child, if determined appropriate; an agency representative who is qualified
to provide or supervise the provision of special education; and other individuals at the parents' or agency's discretion.
If parents disagree with the proposed IEP, they can request a due process hearing and a review from the State educational
agency if applicable in that state. They also can appeal the State agency's decision to State or Federal court. For more information, contact:
Office of Special Education and Rehabilitative Services
U.S. Department of Education—400 Maryland Avenue, S.W.
Washington, D.C. 20202-7100 www.ed.gov/about/offices/list/osers/osep
(202) 245-7468 (voice TTY)
Special Education and Related Services for Eligible Students - Board Policy 2161
The District recognizes that students whose disabilities adversely impact educational performance and who require specially designed
instruction can improve their educational performance when they receive special education and related services tailored to fit their
needs. The District adopts the state’s full educational opportunity goal to provide students in need of special education services with a
free appropriate public education.
Special Education programs for students eligible for special education shall be an integral part of the general education programs of this
District and shall be operated in compliance with federal and state requirements governing special education. The District will provide a
continuum of placement options which may include services within and outside the District depending on the student’s needs.
Not all students with disabilities are eligible for special education services. The needs of those students will be addressed individually
and, if appropriate, the student will be provided accommodations or modifications required under Section 504 of the Rehabilitation Act in
accordance with district policy and procedures.
Mediation or Resolution Agreements
The Board of Directors authorizes the Superintendent or a designee to bind the District to a mediation or resolution agreement.
Certificate of Attendance
In order to participate in commencement exercises, students must have met the minimum criteria for graduation prior to the date of the
exercise and otherwise be in good standing with their school through the commencement date. Minimum criteria for participation may be
adjusted for students with an IEP whose disabilities have impacted their opportunity to accumulate credits.
Each student’s IEP team will determine the student’s graduation plan, including graduation date. IEP students who have attended four
years of high school and need additional time to complete IEP goals and/or credits may request participation in commencement exercises. IEP students will receive a certificate of attendance until they complete their credits for graduation.
The District Superintendent shall develop and maintain special education procedures necessary to implement this policy. This policy and
the procedures shall be available to the public.
Section 504 — Board Policy 2162
It is the policy of the Ellensburg School District to be in compliance with Section 504 of the Rehabilitation Act of 1973 which
states: “No otherwise qualified individual with disabilities in the United States…shall, solely by reason of his/her disability, be
excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance under any program or activity conducted by any executive agency or by the United States Postal Service.”
Health Curriculum
The Ellensburg School District’s health curriculum includes health topics that can be of a sensitive nature. The
school district believes that parents actively involved in health education are the most valuable source of health information. Positive role models and family discussion of health topics help children and youth develop a wide range of
healthy habits.
This curriculum outline provides parents and interested community members with the scope and the sequence of
health topics taught in kindergarten through twelfth grades. If you would like more information or to review the classroom
materials, contact your building principal with that request.
In addition, both the AIDS Omnibus bill of 1988 and the Healthy Youth Act allow parents and guardians to opt-out
of HIV/AIDS, maturation, and sexual health instruction. If you would like to exercise this option, you may download the opt
-out form and return it to your building principal. Please note that State law requires that the curriculum materials must
be previewed before requesting to opt-out of HIV/AIDS education.
Health, Family Life and Sex Education
The Ellensburg School District is setting policy to legally address ESSB 5297, passed by 2007 Legislature. ESSB 5297
relates to medically and scientifically accurate sexual health education in schools. The law is known as the Healthy Youth
Act (HYA).
The Healthy Youth Act does not require schools to provide sexuality education. However, if a school does provide such
instruction, the school must assure that the instruction is medically and scientifically accurate, is age appropriate, is appropriate for students regardless of gender, race, disability status or sexual orientation (legal definition of discrimination),
and include information about abstinence and other methods of preventing unintended pregnancy and sexually transmitted diseases.
The State of Washington, in response to legislative action known as the Healthy Youth Act, has decreed the following:
Health, family life, sex education and human sexuality including information about parts of the body, the study of the anatomy and the physiology of human reproduction, and characteristics or qualities that distinguish between maleness and
femaleness may be included in the instructional program as appropriate to the grade level and course of study.
Interested parents and community groups shall be encouraged to become involved in the planning, development, evaluation and revision of any instruction in sex education and human sexuality offered as a part of the school program.
Parents may ask to review the materials to be used and may, in writing, request that their child be excluded from sex education and human sexuality classes. The Superintendent shall distribute forms to parents who wish to exercise this right.
Students who are excused shall be provided alternative educational opportunities.
The Ellensburg School District Board of Directors commit to the following:
(1) The decision as to whether or not a program about sex education or human sexuality is to be introduced into
the common schools is a matter for determination at the District level by the local school board, the duly elected representatives of the people of the community.
(2) The Ellensburg School District shall involve parents and school district community groups in the planning,
development, evaluation, and revision of curriculum and instruction in sex education and human sexuality offered as a
part of the school program.
(3) Any parent or legal guardian who wishes to have his/her child excused from any planned instruction in sex
education or human sexuality may do so upon filing a written request with the school District Board of Directors or its designee, and the Board of Directors or its designee shall make available the appropriate forms for such requests. Alternative educational opportunities shall be provided for those excused.
The Board accepts the following definitions:
(a) Sex education is defined as the study of the anatomy and the physiology of human reproduction.
(b) Human sexuality is defined as the characteristics or qualities that distinguish between maleness and femaleness. It includes the physiological, psychological and sociological processes experienced by an individual.
Student Immunizations and Life Threatening Conditions - Board Policy 3413
Immunizations
In order to safeguard the school community from the spread of certain communicable diseases and in recognition that prevention is a
means of combating the spread of disease, the Board requires a student to present evidence of his/her having been immunized against the
following diseases as recommended by the State Board of Health: diphtheria, pertussis (whooping cough), tetanus, poliomyelitis, measles,
rubella, mumps, hepatitis B, varicella (chickenpox) for children under thirteen years of age and haemophilus influenzae type B disease. A
student satisfies the measles requirement upon a health care provider’s verification that the student has had measles (rubeola).
Life-Threatening Health Conditions
Prior to attendance at school, each child with a life-threatening health condition shall have the necessary medication and nursing care plan
on file at the student’s school which addresses the medical services to be performed. A life-threatening health condition means a condition
that will put the child in danger of death during the school day if medication and/or a nursing care plan providing authority to a registered
nurse are not in place. Following submission of the medication or treatment order, a nursing plan shall be developed.
Students who have a life-threatening health condition and no medication or treatment order presented to the school shall be excluded from
school, to the extent that the District can do so consistent with federal requirements for students with disabilities under the Individuals with
Disabilities Act and Section 504 of the Rehabilitation Act of 1973, and pursuant to the following due process requirements:
A.
B.
C.
D.
E.
F.
Written notice to the parents, guardians or persons in loco parentis delivered to the parents in person or by certified mail.
Notice of the applicable laws, including a copy of the laws and rules.
The order that the student shall be excluded from school immediately and until a medication or treatment order is presented.
Describe the rights of the parents and student to a hearing, the hearing process and explain that the exclusion continues until the
medication or treatment plan is presented or the hearing officer determines that the student should no longer be excluded from
school.
If the parents request a hearing, the District shall schedule one within three school days of receiving the request, unless more time is
requested by the parents.
The hearing process shall be consistent with the procedures established for disciplinary cases pursuant to Chapter 180-40 WAC.
Wellness and Nutrition - Board Policy 6700
As required by the U.S. Government, the Ellensburg School District’s School Lunch and School Breakfast Programs will follow the
U.S. Nutritional Standards and Dietary Guidelines for Americans.
The Board recognizes that childhood obesity has reached epidemic levels in Washington and throughout the country. Overweight
children are at a higher risk for developing severe long-term health problems, and overweight children are affected by discrimination, psychological stress and low self-esteem. However, research indicates that obesity and subsequent diseases are largely preventable through
diet and regular physical activity. Research also indicates that becoming physically active and maintaining a regular physical activity program significantly reduces the risk of some obesity and some cancers, diabetes and other chronic diseases.
Children who eat well-balanced meals and are healthy are more likely to learn in the classroom. The Board supports increased
emphasis on nutrition as well as physical activity at all grade levels to enhance the well-being of our District’s youth. Therefore, it is the
policy of the Board to: A) Provide students access to nutritious food, B) Provide opportunities for physical activity and developmentally
appropriate exercise, and C) Provide accurate information related to these topics.
Student Health Insurance
It is important for parents to understand that the Ellensburg School District does not provide medical insurance for student injuries. However, the District does provide you an opportunity to participate in a voluntary medical/health insurance program, available for purchase
through Meyers-Stevens & Toohey and Co., Inc. The brochure for this plan is included in your students back to school packet. Please take
a moment to review this information so that you can determine if you would benefit from this program.
Medication at School - Board Policy 3416
Any oral medication, over the counter or prescribed, may be dispensed to students on a scheduled or emergency basis providing a medication authorization is completed by a parent and health care provider or dentist. Requests shall be valid for not more than the current
school year. The prescribed medication must be properly labeled and be contained in the original prescription container. “Authorization
for Administration of Oral Medication” forms are available at school offices.
IMMUNIZATIONS - EXEMPTION
A MESSAGE FROM THE KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT
507 North Nanum Street, Suite 201, Ellensburg WA 98926
509-962-7515
On May 10, 2011, Governor Gregoire signed a bill that requires a parent or guardian to visit a licensed health care provider before exempting their child from vaccinations required for school. An exception is allowed for those who demonstrate
membership in a church or religious body that does not believe in medical treatment.
The purpose of the visit is for the parent or guardian to receive information about the benefits and risks of immunization
before choosing not to immunize.
Officials at Washington State Department of Health hope that the law will help to reduce vaccine exemption rates at
school entry.
A recent publication from the Centers for Disease Control and Prevention (CDC) states that Washington State kindergartners have the highest exemption rate in the country, with 6.2 percent of kindergarten students submitting a parentsigned exemption for one or more vaccines. Exemption rates have doubled in Washington over the past 10 years.
“Kids who aren’t fully immunized aren’t fully protected,” said Secretary of Health Mary Selecky in a recent press release.
Unimmunized children are more likely to get and spread diseases that vaccines can prevent.
PLEASE CONTACT YOUR CHILD’S SCHOOL OR THE KITTITAS COUNTY HEALTH DEPARTMENT FOR MORE INFORMATION.
Aids Prevention Education - Board Policy 2126
As required by the State of Washington, the life-threatening dangers of acquired immunodeficiency syndrome (AIDS)
and its prevention shall be taught in the District. AIDS prevention education shall be limited to the discussion of the lifethreatening dangers of the disease, its spread and prevention. Students shall receive such education at least once each
school year beginning no later than the fifth grade.
The AIDS prevention education program shall be developed in consultation with teachers, administrators, parents and
other community members including, but not limited to, persons from medical, public health and mental health organizations and agencies. The curricula and materials used in the AIDS education program may be the model curricula and
resources available through SPI or, if developed by the school district, be approved for medical accuracy by the office on
AIDS. District-developed curricula shall be submitted to the office on AIDS accompanied by an affidavit of medical accuracy stating that the material in the district-developed curricula has been compared to the model curricula for medical
accuracy and that in the opinion of the District, the district-developed materials are medically accurate. Upon submission of the affidavit and curricula, the District may use these materials until the approval procedure to be conducted by
the office of AIDS has been completed.
At least one month before teaching AIDS prevention education in any classroom, the District will conduct, during convenient hours for the parents and guardians of students, at least one presentation concerning the curricula and materials that will be used for such education. The parents and guardians shall be notified of the presentation. The curricula
and materials shall be available for inspection. No student may be required to participate in AIDS prevention education
if the student's parent or guardian, having attended one of the District presentations, objects in writing to participation.
The curriculum for AIDS prevention education shall be designed to teach students which behaviors place a person dangerously at risk of infection by the human immunodeficiency virus (HIV) and methods to avoid such risk including, at
least:
A. The dangers of drug abuse, especially that involving the use of hypodermic needles; and
B. The dangers of sexual intercourse, with or without condoms.
The program of AIDS prevention education shall stress the life-threatening dangers of contracting AIDS and shall stress
that abstinence from sexual activity is the only certain means for the prevention of the spread or contraction of the
AIDS virus through sexual contact. The instruction shall also stress that condoms and other artificial means of birth
control are not a certain means of preventing the spread of the AIDS virus and reliance on condoms puts an individual
at risk for exposure to the disease.
Asbestos Hazard Emergency Response Act - Board Policy 6890
Each year the School District is required by the Asbestos Hazard Emergency Response Act (AHERA) to inform the public
about the presence of asbestos containing materials in our buildings. Since this is a serious concern and the District has been active
in complying with the AHERA requirements, this notice is given annually to all who use our facilities.
The District had our facilities inspected by an accredited asbestos inspector, Northern Engineering and Testing, during the
summer of 1988. He located, sampled and rated the condition and hazardous potential of all material in our facilities suspected of
containing asbestos. The inspection and laboratory analysis records were turned over to the District. They developed management
plans for each of our buildings, which outlines this notification letter, the education and training of our employees, a set of plans and
procedures designed to minimize the disturbance of the asbestos containing materials, and the plans for regular surveillance of the
designated areas.
During the summer of 1992, Asbestos Removal Technologies (ART) was hired to do the three-year re-inspection of all facilities and update the management plans. They completed on-site inspections of all known locations and inspected other suspected
areas that were brought to their attention. They also supervised the removal of ACMs from the Lincoln tunnels. An audit by the Environmental Protection Agency was completed during the spring of 1993. In May of 1995, the Ellensburg School District had to hire an
outside firm with proper licensing to conduct another three-year inspection. Asbestos Removal Technologies was hired to do the
1995 inspection. This inspection must include any new suspect materials to be sampled, tested, and the necessary reporting of
those results. This same firm was hired, during the summer of 1995, as the Designer/Planner to remove approximately 915 square
feet of asbestos flooring from the Mt. Stuart annex.
Fulcrum Environmental was hired in the summer of 2002, to re-inspect all of the facilities and update the management
plans. A copy of the management plan is available for your inspection, in the Maintenance Building, during regular office hours and
in each building. The District’s maintenance staff maintains a regular inspection schedule as outlined in the plans. All inquiries regarding the plan, or our ongoing maintenance efforts, should be directed to the Maintenance Supervisor.
We have implemented the plan and are intent on continuing to comply with federal, state and local regulations. We are
taking those steps necessary to ensure a healthy and safe environment in which to learn and work.
following areas have Asbestos Contains Materials (ACMs):
Lincoln:
Morgan:
EHS:
Mt. Stuart:
Valley View:
Transportation
Center:
Floor tile and trim Board; insulation material on thermal supply, air circulation, boiler, and hot water tanks.
Insulation material on thermal supply system, boiler, hot water tank and transit pipe in tunnel; slip sheet on part
of old roof.
Insulation material on selected areas of the thermal supply system; vinyl floor tile; trim Board and the new building.
Insulation on the material on thermal supply system, the boiler and the boiler sack.
Constructed “Asbestos Free” according to documents received from architects and general contractor.
Constructed “Asbestos Free” according to documents received from architects and general contractor.
Pesticide Notification - Board Procedure 6895
The District shall comply with all legal requirements for record keeping regarding the application of pesticides to school
grounds or school facilities. This includes creation of an annual summary report of pesticide usage and compliance with state Department of Agriculture rules regarding record keeping. Such records will be available on request by interested persons under the state Public Records Act and other laws.
Procedure 6895 shall be printed and distributed annually in employee handbooks and student handbooks to employees, students and parents at the start of the school year or when an employee begins work or a student enrolls.
At least 48 hours before the application of a pesticide to school facilities or school grounds, the District shall notify parents and
staff of the planned application in writing, including the heading, “Notice: Pesticide Application.” This notice shall be posted in a prominent place in the building office in addition to being provided to parents and staff. This pre-notification is not required if the school
grounds or facilities will not be occupied by students for two days following the application of the pesticide. If the application is not made
within 48 hours of the notification, another notification shall be made prior to the application. This pre-notification is not required in the
case of any emergency application of pesticides to a school facility, such as an application to control stinging pests, but full notification
shall be made as soon as possible after the application.
Following the application of a pesticide to school facilities (structures and vehicles), a sign shall be posted at the location of the
application. The notice shall be at least 8.5 x 11 inches in size, shall include the heading, “Notice: Pesticide Application,” and shall state
the product name; date, time and specific location of the application; the pest for which the application was made; and a contact name
and telephone number. The notice shall remain posted for 24 hours, or longer if required by the label of the pesticide.
Following the application of a pesticide to school grounds notice shall be posted at the location of the application and at each
primary point of entry to the grounds. The notice shall be at least 4 x 5 inches in size and state that the landscape recently has been
treated with a pesticide and provide a contact name and telephone number. The notice shall remain posted for 24 hours, or longer if required by the label of the pesticide.
These notices are not required for the application of antimicrobial pesticides (substances used to sanitize or disinfect for microbial pests: viruses, bacteria, algae and protozoa). These notices are not required for the placement of insect or rodent bait that are not
accessible to children.
Ellensburg
School District
ELLENSBURG SCHOOL DISTRICT
BOARD OF DIRECTORS
Dick Wedin, President
dwedin@eburg.wednet.edu
Curtis Bull, Vice-President
cbull@eburg.wednet.edu
Heather Hazlett, Director
hhazlett@eburg.wednet.edu
Meg Ludlum, Director
mludlum@eburg.wednet.edu
Position Vacant, Director
xxxx@eburg.wednet.edu
BOARD MEETING INFORMATION
The Board of Directors invite you to attend their meetings and be both informed and involved in your child’s education.
The Ellensburg School District Board of Directors meet on the 2 nd and 4th Monday of each month for Study Sessions. The
meetings are held at Hal Holmes Center, 209 N. Ruby, unless a different location is announced.
Regular Board meetings are held on the 2nd and 4th Wednesday of each month. Meetings are held at 7:00 p.m. in the City
Council Chambers, 501 N. Anderson Street. Regular meetings are streamed, courtesy of Ellensburg Community Television
Channel 2, and may be viewed online at www.ectv2.com shortly after each meeting ends. Meetings can also be viewed live
on Charter Channel 191.
Meeting dates, agendas, approved minutes and resolutions can be found on our website at www.ellensburg.schoolfusion.us.
It is the practice of the Board to cancel meetings that conflict with Thanksgiving, Christmas and the District’s spring vacation. Special meetings may be added as necessary.
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