Midwestern Section ASAS and Midwest Branch ADSA® March 15-18, 2015 Instructions for Abstract Submission DUE DATE: MUST BE SUBMITTED BY 11:59 p.m. CDT November 5, 2014. General Information: Members are encouraged to submit research, teaching, and extension abstracts. Oral or poster abstracts should consist of original, completed work that has not been accepted for publication in a journal. Members are encouraged to present research reports in poster sessions to expand the presentation of material, to facilitate discussion of research results among members, and to diversify the meeting format. Special dedicated poster discussion times have been planned for Tuesday and Wednesday morning in the program. All abstracts must be submitted electronically via the World Wide Web: https://www.asas.org/membership-services/asas-sections/midwest-section/meetings Instructions for submitting the abstract are available on the website. The abstract submission deadline is November 5, 2014, after the deadline, it will not be possible to submit or revise abstracts. When you submit your abstract, you will be given an abstract ID number and password. Make a note of these; they will allow you to revise your submitted abstract at any time before the deadline. Due to space restrictions, submissions are limited. Space limitations allow a maximum of 400 words. Abstracts that are too long will be rejected automatically by the system. It is recommended that all abstract components (title, body, and table) be copied directly from a word processing file. The formatting and special characters will carry over directly into the abstract system. Abstract Requirements: The author submitting the abstract is responsible for the content, the quality of the preparation, and to ensure all co-authors are properly listed on the abstract. Abstracts are required for all submitted papers, all invited papers, all Symposium presentations and all student competitions. Individual Program Committees have the responsibility of accepting or rejecting abstracts. Criteria for acceptance or rejection will include those outlined in these instructions and the “Quality Standards for Abstracts” at https://www.asas.org/membership-services/asassections/midwest-section/meetings, as well as originality, clarity, and merit. The appropriate program committee may ask for minor clarifications and corrections prior to acceptance; however, revisions are not permitted for competitive abstracts (NPB, Innovation in Dairy Research, and Graduate/Undergraduate). Individual Program Committee Chairs also have the prerogative of placing abstract submitted for oral presentation into a poster presentation, or vice versa. Invited Abstracts: If you are an invited speaker, please choose Invited as your abstract type during the submission process. This will notify the Section Chair that this abstract is invited. Competition and Award Papers Graduate Competitions Remember, the Graduate Competition has been divided into M.S. and Ph.D. student divisions, and includes both oral and poster competitions. Abstracts will be presented in separate sessions, one oral and one poster session for the M.S. division and one oral and one poster session for the Ph.D. division. Each institution may submit the research papers of two (2) M.S. and two (2) Ph.D. graduate students for both the oral and poster competitions. If two (2) student papers are submitted in either category of a division (M.S. or Ph. D.), the home department must rank these as first and second at the time of submission as noted below. In the event there are a large number of submissions, only students’ papers ranked first in their home departments will be included in the competition. Note: To be eligible for the competition, a web-printed copy of the abstract must be submitted accompanied by a letter of nomination from the graduate students’ department head to ASAS – MW GS Competition, PO Box 7410, Champaign, IL 61826; email [email protected] (Subject: MW GS Competition Nomination) or fax 217-689-2436 no later than November 6. This letter of nomination should indicate institutional rankings of competitors if two (2) students are entered in a single competition category. For institutions with more than one department, multiple letters will be accepted, but departments are encouraged to coordinate nominations in order to rank competitors. See the meeting website for complete details. Undergraduate Competitions Undergraduates are encouraged to compete in the Academic Quadrathlon and the Undergraduate Research Oral or Poster Competitions. The number of undergraduates from one institution who can submit and present research competition papers is not limited. Each student must identify the abstract as a competitive paper on the web submission form and mail or fax a copy printed from the web to ASAS – MW UGS Competition, PO Box 7410, Champaign, IL 61826; email [email protected] (Subject: MW UGS Competition Nomination) or fax 217-689-2436 no later than November 6. See the meeting website for complete details. If you wish to be considered for the Dairy Innovation Award or a National Pork Board Innovation Award you must positively answer the appropriate question on the abstract submission form. See the web site for complete nomination information for all awards. Submission Instructions: • Abstracts may contain a maximum of 400 words. The word count excludes the title, authors and institutions. • Abstracts can be edited until the submission deadline (November 5, 2014, 11:59 p.m. CST). • One table can be included with the following restrictions: o Please limit the table to a maximum of 8 columns and 10 rows; keep this in mind when formatting the table. Tables that are too wide are not printable, and will be removed from the abstract at the production stage. Please note: In order to maintain the proper structure of your table please create it in Word using the table function. o Please note that tables count towards the total number of words and may significantly reduce the number of available characters. • It is recommended that all abstract components (title, body, and table) be copied directly from a word processing file. The formatting and special characters will carry over directly into the abstract system. No coding will be necessary • Please ensure that your abstract does not contain spelling, grammatical or scientific errors, as it will be reproduced exactly as submitted. No proofreading will be done. • Accepted abstracts will be published in a joint supplement of the Journal of Dairy Science and the Journal of Animal Science, also a CD-Rom will be distributed to participants together with the congress bag. Accepted abstracts will also be available on-line on the Midwest website. • The submission of an abstract constitutes a formal commitment by the presenting author to present the abstract (if accepted) orally or as a poster in the session and the time assigned by the Midwestern Section ASAS and Midwest Branch ADSA Scientific Committee. We therefore recommend that submitters of abstracts register for the congress simultaneously with abstract submission. • Abstracts not adhering to these guidelines will be rejected. If you do not agree with any of these rules, you should not submit an abstract. The final decision about acceptance of an abstract will be taken by the Midwestern Section ASAS and Midwest Branch ADSA Scientific Committee. • If you need to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to the ASAS Headquarters Office ([email protected]) no later than December 5, 2014. Questions: After reading these instructions, if you have any questions regarding submission, contact ASAS Headquarters Office ([email protected]). Author Notification: Authors will be sent an e-mail by December 10, 2014, indicating the status (accept or reject) of their abstract. As soon as the program is finalized with days, times and locations it will be on the Midwest website (expected January 10, 2015) and authors will be emailed with their presentation information at that time. Printed programs will be available onsite in Des Moines. Presentation Information: • • Poster Presentation Information: All posters will be in the Grand Ballroom of the Community Choice Credit Union Convention Center in Des Moines, IA. Posters should be in place by Monday at 4:30 pm thru Wednesday at 12:00 pm. Presenters will be scheduled to present their poster on either Tuesday or Wednesday morning from 7:30 am-9:00 am. The final format of the posters will be announced on or before January 10, 2015. Oral Presentation Information: Each session room will be equipped with a computer and an LCD projector. Presentation files must be compatible with Microsoft PowerPoint 2007. Files can be uploaded through the abstract system in advance of the meeting or accepted on site by 5 p.m. on the day before your presentation. No files will be accepted in the session room. The use of personal laptops will not be permitted. Detailed information on oral presentations will be posted on the Midwest website. The usual scheduled time for the presentation of each oral paper is 12 minutes, with 3 minutes for questions, discussion, and speaker transition. Individual Program Committee Chairs have the prerogative of asking some presenters to use a time other than 15 minutes. Section Preferences: Open abstract sections Student competition sections Animal Behavior, Housing, & Well-Being Graduate Student Oral Competition-M.S. Breeding and Genetics Graduate Student Oral Competition-Ph.D. Equine Graduate Student Poster Competition-M.S. Extension – Beef/Small Ruminant Extension – Swine Graduate Student Poster CompetitionPh.D. Extension – Dairy Undergraduate Student Oral Competition Growth, Development, Muscle Biology, and Meat Science Undergraduate Student Poster Competition Nonruminant Nutrition Special Invited Symposia (Invited Only) Odor and Nutrient Management Billy Day Symposium Physiology David Baker Symposium Ruminant Nutrition David Schingoethe Symposium Teaching Gary Allee Symposium Harlan Ritchie Symposium